GIFT OF Larry Laughlin COMPANY ADMINISTRATION By Lieut-Col. William H. Waldron United States Army DISTINGUISHED GRADUATE INFANTRY AND CAVALRY SCHOOL, 1905 GRADUATE ARMY STAFF COLLEGE, 1906 GRADUATE ARMY WAR COLLEGE, 1911 ASSISTANT DIRECTOR ARMY WAR COLLEGE COURSE, 1911-12 Author of "Scouting and Patrolling" "Tactical Walks" "Elements of Trench Warfare" 'The Infantry Soldier's Handbook" Published by GEORGE U. HARVEY PUBLISHING COMPANY, Inc. 109 LAFAYETTE STREET NEW YORK CITY COPYRIGHT 1917 GEORGE U. HARVEY PUBLISHING CO., INC. Sixth Edition PRINTED BY THE HARVEY PRESS, INC. 109 LAFAYETTE STREET NEW YORK CITY 14 TABLE OF CONTENTS PACK CHAPTER I. Company Order, Rules and Regulations for the guidance of the members of the company, Extracts from orders affecting Company's Administration ... 1 CHAPTER II. The Service Record 14 CHAPTER III. The Sick Report 25 CHAPTER IV. The Morning Report 28 CHAPTER V. The Duty Roster 30 CHAPTER VI. The Mess, Organization of Company Mess (Ra- n tion Return), Mess Property, Breakage of China and Glassware 32 CHAPTER VII. The Company Fund 38 >/ IAPTER VIII. Clothing, Procedure for drawing clothing and keeping clothing accounts, Clothing Settlements, Individual Issue of Clothing, Issue of Clothing in 13 Bulk, Measuring for Clothing and Recording Sizes 42 B S CHAPTER IX. Public Property, Accounting for, Issue of on Memorandum Receipt, Record of Property Issued to Enlisted Men, Statement of Charges, Survey of Property, Stationery, Cleaning Materials 62 CHAPTER X Muster and Pay Rolls, Preparations for Muster, Ceremony of Muster, Muster Rolls, Pay Rolls, Model Remarks 76 CHAPTER XI. Deposits, Method of Making Deposits, Report of Deposits 91 CHAPTER XII. Allotments, Method of Making Allotments, In- structions, Discontinuances of Allotments 94 CHAPTER XIII. Company Returns, Monthly Return, Field Re- turn, Casualty Return 97 345557 TABLE OF CONTENTS Continued PACK CHAPTER XIV. Military Correspondence, Form for Official Letter, Company Order, Correspondence Book and Document File 102 CHAPTER XV. Furlough, Procedure to Obtain Furlough 105 CHAPTER XVI. Charges against Enlisted Men, Preparation of Charges, Forms for Charges, Maximum Punish- ment, Forms for Sentences, Disciplinary Powers of Commanding Officers 108 CHAPTER XVII. Discharges 126 CHAPTER XVIII. Final Statements . . 131 CHAPTER XIX. Deceased Soldier, Inventory of Effects, Report of Death and Disposal of Remains CHAPTER XX. Guard Reports li CHAPTER XXL Allotments War Risk Insurance.. . 140 INTRODUCTION A certain amount of Paperwork is absolutely essential to tht administration of a Company. The question is, and always has been, "How can it be reduced to a minimum?" Here are a few suggestions that may help you towards this desirable end: 1. Whenever you are called upon to make out a paper, study carefully the instructions on the blank form. Turn to the blank and see how it is made out in this little volume and follow copy as nearly as practicable. 2. Before submitting a report, requisition, or other Company paper, be sure that it is complete in all its details. When papers have to be sent back for correction it entails much additional paperwork, both at Headquarters and in your own Company Orderly Room. 3. Whenever a paper comes to the Orderly Room that requires action, don't lay it aside and forget it until the Adjutant has to send you a letter requiring you to explain the delay. Make a practice of returning papers without delay. It saves much time in the end. 4. Keep your Army Regulations and this copy of Company Admin- istration posted up to date by inserting the changes that are pub- lished in War Department orders (Changes Army Regulations) from time to time. 5. Render all returns, reports, requisitions and other papers at the proper time. Do not wait until they are called for from Head- quarters. By doing these few simple things you will avoid unnecessary paperwork and you will find your Orderly Room running along without any lost motion. If this little book helps you over some of the stumbling blocks and lessens the drudgery of your Company Paperwork, it will have served its pupose. THE AUTHOR. CHAPTER I. Company , Regiment, Place , Date Company Orders, No SECTION I 1. The following rules and regulations are published for the infor- mation and guidance of the members of this Company: 2. Ammunition, Arms and Accoutrements All men will be held strictly accountable for ammunition, arms and accoutrements issued to them. Rifles and pistols when not required for duty or for clean- ing will be kept in the places provided for them. Articles of equip- ment will be kept clean at all times, free from rust and dirt, and in serviceable condition. Arms will not be taken apart except by special permission of the Company Commander, then only under the personal supervision of a non-commissioned officer detailed for the purpose. The polishing of blue or brown parts of arms, reblueing or rebrowning, putting any part in a fire or removing the receiver from the barrel of the rifle; the mutilation of any part by filing, using emery or sand paper or burnishing chain and attempts to beautify or change the finish, except by the use of raw linseed oil, are all positively prohibited. Raw linseed oil is necessary for the preservation of the wood and may be used for such polishing as may be given by rubbing in one or more coats with the hands. This will in time produce a beautiful finish. Do not try to set with alcohol. This transforms the linseed oil finish into a varnish that will scratch and mar the beauty of the rifle. Only cleaning material issued by the Ordnance Department will be used. The same may be procured from the Supply Sergeant on application. Rifles will be cleaned from the breech only, resting the muzzle on the floor or other convenient rest. Arms will be unloaded before being taken into quarters. A sol- dier who accidently discharges his rifle has committed a military offense for which he may be tried by Court-martial. 3. Articles of War Such of the Articles of War as pertain to enlisted men will be read to the Company at least once every six months. 4. Bathing and Personal Hygiene Each member of this Company will take at least two baths each week. The hair will be cut short; the beard, if worn, neatly trimmed or the face cleanly shaven. After visiting the latrines, and before going to meals, all men will wash their hands thoroughly, this in order to prevent diseases caused by taking germs into the mouth with food and unclean hands. Soiled clothing will be kept in the receptacle provided. It will be sent to the laundry weekly and not allowed to lay around quarters. 5. Beds and Bedding Beds must be kept clean from vermin. Any existence of vermin will be immediately reported at the orderly room. Bedding will be aired in the open every Friday. If weather 1 2 Company Administration conditions render this impracticable it will be aired on the first clear day thereafter, Sundays excepted. The floor under the bed and to the side thereof will be swept and thoroughly policed daily and whenever necessary. Beds will habitually be kept "made up," the blanket and top sheet turned down from the head a distance of 18 inches from the pillow. Additional blankets will be neatly folded and made into a pile undei the pillow. 6. Bulletin Board Every member of this Company will, between 12 noon and 1 p. m. daily, look at the Company bulletin board, noting all orders and instructions posted thereon that affect the company in general and him in particular. 7. Civilians No civilians will be allowed to enter the cantonments except friends and relatives of members of the Company and then only after specific authority has been obtained from one of the offi- cers of the Company, the First Sergeant or the Non-commissioned Officer in charge of quarters. Members of the Company will dis- courage visitors coming during training periods. They are welcome on Sundays and holidays, but must not be taken into squad rooms where they will interfere with other men of the Company. 8. Clothing Only clothing issued by the Government is author- ized to be worn. All clothing issued to the soldier will be plainly marked with his Company number on the inside of the garment or article. Civilian clothing will not be kept in quarters. Soldiers will not appear outside of barracks wearing undershirts or white or colored shirts. The wearing of suspenders with olive drab shirt is prohibited. Men will not appear out of barracks without coats except when in ranks for drills, exercises or other military forma- tions. An exception to this rule is made in the case of men indulg- ing in athletic sports, games, etc., when the proper apparel pertain- ing to same may be worn. Soiled clothing will be kept in the recep- tacle provided for same (barrack bag) and will not be allowed to accumulate for more than one week. All men are positively forbid- den to borrow, loan, trade or exchange any article of clothing or equipment without first obtaining permission in each instance from the Company Commander. Men on fatigue will wear the proper fatigue uniform. A record is kept in the orderly room showing all clothing that has been drawn by each man in the Company. No article of cloth- ing will be disposed of until it has been condemned and ordered destroyed by the Company Commander. Clothing inspection and condemnation will be made immediately after Saturday morning inspection each week, at which time any soldier who has clothing that he may desire to destroy will present the same to the Company Commander for necessary action. Failure to observe this rule will find you short articles of clothing when you are checked up. 9. Company Commander Your Company Commander is always ready and willing to aid you and give you advice. Do not consume his time with trivial affairs that can be attended to by your squad and platoon commanders. Courtesy demands that you consult them first. If your needs are not within the province of your squad or Company Administration 3 platoon commander, the First Sergeant will arrange for you to see the Company Commander. 10. Conduct in Quarters No loud or boisterous noise is permitted in quarters. Remember there are others besides you in this Com- pany, others that have the same rights and privileges as you have. It is up to you to respect them. Be as cheerful and kind to others as you expect them to be towards you. Answer promptly all the demands made upon you by your officers and non-commissioned officers. Carry out the rules of military courtesy on all occasions and make it your personal business to see that every other man in this Company does the same. Every man will make it his interest to see that quarters are kept clean and sanitary and to assist those in charge of Government and Company property therein for the use, pleasure and comfort of the members of the Company. 11. Equipment Personal equipment will be kept in serviceable condition. It will be properly adjusted. No private marks of any kind will be made on it. Articles found to be so marked will be charged to the soldier concerned. All marking of equipment will be done by the Supply Sergeant or under his immediate personal supervision. 12. Identification Tag An identification tag will be furnished each member of the Company. They will be worn when equipped for fisld service. At inspections, when the equipment is displayed on the beds, they will be hung by the tape to the foot of the bed. 13. Inspections The best uniform owned will always be worn at inspections. The arrangement of articles of the equipment will be arranged in accordance with the sample bed that has been prepared for your guidance. 14. Intoxicating Liquors No intoxicating liquors of any descrip- tion will be allowed in barracks. 15. Kitchen and Dining Room No one is allowed in the kitchen except on duty, nor in the dining room, except at meal time, on duty or when sent there by superior authority. 16. Company Library No books, papers, magazines, etc., will be taken from the Company Library without authority from the man in charge. 17. Manuals Soldiers desiring to obtain the service manuals for study may obtain same from the First Sergeant. 18. Meals The members of this Company will appear at their meals in a clean and orderly manner, properly dressed, which will include coat or olive drab shirt without coat. Men will not be per- mitted at meals in undershirts or any form of white or civilian shirt without coat. Face and hands must be washed and hair combed. When a commissioned officer enters the dining room during a meal, the man who first perceives him calls "Attention," all remain seated, but cease eating, sitting at attention. 19. Orderly Pass Privates of this Company selected as "Orderly for the Commanding Officer" will be entitled to a twenty-four hour 4 Company Administration orderly pass. Whether they leave quarters or not, they are entitled to twenty-four hours off duty. 20. Police of Quarters Articles that are to be thrown away will be placed in the receptacles provided for such purpose, and no refuse or trash will be thrown on the floor, out of the windows, on the roofs of porches, or on the ground in the vicinity of the buildings. 21. Shoes Shoes will at all times be kept cleaned and polished. In muddy weather remove all dirt before entering the barracks. All shoes will habitually be kept neatly arranged in a line under the bed. No man will be permitted to wear any shoes except those fitted to his feet in accordance with the measurements made by the Company Commander. 22. Sickness Soldiers requiring medical attention will ordinarily report to the First Sergeant immediately after Reveille and have their names entered in the Sick Report Book. At sick call they will be marched to the Hospital by the Non-commissioned Officer in charge of quarters. Soldiers requiring the services of the Surgeon at other times will report at the orderly room to have their names entered on the sick report. They will take the book to the dispen- sary with them. Soldiers will not treat themselves or engage civil- ian medical attendance without permission from their Company Commander. Soldiers suffering from venereal diseases will use the lavatory and bath room designated for that purpose. All soldiers, in protection to themselves and comrades, are enjoined to at once report any offender. Men who expose themselves to venereal infec- tion will report at the Hospital immediately upon return to the post. Neglect of this requirement will invariably result in trial by court- martial of the offender. 23. Walls and Woodwork The walls and woodwork of the bar- racks will not be defaced by driving nails or in any other manner. 24. Weapons Soldiers are forbidden to have revolvers in their possession or to carry pistols, razors or other weapons. SECTION II 1. The duties and mutual relations of the members of this com- mand are defined as follows: 2. Non-Commissioned Officers are on duty at all times and in all places for the suppression of disorderly conduct on the part of mem- bers of the Company in public places. Men creating disorder will be sent to their quarters in arrest and the facts reported to the Company Commander without delay. The discipline and reputation of the Company are in the hands of the Non-Commissioned Officers and there is never a time when they are relieved of the responsibility of taking notice of and proper action with reference to improper or disorderly conduct on the part of enlisted men. 3. Non-Commissioned Officers are expected to assist the Company Commander in carrrying out his own orders and those of his superiors; they will see that all Company orders are obeyed and that the known wishes of the Company Commander are carried out. 4. Non-Commissioned Officers will always be addressed by their proper titles. Company Administration 5 Paragraph 270, Army Regulations, is construed as prohibiting the employment of Non-Commissioned Officers as Company barbers, or as agents for laundries, or in any position of a similar character. 5. First Sergeant He has immediate charge of all Company prop- erty, books, papers and records, in the care and keeping of which he is assisted by other Non-Commissioned Officers and the Company Clerk. He receives his orders direct from the Company Com- mander. During his absence, unless otherwise specified by the Com- pany Commander, the senior of the Company acts as First Sergeant. He will habitually notify the next Sergeant in rank before leaving quarters, providing his absence is expected to exceed one hour. 6. Supply Sergeant The Company Supply Sergeant is charged with: (a) Proper care and police of the store-rooms; (b) Care and custody of all Company Ordnance property, Quartermaster supplies and other equipment; together with the records pertaining to same. The Artificer is under his orders. 7. Mess Sergeant The Mess Sergeant is charged with the proper preparation and supply of food. It will be his constant endeavor to improve the mess by effecting variety and improved cooking. He will daily, at a specified time, submit to the Company Commander the bill-of-fare for the day. The Cooks and Kitchen Police are under his orders and immediate charge. He is responsible for the cleanli- ness of mess hall, kitchen, mess store-room and the porch pertaining to same; also the garbage and ash stands and their supports. 8. Non-Commissioned Officer in Charge of Quarters The Non- Commissioned Officer in charge of quarters is, for the period cov- ered by his tour of duty, actively in charge of the barracks and of all matters going on therein with which others are not specifically charged. He is detailed so that a reliable Non-Commissioned Officer may be always on the alert about the barracks, enforcing quiet and orderly conduct and correct behavior on the part of other enlisted men. While his status of duty relieves other Non-Commissioned Officers from constant supervision over small and routine matters affecting the daily lives of the men and their mutual and homelike association with each other, it does not relieve his seniors from assuming control in emergencies calling for such action. It is expected that Non-Commissioned Officers senior to the one in charge of quarters will always respect the latter in the perform- ance of his duties, and that they assist him, whenever occasion arises calling for such assistance; and they will refrain from conduct that would be the subject for a report for disciplinary action if indulged in by privates. The specific duties of the Non-Commissioned Officer in charge of quarters are as follows: A. To enter upon his duties immediately after Reveille, and to stand relieved after he has returned from sick calls the fol- lowing morning and has turned over the property and keys to his successor and has signed the Company "Log." B. The Company "Log" is a book in which a list of all property about the barracks under the care of the Non-Com- missioned Officer in charge of quarters will be recorded, and Company Administration in which he will enter in his own handwriting a brief statement of all incidents occurring during his tour of duty. C. He will, in company with his predecessor, make an inspec- tion of quarters as soon as practicable after sick call, verify the property and count the number of rifles and pistols in the racks. D. The signatures of both the Non-Commissioned Officers will indicate that they are agreed that all property and arms are as stated in the "Log." E. The following incidents will invariably be entered in the "Log": 1. The fact that a man has absented himself without leave, or has deserted, or been confined or admitted to the hospital. 2. The fact that the clothing, personal effects and Com- pany property held by such a man (per 1) has been listed, checked and turned in to the Supply Sergeant. 3. The fact that fire or disorder has occurred in the bar- racks, giving names of witnesses. 4. The fact that property has been lost, broken or stolen. 5. All other incidents of consequence, a knowledge of which is necessary for the Company Commander to comply with Regulations, enforce discipline and provide for the up- keep of barracks and equipment. F. Old and new Non-Commissioned Officers in charge of quar- ters will report to the First Sergeant immediately after their daily inspection, observing the form prescribed in par. 62, Manual of Guard Duty, presenting the "Log" book for inspection and turning over the keys. G. During his tour, the Non-Commissioned Officer in charge of quarters will be held responsible for: Good order and mili- tary discipline in quarters; conditions and arrangement, according to existing orders and regulations, of all clothing, arms and equipage; for police of porches, grounds and lavatories, latrines and amusement room. H. He will see that rears and washrooms are clean at all times during his tour of duty and that toilet paper is always on hand. He will personally inspect rears, washrooms and gar- bage cans once every hour during the day. He will see that gun-racks are locked at all times when arms are in them. When turning over he will make a report of rifles and pistols in racks, and how many are on guard or elsewhere. At Tattoo he will see that all lights except one in wash-room and one in rear are extinguished and that lights in amusement room do not burn later than 11 o'clock. I. He will see that all mail is taken from Company box at 10 a. m., and taken to postoffice. At mail call he will get mail from Camp Headquarters and take it to orderly room. The First Sergeant will deliver to him the personal mail of members of the Company, which he will in person deliver to the persons addressed. At the time mail is received he will notify the man Company Administration 7 in charge of the amusement room, who will go to the orderly room for papers and periodicals. J. He will allow no one to lie or lounge on his bed (except men sick in quarters) before noon, up to which time quarters will be kept ready for inspection by the Company Commander. K. He will inspect all men going on pass and allow no one to take advantage of his pass unless in proper condition, neatly attired in regular uniform, white collar and shoes shined. L. During his tour of duty he will not leave quarters except at sick call for mail or when ordered to do so by proper authority, and then only after turning over his keys and responsibility to competent authority. M. During his tour of duty he will be held responsible that no game of chance for which money (or any article of value) is at stake, is allowed in the Company barracks or camp. 9. Platoon Leader The Platoon Leader is responsible that Cor- porals in charge of squads perform the duties assigned them, and in the temporary absence of Corporals will designate privates to perform their duties. He will see that all Post or Company orders in regard to uniformity of beds, bedding, clothing, etc., are strictly carried out. He will see that no liquor of any description is brought into his section. He will see that the part of the barracks under his charge is properly ventilated. He will be in charge of the police of his section whenever general police is ordered. He will be present at the check, in his section, of each man's clothing and will report the result to the Company Commander. At all formal inspections (daily excepted), he will await the Company Commander at the end of his section nearest him, and, following the First Sergeant, will precede the Company Commander to the further end of his section; he will then return to his room. . 10. Squad Leaders The Squad Leader will inspect his squad on the Company parade before all inspections under arms; he will see that each man polices about his bed, folding his bed in the pre- scribed manner, immediately after breakfast. He will designate men to look after the beds, floor space, etc., of members of his squad who may be absent. He will make accurate individual lists of all the uniform clothing in possession of men of his squad, and will, in the presence of the platoon leader, make a careful check of such clothing as often as may be required. He will keep strict supervision at all times over the appearance of his squad in quarters and will see that all his men are properly equipped and have exercised the proper care as to personal cleanliness and neatness, in conformity with regula- tions. He will be in charge of his squad when general police is ordered. Before leaving his squad, going on pass, guard, etc., he will notify his Platoon Leader. EXTRACTS FROM ORDERS AFFECTING COMPANY ADMINISTRATION Debts of Enlisted Men for Merchandise In view of the fact that the practice by dealers of selling articles of merchandise to enlisted men on credit burdens the War Department with unnecessary cor- 8 Company Administration respondence in the cases of nonpayment of the indebtedness, and that such transactions, which are rapidly increasing in number, often involve enlisted men in debts which they can not pay, and frequently lead up to desertion, the following statement of the policy of the department with respect to this matter is published for the informa- tion and guidance of all concerned: The Department will no longer concern itself with the business of persons, firms, or corporations selling merchandise to enlisted men on credit, and all communications with respect to such sales, and all arrangements looking to the establishment of such business relations must be had with the commanding officers of the organi- zations to which the enlisted men belong. The War Department will decline to assist, by answering inquiries or otherwise, in securing the payment of obligations of this character that are incurred with- out the previous knowledge and consent of the commanding officers of the organizations to which the debtors belong. Unsuitable or Undesirable Soldiers 1. The provisions of para- graph 148J^, Army Regulations, published in C. A. R., No. 14, War Department, 1914, are intended to apply only to the following classes of enlisted men: a. Those who, after a thorough trial extending (except in the case of recruits at recruit depots) over a considerable period, have clearly shown that they can not be trained and instructed to perform the duties of a private soldier in the arm to which they belong. Men who are only slow to learn or difficult to instruct but otherwise adapted for military service do not belong to this class. b. Those who exhibit traits of character or are confirmed in habits which render their retention in the service objectionable because of the effect on morals or discipline. The provisions of the paragraph can not be invoked, however, to rid the service of soldiers who by the commission of specific overt acts have rendered themselves liable to trial by courts-martial or of those who have already been tried and adequately punished, except when it becomes evident that the soldier concerned can not be made amenable to discipline. No board should be ordered pursuant to this paragraph for a soldier awaiting trial or result of trial by general court-martial or for one serving sentence pursuant to such trial. c. Those who, because of excesses or other misconduct, have be- come impaired in character or physically disqualified to such a degree as to justify their immediate separation from the service. Procedure in Case of Enlisted Man Refusing to Submit to Surgical Operation An enlisted man who refuses to submit to a surgical operation that the attending surgeon certifies is without risk to the life of the soldier and is necessary for the removal of a disability that prevents the full performance of any and all military duties that properly can be required of the soldier will, for such refusal, be brought to trial by general court-martial under charges preferred under the 62d Article of War; but if in any such case the attending surgeon is in doubt as to whether the proposed operation involves risk to life the soldier will not be brought to trial, but will be dis- charged on surgeon's certificate of disability. Company Administration CAMPAIGN BADGES (a) Spanish campaign badge: For service on the high seas en route LO, or ashore in Cuba, between May 11, 1898, and July 17, 1898. Porto Rico, between July 24, 1898, and August 13, 1898. Philippine Islands, between June 30, 1898, and August 16, 1898. Service on a United States Army hospital ship en route to or in the immediate vicinity of Cuba, Porto Rico, or the Philippine Islands, between the dates specified, constitutes service for which the Spanish campaign badge may be isued. (b) Philippine campaign badge: For service ashore in Philippine Islands, between February 4, 1899, and July 4, 1902. Department of Mindanao, Philippine Islands, between February 4, 1899, and December 31, 1904. In the following expeditions: Against Pala and his followers, Jolo, Philippine Islands, April and May, 1905. Against Datu Ali and his followers, Mindanao, Philippine Islands, October, 190S. Against hostile Moros on Mount Bud-Dajo, Jolo, Philippine Islands, March, 1906. (c) China campaign badge: For service ashore in China with the Peking Relief Expedition, between June 20, 1900, and May 27, 1901. Lists, in duplicate, of officers and enlisted men entitled to cam- paign badges and who have not been listed for such badges will be forwarded, through military channels, to the Adjutant General of the Army. The lists will be made separately in the following form for each of the badges hereinbefore mentioned, officers to be named in order of rank, enlisted men to follow in alphabetical order: List of officers and enlisted men of. entitled to the campaign badge. Name Present rank When badge was earned Rank Organization Served in * between what dates 1 Cuba, Porto Rico, Philippine Islands, China, Indian campaign. I certify that the above-named officers and enlisted men of this organization are entitled to the _ campaign badge for service as indicated. 