H F IT O m Practical Bibliographies OFFICE METHODS SHELP OFFICE METHODS Practical Bibliographies OFFICE METHODS By BLANCHE BAIRD SHELF THE H. W. WILSON COMPANY NEW YORK, N. Y. 1918 INTRODUCTION This bibliography was compiled as a graduating thesis from the Library School of the University of Wisconsin, June, 1917, but has been brought down to date. It is in- tended to assist executives, secretaries, and those holding clerical positions in offices to devise systems and records most suitable for their needs. No attempt has been made to present a complete bibliog- raphy. The field is too wide to admit of comprehensive treatment in the time devoted to the subject. Preference has been given to those books and articles, published since 1910, which seem to represent the best business methods. In a few cases matter published before that date has been in- cluded because nothing has yet appeared which could be substituted. Except in a few instances only such magazines as are indexed in the well-known magazine indexes have been considered. The compiler acknowledges gratefully the assistance in preparing this bibliography given by the faculty of the Library School of the University of Wisconsin, Mr E. R. Rudders, the librarians in charge of the business branch of the Newark (N. J.) public library, and the library of the Alexander Hamilton Institute. It is hoped that users will regard the imperfections of this bibliography with charity. Any criticisms will be most acceptable. The authorities for notes quoted are as follows: Brooklyn. Brooklyn Public Library. Business man's library. New York. New York Public Library. Municipal Reference Library Notes [monthly]. St Paul. St Paul Public Library. Business books [monthly]. Wisconsin. Wisconsin Library Commission. Bulletin [monthly]. B B. SHELP. April, 1918. CONTENTS GENERAL REFERENCES 7 OFFICE APPLIANCES AND EFFICIENCY DEVICES 8 SECRETARIAL WORK 10 FILING AND INDEXING 10 General 10 Catalogs, Pamphlets and Clippings 14 Pictures, Cuts, etc 15 Correspondence 15 Accounting, Banking, Credit and Collection Records 16 Advertising and Sales Records 18 Order, Purchase and Supply Records 18 Engineering Office and Industrial Plant Records 19 Municipal Office Records 22 Professional Office 'Records 23 Medical 23 Law 23 Architectural 23 Other 24 Railroad Office Records 24 Real Estate and Insurance Office Records 24 SECRETARIAL WORK AS A PROFESSION FOR WOMEN 25 SOURCES 26 Bibliographies 26 Periodical Indexes 26 Trade and Selected Bibliographies 27 OFFICE METHODS GENERAL REFERENCES. Business digest. N. Y. Cumulative digest corporation. A weekly publication that is invaluable to the business concern which desires to keep well-informed of the trend of affairs in the business world. It contains a digest alphabetically arranged of articles in periodicals, reports, etc., relating to business, including office methods. Cahill, M. F. Office practice, by M. F. Cahill & A. C. Rug- geri. Macmillan, 1917. Primarily for students. The best methods are represented. The chapters on Office records, Office time and labor savers, and Office reference books are worthy of note. Dewey, Melvil. Decimal classification and relativ index. Ed. 9, rev. Lake Placid Club, N.Y. Forest press, 1915. $6. The most widely used system of classifying all sorts of material. Office efficiency. Reprinted from The business of in- surance, N. Y. Ronald press, 1912. I5c. Pam. Excellent, time-saving methods recommended by an expert in li- brary economy. Dicksee, L. R. Office organization and management, includ- ing secretarial work, by L. R. Dicksee & H. E. Blain. 3d ed. Lond. Pitman, 1914. $2. An English work which touches upon all problems that arise in office practice from the personnel of the office staff to legal matters. Fuller, W. D. Standardization in office work. Industrial Management, July, 1917, v. 53, p. 503-507. All office work classified as "straight line" and "circle" operations, Standards are given for determining the unit of work in the several cases. How-to systematize the day's work. 9th rev. ed. Chic. Sys- tem co. 1911. $i. (System "how books"). Practical methods every routine worker should know. Published also as Personal Efficiency in Business, 1914; and as How to Double the Day's Work, 1910. Kemble, W. F. Choosing employees by mental and physical tests. N. Y. Engineering Magazine Co. 1917. $3- The only book which treats this subject at length. It will be found of great assistance to the office executive in choosing his employees successfully. Kilduff, E. J Systematizing the office (in his Private secre- tary. 1916. p. 277-291. Century, $1.20). Methods of handling details. 8 PRACTICAL BIBLIOGRAPHIES Leffingwell, W. H. What scientific management did for my office. System, Dec. 1916, v. 30 p. 613-621; Jan. 1917, v. 31, p. 68-74. The Taylor system applied to office work. Murphy, C. D. Less of office routine. System, Nov. 1914, v. 26, p. 490-498. How to overcome unnecessary motion, cut expense, and increase efficiency. Office management. Chic. Shaw, CI9I4. 6oc. (Students' busi- ness book series). Concise, practical, and suggestive, but lack of an index detracts from its usefulness. Parsons, C. C. Office organization and management. Chic. LaSalle Extension Uniyersity, 1917. $2.50 lea. A large proportion of this work deals with records and systems for the various departments of the office. It is also issued as v. 18 of the Business administration series published by the LaSalle Ex- tension University. Purinton, E. E. Best office I ever saw. Independent, Sept. 15, 1917, v. 91, p. 425-426+ Office organization to secure efficiency in output with minimum cost and with consideration for employees. Purinton, E. E. Everyman's office. Independent. Nov. 20, 1916, v. 88, p. 316+. Advice on arrangement, equipment, employment, executives, finance, recording, mailing, filing, etc. Office efficiency. Independent, Feb. 21, 1916, v. 85, p. 276-278+ Principles which underlie office methods and suggestions for ap- plying them. Schulze, J. W. The American office. 