How to Write an Examination 40 Pointers for College students, aspirants for civil service positions and others who are required to take simple or competitive examinations ISIS EMERY R. HAYHURST, Ph. D„ M. D. Professor of Hygiene, Ohio State University. Purchasable from The Ohio State University Co-operative Supply Company,, Hayes Hall, O. S. U., Columbus, Ohio PRICE 15 CENTSCopyright, 1922, by Emery R. Hayhurst.PREFACE. The author of these instructions upon the subject of “How to Write an Examination’’ has had a rather broad experience extending over i twenty years both in the writing of examina- tions and as an examiner of candidates, and of the papers and other work which candidates have written, sub- mitted or otherwise performed for grading and scoring. This experience has included state, county, and mu- nicipal civil service work as well as many years in university and profes- sional school teaching, and some ex- perience in mercantile and industrial connections. While I have, most of the time, been the sole examiner, I have also often been one of a board of several examiners—an influence which, happily, I trust has served as a check on any biased ideas I may have on the subject. During the War I was also fortunate to be the chairman of sev- eral special boards where thousands of papers for the S. M. A., S. A. T. C., R. O. T. C., and some for the U. S. P. H. S. were examined and graded. I have also brought to bear, in this little pamphlet, the results of my ex- 3 Pperience in helping to conduct “quiz classes/' in former years, for meeting special competitive examinations for technical appointments, as, for interne- ship positions at Cook County Hospital, Chicago, and, more recently, in super- vising correspondence-study work for state health officials in a special course devised by the Ohio State Department of Health. The writer acknowledges that by no means all points have been covered herein and he will be pleased to wel- come suggestions from students and others which may be included in pos- sible subsequent editions of this little folder.—E. R. H. iINTRODUCTION. The title of this disquisition is “How to Write an Examination.” The author may perhaps prepare a similar instruc- tion some day on “How to Study,” be- cause such should logically precede, and he who has learned how to stu$y needs hardly to be told how to write an examination. The vast majority of students, however, do not prepare for and write examinations correctly, so there is every occasion for these point- ers. In fact most persons at examina- tions exhibit very poor results of prep- aration, low standards of efficiency, confuse their training altogether, wabble about, “don't tell half they know,” and, what is the saddest part of the whole picture, do not know why, and never find out. The system of written examinations to give and receive credit for academic work and for certain other recognitions in life is too firmly established to com- ment upon, in spite of its artificial, me- chanical and soulless nature and its other obvious short-comings. It has some good features of course: it is a wonderful “driver” for him who pro-crastinates and it compels the unbusi- ness like to audit assets. It will prob- ably always obtain where elemental courses, public teaching or public po- sitions, large classes or many appli- cants, and immediate current credit are necessary. “Problem solution” or “case solution” as a test for one's abil- ity seems only applicable from a prac- tical viewpoint for advanced students and special cases. We can, indeed and in all honesty, hardly blame that ec- centric student who refused to study for an examination on the grounds that he was afraid he might prejudice him- self by so doing. With this apology for contributing further to an unfair if not mean system, I here proceed to tell how best, in my opinion, to manipu- late it the most successfully. Preparing for, and taking, an exami- nation is very much like preparing for, and taking an automobile trip in which you are the driver, the machine is your own person, and the luggage, represent- ing what you decide to get together for the trip (carefully collected into va- rious bags, cases and carry-alls), is the special knowledge which you store in your brain box. You have previously spent some days selecting the articles you need on such a trip for meeting all wants and exigencies along the road and have gradually assembled thesethings, putting together those which have similar usages, occasionally shut- ting up for the last time, you think, this or that bag, the contents of which satisfy you, but perhaps only to open it two or three times again, before you start, to check it over and add some- thing else “which might come in handy.” There is another major precaution which you take for the auto trip which you should also take for the examina- tion, but which most persons do not: you check over the auto pretty care- fully, clean out the carbon, tighten up here, oil up there, test the air pressure in the tires, “try her out”on some short runs and on a few steep grades, but you are especially careful not to put “her” on any long strains at this time, both for the sake of the machine and your- self (“yourself” includes your brain arid nervous system), and the night be- fore leaving you go to bed