10 Company Administration Service Badges, Army of Cuban Occupation and Army of Cuban Pacification 1, By authority of the President, a service badge with ribbon will be issued to officers and enlisted men who were in the military service of the United States on June 28, 1915, or at any time thereafter, and who served as officers or enlisted men in Cuba with the Army of Cuban Occupation between July 18, 1898, and May 20, 1902. A service badge with ribbon will also be issued to officers and enlisted men who were in the military service of the United States on May 11, 1909, or at any time thereafter, and who served as officers or enlisted men in Cuba with the Army of Cuban Pacification be- tween October 6, 1906, and April 1, 1909. Issue of Badges and Ribbons The badges and ribbons will be issued as a part of the Army uniform, gratuitously to enlisted men, and at, cost price to officers, and will be worn as prescribed in the Uniform Regulations. Statistical Data Reports of Organizations 1. Regimental com- manders of Cavalry, Field Artillery, and Infantry, battalion com- manders of Engineers, and coast defense commanders in case of Coast Artillery companies serving under them will submit, through the department commanders concerned, to the Adjutant General of the Army on June 30 of each year, for the fiscal year ending on that date, a tabulated report showing for each troop, battery, or company of their respective organizations and for each regimental headquar- ters the statistical data called for under the following headings: (a) Number of officers present. (b) Number of enlisted men. (c) Number of serviceable private mounts. (d) Number of serviceable public mounts. (e) Number of expert riflemen. (f) Number of sharpshooters. (g) Number of marksmen, (h) Number of reenlisted men. (i) Number of men in first year's service. (j) Number of convictions by summary court during year. (k) Number of convictions by special court during year. (1) Number of convictions by general court during year. (m) Number of desertions during year. (n) Number of men discharged under paragraph 148J4, A. R. (o) Number of men dishonorably discharged. (p) Number of captains, first lieutenants, and second lieutenants, respectively, and of commanding officers of each troop, battery, or company during year, with date of assignment of each officer. (q) Number of battalion or squadron commanders during year, with date of assignment of each commander. (r) Value of property lost by desertion during year. (s) Value of ordnance property issued to replace unserviceable property during year. (t) Value of quartermaster property isued to replace unserviceable property during year. , (u) Amount of troop, battery, or company fund on June 30. (v) Total disbursements from that fund during year. Company Administration 11 In order to make this report the Regimental Commander will call upon Company Commanders for the data pertaining to their respective companies. You will do well to have this data kept up to date by the Company Clerk so that it .will be available when required. Mailing of Letters of Soldiers in the Field Letters sent by sol- diers, sailors, and marines in the United States service, located in the United States or any of its possessions, or other places where the United States domestic mail service is in operation, addressed to places in the United States or any of its possessions, when indorsed "Soldier's letter," "Sailor's letter," or "Marine's letter," and signed thereunder, either with facsimile hand stamp or in writing, with his official designation, by a field or staff officer, post or detachment commander, to whose command the soldier belongs, or by a sur- geon or chaplain at a hospital where he may be; and in the Navy and Marine service by any commissioned officer attached to the vessel, or officer commanding a hospital or detachment ashore, may be dis- patched to destination without prepayment of postage, and only the single rate of postage shall be collected on delivery. Standard Size Packing Boxes for Company Property Packing boxes, 38 by 19 by 15 inches, outside measurement, meet nearly all requirements for escort wagon, motor truck, pack animal, or water transport, and accordingly all Quartermaster supplies intended for field services will, when practicable, be packed in boxes of such dimensions, constructed of suitable light but durable material (ordi- narily not exceeding one-half-inch sides and 1-inch ends) and bound around ends and center when necessary with suitable hoop iron or wire, weight not to exceed 150 pounds gross. Sacking or baling will be substituted for boxes whenever prac- ticable, and when necessary to use smaller boxes same should be exact subdivisions of corresponding dimensions of the standard box. By reducing the number of articles, the standard size and gross weight limit of box adapts itself to most Quartermaster supplies. Marking of Trunk Lockers to Facilitate Handling in Shipment. In order to facilitate the handling of trunk lockers and to make identification easier when unloading from trains or transports, all trunk lockers isued by Cavalry, Field Artillery, and Infantry regi- ments, in addition to being marked as prescribed in paragraph 295, Army Regulations, will be marked with stripes, 4 inches wide, run- ning lengthwise around the middle of each locker, as follows: Red for the first, white for the second, and blue for the third battalion or squadron of each regiment. Preparation of Regimental and Company Property for Shipment. In the preparation of regimental and company property for shipment, no explosive substance, oiled or greased cloths, matches, or other material liable to ignite by friction or by spontaneous combustion, will be packed in any chest, case, box, or other receptacle. EQUIPMENT Instructions Pertaining to Field Equipment 1. Field service is defined to be service in mobilization, concentration, instruction, or 12 Company Administration maneuver camps, as well as service in campaign, in simulated cam- paign, or on the march. The complete equipment for field service (equipment "C") consists of engineer, ordnance, signal, medical, and quartermaster property, and is divided into two classes, "A" and "B." Equipment "A" is the equipment prescribed for use in campaign, in simulated campaign, or on the march. It is limited to the ani- mals and vehicles prescribed in the Tables of Organization, the equipment and clothing worn on the person, and the articles carried on mount, and transported in field, combat, and divisional trains. Equipment "B" is the equipment which, in addition to equipment "A," is prescribed for the use of troops in mobilization, concentra- tion, instruction, or maneuver camps, and during such pauses in operations against an enemy as permit the better care of troops. Equipment "C" is the sum of equipments "A" and "B," and there- fore includes every article prescribed for field service as hereinbefore defined. When troops are ordered on field service, instructions will state the letter designation of the equipment to be taken. The instructions will also specify whether mosquito bars and head nets are to form a part of the equipment, and what winter articles, if any, are to be included. The same rule will apply in the issuance of subsequent orders when necessary. Articles distinctively for winter use can be transported as baggage on the march only when transportation in addition to that prescribed in equipment "A" is provided for that purpose. In addition to the allowances prescribed as the field equip- ments, service coats, cravats, fatigue clothing, and other articles of uniform, extra bedding, and toilet articles may be taken by officers and enlisted men with equipment "B," when authorized in orders directing the movement of troops. 2. The articles of engineer, ordnance, and signal property listed in the several Unit Accountability Equipment Manuals belong to equipment "A." The articles of medical property belonging to equip- ment "A" are shown in the Manual for the Medical Department. The articles of quartermaster property belonging to equipments "A," "B," and "C," respectively, are shown in Equipment Tables, Quar- termaster Supplies, 1915, published in G. O. 39, 1915, A. G. O. (Par. I, G. O. 85, 19142227724, A. G. O.) Clothing Component of the Field Kit and the Surplus Kit. 1. The field kit, clothing component, for all arms and branches of the service, mounted and dismounted, in addition to the clothing worn on the person, is composed of the following articles: One blanket; 1 comb; 1 drawers, pair; 1 poncho (dismounted men); 1 slicker (mounted men) 1 ; 1 soap, cake; 2 stockings, pairs; 1 toothbrush; 1 towel; 1 undershirt; 1 housewife (for 1 man of each squad). The foregoing field kit, which is carried on the person by dismounted men and on the packed saddle by mounted men, is supplemented by the 1 For all enlisted men of the Quartermaster Corps, both mounted and dismounted; also for enlisted men of the Hospital Corps detailed as ambulance drivers and ambulance orderlies. Company Administration 13 surplus kit, the two together making up the clothing component of the service kit. 2. The surplus kit consists of 1 breeches, pair; 1 drawers, pair; 1 shirt, olive drab; 1 shoes, russet leather, pair; 2 stockings, pairs; 1 shoe laces, extra pair; 1 undershirt. The surplus kit pertains to equipment "B" (Par. I, G. O. 85, W. D. 1914, par. 319, this compila- tion) as part of the permanent camp equipment, to be forwarded to troops when serving in instruction, maneuver, mobilization, or con- centration camps, or when in active service a temporary suspension of operations permits the troops to refit. In peace-time maneuvers and marches the surplus kit may accompany the troops, if so directed in the orders prescribing the movement. The vehicles and animals of the combat train and those representing the divisional supply train will be utilized to transport them. 3. The sweater will form part of equipment "A" (Par. I, G. O. 85, W. D. 1914, par. 319, this compilation), pertaining to field service, and when climatic conditions require its use will be carried by the soldier on his person. When sweaters are not prescribed to be worn on the person, they will be collected into bundles of convenient size and secured by burlap or other suitable material or will be boxed. They will be marked ready for shipment to be forwarded when required. In peace-time maneuvers and marches the sweater, even though not prescribed to be carried by the soldier on the march, may accompany the troops, if so directed in the orders prescribing the movements. The vehicles and animals of the combat train and those representing the divisional supply train will be utilized to transport them. The same rule will apply in regard to overcoats. 4. Surplus kit bags will be issued to each organization at the rate of one to each squad, one for the sergeants and one for the cooks and musicians (or trumpeters), and one for every eight men of detachments. 14 Company Administration Each bag will be marked with the letter of the company and the number of the regiment, as provided in paragraph 295, Army Regu- lations, for haversacks, and the proper designation of the squads to which the bags belong, both markings to be in center of front cover flap. 5. The kit bag for the sergeants and that for the cooks and musicians (or trumpeters) will be marked "Sergeants," "Cooks and musicians" (or Trumpeters), respectively. Similarly, the kit bags for detachments will be appropriately marked. The kit of each man will be packed as follows: Stockings to be rolled tightly, one pair in the toe of each shoe; shoes placed together, heels at opposite ends, soles outward, wrapped tightly in underwear, and bundle securely tied around the middle by the extra pair of the shoe laces, each bundle to be tagged with the company number of the owner. These individual kits will be packed in the surplus kit bag in two layers of four kits each, the breeches and olive-drab shirts to be neatly folded and packed on the top and sides of the layers, the jointed cleaning rod and case, provided for each squad, being attached by the thongs on the inside of the bag. 6. (a) In garrison, the surplus kit articles are not required to be kept habitually packed and stored, or kept apart from the rest of a soldier's belongings. The soldier should have the clothing component pf the service kit. Surplus kits are packed only when commanders require it to be done. Organization commanders will keep on hand a sufficient supply '. surplus kit bags, marked as prescribed above, but unpacked. CHAPTER II. THE SERVICE RECORD Reference A*. R. 104 When a soldier enters the service a Service Record (A. G. O. Form No. 29) is started for him. On this form a complete record of his service and his accounts with the Government are kept. Entries are made from time to time so as to keep the record up to date. The Service Record accompanies the soldier wherever he goes, and when he is finally separated from the service, the Service Record is filed as a part of the records of the organization to which he last belonged. The instructions on the first and second pages of the form give com- plete information on the preparation and keeping of the record. Company Administration 15 *BeguIar Army. *8lat8O Atfty. OuMd, Otete ef. SERVICE RECORD OF V_ C&JBJ3.LJEJS..d* (Surname.) (Christian name.) . . (Compubr and reou^nt or arm or corps or department for whiekrenluted.) * Strike out words not applicable. INSTRUCTIONS. 1. Opening of record. When a soldier Is enlisted or. roonHsted a service record on this form will be opened for him by the recruiting officer, who will fill out the Descriptive List, page 2, the Prior Service, and the first part of Current Enlistment, page 3. Other data called (or by the printed headings or by these Instructions will be supplied from time to time as occasion arises by the soldier's company or detachment commander, care being taken to make the record complete and to keep it up to date at all times. 2. Forwarding to first station. When a soldier/ is sent from the recruit depot to a post, camp, or regiment, for assignment, the adjutant, or other designated officer, at the depot will fill out the first indorsement and turn the service record over to the officer or noncommissioned officer in command of detachment of departing recruits; or, if no officer or noncommissioned officer be placed in command, the service record will be forwarded by mail to the proper commanding officer. 3. Transmission to company. Upon assignment of a soldier to a company, the post, camp, or regimental commander will transmit the service record to the commanding officer of the company to- which he is assigned, detach- ing the report of assignment and forwarding sama to The Adjutant General of the Army. 4. Soldiers transferred or detached. When a. soldier is transferred or detached from his company, the company commander will fill out the second indorse- ment and transmit the service record to the soldier's new commanding officer In the manner prescribed in paragraph 2, above, in the case of soldiers leav- l " ing recruit depots. Subsequent indorsements will be filled out as the soldier's ,-.< change of station or status requires, the original service record thus following the soldier wherever he goes. Each commanding officer forwarding; the service record will retain an official copy, of his indorsement, to which will bo added the name of the soldier for purpose of identification. 5. Data to be included in indorsements. Each indorsement will give the reason for the soldier's change of station or status, and his character, and will contain a full statement of his accounts at the time. Under the heading "Due United States" will be noted all authorized stoppages for loss of or damage to Government property or supplies; amounts due on account of Allotment, post exchange, post laundry, tailor, company fund, or transporta- tion; and stoppages, including detained pay, under sentence of a court- martial and on account of absence from duty because of disease resulting from the soldier's own intemperate use of drugs or alcoholic liquor, or other misconduct. In short, all information required to be entered on muster roll and pay roll will be incorporated in the indorsement on the service record, the wording of the indorsement conforming to model remarks for such rolls prescribed by the War Department. 6. Soldiers furloughed to reserve. When a soldier Is furloughed to the re- serve, his service record will be forwarded by indorsement to the officer charged with keeping his records as a reservist. If the soldier Is detached from his company at the time he Is furloughed to the reserve, a copy of the indorsement forwarding the service record will be furnished his former company commander without delay. 7. Soldiers discharged, etc. When a soldier is discharged or otherwise separated from th service without being forloughed to the reserve, his service record will be closed and filed with records of his company. If he is absent from his company at the time, the officer tinder whom he is serv- ing will promptly transmit the service record to the company commander for file. The service record of a soldier discharged or otherwise separated from the service while in the reserve, will be closed and filed by the officer charged with keeping the reservist's record. 8. Record of court-martial. When the service record of a soldier shows a sentence by court-martial, it will be accompanied by an authenticated copy ofthe record ofsummary court-martial, or by an official copy of the order pro- mulgating sentence in case of conviction by a generalorspeciakourtrmaruaL 9. Procedurein cateoflost record. la theeventthataservicerecordislosta report of the fart will be made to The Adjutant General of the Army, who will start a new service record, transmitting same to the recruit depot or station at which the soldlsr was enlisted. The new record will then be forwarded in turn to the commanding officers of the companies in which the soldier has served during cuiTent enlistment, each commanding officer repeating the indorsement required by paragraph 4, and making appropriate entries in the body of the record. Pending receipt of the new service record the soldier's pay and duty status will be determined from the data shown on the last pay roll on which his name appears, and from other records of the company or detachment with which he last served. Form No. 29, A. O. O (Instructions continued E MILITARY RECORD. Each entry on this page will bo initialed. (See Instruction 12.) As events in the OnwU K'-jj ____________ , -u&.2. & _______ ,m*f. service of the soldier ' occur, they are en- Grade: _______________________________________ , ____________________ ,191 . tered and initialed by the Company Com- Grade: ....................... ________________ .......... __ . _______ ,191 . mander on this page of the Service Record. Grade: _______________________ _________ , 191 . Erasures on the Service Record are Grade . m < not permitted. Where ^Tne 1S indrawn Marksmanship, gunner, qualification or rating: * _______________________ through the original ///? C/ un// -f/0 rl entry and the new ----- ---------- uaSLJiU4ff&a~. ------------------------------- entry made and * signed by the officer ........ making it. The rea- son for the change Battles, etc. will be stated. Wounds or other Injuries received in action: /Y-Q.?-&r- ..... - ..... Medal of honor (action, with date thereof, for which granted):. ....... _______________________ //.0-a.&s~ ............................... Certificate of merit (nature of service, with date thereof, for which granted): -^*& v . Time lost to be made good under A. W. 107: (a) Absence without proper authority or in desertion. (b) Confinement under sentence or while awaiting; trial and dis- position of case, if trial resulted in conviction. (c) Unable to perform duty through the Intemperate use of drugs or alcoholic llqnor or through disease or injury the result of his own misconduct. Give data of qualification or ratine uud number, data, and ourco of order oa- oounciBC Mine. 3371 20 Company Administration Ech entry on this page will be Initialed. (See Instruction 12.) Conviction* by court-martial: (Be* Instruction 8.) *. court-martial; approved.. ,~191 ., Articles of War When the soldier is tried by Court-Martial *. court-martial; approved 181 , Articles of War a record of the trial is entered here and *... court-martial; approved 191 , Articles of War... . initialed by the Com- pany C o m m a n d er. . court-martial; approved.. 191 , Articles of War The completed charge sheet or order pro- *__._ court-martial; approved .191 , Articles of War . mulgating the sen- tence is filed with the *. court-martial; approved .191 , Articles of War. Service Record. *.. court-martial; approved 191 , Articles of War.... * court-martial; approved. 191 , Articles of War-;.. court-martial; approved 191 , Articles of War.... court-martial; approved 191 , Articles of War Insert word "General," "Special," or "Summary," aa the caao may be. Pay detained by court-martial collected on pay roll as follows: Amount. Amount. Month. Month. Dels. Cts. Dols. Cts. ,191 ,191 r ,191 ,191 ,191 , ,191 .,191 ,191 ,.. ,191 ,191 ,191 ., ,191 REMARKS (See Instruction 11): Pay detained in ac- cordance with sen- tence of court-martial is recorded here. Additional sheets for "Remarks," if required, will be attached here. IStt Instruction 11.) (5) -* The clothing ac- count of the soldier is kept on this page of the Service Record. The amounts en- tered hereon must in every case agree with those entered on the "Statement of Clothing Charg- ed to Enlisted Men." See Cloth- ing. Reference A. R. 1157. Company Administration 21 (*) CLOTHING ACCOUNT. Each entry on this page will be initialed. (See Instruction 12.) CLOTHma DRAWJJ. Bate of Issue. Value. Date of Issue. Value. Dols.l Cta. Dols. Cts. L~an allotment running. (Has or baa not.) x / His character 1st- *m3LQ*i I have personally verified all entries under "Due United States." U^ ^4?/ 2d IND. X ^^ _,m7 When the soldier is ^- /^- separated from his To ^^-*-.af/.&x. organization by trans- "7, sir? c-f/r> r^sis/ -/->, S~) AT-> /^ f^i ,^ ^ er or otherwise, his This vW&.-jf*{^&&KeJX..tt..{&.SZ&^&JZ Service Record up to ft>+$0. /&JL -D^ $-?- '4 - '?'? th f- date - of . such W ~~ *r-f^~ ration is transmitted H* was last paid to Include....^/^^....^./ 191? | ' h j? ffi new C 2??^* s* .-, s> / ln S Officer. The Ser- By L^.J&.fc&/A^G.,.ttCQ/j6$.:.... vice Record will not * (Rank and name of quartermaster.) DC entrusted to the Due United States (See Instructions); If nothing, so state: soldier himself, but will be forwarded by mail. If the soldier is a member o_f a de- tachment that is going under charge of an officer or non-com- missioned officer, the Service Records of all the men will be turned over to such officer or Thli soldlert an allotment running. n n ' commissioned officer for delivery. An o^" 31 c Py of this His character 1st \-t.*:.&-/./.&A /./..: indorsement with the I h&ve personally verified all entries under "Due United States." soldier's name written ' on it is retained with the Company Rccords - commanding. (9) CHAPTER III. THE SICK REPORT When a soldier requires medical attention his name is entered on the Company Sick Report and he is sent to the hospital. Sick call is sounded daily at such time as may be prescribed by the Commanding Officer. All the men whose names are on the sick report are assembled at the orderly room and those able to do so are marched to the hospital by the non-commissioned officer in charge of quarters, where they are reported to the Surgeon. A man requiring the services of a doctor may be sent to the hos- pital at any time. The Sick Report Book properly made out should accompany him. Instructions for Making Out Sick Report The report will be signed by a commissioned officer of the Company and by the medical officer on the line immediately following the last entry for the occasion, each officer using only one line for his signature and title, and sign- ing under the items of his report. The first entry for each succeeding occasion will be made on the line immediately following the signa- tures of the officers. The report of the Company Officer will, if practicable, be completed before the report is sent to the medical officer. If the Company Officer cannot state whether the alleged sickness or injury originated in the line of duty, he will write an interrogation mark (?) in the column provided for such expression of opinion. In order that the report may be clear, erasures are prohibited. A line drawn across an erroneous entry will sufficiently indicate its obliteration. All obliterations and corrections must be authenticated by a certificate of the officer making them, written on the margin of the page. The report will be carefully preserved with the records of the Com- pany as prescribed in Army Regulations or orders of the War De- partment. Line of Duty Every disease or injury suffered by an officer or soldier while in the military service of the United States should be reported as originating in the line of duty, unless the reporting officer knows personally or by credible information: First, that the disease or injury existed before the man entered the service; second, that it was incurred while the man was absent on furlough or without per- mission; or, third, that it resulted from wilful neglect or immoral conduct of the man himself. Venereal Diseases, Prevention and Detection Among Enlisted Men 1. It is enjoined upon all officers serving with troops to do their utmost to encourage healthful exercises and physical recreation and to supply opportunities for cleanly social and interesting mental occupations for the men under their command; to take advantage of favorable oppor- tunities to point out, particularly to the younger men, the inevitable misery and disaster which follow upon intemperance and moral un- 25 26 Company Administration cleanliness, and that venereal disease, which is almost sure to follow licentious living, is never a trivial affair. Although the chief obligation and responsibility for the instruction of soldiers in these matters rests upon Company Officers, the Medical Officers should co-operate by occasional lectures or other instruction upon the subject of sexual physiology and hygiene and the dangers of venereal infection. 2. Commanding Officers will require that men who expose them- selves to the danger of contracting venereal disease shall at once upon their return to camp or garrison report to the hospital or dis- pensary for the application of such cleansing and prophylaxis as may be prescribed by the Surgeon General. Any soldier who fails to comply with such instructions shall be brought to trial by court- martial for neglect of duty. 3. Commanding Officers will require a Medical Officer, accom- panied by the Company or Detachment Commander, to make a thor- ough physical inspection twice in each month of all the enlisted men (except married men of good character) of each organization belong- ing to or attached to the command. These inspections will be made at times not known beforehand to the men and preferably immediately after a formation. The dates on which the physical inspections of the various organizations are made will be noted on the monthly sanitary reports. At these inspections a careful examination of the feet and foot- wear and of the condition of personal cleanliness of the men will be made, as well as careful observation for the detection of venereal diseases. Cases of the latter will be promptly subjected to treatment, but not necessarily excused from duty unless, in the opinion of the Sur- geon, deemed desirable. They will be made of record in. the medical reports in any case. A list of those diseased but doing duty will be kept both by the Company or Detachment Commander and the Sur- geon, and the infected men will be required to report to a medical officer for systematic treatment until cured. While in the infectious stages the men should be confined strictly to the limits of the post. When a venereal case, whether or not on sick report, is transferred to another command, the surgeon will send a transfer slip giving a brief history of the case. Company Administration 27 <0 V CHAPTER IV. THE MORNING REPORT. The Morning Report is the "daily return" of the Company. It shows, at the time it is submitted, the exact status of the Company with respect to the number of officers and enlisted men in the various grades for duty: The number on extra and special duty, sick, in arrest or confinement and absent from the Command. NOTE: The difference between Extra Duty and Special Duty is this: When a soldier is detailed to perform specific services which removes him temporarily from the ordinary duty roster of the or- ganization to which he belongs he will be reported on "Extra Duty," if he receives extra compensation for such service. If he receives no extra compensation he is reported on "Special Duty" (See A. R. 169). Making Out the Morning Report Collect all the data that affects the status of any officer or enlisted man of the Company since the rendition of the last morning report. Reference to "Remarks" blank form for morning report. Notation is made as indicated therein for 7th July. For example, let us say that Private Shaw has been reported sick and admitted to the Hos- pital by the Surgeon. Sergeant Hall has been detailed on Special Duty at Division Headquarters. Corporal Wilson has been detailed on Special Duty as Company Clerk. Private James is absent without leave. To check the remarks: 1 Pvt. Duty to Sick. 1 Sgt. Duty to Special Duty. 1 Cpl. Duty to Special Duty. I Pvt. Duty to Absent Without Leave. By the plus and minus signs we have: Duty. Special Duty. Absent. Sick. 1 Pvt. +1 Sgt. +1 Pvt. +1 Pvt. 1 Sgt. +1 Cpl. 1 Cpl. 1 Pvt. 1 Sgt. +1 Sgt. +1 Pvt. +1 Pvt. 1 Cpl. +1 Cpl. 2 Pvts. The plus and minus signs balance (4 each) and are therefore cor- rect. Turning now to the figures on the left hand page of the morn- ing report we enter opposite the date 7th July: 1. Sergeants 1; Enter 7. 2. Corporals 1; Enter IS. 3. Privates 2; Enter 108. 4. Special Duty. +2; Enter 3. 5. Sick -fl; Enter 3. 6. Absent -f-1; Enter 5. There being no other changes the other spaces are filled in with the same figures as the day previous. Th*- column Present and Absent must total the entire strength of the Company. Every change in the figures for the previous day must be explained by a remark showing the reason for such change. 28 Company Administration 29 Take the remarks for the remaining days as indicated, and, for practice, work them out by the plus and minus signs and compare with the figures in the body of the report. Rations You will note two sets of ruled columns on the extreme left hand side of the page for remarks. These are to be used for keep- ing an account of the number of rations to be added or deducted on the next ration return submitted by the, Company. For example, Private Shaw goes sick in Hospital on the morning of the 7th July. Rations were drawn for him from July 1 to 10. He has consumed 6 of these (from the 1 to 6), therefore 4 rations are to be deducted for him on the next return. Private Shaw returns to duty on the 9th, 2 rations for the 9th and 10th are added for him. Take the remarks as indicated and study out the system in connection with the entries made in the plus and minus column and you will readily see how it works out. When the next ration return is to be made out all you have to do is add up the two columns, enter the total on the return in the space provided for additions and deductions and the difference between these gives the net corrections. M o r n i n ~K-tf> r t 1 1 I STATION. PEESENT. J 1 I j hrrtem .nd blucksmltiu. wg- onen, Btddlerm.andartiflccriwill be reported under the heading "Mechanfca." Sergewto, first clftM, vUl br reported under the headinr "Serge.aU;" prlratea, nt atd " PriTftte." Fo IrtnrT. 5 J 1 j ] -r, LIC. PM"? MfLZl. 1 -5! ! 3 I i 3 I Flnt SergeuU. 1 h si i Z , K 15 I i l I j 1 I I SIGSATCRE Of COM- MANDI0 OFTICEB. 6 Platt.Bks. C. 0. 7.. M. 1 i i - 3 - - Ito.L.Hillard 1 ? Q is 2 no - i 5_ - 4 TiO Ti3 Platt.Bks. ,. 1 i i lOfi 9 Tm.t.Rillard r M j J 7 ii 2 g ?, 2 9 S IPO TS3 Platt.Bke. C. 0. J^ i i 7 JIR 150 Tm.L.Hillard F. M I g B 2 2 109 2 2_ 1_ 5 151 Platt.Bka. C . IV. E M 1 i. i 2_ B.- i_lfi. L 2 3 - - - , Wc.L.Hillard 1- 1. 309 2 1. 1 6 150 isa 10 Platt .Bks . 0. o. 1 i i 6 _i 1150 153 - - Wm.L.Hillard fi ifi 1 ?. 111 1 2 Dro* BJOOlb. REMAKKS. RATIONS. FO M.. TO. AM..U. Plu. Miaua. fl.. MHu. 6 Ford. 80 40 Ho change 7 8 FrTt.Shaw from duty to Biek In Hospital. Sergt.Hall from duty to S.D. 4 DiT.Hqra. Corpl.filMB duty to S.r.Co.Clerk. Prvt.Jne duty to A.f. 4 O.L. 4 Prvt^Janet A.T.O.L. to Conf. Oorpl.Thite Sk.ln Ore. to duty.Corpl. a 1 Jonti duty to furlough. Prvt.Ranaon S.D. to duty. a 1 9 10 Prvt.lha* Sk.ln Hoep.to duty. Sergt. Clark duty to D.S. recruiting. 2 Prvt.Holden duty Lane* Corporal. Cook Hughea duty to Sk.ln Qra- 2 Prvt,,J"w Coflf.to duty- Prvt Crap furlough to duty. Coryl. Shane 1 8.D. to A.W.O.L. 1 CHAPTER V. THE DUTY ROSTER Reference A. R. 355 to 364. Form (A. G. O. 342). INSTRUCTIONS. (For Keeping the Duty Roster.) General. 1. The duty roster for troops, batteries, companies, and detach- ments shows the names of all enlisted men of the organization, and consists of two parts: The roster for guard duty; The roster for other duties. The man longest off duty (as indicated by roster numerals in the former case, and by the "date when last performed" in the latter) is the first for detail for such duty. Guard Roster. 