2d ed. N. Y. Ronald press, 1914. $3. o. p. One of the most practical works on office methods. It covers office employees, training employees, arrangement of space, appliances, filing, records, system. New edition is expected. Simpson, T. W. How to discipline details. System, Aug. 1914, v. 26, p. 134-142. Office organization to make routine matters less burdensome. OFFICE APPLIANCES AND EFFICIENCY DEVICES Banning, Kendall. Short cuts in executive work. System, June, 1913, v. 23, p. 602-609. Ingenious devices which have been evolved to save time and effort of the man at the desk. Sub-title. Brinton, W. C. Graphic methods of presenting facts. N. Y. Engineering magazine co. 1915. $4. Almost the only book which presents the subject of preparing graphs for the nontechnical man without statistical training. Byles, R. B. Filing appliances, (in his Card index system. 1915. p. 104-117. Pitman, is.) Describes the equipment necessary to operate any filing system efficiently and simply. OFFICE METHODS 9 Cahill, M. F. Office time and labor savers (in her Office practice. 1917. p. 184-201). Machines for the correspondence department, for the financial department, and miscellaneous machines. Deyo, J. A. Making sure Jones gets our letters on time. System, June 1917, v. 31, p. 659-661. By means of blue prints used in connection with card records, the exact course of follow-up that each type of inquiry should re- ceive is mapped out and automatically attended to by clerks. Furer, J. A. Wider use for rubber stamps. System, July, 1914, v. 26, p. 102-103. How a convenient, well-devised rack for rubber stamps cuts the time of routine work in one office. Sub-title. Hudders, E. R. Filing equipment. (in his Indexing and filing. 1916. p. 189-214). An invaluable guide on the subject. A table is given which lists all sorts of matter to be filed, the equipment needed for filing, and where to obtain it. Leffingwell, W. H. 41 ways to save time in an office. Sys- tem, Feb. 1917, v. 31, p. 139-147. How to correct misdirected and unnecessary motions in office work and reduce the office payroll. Lehman, C. H. Saving your steps. Bankers' Monthly, Jan. 1918, p. 25. A dictaphone interconversing system that is simple and adaptable for large or small offices. It solves the problem of getting informa- tion quickly from one department to another. Nicholson, J. L. Mechanical office appliances (in his Factory organization and costs. 1909. p. 345-404. N. Y. Kohl technical pub. co. $5.50). Adding and listing machines, calculating and computing ma- chines, duplicating and printing machines, addressing machines, fil- ing devices, and loose-leaf ledgers. Page, W. K. Preparation and care of mailing lists. Chic. Addressograph Co. A compact and handy volume which contains much useful in- formation on keeping such lists up-to-date by means of simple systems and the use of the addressograph. Parsons, C. C. Machinery of the office, (in his Office or- ganization and management. 1917. p. 161-202). Machines and equipment which should be used to secure greatest efficiency. Rosenblatt, Ann. Machinery used in modern offices (in her Ambitious woman in business. 1916. p. 234-237. Funk, $1.50). More than 125 machines and systems listed under the following heads: Addressing, mailing, and duplicating machines; Computing and billing machines; Writing, filing, and indexing; Intercommuni- cating systems; Miscellaneous office devices and systems. Schulze, J. W. Office appliances (in his American office. 1914. p. 34-6i). Not illustrated, but the descriptions are clear. Short cuts that will save time (in How to systematize the day's work. 1911. p. 104-128). Three chapters on schemes and devices which are practical for the busy person. io PRACTICAL BIBLIOGRAPHIES Smith, R. W. It's easy to find Jones' letter now. System, Oct. 1917, v. 32, p. 554-555. How a blueprint showing arrangement of the filing cabinets and a guide list near at hand makes easy finding even for those who are unfamiliar with the files. SoRelle, R. P. Office appliances, (in his Office training for stenographers. 1916. p. 81-90). How to use and care for the typewriter, mimeograph, phono- graph, impression copies, and rollier copier. Trips to the other man's office. System, Feb. 1917, v. 31, p. 182-185. Pictures with explanations of the way several firms have simpli- fied for themselves such problems as making extra copies, getting out mail, filing papers, etc. Walton, Seymour. Mechanical appliances. Journal of Ac- countancy, Nov. 1916, v. 22, p. 394-400. Brief descriptions of tested machines that have been devised to abolish drudgery in office work. SECRETARIAL WORK Cody, Sherwin. How to be a private secretary. Chic. School of English, CI9I3. $2. Includes chapters on how to arrange a business letter attractively, getting out a day's dictation, office appliances, business papers, trans- portation, how to prepare legal forms, filing, duties of a private secretary, printing, etc. Brooklyn. Kilduff, E. J. The private secretary. Century, 1916. $1.20. An excellent work for anyone either employing a private secre- tary or wishing to become one. The routine of the work is fully taken up; managing callers, handling correspondence, letter-writing, filing, editing, printing, and proof-reading, etc. Different in purpose from Spencer's Efficient Secretary. Wisconsin. SoRelle, R. P. Office training for stenographers. Chic. Gregg pub. co. 1916. $1.25. Covers office routine, postal information, remittances, filing and indexing, office appliances, shipping, business and legal papers, tele- graph and telephone, editing, proof-reading, etc. Seeks to give the knowledge and training that employers call experience. Brooklyn. Spencer, E. L. Efficient secretary. Stokes, 1916. $i. The qualifications necessary for secretaries are discussed, fol- lowed by explanations of methods which make for efficient service. FILING AND INDEXING General References on filing equipment will also be found under Office Appliances and Efficiency Devices. Hamburgh, W. C. Files and filing (in his Talks on business correspondence. 1916. p. 169-239. Little, 75c). Twelve chapters forming a contribution on as many phases of commercial filing. OFFICE METHODS 11 Bracefield, Richard. Simple filing systems. System, Feb. 1912, v. 21, p. 169-172. Methods by which the small and medium-sized office keeps its correspondence ready for reference. Sub-title. Buchaca, E. J. A better way to file maps and charts. Sys- tem, Feb. 1917, v. 31, p. 217-219. Use of the revolving rack with leaves. Quick filing easy finding. System, Oct. 1914, v. 26, p. 438-440. Dewey decimal classification applied to filing papers in a business office. Byles, R. B. Card index system. Ed. 2, rev. & enl. Pit- man [1915] i s. A modern English work that reflects American methods. It treats, besides the principles, filing catalogs and rress cuttings, customers* and enquirers' registers, other card records, card index ledger, filing appliances. Cahill, M. F. Office record filing (in her Office practice. 