OF 23 A43 I9O7 No. 1911. REGULATIONS FOR THE GOVERNMENT OF THE 5 ORDNANCE DEPARTMENT. \ WASHINGTON: GOVERNMENT PRINTING OFFICE. 1907. H t>* WAR DEPARTMENT. Document No. 302. OFFICE OF THE CHIEF OF ORDNANCE. (39069-1.) WAR DEPARTMENT, OFFICE OF THE CHIEF OF ORDNANCE, Washington, September 7, 1906. The MILITARY SECRETARY, United States. Army. SIR: 1. I have the honor to transmit herewith manuscript compila- tion of Ordnance Regulations for the government of the Ordnance Department, with request that before approval by the honorable the Secretary of War for printing they may be submitted to the Chief of Staif for such revision as may be deemed necessary. 2. In the manuscript reference to pages 105 to 119, both inclusive, for article 19, reports and returns required and blank forms enumer- ated will be furnished later by this office. 3. These regulations are intended to supersede the Ordnance Regu- lations of 18TT, which have in a measure become obsolete. Respectfully , A. H. RUSSELL, Lieutenant Colonel, Ordnance Department, II. S. Army, Acting Chief of Ordnance. [First indorsement.] (1162741.) W r AR DEPARTMENT, THE MILITARY SECRETARY'S OFFICE, Washington, October 6 y 1906. Respectfully returned to the Chief of Ordnance, inviting his atten- tion to the fact that much of the matter comprised within the pro- posed regulations returned herewith is extracted bodily from existing regulations and orders, including instructions on blank forms, all of which are available for use by ordnance officers. Such duplication causes a needless expansion of the volume of the manual and is at variance with the provisions of the Executive order of January 20, 1906, with regard to prevention of needless duplication of printing. The proposed regulations should, therefore, be revised by elimination of all matter which is already available for use of ordnance officers. If it is deemed advisable to direct attention to particular parts of M810320 4- existing regulations and orders, a reference to them by paragraph or number is considered sufficient, and the proposed regulations should contain only such matter as relates peculiarly to ordnance officers by reason of their special duties and that is not elsewhere available in convenient form. By order of the Acting Secretary of War: HENRY P. McCAiN, Military Secretary. [Second indorsement.] (39069-1.) OFFICE OF THE CHIEF OF ORDNANCE, Washington, May 29, 1907. Respectfully returned to the Adjutant-General, United States Army, with modifications suggested. WILLIAM CROZIER, Brigadier- General, Chief of Ordnance. [Third indorsement.] (1162741.) THE ADJUTANT-GENERAL'S OFFICE, Washington, June 15, 1907. Respectfully returned to the Chief of Ordnance, approved by the Acting Secretary of War, who authorizes the publication of these Ordnance Regulations. HENRY P. McCAiN, Adjutant- General. TABLE OF CONTENTS. Page. ARTICLE I. General laws and regulations 7 II. -r-Ord nance Department Organization 8 III. Ordnance Department Duties 10 IV. Care and repair of ordnance material in the hands of troops 15 V. Issues 17 VI. Sales 20 VII. Newspaper advertising and printing 23 VIII. Purchase of supplies and engagement of services - - - 24 IX. Money accountability 31 X. Public property 38 XL Civilian employees 45 XII. Lands, buildings, and improvements 48 XIII. Military discipline 49 XIV. Army administration and organization 50 XV. Military correspondence 50 5 REOULATIONS FOR THE GOVERNMENT OF THE ORDNANCE DEPARTMENT. ARTICLE I. GENERAL LAWS AND REGULATIONS. 1. "The Congress shall have power to make rules for the govern- ment and regulation of the land and naval forces." Constitution of the United States, Art. 1, sec. 8, par. 14- 2. " The Chief of Ordnance, subject to the approval of the Secretary of War, is hereby authorized and directed to draw up and enforce in his department a system of rules and regulations for the government of the Ordnance Department, and of all persons in said department, arid for the safe-keeping arid preservation of all ordnance property of every kind, and to direct and prescribe the time, number, and forms of all returns and reports, and to enforce compliance therewith." /Sec- tion 1167, Revised Statutes of the United States. 3. The Chief of Ordnance, under the Secretary of War, is, by law, charged with the command, administration, and government of the Ordnance Department, and by virtue of this authority issues such orders and directions to its officers, soldiers, and employees as the necessities of the ordnance service demand. He is also charged with the examination and settlement of the property accountability of all officers or other persons in the military establishment to whom ord- nance and ordnance stores are intrusted. 4. "If the laws, then, require a particular officer by name to per- form a duty, not only is that officer bound to perform it, but no other officer can perform it without a violation of the law; and were the President to perform it, he would not only be not taking care that the laws were faithfully executed, but he would be violating them himself. The Constitution assigns to Congress- the power of designating the duties of particular officers; the President is only required to take care 7 8 that th 6,7 execute them faithfully." Opinion of MT. William Wirt, Attorney- General of the United States, 1828 (1 Opin.,p. 625). 5. The manuals concerning the several staff departments will con- tain, besides extracts from general regulations, such rules as have special application; but no regulations, orders, or instructions will be embodied therein which are in conflict with the Regulations for the Army. (Decision, Secretary of War, Oct. 31, 1895.) 6. Manuals issued by the staff departments and approved by the Secretary of War, when not in conflict with any of the provisions of the Arnry Regulations, will have equal force therewith. 7. Regulations for the government of the Ordnance Department, prepared and published under authority of the Secretary of War, are distributed to its officers by the Chief of Ordnance. ARTICLE II. ORDNANCE DEPARTMENT ORGANIZATION. 8. The Ordnance Department consists of one Chief of Ordnance with the rank of brigadier-general; six colonels, nine lieutenant-col- onels, nineteen majors, twenty-five captains, twenty-five first lieuten- ants, arid the enlisted men, including ordnance-sergeants, as author- ized by law. 9. Officers holding permanent appointments in the department, as vacancies occur, are promoted according to seniority, and thereafter any vacancy that may occur will be filled by detail from the Army at large, and no more permanent appointments will be made. 10. The details will be made from the grade in which a vacancy exists or from the grade below. 11. All details will be made under such system of examination a the President from time to time prescribes, and all officers so detailed will serve for a period of four years, at the expiration of which time they will return to duty with the line; officers below the rank of major are not again eligible for selection until after they have served for at least one year out of the department. 12. When a vacancy occurs in the position of Chief of Ordnance the President may appoint to such vacancy an officer of the Army at large not below the rank of lieutenant-colonel, who will hold office for a term of four years, but so long as there remain in the department officers holding permanent appointments, the Chief of Ordnance is selected from the officers so remaining-therein. EXAMINATIONS. See A. R. 26 and 38. 13. The examination of all officers of the Army below the grade of major will be conducted by boards selected in accordance with laws approved October 1, 1890, and July 27, 1892. 14. Examinations in all professional subjects will be oral and prac- tical, with the exceptions hereinafter mentioned. During oral and practical examinations all the members, excepting the medical officers, shall be present. 15. When the oral examination of am^ officer is unsatisfactory in any subject the board will at once proceed with a written examination in that subject, and in case the officer is not found proficient, the ques- tions and answers shall be attached to the proceedings. The examina- tion shall be sufficiently comprehensive in scope to properly test the officer's knowledge of the whole subject. 16. Written examinations may be conducted in the presence of one member of the board, or the recorder, for which purpose the board may be divided into committees before whom the examination shall be conducted from day to day until completed; after which the board shall reassemble to consider its finding. Papers will be given out so that everything in the hands of the officer being examined may be answered before a recess or adjourn- ment. A statement showing that such was the procedure during the written examinations shall be embodied in the record. In the oral and practical examinations, the examining board shall give a numeri- cal value to each head under which questions are asked or exercises given. In written examinations the board shall give a numerical value (to be previously entered on the margin) to each question, and in like manner shall subsequently enter the estimated value to each answer. In all cases, for convenience in calculating percentages, these values must be such as to aggregate 100 or some multiple thereof in each oral, written, or practical examination in each subject. 17. At the conclusion of his examination each officer shall be called upon to sign and submit a certificate in his own handwriting to the effect that he has not received assistance from any unauthorized source. 18. Where both oral (or written) and practical examinations are required in the same subject, the board shall report the percentages attained in each. No officer shall be passed who fails to obtain 75 per cent in each oral and in each practical examination in each subject; or in case of reexamination, in the written or the second practical examination. 10 19. The physical examination will be thorough, and shall include the ordinary analysis of the urine and a practical test in horsemanship. Defects of vision, resulting from errors of refraction, that are not excessive, and that may be entirely corrected by glasses, do not dis- qualify, unless they are due to or are accompanied by organic disease. 20. Moral fitness for promotion. Examining boards will fully satisfy themselves with reference to this point, making careful inquiry in all cases of doubt. 21. The act of Congress of October 1, 1890, provides, That if any officer fails to pass a satisfactory examination and is reported unfit for promotion, the officer next below him in rank, having passed said examination, shall receive the promotion: And provided, That should the officer fail in his physical examination and be found incapacitated for service by reason of physical disability contracted in line of duty he shall be retired with the rank to which his seniority entitled him to be promoted; but if he should fail for any other reason he shall be suspended from promotion for one year, when he shall be reexamined, and in case of failure on such reexamination he shall be honorabl} 7 discharged with one }^ear's pay from the Army. G. O. No. 116, 1890, and No. 181, 1907. 22. Officers of the Corps of Engineers, the Ordnance. Quartermas- ter 's, Subsistence, and Pay Departments, and the Signal Corps. The board shall consist of five members, two of whom shall be medical offi- cers, and three shall, if practicable, be officers of the same corps or department as the officer to be examined and senior to him in rank. The junior member of the board, exclusive of medical officers, will act as recorder. 23. The details .of examination in respect to professional efficiency, promotion in and detail to the Department, are fixed by General Orders from the War Department from year to year. ARTICLE III. ORDNANCE DEPARTMENT DUTIES. 24. The Chief of Ordnance is charged with the duty of procuring, by purchase or manufacture, and distributing the necessary ordnance and ordnance stores for the Army and the organized militia, and estab- lishes and maintains arsenals and depots for their manufacture and safe-keeping. All officers or other persons in the military establish- ment to whom ordnance and ordnance supplies or funds are intrusted will make accounts and returns thereof to the Chief of Ordnance at the times and in the manner prescribed. A. R. 1540. * 11 25. The Chief of Ordnance, with such ordnance officers as assistants as are necessary for the proper administration of his office, is stationed at the Ordnance Office, War Department, in Washington. All other ordnance officers are assigned to boards, arsenals, armories, depots, places of manufacture, headquarters of military geographical divisions or departments, or wherever their services are required, by the Secre- tary of War. 26. Unless otherwise directed by the President, the duties of the Chief of Ordnance during his absence devolve upon his senior mili- tary assistant, who, during such absence, is styled ''Acting Chief of Ordnance." See War Department Circular No. 12, dated August 17, 1893. 27. Whenever an officer of the Ordnance Department receives an order changing his station, or directing him to perform any duty which necessitates his absence from his station temporarily, or granting him a leave of absence, he acknowledges the receipt of the order to the Chief of Ordnance, and on the day he leaves his station reports his departure, and on the day he returns to his old or arrives at his new station his return or arrival, as the case may be, and if any unusual delay has occurred in the execution of his orders, he gives the reasons therefor. When a commanding officer of an armory, arsenal, or other ordnance establishment leaves his station by virtue of an order, leave of absence, or for any other reason and devolves the command upon a subordinate for a period exceeding twenty-four hours, not only does the commanding officer make the reports specified above, but the subordinate who suc- ceeds to the command reports his assumption of command, and after- wards his relief. 28. The commanding officer of an armory, arsenal, or other ordnance establishment is accountable for all the ordnance property and funds at the post unless authorized by the Chief of Ordnance to devolve the accountability on a junior officer. 29. The instructions under which ordnance officers conduct the busi- ness of the department are given by the Chief of Ordnance, or by his direction, by his military assistants, in special letters, or, when appli- cable or of interest to all the officers of the department, are published in ''Ordnance Orders." 