earlier than usual to arise the next morning almost with the sun feeling full of “pep” and eager for the trip. You pile on the lug- gage according to a plan which you have already schemed out. As you put in place each item of paraphernalia, there flits through your mind an inven- tory of its contents. Now and again you stop and open up something, as you are not “dead” sure of its contents, check 7them over, perhaps rearrange them in order to make room for another article which you have thought of later. At last all is ready with both machine and luggage. The breakfast bell tingles and, forgetting everything else except the joyful expectation ahead, most of all such things as dread or responsi- bility, for you are prepared, you sit down to an invigorating, but light re- past. Then those, who are going, as- semble at the garage or meeting place; there are exchanges of “You didn't forget this?" “Have you got that?" etc. Someone toots the horn, the min- ute for starting arrives, each takes his seat and you are off — yourself the most confident one in the crowd, as you are at the wheel. You get the di- rections and, after “sizing things up," move off slowly, but with rapidly in- creasing speed. Other people on the road you avoid as far as possi- ble. Especially do you keep your eyes sharply on the road ahead and do not allow them to wander over into some other machine or indeed into your own luggage to see what pointers you can pick up. Past experience and road sense tell you that such habits are dangerous and likely to result in false steers, collisions and smash-ups or even arrest by some officer of the law who doesn't like your style of driving.It’s the same with writing examina- tions. While it is expected that these "pointers” will help to better the self- efficiency, scholastic and comparative standings of my own examinees, both in college and elsewhere, I shall be doubly gratified if they may prove of some worth to others. They may prove, also, of some service to examiners, where papers have to be returned to examinees with comments, by enabling them to call attention to certain appli- cable "pointers.”HOW TO WRITE AN EXAMINATION Forty Pointers. 1. Take every opportunity you can to benefit by examinations. While schooling, take every examination you can, first, to get the criticism of “those who know” upon your capabilities and, second, for the sake of practice in being examined. Life for him who keeps pro- gressing is one constant series of exam- inations anyway. Hence get practice at every opportunity. 2- Here are pointers on physical and mental conditions for taking an examination: (1) Always take an ex- amination in the morning if you can: (2) Always eat a light meal at the us- ual hour for your meal preceeding the examination. Your previous regular meals should have been medium in amount, selected widely as to type of food, and wisely as to natural food make-up (not so much canned, car- toned, boxed and preserved food) and limited in matters of candy and all sweets, also stimulants. (3) Be sure the bowels are open; if in doubt take a mild cathartic for a night or two before the examination. (4) In cool weather listudy in the evenings; in warm weather study in the (early) mornings. (5) Get the proper hours for sleep ac- cording to your age, especially for the week or so before you are to take the examination. He who is physically pre- pared is most mentally alert to meet any situation. (6) If the examination comes in the afternoon eat some hot soup at the preceeding lunch and limit, to some extent, the amount of solid food otherwise. If you are accustomed to coffee or tea, take the usual amount; if you are not, take them sparingly if at all. No other stimulant should be contemplated. You do not want to sit down at the examination in an exicted state .of mind. (7) Remember that there is a natural slump in the mental powers about 4 P. M. (and for that mat- ter, at 4 A. M. too). The later after- noon is best used for physical recrea- tion. The mental powers return with the evening meal. (8) Do not wear, at the examination, a tight-fitting col- lar, tight sleeves or arm bands, tight belts or tight clothing anywhere. (9)~ Sit in a good light. This greatly limits fatigue. Take an eye shade with you if you fear you may have to sit facing the light. 3- Develop speed in writing. Inas- much as most examinations have to be written longhand, instead of by 12typewriter, you should take every op- portunity to write longhand in order to keep in practice. 