2. Each man is each day credited with the number of days that he has remained present and available for duty since the beginning of his last tour. 3. When nonavailable on account of absence without leave, in arrest, in confinement, or on pass, men will be credited the same as they would have been had they remained present and available for duty, the numerals being inserted in the same square just above the letters indicating their proper status. Men returning to duty from sick, from furlough, detached service, extra duty, or special duty all start in where they left off. Departures from this instruction may be authorized by the Commanding Officer when a strict application would allow an improper advantage or work hardship. 4. The abbreviations should be strictly adhered to, 5. If available, but not required for guard duty, in the proper place opposite the soldier's name will be placed the numeral showing the number of days since he performed guard duty. The performance of a tour of main guard duty is indicated thus: f| Any special guard duty, such as stable guard, may be similarly indicated, with the addition of the initial letter in the open half space, thus s f| 6. The detail for supernumerary should, as a rule, fall on the man next for detail. This, however, may be varied so as to "even up" the detail. Roster for Other Duties. 7. At the beginning of the month insert in the proper column, opposite each man's name, the date when he last performed the duty specified, using the abbreviated name of the month and the numeral. 8. When a detail for any one of these duties has been determined upon (in accordance with the general instructions) draw a line through this date and insert in the same space the numeral indicating the day of the month. If detailed again for this duty during the month, draw a line through this last date and again insert in the same space the new numeral, and so on. (See model roster.) SO Company Administration 31 9. The necessary entries relative to any regular duties not speci- fied on the roster will be shown in one of the blank columns pro- vided for that purpose, the nature of the duty being shown in the heading of the column. 10. In case of a detail for detached service, a hyphen should fol- low the numeral, which merely indicates the day of departure. But, since detached service is the only variable duty as regards length of time, it is the day of return that determines "when last performed;" hence, upon the man's return from detached service, draw a line through date of departure and insert the date of return after the hyphen. 11. At the end of the month the dates when last performed are transferred to the proper spaces on the roster for the ensuing month. Abbreviations for Guard Roster. A. Absent without leave. F. On furlough. Ar. Arrest in quarters. P. On pass. C. In confinement. Ret. Recruit. D. S. On detached service. S. D. On special duty. E. D. On extra duty. Sk. Sick. (MODEL) DUTY EOSTEE OF COMPANT A, 42o INFANTRY, ! ATC.. 0, DUT, 1 VBKM LAST PiKroEKKl Charg. of Qutrtcrt ad lloom Orderly. FI!g. Kitchen Police. l8.rgt.. Rlpl7. Q.M.S.rgt. Jonet Bjrjt. Tbek. Spt. H.M.H. Stft.1i.SO. Bolllni. 8ft. SS.M.N. Sept. 20. Oorpl. Hunt. 8pl.N,S<,SL " &*. 8pt. sa,X,14,S,. 8q>t.\13. Cook. Bllej. ArtUc.r. Toot.. Man. P.,0.. Prt. A i "31 M 2 S s _^ _d s I fH < fr-.' -1 H . H j '1 P.J 1 .s S rH; ^' H 5 3 1- BIO o a 1 ill S o * -co w CO 01 r o 5. g > > t JH? ^ "^ Z ca Q: . M VK >0 3 t: '^s 1 J o o L.1U o2 -1 M 4 i"lt 1 1 af "i w O~o ^ ^ _j u. H ' S i " g -3 S s 3 - "S "^ Jji g'/2 _0 J ^ >H **. o ?; H p& n c . +> > * CD c , ^ 3 E ^J s i 32 . M tJ ^S JSS 3 ol j5 r-t vi j? S3 ? o a *!5 ^ s " TRAVEL. C ca o "c5 . c _o 11 a g - C *wf 5j "3 s *~ fea- . H i 5 o a-oS^ s'- & i '3*1 ":' = ft^ ^ E *--- e 43 < ea .i: eS ?2 3 in C) M-3 .-o-g S'^f H 2i j d ag. ml 1 ? 6 as -3 3 | -g o g "3 -a S g-^ g<3 g 1 ^ ~ o t= "o |* 8-0 t- =j ^_^ cr S" t^^a '5''"Z * S| -tit ll i (O i to - , c~ FIELD &1 ^ S CQ i ^ 1 Hii I s I 2 S ^ 9 ',!:- i ! >. -' M J^ H " ' : e-H; ^j- " '^ T3 o i = S3 <2 J i .2 j ~ Q trwui ujzir mo- 5Po D i 3 -J O U .. !JJ|ij l| sl C^ - ' O "73 =>.. 00 00 00 Disposition .Co,. Co. CHAPTER VIII. CLOTHING Reference A. R. 1157 to 1168^. Procedure 1. Private Morton notifies the Company Clerk that he desires to draw certain clothing, submitting at the same time a list (Individual Clothing Slip) showing the articles of clothing and the sizes desired. 2. The Company Clerk makes out (in duplicate) an Individual Clothing Slip (See Q. M. C. Form No. 165) and turns this over to Private Morton. 3. Private Morton takes this Individual Clothing Slip to the Quar- termaster, who issues the clothing to him. 4. The Quartermaster enters under the heading "Quantities Is- sued" the number of each article issued, fills in the "Unit Price" column; the "Totals" and draws a line through all blank spaces in the "Quantities Issued" column. All of this on both copies of the slip. 5. Private Morton is then required to sign both the original and the duplicate of the slips at the bottom. 6. The "Original" slip is retained by the Quartermaster. The "Duplicate" is returned to the Company Commander, who (a) enters the items of clothing drawn on the Abstract of Clothing Drawn (Q. M. Form No. 180). (b) Enters the total amount of the issue on the Statement of Clothing Charged to Enlisted Men (Q. M. C, Form No. 165b) opposite the proper slip number, (c) Enters the amount and initials it on page 6 of Private Morton's "Service Record" (See Form No. 29, A. G. O.). 7. At the end of the month the following action is taken: (a) The Company Commander compares his Abstract of Clothing Drawn with the Quartermaster's Abstract of Clothing Issued. (b) After satisfactory settlement of all differences the Com- pany commander makes an additional copy of the Ab- stract of Clothing Issued which he delivers to the Quar- termaster not later than the 5th of the month following. (c) As a record of the clothing issues for the month the Company Commander will file the following papers to- gether: NOTE. The method of clothing issue and accounting set forth on pages 42 to 51 has been discarded for the period of the war. The new method is stated on pages 52 to 55. Company Administration 43 1. The retained copy of the "Abstract of Clothing Drawn." (Q. M. C. Form No. 180.) 2. The Statement of Clothing Charged to Enlisted Men. (Q. M. C. Form No. 165b.) 3. The duplicate Individual Clothing Slip. (Q. M. C. Form No. 165.) This enables an inspection of the Company Clothing Issues for each month to be made in a minimum time. Issue of Clothing in Bulk. When a considerable number of men of the Company require clothing it is issued "in bulk" to the Company Commander, who in turn makes the issues to the men. The procedure is as follows: 1. The soldier makes out an "Individual Clothing Slip" (Q. M. C. Form No. 165) showing the quantities and sizes of articles required. 2. The Company Clerk consolidates these slips. 3. A Requisition for Clothing (In Bulk) (Q. M. C. Form No. 213) is made out in triplicate, showing the total number of each article re- quired for issue. 4. All three copies are signed by the Company Commander, and sent to the Quartermaster. The articles are assembled and made ready for delivery. The Quartermaster enters in the column "Issued" the total number of each article available, the unit price and the totals, and notifies the Company Commander that the clothing is ready for delivery. 5. The Company Commander or his representative receives the clothing, verifies the amount and signs the receipt (3) on the back of the requisition. The Quartermaster or his representative then signs the certificate (4). 6. The clothing is removed from the storehouse. One copy of the requisition is given to the Company Commander. 7. The following procedure is taken: (a) The clothing is issued to the men on the individual slip submitted by them. (b) The issuing officer enters on the slip the quantity issued. (c) The soldier signs the slip at the bottom. It is num- bered, dated and initialed by the issuing officer. (d) The Statement of Clothing Charged to Enlisted Men (Q. M. C. Form 165b) is made out, each individual slip opposite its proper number. (e) The amount of the issue is charged against the soldier on page 6, of his Service Record.* (f) The Individual Slips, the Requisition and the statement of Clothing Charged are filed together as a part of the Com- pany Records. 8. Clothing that is not issued for any reason is returned to the Quartermaster within 24 hours from the time it is removed from the store house. These are entered in the column "Ret'd to Q. M." The Company Commander or his representative signs certificate (5) and the Quartermaster's representative signs certificate (6). 44 Company Administration 9. The figures in the column "Net Issued" is arrived at by taking the difference between the "Issued" and the "Ret'd to Q. M." columns. The Company Commander certifies that he has charged against the enlisted men the articles enumerated in "Net Issued" column on the copy on file in the Company. 10. The two copies in the hands of the Quartermaster form his voucher for dropping the clothing from his returns. Clothing Settlements. Reference A. R. 1160 to 1162. The clothing accounts of enlisted men are settled on June 30 and December 31 of each year and when the soldier is separated from the service for any reason. The clothing allowance is divided into: 1. An Initial Allowance which is intended to cover the cost of clothing from date of enlistment to the date when the soldier is taken up for full duty. This initial allowance is not regarded as earned until the soldier has completed six months' service. 2. An Annual Allowance which is divided into a semi-annual allow- ance, a Monthly Allowance and a Daily Allowance, which is intended to cover the cost of clothing. This clothing allowance is published in orders from the War De- partment. The one now in force published in 1916 gives the allow- ance as follows: Initial Allowance $43.05 Monthly share of Initial Allowance 7.18 Daily share of Initial Allowance .24 Semi-annual Allowance 12.40 Monthly Allowance 2.07 Daily Allowance .07 When a soldier's clothing account is opened he is credited with the Initial Allowance. Should he not complete six months before his separation from the service any allowance with which he may have been credited will be disregarded, and the basis of settlement will be the monthly and daily share of the Initial Allowance to which is added the monthly and daily share of the Annual Allowance. Example: Private John Doe enters the service on September 1st, 1917. He is discharged on account of disability in line of duty on April 24, 1918. During the period September 1 to December 31, he has drawn $41.20 worth of clothing. Settlement, Dec. 31, 1917. Initial Allowance $43.05 Monthly Allowance, 4 Mos 8.28 Total $51.33 Value of clothing drawn 41.20 $10.13 On the Service Record page 7 under the heading "Balance Due Soldier" is entered the amount $10.13. Company Administration 45 Settlement to Date of Discharge. Balance due soldier at settlement Dec. 31, 1917 $10.13 Monthly Allowance, 3 Mos., at $2.07 6.21 Daily Allowance, 24 days, at .07 1.68 Total $18.02 Value of clothing drawn since last settlement 4.02 Balance due soldier $14.00 This amount $14.00 is paid to the soldier on his final statements. Example 2: Private John Doe enters the service on September 1, 1917. He is discharged on account of dependent relatives on January 18, 1918. On December 31, 1917, Private Doe would have had the settlement made as indicated in Example 1. He has not completed 6 months' service necessary to entitle him to his full initial allowance. This settlement would therefore be disregarded A. R. 1162. Settlement Monthly share of Initial Allowance, 4 mos. at $7.18.. $28.72 Daily share of Initial Allowance, 18 days at .24 4.32 Monthly Allowance, 4 mos. at $2.0"7 8.28 Daily Allowance, 18 days at .07 1.26 Total allowance $42.58 Value of clothing drawn since enlistment 41.20 Balance due soldier $1.38 Which is paid the soldier on his final statements. Example 3 Private John Doe enters the service on September 1, 1917. Settle- ment of account December 31, J.917. Clothing drawn since enlistment, $55.60. Settlement Initial Allowance ; $43.05 Monthly Allowance, 4 mos 8.28 Total allowance $51.33 Value of clothing drawn $55.60 Balance due United States $4.27 Which amount would be charged against Private Doe and col- lected on the December pay rolls. Example 4 Private John Doe enters the service on September 1, 1917. He is discharged on February 20, 1918, on account of disability. Clothing settlement December 31, 1917. Balance due U. S., $4.27, collected on December pay rolls. Settlement Monthly share Initial Allowance, 5 mos. at $7.18 $35.90 Daily share of Initial Allowance, 20 days at .24 4.80 46 Company Administration Monthly Allowance, 5 mos. at $2.07 10.35 Daily Allowance, 20 days at .07 1.40 Collected on December Pay Rolls 4.27 Total allowance $56.72 Value of clothing drawn since enlistment $55.60 Balance due soldier $1.12 Which is paid on Final Statements. * STATEMENT OF CLOTHING CHARGED TO ENLISTED MEN. Drawn on Indiiid,,,.! Slips .Vos. ...1 ...... to _..6. ____ , incl., from .Jtoijr..X,191.7 ..... , 191 , to Drawn on Requisition for Clothing (in bulk) dated ..... ...... ,191 !. 31,191i?...., 191 , ind. 1 3 3 4 e 7 8 9 10 11 12 13 14 15 1C 17 18 19 20 21 22 23 lfcrten,Charle8 J. Thorud,Hnry u.. R rs. *>?. U : JohnatonjJaaee P. 12 64 51 BieiOjJohn T. 13 14 52 * lilspn^Wiman W, Hender ton, Alexander 14 7 40, f,?, 53 54 I 55 IKSTEUCT: en ON BAC c or FORM M 1. The organization commander wil make a statement 57 issued to enlisted m ement wi 1 be li i's iaBU?, (See Instruc 3-) N J&^~!hj3i vidual Clothing jnding number c plicate Blip has For individual i Hip-win be entered 60 dLtely after the een returned from vuee, the statement a will be completed at the end of ea r for an extended month or perkx the vicinity of the r,? 4. At the end of and alao whenever 03 Clothing (in bulk) (Form No. 213), the organization com- 04 65 charged to enlisted men and complete the statement. 5. When clothing is issued gratuitously, the money value thereof will be separated from the money value to be C6 being entered in red ink or indicated by the letter "G." e? 6. The total mon ey value of .the ding the gratui noney value of n commander B to which it pert clothing charged to oua iaeuee) must be 68 equal to the total the qiuLTtermaflter. lothing drawn from 0!> 7. The organizatu with the requioitJon 1 file this statement aina. 70 71 us Total carried forward Total carried forward Total 69 60 / certify that this statement is correct, and that the money values have been charged on tlic descriptive lists of the respective enlisted men. Prices were taken from G. O. Jfo .1.7..... , W. D., 191 6 Date ..July 31,1917... ....... , 191 Capt6ln.40th.Inftr.c < ,m nu , n ji n ,.09.".A! 1 Company Administration 47 W.I DmanUIT. . M. C. Form No. IBS. ORIGINAL. AulhorU~l March 6, 1915. INDIVIDUAL CLOTfflNG SLIP. 1 ho qu.irtemuator is requested to issue the articles enumerated below to Quantities. Articles. Sizes. ruit liric'O:. To 2 ah. Req'd. L in-.l. Keq'd. 1^,1 1C*1. "i... ..2.... I .1.. .2.. Bands, cap, dress each,. Belts, waist .each-- T ,07 Caps, dress (without bands) each.. ....... Chevrons, dress pain.. -._... Chevrons aln ....... E Coats, dress ..each.. Coats, servIce-.ftOJtliWlo.D., each.. W. .31 .... 62" -1, 1 05 4 4 .32 1 .23. Drawen, jean pain.. ::i: 1. Hats, service each.. Laces , pain.. : ; :: :?: Ornaments, cap, gilt each.. ... Ornaments, collar, br.,"U.B.' r each,- Ornaments, collar, gilt each.. Ornaments, collar, gilt, " U. S."__each_. Overshoes, arctic. pairs.. JL " 3 ...... 3.37 ...... :H 1 Zf- 1 Shoes rlsLt pain T^K 2 81 Stockings, cotton pates.. Stockings, woolen, wt pain.. Suspenden pain.. - Undershirts, woolen. __ each.. Total (u 78 Received the artklee enumerated in column "Quantities Issued." ... ..CHARLES..J.,.MCBTQ1! P.rv.t..go.Bp.ftay ?Ar...4Q BllpNo. ...1 .......... I ..-.(.I by; p....July..lO.._,m7| ...Hale 48 Company Administration ABSTRACT OF CU . from Captain fn.R.Oole.Q.H.C. , Quartermaster, on Individual Clothing Slip* TOTAL OOKOM TALLTSPaCK Prt* MOrlXT VALUE I baker, and butchera. A TOM COoklL 1 Bands dn 4 SI. 1.1. .10 40 , _........ .l,3...3..2.,2. . L.07 1 2 M..J Breeche, woolen olive drab ' Button, coat bronze Urge Buttons coat bronze email Button, ahirt olive drmb ...... ei>Midro()bL Ca .11 without band. C nrrin "iT'-l-Hr ...... Chevrons, cotton, olive drab, pair, ... Chevrons dreee ' Chevro Chevron, white pair*. .... Chevron, woolen olive drab ' .... 1 D Coa denim Coated*. Coat, cotton olive drab [7)2.1.2.1.2, 1,111 .1 1 lft_ _y 10 <3oato woolen oUvedrab ... ..k. ,os t "- @ .82 1 26 Dtawere *eu mimmer 1 GmnattoU i _. ... Glovee, woolen, olive db, pairs '- : ..... 4 16..- 1.04 LacMbreecha, 1 Lace, leggin 1 - Lace.&o. . Ixsgin, canva, 1 ... ... Onument. ca 'It each "" Ornament, colto bronze each ... Ornament,, collar, bronze, letters "U. S.," each_. - ~- - Ornament,, collar, gilt, letter, "U. S.," each Total carried forward ........ 3 i SB- Company Administration 49 OTHING Dram 1. ... to. 6 ...... ,incl., during the period tr(.m,!.Juljr. ,191 , to _.July .31,1917 ..,191 , incl. ! QUISLES ARTICLES TAUT 6PACI S* MOrJEV VALDE | 3 1 88 Brought (o, Shirts, flannel, olive drb M^ 1*8 1.37 2 1 33 1 .... 1 1 1 (j) 3fli J.8J 05 IsU .13 2 34 -~~ Trouaere, cotton, olive dnb, pf*" .._,..,., TiOMe drew 16-oz TrouierB, white, p*in.._... ........ Trousen, woolen, olive drab, p*irB....._....... * Figures la elr?l Indicate !> d on Individual Clothing Slip Ho.l to Privi te Ibrtm. 1. The quartermaster will abstract all original, and the organization commander all duplicate, Individual * Clothing Slips on this form. The quantities of the articles win be entered daily on the proper line of the abstract, thus Chevrons, dress, pairs: 1. 2. 2. 1. 1. 1, etc., V" - 1 - and the total quantities and money valu ever an organization leaves the vicinity 2. At the close of the period cov quartermaster's copy. After a satisfa< marks) will be prepared by the organiz es determined and abstract completed at the end of a month or when- of the issuing quartermaster for an extended period. emi the organization commander will compare his copy with the tory settlement of all differences an additional copy (except tally ation commander and delivered to the quartermaster not later than 3 quartermaster will note fact of signature on his retained copy. anization commander with duplicate Individual Clothing Slips (Form arged to Enlisted Men (Form No. 165b). ; the abstract to Property Account, will forward the copy signed by lartermaster General of the Army and file the other copy with bis "" jnn ISOa) is used, total value therefrom will be catered on this form xtermaster." *-*m i, i a...,l ...... 3. One copy will be filed by the org No. 165) and Statement of Clothing Ch 4. The quartermaster, after posting " the organization commander to the Qi _ retained vouchers. 5. When extra sheet for Alaska (F and included in "Total drawn from qua "'. --- To, nt - Droi (without bds I T". : Chevrons .pairs: .( 1 1 Dren I rnnnfn . i I : ! Woolen O D * '} Coata: ' 3 S3 4 <: !> X.\T .v l . x\x i 1 - ^TJl I IS Mi xiS ''. XX T , : " J . KIZ , X,, 2.Q.._ .20... .... .... T 1 ' ^ 4 1 ? i 1 1 1.31 r r, 20. White- , rT XIX TXT rir m XXX TTT TTT TTT TT TXX TIT 1 Cottars " H.'i i;, BS IB ll 17 IJB H I- 1 .' 1 1 DC 1 6cT 20 20 20 H ..Infantry....- .OS i 5Q... .50... i( ) no ir 10 in 10 10 H 1J ** .33 .? .60.. CantoaflMUW]wto M 20 in Jn mer " 1 | 1 n" 1 1 Co^wST X.VX ,-C.VT W a m " "'- ' 1 1 1 1 u_i XXX TXT XIK 1 ... 1 Hats: i f. 8i BJ '>* -.'I IR '"' . I 10 10 10 Service 2 2 2 4 Trr 00 1.04 i olo 1 Ucei.jMin: 1 1 1 . 100 100 3 00 Pho;^. . .01 i 00 70~ 12 12 2 1C : 4 1 1 .47 u Kcrtlta. 1 L... 1 Onuuaenu (each): 1 Collv lo 1 I T ' 8 1 IU n H 1J I 1 10 10 10 SbM, feu* D 5 ' a i 2 'i 5 1 2.87 83 70 " isn TO! IS BR 19 10h i; in IS 18X1 | " SHI < j~% ; i 9 n 10 feh'j 11 j'TPT I CurMIW^rf 9l.9j.OQ. Company Administration 51 30. 20. Brought forward . Show, ruwt, pairs: ' Li-l A IMC _ 2.81 9 9.._QQ 5 *..... 20 SO Voclrn, heavy 48 .13 80 -I I. T*pe, Meallflcatlon, ydy. _29I 8.0 .40 I 6 7 4ft ToUlrlu of clothing r(Mlr 12, 12^. Record of Sizes. Take an individual clothing slip, one for each man, and enter thereon the size of each article of clothing that he requires. These, when bound together, will form a loose leaf record that may be referred to as occasion requires. PRICE LIST OF COMPANY STATIONERY 300 500 1000 Copies Copies Copies Official Envelope 2.25 3.25 5.50 C-102 Letterheads 2.00 2.75 4.00 D-104 Details-tomorrow 2.00 2.75 4.00 O-106 Record of Discipline.... 2.00 2.75 4.00 O-108 Record of Clothing 2.00 2.75 4.00 B. F.-107 Bill of Fare 2.00 2.75 4.00 Q. M.-100 Quartermaster 2.00 2.75 4.00 M. P.-105 Muster and Pay Roll 3.00 4.25 6.00 B. C.-109 Bunk Card 2.50 3.50 5.25 Monthly Date Pay 2.00 2.75 4.00 101 Pass 2.00 2.75 4.00 P. R. 101 Record Rifle 2.00 2.75 4.00 Information Slip 2.00 2.75 4.00 P. D. Ill-Pay Roll Collection.. .20 each Company Order No. 1 .02 ' P ubli ihe d by GEORGE U. HARVEY PUBLISHING CO.. Inc. 109 LAFAYETTE STREET NEW YORK CHAPTER IX. PUBLIC PROPERTY. Reference A. R. 657 to 703. Every article of public property has to be accounted for by some officer. If it is lost, destroyed or otherwise disposed of and the accountable or responsible officer is unable to account for it, he will have to pay for it from private funds. Distinction between accountability and responsibility. An officer who has charge of public property and who is required to make a return for it is said to be "Accountable" for the property. An officer who has charge of public property and who is not re- quired to make a return for it is said to be "Responsible" for the property. Thus a Regimental Supply Officer has certain property for which he is required to render a return at stated periods. He is accountable for the property. He issues this property to a Company Commander on Memorandum Receipt (Q. M. C. Form No. 227). The Company Commander is responsible for the property. All property pertaining to the equipment of a Company is now issued by the Regimental Supply Officer on Memorandum Receipt. When the initial issue is made, or at the beginning of a quarter when settlement is made, a memorandum receipt is prepared by the Supply Officer showing all the articles of property when in the hands of the Company Commander. When additional property is required it is issued on a Memorandum Receipt Debit Slip (Q. M. C. Form No. 242), which is attached to and becomes a part of the original memorandum receipt. When property is turned back to the Supply Officer for any reason the Company Commander is given a Memorandum Receipt Credit Slip (Q. M. C. Form No. 243), which is likewise attached to the original memorandum receipt and becomes a part of it. Ordnance property is also issued on Memorandum Receipt (A. G. O. Form 448). The Credit and Debit Slips are made interchangable by erasing the words credit or debit as the case may be. The slips are abstracted on an abstract record of memorandum receipt em- ployed as a loose leaf, using one slip for each article of property. Issue of Public Property to Enlisted Men When public property is issued to an enlisted man for his personal use in the military ser- vice, he receipts for same on an "Individual Personal Equipment" blank (Q. M. C. Form No. 501). These receipts are kept in a loose leaf binder, one for each man who has public property in his possession. When he turns in property he receives credit for same on the blank and when he draws additional articles these are charged against him ia the spaces under the heading "changes" on the blank form. 62 Company Administration 63 FOR SUPPLIES IN USE VOUCHER NO. ..10.. MEMORANDUM RECEIPT QUANTITY ARTICLES CONDITION 150 EQUIPAGE Cots^.JI. , _. Serviceable 300 Blankets, O.D.light 1 De8lc,field : 20 TentSjpjramidal ..large n 20 Stove a, tent Worn MISCELLANEOUS 8 Boilers, field range asstd. New 15 Buckets, G- ..I .water n I Range Afield JJo.l n Fort Pl a tt.Barrack8,B,Y July 10 191 7 Captain WoRCole Q^MCon> 191 . from Quarte/roaitei at Pl*ttBarra.CkS < N.T the aboTC'named articles in condition the above-named article* in condition at stated for-uic of Coup any A" 40th. .Infantry. II Mated, which were issued to : on Memorandum Receipt No 1'irr"! raiirr' 10 dated _.. 191 Wm.l.HILLARD Captain 40th. Inf an try "t Ma - 64 Company Administration VOU. No -- 1.0-1 _ MEMORANDUM RECEIPT DEBIT SLIP VOU. No. ...lCr.2__ MEMORANDUM RECEIPT CREDIT SLIP lued tKii date for u*e of ___ . _______________________ , ___ t .*.. t ____ SMtti8jJLI!Lifi!toslatStta._i Received from ..... Cpnp.anz..!!A!'...40th.Iniantry......-._.. - The foUowing Iked QUARTERMASTER Store.. QUANTITY. ARTICLES. CONDITIONS. 1500 Plnjtent large He* __..*.&_. -P9.l9.ej.teMjEyrani.4al. large ...Hew _ T.M.SOULLT _ S'ergt.Q.M.Cbrpe sioix5H" Received the article* luted above. Horace K. Hunter QUANTITY. ARTICLES. CONDITIONS. 20 Stow^jtent Unserviceable T.M.SCULLY Q- M. C. Font 24! Company Administration 65 Form No. 448 b, A. O. O. (Authorized Sept. 28. 191S.) Ed. Jan. 24-17 50,000, ABSTRACT RECORD OF MEMORANDUM RECEIPTS. ORDNANCE (SNStNEEFW-jeiaN**.) PROPERTY. DATE M. R. No 7/1/17. 1 2&- 7/27/15 2 _ 5 .18. Article ...Cleaning..rp.r} g Class XU. Section ,...1. Form No. 448, A. O. O. Form No. 448, A. O. O. Authortaed Sept 28, IBIS. Authorized Sept 25, 1915. MEMORANDUM RECEIPT. MEMORANDUM RECEIPT. EBKBUftlei ID CREDITle, , D DEBI7I SLIP - OEBX f SLIP - Fort SlitsB.kf.j.N,T...... Date ...fely...i , Kit ^ort?.i*ttk8..^H^T k Date .J.V&J..3.7...., 191 t Authority Authority ORDNANCE (EM4MEERM0, 11S. QUARTERMASTER PROPERTY. Of8.nlz.tion ....... ^.WZ... INDIVIDUAL PERSONAL EQUIPMENT, No. JJ. ---- (Nt and rink.) I acknowledge receiving the individual arms and equipment for field eervice prescribed in Unit Accountability Equipment Manual for my organization and rank. Changes therein and issues of other property re acknowledged by my initials below. CHARLES J.MOHTON TJNIT EQUIPMENT. tened. Tuned to. Ordnance Dolt, Model 1910 7/7/17 Engineer Unit Signal TJnK Medical TJnlt Blfle No. .437.85 ADDITIONAL ARTICLES AND CHANGES. ARTICLES. 1 CUJTOKO. IMIUM CJH Bags, barrack 1 Bar., mosquito ] Bedstead.. Iron JL_ 3 Blanket., O. D. Bogle*, with E. M. P. Cases, pillow ? Cirri and tassel, trumpet Covrs, mattress a Head oets, mowialto . Locker*, trunk -^ i Uattren i Overcoat, blanket-lined Orercott, O. D. _i_ JL 5 Pillow Pins, tent, .belter Pole*, tint, shelter 1 Ponebo. 1 BeceJrer, cart, bedstead _L 1 Rope* .belter tint Sack., bed Back., pillow Sheets; bed 4 Bllektr Bllngs, bQKl. Bweater. rajs. Identification 1 Tent, stelter. half 1 numiKit, with B. M. P. Company Administration 67 Statement of Charges When articles of public property are issued to enlisted men as a part of their personal equipment or for their use and the articles are lost, broken or destroyed through careless- ness, the man responsible for same is required to pay for them. In such cases the cost price of the articles in question are charged against the man on the Pay Rolls of the organization and the Quar- termaster making payment deducts the amount from his pay. This procedure is, however, subject to the limitation prescribed in A. R. 686, which prescribes that the soldier is entitled to have a "Survey" on the property in question if he feels that for any reason the charge is unjust. In order that the officer accountable for the property may have a voucher for dropping same from his returns, the Company Com- mander each month makes out a "Statement of Charges" (Q. M. C. Form No. 208), on which is consolidated all the charges against enlisted men deducted on the pay roll in question. This Statement of Charges is signed in duplicate by the Company Commander and sub- mitted to the Quartermaster at the time payment is made. The Quartermaster either replaces the property enumerated on the state- ment or issues a credit slip for same in favor of the Company Com- mander and the transaction is complete. PRICE LIST OF COMPANY STATIONERY 300 500 1000 Copies Copies Copies Official Envelope 2.25 3.25 5.50 C-102 Letterheads 2.00 2.75 4.00 D-104 Details-tomorrow 2.00 2.75 4.00 O-106 Record of Discipline.... 2.00 2.75 4.00 O-108 Record of Clothing 2.00 2.75 4.00 B. F.-107 Bill of Fare 2.00 2.75 4.00 Q. M.-100 Quartermaster 2.00 2.75 4.00 M. P.-105 Muster and Pay Roll 3.00 4.25 6.00 B. C.-109 Bunk Card 2.50 3.50 5.25 Monthly Date Pay 2.00 2.75 4.00 101 Pass 2.00 2.75 4.00 P. R. 101 Record Rifle 2.00 2.75 4.00 Information Slip 2.00 2.75 4.00 P. D. Ill-Pay Roll Collection.. .20 each Company Order No. 1 02 " Published by GEORGE U. HARVEY PUBLISHING CO., Inc. \09 LAFAYETTE STREET NEW YORK 68 Company Administration fi, o I* GO ^> r* 1 .i ; Lost through Oarl88AS8 Broken throuj eartloaraoia Loat through da0rtlon re] 5 3 a .c "Si 1 4 . 5 2r * & s -* ft. rH 2 ?! i 1 t- S V b- H ,*; t- cH *j 1 -* k v t 3- x i 5 3 A '" 8 3 ** ^ g ^ s V g _!. * m t- a 5^ o fe ^ 5 rH 1 * ^ "a "* B H -* * o rt <4 i*i ; i J " K 5 A 2 V " i s 2 1 * | ' * " rH o IS 'e/i * S c .ti K ^ ft ^ ^ f 1 * f JS i ^ s - a .c ^ i > t$ || U K S f ^ i o : ^i ! - B fl H a i cc 5 "S 1 9 o ,a >-^ % 's 1 ! 1 .3 ^ **i s* ^ ^ s - jj m. h 'I - " , o ; o v * )S SS $ *4 P. I O 8 o r^ c, ^ "^ ' t 1 > >* - M ^ a . ^ S ' e : -8 i S' -^.o'f^oftk rH $ s a | f- a a i 1 i oil * 'Bj8$n,j * g g * d 1 s ; 66' iqt ? JaA a rH {1 % 5 ^ e E > i * S co r*H. Bl OdUS to f K * 1 'V 'S & |M '- VI a N 4>- i - & *' 1 5 D o 2 ' ! "S V i c 8 1 f 1 j 1 o > f a jS i I S c I CERTIFY that the S .H pa 5 1 Company Administration 69 Survey of Property. Reference A. R. 710 to 726. When public property is lost in the Military Service or becomes unserviceable from causes other than by fair wear and tear, or is unsuitable for the service, it will be surveyed by a disinterested of- ficer detailed for the purpose. In such cases the officer responsible for the property makes out a Report of Survey (A. G. O. Form No. 196) in triplicate, which he for- wards to the Commanding Officer. The Commanding Officer details an officer to survey the property in question. The Survey Officer arrives at a finding in the case and makes recommendation based upon same. If the finding and recommendation are approved by the Command- ing Officer he affixes his signature and the transaction is complete. Before making out a survey on property the Company Commander and Company Clerk should read over and digest the regulations on the subject and the instructions on the back of the form. Instructions for Making Out a Report of Survey. 1. Use, Number of Copies, and Disposition This form will be used in making reports of survey on all classes of public property acted upon by a surveying officer. Each report will be made in triplicate and disposed of as prescribed in Army Regulations. In the column headed "Date and Circumstances" will be entered a statement of the circumstances attending the loss, damage, or de- struction of the articles surveyed, and, in the case of ordnance stores, the date of their receipt. 2. Classes of Property Property of different staff departments, or property carried on separate returns, will not be entered on the same report, but separate reports will be made for each class of property. 3. Documentary Evidence Where documentary evidence is sub- mitted it will be marked "Exhibit A," "Exhibit B," etc., and will be so noted and referred to by the surveying officer in his report. All documentary evidence will be inserted and fastened between the leaves of the report. 