1917. p. 66-113). Principles and practice very clearly explained. Clarke, A. L. Manual of practical indexing. Lond. Library supply co. 1905. $1.25. Notwithstanding that this is an older English work the principles laid down still continue good practice. Cody, Sherwin. Filing (in his How to be a private secretary. 01913- P- 90-104). Simple filing methods. Simple foundation principles of looseleaf and card sys- tems (in his How to be, a private secretary. CI9I3. p. 207-232). Brief explanations of the many applications of these systems to mailing and follow-up lists, bookkeeping, retail accounting, check- ing advertisements, cost systems, inventorying, real estate records, etc. Colcgrove, M. E. comp. Subject headings for information file, by M. E. Colegrove and M. A. McVety. Elm tree press, 1917. $i. Pam. (Modern American library econ- omy series). The 300 subjects under which the Newark library files current in- formation. A supplement to the Vertical file, by McVety. Sold also by the H. W. Wilson Co. Cope, E. A. Filing systems. Pitman, 1913. $i. An English work on the principles of filing systems applied to business. Not so up to date as American practice actually is, but the book has value. Doom of the hand-picked mailing list. Scientific American, Nov. 18, 1916, v. 15, p. 461+. A novel system of filing cards so that classification is indicated through mechanical operations. Dwyer, I. E. The filing of letters and papers (in his Busi- ness letter. 1914. p. 146-152. Houghton, $i), Simple, practical methods. 12 PRACTICAL BIBLIOGRAPHIES Flinn, A. D. Filing and indexing system of the Board of Water Supply of the City of New York. Journal of the Association of Engineering Societies, Oct. 1909. v. 43, p. 111-146. Detailed explanation of the filing and indexing in the different departments of the office. Gantt, H. L. Practical application of scientific manage- ment. Engineering Magazine, April, 1911, v. 41, p. 1-22. Card systems in theory and practice. Globe-Wernicke co. Filing and finding papers. CI9I3. Pam. For bills, cards, invoices, letters, mercantile reports, photographs, orders, tickets, tariffs, catalogs, sales reports, clippings, documents, legal papers, extracts, proofs, daily insurance reports, treatises. Sub-title. Housel, B. D. Finding mis-filed index cards. System, June, 1913, v. 23, p. 654-657. The Bertillon finding system applied to business methods. Rudders, E. R. Indexing and filing. N. Y. Ronald press, 1916. $3. The leading work in the field. The idea of the author is to codify rules which will cover the indexing and filing of records found in business organizations. A new edition is to be issued. Hudders, E. R. Information and data files, (in his Index- ing and filing. 1916. p. 136-151). Methods of handling matter including periodicals, bound litera- ture, clippings, correspondence, etc. Kaiser, J. Card system at the office. Lond. McCorquodale, n. d. 5. (Card system series, v. i). How to treat in a commercial office, correspondence, periodicals, books and pamphlets, trade catalogs, samples, circularizing, customers' index, travelers' index, mailing lists and business ledger. Systematic indexing. Pitman, 1911. $4.50. (Card sys- tem series, v. 2). Treats of intelligence department, literature, classification, sys- tematic indexing, application to the card index, application to the ' book index. Keane, C. D. A four-in-one filing system. System, Nov: 1913, v. 24, p. 540-541. How to classify and subdivide a card index by use of inverted tabs. Kilduff, E. J. Filing (in his Private secretary. 1916. p. 144- 173). Explains fully applications of alphabetic and numeric filing. Library bureau. Card and filing supplies. 1916. Cards and guides for commercial, professional, public office, and other uses. n.d. The new method for indexing cards, n. d. Simple, rapid, accurate. Vertical filing, n. d. For correspondence, credit information, invoices, sale and purchase orders, legal papers, checks and vouchers, catalogs, blue prints. Sub-title. Macey co. First principles of filing systems. 1915. A text-book for those who wish to establish a thorough under- standing of the fundamentals of filing, indexes, and card systems. OFFICE METHODS 13 McVety, M. A. Vertical file, by M. A. McVety & M. E. Colegrove. Woodstock, Vt. Elm tree press, 1915. 5oc Pam. (Modern American library economy series, v. 2). Detailed account of an exact and simple system for assembling, labeling, and keeping up-to-date matter not found in book form. Sold also by the H. W. Wilson co. Nicholson, J. L. Filing and loose-leaf devices (in his Fac- tory organization and costs. 1909. p. 399-404). Filing devices, loose-leaf systems, binders, and card systems. Owen, O. A. How my desk saves times for me. System, Aug. 1917, v. 32, p. 200-201. Recency method of filing personal papers. Of value where only small amount of matter is to be cared for. Petherbridge, Mary. Technique of indexing. Lond. Secre- tarial bureau, 1904. An English work which explains the making of card indexes for correspondence, magazines, newspapers, etc. Although not new, the practice recommended is good. Pittsburgh Carnegie library. Rules for filing cards in the dictionary catalogs of the Carnegie library of Pittsburgh. 1915. Pam. Represents the established library practice for alphabeting en- tries in a card catalog. The rules a/e applicable to commercial filing as well. Ralph, G. G. Methods and devices for making records avail- able, (in his Elements of record keeping for child-caring organizations. 1915. p. 132-155. N. Y. Survey Asso- ciates, $1.25). Indexing records, organizing records for filing, filing records, special indexes, signals, and protection of records are the subjects treated in a way which has application to filing in general. Rand co. Rand visible card systems. 1918. Methods of filing cards without the card drawer, so that index- ing matter on a given card is not hidden by other cards. Other firms supplying literature on visible indexing are Acme Card System Co., American Kardex Co., Index Visible, Inc., Li- brary Bureau. Reynolds, J. J. A card index and what it means. Electric Railway Journal, Oct. 16, 1915, v. 46, p. 815-818. Principles of a card index, work of the Boston Index Bureau, work of other index bureaus, and the card index as applied to records of employees of large corporations. Risque, F. W. Loose leaf books and systems for general business. St. Louis, Studley, 1907. $3. Comprehensive and concise. Methods of keeping many records in this form are explained. SoRelle, R. P. Filing systems and filing, (in his Office training for stenographers. 