30. W T hen a commanding officer of an armory, arsenal, or other ordnance establishment receives an order or direction from any authority other than that of the Chief of Ordnance, or which has not passed through the Ordnance Office, he immediately reports the facts in the case and the action he has taken, with such remarks as he may 12 deem necessary for a full understanding, to the Chief of Ordnance. In cases of importance the report is made by telegraph. 31. Officers of the Ordnance Department are charged with procur- ing all ordnance and ordnance stores for the use of the military estab- lishment. These stores are procured by fabrication in the arsenals, armories, or other ordnance establishments, by contract or by open purchase. 32. The commanding officer of an armory, arsenal, depot, or other ordnance establishment, under the direction of the Chief of Ordnance, makes and publishes the rules for its internal government, procures the necessary materials and tools, and engages the workmen, assigns their grades, and appoints the necessary foremen, in accordance with established laws and regulations. The cause for discharging or dis- placing a foreman is immediately reported to the Ordnance Office. Official copies of all general or special orders promulgated are sent, upon issue, to the Chief of Ordnance. See A. R. 796. 33. "The Ordnance Board," composed of officers of the Ordnance Department, is advisory to the Chief of Ordnance, and is charged with the investigation of such subjects and the performance of such duties, and at such times and places, as the Chief of Ordnance ma) 7 order or direct. 34. The commanding officer of an armory, arsenal, or other ordnance establishment extends to the junior officers under his command every facility and encouragement in the performance of ordnance duties, assigning to each some portion of the manufacturing and administrative work for which each will be held responsible and keeps them con- stantly advised of the orders and instructions received and the corre- spondence conducted in administering the affairs of the command both as a manufacturing establishment and a military post. 35. Inspections of armories, arsenals, depots, and other ordnance establishments are made by the Chief of Ordnance, under the authority of the Secretary of War, but special inspections by ordnance officers, or other officers to be selected by the Secretary of War, may be ordered when deemed necessary. 36. At these inspections it is the special dut} 7 of the inspecting officer to see that the laws, regulations, and orders of the Department are faithfully observed; to ascertain whether the persons employed are efficient in the performance of their duties, and that the number does not exceed that required to execute, by constant employment, the busi- ness of the establishment. It is also his duty specially to examine the 13 periodical reports and estimates, and to see that the records are neatly and correctly kept. At the conclusion of the inspection he makes a full and complete report to the Ordnance Office or the officer order- in g the inspection, with such recommendations and suggestions as he deems proper. 37. The general denomination "ordnance and ordnance stores " com- prehends all cannon and artillery vehicles and equipments; apparatus and machines for the service and maneuver of artillery; small arms, ammunition, and accouterments; horse equipments and harness for the field artillery, and horse equipments for cavalry and for all mounted men except those in the Quartermaster's Department; tools, machinery, and materials for the ordnance service, and all property of what- ever nature supplied to the militarv establishment by the Ordnance Department. 38. No changes are made in the established models or patterns of ordnance and ordnance stores for the service of the United States with- out the approval of the SecretaiT of War. 39. Directions in detail for the inspection and proof of all ordnance and ordnance stores are, when necessaiy, issued by the Chief of Ord- nance, with the approbation of the Secretary of War. 40. As often as may be deemed necessary, the Chief of Ordnance, or such other officer as may be designated by the Secretary of War, inspects the ordnance and ordnance stores constituting the armament of the per- manent works for the national defenses. 41. Officers and employees of the Ordnance Department are pro- hibited from exhibiting any drawings, statements, or papers belonging to the official records of the establishment to which they are attached, or giving any information, copy, or extract from the same, or any information respecting the business of the Department to any person whatever, without, in each case, an order from the Chief of Ordnance. 42. No written or pictorial description of tests by this Government of arms or munitions of war will be made for publication without the authority of the Secretary of War, nor will any information, written or verbal, co-ncerning them which is not contained in the printed reports and documents of the War Department be given to any unau- thorized person. A. R. 1585. 43. Except by special authority of the Secretary of War, no persons other than officers of the Army and Navy of the United States and Members of Congress in their official capacity, and persons in the 14 service of the United States employed in direct connection with such tests, will be allowed to witness the same. A. R. 1586. 44. Until farther orders, inventors and manufacturers, or their properh' accredited representatives, will also be permitted to be present at tests of and experiments with their own inventions. Commanding officers of ordnance establishments and other military posts are authorized to pass such persons into them when they present the necessary credentials, but only for the purpose stated. Access to parts of commands not involved in the tests and experiments and to any war material, or to any means of obtaining knowledge of the same, is prohibited. A. R. 1587. INSPECTIONS BY INSPECTOR-GENERAL'S DEPART- MENT. i See A. R. 888, 891, 892, 893, 894, 909. 901, Inspection of accounts of disbursing officers. ORDNANCE DETACHMENTS. See A. R., Enlistments, 856 to 887, inclusive. G. 0. 206 of 1907. Discharges, 138 to 159, inclusive. Noncommissioned Officers, 261, 263, 265, 266 amended by G. O. 106 of 1906. 45. The number and grade of enlisted men at each ordnance station are fixed by the Chief of Ordnance. They are enlisted in the grade of second-class private, and may be mustered at the discretion of the officer in command, in any grade for which they are competent and in which there is a vacancy, except in the grades of corporal and sergeant, promotions to which grades require the previous sanction of the Chief of Ordnance. 46. Persons having a wife or minor child will not be enlisted or reenlisted in .the Ordnance Department without first obtaining special authority therefor. 47. All recruiting officers are directed to enlist suitable men for the Ordnance Department, U. S. Army, when requested to do so by the commanding officer of an ordnance post, provided that no special advantage be given the Ordnance Department by the reenlistment therefor of an undue proportion of desirable former soldiers to the detriment of other branches of the service. Men thus enlisted will be sent by the recruiting officers to the post at which required, and the enlistment papers will be forwarded direct to the commanding officer thereof. Circular 9, H. Q. A., 1903. 15 48. The detail of a noncommissioned officer on extra duty, other than that of overseer, will not be made except in cases of emergency without the prior approval of the department commander. A non- commissioned officer will not be detailed on any duty inconsistent with his rank and position in the military service. A. R. 169. 49. Enlisted men of the several staff departments, including mem- bers of the post noncommissioned staff, will not be detailed on extra duty without authority from the War Department. They are not entitled to extra-duty pay for services rendered in their respective departments. A. R. 170. 50. In accordance with Army Regulations, officers and enlisted men on duty at arsenals and other ordnance establishments will, whilst on duty or at a post, wear the uniform prescribed for them. G~ O. 4, 1903. ORDNANCE SERGEANTS. See A. R. 93 to 99 inclusive, 100 amended by G. 0. 32 of 1906, 101 and 102, regarding appointment, etc., enlistment, etc.; and G. 0. 174 of 1904, regarding examinations for appointment, ARTICLE IV. CARE AND REPAIR OF ORDNANCE MATERIAL IN THE HANDS OF TROOPS. See A. R. 281, 285, 679. 283. Care of arms. 284. Dressing or polishing material for use. 286. Equipments, how marked. 1563. Worn covers of canteens. 1566. Ordinary repairs. 1567. Articles requiring repairs that may be sent to arsenals by depart- ment commanders. 1568. Assignment and duties of armament officers. G. O. 62, War Department, 1906. 51. In the care and preservation of artillery material, magazines, small arms, etc., the instructions contained in the publications of the Ordnance Department will be observed. A. K.,1583. 52. Whenever the material of mobile artillery batteries, or parts thereof, including fire-control instruments, harness, and equipments, are in need of repairs requiring the Cervices of skilled mechanics of the Ordnance Department, commanding officers thereof will, with the approval of post commanders, submit a report directly to the officers 844607 2 16 of the Ordnance Department designated in orders to have charge of such repairs, describing- the character and extent of the repairs required and the cause of the damaged condition of each article. Upon the receipt of such reports the officers of the Ordnance Depart- ment will cause the repairs to be made, furnishing for the purpose such skilled mechanics and material as may be required; they will inform the battery commander, in advance, of the probable date upon which the mechanic or mechanics will arrive, and will instruct the latter to report in person upon their arrival at the post to the battery commander. The commanding officer of the battery will, in the absence of an officer of the Ordnance Department, supervise the work done by the mechanics, keep a record of the number of hours worked each day b}^ each mechanic, and upon the completion of the repairs will forward the time record to the officer of the Ordnance Depart- ment, with a statement showing the date and hour of arrival and departure of each mechanic and the manner in which he conducted himself while on the duty. 53. All materials, parts, supplies, and tools required in making repairs by skilled mechanics will be shipped and with the exception of mechanics' tools will be invoiced to the commanding officer of the bat- tery, who will immediately report their arrival to the officer of the Ordnance Department charged with making the repairs. If repairs or alterations can not be made at a post, the commanding officer of the battery will obtain through military channels the approval of the department commander for the shipment of the parts to such arsenal or arsenals as may be designated by the officer of the Ordnance Depart- ment. 54. When alterations or additions are directed to be incorporated by the Chief of Ordnance in mobile artiller}^ material in the hands of troops which can be made by battery mechanics, the officer of the Ordnance Department designated in orders in charge of such work will cause the parts and materials and any special tools or appliances neces- sary for doing the work to be shipped and invoiced to the commanding officer of the battery, who will have the alterations or additions made. In case the alterations or additions can not be made by battery mechanics, the work will be done by ordnance mechanics in the manner provided for in paragraph 5^ for making repairs. In either case battery commanders will be informed by the officer of the Ordnance Department of the character of the alterations or additions and will be furnished by him with such drawings and instructions as are necessaiy to clearly show the character of the work and the method b} T which it should be done. No alteration or addition will be made which has not been previously authorized b}^ the Chief of Ordnance. 17 55. The material of batteries of mobile artillery shall be subject at any time to the inspection of designated officers of the Ordnance Department, including the tiring of pieces if deemed desirable, to see that it is in efficient service condition, and to place it in such condition if it shall not be so. Division and department commanders will instruct post and battery commanders to furnish such assistance as may be necessary to make the inspection and to perform the necessary work hereby contemplated. The officers of the Ordnance Department will furnish battery commanders with certificates in duplicate, stating that the number of rounds fired were expended in making the inspec- tion prescribed. The certificates will constitute vouchers for dropping the ammunition from battery commanders' property returns. G. O. 62, War Department, 1906. ARTICLE V. ISSUES. See A. R. 1542, 1543, and 1554. 1544, 1545, 1546, and 1547. Ordnance depots. 1548. Requisitions. 1549 and 1550. Sales to officers. 1551. Officers with troops, draw arms, etc. 1552. Ordnance stores not loaned. 1553. Memorandum receipts. 1555. Arming civil employees. G. O. 100, War Department, 1906. 56. Armories and arsenals being established and conducted for the service of the military establishment and not for any- particular army or geographical command, issues are made from them on orders from the Chief of Ordnance, under the direction of the Secretary of War and on requisitions under A. R. 1542. but only to troops actually in the service of the United States, or as otherwise provided for in regu- lations. The officer of the Ordnance Department at the headquarters of any army in the field or geographical command, under the imme- diate direction of the commander of the army, has the charge and direction of the depots of ordnance and ordnance stores that are estab- lished for its supply. He ascertains the actual and probable wants of the army relative to his department, and is prepared to furnish sup- plies at the shortest notice. He also corresponds with the Chief of Ordnance and with the officers at the nearest arsenals to anticipate, if pos.sible, and provide for all wants of the army connected with his department: Provided, That in time of war, issues for the supply of all ordnance and ordnance stores for garrison, field, or siege service may be made as provided by section 1166 of the Revised Statutes of the United States, on the orders of any general or field officer com- manding an armj^, garrison, or detachment. 