4. Be your natural self at the exam- ination. Some are too buoyant and cocksure, many are nervous and uncertain. None of these have poise and will do their best. Begin some days before to store energy or potential for the ordeal as well as to store knowledge. Really what you must do is to store energy for memory, imagination and conception, the things upon which judgment and reason must depend, (1) Try to conduct your daily habits strictly along hygenic lines. If you have to put in some extra time prepar- ing for the examination, do it in the economical way: where overtime is necessary, it is far better to add half- an-hour, or an hour, each day during the emergency than to put on overtime spells of three to four hours’ dura- tion at a time. (2) As the day for the test approaches, shorten or drop the overtime entirely. In doing this, sacrifice details/if necessary, and study general principles. (3) Just before the examination, either the eve- ning before, or the morning of, take a final hour or two for a concentrated survey of the whole subject from a broad point of view, relating and co- ordinating major features, memorizing 13certain important headings and in gen- eral getting the material well in hand. (4) Here is the time to make your “pony,” or to work your several ponies into one strong “horse,” usually on a single card or so. Memorize it, lay it aside while you are getting ready in the last hour to go to the examination, then glance it over for the last time and discard it. Do not take it with you. You may be unable to resist the temptation to pull it out and look at it “after the bell rings” and the race is on. Besides you are a blockhead if you cannot remember at least 95% of the comparatively few points you have jotted down on a card or so. 5- Come to the examination free of text-books, note books, etc. Don't look into one for the last half- hour at least before the test begins. Instead, get a little physical exercise. In other words your luggage should be packed in place on the machine, not thrown onto the fenders, hung onto the top-bows, or carried in your hands at the last minute when you have to leave. 6- Certain mechanical preparation for the examination is always necessary: (1) Use a pen or a good black pencil (provided/’ a pencil is permitted). Do not tire the examin- 14er’s eyes and patience by using a hard lead pencil the tracings of which are difficult to follow. (2) Bring your own blotter. (3) Place any books, wearing apparel, etc., entirely to one side. (4) Don't cramp yourself for room anymore than you can help. 7. Should you recopy the question? Unless instructions .are otherwise and unless you are writing against time, always recopy the question. In doing so, write out each word in full; do not abbreviate. By so doing you reap a certain very impotant psycho- logical benefit, for you place yourself in the same position, or attitude of mind, as the propounder of the question. It enables you to look out through his eyes, so to speak, and thereby to trace back the thought or line of argument which instigated the question. 8. Most examinations are contests against time as well as tests of your knowledge and wits. All competi- tive examinations are. Therefore, di- vide the time proportionately to the number of questions or to the amount of work indicated and stick strictly in- side of the time limits set. Here above all things, freshness of mind and stored energy enable you to judge nicely and give you the will power to stick to your judgment.—If, 15,for instance, there are five questions of equal worth for an hour's test, it is foolish to spend 25 minutes on the first one, then from 5 to 10 minutes on each of the rest. Your resulting grades usu- ally fall about this way for the re- spective questions: 20, 16, 15, 10 and 5, total 66. On the other hand a proper division of your time into 10 minutes for a question (thereby leaving a minute or two for leeway and re- reading of each) would have resulted in all probability in something like this: 16, 18, 16, 18, 17,—total 85. 9. Sometimes you are at a loss as to what to say in answer to a ques- tion. You feel that you have a consid- erable amount of information upon it, but fear you do not know where to begin or that you do not grasp the question fully. How are you to be guided under such circumstances? Re- member this: Do not write anything until you have oriented yourself ; then first, think of what you have heard in lectures or have studied in definite as- signments on that subject. By all means dismiss your general or “street” knowledge upon it, and write logically and technically. 10- Be slow to act but swift to exe- cute, i. e. “size up” each question well for a moment or two before Start- 16ing to answer it. Then once having mapped out the plan of your answer in a comprehensive manner get dili- gently at it. As someone has said, “plan your work and then work your plan.” 11. Write on the question, the whole question, and nothing but the question. There never was a better rule propounded than this one. Di- gressions are permissible only when they bear a definite relation to the question at hand and when you have plenty of time. But, as a rule, digres- sions do more harm than good. 12 In all general questions, that is questions other than those in which some specific answer such as “Yes” or “No,” or figures, or names, constitute the answer, take a broad view point. Imagine that you are asked to describe 1 the surrounding country from a mountain top. Re- member there are four points to the compass, therefore look in all direc- tions; also, there is a horizon on all sides, therefore a limit of defined vis- ion. Oftentimes this may mean start- ing well back in the history of the sub- ject as well. Take up each main ^thought as though it were a deep valley running down and away from your view point on the mountain top, 17but show where it is only a part of your whole picture. 13. State the important things first. This is an invariable rule. Then in case you did not have time to finish you will have written enough to assure you a passing grade in any event. 