1916. p. 59-78). Brief treatment of the elements of office filing and indexing. Spencer, E. L. Filing and listing (in her Efficient secretary. 1916. p. 100-105). The simplest forms of filing. Tarrant, S. C. Cross filing instead of remembering. Sys- tem, July, 1914, v. 26, p. 84-85. Classifying miscellaneous papers and materials for quick ref- ference. Sub-title, \ 14 PRACTICAL BIBLIOGRAPHIES Wheeler, M. T. Indexing: principles, rules, and examples. 2d ed. rev. Albany, N. Y. University of the state of N. Y. 1913. (New York state library school bulletin, n. 33). The subject is presented from the viewpoint of the librarian and literary worker, but its principles are adaptable to commercial work. Wigent, W. D. Modern filing: a textbook on office systems. Rochester, N. Y. Yawman & Erbe. 1916. $i. Alphabetical, numerical, geographical, and subject filing, follow- up, card record systems, etc. St. Paul. Yawman and Erbe manufacturing co. How to transfer papers and records, n. d. Three methods explained. Vertical filing down-to-date. CI9I5. Catalogs, Pamphlets, and Clippings Byles, R. B. Filing catalogues and press cuttings, (in his Card index system. 1915. p. 51-63. Canavan, R. How catalogs and pocket maps are filed in an engineer's office. Engineering News, Apr. 5, 1917, v. 78, p. 46-47. Use of the Dewey classification and the unifile container. A catalogue that is filed automatically. Printers' Ink, Mar. 2 9, I9 J 7> v. 98, p. 67-68+. A scheme for folder catalogs by which the manufacturer binds his bulletins in separate folders, each of which is indexed for filing. Provision is also made for filing allied matter, such as correspond- ence, in the same folder. Cunningham, J. C. Report of the committee investigating the use and methods of handling and filing newspaper clippings. Special Libraries, Sept.-Oct. 1913, v. 4, p. 157- 161. Treats of sources, classification, filing, indexing. Dana, J. C. Color-and-position method for filing pamphlets, books, maps, documents, letters and other material. Pt. i. Woodstock, Vt. Elm tree press, 1918. System as used for filing pamphlets in the Newark (N. J.) pub- lic library. Sold also by the H. W. Wilson Co. The story of the made in Newark material. Special Li- braries, Nov. 1911, v. 2, p. 93-96. Explanations of the methods of collecting, filing, and cataloging the trade catalog collection in the Newark library. Davies, J. P. Catalog filing and indexing (in his Engineer- office systems and methods. 1915. p. 492-499). An all round practical system for general use. Eikenberry, W. L. Vertical filing for pamphlet collections Science, Jan. 19, 1917, n.s. v. 45, p. 64-65. Use of vertical commercial filing cases. Estimate of cost per inch is given. The classification system is not so clearly treated. Everitt, F. C. Filing articles and data. Machinery, Aug. 1913, v. 19, p. 954-955- A scrap-book file permiting both sides of clippings to be read. Sub-title. OFFICE METHODS 15 Flagg, C. A. The pamphlet question. Bulletin of the Maine State Library, Oct. 1914, v. 4, p. 6-7+. Manner of treating pamphlets in the Bangor (Me.) public library which is adaptable to office pamphlet files. Reprinted in Bulletin of the New Hampshire State Library, Dec. 1914, and abridged in in the Library Supplies Catalog of the Library Bureau, 1916. Rudders, E. R. Catalog and pamphlet filing, (in his Index- ing and filing. 1916. p. 153-160). Methods of classification, indexing, and shelving. Library scheme for catalogs and price lists. Electrical Re- view, Lond. Oct. 25, 1912, v. 71, p. 676-678. A method providing easy reference to a collection of trade catalogs. Miller, M. R. Filing pamphlets. Science, Sept. 14, 1917, n.s. v. 46, p. 263-264. A system of filing agricultural pamphlets which uses the Library of Congress classification. Cross reference is provided for and a register of origins is kept. Storer, T. L. The care of pamphlet collections. Science, Nov. 24, 1916, v. 44, p. 735-739- Five methods suggested with emphasis on the one employing pamphlet cases as used in the Museum of Vertebrate Zoology of the University of California. The classification scheme for pamph- lets on scientific subjects is illustrated. White, W. F. New Paltz system of treating pamphlets and art material. Public Libraries, July 1903, v. 8, p. 301-306. A system for classifying and cataloging this kind of material that is applicable to either the Dewey decimal or the Expansive systems of classification. While worked out in a reference library, it may be used as successfully for filing and indexing pamphlets, clippings, and pictures in an office. Pictures, Cuts, Etc. Matter on filing this sort of material will also be found under Engineering Office and Industrial Plant Records and under Profes- sional Office Records, Architectural. Davis, W. S. Filing negatives and prints. Photo-Era, May, Methods requiring simple equipment and insuring easy finding. Hudders, E. R. Filing of electrotypes and cuts, (in his In- dexing and filing. 1916. p. 184-188). Treats of a type of filing needed by publishers, advertising agen- cies, printing plants, and catalog or mail order business. Correspondence Matter which may be applied to this subject will be found entered under Filing and Indexing, General, and also under Railroad Office Records. Clark, N. M. Files that find letters in a hurry. System, Aug. 1915, v. 28, p. 216-220; Sept. 1915, v. 28, p. 320-324; Oct. 1915, v. 28, p. 434-438. Articles explaining the four basic filing systems and the^r variations to meet the needs of specific cases. 16 PRACTICAL BIBLIOGRAPHIES Correspondence filing classification. Journal of Electricity, Power and Gas, Aug. 15, 1914, v. 33, p. 151-154; Aug. 22, 1914, v. 33, p. 177; Aug. 29, 1914, v. 33, p. 197-198; Sept. 5, 1914, y. 33, P. 229; Sept. 12, 1914, v. 33, p. 248. A detailed classification system used in an electric station. Diemer, Hugo. The general office, (in his Factory organ- ization and administration. 