18 57. Whenever the following-named ordnance stores and supplies, viz., small arms; small-arms ammunition; infantry, cavalry, and artil- lery equipments; horse equipments; harness; small-arms and mobile artillery targets and target materials; stencil and marking outfits; arm racks; fencing equipments; intrenching tools; saddlers', carpen- ters', and blacksmiths' tools and materials; cleaning materials; paints and other preservatives are required by post ordnance officers and commanding officers of organizations, requisitions therefor will be forwarded through post commanders to the chief ordnance officer of the department, who is authorized to send such requisitions directly to such ordnance establishments as may be designated in orders, the com- manding officers of which will cause them to be tilled to the extent authorized by existing regulations and in the manner prescribed by the Chief of Ordnance, except that in the Philippines Division the channel of requisitions from commanding officers of posts to the Manila Ordnance Depot may be varied by the division commander to suit local conditions. 58. Requisitions for ordnance stores and supplies that are not stand- ard articles of issue; for quantities of standard articles in excess of prescribed allowances, and for guns, carriages, limbers, caissons, store wagons, forge and battery wagons, ammunition and fire-control instru- ments for mobile artillery will be forwarded by chief ordnance officers of departments to the Chief of Ordnance, United States Army. 59. Fire-control instruments and vehicles for their transportation, prescribed for use b}^ commanding officers of battalions of mobile artillery, will be issued to battalion adjutants in the manner prescribed by Army Regulations. G. O. 62, W. D., 1906. 60. Ordnance and ordnance stores for the use of the militia of an} T State or Territory, under the acts of Congress, are issued only on orders from the Chief of Ordnance, under the direction of the Secre- tary of War. 61. The accounts with the several States and Territories under the acts of Congress are kept in the War Department. Rifles and other small arms, accouterments, field artillery, equipments, and ammunition of the pattern adopted for the troops of the United States may be issued at the request of the governor of the State or Territory, when due under existing laws and the Government supplies will permit. 62. All requisitions for ordnance and ordnance stores for use of the several States and Territories, and receipts for the same, are signed by the governors thereof. 19 63. Expenses of the issue and delivery of ordnance and ordnance stores to the States and Territories, at any point within the State or Territory designated by the governor, are paid by the Quartermaster's Department from the appropriation for transportation of the army and its supplies. 64. When issues are made, the issuing officer calls the governor's special attention to the necessity for immediately forwarding the proper receipts on arrival of the stores, and the failure on the part of any State or Territorial governor to so forward them within a reason- able time is promptly reported to the Ordnance Office. 65. All issues of ordnance and ordnance stores from an armory, arsenal, or other ordnance establishment are made in the presence and under the supervision of a commissioned officer, that, in case of necessity, he may be able to certify, from personal knowledge, to the absolute correctness of the issues as stated in the invoice, and to the proper packing, sealing, and marking of the boxes. In like manner and for the same reasons, when stores are received the packages are opened and examined in the presence of a commissioned officer. When it is impracticable for a commissioned officer to be present, a respon- sible person is designated for the duty. 66. Officers receiving arms that have been in the hands of troops are careful that none loaded are placed in the storehouses of any ordnance establishment. 67. Materials to be consumed or expended at an armory, arsenal, or other ordnance establishment are issued on written orders from the commanding officer to the storekeeper. 68. The transportation of all materials purchased or procured for current use or manufacture at ordnance establishments is paid for out of the proper ordnance appropriations, but will be made through the Quartermaster's Department when convenient. 69. The transportation of all stores moved for sale or to be prepared for sale is paid for out of the proceeds of sales. 70. Shipments will not be made on a commercial bill of lading except in cases where it is impracticable to secure transportation from the Quartermaster's Department. 71. All ordnance stores, previous to being put into store or into current use, are, when practicable, distinctly and permanently marked so as to be identified as the property of the United States, and the packing boxes also are marked with the place and year of the fabrica- tion of their contents. All boxes containing valuable and portable 20 ordnance stores, such as rifles, carbines, revolvers, etc., are sealed at all times, both in store and when turned over for transportation. 72. In making issues of ordnance and ordnance stores, chests, car- tridge storage cases, and metallic barrels or kegs holding twenty-five or more pounds of powder, will be invoiced in addition to the contents thereof. All other containers will be considered as constituting part of the stores issued, and such containers, or the material entering into the same, are dropped from the returns upon manufacture. PACKING AND TRANSPORTATION. See A. R. 1575. Packing of arms. 1576. Sealing of arm chests and boxes. 1577. Stamps required. 1578. Marks on boxes. 1579. Papers required when stores are to be transported. 73. When heavy shipments of one carload or more are ordered by the Chief of Ordnance, the Quartermaster-General will be informed by him of the approximate weight of the stores to be shipped and the places of shipment and destination. In case of shipments otherwise ordered, this information will be communicated to the Quartermaster- General by the shipping quartermaster. 74. When it is desired to make a shipment by express and the cost is greater than by freight, the shipping-quartermaster is required to apply directty to the Quartermaster-General, giving in each case the weight of the stores, their destination, and the circumstances requiring this method of shipment. When an emergency demands it, this appli- cation will be made by telegraph. 75. When a State desires a shipment to be made b}^ express to its organized militia, the express charges must be borne by the State. In this case no application need be made to the Quartermaster-General. ARTICLE VI. SALES. See A. R. 620, 675, 683, 684, 920, 1549, 1550, 1555. . 613. Certificates of deposit. 618. Proceeds deposited. Ordnance Orders 20 of 1905. 76. Sales of ordnance and ordnance stores are authorized in the following cases: (1) The service arms, ammunition, accouterments, and horse equip- ments, including the necessary repairs to the same, to officers for their personal use in the public service. Officers making purchases or 21 having* repairs done will furnish certificates of the fact that these sales or repairs are for their own use in the public service. (2) Ammunition to civilians belonging to exploring or surveying expeditions authorized by law, and to civilian employees of the War Department, for hunting purposes, when considered necessa^ for their subsistence or for the interest of the United States. (3) In the field, canteens, meat cans, knives, forks, and spoons, to an officer for the use of civilian employees in his charge. (4) Empty barrels, boxes, crates, and other packages, together with metal turnings, scrap metals, ground bone, and other waste products which accumulate at arsenals and ordnance depots which are unsuit- able for the public service, without prior submission for the action of an inspector. Before being sold, however, a duplicate inventory of the property will be submitted to the Chief of Ordnance, who, jn cer- tifying to its unsuitable character, will order its sale at public auction or to the highest bidder on sealed proposals. (5) After an inventory and inspection report of condemned ordnance and ordnance stores approved by a department or higher commander. The sale of condemned ordnance stores at military posts or depots will ordinarily be ordered by the department commander or the divi- sion commander, but if the condemned property is of considerable value and there is good reason to suppose it can be more advantageously disposed of elsewhere than within the command, the inspection report is forwarded for the action of the War Department. The sale of condemned ordnance and ordnance stores at arsenals will be, ordered by the War Department. The sale of a public building can not be made until after the inspec- tion report has been approved by the Secretary of War. (6) To the various States, Territories, and District of Columbia for the use of their militia, of the stores, supplies, etc., such as are furnished to the Army, with the approval of the Secretary of War. Section 17 of act of Congress approved January 21, 1903, G. O. 7 of 1903, and section 10 of War Department Circular dated November 23, 1903. (7) To rifle clubs formed under regulations prepared by the National Board for the Promotion of Rifle Practice for their use, of the maga- zine arms, ammunition, equipments, and other ordnance stores. These sales are made on application to the War Department of the governors of the several States and Territories in which the clubs are located. Act of Congress approved March 3, 1905. (8) To the colleges and universities which have complied with the provisions of section 1225, Revised Statutes, of the spare parts, imple- ments, and appendages necessaiy to keep the ordnance stores issued to them in serviceable condition. These sales are made on application to the Chief of Ordnance. 22 (9) To the Insular Department of the Philippines, of military stores. Act of Congress approved April 23, 1904, G. 0. 76 of 1904. (10) To enlisted men of the Army and to exploring or surveying expeditions authorized by law, of materials, stores, or supplies, subject to approval of the Secretary of War. Sections 3618 and 3692, Revised Statutes. (11) To American designers, such serviceable ordnance and ordnance stores as may be necessary in the development of designs which may be used in the military service. These sales are made on application to the Chief of Ordnance. Act of Congress approved April 23, 1904; G. O. 76 of 1904, page ^29. (12) To projectors of methods of conversion, for experimental pur- poses only, of smoothbore cannon. Act of Congress approved July 5, 1884. (13) Condemned ordnance, and ordnance stores at private sale, at prices to be fixed by the Chief of Ordnance, after they have been advertised for sale and unsatisfactory bids have been received therefor. (14) Individual pieces of United States armament, when there exist adequate sentimental reasons in the judgment of the Secretary of War. Act of Congress approved March 2, 1905. (15) To expert riflemen, sharpshooters, and marksmen of the appro- priate duplicate insignia to be worn on separate coats, and to distin- guished marksmen and distinguished pistol shots of the appropriate badges to replace those lost. Application to make these purchases should be forwarded to the Chief of Ordnance, accompanied by the necessary evidence that the persons desiring to make the purchases are authorized to wear the insignia. Paragraphs 268 and 393, Firing Regulations for Small Arms, 1904. (16) Ordnance and ordnance stores in the possession of the organ- ized militia of the several States, Territories, and the District of Columbia which ma} T become unserviceable or unsuitable can be sold. Before such a sale can be made the stores are examined by a board of officers of the militia. 77. The sales made under the foregoing section, except those pro- vided for in paragraphs (4), (5), and (16), are made at the prices fixed by the Chief of Ordnance for such sales, and these prices do not include the cost of transportation to the address of the purchaser. 78. When condemned ordnance and ordnance stores are ordered sold the commanding officers of ordnance establishments, the ordnance offi- cers of military posts, or other accountable officers will be charged with conducting the sale in accordance with law and regulations. 23 79. When the property ordered sold consists of obsolete ordnance or ordnance stores, or of machinery at ordnance establishments, the special approval of the Chief of Ordnance of the award is required. In all cases the award will be made to the highest bidder, except when such a bid is not satisfactory to the Government. In other cases of sales of condemned property at ordnance establishments awards will not be subject to the approval of the Chief of Ordnance, unless specific instructions to that effect are given. 80. Transfers of ordnance and ordnance stores are made to other bureaus and Executive Departments by special authority of the Sec- retary of War, but in the Philippines Division the authority of the division commander is sufficient. 81. Officers, in forwarding to the Ordnance Office proposals for the purchase of ordnance, ordnance stores, etc., or in reporting on any pro- posals referred to them, in all cases state whether the articles bid for have been advertised and offered for sale. They also state the condi- tion of the stores and their views as to the sufficiency of the prices offered. ARTICLE VII. NEWSPAPER ADVERTISING AND PRINTING. See A. R. 498, 499, and 500. Authority to advertise. 501 and 502. Insertions in papers. 503. Wording of advertisement. 504, 505, 506, 507, and 508. Charges, and accounts for payment. 511 and 51 . Printing of papers. 513. Blank forms and books, how obtained. 82. Officers of the Ordnance Department requesting authority to invite proposals by advertisement in newspapers will state in their application the approximate amount of money to be expended under the advertisement; and before the commencement of each fiscal year will request general authority to advertise during the ensuing year, stating the number of newspapers in each city in which the advertising is to be done and the number of insertions desired. The request should be as comprehensive as practicable, so as to save, if possible, making similar requests throughout the year. 24 ARTICLE VIII. PURCHASE OF SUPPLIES AND ENGAGEMENT OF SERVICES. GENERAL PROVISIONS. See A. R. 514. Authority for contract or purchase. 