4. When any stores are included that have been lost, destroyed, or damaged by means other than fair wear and tear in the service, the facts will be sworn to as indicated on page 2. If the oath is subscribed to by the responsible officer the certificate need not be subscribed to. If the oath is subscribed to by any other individual than the responsible officer, he will subscribe to the certificate. 5. In case property that is unserviceable through fair wear and tear in the service only is covered by the survey the certificate only will be completed by the signature of the responsible officer, but the surveying officer will exercise great care in examining such property and state in his findings whether he found that its unserv- iceable condition is due to fair wear and tear in the service. In case its unserviceable condition is not found to be due to such cause he will fix responsibility for such damage upon the proper party. 7u- Company Administration ^ 6. Army Regulations The survey of property is covered in para- graphs 710-726, Army Regulations (1913), which define the duties of surveying officers, fix the power of the convening authority, and give instructions relative to the preparation and disposition of survey reports. For survey of band instruments, see also A. R. 1179, of china and glassware of outgoing organizations, see also A. R. 1023; of silken colors, standards, and guidons, see also A. R. 239. 7. For classes of unserviceable property that may be destroyed or turned in to depot on approved recommendation of a surveying officer, see A. R. 678, 717, 907, 1520, 1534, and 1537, as amended. 8. Brass Trimmings Before leather or other stores belonging to the Ordnance Department are destroyed or broken up, all rings, buckles, and other trimmings of brass will be cut off by enlisted labor and turned over to the Post Ordnance Officer, and the certificate of the officer witnessing the destruction will contain a statement to the effect that these articles have been removed and turned over to the Post Ordnance Officer. (For the disposition of this material by Post Ordnance Officers, see paragraph III, General Orders No. 9, War Department, 1911). 9. Loss of Small Arms When a survey is made on the loss of small arms, the report must show whether or not the arms were stored at the time of the loss in arm racks or arm lockers furnished by the Ordnance Department for their safe keeping, or were being used at the time in the performance of military duty. In all cases the report must show clearly whether or not every reasonable pre- caution was taken to prevent the loss. In this connection see para- graph 5 of the G. O. No. 20, War Department, May 26, 1916, regard- ing issue of arm racks and arm chests for the safe keeping of small arms, etc. 10. Survey Reports Subvouchers to Statements of Charges Re- ports of survey authorizing charges against enlisted men, including deserters, are subvouchers to the Statement of Charges and will accompany it. 11. Desertions Wherever public property is lost in consequence of the desertion of an enlisted man, a surveying officer will report on the missing property, but its value can not be charged against the deserter in the absence of an approved report of survey to that effect. (Paragraphs 116 and 687, A. R., 1913). Form for Affidavit to Accompany Report of Survey. AFFIDAVIT. Platt. Barracks, ] County of Clinton, } State of New York. J as.: Personally appeared before me, one Private William Wisdem, Com- pany "A," 40th Infantry, who, being sworn according to law, deposes and says: That he was a member of a detachment of Company "A," 40th Infantry, detailed for guard duty at Grand Isle. That while enroute on Lake Champlain from Platt. Barracks to Company Administration n Grand Isle by motor boat the boat upset and the men were thrown into the water. That incident to the upsetting of the boat the following articles of public property that had been issued as a part of his personal equip- ment were lost. Viz.: 1 Haversack, 1 Canteen cover, dismounted, 1 Canteen, 1 Meat can, 1 Pack carrier. WILLIAM WISDEM, Private Company "A," 40th Infty. Sworn to and subscribed before me this 1 15th day of July, 1917. J JAMES MONROE, Major, 40th Infantry, (Triplicate) Trial Officer, Summary Court. NOTC^-KoV nntalj On Urfndtou > U b*cl to, bu*k Mm |nf1&-X)Q,000. (UH oil wontmol MM.) 72 Company Administration 1 I do solemnly swear that the articles of public property named hereon were lost, in the manner stated, while in the public service. _ nwrei, J.HHCH (Nam.) (Bank and orgsnUatlcn.) Sworn to before me, and subscribed in my presence, this .$lu . day of ....jlBiy-1917. . , 191 JAMES HOHROi (Name.) (Rank and organltatiao.) .Tri1..0fficir,BuiwBry Opart (omoi) I certify that the loss, 4mfaTrtT^-ifa' rm iFJ*>r' T < f ' Cf ''*' r *<* < * Vri y' r ' t the articles of public property named hereon was occasioned by unavoidable causes, and without fault or neglect on my part; and-tbat-eaehflTtrelB 4ited-h>eeH->Hh-e>-TiOT to Ki6ii>aticn-by-de3trttctTOir,-lms bnun exumine-pejg^ty-,-bae-aeTor boon ioe-uBservioeaVl-ia-the-]naefiF etote44iereiBT otwl-n j- * ^7 opinion,- (Name.) 40th. In fan try (Rank and orpinkatjon.) RaponMU Officer. who, by order of the commanding; officer, is Appointed surveying officer on the articles of public property named hereon. A.I.HEHRT "(Simij"" kandocganliadon.) Adjutant., I have examined all available testimony in this case, and it is my belief that ..$_&. artlol*!.^ enumerated herein mre lost In the manner stated and that no person can to hld Company Administration 73 RECOMMENDATIONS ^ ..?r.??..rl>onsi'bili tjr. and. the. .acco untafcle. o f fleer, : top.taln_F._CXateB,_40th.lBatr_y_t_. jeAtyt!!l&.te&lLI&9W^ re turn*. ....................................................... . ....................................... .-. LIST OF WITNESSES: iBt A I.ieut,4Qth.JnfantrY ......... (Rank and organization.) Surveying Officer. APPROVED: ..Co.lon1..40.th..Inantry. (Rank and organization.) Commanding. FIRST INDORSEMENT Fort , , 191 . To ., who will witness the destruction of the unserviceable property, the destruction of which, as approved by me, recommended by the surveying officer. I have personally inspected the property and, in my opinion, it has no salable value. The articles of ordnance property designated for destruction are utterly worthless. (Nam..) , (Rank and organlullnn.) Commanding SECOND INDORSEMENT Fort , , 191 . To the Commanding Officer: I have this day witnassed the destruction of the property referred to in the foregoing indorsement, iinrf have complied with paragraph 9 of the instructions on the back hereof. I t (Rink and orpnlutlon ) 74 Company Administration EEQUISITION FOE STATIONERY STATIONERY. Reference: A. R. 1062-1063. There is no prescribed allowance for a Company. Usually the Commanding Officer publishes a memorandum, in which he indicates the quantities that he deems necessary and requisitions (Q. M. C. Form No. 204) are submitted at the beginning of each quarter of the Fiscal Year for the quantity so stated. This requisition is made out in the Company Orderly Room, forwarded with the morning report on the first day of the quarter. The Commanding Officer ap- proves same by affixing his signature. The requisition is then sent direct to the Quar- termaster, who has the sup- plies prepared for issue and so notifies the Company Com- mander when they are ready. The stationery is then drawn in the usual manner. The Company Commander signs the receipt for same on the face of the blank. 8QQ- 12 13 25 10 10 24 00 12 12 25 10 10 24 _O- Bands, rubber, gross. Books, blank. No. Envelopes, plain. No. Envelopes, penalty. No. Erasers, rubber. No. Fasteners, paper, boxes Ink. black, bottles. Mucilage, bottles. Pads. memo.. No. Paper, blotting, sheets. Paper, carbon, sheets. Paper, envelope, sheets. Paper, foolscap, quires. Paper, legal cap. quires. Paper, legal cap. T.W.. quir Paper, letter, quires. Paper, letter. T W.. quires. Paper, note, quires. Pencils, lead. No. Penholders. No. Pins. cone. No. Ribbons. T. W.. No. Sealing wax. oun Tape, office, pieces. & an Company Administration 75 Cleaning Materials The allowance of Police and Cleaning Ma- terials for a Company is prescribed in Army Regulations, Pars. 1181 and 1182. This is procured quarterly on Requisition (Q. M. C, Form No. 176). The present allowance is shown on the blank form. At the beginning of the quarters Q.M.c.FormNo.i7e. f REQUISITION. Qctober lf j anuary lf and For .OP."!!?*! *4"_49*?L??.?55*?!7 April 1. requisitions are sub- (o^ganiiatton.) mitted to the Regimental ..,1917 Supply Officer, who makes (Station - ) ' the issue on them. REQUIRED. ISSUED. ARTICLES. 27 27. .18. .....1.8.. .1.2. 9 9.. JL 18 .1.8 Spaj>.^8Cowlag..C!akM.... I I I certify that the articles and quantities thereof specified above are needed for my command. Captain 40th* Infantry Received ....July..?*!?!?..... 191 the articles noted as issued. T.T.Scott 2nd. Lieut. 40th.Inf an try CHAPTER X. MUSTER AND PAY ROLLS. Reference A. R. 807 to 810-132-1472-1572. On the last day of February, April, June, August, October and De- cember Muster Rolls (A. G. O. Form No. 61) are prepared by every organization and detachment in the service. The Muster Roll is the official military record of the soldier to which reference is made in the investigation and settlement of claims or questions affecting the officers and enlisted men whose names are borne thereon, for the period covered by same. The Muster Roll is made up in the Company orderly room prior to the date of muster. The Commanding Officer issues orders for the muster of the command on the last day of the month, prescribes the time of muster, where the muster is to be conducted, the forma- tion, the uniform to be worn, the equipment to be carried and whether or not the muster is to be preceded by a review or inspection or both. For example: Let us assume that the muster is to be conducted on the Company parade by the Battalion Commander. The Captain causes the Company to be formed in line at the hour designated, wearing the uniform and carrying the equipment prescribed in the order. When the Company has been reported to the Captain by the first Sergeant he "Opens Ranks" and takes his post 3 paces in front of the right guide of the Company. The mustering officer approaches. He halts in front of the Captain. The Captain salutes. The Mustering Officer returns the salute and says: "Prepare your Company for inspection." The Captain faces to the left and commands "Prepare for inspection," and faces to the front. The Mustering Officer conducts such inspection as he may desire. The Captain returns to his post. The Mustering Officer directs "Prepare your Company for muster." The Captain faces to the left and gives the command: 1. "Right shoulder." 2. "ARMS, Attention to muster." At this time one of the musicians who has been charged with the custody of the muster roll comes around the right of the Company and hands the roll to the Captain. The roll is accompanied by a list of absentees showing the name and rank of the man and the cause of his absence. This list is given to the Adjutant. The Company Com- mander calls the names of the men. As each man's name is called he answers "Here," and comes to the order arms. When the Captain calls the name of a man who is absent the Adjutant answers "Here," and checks the man's name on the list in his possession. The muster completed the Mustering Officer directs: "Dismiss your Company. Have them stand by their beds for inspection of quarters." The Captain repeats the order to the First Sergeant who comes around the right flank of the Company and salutes. The Captain returns the salute. The First Sergeant commands: 1. "Inspection." 76 Company Administration 77 2. "ARMS." 1. "Port." 2. "ARMS." 1. "Stand by your beds for inspection of quarters." 2. "Dismissed." The men repair to quar- ters, place their rifles in the arm racks and each man stands at atten- tion at the foot of his bed. The Mustering Officer passes through the barracks, cantonment or tents as the case may be and makes a thor- ough inspection of same. When muster is preceded by a review and inspection the Company is prepared as heretofore indicated, and the same commands are given. The Captain does not salute as the Mustering Officer approaches him. The absentees from the formation are mustered by the Adjutant at a later time from the list of absentees in his possession. The Muster Rolls are signed by the Captain. They are then sent to the Mustering Officer, who completes and signs the certificate at the end of same and within 3 days after the muster forwards one copy to the Adjutant General of the Army and returns the other copy to the Company Commander for file with the company records. On the month when muster rolls are not prepared the organiza- tion is mustered on the pay roll in a manner similar to that indicated herein. All officers, non-commissioned officers, and others concerned in the preparation of this roll, are enjoined to exercise great care to make the roll complete. When filed in the Adjutant General's office, the roll will become the record to which reference will thereafter be made in the investigation and settlement of claims or questions affecting the officers and enlisted men whose names are borne on the roll, and their heirs, for the period covered by it. INSTRUCTIONS FOR THE PREPARATION OF MUSTER ROLLS. 1. Names To Be Entered on Roll. All officers and enlisted men will be taken up on the rolls from the date of receipt of notice of their assignment by competent authority, whether they have yet joined or not, and will be entered in the following order: First, commissioned officers belonging to the organization in order of rank; second, com- missioned officers attached to the organization in order of rank; third, non-commissioned officers in the order of the grades given in para- graph 9, A. R., the names under each grade heading appearing in the order of the dates of warrants; fourth, all others, except musicians and privates, in alphabetical order of grade; fifth, musicians; sixth, privates. The names of the men under each grade heading, except non-commissioned officers, will appear alphabetically. [Lance cor- porals will be carried under the heading of privates.] The names and the grade headings (first sergeant, quartermaster sergeant, ser- geants, corporals, etc.), which will precede the names under each different grade, will follow one another without interval except when made necessary by the use of two or more lines in the column for "Remarks," after a name. In all cases the last name will be written first, e. g., Smith, John A., not John A. Smith. In the case of recruits forwarded from recruit depots, the receipt of the descriptive and as- signment card will be considered as a notice of assignment. Care will be taken to have names of soldiers and dates of enlistment correct. 78 Company Administration The names of officers attached to an organization will be borne on the muster rolls of the organization to which attached, but the names of the enlisted men attached will not be borne on the muster rolls of the organization but on a separate (detachment) roll. 2. Remarks. Under the head of "Remarks" will be carefully stated opposite the name of the person concerned: (a) Assignment. The date when any assignment takes effect, with number and source of order therefor; (b) Date of Joining. The date that any officer or enlisted man joins, whether originally or from any absence, and, if orig- inally, the source of gain; (c) Command, Assignment to or Relief from. The date an of- ficer assumes or is relieved from any command; (d) Changes of Rank or Grade. All changes of rank or grade, with dates of changes, and numbers, and sources of orders; (e) Sentences. All sentences, with dates of same and numbers and sources of orders; (f) Absence. All cases of absence of twenty-four hours or more, the nature and commencement of, and periods authorized, with numbers and sources of orders; and this will be stated on the first roll, and on subsequent rolls, while such ab- sences continue, will be noted (nature of absence), since (month, date, year), see roll (period) , (first roll bearing entry), 19 ; and in case of absence on detached service, sick, or in confinement, the place of absence will be set forth; (g) Injuries or Wounds. All injuries or wounds received during the period covered by the roll, and whether or not con- tracted in line of duty; (h) Confinement. All cases of confinement, with dates; and when by civil authority the nature of the offenses, whether prisoners have been held for trial, tried, or discharged with- out trial, and, when tried, whether acquitted or convicted; (i) Medal of Honor and Certificate of Merit. On the first muster roll after receipt of notice of the award of a medal of honor or certificate of merit, the fact of the award, together with the date of the engagement and the cause of the award, will be noted; (k) Discharge. Opposite the name of every soldier discharged, whether honorably, dishonorably, or without honor, will be noted, whether or not the service of the soldier was honest and faithful, and, in the case of honorable discharge, the character given on the discharge certificate, and all un- authorized absences exceeding one day, with dates, will be noted. Unauthorized absences will also be noted in the case of discharge without honor. If no unauthorized ab- sences are of record that fact will be stated. When the words "No objection to his re-enlistment is known to exist" are erased (by lining out) on the discharge certifi- cate, that fact, with the reason for such action, will also be Company Administration 79 noted on the roll, except in the case of a soldier discharged on surgeon's certificate of disability. 3. Changes Since Last Muster: (a) Those Who Have Ceased to Belong to the Company. The names of those belonging to the command will be imme- diately followed by those of the officers and enlisted men who have ceased to belong to it since last bimonthly mus- ter. These will be classed in the following order: Dis- charged, transferred, died, retired, deserted, dropped; and the utmost particularity will be observed in the remarks concerning them; dates and places will in every case be given; and numbers, and sources of orders, or description of authority, be always carefully given. Under each head- ing the names will appear in the order prescribed in In- struction 1. (b) Retention Beyond Date of Enlistment. When soldiers are retained in service beyond the period for which they were enlisted, as shown by the date of their enlistments, the cause of such retention will be stated. (c) The Names of Soldiers Discharged and Re-enlisted, or who have deserted and rejoined from desertion since last bi- monthly muster, will be placed both in the body of the roll and under the appropriate headings as having been dis- charged, having deserted, etc. (d) Deserters. The date and place of the return of a deserter to military control, whether he surrendered to or was ap- prehended by the military or civil authorities, and in the latter case the date of surrender or apprehension will be noted on the first roll. On subsequent rolls until the re- sult of the trial has been published, or the case otherwise disposed of, will appear the remark, "Awaiting trial (or result of trial) for desertion. See roll for 191..." On the rolls following the final disposition of the case will appear the data given on the first roll, and also the date, with number and source of the order announcing the man's return to duty or the result of the trial. [Note. The restoration to duty without trial of a deserter by competent authority, i. e., the commander who would have been authorized to direct his trial, entailing the imposition of the forfeitures and stoppages prescribed by Army Regu- lations, can be ordered only in case the desertion is ad- mitted, and must not be confused with the removal, by the order of such a commander or the War Department, of a charge of desertion erroneously entered on the rolls against a soldier, such removal operating to relieve him from any and all stoppages to which he may have been subjected on account of his supposed desertion.] 4. Abbreviations. The abbreviations authorized in the preparation cf the pay roll may be used on the muster roll. 5. Extra Sheets. If additional soace be found absolute!*- neces- 80 Company Administration sary, the roll will be enlarged by stitching into the middle of it an extra sheet or sheets, Form No. 61-1, A. G. O., provided for that pur- pose. Under no circumstances will half sheets be used or pieces of paper be attached to the roll. Paper fasteners, wire, or paste will not be used in joining the sheets of the roll. 6. Typewriting Roll. The preparation of muster rolls on a type- writing machine is authorized provided a black record ribbon of standard quality is used. The original copy of the roll will be for- warded to The Adjutant General's Office. Carbon copies of rolls will not be forwarded to that office. 7. Dots and "Ditto." The use of dots and the word "ditto" is prohibited. 8. Ruled Columns. The ruled columns will not be used for pur- poses other than as stated in these instructions or indicated in the printed headings. 9. Correction of Rolls. Corrections on muster rolls, after muster and before they have been forwarded to The Adjutant General of the Army, will only be made with the approval of the mustering officer. Retained rolls will not be changed until authority therefor has been obtained from The Adjutant General. 10. Detachments. This roll will not be used to muster detach- ments. 11. Disposition Made of Rolls. Within three days after each bi- monthly muster, the mustering officer will forward to The Adjutant General of the Army a copy of the muster roll of each company, bat- tery, troop or detachment. A duplicate of the muster roll will be re- tained. Blanks will be supplied from the Adjutant General's Depart- ment. The roll for The Adjutant General's office will be folded evenly in three folds, with the brief on the outside. It will not be folded or creased to fit an envelope, but will be mailed in an envelope of the proper size or in a wrapper made especially for the purpose. A sheet of model remarks will be furnished upon application to the Adjutant General of the Army. Company Administration 81 MUSTER BOLL of Cowjany.-.-"*" of the 4PAh.,..Infantry Army of the United States from the..it _day of_.....M7. "1.7. ,191 (date of last bimonthly muster), to the ..31st.._ day of ...August...l9l7 , 191 NAMES, PRESENT AND ABSENT, AND (Commissioned and noncomiofasloned oflVera accord- alphabetical order.) WHEN ENLISTED. A 11 present except Ui(ne indicated in br the word ABSENT. REKARKS. CAPTAIH William L.Hlllard Oomdg.Co. Ist.LIEUT. Arthur Howell On leave for 3 BO* since June 4,1917 P tr S.O.. 90 W.D.,Hay 25,17 End. LIEUT, gasuel Lof tus Duty At Co, 1st. SERGEANT May 1.6/16 ASM i,t.Bt r Sgt July f/17, CO 12,1917 HESS SERGEANT Av*. 4/ . Sick In FE Madgn.Bks,,F,T,,Jply .1.0... to.. 18/17 SUPPLY SERGEAHT ..Lynch,.. Daniel.. J.. *Wt. S/14 towt SERGEAKTS Ksrn, Franklin P* : Jw 1/17 Bam changed fr Franklin P.Kelley to Franklin P.Kern. Letter AGO July 10/17 CORPORALS Donaldson, Henry G. Jrty 6717 Ween* ...Hefnl.f!s.t..M..Co.rp...ppntd.....P|(.e.ln.ce...Jnljr 14/17 at Washington Bke.,D.C.,Par 22 BO UO TO 1917 BWJLEBS Henderson, Henry A. Hon. 25/1? In hands C Auth.fr Aug. 7 to 15/17. Offenee Disorderly conduct. Acquitted. Slek in PH ...platt...9ke.,!l.T, J *iM.t 20 to J?97l7 mjured on. target range August 20/17. ID . , MECHANICS .Ward, Hernan.T... ,. .*>,... In epnf lae.nent July 18 to 22/17 awaltlag trial. Forfeit ;i/8 of hie pay per BO for 2 mos. SC July 22/17 COOKS SturgiB, Clarence R. July 6/1$ ... .Transferred. M..3^r:t..f.r...Co.rp...Cp...q...1ihi.e...RfSt j July 1/17,RSO 47, 1917. Joined Sd.Aptd Cook PRIVATES Ist.Cl. Jan. 13/M 'i . . . In . epnf Ineaent . IT . Aue .2 . t9 . .29/1.7. . .lifa.ltlMt |: trial for desert ion. Charge removed a* bav- ' ing bsen erroneoutlly nade.Restored to duty without trial. Par 18 SO 198 H.E.Dept.1917 PRIVATES June 19/15.. ' . ..Deserted at Pafttt,Bk*,..T.,July..7/17..Sur- rendered at Ft.Forter,H.T.,July 23/17. Tried found guilty AWOL only and sentd.to forfeit | 2/3 of hie pay jser ao for 3 mos. GOTO 360 82 Company Administration PRIVATM (Oeatd). Ucr-ton, ChM-lei J. July 7/17 . Assigned to Co July 7/17 < Jaiatd 8d>. LOSS. DISCHARGED SEHGEAHT Atklne, Thowyi. J. July 15/13 Jfenor.*W.y dlf charged. July 14/17 *t Flats. Bk.,V.T.. BCD. Character :*Ezoell*&t a .Serv- ice Boneat and Taithful. So ATOL.So 'oene CORPORAL DoMddeoBj Henry 0. Mr */ frbia duty under 00 45 TO 1V14 ppjjprAljilT 4ifch^r0e4 July 5/17 *t Pl^tt^ TRAHSfSRRED Service Hop)9t and faithful* 9o A^OI* *X9 absence . fr duty under 00 45 TO 1914. CORPORAL Aug.. 10/16.. Jraiuferred ,tp Co. "JP.18th.Infty.July 21, 17,Pr 11 80 101 WO 1917 .RETIRED lit. SEROAIT ..**...../. ' Rotird JWy 8/17 a* PItt.Bk..,ir,T^Par 7 80 98 TO 1917 . DESERTED PRIVATE Diakene, Henry It. D,.art.J -?uly 10/17 * PJ..Bk..^,T, DROPPED PRIVATE '-"""< Jttly. 2/17. Dropped Xr record* Jlul? 20/17' I certify that this muster roll is made out in the manner required by the printed instructions; that the remarks get oppodte the name of each officer and Boldier are accurate and just; and that it exhibits, the true state of the organization for the period mentioned herein, ai required by Regulations and the Rule) and Article! of War. Cp Uin 40th. Inf atrjr_ Commanding the Organization. I certify that I have carefully examinee! this muiter roll, and that I have mustered and minutely inspected the organization, the condition of which i> found to be ai eipnawd in my remarks hereunto annexed (note*). MitmuiT Ainauxcr-: ...Very Good. Amu:. ............... AocoTO.iun.-i.: ..... i CIOTBHMP ----- ,. ...... .VfTT .flw.4.. HERT.inBERS. Colonel 40th, Infantry Insptcting and Mustering seial duty of the inspecting and D tMt tn recorded In ttw column provk y be otce&xuj or useful (or th* Infornutloa of t h War i sijued b7 tb proper officer; that the bsei> t purpoM, tod tbat the roll In the mala Company Administration >3 MODEL REMARKS FOR MUSTER ROLLS. (Note. These Model Remarks are intended as a guide for placing Data on the Muster Rolls required by the printed in- structions for the preparation of those rolls.) Absence. (a) Civil Authorities. In hands CAuth fr Jan 10 to Feb 3/14. Offense: Drunk and disorderly. Convicted (acquitted, released on bail, or released without trial). (b) Detached Service. DS since Jan 15/14 at HQE Dept. Par 15 SO 20 E Dept 1914. (c) Furlough. On one mos furlough since Aug 10/14. AR 106. (d) Sick (1) Sick in Walter Reed Gen Hosp July 5 to Aug 20/14. (2) Sick in PH Ft Jay, N Y, since May 10/14. (e) In Confinement. In confinement since Apr 20/14 at Ft Ontario, N Y. See Roll for Mar and Apr 1914. (f) With Leave. On 10 days' leave July 20-30/14. SOP 100 1914. (g) Without leave. AWOL Aug 10 to 15/14 (or since Aug 10/14). (Note. Absence of less than 24 hours will not be noted.) Appointments Continued in Force. (a) Reenl Wrnt as Sgt, and Apmt as 1st Sgt contd. (b) Reenl Wrnt as Sgt (or Corp) contd. (c) Reenl Apmt as Ck contd. Apprehension. (See Desertion.) Assignment. (a) Assigned to Co RSO 10 Mar 5/14, not yet joined. (b) Joined by assignment May 14/14, SOP 20, 1914. (c) Assigned to Co May 20/14 D and A Card joined Sd (or not yet joined). Attached. (In case of officers only.) Attached to Co. Par 1 RSO 40, 1914 joined Aug 10/14. Certificate of Merit. Awarded C of M for saving the life of a comrade in a skirmish with Filipinos at Tayug, P I, Aug 10/13. GO 20 WD 1914. (Note. To be noted only on first roll after receipt of notice of award.) Change of Name. Name changed fr John A Smith to Robert A Jones. Letter AGO July 10/14. Changes of Rank or Grade. (a) Aptd Sgt Maj fr July 2/14. RO 20, 1914. (b) Aptd Bn Sgt Maj Aug 2/14. Bn O 12, 1914, under AR 256. (c) Aptd 1st Sgt fr Sgt Aug 5/14. CO 5, 1914. (d) Aptd Sgt fr Corp Aug 1/14. RO 10, 1914. (e) Aptd Corp fr Pvt July 5/14. CO 7, 1914, under AR 271, 275. (f) Aptd Ck fr Pvt July 5/14. CO 6, 1914. (g) Rd fr 1st Sgt to Sgt Aug 5/14. CO 5, 1914. (h) Rd fr Sgt to Pvt and forfeit one mos pay SC July 20/14. (Note. All other changes of rank or grade will be reported in like manner.) 84 Company Administration Command. (a) Comdg Co. (b) Comdg Co since Aug 15/14. SOP 25, 1914. (c) Comdg Co Aug 10 to 13/14. (d) Relieved fr command of Co Aug 15/14. Par 5, SO 100 WD. 1914. Confinement. In confinement July 2, to 6/14. SC July 2/14. (Note. See also under headings, "Absence," "Desertion," and "Sentences.") Death. Died July 15/14, at Ft Jay, N Y. Desertion. (a) Deserted July 5/14, at Ft Porter, N Y. (b) Deserted July 5/14, at Ft Jay, N Y, apprehended July 19/14, by CAuth, Chicago, 111., returned to Mil control at Ft Sheridan, 111., July 20/14. Tried for desertion, found guilty, and sentenced to be confined at hard labor for 4 mos. GCMO 460 C Dept, 1914 (or tried for desertion and acquitted; or, tried for desertion and found guilty of AWOL only and sentenced to forfeit 2 mos pay and suffer a stoppage of $50 reward for apprehension and delivery). In confine- ment serving sentence. (c) Apprehended Aug 5/14, at Albany, N Y, by Mil Auth. In con- finement since that date awaiting trial or result of trial. (d) Restoration to duty without trial. In confinement fr July 4 to Aug 10/14 awaiting trial for desertion. Restored to duty without trial. Par 3, SO 64 E Dept, 1914. (e) Removal of charge. In confinement fr July 4 to Aug 10/14 awaiting trial for desertion. Charge removed as having been er- roneously made. Par 5 SO 64 E Dept, 1914. (f) Desertion and fraudulent enlistment (1) Upon the first roll following apprehension will be noted as follows: On the roll of the organization from which he deserted: "Apprehended (or surrendered) July 1/14 while serving in under the name of John A Jones; in confinement at Ft Logan, Colo, awaiting trial." On the roll of the organi- zation in which serving fraudulent enlistment: "Appre- hended (or surrendered) July 1/14 as Martin Brown, who deserted Nov 2/12 from ; in confinement awaiting trial." (?) See heading "Dropped" (a) for remarks in case of convic- llon of desertion and fraudulent enlistment and sentenced to be dishonorably discharged. ( See heading "Dropped" (b) for remarks if soldier is not dis- honorably discharged, but held to serve out balance of legal enlistment. (4) If such soldier be held to service as of his fraudulent enlist- ment and is ordered to be discharged from his enlistment frm which he deserted, he will be discharged from the Company Administration 85 organization from which he deserted and held to service as of the date and the name under which he fraudulently en- listed. Discharge. 1. Honorable. (a) Expiration of Service. Hon disch Aug 9/15, at Ft Jay, N Y, per ETS. Character: Excellent. Service honest and faith- ful. AWOL May 5 to 9/14 (or no AWOL). Absent fr duty Feb 5, 10/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). Retained in service to make good AWOL (or absence fr duty under GO 45 WD 1914, or for convenience of Government). (b) By Purchase. Hon disch Dec 30/15, at Ft Jay, N Y, par 2 SO 95 E Dept 1915. Character: Excellent. Service honest and faithful. AWOL Apr 11 to May 10/15 (or no AWOL). Absent fr duty July 6 to 20/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). (c) By Order. Hon. disch Sept 30/15, at Ft Jay, N Y, par 15 SO 98 WD 1915. Character: Very good. Service honest and faithful. AWOL July 3 to 10/15 (or no AWOL). Absent fr duty Aug 12 to 20/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). (d) On Surgeon's Certificate of Disability. Hon disch Nov 30/15, at Ft Jay, N Y, on SCD. Character: Good, Service honest and faithful. AWOL July 16 to 20/15 (or no AWOL). Absent fr duty Oct 16 to 30/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). 