14. Make a good arrangement of your work on the paper. The^ “outline form” greatly facilitates this. Except in narrative, place your points one below the other, that is, a new line for each. Never mass up a number of points in a conglomerate way in a single paragraph. Invariably it is well that you dwell upon each of these points, or cite an example for each one, and this is, therefore, only possible, on account of writing space needed, by placing them one below the other, and oftentimes with a vacant line between. 15- Do not crowd. Always use-plenty of room. Do not be limited by the size of the paper. Do not think that you have to stop at the end of the page. Almost invariably you have more to say on looking your questions over be- fore turning your paper in, and you show lack of good foresight and ready judgment in making additions, interlin- ing, writing along the margin of the paper, etc. Leave plenty of space be- tween your answers. Paper costs 18much less than the sacrificing of your points or the jumbling of your work. Furthermore, the examiner, in all those examinations in which papers are re- turned, wants room for his own re- marks, both on the margin and at the end of your answer. 16. Distinguish well between parts of a question so that the examiner is not puzzled in giving you credit for each part upon which you have written. Usually, simply use the same symbols, numbers or letters which were used to divide up the question itself. 17. Do not attempt to cover up your ignorance by a prolixity of words. The examiner is never deceived and tends to resent it, as he has to analyze everything said with great care for fear that you may have said something per- tinent which he might overlook. 18. Avoid repetition. Even if neces- sary, do not rewrite what you have previously stated, but refer to it. 19. An introductory statement at the beginning of your answer to a question is usually not necessary, wastes time, and often gets you into trouble because of an under- or over- statement. A comprehensive statement, in one sentence, may be made in order to show the examiner your breadth of 19knowledge, or view-point, upon the sub- ject. 20. If time permits never miss an op* portunity to cite examples or to put in a few words of sub-classification, 21. Don't be a slave to an outline which you have prepared for an examination. It is very seldom that the questioner will so state his question that your outline will exactly fit as an an- swer and it shows poor judgment on your part in thus exposing your inabil- ity to meet the exact situation. Fur- thermore you lay yourself open to sus- picion of having used a "pony" and not used it well. 22. Be especially careful about the spelling of simple words. Also words which are recent in your vocabu- lary. An ignoramous in spelling can never merit an examination. He is usually also considered by the examiner as one who is not a close observer of what he sees and reads, and as one wTho is therefore not certain and sure of him- self. 23. When you can, divide your discus- sion according to a logical plan with heads and sub-heads. It pleases the examiner and if, perhaps, you do not have time to fill out some of vour •sub-heads he is inclined to be charitable 20in grading your paper on the work com- pleted. 24. As a rule, answers to questions, particularly in scientific subjects, are best arranged in the “outline form” rather than in “block form,” i. e., para- graphs composed of completed sen- tences. In the “outline form” you use main headings and sub-headings and leave the ends of lines vacant on more, perhaps, than three-fourths of the lines of your paper. This enables you to use this vacant space for additional thoughts or expressing more sub-heads, explanations, or to cite examples. Also if you write in “outline form” you are very much more apt to grasp and cover your subject in full than if you write in the “block,” or paragraph, style be- cause here you are apt to become rutted along one or two lines of thought, and to end your answer without having touched upon a number of points which should be included in the answer. The “outline form” better enables you to show the examiner that you have a log- ical conception of the question at hand, where, so often, the paragraph form, unless specifically called for in the ques- tion, does not do this. Also the para- graph form takes more time, requires the complete filling out of sentences (the outline form does not) and is much 21more difficult for the examiner to “wade through.” 25. Methods of Emphasis. It is highly advisable to show the examiner that you know the important from the less important things. The writer who does this always gets a grade superior to him who does not. You may do this by the way in which you arrange your answer. State the important things first, or place them on the left hand side of the page, or give them Roman numerals, or large letters; then place the less important things subsidiary to these, beneath them, or more to the right and give them minor symbols in your outline, such as Arabic numerals, small letters, etc. Finally, one of the best ways in which to emphasize is to underline the important word or words. Doubly underline if you wish. In this way you have an opportunity to put the proper emphasis on certain words or thoughts wheresoever you may place them on your written page. 26. Do not be “single thoughted.” About half the individuals who write examinations are “s i n gl e thoughted.” They do not seem to con- ceive that there may be several possi- bilities included in the question all of which must be written upon foi* a com- plete answer. Necessarily such exam- 22inees cannot compete with those who write upon all of the concepts, or inclu- sions possible. 