515. Labor of troops or employees for contractors forbidden. 516 and 517. Articles of foreign and domestic production. 518. Personal services, what and how procured. 519. Making purchases without competition not allowed. Officer responsible for his action. 548. Purchases by contract. 549. Purchases in open market. 550. Prevailing prices determined before purchasing in open market. 552. Report of open market purchases. 556. Contracts by purchasing officers without approval of chief of bureau. Ordnance Orders No. 1 of 1907. 83. No Executive Department or other Government establishment of the United States shall expend, in any one fiscal year, any sum in excess of appropriations made by Congress for that fiscal year, or involve the Government in any contract or other obligation for the future payment of money in excess of such appropriations unless such contract or obligation is authorized by law. Nor shall any Depart ment or any officer of the Government accept voluntary service for the Government or employ personal service in excess of that author- ized by law, except in cases of sudden emergency involving the loss of human life or the destruction of property. All appropriations made for contingent expenses or other general purposes, except appro- priations made in fulfillment of contract obligations expressly author- ized by law, or for objects required or authorized by law without ref- erence to the amounts annually appropriated therefor, shall, on or before the beginning of each fiscal year, be so apportioned by monthly or other allotments as to prevent expenditures in one portion of the year which may necessitate deficiency or additional appropriations to complete the service of the fiscal year for which said appropriations are made; and all such apportionments shall be adhered to and shall not be waived or modified except upon the happening of some extra- ordinary emergency or unusual circumstance which could not be anticipated at the time of making such apportionment, but this pro- vision shall not apply to the contingent appropriations of the Senate or House of Representatives; and in case said apportionments are waived or modified as herein provided, the same shall be waived or modified in writing by the head of such Executive Department or other Government establishment having control of the expenditure, and the reasons therefor shall be fully set forth in each particular 25 case and communicated to Congress in connection with estimates for any additional appropriations required on account thereof. Any person violating any provision of this section shall be summarily removed from office and may also be punished by a fine of not less than one hundred dollars or by imprisonment for not less than one month. Sec. 3679, R. S., amended by Act, February 27, 1906. 84. All purchases and contracts for supplies or services in any of the Departments of the Government, except for personal services, shall be made by advertising a sufficient time previously for proposals respecting the same, when the public exigencies do not require the immediate delivery of the articles or performance of the service, and shall be purchased where they can be procured the cheapest, quality and cost of transportation and the interests of the Government considered. 85. The "exigency" contemplated by the statute is one of time only, and it can exist only where an immediate delivery or perform- ance is required by public necessity. If there is time to advertise or there is time to secure competitive sealed proposals either by mail or messenger, there is no " public exigency." In time of peace, cases of ci public exigency" will ordinarily be such as arise from accidents. 86. For purchases made in open market by reason of a "public exigency," denominated " Open-market Emergency Purchases," appli- cation to the Chief of Ordnance for special authority will be required only when the amount involved exceeds $200. Such application may be made by telegraph. In making open-market emergency purchases it is desired that if possible competition without advertisement be secured by communicating with the principal dealers with a view to obtaining the prices for the immediate delivery of the supplies required. 87. Purchases of ordnance and ordnance stores and supplies and the procurement of services may be made by the Ordnance Department in open market, in the manner common among business men, when the aggregate of the amount required does not exceed $500, but every such purchase exceeding $100 shall be immediately reported to the Secretary of War. Act of June 12, 1906, 33 Stat. L., 275. 88. In all contracts for material for any public improvement the Secretary of War shall give preference to American material; and all labor thereon shall be performed within the jurisdiction of the United States. A.ct of March 3, 1875, 18 Stat. L., 455. 26 89. * * * When in the opinion of the Secretan- of War it it necessary to purchase material abroad for the manufacture of sack? for artillery cartridges, it shall be admitted free of duty. Provided that no contract for oil-tempered and annealed steel for high power coast-defense guns and mortars shall be made at a price exceed ing 21 cents per pound, except for nickel steel. That al material purchased under the foregoing provisions of this act shal be of American manufacture, except in cases when in the judgment ol the Secretary of War, it is to the manifest interest of the Unite< States to make purchases in limited quantities abroad, which materia shall be admitted free of duty. Act of March 15, 1898, 30 Stat. L., 326, and 32 Stat. L., 1025. Act of March 3, 1903, 32 Stat. L., 1027. 90. No contract for the expenditure of an}^ portion of the mone} provided, or that may be hereafter provided, for the purchase of stee shall be made until the same shall have been submitted to public com petition by the Department by advertising. Act of February 24, 1891, 26 Stat. L., 767. 91. A purchase can not be made under'an appropriation when th( amount available under it is insufficient to pay for the purchase con templated. A contract can, however, be entered into when authorizec by law, even if there be no appropriation yet available to pay for tht obligation thus incurred. A contract can not be made to bind th( United States to the payment of any sums not contemplated in the aci of Congress which authorized the contract. SPECIAL PROVISIONS. See O. O. No. 19 of 1905, payment of purchases by post ordnance officers. No. 1 of 1907, methods of purchases, etc. 92. Commanding officers of arsenals and other ordnance establish ments and such other officers as may be detailed for the duty are author ized to contract on behalf of the United States for and to make the necessar}^ purchases of ordnance, ordnance stores, and supplies, anc the procurement of services under the direction of the Chief ol Ordnance. 93. The acceptance of the voluntary services of a tire departmem to extinguish fires at arsenals or depots is proper, and such and similai cases do not conflict with the prohibition contained in section 3679. Revised Statutes, as amended. 94. Section 3744, Revised Statutes, requires that every contract shall be reduced to writing and signed by the contracting parties witb their names at the end thereof. This requirement is mandatory and 27 contracts which do not comply with it are void. Offers and accept- ances by letter are preliminary memoranda only and do not constitute a valid contract within the meaning of the statute. 95. Written contracts for the construction of any public building or the prosecution or completion of any public work, etc., at an ordnance establishment; for personal services; or those providing for procuring material which contain terms not in conformity with the various instruc- tions to bidders and specifications published by the Ordnance Depart- ment governing the procurement of such material, require the approval of the Chief of Ordnance. Such contracts are not properly entered into until they receive that approval. 96. Contracts once executed will be strictly construed, and contract- ors will not be permitted or authorized to vary from the standards or specifications of the Department. 97. All contracts which shall be entered into by officers or agents of the United States involving the employment of labor in the States composing the Union, or the Territories of the United States contigu- ous thereto, shall, unless otherwise provided b}^ law, contain a stipu- lation forbidding, in the performance of such contracts, the employment of persons undergoing sentences of imprisonment at hard labor which have been imposed by courts of the several States, Territories, or municipalities having criminal jurisdiction. The contracts to which this applies are those for the construction of any public building, or the prosecution or completion of any^ public work, or for repairs on any public building or public work, or for the manufacture, alteration, or repair of any article of ordnance or ord- nance stores, or for the rendering of any service, whether personal or not, which involves the direct employment of labor of any character; but are not those for the purchase of articles already in the state in which purchased. The term "contract" covers all kinds of agree- ments, whether written or otherwise. 98. Ordnance and ordnance stores procured by contract or open pur- chase are required to pass the same inspection and proof as if fabri- cated at the arsenals and armories. 99. In order to expedite the delivery of material, and to determine its quality before delivery at its destination, officers of ordnance by whom such material may be ordered will have it inspected during manufacture, or prior to its shipment to destination, when the inter- ests of the Department are benefited thereby. For this purpose com- manding officers of arsenals and the ordnance officers on inspection duty at different points, will make, when requested by purchasing 28 officers, inspection of material that may be ordered from manu- facturers or dealers in their vicinity. When the commanding officer of an ordnance establishment an order for material to a manufacturer or dealer at a distance from his post, or in the vicinity of one of the places above referred to, he will communicate directly with the proper ordnance officer, request- ing that the necessary inspections be made, and will furnish all infor- mation to enable the duty to be properly performed. Inspectors will furnish commanding officers of ordnance establish- ments with detailed reports of the results of inspection, the date of each shipment, and the probable dates of completion of orders. ADVERTISING FOR PROPOSALS. See A. R. 520. Time from advertising to opening of bids. 521. Advertisements not giving fixed standards. 522. Guaranties or certified checks required. 523. By whom issued. 524. Copy to proper Bureau of War Department. Ordnance Orders No. 1 of 1907. The notices prescribed by paragraph 524, A. R., are not required to be forwarded, when issued, to the Ordnance Bureau. 100. Prior to the close of each fiscal 3- ear there will be prepared, at each arsenal or other ordnance establishment, a catalogue of such sup- plies as will probably be needed during the coming fiscal }'ear, and this catalogue will contain the advertisement, the instructions to bid- ders, and the form of proposal on which to submit bids. 101. For other supplies needed at any time during the year, for which there are no contracts under which they may be purchased, the advertising will be b\ 7 newspaper or circular, and the length of time need only be such as will insure proper competition. PROPOSALS. See A. R. 525, 526, 527, 528, 529, 530, 531, 532, and 535. Information for bidders. 533 and 534. Guaranties. 536. Separate proposals for each place. 537. Proposals securely kept till opened. 538. Withdrawal of proposals by bidders. 539. 540, and 541. Opening and abstracting of proposals. Ordnance Orders No. 1 of 1907. 102. When proposals are called for, the instructions prepared for bidders should be full and explicit, covering all the requirements of the Department and embracing such information as would guide parties unfamiliar with the business methods of the Government; if liqui- dated damages are to be provided for in a contract, notice to that effect must be given for prospective bidders. 29 103. The proposals submitted must be in accordance with the advertisement. A bid not complying essentially with the advertise- ment can not be accepted. 104. In all specifications for public works the special attention of the contractors must be called to the Eight-hour Act, in order that they may be advised that should they fail to comply therewith they will be reported b} r the officers of the Department for such action as the Department of Justice may deem it proper to take. AWARDS. See A. R. 542, 544. 543. Awards generally to lowest responsible bidder. 545. Evidence of ability to carry out proposal. 546 and 547. Abstract of proposals. Ordnance Orders No. 1 of 1907. 105. Lack of commercial standing on the part of the bidder, or inadequate facilities or plant on the part of the manufacturer, will constitute good and sufficient grounds for the rejection of bids. Abnormally low bids should be subjected to the strictest scrutiny and comparison with prevailing market rates. All bids received from contractors who have failed unjustifiably to fill former contracts with (the Government shall be rejected. \ CONTRACTS. General. See A. R. 553, 554, 557 to 564 inclusive. 106. It shall be the duty of the Secretary of War, of the Secretary of the Navy, and of the Secretary of the Interior to cause and require every contract made by them severally on behalf of the Government, or by their officers under them appointed to make such contracts, to be reduced to writing and signed by the contracting parties with their names at the end thereof. * * * Sec. 3744, R. S. 107. A contract or award must comply essentially with the terms of the advertisement on which it is based, for to make out a contract differing therefrom would be to procure the articles contracted for without advertising. Ordnance. See Ordnance Orders No. 17 of 1906, No. 1 of 1907. 108. Contracts will be so drawn as to provide generall} 7 for the following: First. Date of commencement and date of ending. 