2. Discharge, (Sec. 3, Par. 150, A.R.) Dsich Nov 8/15, at Ft Jay N Y, par 4 SO 21 E Dept 1915 (or SCD, or ETS). Character: (That which may have been recorded on discharge certificate.) Service honest and faithful (or not honest and faithful). Is not recommended for re-enlistment (stating the reasons therefor). AWOL Feb 3 to 10/15 (or no AWOL). Absent fr duty May 11 to 20/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). 3. Dishonorable. Dishon disch Dec 20/15, at Ft Jay, N Y, per GCMO 378 E Dept 1915. Service not honest and faithful. Character: (That which may have been recorded on discharge certificate.) Serv- ice not honest and faithful. AWOL June 3 to 20/15 (or no AWOL). Absent fr duty Oct 21 to 30/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). (a) Dishonorable Discharge Suspended. Tried by GCM and sentenced to be dishonorably discharged, etc., per GCMO 1812 E Dept 1915. Sentence of dishon disch suspended. Ij conf at Dropped, 'a) Apprehended (or surrendered) May 20/14 as Martin Brown, who deserted Nov 2/12 fr ; convicted of desertion and fraudulent enlistment and sentenced to be dishonorably discharged, etc. GCMQ 450, E Dept, 1914. Dropped fr records July 1/14. (b) Apprehended (or surrendered) May 20/14 as Martin Brown. 86 Company Administration who deserted Nov 2/12 fr ; held to serve out balance of his legal enlistment. Par 4 SO 75, WD, 1914. Dropped fr records July 1/14. (c) Discovered to be a deserted fr the Navy (or Marine Corps) Aug 2/14. Dropped fr records Aug 20/14. Letter AGOWD Aug. 17/14. (See par 133, AR.) Injuries or Wounds. Sick in PH Ft Jay, N Y, Aug 5 to 11/14 inc. Injured (or wounded) on target range Aug 4/14 LD (or not LD). Joining, Date Of. (See "Assignment," "Desertion," "Return from absence," and "Transfer.") Medal of Honor. Awarded Medal of Honor for gallant and meritorious conduct at the battle of San Juan, Cuba, July 2/11. GO 40, WD, 1914. (Note. To be noted only on first roll after receipt of notice of award.) Return from Absence. (In cases of absence reported on last muster roll.) Returned fr leave or furlough, or AWOL, or absent, sick, or confine- ment, or DS) Aug 25/14. Retirement. Retired Aug 10/15, at Ft Jay, N Y, par 1 SO 125 WD 1915. Sentences. (a) Forfeit $5 SC May 5/14. (b) Forfeit $10 per mo for 6 mos and to be confined for same period fr Aug 2/14. GCMO 420, E Dept, 1914. Transfer. (a) Transferred as Sgt fr Sgt Co B this Regt July 10/14. RSO 7, 1914. Joined Sd. (b) Transferred as Pvt fr Sgt Co B this Regt Aug 15/14. RSO 40, 1914. Joined Aug 17/14. (c) Transferred to Co A 1st Inf Aug 20/14. Par 1, SO, 150 WD, 1914. (d) Furloughed and transferred to Army Reserve Dec 20/15, under GO 11 WD 1913. Character: Excellent. Service honest and faith- ful. AWOL May 5 to 9/14 (or no AWOL). Absent fr duty Feb. 11 to 20/15 under GO 45 WD 1914 (or no absence fr duty under GO 45 WD 1914). Retained to make good AWOL (or absence fr duty under GO 45 WD 1914). PAY ROLLS. Reference A. R. 1318-1321, 1326, 1329, 1332-1334, 1337. Pay Rolls (Q. M. C. Form 366 and 366a) are prepared at the end of every month. They contain the names of every man belonging to the Company, the date of his enlistment and a notation under the heading "Remarks" of anything that affects his "pay status." On the odd numbered months of the calendar year when no Muster Rolls are prepared the organizations are mustered on the pay roll, the same procedure being carried out as indicated in the notes under the heading Muster Rc^'s. Company Administration 87 The question of what remarks are to be entered on the Pay Roll may be readily determined by the fact as to whether or not the remark will affect the pay of the soldier. If it does it should be entered. If it does not it should be omitted. This is the final test. Muster and Pay Roll Data. To the end that all remarks that should be entered on the Muster and Pay Rolls be made correctly and that none be omitted, it is necessary to have a simple and systematic system for assembling this data. The "Muster and Pay Roll Data Card" is probably the best that has been devised for the purpose. Whenever anything happens that affects the status of the soldier a notation of the facts is entered on the card at the time so that the task of entering the remarks on the Muster and Pay Rolls consists of simply copying the information that has been entered on the cards for the period in question. The system works out with a minimum of time and labor. Instructions for Preparation of Pay Rolls. Reference G. O. No. 40 W. D., 1916. 1. Pay Rolls are not only the guide for immediate payment of troops interested, but when filed in the Treasury Department they become the record to which reference will thereafter be had in the investigation and settlement of claims or questions affecting the pay of men whose names are borne thereon, for the period in question. 2. The Pay Roll consists of assembled Q. M. C. Forms Nos. 366 and 366a, fastened together along the left margin by sewing or stapling machine. 3. Three copies are made two for the vouchers of the paying officer and one to be retained as a part of the Company Records. 4. Only one copy of the roll is signed by the men. When the roll is made on the typewriter, with carbons, the original is the one signed. When payment is made by check none of the rolls are signed. Only men who are to receive pay are allowed to sign the roll. If for any reason a soldier who has signed the roll does not receive his pay the officer witnessing payment draws a line through his name and notes on the retained roll "NOT PAID." This fact is entered on the "Data Card" immediately after payment so that it may not be missed on next month's roll. 5. Typewritten and carbon copies are permitted, provided a record ribbon is used; carbons must be clear and legible. The original goes to the paying officer for use as a voucher to his money returns. 6. Names of enlisted men will be entered on pay rolls in the following order: 1. Non-commissioned officers in the order of grade prescribed in A. R. 9. The names in each grade appear in the order of the dates of their warrants, i. e., in order of rank. 2. Buglers, in the order of date of appointment. 3. Mechanics, in order of date of appointment. 4. Cooks, in order of date of appointment. 5. Privates, First Class, alphabetically. 6. Privates, alphabetically. 88 Company Administration 7. Men separated from their organization are mustered and paid on detachment rolls. Columns should be ruled in the column of remarks to show the Company and Organization to which they belong. 8. The use of the word "ditto" or the sign for same (") is pro- hibited. Nothing will be entered in the Company under the several columns on the right hand page of the roll. These are intended for the paying officer. 9. In the column headed "Remarks" will be entered everything that may affect the soldiers' pay and nothing will be entered that does not affect it. 10. When a soldier was last paid, of a different date from that on which the organization was last paid, this fact will be entered opposite the man's name in the column of remarks as Last Paid to by . (Note the Company Commander's Certificate on the front of the roll as to date of last payment.) 11. Following the names of all members of the organization are entered the names with appropriate remarks of all men who have been permanently separated from the service since the last "Muster for Pay." These in the following order, and in the order in each class as indicated under Par. 6 above: 1. Discharged. 5. Retired. 2. Furloughed to the reserve. 6. Deserted. 3. Transferred. 7. Missing. 4. Died. Model Remarks for Pay Rolls. Absence without leave: AWOL July 7 to 11/17 (An absence of less than 24 hours is not noted on the pay rolls). Sickness not in Line of Duty: Sick, not LD, GO 31/12 and 45/14 July 13 and 18 inc. Allotments: Alot $10 per mo, 12 mos fr Jan 1/17 to Dec 31/17, or Alot $10 per mo, 12 mos fr Jan 1/17, Almt disc with June 30/17. Letter QMG June 8/17. Appointments: Aptd 1st Stg fr Sgt CO 8 Aug 10/17. Aptd Corp fr Pvt 1st class RO 141 Sept 4/17. Aptd Cook fr Pvt CO 9 Aug 21/17. Appointments continued: Disch July 28/17 Wrnt as Sgt contd. Disch July 28/17 Apt as Cook contd. Desertion: Deserted at Platt Bks July 10/17. Due Sol Clo $2.55 Deps $25. Due U. S. Ord $3.71. Due PE Platt Bks $3. Last pd to June 30/17 by Capt. Cole. AWOL July 3 to 5/17. Foreign Service: Left U. S. for , Dec 4/17. Overpayment: Due U. S. 5 da AWOL June 18 to 22/17. Omitted from June pay rolls. Due United States: Due U. S. Clo $4.73. Due U. S. Ord $1.71. Due U. S. Transp. fr Albany to Platt Bks furnished by Capt Doe QM.T/R 2323 July 19/17. Reductions: Rd fr 1st Sgt to Sgt CO 12 Sept 18/17. Rd fr Cook to Pvt CO 12 Sept 18/17. Rd fr Corp to Pvt SC Sept 4/17. Company Administration 89 Sentences: Forfeit 3 days' pay SC Sept 18/17. Confined 3 mos and forfeit 2/3 pay for like period GCMO, 340, ED Aug 27/17. Transfer: Transf to 59th Inf Aug 4/17 Par 2 SO 189 ED Aug 1/17. Last Paid: Last paid to May 31/17 by Capt Dale. Pay for Qualification in Marksmanship: ER, Ss, Mm. Page 2. PAY ROLL OF- (Eminent or Ooip.. ) T, 181 SAKE), PB18XNT AND ABSENT. AND BANK. WHEN JCNLISTZTK Ist.SERGEANT MESS SERGEANT SUPPLY SERGEANT SERGEANTS ..4... JLJfc. . 30/17. CORPORALS _?....P9.n a ld8on^..Hnry...C. .J&J...J&/ll.JLJaJJlL.MlJ5/^ from enl BUGLERS $12 per mo f r Jan 1/17; almt..dlftojitd. ____ with June 30/17,Latter QIC June 15/17 ..!.-. Alot MECHANICS .................... July 22/17. Due PE Platt.Bks.,N.Y.,$5 COOKS .! 2 ....SturijB,,. Clarence R, PRIVATES PRIVATES Ist.Cl. Adflpsfl.*. Jobft Qt 17 inc. SbO July 1 to 31/17,26 days worked 1 >inHy T>r| A gun^ayy . rendered at Ft.Porter,N.Y.,July 23/17. Tried, found guilty of AWOL. only, and nenid .to forfeit 2/3 of his pay per mo for 3 DOS. .C-5.K>..3.&Q..KE.JIftp-t191Z J t_ftia_DSl_l.lA01..traM_ Buffalo,N.Y.,to Plattsburg,N.Y.,Coa of rat- .to.n.9...$...1..5Q..f.urnihed..'br..Cftpt*)fann..ft)K..Ftt.. Porter,N.T., T/R NoJ 4378 July 23/17. Due j <3harle.t..J. Pay.. .due..from..enl-. Due-US-: -$5-.as-J3-for-M*y-. 1917 on You. No 185 of Capt. Hughes, QUO. for 90 Company Administration NAMES, rfitSKNT AND ABSENT, AND BANK. WHKH ENLISTED. j| RLMARKS. I W8S 2 DISCHARGED 3 SERGEANT Atkins, Thcrnw J* ' Julv 15/tt JL .Hener!iJ!ly..di8!!harge.d..July..l4/1.7.SCD.._. 4 5 CORPORAL ..Donaldson . . Eenrv. S. ... July 6/13 1 HoijoraWy discharged July 5/17 ETS 6 7 TRANSFERRED 8 CORPORAL Bancroft* Charles F. . Aug,10/l$ 2 Transferred to Co !f ISth.Infty.^July 21/17 9 Par 11 SO 101 TO 1917 10 RETIRED 11 12 Ist.RERGEANT . 0.t, 15/14 JO Retired July 6/17 Par,?. $0.98 W.1917.. ._ 13 ;. DESERTED 14 PRIVATE DieVensj Henry V. June. I/ 16 1 Deserted at Platt.Bks.jH.Y.jJuly 10/17. Due 15 Sol: Clo.iJ2.55, Deps.$25. Due US: nothing Last paid to June 30/17 l>y Capt.Cole Sb.AVOL DROPPED 17 PRIVATE Johnston, Joseph A Jan.21/17 1 Dropjed fr records July 20/17,Letter AGO ID is July 17/17 19 20 21 i 22 23 24 25 C&-34W WAR DEPARTMENT. . .Form No. 366 a. Approved by tb ComptroUfr of th Tnuurj Fcbrmry 16, U14, Company Administration 91 .. (Station:) (Date.) I CERTIFY that thlB roll is made out as required by Army Regula- tions, and that the entries opposite each name are correct and just. Except as otherwise stated in " Remarks, " each man -whoso name appears on this pay roll was last paid to _iIuaft_.3.C)^1917.-, 191 by ..&t&lB.JU..QStle,Q).... , QM, USA. la.L.HILLABD. Captln_40th.Infantry. Cwnmandrtf Organization. 191 (Date.) I CEBTTJT that I have this day mastered this organization, and find all present and absent are accounted for on this toll as required by Army Regulations. -Colonal40tii.JE.fM.try, ant Muttering Officer. I CERTIFY that I witnessed the payment of this roll and that prior to the signing of this certificate each man received the amount set opposite nia name, with the exception of those men marked "Not paid." NOTE. This certificate to be signed only signatures of the men lor payment ID cash. Commanding Organization. i the copy of the pay roll which bean I CERTIFY that this roll is a true copy of the roll upon which pay- ment, witnessed by me, was made, excepting as to the signatures in the receipt column and the certificate as to witnessing the payment thereof. Nora. This certificate to be signed only be quartermaster's retained voucher.' ,ng Organization. py of the roll not receipted, nd Certff of T/ir CHAPTER XL DEPOSITS. Reference A. R. 1361 to 1369. Method of Making Deposits. When Private Morton signs the Pay Roll at the end of the month he should notify the Company Clerk that he desires to make a deposit on pay day. The Company Clerk makes note of this and prior to the date set for payment of the Company makes out a deposit receipt in Private Morton's deposit book, which is kept on file in the com- pany orderly room. (See form for "Deposit Receipt.") On pay day after the Company has been paid Private Morton turns over to the Quartermaster making the payment, the amount he de- sires to deposit. The Company Commander presents the deposit book to the Quartermaster, who signs same as having received the money for deposit. The Company Commander attests the deposit receipt in the lower left hand corner. As soon as practicable after payment the Company Clerk makes out a report of "Soldiers' Deposits" (Q. M. C. Form No. 8a), which includes the names, rank, organization and amount of deposit of all men who made deposits on this particular day with the Quartermaster, who made the payment. (See blank Soldiers' Deposits.) After ex- amining this list and comparing it with the deposit receipt in the soldier's deposit book the Company Commander signs the report and it is mailed direct to the Quartermaster General of the Army, Wash- ington, D. C. To complete the record the deposit is entered on Private Morton's "Service Record," page 8. When deposits are made at other times the same procedure governs. See "Final Statements." Reference A. R. 140. 92 Company Administration Form for letter to Quartermaster General on transfer or desertion of a soldier who has made a deposit. (Reference A. R. Sec. 3, Par. 1361.) Platt Barracks, N. Y. September 20, 1917. From: Commanding Officer, Co. "A," 40th Infantry. To: Quartermaster General, U. S. Army. Subject: Deposits, Transfer. 1. Private Charles J. Morton, Co. "A," 40th Infty., has this day been transferred to the Quartermaster Corps as private. 2. This soldier has the following deposit: August 5, 1917. Capt. Wm. R. Cole, Q. M. Corps.. $25.00 WM. L. HILLARD, Captain 40th Infantry. f 25.00 Platt Barrac ks ,H .Y. RECEIVED this day of August 5, 1917 r i9t Private Charles J.lfcrton Co.-? A" , ^y^Reg't U. Sllft] Twenty five----- -- l, for deposit under Sees. J305 and 1306.R. S., ATTEST: Wm.L. HILLARD Wm.R.COLE Captain Q.M.Corp8,Quar,termaaler. Cap tate40th . In f antry , Commanding Company. Company Administration 93 Q. M. C. Votrfi No. 8*. SOLDIERS' DEPOSITS. (Enter date of dejxwit hern.) ..... *JJgU.t....5*i917 ....... ...... ....... THE QUARTERMASTER GENERAL OF THE ARMY, Washington, D. C. The following deposits have this day been made with ...CW-tel :B ...lBB.*.QBl*j!i..tCp>fB ......... __ ...... Quartermaster, U. 8. Army, per Par. 1361, A. R, 1913. NAME, (tot* Kraut* If*. ) HANK. OMAJflZATIOX. AMOUNT. Morton,, Charles J. Prvt. Conpy.A 40tMnfty. 35 00 Hoyd^BBnry ft* 40 . 10 00 (fcnroyjFraEk , . .Jhnrtx . 49. .80 . 00 Lsi8,8MHMl..X... ...Entt .to ,. s 00 . Total 60 00 _ . These reports of deposit are filed with the Quartermaster's Abstract of Deposits to which they pertain, and each report, ehoutd contain only the deposits made with a single quarter- master on a given date. This report will be forwarded by the company commander, immediately after the deposit is made, direct to the Quartermaster General of the Army. MM Captain ...i0.t&tlftteatnr. Commanding Co ! CHAPTER XII. ALLOTMENTS. Reference A. R. 1347 to 1360. When an enlisted man on distant duty desires to make an allot- ment of his pay for the support of his family or relatives, or for his own savings, he makes application at the orderly room, giving the following information: 1. Name and address of the person or bank to whom the allotment is to be made. 2. The amount of the allotment per month. 3. The number of months for which the allotment is to run. 4. The month on which the allotment is to begin. 5. Name and rank of allotter. The Company Clerk makes out an allotment form (Q. M. C. Form No. 38) in duplicate, which the soldier signs, and which is certified to by the Company Commander. The original is forwarded direct to the Quartermaster General of the Army, and the duplicate is retained in the allotment blank book as a permanent record of the transac- tion. When a soldier desires to discontinue his allotment before the ex- piration of the period for which it was made, a blank form (Q. M. C. Form No. 39) is made out in the orderly room, signed by the Com- pany Commander and forwarded direct to the Quartermaster General of the Army (A. R. 1351). Payments to allottees is made by Quartermasters designated by the Quartermaster General of the Army. Should an erroneous payment be made to an allotter, on account of the officer responsible for same failing to comply with the regu- lations, the amount will be charged against such officer and he will be required to make refund to the Government from his private funds. Instructions for Soldiers' Allotments. A soldier can not allot to himself. The collection of a debt through the allotment system is contrary to the intention of the law. For the purpose of savings enlisted men should be encouraged to accept the soldiers' Deposit System of the Army instead of allotting to banks. On transfer, a soldier's descriptive list should show his allotment and to what time collection of allotment has been made from his pay. Final statements should show the condition of a soldier's allotment, if he has one, giving the time for which same has been collected, including month for which last collection was made. When practicable, allotments should commence with the first day of the month, and if discontinued prior to expiration should end with the last day of the month, in order to avoid confusion of accounts or delay in payment of last installment. But should an allotment for any reason be made to commence or terminate with an interme- diate day of a month only a pro rata amount of the allotment will be deducted from the soldier's pay and paid the allottee for such month or months. 94 Company Administration 95 Allotments can not be made for a period extending beyond the period of the enlistment of the soldier. Notice of death, desertion, or discharge of an allotter should be made promptly to the Quartermaster General, in order to stop pay- ment beyond the time of leaving the service. Allotters should inform their allottee that allotments are not payable until expiration of one month after the allotments accrue. > g ORIGINAL. M- C. Form 38. Fort Grant,,. Ari*. JQj8aBbe.r..l5..l ait, 191 s fe (Station.) Tfo urvfemffruxZ hereto allots to *".. .**T C.Henderson 1 _ (Name of allottee.) a( 887 Uke Street, Chicago, 111. I 1 "* (Give complete post-office address.) .12_00 pcrmonth,for _lfl.. .. _ months, commencing the . X>.t day 1 h- . , 191 u A |oS - t/V amount to be deducted from his pay for each month of the stated period. !L.HILL4RD , fiEHRT A.HETOEH80H (Certifying officer.) (Signature of ellottr.) Captain 40th. In fan try Non. In no cose should the soldier's allotment be made to commence with a date prior to his enlistment, or to extend beyond the date DUPLICATE. M - c - Porm ** To be reulned M raconL of expiration ol 191 (Station.) The undersigned hereby allots to (Name of allottee.) at i | (Give complete post-office address.) i S . per month, for .. . . .months, commencing the i of , 191 , and expiriny the day of 191 1 { the amount to lie deducted from his pay for each month of the staled period. i (Certifying officer.) (Signature ol aUottr.) ' Allotment discontinued Request sent to Quartermaster General Reason for discontinuance. > NOT!. In no case should thesoldier'a allotment be made to commence with a date prior to Ms enlistment, or to extend beyond the date his term of enlistment, state Inclusive date* of allotment period. af expiration ol 96 Company Administration ^ i ^ , H Oi i Oi ^ r i - * - i d 1 \ *i c- j H t- -~ o> ft S (-1 o ^ r-ii~ s| -^ SiJ 21 s O ^ 2 * 3 r* ?v M * 9 9 * " u P 1 J 00 I < 5 z i C i I Si ^ 3 ft^ rH 3 DISCONTINUANCE. (SOLDIER'S ALL Platt.BarrackSjH.Y, (SUtti.D.) Henry A.Henderson Obm&t (Name of allot tor.) /or ..18 months, commencin c- oo a >r aUottee.) ereiz/ discontinued to take effi uance ..Allo t.te..r* a idlnfl:. .ith 1 Lj <$. M i .s tf" K. SJ 1 .2 3 S^j o C3 -^ s * S V ^ | o ^S R. k ^ 8 1 S 1 ^S v e cS 53 ^^ ^ *% ^. C f r? r7 ^ ^ s Ss 13 y rolls ^ e * Oi u6BjtdpuHY I I Si CHAPTER XIII. THE COMPANY RETURN. Reference A. R. 811. On the first day of each month a Company Return (A. G. O. torn. No. 30), which shows the condition of the organization at midnight on the last day of the preceding month, is submitted to regimental headquarters. This return shows status of the commissioned personnel by num- ber and name and that of the enlisted personnel by number only; all changes since the rendition of the previous return and a "Record of Events," that is, a brief statement of the duties and services per- formed by Company during the month covered by the return. The returns of all the Companies of the Regiment are consolidated into a Regimental Return which is forwarded to the Adjutant General of the Army. OFFICERS, PRESENT AND ABSENT, ACCOUNTED FOR BY NAME. ted for by name under the following headinesandiiuheordernamed: 1, Present; 1,AbM tat, or transferred: I. Attached. Norms. the date (with number. date. and duration or from whatever cacao, with authorit; Nora 4. All casee of absei aouroes of orders (and fnc&seof on subsequent returns, while su Ncm &. Opposite the names of officer! HAHX. BANK. Bapt. filliam LJBllard Saauel Loftus 2nd.Lt Abeent Arthur Howtll Lst.lt Attached Thomas J.Haley lst.lt isaigned. aUarhfd.lransJfrredto.orretifvedfromiiuiv from any special duty, also all absences o( what* ver Sick June 6 to 11 Duty with Co. Condg.Co . , June 6 to 11. On leave 4 days per S.0.25 n.Qrant,Ariz.,June 12/17,left post Jane 12/lTjre Joined June 16/17. Transferred to Oo.per RS0.70 June 2/17. On leate (or 3 moe. since June 4/17iper S.0.90 f.D.,May 25, 17. Sever Joined. . Attached to Co. since June 2/17 per S.0.23 o.. Fort Qrant,Ariz. Joined sd. Nor* . o \bediiripl NOT! 7. RECORD OF EVENTS. . Action* In which ths organization, or any portion of it. has been cncaeed. ncouls. marrhft. niaiwiiMrj. rAanflM oftt*tio*3. 1 plinr. efflcitncy. or service tit the orjranization. will be minutely and carefully noted, with daJff, plarei. distanm MTMA etc. 7. The Dame and ran It of officers and soldiers kitted, missing, or wounded in action, with dales andpMoe, willbe accurately nd eteri/ttiina ofinltrett rala lOted. 3- The coniaay performed the usual caop dutlee during month. Change of .etatlon: Coapany left Tort Oraunt, Ariz., June 17/17,arriTed Pl*tT>urg Barracks, S.Y., June 21/17. Practice aroh June 25 to 28/17; distance marched 48 miles from Plattsburg Barracks to Keesvllle and return. 97 98 Company Administration ._ Company 'A* 40th. Infantry CONDITION OF IK ORGANIZATION AT MIDNIGHT ON THE LOT DAY OF. _, stationed nf -Plattrturg Barraeka,H.T. June 1917 O3T JUICERS. ENLISTED MEN. JE!?i. f 1 1 9 s HOUSES. PIECES Of AKTILLEHT. a 8 ABSKHT. TOTAL, | AB8EHT. TOTAL. 1 i | \ 1 1 J ! Within th. D.- pftrUMat. Withont th. D#- putaenl. Within thsDept. WHbnnttti. Ite- 1*1 HIM nt. I! ii 2 t 139 5 _a_ _a_ iso a 150 a 1 00cr. ud .D'JiK-i B II t nporUd tbli Jin., lilt will not t Included In uy Humber of men to be discharged during the next three months, , * ; number who will probably reenlis't, 2 EFFECTIVE STRENGTH: Officers ; enlisted men. cth will be reported only In campaign, and In determining suoh strength only those who are available for service In line of brittle will be leers or enlisted men who are sick or disabled, on duty la any of the staff or supply departments, or Tor any other reason are not available in line ' e excluded.) ALTERATIONS SINCE LAST MONTHLY RETURN. Wm.L.Sillard Captain 40th. Infantry Organisation* THE FIELD RETURN. Reference A. R. 812. Whenever an organization leaves a station, joins again after an ab- sence, sails from a port of embarkation, or arrives at a port of desti- nation, a Field Return (A. G. O. Form 26) is submitted to the imme- diate superior of the Officer commanding the organization. A copy of this return is immediately forwarded direct to the Adjutant Gen- eral of the Army. In campaign the Field Return blank is used for any return of the Organization which may be required by higher authority. Company Administration 99 FIELD RETURN of Ooiqiany "A" 40th. Infantry , for June 1917 (1 Is coninc'J of sanft J ffasl artilkry flrEtnlBllCHI. pavlllMdlowB by brigadfis. il by >ni if fc dcT*irtnic^t or anny, by army corps. mail :.i ;> / . .: ol vhe sheet, diowtog separately eorb ami lEiaccrs. cavjr> , artillery, infantry, uea atlached \/iil be accounted lor, but not included in any rjeec&sary another blank will be attached. 9 | B 1 * I 3 1 M |. 2 i ;S I UYimmts, tta troops * ill -' - . 'V. f'. li :"'.'. ,~!- i::'_ i : -my corp% t>7 dlTb'ons; \ recapitulation will he c. ibowrvU*, viz: Staff, ci Ml oitic5and enliitcj i t i he totals or aggregates. \.~brn aJdi'.ioaalspai* L sa a iJ ,! i , Ai...r.NT. 1 1 a? ii -j t Without tbe Department. STATIONS. COUUAND1NO OFFICE.".. TROpPS. Plattrturg Barracke,H.T. VB.L.Elllard , C4qit.40th.IaJ. Ooap7.*A* 40th. InU; 1 S 1 4 139 8 3 ISO TOIAL, 1 8 1 4 139 8 3 150 ; lost in action, died, etc., ; loot in action, dice), etc.. HORSES: Serviceable, ; unserviceable, MULES: Serviceable, ; unserviceable, WAOONS: PIECES OP ARTILLERY: EFFECTIVE STBENOTH: Officer*, ; enlisted men, (Effective strength win be reported only In campaign, and In determining such atranirth only thoso who &ro a-, aibvin for ferric, in lln. of battlo will b. tnclodftd. Offlowi cn-1 enlisted men who are sick or dbabtod, ar. on duty in any of tbe sun or supply de^artmonu, or tor any otbor rocuou Lru ,ot cvauable In Ua. of MUle, will be uclnded.) RECORD OP ETENTS. MOTK 2. Act - n i Sw g,( CM B 8 S ^ ft X o iH -*4>< A ( 4* B O T* I B 2 I 15 81 1 if < | I Sgfe H I K 3 ,g ,2 li it in B 2 !| KU ^ lap 11 I IS If 3 3 IB; |* s *~ s |i ! & il < ifi 111 -< i 9 | 3 *. 2 I 3 I . o iH n m Bdu Mar. 10-1775,000, CASUALTY RETURN. Reference A. R. 818. Immediately after any engagement where casualties have occurred the Commanding Officer of each organization that participated therein is required to prepare a return of casualties (A. G. O. Form 149). This return will be made in triplicate, after the close of each action, by the commander of a post, detachment, independent Company, Regiment, District or Brigade, and will account for all casualties by name and figures. Company Administration 10) The Commander of a Division, Corps, Army, or Department will consolidate these returns, in figures only, adding to such consolida- tion the casualties, by name and figures, of the staff, or detachment, at his headquarters. One copy of this return will be forwarded by the officer making it to his immediate superior commander, one copy will be sent by mail directly to the Adjutant General of the Army, and one copy will be retained for file with the records of the post or organization. RETURN Of Casualties In Company "A" 40th.lnfantry (Organisation.) 3-2M7 NAMES. DAVIT PA (TotwntmJ to order .hown ID recapftulfttloo KANK. UO. OQ fint (old.) NATURE OF CASUALTY (Whether killed, wouoirhe*t will be luffldent.) PLACE. DATE. Right Lung Right shoulder Shell Fragment Bullet Somewhere in France Deo. 20,1917 do Dec. 21,1917 Left leg Gren&de do VB.L.RILLARD Captain 40th. Infantry, Commanding. CHAPTER XIV. MILITARY CORRESPONDENCE. Reference A. R. 775 to 790. Company Commanders and Company Clerks should familiarize themselves with the contents of the paragraphs of the regulations re- ferred to above. Form for Official Letter. File No. 1. Company "A," 40th. Infantry, Platt. Barracks, N. Y., July 21, 1917. From: Commanding Officer, Co. "A," 40th. Infty. To: Commanding Officer, 40th Infantry. Subject: Appointment of Non-commissioned Officers. 1. It is recommended that the following appointments of non- commissioned officers be made in this company: To be Sergeant: Corporal Alexander W. Houston, vice Wilson discharged To be Corporal: Private, First Class, Lake Mason, vice Houston appointed sergeant. WM. L. WILLARD, Captain 40th. Infantry. Form for Indorsement. Co. "A," 40th. Inf. Platt. Parracks, N. Y., July 10, 1917. To the Commanding Office, Platt. Barracks. 1. Subject matter of indorsement. WM. L. HILLARD, Captain 40th. Infantry. Company Orders. Company "A," 40th. Infantry, Platt. Barracks, N. Y., August 2, 1917. Orders: No. 4 1. Private Charles J. Morton is appointed Private First Class. 2. Mechanic James Wilson is relieved and returned to duty as private. 3. Private Jack Nye is appointed Mechanic, vice Wilson, relieved. 4. Private, First Class, William Smith, is appointed Cook, vice Houch relieved. 5. Private Jim West is appointed bugler, to fill vacancy. WM. L. HILLARD, Captain 40th. Infantry. Correspondence Book and Document File. The Company keeps a record of its correspondence in what is known as the Correspondence Book, supplemented by the Document File. The Correspondence Book is simply a blank book, having the first few pages devoted to an index. 102 Company Administration 103 The Document File is made up of copies of original communica- tions written, r communications received, which are required to be retained as a part of the records of the organization. Rules for Entries in the Correspondence Book. 1. The serial number of the item is entered. 2. The date of the communication or indorsement. 3. The date of receipt. 4. The name of the writer or his official designation. 5. A brief synopsis of the subject matter of the communication. 6. Notation of Inclosures with brief description of them in extraor- dinarily important cases. 7. The action taken on the communication. 8. Disposition of communication. Example: 467. (1) July 10, 1917. (2) Reed. July 11, 1917 (3) C. O., Platt. Barracks, N. Y. (4) Application of Sergeant Elwood Hughes, Co. B, 23rd. Inf for transfer to Company as Private. (5) 2-Incls. Certificates of Discharge from previous enlistments. (6) Approved. (7) To C. O., Flatt. Bks., July 12, 17. (8) Note: Numbers in parentheses refer to paragraphs in the rules above. Indexing the above communication we would have: Under H, Hughes, Elwood 467. Under T, Transfer 467. General Rules. 1. Where a complete copy of a communication is available for insertion in the Document File, it is not necessary to make an ex- tensive entry in the Correspondence Book, only a simple notation. 468 Doc. This indicates that communication 468 is complete in itself in the document file. The subject matter should, however, be completely indexed and cross indexed in the correspondence book. 2. The serial numbers in the Document File will not be complete with respect to those in the Correspondence Book, for there are many communications that are sent out and received which are not in- serted in the file. For example Muster Rolls are forwarded. Mere notation of same is entered in the Correspondence Book. As: 469. Aug. 2, '17. Mustr Rolls forwarded through mustering officer. 