1910. p. 126-131. N. Y. Mc- Graw-Hill, $3). A numerical system for letters with card index and cross-index, Fawcett, Waldron. Handling correspondence at the U. S. Department of State. Inland Printer, Oct. 1915, v. 56, p. 109-112. Outline of the modern methods which enabled the department to cope with the tremendous amount of correspondence at the outbreak of the European war. Ring, J. jr. Correspondence filing method used by the Mer- cantile Trust Co. of St Louis. Bankers' magazine, Feb. 1910, v. 80, p. 236-242. A vertical file and voucher system to trace material removed from the file at any time. Schulze, J. W. Correspondence filing (in his American office. 1913. p. 224-236). Description of the most generally used systems. Thompson, C. B. Right filing and easy finding. System, June, 1913, v. 23, p. 586-592. A logical mnemonic classification to expedite handling of records and correspondence. The same is given in his Scientific management, 1914, p. 508-519. U. S. President's commission on economy and efficiency. Memorandum of conclusions reached concerning the principles that should govern in the matter of handling correspondence. Wash. Govt. print, off. 1912. (Circular, no. 21). Suggestions for the use of labor-saving devices in preparing and mailing letters, etc. U. S. President's commission on economy and efficiency. Reports of the commission. Wash. Govt. print, off. 1913. Includes critical discussion, with diagrams, of the methods of handling and filing correspondence in various offices of the de- partments of War and Justice, with specific recommendations for improved, simplified methods. New York. CJ. S. Weather bureau. Weather bureau correspondence files. Wash. Govt. print, off. 1912. Pam. Description of the filing system with instructions and a decimal classification for indexing. Wade, T. G. Files that increased sales 35%. System, Nov. 1915, v. 28, p. 553-556. A follow-up system of filing and indexing correspondence in the general office of a manufacturing company. Accounting, Banking, Credit, and Collection Records Beerbower, C. W. Simple card system for handling collec- tions. Bankers' Magazine, June, 1912, v. 84, p. 771-773- Two systems described, either of which may be used independ.. ently of the other. OFFICE METHODS 17 Byles, R. B. The card index ledger, (in his Card index system. 1915. p. 92-103). A concise and adequate explanation of the system. Cramer, J. A. Filing. Bankers' Magazine, May, 1912, v. 84, p. 655-660. The subject file applied especially to banking; the file clerk, equip- ment, and method of filing are treated. Cramer, J. A. The filing department. N. Y. Bankers' Pub- lishing co. 1917. $i. (Bank department series, 3). Concise and adequate treatment of bank filing. The following subjects are treated: Equipment, theory, actual filing, what to file, transferring, and the file clerk. Haseltine, W. E. Experience with a card ledger for meter records and water bills. American City, July, 1916, v. 15, p. 68-71. System employed by a public utilities corporation in Wisconsin. Holt, H. M'. Keeping track of credit information. Bankers' Magazine, May, 1917, v. 94, p. 532-533- Cross reference system of indexing by means of two sets of card indexes. Hooven, S. L. Cards for savings bank. Bankers' Magazine, July, 1914, v. 89, p. 29-31. Card ledgers employed in keeping bank accounts. Hudders, E. R. Check and voucher filing, (in his Indexing and filing. 1916. p. 181-183). Credit records. (In his Indexing and filing. 1916. p. 171- 174). Huntington, R. T. These files increase deposits for two banks. System, Feb. 1917, v. 31, p. 210-214. Credit files and how they work. Library bureau. Records for national, state, and savings banks, safe deposit and trust companies, n. d. Card records for banks. Miller, G. E. Each morning at ten I know yesterday's prof- its. System, Aug. 1916, v. 30, p. 201-205. Sales records and accounting method for merchants. Parsons, C. C. Cost accounting records, (in his Office or- ganization and management. 1917. p. 273-284). Credits and collection records, (in his Office organiza- tion and management. 1917. p. 237-245). Schulze, J. W. Records for credit and collection depart- ment (in his American office. 1914. p. 264-273). Wright, M. N. File that's always ready. System, Aug. 1917, v. 32, p. 208-209. A convenient and compact system of card records and folders for the credit department. Yawman and Erbe manufacturing co. Card ledger preferred and why. CI9I4. The card records and methods of indexing. i8 PRACTICAL BIBLIOGRAPHIES Advertising and Sales Records Rudders, E. R. Filing- of sales invoices, (in his Indexing and filing. 1916. p. 175-177). Sales records, (in his Indexing and filing. 1916. p. 166- 170). Ingersoll, W. H. ed. Organizing and systematizing an ad- vertising department. (in Sales promotion by mail. 1916. p. 179-273. Putnam, $2). Contains valuable matter on system and records for this depart- ment. Among subjects of general application are Data file and index, p. 219-227. The current file, p. 234-236, Memory tickler, or automatic calendar, p. 237-238. Morgan, R. A. My plan of records. System, Oct. 1914. v. 26, p. 436-43.7. Recording and filing in the advertising department. Parsons, C. C. Advertising department records, (in his Office organization and management. 1917. p. 207-220). Sales department records, (in his Office organization and management. 1917. p. 221-236). Schulze, J. W- Records for advertising and sales depart- ments, (in his American office. 1914. p. 274-308). Werheim, W. P. Organization and work of a promoting de- partment, (in Sales promotion by mail. 1916. p. 277- 305). Includes discussion of the use of card and report forms and methods of filing these. Order, Purchase, and Supply Records Borget, A. J. Records the buyer needs. System, Apr. 1914, v. 25, p. 404-407- . Card system applied. Clarke, P. H. Inventories that take care of themselves. System, Oct. 1915, v. 28, p. 427-431. Perpetual inventory system successfully worked out in several establishments. English, W. S. Short cut stockkeeping records. System, Sept. 1913, v. 24, p. 304-307. Card system to aid stockroom efficiency and keep .orders up-to-date. Hudders, E. R. Filing of purchase invoices, (in his Index- ing and filing. 1916. p. 178-180). Purchase records, (in his Indexing and filing. 1916. p. 161-165). Library bureau. Perpetual stock records, n. d. For the purchase and supply departments. Mungen, D. D. Index of goods on hand. System, May, 1914, v. 25, p. 546-548. A more elaborate stockkeeping system for a larger business than is shown in More sales with less stock, by Banning, System, Mar. 1914, v. 25, p. 326-329. Parsons, C. C. Order department records, (in his Office organization and management. 