30 'k done Second. Inspection of articles or material furnished or work done by proper officers of the Ordnance Department. Third. Making of payments not oftener than once a month, and f o the deduction from partial payments of a certain per cent of th; amount, to be retained until completion of work. Fourth. Making changes in the specifications, and for allowance fo increase or decrease of cost caused thereby. Fifth. In case of failure of contractor to carry out terms of contract: (a) For annulment of contract and it completion by contracting officer in such manner as he may deem best for the interests of th } public service, charging contractor excess of cost resulting therefrom. (b) Instead of annulment of contract, waiving of the time limit and permitting contractor to complete contract within reasonable time, extra expenses and other actual damages and losses that United State 5 may sustain to be charged to contractor. (c) When deliveries of supplies are not made within required periods, their purchase in open market, and excess of cost charged to con- tractor. Sixth. Protection of United States against all liability on accoun of patent rights. Seventh. The nonemployment of convict labor. Eighth. The prohibition of transfer of contracts or any interes therein to any other party. Ninth. That Members of or Delegates to Congress or anyon< belonging to or employed in military service shall not be admitted t< share of contract. Tenth. That all doubts or disputes be referred to the Chief o Ordnance for decision. BONDS. See A. R. 567. When required. 568 and 578. How executed. 569. On contracts for public buildings. 571, 573, 576, 577, and 579. Sureties. 572. Corporation as principal. Ordnance Orders No. 1 of 1907. 108^. Whether or not a bond shall be waived when permissible decided by commanding officers, who are responsible in the exercise of this discretion. 31 ARTICLE IX. MONEY ACCOUNTABILITY. PUBLIC MONEYS. See A. R. 581, 582, 583. Ordnance Orders No. 6 of 1906. 109. Funds received by disbursing officers consist either of advances from the Treasury, transfers from other officers, or the proceeds of sales or rent of ordnance property. 110. Funds expended consist either of disbursements in payment of purchases or services, transfers to other officers, or refundments into the Treasury. 111. Public funds placed to the credit of a disbursing officer in any of the designated depositories are not withdrawn except in payment of public creditors on checks drawn in their favor. 112. Officers of the Ordnance Department are not authorized to turn over, to any , person whatever, public funds in their custody, without orders clearly expressing such action. DISBURSING OFFICERS. See A. R. 86, 584, 585, 586, 589 to 597 inclusive, 634, 910. Ordnance Orders No. 6 of 1906. 113. When a permanent change in the command of an armory, arsenal, depot, or other ordnance establishment occurs, the officer relieved prepares and adjusts all accounts both for money and prop- erty. He makes and gives to the officer relieving him a certified abstract of all outstanding debts, and no outstanding claims other, than those embraced in such abstract are settled without instructions from the Ordnance Office. 114. No officer disbursing or directing the disbursement of money for the military service will take, receive, or apply to his own use any gain or emolument, under the guise of presents or otherwise, for negotiating or transacting any public business other than what is or may be allowed by law. 115. As the Treasury regulations require, on the death of a dis- bursing officer, that any funds to his credit with a United States depository be refunded into the Treasury, his successor, if such funds are not previously transferred, forwards an official statement of the balance on deposit to the Ordnance Office, for the action referred to. 844607 3 32 116. Any officer failing to render his accounts is deemed a defaulter, and subject to all the penalties prescribed for the embezzlement of public money. TRANSFERS. See A. R. 598, 599. Ordnance Orders No. 6 of 1906. 117. Invoices and receipts used in the transfer of funds are made in manuscript. They are inclosed in each of the accounts current. When an officer charges himself with funds for which a deceased officer was accountable, the invoice is certified to by the board of survey making the inventory, or by other competent testimony. CHECKS. See A. R, 600 to 608 inclusive. Ordnance Orders No. 6 of 1906. OFFICIAL CHECK BOOKS. See A. R. 609, 610, 611. CERTIFICATES OF DEPOSIT. See A. R. 612, 613, 614, 616, 617, 618. Ordnance Orders No. 6 of 1906 and No. 1 of 1905. MONEY ACCOUNTS. APPROPRIATIONS . See A. R. 621, 622, 623, 624, 626, 627. Ordnance Orders No. 22 of 1905. 118. The principal appropriations under control of the Ordnance Department are "Ordnance Service," "Ordnance Stores arid Sup- plies," "Ordnance Stores Ammunition," "Manufacture of Arms," "Small Arms Target Practice," "Armament of Fortifications," "For- tifications in Insular Possessions," and "Repairs of Arsenals." The titles and objects of these appropriations, with the annual amounts authorized, are published annually in Ordnance Orders near the conclu- sion of the session of Congress at which they are made. The appro- priation "Ordnance Material Proceeds of Sales" and the fund "Replacing Ordnance and Ordnance Stores" are not appropriations directly made by Congress, but the various amounts credited to them are authorized by law. In the former case, by act of March 3, 1875, the sum of $75,000 is authorized to be expended annually out of the net proceeds of sales of useless ordnance material for the purpose of procuring a supply of material adapted to the present wants of the service. In the latter case, by act of April 23, 1904, all moneys aris- ing from the disposition authorized by law and regulations of service- 33 able ordnance and ordnance stores are authorized for expenditure to replace ordnance and ordnance stores throughout the fiscal year in which the disposition was effected and throughout the following year. 119. The title of an annual or biennial appropriation is always fol- lowed by the designation of the year or years for which the appro- priation was made; the title of a permanent appropriation is not followed by the designation of any year. 120. All orders from the Ordnance Office directing or authorizing the expenditure of public money for any purpose will designate the appropriation to which the expenditure shall be charged and the amount. In the event of any orders being received at any ordnance establishment without such designation of appropriation and of amount, the papers will be immediately returned, calling attention to the omission. 121. The object of a system df money accounts is to insure the application of public resources to their prescribed ends; and this is effected by furnishing those to whose supervision such transactions are committed by law with the data or evidence upon which they can base an intelligent and correct judgment touching the fidelity with which the trust confided has been executed. ACCOUNTS CURRENT. See A. R. 630, 631, 632, 633. Ordnance Orders No. 6 of 1906. 122. The monthly account current shows where the balance of pub- lic funds for which the officer is responsible is deposited. 123. A recapitulation or general account of the receipts and expend- itures during each month, for the purpose of comparison and balance, is made in the account current. This account is rendered by every officer in the possession of public funds, whether he makes expendi- tures during the month or not. 124. The statement of receipts and expenditures under each appro- priation, printed upon the back of the account current, is always made on the copy for the Ordnance Office. When the number of appro- priation accounts exceed the number of columns allotted for that pur- pose, a slip of paper is pasted along the first blank column, in the form of a leaf, sufficiently large to contain the additional headings. The same expedient is applied to abstracts of disbursements under like circumstances. 34 VOUCHERS. See A. R. 635, 636, 637, 639 to 656 inclusive. Ordnance Orders No. 23 of 1904. Ordnance Orders No. 9 of 1905. Ordnance Orders No. 6 of 1906. 125. Disbursing officers should always bear in mind that the accounts which they state are to be examined and decided upon by accounting officers who may be unacquainted with the professional business to which the accounts relate, and who can not be presumed to be familiar with all its details, and whose duty it is to suspend or to disallow ac- counts the propriety of which is not made manifest to them. Terms of art or technical phrases should be sparingly used in stating accounts when terms in common use are equally applicable. 126. No substitution of names, dates, services, prices, or things of any kind are made; the transaction on which the charges are made are, in all cases, truly represented on the face of the voucher. 127. When expenditures under different appropriations occur in one voucher, the items pertaining to each are entered under it. As the varying character of the work precludes a similar arrangement of the workmen on the pay rolls, the officer in command sees that the amounts charged to the several appropriations are carefully compiled from the daily reports of the foremen and master workmen, and that these reports are correctly prepared. 128. A voucher for a purchase, or for services not personal, must have expressed on its face, immediately below the statement of the account, the mode of purchase or engagement, using therefor one of the following notations: 1. Under contract, dated , 19 2. Under public notice, dated , 19 . 3. Under oral agreement, without advertising. A. K. 640. 129. If the service charged be of an unusual kind, or if it be charged at an unusual rate, or if, from any cause, the charge is liable to misconception, the necessary explanations are given on the voucher. 130. All vouchers for disbursements of public funds will be pre- pared by the commanding officer. The} 7 will be verified, the appro- priations stated, the aggregate amount of funds required to make payment be embraced in the certificate, the voucher be certified to by the commanding officer and, when thus completed, will be turned over to the disbursing officer for payment. All such vouchers must be free from erasures or interlineations and must present evidence of accuracy and neatness, and clerks who are 35 not accurate will not be employed on such work. Pay rolls or other cash vouchers will not be prepared by the clerks of a disbursing offi- cer, unless the latter be the commanding officer. Whenever any alterations are necessary, the circumstances must be fully set forth and explained, in an attached paper, over the signature of the com- manding officer. Disbursing officers are forbidden to make payment on any voucher unless completed in all respects, as indicated above. 131. In cases where copies of papers are necessary to establish the validity of a voucher in a disbursing officer's account, the copies will be certified by some officer other than the disbursing officer claiming credit on the voucher. 132. Weighers' certificates are not required to be attached to vouch- ers for payment for fuel. 133. When the attaching of an oath to a duplicate voucher involves increased expense to the United States, disbursing officers will not have the certificate and seal of the notary attached thereto, but will have a certified copy made of the affidavit and certificate on the face of the duplicate voucher, the same being certified as a true copy by an officer or responsible party other than the disbursing officer. 134. The Abstract of Disbursements is an index and summary of all the vouchers classified under the respective appropriations. 135. All the expenses of the month are, if practicable, paid and embraced in the abstract for that month. Payments made in one month are not included in the abstract for another month. The vouchers are numbered and entered in one continued series in the order of pa} 7 ment. Transfers and deposits are not entered in the abstract, but in the account current. 136. The accounts of deceased workmen or other creditors are for- warded to the Ordnance Office, with the proper evidence that the claimant is the legal representative of the deceased. Where ''letters of administration" are not taken out. the affidavit of the claimant to his or her connection to the deceased as nearest of kin, attested by the depositions of two disinterested witnesses, well acquainted with the parties, is required as satisfactory evidence of the validit\ T of the claim. The certificate and seal of a court of record must be appended to the depositions as evidence that the person administering the oaths was duly commissioned and acting in his official capacity at the time of the execution of the foregoing papers. 36 When the amount is small, and the circumstances of the claimant render the expense of obtaining the latter certificate burdensome, it may be omitted, to be furnished subsequently at the option of the accounting officer. 137. Duplicate sets of vouchers are retained by disbursing officers to guard against the accidental loss of those forwarded for settlement, and to preserve a record of the transactions at the post. Vouchers in packages of a convenient size are bundled, labeled, and filed away for future reference. PECUNIARY RESPONSIBILITY OF OFFICERS. See A. R. 657, 658. 138. As the commanding officer of an armory, arsenal, or other ordnance establishment directs for what purposes the public funds shall be disbursed, while the ordnance storekeeper, or the officer acting as such, disburses the money, all expenditures disallowed for other than informal causes are charged to the officer ordering the disburse- ment. ADMINISTRATIVE EXAMINATION OF MONEY ACCOUNTS. See A. R. 659, 660. ALLOTMENTS AND ESTIMATES. See Ordnance Orders No. 22 of 1905 and Nos. 12 and 22 of 1906. 139. Under the provisions of law, the various annual and biennial appropriations made for the service of the Ordnance Department are, on or before the beginning of each fiscal year, apportioned by the Secretary of War so as to prevent undue expenditures in one portion of a year that may require deficiency or additional appropriations for the remainder of the year. The allotments under annual and biennial appropriations are made from these apportionments, in order that all the obligations incurred under any of these appropriations during any period of a year shall not exceed the apportionment made by the Secretary of War for that period. 140. Orders for the manufacture and procurement of ordnance, ordnance stores and supplies, and the making of other necessary expenditures given by the Chief of Ordnance, are transmitted to commanding officers, either by duly approved estimates, making at the same time an allotment of funds to cover the expenditure; or by independent instructions directing the expenditure and providing an allotment to cover or inaugurate it; or in certain cases b} 7 making an allotment to defray contingent expenses and to cover expenditures made by commanding officers without the special approval of the Chief of Ordnance. 