470 Aug. 10, '17. Service record Pvt. Joseph Smith, forwarded to Q. M. Fort Jay, N. Y. 3. Each entry in the Correspondence Book should be indexed under its subject matter, the name of the writer and names of other persons appearing in the communication. When a name has been once en- tered in the index it should not be repeated. Subsequent corre- spondence book numbers being entered opposite it. 104 Company Administration For Example: Hughes, Elwood 467, 524, 535, Muster Rolls 469, 497, 524, 4. Leave a space of at least three lines below each entry in the Correspondence Book for use in making further notations regarding the subject should it become necessary. 5. When, for any reason, a communication is withdrawn from the Document File, a slip bearing a notation of such fact and the dispo- sition that was made of the paper should be inserted in its stead. Note: A few minutes consumed in a careful study of A. R. 775 to 790 will save much correspondence and paper work. Insist on your Company Clerk being familiar with all of these regulations. Instructions for Use of Correspondence Book. (a) In the correspondence book will be entered with ink or in- delible pencil, a brief of each item of correspondence in respect to which a record is necessary and a notation of the action taken thereon. Each item will be numbered from one forward continuous- ly and without break for any new year. No communication exhibit- ing the notation of a previous entry should be again entered in the same correspondence book, unless, for special reasons, it should be- come necessary or desirable to transfer a remote entry to one of current date, or unless additional space should be required to con- tinue the record. A space of at least three lines will be left below each original entry for use in continuing the record. (b) Each item will be indexed under its subject, and when neces- sary under the name of the writer of the communication and the names of persons mentioned therein. (c) The index entries will bear numbers corresponding to those of the items. Where many communications are received from the same official, the name of the writer need not be indexed if it be found that the index of the subject of such communication answers all practical purposes. (d) The correspondence book will be supplemented by a "Docu- ment File." The papers of that file will be numbered to correspond with the numbers of the items and of the index entries and will be filed according to their serial numbers. The file will contain the original documents or communications when these are retained, and carbon, letterpress, or other legible copies of all letters, indorse- ments, or telegrams sent with regard to the same. The file will also contain similar copies of all letters, indorsements, or telegrams originating in the administrative unit or office. When more than one paper pertaining to the same item is placed on the file, the papers will be placed in an envelope, if practicable, and the number of the item will be noted thereon. Papers differently numbered, but on a related matter, may also be kept together when desired, but if so kept, a reference slip must be inserted to account for the paper absent from its serial place. (e) No record will be made beyond the mere notation of the fact of origin or receipt and disposition in respect to the following: 1. All papers not pertaining to the business of the office at which Company Administration 105 received; such papers should be transmitted forthwith to the proper place for action. 2. Accounts current; vouchers, returns of personnel and of stores and other property; inventory and inspection reports; requisitions; muster and pay rolls. 3. Mere letters of transmittal; such letters when received will be destroyed forthwith. 4. Requests for and acknowledgment of receipt of publications and blanks. 5. All other communications that have no permanent value and that are finally disposed of by answers thereto. (f) The serial numbers in the "Document File" will consequently not be complete, but whenever a paper is filed therein the abbrevi- ation "Doc." will be placed after the proper entry in the corres- pondence book in order to indicate that the paper itself, as well as any record pertaining to it, will be found in the "Document File." CHAPTER XV. FURLOUGH. A Furlough is a permit in writing granting a soldier authority to be absent from his Command for a specified period of time, with authority to go to a definite place, both being cited therein. Reference: A. R. 106 to 113, 1233, 1236 to 1238. Procedure to Obtain Furlough. Private Morton makes verbal application to the Company Com- mander for the furlough, stating: 1. Day he desires to leave (August 12, 1917). 2. Number of days furlough (10 days). 3. Place to which he desires to go (Newark, N. J.). If the Company Commander approves, he directs the Company Clerk to make out a furlough for Private Morton (Form No. 66, A. G. O.). The furlough is made out, Private Morton is called ill and requested to affix his signature at place marked (Signature of soldier) on page 2. The Company Commander signs the memoran- dum as indicated on page 2. The furlough is then sent to the Camp, Regimental, Post or other Commander (Par. 106-108, A. R.), with the following memorandum attached: Memorandum: Furlough: Private Morton. 1. No previous furlough. 2. Number of men on furlough 1. 3. Strength of Company 150. 4. Serving 2nd Enlistment Period. Date enlistment, July 7, 1917. 5. Soldier has sufficient funds to defray expenses. WM, L. HILLARD, Captain 40th Infty. The Commanding Officer, if he approves the furlough, signs it at 106 Company Administration the bottom of page 1 and it is returned to the Company orderly room for delivery to the soldier. Private Morton goes on furlough. He returns on the date of expiration of same. He turns in his furlough at the orderly room, where the Company Clerk makes the entries as indicated on page 3 (A. R. 1233). Private Morton takes the furlough thus completed to a Quarter- master, who will pay him "Commutation of rations" for the period of his furlough, that is, he is paid in cash the money value of the ration during the time that he was absent by authority. (Reference: A. R. 1236-1238). Entry of furlough is made on page 4 of the Service Record. FURLOUGH. MEMORANDUM. Pay and rations. This soldier was last paid to TO ALL WHOM IT MAY CONCERN: - mc ^ de JaJjJA. , m 7 ; included on Be it known, That in pursuance of authority in ration return to Avgu.t..?.0*. , 191? ; T>. inn a P actually rationed to include.*!**!*- U I9l7 ; me vested by-...?r..l<)&. *.?. , the .-9 rations overdrawn to be deducted from ""TGiw"M^^^ti"ort"<^'wtiiritV.)""' ration return of .&*".**. -4.Q*h Infntrj,..__ for the period from AWW"*.?.! , 191 T , a FURLOUGH is hereby granted to to *ffi*f.t.?! , 191 T ....H?rton,...j _ChrlB_J_...__ Description of Soldier. (Surname.) (Christian name.) a ...PriTAt* CteBP.WT- 8 A"...4Qtb. Iftt.ty..... Age, -36 ; height, ....5. feet .. 5 inches; (Grade.) (Company and regiment or corps or department.) o..jj_ Bin* tffi ? . ., complexion, ...RWJfly. ; eyes, BJHS..W.?*, *for the period from _...AgU.t .12 191 7 ; hair, -..ftfP.19. \tasmattEaaXSasanxraaxaOKrXUat signature of soldier: flMBWOi.**.*?! to Augu t 21 , 191 7 , both days in- fc.ttHIt.URD elusive, with permission to visit. JrauJc^K.J*,...- Cajtain 4Qth.Infaa.try The close of the last day of this furlough must Commanding Qoaftany. "A" 40th.Inf ty_. (Organisation or detachment.) find him with his .QPW.Sy * . 01. + + BV. WT CERTIFICATE OF TRANSPORT QUARTERMASTER OE at r**sft..pf . * ., or wherever it may then be AGENT, OK or CAPTAIN OB PURSER or COMMER- CIAL LINER. for at (Her. .nt nam. oj jxjat nearest bom. port of embarkation.) J cer tjfy that subsistence W83 f Urnished the above- Station: ..Plattrturg.larrac^ll.T,.... ^^^ from , 191 , Date: Awgmt.. 10^1917 ^ , 191 (both dates inclusive), n which arrived at on -, 191 Commanding Post. Strike out this lin in ease of furlough granted to a soldier serving In Porto .. ......... ... Rico, Panama Canal Zone, Hawaii, Guam, the Philippine Islands. Alaska, or at any station beyond tbecominenta] limits of the Vniwd States. The furlough in such case takra effect on the date the soldier reaches the United States, vhirh will be shown in the certificate of transport quartermaster or agent bereon. tstnke out these lines If not applicable. Form No. W, A. G . O. Ed. Dec. lt-16 100^00. > mi ) IMI " i Company Administration 107 Plattaburg Barracki,H.T., , 191 _ The above-named soldier * reported for duty, as required by this furlough, on the... ?lf.V .... day of ....:.AgUt ........ ______ , 191 T,*was discharged per Special Orders, No .......... , Hq ............... - .......... 191 ,onthe ............ dayof ................. ,191 , and will be included on ration return from and including f ..... *MgJt.2a ......... , 191 T The rations reported as overdrawn were duly deducted from the ration return referred to. r f Commanding ....Qoijr.-.?A"...40*h.Inf tjr.... (Organization or detachment. ) Commutation of rations paid by Check No. ......... , jn ................................................................ in favor of .......................................... ,' or order, dated ........................ ,., 191 . Am't, S .......... ........................... , Quarttrmatttr. *9trd* out clu not ppllcable. tA full dy'B rtion la too unJt. Pancnph 371, Ann; Ro^oktlacu, 1913, pr* ^rThw thrm meab ptr dy breatlMt, dinner, *nrt rapper. The credit In n- ttooj to be ftvm an organlatlon (or mooaba mm for* put of day onJy ibouM Jbwwfore b* detflrmtoed by dlvidlnf the totJ number of meja famished by S (T ffvtjeo ot aod UkiQf the qiotlcot to tb nrwt who!* Dumber. A | | would thus be disregarded, whneu ) rm&lDfng would < CHAPTER XVI. CHARGES AGAINST ENLISTED MEN. Reference: 922 to 943 and Manual for Courts Martial. When a soldier commits an offense for which he is liable to trial by Court Martial, the officer cognizant of the fact "Prefers Charges" against him on the blank form (A. G, O., Form 594) provided for the purpose, in accordance with the instructions laid down in the Manual for Courts Martial and the instructions printed on the back of the form. These charges correspond to an indictment before a Criminal Court in civil practice, while the specification is not required to be so technical as in the courts of civil life, nevertheless, great care should be taken to so word them that they fully describe the offense. In the Manual for Courts Martial will be found forms for specifications that cover practically every offense that the soldier may commit which would subject him to trial by a Court Martial. These forms should be adhered to by all officers who prefer charges. CHARGE SHEET. A'umbcr. .Barracks,!!..!*..., ....July.lQ^n ,'i\ (Place.) (1>UV.) ._ .......... Jones .............. _Frank.C...._. ....... , ____ .PrAyeLte....Qs.aay^"A'!_.40tl:._.Infar;r/... (.Surname ) (Christian namo.) (Rank uuloriyinbntiou.) Date current enlistment, .DecfiBkeT..12. _____ , 1916..; Rate of pay, $.32....; No. previous convictions, i'Q * &5 (Gin dates, with character given on each discharge.) Date of Arrest, .......... .Jlj..9. _____ , 101.7.. Place whore accused is'no-w in arrest (or <-o Confinement, _ ....... _ ...... , 19 ______ ........ ..?lMt.DarracJc8 A K f Y, Witnesses: Charge I : Violation of the _______ j&lat. ______ Article of War. Specification 1 : i n that Private Frank C.Jonee, Coiqpany "A" 40th. Infantry, did at Plattsburg Barracks, N.Y., without proper leave, absent himself from his company from about 12.30 P.M., July 4,1917 to about 8.30 A.M., July 9,1917. Charge II : Violation of the 96th.Article of far. Specification 1 : In that Private Frank C.Jonee, Company "A" 40th.Infantry,did at Platteburg Barracks,K.T.,on July 9,1917 through carelessness, discharge a service rifle in the cantonment. 7m. L. MI I LARD Captain 40th. Infantry 108 Company Administration 109 Instructions. 1. Submission of Charges All charges for trial by court martial will be prepared in triplicate, using the prescribed charge sheet as a first sheet and using such additional sheets of ordinary paper as are required. They will be accompanied: (a) Except when trial is to be held by summary court, by a brief statement of the substance of all material testimony expected from each material witness, both those for the prosecution and those for the defense, together with all available and necessary information as to any other actual or probable testimony or evidence in the case; and (b) In the case of a soldier, by properly authenticated evidence of convictions, if any, of an offense or offenses committed by him during his current enlistment and within one year next preceding the date of the alleged commission by him of any offenses set forth in the charges. They will be forwarded by the officer preferring them to the officer immediately exercising summary court martial jurisdiction over the Command to which the accused belongs, and will by him and by each superior commander into whose hands they may come either be referred to a court martial within his jurisdiction for trial, for- warded to the next superior authority exercising court martial juris- diction over the command to which the accused belongs or pertains, or otherwise disposed of as circumstances may appear to require. (M. C. M., par. 75.) 2. Investigation of Charges. If the officer immediately exercising summary court martial jurisdiction over the Command to which the accused belongs or pertains decides to forward the charges to su- perior authority, he will, before so doing, either carefully investigate them himself or will cause an officer other than the officer preferring the charges to investigate them carefully and to report to him, orally or otherwise, the result of such investigation. The officer in- vestigating the charges will afford to the accused an opportunity to make any statement, offer any evidence, or present any matter in extenuation that he may desire to have considered in connection with the accusations against him. If the accused desires to submit nothing, the indorsement will so state. In his indorsement forward- ing the charges to superior authority the Commanding Officer will include: (a) The name of the officer who investigated the charges; (b) The opinion of both such officer and himself as to whether the several charges can be sustained; (c) The substance of such material statement, if any, as the accused may have voluntarily made in connection with the case dur- ing the investigation thereof; (d) A summary of the extenuating circumstances, if any, con- nected with the case; (e) His recommendation of action to be taken. (M. C. M., par. 76.) 3. Disposition of Copies of Charges (a) When trial is to be had by summary court the charges will be completed as the record of trial, a copy thereof will be completed as a copy of the summary 110 Company Administration court record for the Company or other Commander, and the other copy will, with the least practicable delay after action has been taken on the sentence, be completed and transmitted as the required report of trial to the officer exercising general court martial jurisdiction over the Command, there to be filed in the office of the Judge Advo- cate for a period of two years, at the end of which time it may be destroyed; (b) When trial is to be had by special or general court martial, the charges and one copy thereof will be referred to the Trial Judge Advocate, the copy to be furnished by him to the accused or his counsel, and the other copy will be used for record purposes in the office of the officer appointing the trial court, the top fold of this copy of this charge sheet, in case of trial by general court martial, being detached at the proper time and forwarded with the record of trial to the Judge Judge Advocate General of the Army. (M. C. M., par 79.) 4. Disposition of Evidence of Previous Convictions (a) The evidence of a previous conviction referred to a summary court or to the Judge Advocate of a special court will, after trial, be returned by him to the appointing authority and will, after action by the latter on the case, be returned to the Company or Detachment to which it pertains; (b) The evidence of a previous conviction referred to the Judge Advocate of a general court martial will, if a Company record, after trial be returned by him direct to the Company or Detachment to which it pertains, and a certified copy thereof will be attached to the record of trial. (M. C. M., par. 306.) NOTE. This form supersedes the blank form for record of trial by summary court (Form No. 99, A. G. O.), the blank form for report of trial by summary court (Form No. 59, A. G. O.), and the blank form for statement of service (Form No. 15, A. G. O.). FORMS FOR CHARGES AND SPECIFICATIONS. Instructions. The forms for charges and specifications set forth below consti- tute a general guide for use in the drafting of charges and specifi- cations under the several articles of war, not only for offenses speci- fically provided for in the forms, but also for like offenses not specifically mentioned therein. In preparing charges the following general rules should be observed: (a) When there is more than one charge the charges will be numbered, using the Roman numerals, viz, I, II, etc. (b) When there is more than one specification under a charge the specifications under that charge will be numbered, using the Arabic numerals, viz, 1, 2, etc. (c) The form provided for the charge will not in any case be abbreviated, added to, or deviated from. (d) The several forms provided for specifications will be added to or deviated from when circumstances require such addition or deviation, and in charging minor offenses with a view to trial by summary court they may in proper cases be abbreviated. (e) The words inclosed in parantheses or brackets, or both, in Company Administration 111 the forms for specifications may or may not be used, as circum- stances require. (f) The blanks inclosed in parentheses in the forms of speci- fications indicate that a proper substitute may be used. (g) The name of the accused as entered in the specification should, except in a case in which the jurisdiction of the court over the person is not dependent upon his being a person subject to military law (e. g. see A. W., 81 and 82), be accompanied by such descriptive language as will show that he is a person subject to military law and therefore subject to the jurisdiction of the court, as "Pvt. John Doe, Company , Infantry"; "Pvt. John Doe, , , United States Marine Corps, detached for ser- vice with the Army, by order of the President"; "John Doe, a retainer to the camp"; "John Doe, a person accompanying the Army of the United States without the territorial jurisdiction of the United States"; "John Doe, a person serving with the Army of the United States in the field"; "John Doe, a general prisoner"; "John Doe, a person under a sentence adjudged by a court martial." (h) The place and date of the commission of the alleged offense will ordinarily be stated in the body of the specification and not in a separate line at the end thereof. (i) The words "officer preferring charge," or words of similar import, will not be used in connection with the signature of the officer who subscribes the charges. CHARGE: Violation of the 54th Article of War. Specification: In that did at on without having first received a regular discharge, by concealing willfully the fact that he was at the time of such enlistment a (private) ( ) under the name in (Company , Infantry) ( ) again enlist in , , and that he has at , since said enlistment received (pay) (allowances) (pay and allowances) thereunder. Specification: In that did at on by concealing willfully the fact that he had under the name , at -, on , been discharged (dishonorably) (by reason of ) as a (private) ( ) (from ) (convicted in a civil court of a felony to wit, ) ( ) procure himself to be enlisted in the military service of the United States, and has at , since said enlistment, received (pay) (allowances) (pay and allowances) thereunder. Specification: In that did at on by concealing willfully the fact that he had, under the name , at , from about , 191 , to about , 191 , been imprisoned in a (re- formatory) (jail) (penitentiary) under sentence of a civil court, procure himself to be enlisted in the military service of the United States and has at , since said enlistment, received (pay) (al- 1 wances) (pay and allowances) thereunder. Specification: In that did at on by concealing willfully the fact that at the time of such enlistment he was (but years and about months of age) (a married man) ( ) procure himself to be enlisted in the military service of the United States and has at since said enlistment received (pay) (allowances) (pay and allowances) thereunder. 112 Company Administration CHARGE: Violation of the 58th Article of War. Specification: In that did, at , on or about the day of , 191 , desert the service of the United States, and did remain absent in desertion until he (was apprehended) (surrendered himself) at on or about the day of , 191 . CHARGE: Violation of the 59th Article of War. Specification: In that did, at , on or about the day of - , 191 , (advise) (persuade) to desert the service of the United States by (saying to him , or words to that effect) (offering him a position as at ). Specification: In that did, at , on or about the day of , 191 , knowingly assist to desert the service of the United States (by supplying him with a railroad ticket from to ) ( ) he, the said , then well knowing that the said intended to use the (railroad ticket) ( ) so supplied him in furtherance of his plans to desert. CHARGE: Violation of the 61st Article of War. Specification: In that - - did, at - , without proper leave, absent himself from his - from about , 191 , to about , 191. Specification: In that did, at , on or about the day of - , 191 , fail to repair at the fixed time to the properly appointed place (of assembly) for . Specification: In that did, at , on or about the day of , 191 , without proper leave, go from the properly appointed place (of assembly) for , after having repaired thereto for the performance of said duty. CHARGE: Violation of the 62d Article of War. Specification: In that did, at , on or about the clay of , 191 , use (orally and publicly) ( ) the following (contemptuous) (disrespectful) (contemptuous and disrespectful) words against the of the (United States) ( in which he was then quartered), to wit: , or words to that effect. CHARGE: Violation of the 63d Article of War. Specification: In that did, at , on or about the day of , 191 , behave himself with disrespect toward , his superior officer, by (saying to him , or words to that effect) (contemptuously turning from and leaving him while he was talking to him the said ) ( ). CHARGE: Violation of the 65th Article of War. Specification: In that , having received a lawful order from , who was then in the execution of his office, to , did at , on or about the day of , 191 , willfully dis- obey the same. Specification: In that did, at , on or about the day of - , 191 , (attempt) (threaten) to (strike) ( ) [(in) (on) the ] with (a) (his) , while said was in the execution of his office. Company Administration 113 Specification: In that did, at , on or about the day of , 191 , behave in an (insubordinate) (disrespectful) (insubordinate and disrespectful) manner toward , who was then in the execution of his office, by (saying to him , or words to that effect) ( ). Specification: In that did, at , on or about the day of , 191 , willfully (strike) (assault) , who was then in the execution of his office, by him (in) (on) the with (a) (his) . CHARGE: Violation of the 73d Article of War. Specification: In that did, at , on or about the day of , 191 , [without proper authority release] [through (de- sign) (neglect) (suffer)] , a prisoner duly committed to his charge to escape. CHARGE: Violation of the 83d Article of War. Specification: In that did, at , on or about the day of , 191 , (through neglect) (willfully) suffer , of the value pf $ , military property belonging to the United States, to be (lost) (spoiled by ) (damaged by ) [wrong- fully disposed of by (sale to ) ( ).] CHARGE: Violation of the 84th Article of War. Specification: In that did, at , on or about the day of , 191 , [(through neglect) (willfully) injure by ] (lose) , of the value of $ , issued for use in the military service of the United States. Specification: In that did, at , on or about the day of , 191 , (unlawfully sell to ) (wrongfully dispose of by ) of the value of $ , issued for use in the military service of the United States. CHARGE: Violation of the 85th Article of War. Specification: In that was, (in time of war), found drunk while on duty as , at , on or about the day of , 191. CHARGE: Violation of the 86th Article of War. Specification: In that , being on guard and posted as a sentinel (in time of war), at , on or about the day of , 191 , was found sleeping on his post. Specification: In that , being on guard and posted as a sentinel (in time of war) at , on or about the day of , 191 , left his post before he was regularly relieved. CHARGE: Violation of the 96th Article of War. Specification: In that , being on guard as a , did, at -, on or about the day of , 19 , abandon his guard. (Note. This form will be used only in case where absence from guard is coupled with an intent not to return during the tour of duty. Ordinary absence from guard duty will be charged under A. W. 61.) Specification: In that did, at , on or about the day of , 19 , [kick a public (horse) ( ) in the belly] 114 Company Administration Specification: In that - , a (sentinel) (overseer) ( ), being in charge of prisoners, did, at , on or about the day of , 19 , allow , a prisoner under his charge, to (go to (enter) (go to and enter) an unauthorized place, to wit: . Specification: In that , a (sentinel) (overseer) ( ), be- ing in charge of prisoners, did, at , on or about the day of , 19 , allow -, a prisoner under his charge, to (hold unauthorized conversation with ) (loiter) (neglect his task by ) (obtain ) ( ). Specification: In that , a (sentinel) (overseer) ( ), be- ing in charge of prisoners and having received a lawful order from , to require a prisoner un'der his charge to , did, at , on or about the day of , 19 , fail to obey the same. Specification: In that did, at , on or about the day of , 19 , without authority, appear in civilian clothing. Specification: In that did, at , on or about the day of , 19 , appear (at) (on) (without his ) (with his not buttoned) (in an unclean ) ( ). Specification: In that did, at , on or about the day of - , 19, attempt to (strike) ( ) (in) (on) the with . (Note. For assaults upon officers and non-commissioned offi- cers amounting to felonies see A. W. 93.) Specification: In that did, at , on or about the day of , 19, (strike) ( ) (in) (on) the with Specification: In that did at (on or about the day of , 19 ), (between and ), with the intention of evading his (duty) ( ) as a (soldeir) ( ), feign (illness), (disability), (insanity), ( ). Specification: In that did, at , on or about the day of- , 19 (attempt to), (threaten to) (strike) ( ) - , a sentinel in the execution of his duty, [(in) (on) the ] with . Specification: In thai did, at , on or about the day of , 19 , strike ( ) , a sentinel in the execution of his duty, (in) (on) the with . Specification: In that , a prisoner in confinement serving sentence in the post guardhouse, ( ), did, at , on or about the - - day of , 19 , (escape) (attempt to escape) from such confinement. Specification: In that , a prisoner, did, at , on or about the day of , 19 , use the following disrespectful language to , a sentinel in the execution of his duty: " ," or words to that effect. Specification: In that - , having been restricted to the limits of , did, at , on or about the day of , 19 , break the same by going to . Specification: In that did, at , on or about the day of , 19 , unlawfully carry a concealed weapon, viz, a . Company Administration 115 Specification: in that , did, at , on or about the day of , 19 , (urinate) (defecate) ( ) (on the floor of the squad room) ( ). Specification: In that - did, at , on or about the day of , 19 , willfully and unlawfully [(conceal) (remove) (mu- tilate) (obliterate) (destroy)] [attempt to (conceal) (remove) (muti- late) (obliterate) (destroy)] [take and carry away with intent to (conceal) (remove) (mutilate) (obliterate) (destroy) (steal)] a public record, to wit: (the descriptive list of ) ( ). Specification: In that , a prisoner in confinement in the post guard house, ( ), did, at , on or about the day of , 19 , conspire with and to escape from such con- finement. (For joint charge see par. 69.) Specification: In that did, at , on or about the day of , 19 , wilfully destroy , value about $ , property of the United States. Specification: In that did, at , on or about the day of , 19 , through carelessness, discharge a (service rifle) ( ) in his (squad room) (in his tent) ( ). Specification: In that , having received a lawful order from , a sentinel in the execution of his duty, to , did, at , on or about the day of , 191 , (fail to obey) (willfully disobey) the same. Specification: In that was, at , on or about the day of , 19 , (drunk) (disorderly) (drunk and disorderly) in (camp) (post) (quarters) ( ). Specification: In that was, at , on or about the day of , 19 , (drunk) (disorderly) (drunk and disorderly) in uniform and did thereby bring discredit upon the military service. Specification: In that , a sentinel ( ) in charge of prisoners, did, at , on or about the day of , 19 , drink intoxicating liquor with , a prisoner under his charge. Specification: In that , a prisoner, was, at , on or about the day of , 19 , found drunk. Specification: In that , having received a lawful order from to , the said being in the execution of his office, did, at , on or about the day of , 19 , fail to obey the same. Specification: In that did, at , on or about the day of , 19 , violate (standing orders) (regulations) of by . Specification: In that did, at , on or about the day of , 19 , wrongfully use , a narcotic drug. Specification: In that , being indebted to in the sum of $ , which amount became due and payable (on) (about) , did, at , on or about the day of , 19 , without due cause, fail and neglect to pay said debt, notwithstanding the fact that he had been repeatedly requested by the said to pay the amount thereof, thereby bringing discredit upon the mili- tary service. 