1917. p. 246-252). OFFICE METHODS 19 Purchasing orders, (in his Office organization and man- agement. 1917. p. 253-260). Shipping records, (in his Office organization and man- agement. 1917. p. 268-272). Stores records, (in his Office organization and manage- ment. 1917. p. 261-267). Rates, R. T. Inventory everyday. System, Nov. 1914, v. 26, P. 536-539. Card system for keeping track at all times of stock on hand. Sub-title. Schulze, J. W. Production order systems, (in his American office. 1914. p. 255-263). Purchasing and store room records, (in his American office. 1914. p. 237-254). Sinn, W. Weekly records of profits. System, Oct. 1914, v. 26, p. 417-421. Inventory methods. Stebbins, H. A. These records tell how much to buy. Sys- tem, May, 1017 v. 31, P ; 540-541. Card records for data in ordering used with unique filing de- vice revolving rack for card filing boxes placed near operator's desk. Twyford, H. B. Operation of purchasing department, (in his Purchasing; its economic aspects and proper methods. 1915. p. 73-161. N. Y. Van Nostrand, $3). Records and their handling for this department treated in four chapters; Obtaining and tabulating proper records; Work connected with requisition and order; Invoices and method of handling; Op- eration of stores. White, H. R. Records for the purchasing and supply de- partment. Engineering Magazine, Jan. 1914, v. 46, p. 571- 576. System of listing supplies and following up orders. Yawman and Erbe manufacturing co. Saving money in buy- ing. CI9T3. All kinds of card records for the purchase department. Watching the sales barometer, c 1913. Card records and filing methods. Engineering Office and Industrial Plant Records Botsford, H. L. A filing system suggested for use of engi- neers. Mining and Engineering World, Jan. 6, 1912, v. 36, p. 13-16. An abridgment of the Illinois-Dewey classification for engineer- ing literature, with an original expansion in geology, mining, metal- urgy, etc. New York. Breckenridge, L. P. An extension of the Dewey decimal sys- tem of classification applied to the engineering indus- tries, by L. P. Breckenridge and G. A. Goodnough, Ur- bana, 111. Illinois university, 1906. (Illinois University Engineering Experiment Station, Bulletin no. 9). Amplification of the 500, 600, 700 classes of the Dewey classifica- tion. 20 PRACTICAL BIBLIOGRAPHIES Bromley, C. H. Engineers' operating data file. Power, May 9, 1916, v. 43, p. 652-654. Cards bearing important data about the plant, its machinery and supplies. Buch, Fred. A simple system for filing and handling trac- ings and prints. Engineering Magazine, July, 1913, v. 45, p. 546-561. Methods for the drafting room. Campbell, G. E. An efficient filing system for the drafting room. Machinery, Jan. 1914, v. 20, p. 374-375. Simplified system with card indexes kept as a check against mis- takes. Carabin, M. A. The filing system (in her Work of the Detroit Edison company's library. Special Libraries, Oct. 1916, v. 7, p. 135-139). A system applicable to filing material accumulated in the offices of an engineering concern or manufacturing plant. Convenient cabinet for filing power plant charts. Engineer- ing and Contracting, Nov. 29, 1916, v. 46, p. 479. Plan of a filing cabinet for charts. Reproduced from the Elec- trical World. Converse, C. M. Office system and forms for the electrical contractor. Electrical Review and Western Electrician, July 24, 1915, v. 67, p. 150-2. Methods of indexing and filing contractors' orders, time slips, etc. Davies, J. P. Engineering office systems and methods. N. Y. McGraw-Hill, 1915. $5. A chapter is devoted to indexing and filing system for the engi- neering office. Diemer, Hugo. The drafting department (in his Factory or- ganization and administration. 1910. p. 149-158). Filing drawings and blue prints. Dolkart, Lee. Our easy way to file bulky papers. System, Aug. 1916. v. 30, p. 192-193. Method for filing blue prints in the office of a contracting firm. French, R. De L. The filing of engineering literature. Canadian Engineer, Nov. 12, 1914, v. 27, p. 629-640. Dewey decimal system of classification in engineering and its extension to cover municipal engineering. Sub-title. Gregory, J. H. Indexing and filing engineering computa- tions. Engineering News, Jan. 8, 1914, v. 71, p. 78-83. Describes the practice of a hydraulic and sanitary engineering office. Hall, P. W. Classification of drawings and parts. Ameri- can Machinist, Sept. 3, 1914, v. 41, p. 403-406. Methods of filing and classification used in a large printing press works. Harris, F. W. Fewer factory forms for getting the same work done. Factory, April, 1917, v. 18, p. 481-482. Vertical filing system in the factory office and standardization of record forms. OFFICE METHODS 21 Hartwell, H. C. Filing and indexing data in the office of the chief engineer of elevated and subway construction, Boston Elevated Railway co. Journal of the Association of Engineering Societies, Aug. 1909, v. 43, p. 80-84. Synopsis of this article in Engineering Record, Feb. 6, 1909, v. 59, P. 152. Heywood, A. L. System in technical offices. Engineering Record, Mar. 29, 1913, p. 353-354- The purpose of this article is to indicate the matters which the engineer should consider when planning his office system. Highway superintendent of Cook county, Illinois, simplifies filing system. Engineering Record, Oct. 16, 1915, v. 72, p. 473-474- Road and bridge plans are indexed by logarithmic designations which show their precise location in the county. Sub-title. Jones, F. H. Filing and indexing system for Boston Harbor development work. Engineering News, June 26, 1913, v. 69, p. I333-I334. An outline of a system of decimal classification. Kenner, A. R. Indexing and filing technical literature. En- gineering and Mining Journal, May 15, 1915, v. 99, p. 851- 856. Superiority of the topical system over others and the weak- ness of the Dewey system are shown. An individual topical scheme of classification with filing methods is described as devised and used by a mining engineer for mining needs. Knoeppel, C. E. Procedure with reference to shop details. Engineering Magazine, May 1911, v. 41, p. 246-255. Card system used. Krause, L. B. Engineers' technical file should