37 141. Allotments are of three kinds: Annual, semiannual, and spe- cial. Annual allotments are those providing for expenditures of a continuous or contingent character, extending through a year or the greater part thereof. Similarly, semiannual allotments apply to a semiannual period. Special allotments are those providing for expenditures of a special character, extending over a brief or long period of time. 142. With a view of enabling commanding officers to manufacture or purchase, without the special approval of the Chief of Ordnance, limited quantities of ordnance stores required to fill orders for sup- plies or requisitions for stores which are not on hand and have not been authorized by previous allotments, or to make sales, there will be set aside on the books of the Ordnance Office for each of the prin- cipal ordnance establishments, annual or semiannual allotments for contingencies, or both, under the proper appropriations, to provide for such purchases or manufactures. 143. When the Chief of Ordnance directs a considerable expenditure at an arsenal not provided for in previous allotments, tjie order will direct the commanding officer to submit an estimate of the funds required to cover the expenditure, and will notify him that a stated amount under a designated appropriation has been set aside for inau- gurating the purpose. When a commanding officer desires authority to purchase material to maintain a proper reserve supply for manufac- turing purposes or for issue, to undertake any special work, to purchase machinery, to have job printing performed, or to make an unusual expenditure exceeding $100, he will submit a special estimate, giving in detail the amounts needed for the proposed expenditures and the reasons therefor. 144. When an allotment has been made, the funds authorized are subject to requisition as they are needed to make payments for expen ditures incurred under it. Requisitions will be prepared on the proper blank and submitted prior to the 10th of each month for the funds required for disbursement during the following month. 145. No payments will be made for any purpose in excess of the funds allotted for that purpose; nor will a payment be made from any appropriation other than the one applicable. W T hen an expenditure is charged against an appropriation the requisite funds must be on hand under that appropriation before pa}^ment is made. 146. In making payments when a specific appropriation exists for any purpose no general appropriation can be used for that purpose even though otherwise applicable. 38 147. Prior to May 1 of each year, and as soon as it becomes apparent, commanding officers will report to the Chief of Ordnance what avail- able funds allotted or remitted them under the several annual allotments are in excess of the needs of their establishments during the remainder of the fiscal year, in order that suitable dispositions may be made of these funds. 148. Commanding officers will keep such a cost system as will enable them to comply with the requirements of section 1665, Revised Statutes, and the last provision of section 2 of the fortifications act approved August 18, 1890. ARTICLE X. PUBLIC PROPERTY. ACCOUNTABILITY AND KESPONSIBILITY GENERAL PROVISIONS. See A. R: 661 to 678 inclusive; 680, 681, 697 to 705 inclusive; 1565. 1564 amended by G. 0. 53 of 1906. PROPERTY SURPLUS DAMAGED, LOST, DESTROYED, ETC. See A. R. 686, 687, 689, 690, 691, 692, 1556, 1561, 1562, 1570, 1571. PROPERTY UNSERVICEABLE. See A. R. 682 and 1569. PROPERTY FOR CONDEMNATION. See A. R. 683, 684, .685, 911 to 918 inclusive, 920, 921, 1572, 1573, 1574. 149. When leather or other stores belonging to the Ordnance Department are condemned by an inspector and ordered destroyed or broken up, all rings, buckles, and other trimmings of brass will be cut off by en listed labor, when convenient, before the property is destroyed. The brass thus secured, after a sufficient quantity has accumulated to justify the cost of transportation, will be shipped to the Rock Island Arsenal, Rock Island, 111., except in the Division of the Philippines, where it will be shipped to the Manila Ordnance Depot, for use in new manufactures or as scrap. 150. All ordnance property condemned and ordered for sale is, as a general rule, disposed of at public auction, under the superintend- ence of such officers, and at such places as are designated for that pur- pose by the Chief of Ordnance, the required public notice being pre- viously given. The Chief of Ordnance, when practicable and, in his opinion, advisable, fixes limits below which the property will not be sold. 39 151. Whenever in the opinion of the commanding officer of an armory, arsenal, or other ordnance establishment, articles to be sold can be disposed of with advantage to the Government by some suit- able person in his employment, he is authorized to direct such person to cry the sale, paying him for this service a fair allowance, in addi- tion to his regular wages, from the proceeds of the sale. When the services of a regular auctioneer are deemed necessary, the command- ing officer reports the circumstances of the case to the Chief of Ord- nance for his orders. SURVEYS ON PROPERTY. See A. R. 713 to 719, inclusive; 720 modified by G. O. 106 of 1906; 721; 722 modi- fied by G. 0. 53 of 1906; 723 to 728, inclusive. 152.. The proceedings of all surveys at arsenals, armories, or other ordnance establishments, which recommend the collection of the money value of stores from corporations or individuals, are, after being remarked upon by the officer ordering the board, forwarded to the Chief of Ordnance for final action. EXPENDITURE OF AMMUNITION. See A.R. 355, 356, 357, 358; 1557 amended by G. O. 91 of 1906; 1558, 1559, 1560. PROPERTY RETURNS AND BLANKS. See A. R. 1580 and 1582. PROPERTY ACCOUNTS ARSENALS. See Ordnance Orders No. 1 of 1906. 153. Commanding officers of arsenals will be held to responsibility and accountability for all ordnance property intrusted to their charge. The actual signing, however, of the necessary vouchers may be assigned to a subordinate officer, who will execute them in the name of the com- manding officer over his own signature. 154. All ordnance property at each arsenal, for the purpose of accountability, will be considered as included in one of two divisions: First. Property in which transactions are frequent. Second. Property in which transactions are rare. The first division applies to articles of ordnance and ordnance stores which are the subject of frequent dispositions for any purpose. The second division applies to obsolete property, dispositions of which are seldom made for military purposes, and to the greater num- ber of tools and machinery in current service. An article will not be considered as included in both divisions. 40 155. The articles embraced in the first division will be accounted for on a continuous semiannual return, which will be a current record, kept up to date, of all transactions affecting quantities or conditions of such articles. This return will be provided with double columns for each article, one for receipts and the other for issues. The return will be rendered on the right-hand page of each sheet only, in order that carbon copies may be made of all entries, the same to constitute the retained return. 156. Articles embraced in the second division will be accounted for by a duplicate system of record cards, one set of which will be kept in the Ordnance Office and the other at the proper arsenal. Each card will give the name of an article, its classification, its price, and the various quantities on hand at different times, as shown by the transac- tions recorded on the card, For buildings, boilers, machine tools, and similar articles in current service the annual depreciation and, if practicable, the date of introduction in the service will be given on the card. No debit or credit entries will be made on the card, as any alteration in the quantities on hand will be explained by reference to the voucher authorizing the change of accountability. 157. When it is desired to account for articles b}^ record cards here- tofore accounted for on the semiannual return, or conversely, authority will be obtained from the Chief of Ordnance to make the necessary transfers. 158. The semiannual return for the first half of a fiscal year will have the certificate of the accountable officer attached thereto, as fol- lows: U I certify that the foregoing return is correct and that all expenditures made have been for the objects stated on the register of vouchers." For the second half of a fiscal year this certificate will have the following words added thereto, viz: "and that an inventory- has been taken to determine the quantities of the articles on hand at the close of the year." 159. When the commanding officer of an arsenal is succeeded in that capacity by another, the semiannual return will be footed up immediately below the last transaction on each page, as on the termi- nation of a semiannual period, except that after the words "To be accounted for" will be inserted the date of the transfer. The receipt of the incoming officer, attached to the return, that he has received all the property accounted for thereon will relieve the outgoing officer from further accountability for the property embraced in the first division, and the same semiannual return will be continued as if no transfer of accountability had taken place. For property embraced in the second division the outgoing officer will transmit the duplicate set of record cards on file at the arsenal to 41 the Ordnance Office, with a statement of the incoming officer that all the property accounted for thereon has been received by him. In case the record cards received agree with those on file in the Ordnance Office, the outgoing officer will be informed of his relief from further accountability for this property, and the duplicate set of record cards will be returned to the incoming officer. 160. The semiannual return for the first six months of a fiscal year will be forwarded to the Ordnance Office not later than thirty days after the expiration of the period; for the second six months the period will be extended to sixty days on account of the time required for taking an inventory. 161. When ordnance or ordnance stores are sent to the Ordnance Office by an ordnance establishment, such property must be regularly invoiced to the Chief of Ordnance and can not be dropped from the property return of the accountable officer except upon a receipt, duly signed, covering delivery of the property, and a copy of the receipt must accompany the officer's return of ordnance and ordnance stores as a voucher for dropping such stores from the return. CLASSIFICATION OF ORDNANCE AND ORDNANCE STORES. See Ordnance Orders No. 11 of 1906. 162. The following is the classification of ordnance and ordnance stores, with arrangement by sections: PAET I. Comprising ordnance and ordnance stores for issue to the Army, the organized militia, and colleges, arranged in the following classification: CLASS I. Artillery of position comprising seacoast cannon with their carriages, sights, spare parts, implements, and equipments, subcaliber tubes, etc., as follows: 1. Breech-loading seacoast guns with their carriages, sights, accessories, spare parts, implements, and equipments. 2. Rapid-fire seacoast guns with their carriages, sights, accessories, spare parts, implements, and equipments. 3. Breech-loading seacoast mortars with their carriages, sights, accessories, imple- ments, and equipments. 4. Subcaliber tubes with their fittings, accessories, etc. 5. Experimental cannon with their carriages, sights, accessories, spare parts, imple- ments, and equipments. 6. Saluting cannon with their carriages, spare parts, accessories, and equipments. 7. Bronze, iron, and other cannon of obsolete design with their carriages, sights, accessories, spare parts, implements, and equipments. 8. Miscellaneous articles of a general character pertaining to more than one of the preceding sections. NOTE. The preceding section covers such articles as telescopic sights, which are not peculiar to any one of the preceding sections. 42 CLASS II. Miscellaneous articles for seacoast artillery, such as range finders, plotting boards, implements for mechanical maneuvers, lathes and tools for mechanics, seacoast tar- gets, drawing implements and materials, etc., as follows: 1. Eange finders and other articles for fire-control system. 2. Implements for mechanical maneuvers. 3. Lathes and tools for use at posts in repair of seacoast artillery. 4. Seacoast targets and target accessories and materials. 5. Drawing instruments and materials. 6. Material for instructional purposes. 7. Miscellaneous articles not embraced in the preceding sections. CLASS III. Ammunition for artillery of position, fixed and unfixed, including powders, fuzes, cartridge bags, etc., as follows: 1. Ammunition for seacoast cannon. 2. Ammunition for rapid-fire seacoast cannon. 3. Ammunition for subcaliber tubes. 4. Ammunition for experimental cannon. 5. Ammunition for obsolete cannon. 6. Miscellaneous components used in ammunition for artillery of position. NOTE. The preceding section covers such articles as fuzes and primers, which are not peculiar to any section. CLASS IV. Mobile artillery, comprising machine, mountain, field, and siege cannon, with their carriages, sights, spare parts, implements, equipments, harness, etc., as follows: 1. Machine guns with their carriages, mounts, limbers, sights, accessories, spare parts, implements, and equipments. 2. Mountain cannon with their carriages, sights, accessories, spare parts, imple- ments, and equipments. 3. Field cannon with their carriages, limbers, caissons, sights, accessories, spare parts, implements, equipments, etc. 4. Siege cannon with their carriages, limbers, wagons, sights, accessories, spare parts, implements, and equipments. 5. Subcaliber firing attachments and subcaliber cartridges with their fittings, acces- sories, etc. 6. Experimental guns and cannon with their carriages, mounts, limbers, wagons, sights, accessories, spare parts, implements, equipments, etc. 7. Bronze, iron, and other guns and cannon of obsolete design with their carriages, mounts, limbers, sights, accessories, spare parts, implements, and equipments. 8. Harness and its components for mobile artillery, exclusive of packing outfits. 