116 Company Administration Specification: In that , having been directed to report for prophylactic treatment at (the post hospital) ( ) did, at , on or about the day of , 19 , fail to report as directed. Specification: In that did, at , on or about the day of , 19 , with intent to deceive , officially (report) (state) to the said , that , which (report) (statement) was (known by the said to be untrue) (believed by the said to be untrue) (made by the said with disregard of a knowledge of the facts) (made by the said as true when he did not know it to be true) in that . Specification: In that , (having) (did on the day of 19 ), in a (trial by court-martial of ) (deposition for use in a trial by court-martial of ) ( ) (taken) (take) an oath, before a competent (tribunal) (officer) (person) that [(he would testify) (declare) (depose) (certify) (truly)] [a (declaration) (deposition) (certificate) ( ) subscribed by him was true] did, at , on or about the day of , 19 , wilfully and contrary to such oath, (state) (subscribe a statement) in substance that , which (statement) (declaration) (deposition) (certifi- cate) ( ) he did not then believe to be true. [Note: For charging perjury see Specification No. 101.] Specification: In that did, at , on or about the day of , 19 , with intent to defraud, feloniously forge (in its entirety) [by (altering ) (erasing ) (adding )] a certain (check) ( ) in the following words and figures . Specification: In that (Sergeant) (Corporal) did, at -, on or about the day of , 19 , gamble with Privates and . Specification: In that did, at , on or about the day of , 19 , gamble in quarters, in violation of orders. Specification: In that did, at , on or about the day of , 19 , while (at a barrack window) ( ) indecentlv expose to public view his ( ). Specification: In that (for and in behalf of one ) did, at , on or about the day of , 19 , loan to $ , under an agreement whereby he, the said , was to receive for the use of said money for (months) (days) (in- terest at the rate of per cent per (annum) (month) (the sum of $ ), thereby (demanding) (receiving) (demanding and re- ceiving) an usurious rate of interest for said loan. Specification: In that , while posted as a sentinel, did, at , on or about the day of , 19 , loiter on his post. Specification: In that , with intent to defraud, did, at on or about the day of , 19 , unlawfully pretend to that , well knowing that said pretenses were false and by means thereof did fraudulently obtain from the said (the sum of $ ) (merchandise of the value of $ ) ( ). Specification: In that , while suffering (with) (from) , did, at , on or about the day of , 19 , refuse to submit to the (dental or medical treatment) (surgical operation^ Company Administration 117 prescribed by , the attending (dental) surgeon for the (disease) (injury), the said (treatment) (operation) consisting in , being necessary and being without appreciable risk to his life. Specification: In that did, at , on or about the day of , 19 , willfully maim himself in the by (shooting himself with ( ), thereby unfitting himself for the full performance of military service. Specification: In that , while posted as a sentinel, did, at , on or about the day of , 19 , sit down on his post. Specification: In that did, at , on or about the day of , 19 , commit sodomy upon the person of one [Note: If the acts alleged do not amount to sodomy as defined in par. 443, the acts committed will be accurately described in the specification.] Specification: In that did, at , on or about the day of , 19 , while accompanying his organization on (a prac- tice march) (maneuvers) straggle. Specification 1 In that , knowing that would corruptly and willfully (give false testimony) (make a false declaration, etc.), did, at , on or about the day of , 19 , procure the said to commit perjury, by inducing him, the said , to take an oath before a competent (tribunal) (officer) (person) in a (trial by court-martial of ) that [he, the said , would (testify) (declare) (depose) (certify) truly] a (declaration) (deposi- tion) (certificate) subscribed by him was true] and, wilfully, corrupt- ly and contrary to such oath, to (testify) (declare) (depose) (cer- tify) as follows: , which (testimony) (declaration, depo- sition, etc.) was false, was (material) (a material matter) and was known by the said and the said to be false. (C. M. C M., No. 1.) Specification: In that did, at , 'on , with intent to defraud, feloniously utter to as true a certain (written instrument) ( ), in the following words and figures, " ," the said well knowing that the said (instrument) ( ) was forged. Specification: In that , a prisoner on parole, did, at on or about the day of , 19 , break his parole by Specification: In that did, at , on or about the day of , 19 , with intent to (maim) (disfigure) , willfully and feloniously [(cut) (bite) ( ) the (nose) (ear) ( ) of] [(throw) (pour) corrosive acid ( ) upon] the said . (For mayhem, see Specification No. 100.) 118 Company Administration Maximum Punishments Article of war. , Offenses, Punishments. Dis- honor- able dis- charge, forfeiture of all pay and allow- ances due and to become due. Confinement at hard labor. For- feiture of two- thirds pay per month. For- feiture of pay Pays. Years. Months. Days. Months. 4 68 9 61 Enlistment, fraudulent: ftocured by means of willful misrepre- sentation or concealment of a fact in regard to a prior enlistment or dis- charge, or in regard to a conviction of a civil or military offense, or in regard to imprisonment under sen- tence of a court. Yes Yes 1 6 6 Attempting to desert: After not more than six months in service. After more than six months in service. . . In the execution of a conspiracy or in the presence of an unlawful assem- blage which the troops may be oppos- ing. Desertion: Terminated by apprehension Not more than 6 months in service at time of desertion. More than 6 months In service at time of desertion. Terminated by surrender After absence of not more than 30 days. After absence of more than 30 days . . In the execution of a conspiracy or in the presence of an unlawful assem- blage which the troops may be oppos- ing. Yes Yes Yes..... Yes....: Yes Yes Yes... Yes 1 3 li 2i 1- ? 6 6 Assisting knowingly, or persuading another Yes 1 3 2 Absence without leave- From command, quarters, station, or camp For not more than 30 days, for each day or fraction of a day of absence. Yes 6 From guard 15 3 3 Failing to repair at the fixed time to the properly appointed place of assembly for, or place for: 3 Drill 2 2 Muster Parade Reveille or retreat roll call... ...- I Company Administration Maximum Punishments 119 Offenses, Punishments. Dis- honor- able dis- charge, forfeiture of all pay and allow- ances due and to become due. Confinement at hard labor. For- feiture of two- thirds pay per month. For- feiture of pay. Years. Months. Days. Months. Days. Leaving without permission the properly appointed place of assembly tor, or place for: i A 2 Dri]] , Gallery practice Horse exercise . Inspection.. Instruction - Muster Parade Prison guard ; Review School .' '. Stable duty ' Target practice Reveille or retreat roll call Using contemptuous or disrespectful .words against the President, Vice President, etc. Behaving with disrespect toward his supe- rior officer. Attempting to strike or attempting other- wise to assault a noncommissioned officer in the execution of bis office. Behaving in an insubordinate or disrespect- ful manner toward a noncommissioned officer in the execution of his office. Disobedience, willful, of the lawful order of a noncommissioned officer in the execution of his office. Striking or otherwise assaulting a noncom- missioned officer in the execution of his office. Threatening to strike or otherwise assault, or using other threatening language toward a noncommissioned officer in the execution of his office. Using insulting language toward a noncom- missioned officer in the execution of his office. Drawing a weapon upon a noncommis- sioned officer quelling a quarrel, fray, or disorder. Refusing to obey a noncommissisned officer quelling a quarrel, fray, or disorder. Threatening a noncommissioned officer Yes 1 6 I 2 6 6 6 2 6 Yes..... 1 4 4 2 2 Yes f Yes 3 6 1 fc Yes... I Releasing, without proper authority, a prisoner committed to his charge Yes 1 Yes. 1 Suffering a prisoner committed to his charge to escape: 3 6 6 Suffering, through neglect, military prop- erty to be damaged, lost, spoiled, or wrongfully disposed of: 3 Of a value of $50 or less and more than $20. Of a value of more than $50 Yes... 1 120 Company Administration Maximum Punishments Offenses. Punishments. Dis- honor- able dis- charge, forfeiture of all pay and allow- ances due and to become due. Confinement at hard labor. For- feiture of two- thirds pay per month. For- feiture of pay. Years. Months. Days. Mouths. Days. Suffering, willfully, military property to be damaged, lost, spoiled, or wrongfully dis- posed of: Of a value of 820 or less 6 6 6 Of a value of $50 or less and more than $20. Of a value of more than $50 Injuring or losing, through neglect, horse, arms, ammunition, accouterments, equip- ment, clothing, or other property issued for use In the military service, or items belonging to two or more of said classes: Of a value of $20 or less Yes r Yes 2 3 6 3 6 Of a value of $50 or less and more than $20. Of a value of more than $50 Injuring or losing, willfully, horse, arms, rjnmunition, accouterments, equipment, clothing, or other property issued for use in the military service, or items belonging to two or more of said classes: Of a value of 820 or less ....: Yes 1 6 6 6 of a value of $50 or less and more than $20. Of a value of more than $50 Selling or otherwise wrongfully disposing of horse, arms, ammunition, accouterments, equipment, clothing, or other property issued for use in the military service, or items belonging to two or more of said classes: Of a value of 820 or less Yes Yes Yes... 2 6 Of a value of $50 or less and more than $20 Of a value of more than $50 Found drunk: At formation for or at Athletic exercise Yes Yes t... ...... 1 5 20 5 Drill Field exercise Gallery practice Guard mounting Inspection Instruction March Muster Parade School Stable duty Target practice 6 6 On duty as Barrack orderly SO Cook . Farrier Horscshoer Noncommissioned officer in charge of quarters. Saddler V'aaoner . . . Company Administration Maximum Punishments 121 Article of war. Offenses. Punishments. Dis- honor- able dis- charge, brfeiture ofall pay and allow- ances due and to become due. Confinement at hard labor. For- feiture of two- thirds pay per month. For- feiture of pay. Years. Months. Days. Months. Days. 80 80 93 94 96 Yes... 6 1 3 Leaving before regularly relieved from or sleeping on post, sentinel. Using a provoking or reproachful speech or gesture to another. Yes 1 3 Yes 20 5 10 20 10 ..... 5 3 10 5 10 5 1 Assault: With intent to do bodfly harm With intent to commit any felony ex- cept murder or rape. With intent to commit murder or rape. . Yes..... Yes Yes... Yes . . Embezzlement or larceny: Of property of a value of $20 or less Of property of a value of $50 or less, and more than $20. Of property of a value of more than $50. . . Manslaughter; Involuntary, in the commission of an un- lawful act not amounting to a felony, or in the commission of a lawful act which might produce death, in an un- lawful manner, or without due cau- tion or circumspection. Voluntary, upon a sudden quarrel or heat of passion. Yes Yes Yes Yes..... Yes Yes 6 Robbery Yes:. Forging or counterfeiting a signature, mak- ing a false oath, and offenses related to either of these. Other cases: x When the amount involved is $50 or less . When the amount involved is more than $50. Yes Yes Yes 5 6 3 3 6 3 3 Allowing a prisoner to receive or obtain intoxicating liquor. Appearing in civilian clothing without authority. Appearing in unclean uniform, or not in prescribed uniform, or in uniform worn otherwise than in manner prescribed. 1C 1 1 3 6 3 6 6 6 Attempting to escape from confinement.... Attempting to strike or attempting other- wise to assult a sentinel in the execution of his duty. Behaving in an insubordinate or disrespect- ful manner toward a sentinel in the execu- tion of his duty. Breach of restriction (other than quarantine) to command, quarters, station, or camp. Yes.... 6 1 1 3 3 1 1 3 3 Concealing, destroying, mutilating, obliter- ating, or removing willfullyand unlawfully a public record, or taking and carrying away a public record with intent to con- ceal, destroy.mutilate, obliterate, remove, or steal the same. Conspiring to escape from confinement Destroying, willfully , public property: Yes.... Yes.... Yes 3 C Of a value of $50 or less, and more than $20. Of a value of more than $50. ... Yes.... Yes... 1 5 122 Company Administration Maximum Punishments Offenses. Punishments, Dis- honor- able dis- charge, forfeiture of all pay and allow- ances due and to become due. Confinement at hard/ labor. For- feiture of two- thirds pay per month. For- feiture of pay. Years. Months. Days. Months. Days. Discharging, through* carelessness, a firearm . Disobedience, willful, of the lawful order of a sentinel in the execution of his duty. Disorderly In command, quarters, station, or camp. Disorderly under such circumstances as to . bring discredit upon the military service. Drinking liquor with prisoner .... 3 3 Yes 1 1 4 2 3 6 1 4 2 3 Drunk and'disorderly in command, quar- ters, station, or camp. Drunk and disorderly under such circum- stances as to bring discredit upon the military service. Drunk in command, quarters, station or camp. Drunk under such circumstances as to bring discredit upon the military service. 15 3 3 3 3 Failing to obey a lawful order: Yes 1 6 6 6 3 1 6 6 Failing to pay a just debt under such cir- cumstances as to bring discredit upon the military service. False official report or statement knowingly made: Yes..... 3 1 Yes... 3 5 Yes Gambling: By a noncommissioned officer with a per- son of lower military rank or grade. In command, quarters, station or camp In violation ol orders. 3 2 3 2 3 Introducing a habit-forming narcotic drug into command, quarters, station or camp : Yes... 2 1 Yes Introducing intoxicating liquor into com- mand, quarters, station or camp: 6 3 6 3 3 1 Loaning money, either as principal or agent, at an usurious rate of interest to another in the military service. Loitering or sitting down on duty by senti- nel. . Obtaining money or other property under false pretenses: When the amount obtained is $20 or less. When the amount obtained is $50 or less and more than $20. When the amount obtained is more than $50. Refusing to submit to medical or dental treatment. 1 Yes... 6 Yes 1 Yes..... Yes.... 5 6 Yes... 1 Sodomy and other unnatural crimes Yes 5 3 3 Striking or otherwise assaulting a sentinel in the execution of his duty. Subornation of perjury Threatening to strike or otherwise assault or using other threatening language toward a sentinel In the execution of his < duty. Yes Yes 1 5 4 4 Company Administration Maximum Punishments 123 Punishments. Dis- honor- i Offenses. able dls- charge, forfeiture of all pay and allow- Confinement at hard labor. feiture of two- thirds pay per month. For- feiture of pay. ances due and to .> become 3 due. Years. Months. Days. Months, Days. 96 Unclean accottterment, firm, clothing, 1 1 equipment, or other military property, found with. Using insulting language toward a sentinel in the execution of his duty. 3 3 Uttering a forged instrument Violation of condition Of parole by general Yes..... 5 3 prisoner. ARTICLE It. EQUIVALENTS. SECTION 1. Subject to the limitations set forth elsewhere in this order, sub- stitutions for punishments specified in Article I thereof are authorized at the discretion of the court, at the rates indicated in the following table of equivalents : Forfeiture. Confinement at hard labor. Detention. Hard labor- without con- finement. 1 day's pay... Iday 1J days' pay... 1| days. FORMS FOR SENTENCES. A sentence adjudged by a court-martial will, in a proper case, be expressed substantially in one or another of the forms following. When desirable, in a proper case, two or more of the forms may be combined. 1. To have his pay for days detained. 2. To have two-thirds (or other fraction) of his pay per month for . months detained. 3. To forfeit days' pay. 4. To forfeit two-thirds (or other fraction) of his pay per month for months. 5. To perform hard labor for days (or months). 6. To be confined at hard hbor for days (or months). 7. To be confined at hard labor, at such place as the reviewing authority may direct, for days (or months or years). 8. To be confined at hard labor, at such place as the reviewing 124 Company Administration authority may direct, for months and to forfeit two-third* (or other fraction) of his pay per month for a like period. 9. To be dishonorably discharged the service and to forfeit all pay and allowances due or to become due. 10. To be dishonorably discharged the service, to forfeit all pay and allowances due or to become due, and to be confined at hard labor, at such place as the reviewing authority may direct, for days (or months or years). (C. M. C. M., No. 1.) 11. To be reduced to the ranks. DISCIPLINARY POWER OF COMMANDING OFFICER. Authority for. While courts-martial are the judicial machinery provided by law for the trial of military offenses, the law also recog- nizes that the legal power of command, when wisely and justly exercised to that end, is a powerful agency for the maintenance of discipline Courts-martial and the disciplinary powers of commanding officers have their respective fields in which they most effectually function. The tendency, however, is to resort unnecessarily to courts- martial. To invoke court-martial jurisdiction rather than to exercise this power of command in matters to which it is peculiarly applicable and effective, is to choose the wrong instrument, disturb unnecessa- rily military functions, injure rather than maintain discipline, and fail to exercise an authority the use of which develops and increases the capacity for command. Legal sanction is now given to the exercise of such disciplinary power by the following article of war: "Art. 104. Under such regulations as the President may prescribe, and which he may from time to time revoke, alter, or add to, the com- manding officer of any detachment, company, or higher command may, for minor offenses not denied by the accused, impose discipli- nary punishments upon persons of his command without the interven- tion of a court-martial, unless the accused demands trial by court- martial. "The disciplinary punishments authorized by this article may include admonition, reprimand, withholding of privileges, extra fatigue, and restriction to certain specified limits, but shall not include forfeiture of pay or confinement under guard. A person punished under author- ity of this arficle who deems his punishment unjust or disproportion- ate to the offense may, through the proper channel, appeal to the next superior authority, but may in the meantime be required to undergo the punishment adjudged. The commanding officer who imposes the punishment, his successor in command, and superior authority shall have power to mitigate or remit any unexecuted portion of the punish- ment. The imposition and enforcement of disciplinary punishment under authority of this article for any act or omission shall not be a bar to trial by court-martial for a crime or offense growing out of the same act or omission; but the fact that a disciplinary punishment has been enforced may be shown by the accused upon trial, and when so shown shall be considered in determining the measure of punishment to be adjudged in the event of a finding of guilty." Company Administration 125 While commanding officers should always use their utmost influ- ence to prevent breaches of discipline and compose conditions likely to give rise to such breaches, they should also impose and enforce the disciplinary punishment authorized by the above article. This au- thority, involving the power, judgment and discretion of the com- mander, can not be delegated to or in any manner participated in by others, but must be exercised by the commander upon his own judg- ment and in strict compliance with the article and the regulations pre- scribed by the President pursuant thereto. Accordingly, the com- manding officer of a detachment, company, or higher command will usually dispose of, and may award disciplinary punishment for, any offense committed by any enlisted man of his command which would ordinarily be disposed of by summary court-martial, when the accused does not deny that he committed the offense and does not demand trial by court-martial before the commanding officer has made and announced his decision in the case. Record of Punishment.* For each punishment awarded the com- mander will cause a brief record to be made showing (a) Name of accused. (b) Brief statement of offense, including time and place. (c) Statement as to whether or not accused demanded trial by court-martial. To be effective such demand must be made before award of punishment by commanding officer. (d) Disposition of case, with date and punishment awarded, if any. (e) Whether or not appeal was made to higher authority. (f) Decision of higher authority on appeal. (g) Whether or not accused was required to serve punishment pending appeal. Appeals. If an appeal is made to the next superior authority it shall be in writing through the immediate commander awarding the punishment or his successor, who will immediately forward it to the superior with a copy of the record. An appeal shall consist of a brief statement signed by the accused, giving his reasons for regard- ing the punishment as unjust or disproportionate, and shall be accom- panied by a like brief statement by the commander in support of the punishment awarded. The superior will, in passing upon the appeal, hear no witnesses and will consider no statements other than those forwarded with the appeal, but will be limited strictly to the con- sideration of the punishment awarded. He will be reluctant to dis- turb the award of punishment, but when justice clearly requires such action he may modify, set aside, or even increase the punishment awarded, but in no case will he award a different kind of punishment. After having considered the appeal he will return the record to the commanding officer from whom received, with a statement of his disposition of the case. *With a view to facilitating the keeping of a record of disciplinary punishments administered by the company commander, the United States Infantry Journal, Union Trust Building, Washington, D. C, has prepared a special blank form, which covert every phase of the subject. The price of same is very reasonable. CHAPTER XVII. DISCHARGE Reference A. R. 139 to 158 There are three different classes of discharge certificates. 1. The Honorable Discharge (A. G. O. Form No. 525), which is given when the soldier's service has been honest and faithful and he is entitled to re-enlistment in the service. 2. The Discharge (A. G. O. Form No. 526 on Green paper), which is given when the soldier is discharged under conditions which do not warrant his re-enlistment in the service. 3. The Dishonorable Discharge (A. G. O. Form No. 527 on Yellow paper), which is given when the soldier is sentenced to dishonorable discharge by sentence of a court-martial or a military commission. When a soldier is to be discharged the company commander causes the appropriate discharge certificate and final statement to be pre- pared. The discharge certificate is sent to headquarters with the morning report where it is signed by the commanding officer and re- turned to the company at orderly call. It is then given to the soldier, together with his final statements. PRICE LIST OF COMPANY STATIONERY 300 500 1000 Copies Copies Copies Official Envelope 2.25 3.25 5.50 C-102 Letterheads 2.00 2.75 4.00 D-104 Details-tomorrow 2.00 2.75 4.00 O-106 Record of Discipline.... 2.00 2.75 4.00 O-108 Record of Clothing 2.00 2.75 4.00 B. F.-107 Bill of Fare 2.00 2.75 4.00 Q. M.- 100 Quartermaster 2.00 2.75 4.00 M. P.-105 Muster and Pay Roll 3.00 4.25 6.00 B. C.-109 Bunk Card 2.50 3.50 5.25 Monthly Date Pay 2.00 2.75 4.00 101 Pass 2.00 2.75 4.00 P. R. 101 Record Rifle 2.00 2.75 4.00 Information Slip 2.00 2.75 4.00 P. D. Ill-Pay Roll Collection.. .20 each Company Order No. 1 02 " Published by GEORGE U. HARVEY PUBLISHING CO., Inc. 109 LAFAYETTE STREET NEW YORK 126 Company Administration 127 ENLISTMENT RECORD. Name: .....B?.njry...S.l>onal4.on. Grade: .....Caijcral Enlisted .MX.. A,.. 19.1* , 191 , at ... Jt rcn .BarrftCke,..Ma Setting in Wret. enlistment period at dale of discharge. Prior service: * **?* _. _ Noncommissioned officer : AR4S<3orp.P.SRl-JfeX-?-l*1916 Marksmanship, gunner qualification or rating: f....Ho_t..aualii*J , Horsemanship: _ _ **.>!*.*: _ Battles, engagements, skirmishes, expeditions :....$&&* ..- Knowledge of any notation : ....CWEenter. _ Wounds received in *erw'ce:....Hone _ Physical condition when discharged: ....GOOD _ Typhoid prophylaxis completed Paratyphoid prophylaxis completed . Married or single : Character: "5K3&LI51IT..? Remarks: I Signature of soldier : HEM7...a*JfiHM ) DSQN _... tm..I..HII*ARl> Captain 40th. In fan try. CommanJint COBjanjr "A".. 128 Company Administration from th* Xttitrt ^tatoa Army, TO ALL WHOM IT MAY CONCERN: t .B8i*.Anr. ,... v ffj a TESTIMONIAL OF HONEST AND FAITHFUL SERVICE, rl. Conipmr A. lt Iot.nlr> ;" "Stncwu. Qiirttna*f Company Administration 129 from % Intirti States Army. * Coagiany "A" 40th. Infantry /ae/ . Blue ......... .u-lro.m OrantjArixona Major 40th. Infantry . , y *, o 1 UIAM folly ctu*l cUM of diMUr*. fiviac auwUr. d*u, And ourc* ol ordw or 4MrlDUa of Ml NOTE. Insert on line S, cause of discharge, "inaptitude for military service" or "inadaptability for military service," or whatever may be the finding specihed by ti Board. 130 Company Administration &. T0 all wham it msj> tanc&cic is is ta (Sjfctitifg, :. 40.1h. Jistlrarged fam st* UnM ^tetcs ^rmg <^ a. ^eneraS ^cu^/'^^a^A^/.. ____ JT9lg.ajtd..fer...Ot.-C..M.O*Ho..3J5S..Hiai!iijarlar.t Bentral < Ifajor 40th. Infantry CHAPTER XVIII. FINAL STATEMENTS When a soldier is separated from the service he receives a "Final Statement" (War Department Form No. 370) in duplicate, on which the settlement of his accounts with the Government is made. Excep- tions: Final Statements will not be furnished where a soldier has forfeited all pay and allowances and has no deposits due him. When a soldier dies only one copy of the Final Statement is made out. References A. R. 135: Retirement of soldier. 140: Furnishing Final Statements. 141: Responsibility for erroneous entries on Final Statements. 142: Discharge of soldier prior to expiration of term of service. 152: Agreement of date of discharge on discharge certificate and Final Statements. 155: Notification of discharge. 162: Final Statement of deceased soldiers. 341 : Entries on Final Statements of amounts due post laundries. 345: Entries on Final Statements for amounts du // '. Snlist- cf on.. J6^^-^i ;...., 1917 or died. )x f ^.4bC4oli8ffl ....?*l? A **--99M**7..*A\*9Q*l*i!>ntTy _ ------- (Rank end organization; if civilian, capacity and department In which employed.) and was buried at - P-Psi.Cemtery.^PUtt...... *5!L.?ft^i? (Date of death.) ..^r.rMkfjtH.T.. NO. O f g rave ...128 Pla^'BarrackejN.T. (Place al death.) ARTICLES. ' no. Orebrc -enbc 1 iso -: (Cause ol death.) (Enter here all effects of deceased soldier ) June. 30^1917 : " (Dale of DurtaiV f Specie $ 80 Grave. lfo,128,. Sestlcn..i^.P.OJit Money \ d "*'"' " ""* OI ""'" """"' " rwn ""-' I Notes..... ... $.1Q.PQ. . cemetery I 'certify that the foregoing inventory comprises all - the effects of .....?*k .M.Leland.... Single (Married or single.) deceased, and that the effects are in the hands of . . (If married, name and address of widow.) to be disposed of as prescribed in Army Regulations. Captain 40th. Infantry. . Commanding ..Coig>.any.__?_A?.... Plat t Barr ac ka . H.T. (s^oni REPORT OF DEATH AND DISPOSAL OF REMAINS. (Data.) For* No. 415, A. C. a (WHi> Ed Auj. 23-16-25.000 CHAPTER XX. GUARD REPORTS. Reference: Manual Interior Guard Duty Instructions for Preparation of Guard Reports. 1. During the first tour of guard reported on this form, the names of all prisoners in confinement at the beginning of the tour will be recorded in one list (on the pages prepared for that purpose), and no new list will be made during the month. The names of general pris- oners and all entries pertaining to them will be recorded with red ink; the names of all other prisoners (enlisted men) and all entries pertaining to them will be recorded with black ink. The names of the general prisoners in confinement at the beginning of the tour will be recorded at the head of the list of prisoners, beginning with the name of the general prisoner who has the longest remaining period of con- finement to serve, and following with the names of other general prisoners in the order of the length of their remaining periods of con- finement. The names of the enlisted men then serving sentences of confinement will follow next in the same order. The names of the other prisoners then in confinement (enlisted men not undergoing sentences of confinement) will next be recorded in the order of the dates of their respective commitments; and the names of all prisoners, including general prisoners, will be numbered consecutively. The in- terval between a name and the one preceding it should not be greater than necessary. The minimum and normal allowance will be two of the ruled spaces for each prisoner. No attempt will be made by means of entries on the report other than by the prescribed column entries to designate or distinguish prisoners awaiting trial or result of trial. 2. The name of each prisoner confined after the list hereinbefore prescribed is made and during the month covered by the report will be recorded, without regard to classification, next after the name of the prisoner last entered on the original list, and will be numbered accordingly. Sufficient space will be left above the name of the first prisoner confined during each guard tour, including the first tour of the month, for this heading: "Confined during the tour of " (described by dates, e. g., June 25-26, 1909). All entries and parts of entries pertaining to general prisoners will invariably be made with red ink. 3. When a prisoner is released or dropped during the period cov- ered by the report, a notation to that effect will be made opposite his name in the column for remarks. This notation will set forth briefly the fact, with the date on which the prisoner is released or dropped, and, except in the case of a prisoner released at expiration of sentence, the authority for releasing or dropping him. His name will then be lined out with black ink in the case of a general prisoner, and with red ink in all other cases. Whenever a prisoner is released or dropped the lining out of his name will be initialed immediately below the name by the officer of the guard, or if there be no officer of the guard, by the Officer of the Day. 4. When in the case of a prisoner not serving sentence notice of his 135 136 Company Administration sentence is received, the term and date of expiration of the con- finement, if any, will be entered in the proper columns opposite his name, and the authority therefor will be noted in the column for remarks. If the sentence includes dishonorable discharge and con- finement, the entries will be made with red ink, and include in the column for remarks this additional entry: "General prisoner since " (date of discharge). 5. The total number of prisoners for which the guard is accountable at any time may be ascertained readily by subtracting the number of names lined out from the total number of names entered, that is to say, from the number given to last name on the list. 6. Forfeiture of "good conduct time" and orders modifying sentence will be noted in the column for remarks opposite the appropriate name in the list of prisoners, but the date of expiration of sentence recorded will not be changed, except as provided in paragraph 9. 7. Gains and losses numerically reported in the "Summary of Prisoners" will be noted by name in the space for remarks opposite the summary, and after each name will be entered the serial number given the name in the list of prisoners, e. g., "Released: General prisoners, Smith, 10; Jones, 21"; etc. Changes in the personnel of the guard will be noted in this space also. Hours and results of in- spections and roll calls will not be recorded on this form, but they may, under the direction of the Commanding Officer, be made the subject of a memorandum report. 