be small, up- to-date and easily kept. Engineering Record, Dec. 18, 1915, v. 72, p. 760-761. Explanation of the system needed in an engineering office, writ- ten by the librarian of a large firm. Indexing data on stream flow and rainfall. Engineering Record, Jan. 31, 1914, v. 69, p. 140-141. An index for quick reference to state reports, federal reports, and other material in an engineering library. McDaniel, A. B. A businesss office system of an engineering company. Engineering Record, Dec. 2, 1911, v. 64, p. 649-650. Efficient and simple method of keeping accounts, records, and cost data. Magazine for filing blue prints. Electric Railway Journal, Mar. 10, 1917, v. 49, p. 449. Map filing cabinet which affords a handy method of filing blue prints. Method of labeling and filing plans used by the New ^ork Highway Commission. Engineering and Contracting, Sept. 30, 1914, v. 42, p. 324-325- Classification and filing system. Parsons, J. L. Office record system for civil engineers. En- gineering and Contracting, Nov. 29, 1916, v. 46, p. 466-469. Filing and indexing system for engineering literature, drainage surveys, and road surveys. 22 PRACTICAL BIBLIOGRAPHIES Ward, Roy. Filing drawings and storing patterns. Ameri- can Machinist, June, 1911, v. 34, p. 1163-1164. A system applicable to machine-tool building. Williams, A. D. Records for the works publication bureau. Iron Age, May I, 1913, v. 91, p. 1066-1069. A system for keeping track of the photographs, cuts, and the literature issued by a manufacturing company. Sub-title. Yawman and Erbe manufacturing co. The proper place for blue prints and drawings. 01916. Convenient, easily-used system. Municipal Office Records Fee, R. J. Filing correspondence in a municipal department. Engineering News, Apr. 27, 1916, p. 786-788. The author is indexer of Board of Water Supply records, New York City. Oilman, E. H. Why the municipal office needs modern sys- tem. Municipal Engineering, June, 1913, v. 44, 499-504. Cards used in the different departments. McNeal, John. City engineer's office records. Municipal Journal, Mar. 23, 1916, v. 40, p. 397-398. Compiling and filing data and daily accounts of work accom- plished ledger cards quantity estimates filing and indexing maps and records note books maps for recording data. Sub-title. Murphy, J. L. Filing system of the New York Board of Water Supply. Engineering News, Aug. 6, 1908, v. 60, P- I37-I4L Complete exposition of the classification used in all departments. Owens, J. M. Loose-leaf filing systems for city surveys. Engineering News, Aug. 24, 1916, v. 76, p. 346-349. The system as actually used. Osgood, Manley. System in a city engineer's office. Amer- ican City [city ed.] Aug. 1917, v. 17, p. 136-138. Scope of work, office routine, filing system, and cost account- ing as practiced in city engineer's office in Ann Arbor, Mich. Au- thor will supply samples of forms described in his article. Peck, R. H. Borough engineer's plan filing system. Engi- neering News, Mar. 12, 1914, v. 71, p. 564. An inexpensive, elastic method. Remington, W. H. B. Card index for registering voters. American City, Dec. 1916, v. 15, p. 670-672. Complete and compact system for keeping track of voters in city clerk's office. Special provision is made for recording the progress of naturalization proceedings in the case of foreign resi- dents. Skidmore, I. H. The filing system of records in the Engi- neering department of Salt Lake City. Journal of the Association of Engineering Societies, Aug. 1909, v. 43, p. 72-76. Methods for filing in four divisions of the office. OFFICE METHODS 23 Taylor, W. G. Our efficient index system for city engineers' offices. Engineering Record, Mar. 20, 1909, v. 59, p. 319- 320. Exposition of the Dewey system for classifying matter in engi- neering offices. A short bibliography of articles before 1910 on filing systems and office practice for engineers is given at the end of the article. Varney, H. A. Indexing used in the Engineering depart- ment of the town of Brpokline. Journal of the Associa- tion of Engineering Societies, Aug. 1909, v. 43, p. 77-79. Professional Office Records Medical Black, C. E. Card system in medical practice. Reprint from Medical Fortnightly, Oct. 26, 1903. Pam. An excellent system recommended for recording data in a doctor's office. Harlow, A. F. One-man business. System, Aug. 1917. v. 32, p. 206-208. Office records for the dentist. Three forms are explained. Van Brackle, J. A. One-man business. System, Nov. 1917, v. 32, p. 740-742. Simple records of practical value for a physician. Law Clarke, P. H. A lawyer's records. Docket, Apr. 1915, v. 2, p. 1369-1370. Time records kept on cards especially designed for the lawyer. Cole, Roland. Systematizing the lawyer. Case and Com- ment, Jan. 1913, v. 19, p.. 534-539. Methods of indexing, filing papers __ , papers and records, and a card docket. Rudders, E. R. Filing in lawyers' offices, (in his Indexing and filing. 1916. pf. 215-266). Thorough treatment of the various kinds of matter which must be filed in such offices. Patterson, J. H. comp. Practical business systems adapted for use in law offices. Case and Comment, Jan. 1914, v. 20, p. 521-524; Feb. 1914, v. 20, p. 606-610; Mar. 1914, v. 20, p. 807-812; May 1914, v. 29, p. 890-893. Covers the following topics: Keeping a record of the business, filing letters and papers, keeping record of time, systematizing the day's work, collections. Architectural Ginsburger, Emil. Arrangement of photographs and mag- azine plates. Brickbuilder, Oct. 1907, v. 16, p. 175-176. The Dewey decimal system for arranging material in an archi- tect's office. Rudders, E. R. Architectural filing, (in his Indexing and filing. 1916. p. 227-257). A complete treatment of the subject including a classification system for plates, photographs, and drawings. 24 PRACTICAL BIBLIOGRAPHIES Kimball, S. F. Arrangement of photographs and magazine plates. Brickbuilder, April, 1908, v. 17, p. 79-82. A classification for architects based on the decimal system, but more comprehensive than Dewey. Ricker, N. C. An extension of the Dewey decimal system of classification applied to architecture and building. Ur- bana, 111. Illinois university, 1906. (Illinois University Experiment Station, Bulletin no. 13). A carefully worked out extension from 690 through 729. Waid, D. E. Business side of an architect's office. Brick- builder, Feb. 1914, v. 23, p. 47-49; March, 1914, v. 23, p. 62-64; May, 1914, v. 23, p. 103-105. Articles which give facsimiles of forms used with method of handling for convenient reference as actually worked out in the offices of firms named. Other Chapin, F. S. Business systems in the professor's study. School and Society, Nov. 1915, v. 2, p. 709-711. Adaption of business methods to take care of considerable detail without a secretary. Hudders, E. R. Files of an accountant, (in his Indexing and filing. 