9. Miscellaneous articles of a general character pertaining to more than one of the preceding sections. CLASS V. Miscellaneous articles for mobile artillery, such as instruments for fire control, targets and accessories for target practice, implements for mechanical maneuvers, etc., as follows: 1. Eange finders and other articles for the fire-control system. 2. Implements for mechanical maneuvers. 3. Mobile artillery targets and target materials and supplies. 4. Articles for instructional purposes. 5. Miscellaneous articles not embraced in the preceding sections. 43 CLASS VI. Ammunition, fixed and unfixed, for mobile artillery, including powders, fuzes, cartridge bags, etc., as follows: 1. Ammunition for machine and automatic guns. [ 2. Ammunition for mountain cannon. 3. Ammunition for field cannon. 4. Ammunition for siege cannon. 5. Ammunition for experimental mobile artillery. 6. Ammunition for obsolete mobile artillery. 7. Miscellaneous components used in ammunition for mobile artillery. CLASS VII. Small arms of all kinds, including their spare parts and appendages, as follows: 1. Magazine rifles and carbines, with their components. 2. Breech-loading rifles and carbines, with their components. 3. Pistols and revolvers, with their components. 4. Shotguns, with their components. 5. Hand arms, with their components. CLASS VIII. Small-arms ammunition of all kinds, including their components, as follows: 1. Rifle ammunition, with its components. 2. Pistol and revolver ammunition. 3. Shotgun ammunition. 4. Small-arms powders. CLASS IX. Equipments for the soldier, horse equipments, and equipments for sale to officers, including the spare parts necessary for them, as follows: 1. Infantry equipments and their components. 2. Cavalry equipments and their components. 3. Artillery equipments and their components. 4. Band equipments. 5. Horse equipments and their components. 6. Officers' equipments and their components. CLASS X. Miscellaneous articles for the use of troop, battery, and company organizations, comprising range finders for fire control of the small arms, targets, and other accessories for small -arms target practice, fencing equipments, arm racks, badges and medals of all kinds, reloading tools, repairing tools, cleaning and preserving materials of all kinds, as follows: 1. Arm chests, arm racks, etc. 2. Fencing equipments. 3. Intrenching tools and their carriers. 4. Insignia and prizes for small-arms and gunnery practice. 5. Marking, stencil, and etching outfits. 6. Range-finding articles for small arms. 7. Targets and target materials. 8. Tools for reloading small-arms ammunition. 9. Tools for repairing arms and equipments. 10. Cleaning, preserving, and repairing supplies. 11. Publications, books, and blank forms. 44 PART II. Comprising buildings and grounds and ordnance stores in current service at the various ordnance establishments, arranged in the following classification: CLASS I. Buildings, grounds, and works of a permanent character at an ordnance estab- lishment. CLASS II. Tools, implements, utensils, and other articles in use for general purposes at an ordnance establishment, as follows: 1. Books, drawing instruments, furniture, office furnishings, and the permanent articles of stationery. 2. Machines, instruments, and other articles for laboratory, photographic, or experi- mental purposes. 3. Articles for heating and lighting. 4. Machines, tools, and utensils for the care and preservation of buildings, roads, and grounds. 5. Articles used for communication, fire protection, and sanitary purposes. 6. Articles for transportation purposes. 7. Miscellaneous articles. CLASS III. Machines, tools, and apparatus used for manufacturing purposes at an ordnance establishment, as follows: 1. Apparatus for the generation, transmission, and application of power. 2. Apparatus for the chemical treatment and conversion of metals and for their treatment and conversion by heat. 3. Patterns. 4. Leather, cloth, and fiber working machines with their appropriate tools, fixtures, and parts. 5. Metal-working machines with their appropriate tools, fixtures, and parts. 6. Wood-working machines with their appropriate tools, fixtures, and parts. 7. Miscellaneous machines and apparatus. 8. Hand tools for working leather, cloth, and fiber. 9. Hand tools for working metal. 10. Hand tools for working wood. 11. Miscellaneous hand tools and utensils. CLASS IV. Inspecting instruments used in manufactures, as follows: 1. Inspecting instruments for cannon. 2. Inspecting instruments for carriages. 3. Inspecting instruments for artillery ammunition. 4. Inspecting instruments for small arms. 5. Inspecting instruments for small-arms ammunition. 6. Inspecting instruments for equipments and miscellaneous articles. 45 CLASS V. Materials for current service and for manufacturing purposes at ordnance estab- ishments, as follows: 1. Stationery and other office and drafting supplies. 2. Cloth, rope, thread, etc. 3. Forage. 4. Hardware. 5. Metals. 6. Leather, hides, skins, etc. 7. Lumber. 8. Building materials. 9. Heating and lighting materials. 10. Electrical supplies. 11. Photographic materials. 12. Chemicals, gums, etc. 13. Oils. 14. Paints, varnishes, etc. 15. Cleaning and polishing materials. 16. Miscellaneous materials. 163. Stores accounted for on the returns as serviceable are not transferred on a succeeding- return to unserviceable, or dropped, with- out authority from the Chief of Ordnance. 164. No ordnance or ordnance stores will be declared " obsolete " or be so carried upon official papers without instructions to that effect from the Chief of Ordnance. 165. Ordnance and ordnance stores, in charge of any ordnance offi- cer or agent of the Ordnance Department, are in no case to be loaned to individuals, taken for private purposes, or diverted from their legitimate use. ADMINISTRATIVE EXAMINATION OF PROPERTY RETURNS. See A. R. 706, 707. ARTICLE XI. CIVILIAN EMPLOYEES. GENERAL PROVISIONS. See A. R. 730, 733, 734. See civil service rules and regulations, as applied to the Ordnance Department, governing the employment, promotion, etc., of civilian employees in civil-service circulars issued by the Ordnance Department from time to time. TRAVELING EXPENSES. See A. R. 735 ; 736 as amended by G. 0. No. 207 of 1905 ; 737, 738, 739, 741, and 742. 46 PAY. 166. Workmen in an armory, arsenal, or other ordnance establish- ment are paid, as far as practicable, by piecework. The price of piecework is fixed, according to the skill and labor it requires, by the commanding officer, under the direction of the Chief of Ordnance. Those engaged on daily wages are paid only for such days or parts of days as they actually work. 167. Contracts for labor or workmen strictly conform to the ruling custom or practice of civil employers at or near the respective ord- nance establishments. 168. The wages allowed to mechanics and other hired workmen should be the same per da} r as those paid per day by private establish- ments in the vicinity for the same kind and grade of labor. 169. The wages of clerks, foremen, and mechanics are not increased without the sanction of the Chief of Ordnance, previously obtained, and all increase of wages will be reported when made. 170. ' ; The money value of any piece of work spoiled or damaged by the fault or incompetency of a workman is deducted from his wages on the pay roll: Provided, That the amount so deducted for work spoiled or damaged on any one day shall not exceed the average pay of the emploj^ee for that da}^." The deductions required by the regulations will be made only in case of a real loss to the Government. 171. Work in addition to that in regular hours, and labor on Sun- days, is only resorted to when the exigencies of the service render the work strictly necessary. 172. Commanding officers of ordnance establishments must in many cases decide for themselves what constitutes an extraordinary emer- gency as contemplated in the act of August 1, 1892. These are usually emergencies which could not be foreseen, such as a fire, or accident, or unforeseen delay which would prevent the completion of an impor- tant operation, and the necessity arises for retaining workmen to com- plete the operation to avoid loss, and other cases of like nature. This is not to prevent officers from asking the advice of the Ordnance Office on any case that arises, when time permits. 173. Employees of the Ordnance Department drawing annual sala- ries will be paid once a month, and their monthly rates of compensation for a full month's service, irrespective of the appropriation from which paid or the number of days in the month, will be one-twelfth of their annual salaries. 47 174. All employees in the armories and arsenals are exempted dur- ing the term of their employment from service as jurors in any court and from service in the militia. 175. A fair rent is charged to hired men who occupy public quarters at an armory, arsenal, or ordnance establishment. The price is fixed by the commanding officer, and the disbursing officer collects the sum due by retaining the proper amount when making the monthly pay- ments. The amounts thus collected are specified on the rent roll, which accompanies and forms part of the monthly cash accounts of the establishment. LEAVES AND PAY THEREFOR. See Ordnance Orders Nos. 16 and 20 of 1906. 176. Each and every employee of an arsenal is entitled to fifteen working da}^s' leave of absence each year without forfeiture of pay during such leave. This covers all employees of the Ordnance Depart- ment who are engaged in the production and care of war materials. The act therefore covers all employees at the various ordnance estab- lishments. It has been held by the Comptroller of the Treasury that the act operates as a limitation as well as a grant of absence. The granting of leaves without forfeiture of pay in excess of fifteen days is, therefore, not authorized. 177. The word "year" appearing in the act means a calendar year. An employee who does not take his leave within the calendar year can not afterwards avail himself of the privilege so as to have more than fifteen days' leave in an}^ one calendar year, which would be contrary to law. 178. To entitle an employee for the first time to fifteen days' leave without forfeiture of pay he must have been employed for twelve con- secutive months and have rendered service in each and every month, and during that time he must not have been absent from any cause for a period exceeding thirty consecutive days. 179. The legal holidays made such by law are the first day of Janu- ary, the twenty-second day of February, the fourth day of July, the twenty-fifth day of December, Thanksgiving Day, Memorial or Dec- oration Day, and Labor Day; other legal holidays are those when cessation from work is directed by Executive order. Payment is authorized for all legal holidays even if service is not rendered thereon, except that per diem employees can not be paid for Labor Day under this condition unless it is made a day of cessation from work by Executive order, nor per diem employees serving in the insular possessions for legal holidays made such by law and not by Executive order. 844607 4 48 180. Payment is authorized of a full day's pay of the mechanics, laborers, and other employees in the service of the Department at large for four hours' work on Saturdays in July, August, and Sep- tember after July 24, 1906, so long as the order of the President is in force. The pay rolls upon which such payments are made should show the actual facts of service, and the certificate should be modified in accordance therewith, referring to the Executive order of July 24, 1906. ARTICLE XII. LANDS, BUILDINGS, AND IMPROVEMENTS. See A. R. 210, 710, 711, 712, 899, 1019, 1028, 1029, 1056, 1057, 1063, 1064, 1065. 441, amended by G. O. 130 of 1906. 1030, amended by G. O. 76 of 1906. 1027, amended by G. 0. 71 of 1905. 181. At posts where gas has been introduced the voucher specifies the shops and buildings where the quantity charged to the United States has been consumed. 182. At each ordnance station public quarters, when available, may be assigned to ordnance officers on duty by the commanding officer according to rank, or otherwise with the approval of the Chief of Ordnance. 183. Ornamental or shade trees and shrubbery on the public grounds of any ordnance establishment are not removed or destroyed without the sanction of the Chief of Ordnance. 184. None but strong draft animals are purchased for the Ordnance Department, nor without authority from the Chief of Ordnance. 185. Whenever an accident endangering life or property occurs at an arsenal, armory, or other ordnance establishment, a brief report of its nature and results is immediately made by telegraph to the Chief of Ordnance, and, as soon thereafter as possible, a full report by mail of all the particulars connected with it, the causes that led to it, the num- ber of persons employed in the vicinity whose lives were endangered, and the results, with such recommendations as the commanding officer may deem proper to make. If the accident is attended by loss of life or personal injury, the names of the persons so killed or wounded, with the histor}? of each case, is given. 49 ARTICLE XIII. MILITARY DISCIPLINE. See A. R 2 to 5, inclusive; A. W. 9; A. W. 15, punishment, loss or damage of mil- itary stores. 186. All persons in the military service are required to obey strictly and to execute promptly the lawful orders of their superiors. A. E. i. 187. All retainers to the camp, and all persons serving with the armies of the United States in the field, though not enlisted soldiers, are to be subject to orders, according to the rules and discipline of war. A. W. 63. 188. The discipline authorized by previous paragraph has mainly been applied to persons serving in the armies of the United States in the field. During the civil war civilians of the following classes were, in repeated cases, held amenable to military jurisdiction and sub- ject to trial and punishment by courts-martial: Teamsters, watchmen, laborers, and other employees of the Quartermaster's Department. Davis, p. 999. 189. No officer, clerk, or employee in the United States Govern- ment employ shall at any time solicit contributions from other officers, clerks, or employees in the Government service for a gift or present to those in a superior official position; nor shall any such officials or clerical superiors receive any gift or present offered or presented to them as a contribution from persons in Government employ receiving a less salary than themselves; nor shall any officer or clerk make any donation as a gift or present to any official superior. Every person who violates this section shall be summarily discharged from the Gov- ernment employ. Section 1784, Revised Statutes. 