8. When it is known in advance that the strength of the daily guard that will be required is so great that one page of the Guard Report will be insufficient for the daily list of the guard, provision will be made to meet the deficiency by stitching into the middle of the Guard Report, before beginning its use for the month, a sufficient number of extra sheets, which will be obtained by requisition upon The Adjutant General of the Army. This will permit of using more than one page of the report, under the caption "List of the guard," for the guard of each day. When more than one page of the report is used for the list of the guard of one day, the word "Continued" will be written after the words "List of the Guard" at the top of each additional page so used, and the numbers printed under the heading "No. of Post" on each additional page so used will be changed by prefixing the proper numeral to each of those numbers so that they will read 11, 12, 13, etc. 9. At the end of the month covered by any report, the names of all prisoners not lined out on that report will be transferred with all entries pertaining to them to a new report and will be entered in the new list, in accordance with instructions 1 and 2, and thereafter the remaining instructions, including this one, will apply. At this time the column entries which are affected by the remarks will be changed to conform thereto, and remarks so incorporated will not be repeated on the new list. Company Administration 137 0> * a 1 4w^ ^Cf t- r-t JC a> ft ra m H ^ it u C 4* -t 3 u.' *~* rr u^ ^ is >> SN ui Z O c ^ 2 c Q .- o o a 1 T; Si c 4 r~ a o z 1- j: r s K h. i i CO < C s 2 n rej TIJ * U t-? - 5 ^ a a < H, HJ Q 1 X ^ 4* 3 a a RELIEF ULd4 r~4 H (1 3 I IS J * * z i f H *s Z J f. I c j *l C \ r* I. i 1 1 c c 4 i ^ 1" , k ^ i ^ CB: 8* 4 B L V re; CJ *tf w f i! o; ,. C < JT a o ^. ; -1 1 i tr *< e 3 Si ^ ^S S| i < Is X i & 5 * TED AT _.J s s > t i B 3 > c 1 I 1 r 5 i OH .1 o 2 5 za o a = NoisuaiNnco < (j = 3TOVd 138 Company Administration - e- X 4* C ^ l-l t> ^ A r * 8 S i C CO 3 3 01 g m r- CO c ^ j i I ,"S 1 ( . ff- fc a S I 1 1 th RKS < I < 1 .-1915) t.in...i Bdgec 11 L* 3g 1 Ima1 rrril e....oh ing 114 formal Janxiar .. Mary...Mar t in.. Japkioi i 183 Main St ,Richm) (MiMk) (LMt ~.) rosr OFTICE AOJUESS {0 Nv *ttt 1*1 ert *r rani r*t FOIUCNIUEF1CUII (6) if.e.. Anna Bell Martin (.) 1182 - 4th Ave., $.5,QQCLQ.O ..L.000eOO (7) Son William James Jlariin () 1 1 flP. - 4th Avfi . t Charles Bell Martin (.} 1 1 RP> - 4.th Avfi . f - Gillian Frank tferr-tin () ITRFj - 4th Avft. f ....Lono.oo () (.) U - ( 8 ) In case a_ny beneficiary die or become disqualified after becoming entitled to an installment but before receiving all installments, the remaining installments are to be paid to such person or persons within the per- mitted class of beneficiaries as may be designated in my last will and testament, or. in the absence of such will, as would under the laws of my place of residence bo entitled to my personal property in case of intestacy. I authorize the necessary monthly deduction from my pay, or if insufficient, from any deposit with the (9) United States, in payment of the premiums as they become due, unless they be otherwise paid. If this application is for more than $4,000 insurance, I offer it a-id it is to be deemed made as of the date of signature. If this application is for less than $4,500 insurance and in favor of wife, child, or widowed mother, I offer it and it is to be deemed made as of February 12, 1918. If this application is for less than $4.500 and in favor of some person or persons other than wife, child, or widowed mother, I offer it and it is to be deemed made as of | Februar^'ia loi's? NOTE. If in the hurt paragraph you etriko out "Date of signature" leaving "February 12, 1918," the law^ivcs you $25 a month for life in case of permanent total disablement, occurring prior to euch date and the same monthly anrmiut to your widow, child, or widowed mother for not to exceed 240 montkaleai payrncni.i made ta you while livim-. but nothing to anyone else in cos* o( your doath before nuch date, and thcintmr.,Drn for the designated beneficiary other than wife, child, or widowed mother i< effective only if you die on or after February 12, 191K. If you strike out "February 12. 1918." leaving "Date of oisnaiiif." a smaller insurance both ayucat death and disability takes effect at onus but i? payable in caa.; of death to the designated beneficiary. i whom do you wisfi policy sent? (Name) isa.vJs...7iitli.urfia;a..Q--i, l J: 1 ..iIiJi.J-iiaiii!and6^ (Address) WflMagtflZL,-..Q*--C... _ (on hard) .GftTTlp .X,ee^...VA. ( 13 ) Vltnessed lyfi^C^ r^.vOt,^^ oi/n here ,\_^xAs*- ( 14 )Rank C7. IlaptaiC. (/... ( 15 ) Commalaint.Co.. . .r.G.'!..^i7tb.. JLnf *.j ..pjclzaifl.,... C.Q^L."H" ..S1.7 th . Inf- < Company Administration 149 MONTHLY PREMIUMS FOR EACH $1,000 OF INSURANCE (Each $1,000 of insurance is payable in installments of $5.75 per month for 240 months; but if the insured is totally and permanently disabled and lives longer than 240 months the payments will be continued as long as he lives and is so disabled.) Age 15 Monthly premium $0.63 Age 40 Monthly premium $0 81 16 63 41 82 17 63 42 84 18 64 43... 87 19 64 44 89 20 64 45 .92 21 65 46 95 22 65 47 99 23 65 48 1.03 24 66 49 1.08 ?s f*f\ 50 1.14 26 77 67 f\7 51 52 1.20 1.27 28 on 68 f.n 53 54 1.35 1.44 55.. 1.53 30.. .69 56 1 64 31 70 57 176 32 71 58 i on 33 72 59 205 34 73 60.. .... 2.21 35 .74 61 240 36 .75 62 260 37 .76 63 2.82 38 77 64 3 07 39.. .79 65.. 3.35 Insurance may be applied for in favor of one or more of the following persons with sum of $500 or a multiple thereof for each beneficiary, the aggregate not exceeding the limit of $10,000 and not less than $1,000 upon any one life: Husband or wife. Child, including legitimate child; child legally adopted before April 6, 1917, or more than six months before enlistment or entrance into or employment in active service, whichever date is the later; stepchild, if a member of the insured's household; illegitimate child, but, if the insured is his father, only if acknowledged by instrument in writing signed by him, or if he has been judicially ordered or decreed to contribute to such child's support, and if such child, if born after December 31, 1917, shall have been born in the United States or in its insular possessions. Grandchild, meaning a child, as above defined, of a child as above defined. Parent, including father, mother, grandfather, grandmother, stepfather, and step- mother, either of the insured or of his/her spouse. Brother or sister, including of the half blood as well as of the whole blood, step- brothers and stepsisters and brothers and sisters through adoption. 150 Company Administration INSURANCE APPLICATION. Data on Filling Out Form 2, or 2-A. These must be filled out in duplicate, one copy being retained with the man's Service Record, and original sent through the Division Insurance Officer to the Bureau of War Risk Insurance at Washington. When there is any change as to beneficiary, a letter must be sent through the Division Insurance Officer, stating nature of such change. When there is any change as to amount, new copies must be made out in duplicate and marked: plainly "Change," properly witnessed and signed. The disposition of both copies is as above. The new rate is effective according to the change in amount and is effective from date of signature. Filling in Forms. Line 1 : The soldier's full name must appear. Middle initials will not do. If he has no middle name, state same by writing "None." Lines 2, 3, & 4. The directions for filling in these lines are the same as for filling in corresponding lines on the allotment form. Note: A man's age is figured from the date that the policy is to take effect and not of the present date. The date policy is to take effect should be the date of signature. Policies can be dated ahead, or dated back. Where a man wishes to take advantage of the automatic insurance, he can, of course, do so by dating his policy February 12th, 1918. The automatic insurance is of no real value, however, to any except those having wife, child or dependent widowed mother, and all those having such dependents should be insured for the full amount from their date of enlistment into service. As far as practicable, policies should always be dated the first of the month, as insurance premiums are never pro-rated. The man that dates his insurance on the 15th of the month has deducted from his pay at the end of the month the full month's premium, and thus pays for the 15 days past, and in addition, for the 15 days in advance. Line 5. Do not fail to enter here the total amount of insurance applied for. Line 6. Enter first the relationship of beneficiary. Only the allowed beneficiaries as specified in the Act can be named. These allowable bene- ficiaries are father, mother, wife, child, son, daughter, brother, sister, grand-father, grand-mother, grand-child and all such being considered in this class whether they are of the full blood, or of the half blood, or are such by marriage or adoption (if child). Example: Step-brother, mother-in-law, etc. An aunt or uncle is not in the lineal line and there- fore not an allowable beneficiary. A man can, of course, name himself as beneficiary, or if he leaves the beneficiary blank, he automatically names himself. In case he dies, the insurance would go to any of the above named beneficiaries. In any case where he is totally disabled, he is en- titled to the disability features. Do not fail to enter the amount of insur- ance left to such beneficiary. Line 7. A man can name any number of beneficiaries, but the amount left to them must be in multiples of $500 and must be clearly stated in Company Administration 151 the space provided beside each name. In all cases beneficiaries' full name must be given. In the case of women, their maiden name, their Christian name and their name by marriage must be given without prefix. Example : Anna Bell Martin, not Mrs. Charles James Martin. Paragraph 8. No attention need be paid to any of this data in filling out forms, unless the policy is for less than $4,500, and in this case, full data as given on the form explains itself, except that in Paragraph 9, it should be noted that in signing this form, the necessary deductions from the man's pay is authorized. Note : In case an enlisted man or officer does not wish to have it deducted from his pay, he should state it clearly on the bottom of the form, crossing out Paragraph 9, and also state the manner in which he wishes to pay it. Line 10. State here to whom policy is to be sent. In all cases, it will be simplest and safest to have the policy left with the Bureau of War Risk Insurance. Line 11. Give here the station. Line 12. Give here, not the date of signature, but give the date that the policy is to be effective. However, if the policy is for less than $4,500, the rules on the form must be followed. ^ to-- Line 13. These forms must be witnessed, both original and duplicate, by the Company Commander, and must be signed by the applicant and this signature should be his usual military signature. It need not be his full name. Line 14. Rank should be given. Line 15. Here should be inserted the name of the organization, first of the Company Commander, and second of the applicant. Rank of the applicant should be given. Rates are given on the back of the application. They are figured on a monthly basis. Monthly premium at age 22 is 65 cents. The deduction therefore, for $10,000 worth of insurance, is $6.50 monthly. As explained above, this should be paid for by deduction from the pay, but other arrangements can be made by stating on the bottom of the form in just what manner the applicant wishes to pay for his insurance. Directions given on back of Form 2-A should be followed carefully. 152 Company Administration Page 2. PAY ROLL OF Oo,..^.^3L7t]ti. < Jn^n.tey,. i f rm ...Deo .;..l8t _, w 7.fc..BM*3ljJ8.. WJl , ,^^w ^ P Alote ?_per mo for 10 mo a fr. 10/1/17 to 7/3i War Risk Alot Oomp DU0 U.S. For Ins, i 18. Seo Loan. .Lib. 9 moa. JiVol Frem 2 Hots; Th.fi aaioynt taJba 3 deauoted the 10 tb n >nth vtll til 4 time to avoid oonfv ilon. J la.t..5ERQEAHT* 1 -* .CQLLlMa,...Th.omaa...J*..t--9/18/17 1 $5 && 6.60 7 . a 9/20/17 1 $15.. $15.. 6.5.01 .? --SUP.P-LY-SERGEAHI,. '" CQFFEY ^ftlt^r L ..9/18/17 j $5. $19.,: 6,fiD. 1 1 ^ 12 BRUBECIC, Jlayoond E. 9/^0/17 1 $S, 20.5 fi,9< 13 Due Soldier. 4^0 1 ,-1.-1im .ed~.i otsce 14 error for Nov. fl 1 . R. al it. I5 oiifton ...9/32/12.. .1. 21.SC .6...80. y HOGAH, L.6Q. 10/4/1.7 1 $30, LS.,70. ! 8 ,, ^..BAILEY, John. 9/33/17 1 " . BRQHH,. JItiarlea . 9/15/17 1 ..$.5.. $15.. lot me i6.,60 20 Due U.S. $5.00 for Ti omi-ttad froa Ilovembe , R. al ...45., . for 5 it 22 C&MPPEItL, John. H. ..9/18/17 .1. 1 Allots $10.00 per me ..O.otl/l-7-..to..Dec31/] 6.8.Q from 23 mog. INSTRUCTIONS. The above form is for use in making out payrolls and shows proper way to enter all forms of allotments and also manner of adjusting previ- ous allotment errors. On other than the first sheets of the payroll the column for Liberty Loan allotments need only be headed "Lib. Loan Allots over 9 mos. period." In the case of transfers, AWOL's, etc., the necessary remarks should be written through the columns, beginning with the line below the man's Company Administration 153 name, as on the line with his name should go the proper deductions. Where a man has bought Liberty Bonds from his. own bank and not on the 10 months' plan, or where he has made an allotment other than W. R. allotment, the necessary entry should be made; sample above Campbell case. In the column "War Risk Allot., Comp. & Vol." is put all allotments to Class "A" and Class "B," made under the War Risk Insurance Bill. The column "Due U. S. for Ins. Prem." contains the amount of premiums on insurance applied for. Explanation of Above Allotments. The First Sergeant has a wife and child. The allowance is $25. Since the law requires that the allotment is an amount equal the allowance, except that it must be at least $15, but need not be more than half his pay, the allotment is $25, as his pay is $51. (Note Collins' case.) The rule where a man has dependents in Class "B" is the same. (Note case of Coffey.) The rule where a man has dependents in both classes is, that where the above allotment has been made to Class "A," only $5 additional (or 1/7 of pay, whichever be greater) need be allotted to one such dependent in Class "B." This secures allowances for all dependents so entitled. It is not necessary to first allot }^ the pay to Class "A" before allotting to Class "B." It is necessary to allot only such amount as would be allotted if he had dependents in Class "A" only. In other words, Class "B" de- pendents do not affect the amount of allotment to Class "A" dependents. (Note cases of Brubeck and Fitzgerald. Note also that $5.50 is figured as 1/7 of pay, instead of $5.43, the actual amount). The following table gives the correct amount of allotments and allow- ances : Name Rank Pay Dependents Allow. Allot. Collins 1st Sergeant $51 W&C(a) $25. $25. Arbore Mess " 38 W (a) 15. 15. Coffey Supply " 38 M & F (b) 20. 19. Brubeck Sergeant 38 W (a) & M (b) 25. 20.50 Fitzgerald " 38 W & C (a) & M (b) 35. 24.50 Hogan Private 30 W&3C (a) & M (b) 47.50 20. Bailey 30 W(a)&M(b) 25. 20. Brown 30 M (b) 10. 15. Dean 30 M F & S (b) 25. 15. Errors on November payrolls can be adjusted on the December payroll as below : (1) Where the amount of allotment deducted was in excess of correct amount ; "Due Sol. $4 deducted in error for Nov. W. R. Allot." (2) Where the amount of allotment was not sufficient to cover allow- ance as required; "Due U. S. $5 for W. R. Allot, omitted from Nov. pay." (3) Where a voluntary allotment made on Q. M. Form 38 was omitted from the November payrolls through following error: A previously ex- 154 Company Administration isting voluntary allotment of $20 or more was discontinued on Q. M. Form 39, but letter authorizing discontinuance on payrolls has not yet been received and meanwhile a new voluntary allotment of $15 had been made on Form 1-B to secure allowance. Since letter Q. M. G. has not been received it is not known whether the $20 allotment was paid to allottee for month of November by Q. M. G. Of course, the allotment made on Form 1-B is being paid and must be deducted on payroll. Both allotments cannot be deducted. The only solu- tion is to continue deducting the Form 1-B allotment and to take no action on Form 38 allotment until letter from Q. M. G. arrives stating date of discontinuance of same. If it has been discontinued as of Oct. 31st, no adjustments are necessary. If it has been discontinued as of Nov. 30th or later date, the amount will have to be adjusted as any other overpay- ments to soldiers are adjusted, by deducting a certain part each month. If in the meanwhile the man is transferred out of the Division, the accountable officer will have to communicate through military channels with the organization to which the man is transferred. BUREAU OF WAR RISK INSURANCE. CMJ/nmf 450 EXPLANATION FOR SERVICE RECORD. All allotments are entered under Allotments, page 7, as shown on model cut. Line 1 is Liberty Loan Allotment. Line 2 shows discontinuance of same, in order to allow soldier to take out insurance and to make full allotment to secure allowance for Class "A" and "B" dependents. Line 3 shows total amount of compulsory and voluntary allotments to Class "A" and "B." Line 4 shows proper notations for insurance deductions. It is important that all this data be correctly entered on service record, so that when soldier is transferred, the organization commander to which he is transferred can make the proper deductions. ALL a2SP|R;50 for ttnth month (l)$3,Q*OQ_p Cr month fojttijOH.-month/begtaziln* wtth tBejmonth of 0) ? ..2Q lt O.Q ) e, month r..* tCTonth of r ______ 131 7 ; discontinued. No vtrnbe ,._ Company Administration 155 BUREAU OF WAR RISK INSURANCE. Headquarters Eightieth Division, Camp Lee, Petersburg, Va. December 24th, 1917. MEMORANDUM No. 83 Paragraph 2 PROCEDURE FOR DISCONTINUING ALLOTMENTS: Per telegrams received from the Adjutant General's Office, Washington, December 4th, 12th and 17th, the procedure for discontinuing Liberty Loan allotments and compulsory and voluntary allotments under the War Risk Insurance Act, is as follows: Death, Desertion or Discharge. 1. In case of death, desertion or discharge, the Company Commanders will notify the A. G. O. per existing Army Regulations, paragraph 1350, and per changes paragraphs 4 and 5 below (Note: 162 and 162J4 A. R. in case of death). The Adjutant General's Department will notify the Bureau of War Risk Insurance in Washington, and also the Quartermaster General, of the discontinuance of allowances and allotments made on Form 1-B. On the final statement will be entered under the heading "Due United States, etc.," the pro-rated amount of this allotment. This will be figured from the last day of the preceding month to the date of death, discharge or desertion. Example : Where a man is discharged, deserts or dies on the sixth day of December, the amount of pro-rated allotment will be six- thirty-firsts of his monthly allotment, and will appear as "War Risk Allot- ment $3.00." (Note: This would be correct where allotment was $15.00.) This amount, together with the pro-rata allowance, will be sent by the Bureau of War Risk Insurance to his dependents. 2. Where a man who carries insurance dies, the full monthly premium for the month in which he died will be entered under the same heading. This will not be pro-rated, because this insurance is technically payable in advance and, therefore, the full month's premium is due the Govern- ment. It will appear as "Ins. Prem. $6.70." 3. Where a man who carries insurance deserts or is discharged, the amounts appear on the final statement as above, but the man is still allowed to keep up this insurance by making private arrangements with the Bureau of War Risk Insurance at Washington, for making subsequent payments. 4. In all of the above instances, no discontinuance notice to the Q. M. G. is necessary, and no notice of such discontinuance should come to the Bureau of War Risk Insurance at Camp Lee. On the payroll, ^of course, the man's name appears under the heading "Died," "Deserted" or "Dis- charged," as the case may be. The notation in the case of discharge or death does not contain any of the above amounts, but there is simply a notation "Died or discharged," with dates. In the case of desertion, the same amounts appear on the payroll as on the final statement under the heads "Due United States," or "Due the soldier." 5. In case he has a Liberty Bond allotment, notice of this discontinu- ance must go direct to the Q. M. G., Washington, on Form 39. This is not to be pro-rated, but is to be discontinued from the last day of the preceding month. The reason that this discontinuance notice is necessary to the Q. M. G., and that the other discontinuance notice is not necessary, is because Liberty Bond allotments are made directly through the Q. M. !56 Company Administration G., while compulsory and voluntary allotments on Form 1-B are made through the Treasury Department, Bureau of War Risk Insurance, which Department is notified of discontinuance by the A. G. O. However, if a man has a voluntary allotment made on Form 38 and not for the purpose of securing allowance, notice of this discontinuance, due to death, discharge or desertion, must be made directly to the Q. M. G. 6. The amount due the soldier for Liberty Bond allotments already paid by him, do not appear on the final statement, as the Quartermaster at Camp Lee does not have the authority to refund this money. This will be refunded by the Depot Quartermaster at some future date, on some plan not yet known. In case of desertion, this item should appear on the payrolls, as follows: "Allotment One $50 Second Liberty Loan Bond, beginning Oct. 1st, discontinued Nov. 30th, letter Q. M. G., Dec. 6th. Due soldier $10, deducted for allotment for October and November." 7. In the case of transfer of a soldier whose period of allotment still continues, also data with respect to all of the above allotments will be entered on his service record under allotments. Under this heading, of course, comes the amounts due the United States monthly for insurance. In addition, notice of all such transfers shall be reported at once to the Q. M. G. This letter, under the subject of "Transfer of men with running allotments," should give the name of the man transferred, organization from which and to which he is transferred, amount of allotments, the purpose for which money is allotted, and the allottee. These Headquarters will distribute blank forms for this. 8. In the case of transfer of men who have had their Liberty Loan allotments discontinued in order to take out insurance, or to make allot- ments to secure allowances, the amount due such soldier for allotments already made by him should be entered on the service record under "Remarks," as follows : "Due soldier $10.00 for allotment on $50.00 Second Liberty Loan Bond, commencing Oct. 1st, discontinued Nov. 30th. These allotments are to be refunded by the Depot Quartermaster, to whom the Q. M. G. must make report of transfer of such men. 9. In the case of officer transferred to this Division from Training Camps, where they had made allotments for Liberty Bonds on Form 38, and where they had purchased insurance, premium for which was deducted from their payroll, no notice of discontinuance through the Q. M. G. is necessary. These items are simply deducted from the officer's pay voucher under existing instructions. 10. In the case where these men have made allotments to secure allow- ances on Form 1-B, they will have to be discontinued by letter to the A. G. O. 11. In cases where separation from the service of enlisted men as above occurs too late in the month to permit mail reports to reach the Q. M. G. by the end of the month, a telegraphic report of such separation must be made so that proper discontinuance can be made. By Command of Major General Cronkhite: W. H. WAL.DRON, OFFICIAL: Lieut. Colonel, Infantry, J. B. BARNES, Chief of Staff. Major, Infantry, Adjutant. Company Administration 157 BUREAU OF WAR RISK INSURANCE. Headquarters Eightieth Division, Camp Lee, Virginia. December 26, 1917. From : C. O., Company G, 317 Infantry, Camp Lee, Va. To: Commanding General, 80th Division, Camp Lee, Va. Subject: Discontinuance of allotments for Liberty Bonds. 1. Recommended discontinuance of allotment from second Liberty Loan Bonds by soldiers named in enclosures : NAME * iTs. Monthly Lib. Boid Allot. Comp. or Vol. Allot, to Socnre Allow. In.. Total Deduct. B.I. of Pay Re mainini Db. As Of Signature of Alloter Charles James Martin $30 $10 $20 $6.60 $36.60 10/31/17 2. Except as noted below the allotments are all through the Federal Reserve Bank of New York City, and were made over a period of ten months, commencing October 1, 1917. INSTRUCTIONS: On this list should appear only the names of men, who after deducting voluntary allotments to secure allowances, compulsory allotments, their monthly insurance premiums and Liberty Bond allotments, have remaining less than $7.50 as shown in balance of pay column. Names should appear in alphabetical order. In such cases, on approval by the Commanding General of the Division the Government will set aside allotments for Second Liberty Loan. Where made to the Federal Reserve Bank of New York allotments already put will be refunded by the Depot Quartermaster, Washington, D. C. Allot- ments to other banks may be discontinued upon approval of the Command- ing General, but private arrangements for the refund of allotments must be made with those banks. These cases must be noted separately. Where discontinuance of allotments is approved Q. M. Form No. 39 will not be required. Captain Commanding Company G, 317th Infantry. December 12th, 1917. From: C. O., Company G, 317th Infantry, Camp Lee, Va. To: Quartermaster General, Washington, D. C. Subject: Transfer of men with running allotments. 1. The following men who were transferred December 12th, 1917, from this company to the 82nd Division, N. A., Camp Gordon, Ga., have the following allotments: Name Amount of Kind of Allotment Allottee Allotment War Risk (Class "A") * Brown, Robert C. $15.00 Insurance * Fox, George W. 6.60 Second Liberty Loan Federal Reserve Galvin, Edward C. 10.00 Bank, N. Y. * NOTE : Name of allottee need not be given when allotment is made under War Risk Insurance Act. HARVEY MILITARY SERIES Infantry Soldiers' Handbook By Lieut. Col. W. H. WALDRON General Staff U. S. A. An illustrated book showing the making of a soldier in pictures and simple text the things he is required to learn and do. Will help every new soldier over the rough spots and teach him how to work up from the ranks. Tells hini the why and wherefore of what he is doing. Cloth Bound Pocket Si%e Price $1.00 Published by GEORGE U. HARVEY PUBLISHING COMPANY, Inc. 109 Lafayette Street, New York HARVEY MILITARY SERIES Field Quartermaster's Handbook This is a book detailing the practical daily work of the Army Quartermaster officer, and is unlike any other book printed for the Quartermaster Corps. It is necessary for non-coms, and clerks and national guard supply officers. The matter is from the lectures given under direction of Lieut. Col. F. H. Lawton, Q. M. C, U. S. A., and compiled by Major W. A. Dempsey, Q. M. C., U. S. A., but it includes many important additions in the way of forms, all worked out, for the quartermaster, regimental and company officers of the Army and National Guard. A chapter by Major J. C. McArthur on the supply work of the company officer. Bound in cloth and fits the pocket. Order now. Price $2.00 Handbook of Transportation by Rail and Vessels By Col. C. B. Baker, Q. M. C., U. S. A. Printed by authority of the Quartermaster General of the Army. This is an authoritative book by the greatest expert in the Army, written from an experience of many years, and contains information that everyone in the Quartermaster Corps should master. Applicants for commissions in the Quartermaster Corps will be questioned on this subject. It is the most complete treatise on this subject ever printed and cannot be obtained in any government publication. Handy Size, bound in cloth. Order now. Price $1.00 Published by GEORGE U. HARVEY PUBLISHING COMPANY, Inc. 109 Lafayette Street, New York Scouting and Patrolling By Lt. Col. W. H. Waldron, Gen. Staff U. S. A. The best, most complete and practical treatment of the subject that has been produced. What To Do and How To Do It Just the book needed for the instruction of the enlisted men of your organization. Every soldier should have a copy. Price, 50 cents TACTICAL WALKS By Lt. Col. W. H. WALDRON, Gen. Staff U. S. A. The up-to-date method of instruction and training in Minor Tactics is this: 1. Prepare a tactical problem covering the subject under con- sideration. 2. Take the non-coms, out on a TACTICAL WALK and make a solution of the various situations. 3. Follow up by taking the company out on a tactical exercise for the solving of the identical problem you solved in the TACTICAL WALK. At the end of the solution to each situation there is a Direc- tor's Key, which gives a synopsis of what has gone before. Every officer should have it. Price, $1.50 FOR SALE BY GEORGE U. HARVEY PUBLISHING COMPANY, Inc. 109 LAFAYETTE STREET NEW YORK CITY HARVEY MILITARY SERIES Latest British Army Books Field Entrenchments Price $1.0O This is the ONLY complete work published on this new phase of modern warfare. It will be of great value to the American Army in the Training Camps. If taught here it will lessen the training time of our troops back of the Firing Line. Machine Gun Training Price $1.00 This work has been a training text book in the British army and as the American troops will be equipped with machine gun companies, our troops must be drilled on these methods. Lord Northcliffe says that this is the most important thing the Ameri- can Army has to master. Field Gunnery Price Sl.OO This book, up to the minute, shows how much is dependent upon the big and small-fired guns. It is complete in training and practice; shows how to work out ranges quickly and how to co-operate with aeroplanes and infantry. Pronounced a wonder- ful book by American army gunnery experts. First Aid for the Trenches Price 6O cents Every British soldier carries this book in his pocket It tell* how to treat wounds and gas injuries. Our army must have it. Published by GEORGE U. HARVEY PUBLISHING COMPANY, Inc. 109 Lafayette Street, New York Military Sketching and Map Reading By JOHN B. BARNES Captain Fifth U. S. Infantry, Graduate of Army Service School, Graduate of Army Staff College, Instructor Plattsburg Instruction Camp 1916, Instructor Plattsburg Officers' Training Camp, 1917 Captain Barnes' book is based on an expert knowledge of the subject as taught by the Army Service Schools, Fort Leaven worth, and an appreciation of the needs of beginners through his wide experience as an instructor of National Guard Officers, and at Officers' Training Camps. Written with a view of self-instruction, with new and original illustrations that explain simply and graphically the points that are usually found trouble- some by beginners. The new and important subject of Landscape Sketching is thoroughly explained and illustrated. Map Reading is explained in a few pages. Scales are already constructed. Net 75 cents GEORGE U. HARVEY PUBLISHING COMPANY, Inc., 109 LAFAYETTE STREET NEW YORK CITY UNIVERSITY OF CALIFORNIA AT LOS ANGELES THE UNIVERSITY LIBRARY This book is DUE on the last date stamped below 3 194; Form L-9 aom-1, '41(1122) COT1RSITY Of AT LOS ANGELES LIBRARY TJB 283 Waldron < W14c Company 3 1158 00023 1950 UC SOUTHERN REGIONAL LIBRARY FACILITY A 000 691 007 9 UB 283 Vv r 14c