1916. p. 258-277). Gives classification for an accountant's data file, besides methods of indexing clients' files. Railroad Office Records Higgins, H. K. Specification for filing and indexing railroad plans. Journal of the Association of Engineering So- cieties, Aug. 1909, v. 43, p. 57-7L Same abridged in Engineering News, Dec. 30. 1909, v. 63, p. 721-723 under title Requirements of Engineering Files and Indexes. Saunders, H. J. Railway-valuation office index and file sys- tem. Engineering News, Nov. 4, 1915, v. 74, p. 894-896. Practical, self-indexing decimal system capable of unlimited ex- pansion. Wallace, S. E. Classification for railway files. Railway Age Gazette, Oct. 17, 1912, v. 53, p. 725-728. Outline and suggestions for simplifying the problem of filing papers and information for ready reference. Williams, W. H. Railroad correspondence file. Library bureau, 1911. $7.50. "Decimal classification for indexing railway correspondence and records." Real Estate and Insurance Office Records Day, J. P. By-products from my mailing list. System, July, 1914, v. 26, p. 62-68. Methods of classifying and filing names of prospects in a New York real estate company. My policies in records. System, June, 1914, v. 25, p. 616-623. Card system used in a real estate office. OFFICE METHODS 25 Library bureau. Insurance and real estate records and equipment. cigi6. An efficient system of card records. Spencer, E. L. Special filing (in her Efficient secretary. 1916. p. 107-119). Filing in a broker's office, filling in a real estate office, filing in a machinery office. Follow-up systems worked out for these offices. Wade, T. G. Cards that help sell real estate. System, Apr. 1916, p. 428-430. A simplified system of colored cards classified and filed accord- ing to districts. SECRETARIAL WORK AS A PROFESSION FOR WOMEN Cunningham, Frances. Secretarial opportunities for women (in Wisconsin University Extension division. Voca- tional conference papers and vocational preparation. 1913. p. 8-14. Madison, Pub. by the Univ. loc). Gives a resum6 of the demands made upon the Intercollegiate Bureau of Occupations in placing women in secretarial positions. The qualifications necessary, the salaries, etc., are discussed. Cunningham, J. M. Character of office service (in Woman's educational and industrial union. The public schools and women in office service. 1914. p. 74-112). The kind of work women must do if they aim at the higher paid secretarial work. Gilbert, Eleanor. See Rosenblatt, Ann. Intercollegiate bureau of occupations N. Y. Opportunities in occupations other than teaching. N. Y. Pub. by the author. 1915. Pam. isc. Opportunities open to women in New York. Stenographic and secretarial positions, p. 6-9. Perkins, A. F., ed. Vocations for the trained woman. Bost. Women's educational and industrial union. ci9io. (Studies in economic relations of women, v. i). See chapters on The college woman as a secretary, by S. L. Arnold; p. 201-205; Clerical and secretarial work, by H. M. Kelsy, p. 206-208; The private secretary, by A. P. Anderson, p. 209-214. Post, M. A. Opportunities for women in secretarial service (in Martin, Eleanor. Vocations for the trained woman. 1914. p. 109-143. Longmans, $1.50.) (Studies in the economic relations of women, v. I, pt. 2). A thorough investigation of the secretarial field brought about by the problem which confronted the Appointment Bureau of the Women's Educational and Industrial Union. Rosenblatt, Ann. The office field for women (in her Ambi- tious woman in business. 1916. p. 227-258. Funk, $1.50). The opportunities open to woman and the demands made upon her. 26 PRACTICAL BIBLIOGRAPHIES SOURCES Bibliographies Adriance memorial library (Poughkeepsie, N. Y.) List of books for business men. 1915. Brooklyn (N. Y.) public library. The business man's library. 1917. Jacobs, C. L. Vocational guidance bibliography. 1916. (Cal. state board of education. Bulletin, no. 12). New York public library. Municipal reference library notes. Jan. 5, 1916. New York School of Filing. List of books on filing systems, card records, business organizations, and general busi- ness principles; compiled by Mrs Eugenie Chick. 1916. Not published. Newark (N. J.) free public library. The Newarker. May, Philippine library (Manila, P. I.) Bulletin. Oct. 1914. Pittsburgh (Pa.) Carnegie library. Bulletin. Dec. 1915. Portland (Ore.) library association. Bulletin. Nov. 1915. Rosenblatt, Ann. Bibliography of business books, courses, and references (in her Ambitious woman in business. Funk, 1916. $1.50). Salem (Mass.) public library. Bulletin. Apr. 1914. Nov. 1916. San Francisco (Cal.) public library. Bulletin. July, 1915. Seattle (Wash.) public library. Library poster. Mar. 15, 1916. 1600 business books; arranged by authors, by titles, and by subjects; compiled by S. B. Ball under supervision of J. C. Dana; second edition, revised and enlarged by L. H. Morley and S. H. Powell. Wilson, 1917. Springfield (Mass.) city library. Bulletin. Jan. 1914. Apr. 1915. Feb. 1917. What to read on business. N. Y. Business bk bureau, CI9I2. Wisconsin library commission. Bulletin. Apr. 1915. June, 1915. 1917- Periodical Indexes American library annual. 1913-date. Engineering index. 1910-1917. OFFICE METHODS 27 Index to legal periodicals, igi3-date. Industrial arts index. 1913-date. Readers' guide to periodical literature, ipog-date. Readers' guide supplement. iQ07-date. Trade and Selected Bibliographies A. L. A. booklist, v. 9-13. Book review digest, igio-date. Cumulative book index. ipi2-date. 14 DAY USE RETURN TO DESK FROM WHICH BORROWED LOAN DEPT. This book is due on the last date stamped below, or on the date to which renewed. Renewed books are subject to immediate recall. ' *-* l^LJ MflVlQ'Cyi J WHI A *i b4 ~ pjM 20 fl Merger iM r wnu^ OiWr _ ., u ^ - _ - - _ - LD 21A-60m-4,'64 (E4555slO)476B University of California Berkeley , oaylord Bros. Makers Syracuse, N- Y. YB 05917 UNIVERSITY OF CALIFORNIA LIBRARY