27. It is usually well to indicate at the foot of the page, by the word “over,” anything more on that question which, from lack of space, you write on the next page or subsequent pages. This is more necessary if you have ended with a paragraph or chief sub-division at the end of the page. In this connec- tion always number your pages so that the examiner may readily follow them through. With the commonly used ex- amination booklet of from two to ten sheets bound together at the top, the best place is to number each page at the center at the bottom. Whether you should write on the back of a page or not is a matter which each examiner will explain to you. From the point of view of examining your paper it really has little significance provided the paper is not too thin, your pages are correctly numbered and your reading directions are definite. 28. Be specific. Do not just fill space. Avoid general statements which mean little. 29. Avoid the use of words having only general meaning such as the words “proper,” “normal,” “standard,” “usual,” “ordinary,” etc., etc. Unless 23you define these words to the examiner he can give you little credit for the use of them as he has no method by which to know your comprehension of them. Your conception of the word “proper” or “usual” may be entirely different from that of the dictionary or the mean- ing which someone else would give. Only experts who understand each other have the right to use these words. If you use such terms in order to shorten the length of your paper, define them the first time you use them and then re- fer back to your definition when you use them subsequently. 30. Often the student states the exact opposite to what should be said. The examiner then implies: (1) that you have no information on the subject, have bluffed, and “hit it wrong”; (2) that you are confused in the informa- tion you have and decided to bluff it anyway; or (3), to be more charitable, that you are careless. In any event he can give you but zero for such an an- swer although he might be more char- itable if you were perfectly honest and explained your lack of certainty or con- fusion of information. It is very diffi- cult to be strictly honest in such mat- ters on an examination. But you make the best impression on the examiner by putting your honesty first. Don't for- 24get that. It is often wise, also, when you are uncertain, to say so and then state just where you would go for in- formation on the subject. These things often explain why, in a final “size-up,” a candidate who did not have the best grade was, nevertheless, the one chosen. 31. If you are familiar with the cor- rect word, term, or phraseology which should be used, use it. Do not use a substitute, or paraphrase. Use the technical terminology of the sub- ject to the full extent of your ability. Do not use lay terms, cant expressions, “street talk,” etc. 32. Do not take it for granted that the examiner knows what you mean. Say it yourself. Illustrate it by exam- ple if there is any uncertainty. Many writers fall down by simply implying that they know something rather than stating it right off the shoulder. The careful examiner demotes unmercifully, but justly, for this. The psychology of this situation is, to be positive, not com- placent. Do not mislead yourself into believing that the examiner knows you well enough to know that you know bet- ter and will mark you accordingly. If he does he has done you an injustice, and only encouraged a bad habit, that of “half-wayness.” 2533. Keep your eyes and ears, and therefore your thoughts, on your own work. The writer is quite con- vinced that many persons, writing ex- aminations in a crowded room, unmean- ingly allow their eyes to wander over the papers of their neighbors. Uncon- sciously they pick up points and include them in their own papers. This is in- distinguishable from plain cheating. Remember these points: if, in the midst of examining even, several hundred pa- pers, the skilled examiner is struck by the similarity of statement or presenta- tion between the paper in hand and one he has examined before, he will invar- iably stop his work and go back through the papers he has already graded until he finds the other one and compares them. The proof of cheating is not a difficult matter. It is invariably estab- lished when he discovers the same ar- rangement or delineation of thought, the same odd expressions or manners of diction, coupled with the same mis- take or mistakes, oftentime occurring in the same order, on the two papers. He is also greatly aided through his knowledge of the seating arrangement at the examination which shows your seat in relation to others. He, or his monitors at the examination, may also have made note of suspicious relations 26between examinees. Keep your work entirely above suspicion of cheating. 