190. The receiving of presents by officers from their juniors in rank or from civilian employees of the several staff departments also falls within the prohibition of the section which imposes the penalty of summary dismissal upon all those who by soliciting contributions or by giving or receiving presents become subject to its penal operation. 191. The practice of receiving presents from persons not in the military establishment or in the employ of the Government in recog- nition of services rendered, though not expressly forbidden, is opposed to the spirit of the statute and for that reason is not approved by the War Department. 50 192. The requirements of the statute above cited will be strictly observed in all branches of the military establishment. War Department Circular No. 46 of 1904. ARTICLE XIV. ARMY ADMINISTRATION AND ORGANIZATION. See A. R. 13, 16, 17, 24, 38, 39, 40; 187, Trials by court-martial under department commander; 196, Ordnance officer on staff of division or department commander, 743 to 749, 752, 754, 764, 765, 772. EFFICIENCY REPORTS. See A. R. 832, 834, 835, 836, 837 J, 838, 840, 841, 842. 193. In order to make their efficiency reports as complete and com- prehensive as possible, officers of the Ordnance Department will for- ward to the Chief of Ordnance, through the proper channels, copies of any matter covered by General Orders, No. 1, from Headquarters of the Army, dated January 6, 1903, or references to such matter in case it shall not be practicable to furnish copies. The material for- warded will be such as refers to the officers themselves, or to officers under their command. QUARTERMASTER'S DEPARTMENT. See A. R. 1009. Duties of, affecting Ordnance Department. 1010. Transport and preservation of stores. ARTICLE XV. MILITARY CORRESPONDENCE. See A. R. 778 to 785, inclusive; 787 to 795, inclusive. 194. AH official communications from ordnance officers stationed at armories, arsenals, depots, or other ordnance establishments for the Ordnance Office are addressed "To the Chief of Ordnance," and if from a subordinate, pass through the proper commanding officers; if for other bureaus of the War Department, or for commanders of military geographical departments or divisions (except in cases of emergency), they take the same course, being addressed to the proper official "Through the Chief of Ordnance." All official communications from the Ordnance Office to the War Department, to the heads of its other bureaus, or to officials of equal or greater rank than the Chief of Ordnance, are signed by the Chief of Ordnance; but all others may be signed by a military assistant by his direction. 51 195. In replying to letters from the Ordnance Office, the number on the face of the letter (immediately above the address) will be referred to as well as the date, thus: " In reply to your letter of 16th inst., No. 2725, relative to," etc. 196. Letters or other papers referred by the Chief of Ordnance to ordnance establishments, or to officers individually for their action or information, are returned to the Ordnance Office without unnecessary delay. 197. The " brief " exhibits the place where the letter was written, the date of the communication, the name or official designation of the writer or the title of the Department, office, court, etc., whence the communication proceeds, and a synopsis of the contents or subject of the letter. Everything of importance appears in the brief, but pro- lixity in the description of places, the titles and offices of persons, and in the summary of contents is avoided. 198. No communication property briefed is again briefed in the same or any other office upon any other fold of the paper; nor is addition made to a brief except to correct errors or supply omissions; and indorsements, reports, or letters attached from time to time to the original communication are not regarded as requiring any additional briefing. 199. All names in the brief of an indorsement or report or in the body of a communication which require to be indexed are underlined in red ink when the brief is made. ORDERS. See A. R. 800, 801, 802, 806. TELEGRAPHING. See A. R. 1194, 1195, 1197, 1198, 1200, 1201, 1203. TELEPHONING. See A. R. 1204. RECORDS. See A. R. 827, 829, 830; 831 as amended by G. O. 159 of 1906. PENALTY ENVELOPES. See A. R. 843 to 848, inclusive. 39069-1. FORM No. 1911. Ed. Aug. 8-071,500. INDEX. Page. Paragraph. Absences, officers on duty or on leave report departure from and re- turn to station 27 Absence of commanding officer, temporarily, command devolves on 27 Abstract of disbursements constitutes 134 Accidents at ordnance establishments to be reported 185 Accountability, property, examination and settlement of 3 Accountability for public property 38 Accounts. (See Money accountability.) Accounts current .- 33 Acting Chief of Ordnance 26 Advertising: Circular 101 Proposals for supplies 28 Advertising and printing 23 143 Allotment of funds 139-145 In excess of needs 147 Ammunition, expenditure of 39 55 Animals, draft, purchase of 184 Appropriations 32 Annual 119 Orders for expenditure 120 Permanent 119 Specific 146 Sums in excess of 83 Under Ordnance Department 118 Armament of permanent works, inspection of 40 Armories and arsenals: Accidents at, to be reported 185 Change in command 113 Commanding officer of, duties of 28, 30, 32, 34,113, 153 Arms, loaded, storing of 66 Arms or munitions of war, publication of tests of 42 Army administration and organization 50 Auction sales, condemned property ] 50 Auctioneers, when employed 151 Awards: How made 29 Rejection of bids 105 Bill of lading, commercial, when used 70 Blank forms and books 23 Bond, when waived 30 108 Buildings (see Lands, buildings, and improvements) 181-185 Business of the Department, instructions for conducting 29 Care and repair of material in hands of troops 15 51-55 Catalogue of supplies, annual 100 Certificate : At conclusion of officer's examination 17 Of notary to duplicate voucher 133 To account of creditor 136 To pay roll 180 To property return 158 Weigher's, for fuel 132 53 54 Page. Paragraph. Checks and check books 32 Chief of Ordnance : Appointment of 12 Duties of 2, 3, 24 During absence, duties devolve upon 26 Civilian employees. (See Employees, civilian.) Classification of ordnance and ordnance stores 162 Clerks. (See Employees, civilian.) Commanding officers of stations : Duties of 28, 30, 32, 34, 113, 153 Official communications, how addressed, etc 194 Congress, rules for land and naval forces 1 Contractors, to observe eight-hour act 104 Contracts 29 American material, preference Approval of, Chief of Ordnance 95 By whom made 92 Convict labor 97 General 106,107 How made 91 Labor on public improvement 88 Provide for what 108 Reduced to writing and signed 94, 106 Strictly construed 96 Correspondence (see Military correspondence, p. 50) 194-199 Cost system '. 148 Court-martial, trials by, of civilians 188 Damaged work, how charged 170 Defaulters 116 Details of officers to Ordnance Department 9, 10, 11 Disbursing officers 31 113-116 Death of 115 Gain or emolument to his use 114 Inspection of accounts 14 Discipline (see Military discipline, p. 49) 186-192 Draft animals, purchase of 184 Drawings or papers, not to be exhibited 41 Duties: Chief of Ordnance 2, 3, 24 Commanding officers of stations. 30, 32, 34 Devolve upon, in absence of Chief of Ordnance 26 Commanding officer 27 Of officers 31, 36 Officers, assigned to 25 Efficiency reports.. 50 193 Eight-hour act. observance of, by contractors 104 Employees civilian: Annual salaries, payment to 173 Clerks, accuracy of 130 Contracts for labor 167 Deceased, accounts of 136 Exempted from jury and militia duty 174 Foremen, appointment and discharge of 32 General pro visions 45 Leaves and pay therefor 176-180 Ordnance mechanics 52-54 Pay of 166-175 Piecework .' . . 166 Subject to orders, when with Army in field 187 Sunday labor 171 Traveling expenses 45 Trial by court-martial 188 Wages 168, 169 Work damaged, how charged 170 55 Page. Paragraph. Enlisted men 14 Authority to enlist, married 46 Extra duty: Details 48, 49 Pay 49 Number and grade of, at ordnance stations 45 Recruiting officers to enlist men 47 To be sent by recruiting officers to post 47 Uniform 50 Envelopes, penalty 51 Estimates 143 Examination of officers 13-23 Below grade of major 13 Board for, composition of 22 Certificate required 17 Details of, requirements 23 Failure to pass 21 Moral fitness for promotion 20 Oral -. y. 14,15,18 Percentage necessary 18 Physical Failure to pass 21 Nature of 19 Practical 14, 18 Written 15, 16, 18 Examination for ordnance sergeant 15 Extraordinary emergency 172 Fire-control instruments, issue of 59 Fire department, voluntary services of 93 Foremen, appointment and discharge of 32 Gas, vouchers 181 Gift or present to official 189-192 Government of Ordnance Department 2, 3 Opinion of William Wirt relative to duties of particular officers 4 Holidays, legal 179 Improvements (see Lands, buildings, and improvements) 181-185 Information from records 41 Inspecting officer, duties of 36 Inspection of material: Batteries of mobile artillery 55 During manufacture 99 Inspections, by Inspector-General's Department 14 Inspections of ordnance establishments 35, 36 Inventors present at tests 44 Invoices and receipts of funds 117 Invoices of containers of stores 72 Issues of stores 17 Labor on public improvements Lands, buildings, and improvements 181-185 Liquidated damages, notice of 102 Manuals, for staff departments 5, 6 Manufactures, orders for 140 Materials: For any public improvement, to be American 88 For consumption at arsenals 67 Inspection, during manufacture 99 Ordnance, in the hands of troops, care and repair of 15 51-55 Purchased, to be of American manufacture 89 Purchased abroad, admitted free of duty ,. . . 89 Military correspondence 50 Official communications: Briefing 197-199 How addressed 194 Replies to Ordnance Office letters 195, 196 Military discipline 49 186-192 56 Page. Paragraph. Militia: Accounts kept in War Department 61 Expenses of issues 63 Express charges 75 Issues to 60, 61 Receipts for issues to 64 Requisitions and receipts, signed by governors 62 Models or patterns, changes in 38 Money accountability 31 109-112 Certificates of deposit 32 Checks and check books 32 Disbursing officers 31 . 113-116 Of funds at post 28 Public moneys 109-112 Transfers of funds 117 Money accounts 32 Accounts current. 122-124 Administrative examination of 36 Allotments and estimates : 139-148 Appropriations . 118-121 Deceased workmen and other creditors 136 Militia 61 Object of system of 121 Pecuniary responsibility of officers 36 Vouchers 34 Notary, certificate of, to duplicate voucher 133 Officers: Detail of 9, 10, 11 Examinations of 9 Number and rank Promotion of 9 Uniform to be worn 50 Vacancies, how filled 9 Orders, ordnance (see also Orders, p. 51) 29, 32 Ordnance Board, duties 33 Ordnance detachments (see also Enlisted men) 14 Ordnance mechanics 52-54 Ordnance sergeants 15 Packing and transportation 20 Packing boxes, marking of 71 Papers, copies of, certified by 131 Patterns or models, changes in 38 Penalty envelopes 51 Printing and advertising 23 143 Property returns: Prescribed 2 Examination of 45 Semiannual 155, 158, 159, 160 Proposals for supplies 28 In accordance with advertisement 103 Instructions full and explicit 102 Liquidated damages, notice of 102 Publication of tests of munitions of war 42 Public property: Accountability and responsibility, general provisions 38 Administrative examination of returns 45 Classification of ordnance and ordnance stores 162 For condemnation 38 149-151 Loaning of, and use for private purposes 165 Obsolete 164 Property accounts, arsenals 153-161 Property returns and blanks 39 Surplus, damaged, lost, destroyed, etc 38 Surveys on 39 Transferring and dropping 163 Unserviceable ... 38 57 Page. Paragraph. Public works, eight-hour act 104 Purchases: Appropriation insufficient Material of American manufacture 89 Methods of , etc 24 " Open-market emergency" 86, 87 Post ordnance officers 26 ' ' Public exigency " 85, 86 Steel for cannon 89, 90 Quartermaster's Department 50 Quarters: Assignment of Rented to hired men 175 Recruiting officers, enlist for Ordnance Department 47 Records : 51 Record cards 156, 157, 159 Regulations, Ordnance Department 2, 5, 6, 7 Repair and care of ordnance material in the hands of troops 15 Alterations or additions in mobile artillery material 54 Instructions, published by Ordnance Department 51 Materials, etc., required in making repairs 53 Repairs, request for 52 Requisitions: For funds 144 For stores .' 56-58 Returns, property. (See Property returns.) Sales of stores 20 76-81 Sealing boxes 71 Services: Contracts for 84, 87, 167 Engagement of 24 Fire department 93 Procurement of 92 Shipments (see also Transportation) 70 Shrubbery and trees, removal of 183 Specifications for public works, eight-hour act 104 Steel: Price of for cannon 89 Public competition for , 90 Stores, ordnance, and ordnance: Accountability for .' 3 Boxes, sealed 71 Changes in models or patterns of 38 Classification 162 Constituting armament, inspection of 40 Contracts for 92 . Definition 37 Express charges, militia 75 Inspection and proof of Armament of permanent works 40 Directions for 39 During manufacture, etc 99 Purchased 98 Invoice of containers 72 Issues of 17 Army 56-59 Militia 60,61 Current use 67 Marking of 71 Obsolete 164 Packing of 71 Procuring of 31 Proposals for sales, when to Ordnance Office 81 Receipts and issues in presence of officer 65 58 Stores, ordnance, and ordnance Continued. Page. Paragraph. Sales of Prices 77 To whom 76 Condemned By whom sold * 78 Approval of awards 79 To Ordnance Office 161 Transfer of serviceable to unserviceable 163 Transfers to other bureaus 80 Transportation of Carload 73 Express 74 Unserviceable 163 Supplies: Catalogue of, annual ; . . . 100 How procured 100, 101 Proposals for 28 102-104 Purchases of, how made 24 84 Survey on property 39 152 Table of contents 5 Telegraphing and telephoning 51 Tests of arms or munitions of war: Publication of 42 Witnesses to 43, 44 Transportation 20 73-75 Militia, expenses ' 63, 75 On commercial bill of lading 70 Payment: Materials for current use 68 Stores for sale 69 Trees and shrubbery, removal of 183 Uniform 50 Vacancies of officers, how filled 9 Vouchers, money 34 Duplicate sets of, retained 137 Payment on, in month 135 Preparation of 130 Vouchers, property, signing of 153 Weighers' certificates 132 Wirt, William, opinion of, relative to duties of particular officers 4