34. Remember that if there are many taking the same examination, particu- larly if it is in a competitive examina- tion, you must write more strikingly than others if you are going to come out among the first. Therefore “say something/' write forcefully, briefly, and to the point, and in the best of Eng- lish. Also in as legible handwriting as you are capable of executing without waste of time. 35. In writing definitions, do not make the mistake of thinking that the mere use of a synomyn will suffice. Definition means more than this. If you are asked to copy some ma- terial, be certain that you make no mis- take in spelling or in the use of figures. This applies to your copying the ques- tion, also. One of the chief objects in asking you to copy the material is to ascertain your degree of accuracy and thereby to estimate the degree of re- sponsibility for details which can be placed in you. No young person can be excused for inability to note details, and to note them correctly. Older per- sons may be excused to some extent. This represents the difference in physi- ological ages. 2736. Avoid making too positive or too sweeping statements. Remember what Hamlet said in the ghost scene: “There are more things in heaven and earth, Horatio, than are dreamt of in your philosophy/' Be very careful to distinguish between theories and facts. Do not state as a fact that which has been given to you in lecture or text- book as a plausible explanation of some phenomenon. Dogmas, doctrines, max- ims and platitudes do not constitute facts. It is characteristic of the present day that many of these are being dis- carded or modified because they do not stand the tests of accurate scrutiny by modern means. It is to be regretted that each student might not have the experience of listening to' the evidence submitted on both sides in some note- worthy legal battle. Get such experi- ence if you can, and you will have lots more respect for facts and lots less for opinions and usually accepted “say-so's" as guides for action. The great value of a course in science is the lesson learned, to accept nothing as a fact until it is proven to be so by all positive and nega- tive means now known. Look out for that little word “only,” in this connec- tion; e. g. “The only wav to do, etc.” There may be a number of other ways unknown to you. but known to others. The same may be said for the words 28“simply,” “easily,” “always,” “never,” “absolutely,” etc. 37. Remember that the answers to all questions must include the men- tioning* of certain important points. Oftentimes the examiner, or board of examiners, decide what percentages they are going to allow for the mention (and appropriate discussion) of certain points; or they may decide how much they are going to deduct; for instance, 10, 20, or 30 per cent, or more, for the failure to include this or that particular point. Paradoxial as it may seem to state it, it is nevertheless found true that almost everyone taking an exam- ination will mention one or two insig- nificant points, which are found in text- books or given by lecturers as footnotes, side remarks, etc., whereas a consider- able percentage of examinees will fail to mention one or more important points. I am unable to understand the psychology of this, although I have of- ten done it myself. It is undoubtedly due to love of the startling, the “blaze,” and to a failure to study backgrounds, as in looking at a picture, before being charmed away by the chance decorative flourishes,—a common tendency in all human nature which has to be over- come and which is quite completely 29mastered by those whom we call “prac- tical”, or “solid”. 38. Always re-read both questions and answers in order to be certain that you have made no omissions or mistakes in writing and that you have covered everything. Many a good pa- per is doomed as far as the final grade is concerned because the writer omitted part of a question. 39. Do not rush to be the first one through with the examination. More fools do this than wise men. The impression which a fool makes on his examiner under such circumstances is obviously ludicrous. The wise man is never in a hurry and he will not sacri- fice his wisdom for a show of speed. Remember the turtle and the hare. On the other hand, try not to be the last one to finish. 40. When the time set for the end of the examination is up, quit on the spot. In the confusion of persons leav- ing, and, in class rooms, of others com- ing in, you can do little real work; it is impolite to hold up the instructor's time; in many examinations your paper may be refused and, finally, do not for- get that “late papers” are usually care- fully scrutinized—each question for ad- ditional sudden thoughts, usually pen- ned in a nervous hand—for evidences of 30cheating through intelligence conveyed to you by so-called “friends” who have finished and pass you while leaving the room, or by the opportunity which you may have for seeing other's work dur- ing the confusion, or for consulting '‘ponies", etc. Aim to finish on time. It is not exactly an after-thought to say that these forty pointers may also be used as a fair guide to “postmor- tems.” It would also be well to review them before taking every examination, re- imembering that the first 6 pointers apply before the examination. 81