No. 1912 ORDNANCE PROPERTY REGULATIONS 1909 WASHINGTON GOVERNMENT PRINTING OFFICE 1910 '-'- 7'; (32915-557.) WAR DEPARTMENT, OFFICE OF THE CHIEF OF ORDNANCE, Washington, November 13, 1909. The ADJUTANT GENERAL, United States Army. SIR: 1. I have the honor to submit herewith, for approval by the honorable the Secretary of War, as provided for in section 1167, Revised Statutes of the United States, manuscript compilation of Ordnance Property Regulations. 2. These regulations are intended to supersede the Ordnance Property Regulations of 1877, which have become obsolete. Respectfully, JNO. T. THOMPSON, Lieutenant Colonel, Ordnance Department, U. S. Army, Acting Chief of Ordnance. [First indorsement.] (1587761.) WAR DEPARTMENT, THE ADJUTANT GENERAL'S OFFICE, Washington, November 16, 1909. Respectfully returned to the Chief of Ordnance, approved by the Secretary of War. HENRY P. McCAiN, Adjutant General. (3) CONTENTS. Page. ARTICLE I. Laws relating to ordnance property 7 II. Custodians of ordnance property 13 III. Classification of ordnance property 16 IV. Care and preservation of ordnance property 20 V. Requisitions for ordnance property 26 VI. Transfers of ordnance property 36 VII . Purchases of ordnance property 45 VIII. Manufacture of ordnance property 46 IX. Sales of ordnance property 47 X. Accumulations, recoveries, etc., of ordnance property 48 XI. Expenditure of ordnance property 50 XII. Loss, damage, or destruction of ordnance property 61 XIII. Nomenclature for ordnance property 72 XIV. Accountability for ordnance property 74 XV. Inventories of ordnance property 98 XVI. Settlement of returns 103 XVII. Reports on ordnance property 107 Appendix giving list of forms required in accounting for ordnance property 109 (5) ORDNANCE PROPERTY REGULATIONS. ARTICLE I. LAWS. 1. The Chief of Ordnance, or the senior officer of that corps for any district, shall execute all orders of the Secretary of War, and, in time of war, the orders of any general or field officer commanding an army, garrison, or detachment, for the supply of all ordnance and ordnance stores for garrison, field, or siege service. (Sec. 1166, Rev. Stat.) 2. Hereafter the United States shall furnish mounts and horse equipments for all officers of the Army below the grade of major required to be mounted. (Act of May 11, 1908.) 3. Upon the request of the head of any department, the Secretary of War is authorized and directed to issue arms and ammunition whenever they may be required for the protection of the public money and property, and they may be delivered to any officer of the depart- ment designated by the head of such department, to be accounted for to the Secretary of War, and to be returned when the necessity for their use has expired. Arms and ammunition heretofore furnished to any department by the War Department, for which the War De- partment has not been reimbursed, may be receipted for under the provisions of this act. (Act of Mar. 3, 1879.} 4. The War Department may furnish the District Commissioners for the use of the police, upon requisition, such unserviceable horse equipments as may be required. (Act of May 26, 1908.) 5. The purchase or manufacture of arms, ordnance stores, quarter- master stores, and camp equipage for the militia under the provisions of this act shall be made under the direction of the Secretary of War, and they shall be receipted for and shall remain the property of the United States, and be annually accounted for by the governors of the States and Territories and by the commanding general of the National Guard of the District of Columbia, for which purpose the Secretary of War shall prescribe and supply the necessary blanks and make such regulations as he may deem necessary to protect the interests of the United States. (Sec. 1661, Rev. Stat., as amended ly act of June 22, 1906, sec. 3.) (7) 8 6. The Secretary of War is authorized to procure, by purchase or manufacture, and issue from time to time to the organized militia, under such regulations as he may prescribe, such number of the United States service arms, together with all accessories and such other accoutrements, equipments, uniforms, clothing, equipage, and mili- tary stores of all kinds required for the Army of the United States, as are necessary to arm, uniform, and equip all of the organized militia in the several States, Territories, and the District of Columbia: Pro- vided said property shall remain the property of the United States, except as hereinafter provided, and be annually accounted for by the governors of the States and Territories as required by law. (Sec. 13 of the act of May 27, 1908.) 7. When any property furnished to any State or Territory, or the District of Columbia, has been lost or destroyed, or has become un- serviceable or unsuitable from use in service, or from any other cause, it shall be examined by a disinterested surveying officer of the organ- ized militia, to be appointed by the governor of the State or Territory, or the commanding general of the National Guard of the District of Columbia, to whom the property has been issued, and his report shall be forwarded by said governor or commanding general direct to the Secretary of War, and if it shall appear to the Secretary of War from the record of survey that the property has been lost or destroyed through unavoidable causes, he is authorized to relieve the State from further accountability therefor. If it shall appear that the loss or destruction of property was due to carelessness or neglect or that its loss could have been avoided by the exercise of reasonable care, the money value thereof shall be charged against the allotment to the State under section 1661 of the Revised Statutes as amended. If the articles so surveyed are found to be unserviceable or unsuitable, the Secretary of War shall direct what disposition, by sale or other- wise, shall be made of them, except unserviceable clothing which shall be destroyed, and if sold the proceeds of such sale shall be covered into the Treasury of the United States. (Sec. 1661, Rev. Stat., as amended by act of June 22, 1906, sec. 4.) 8. The uniforms, arms, and equipments of the national guard shall be the same as prescribed and furnished to the army of the United States. Every organization of the national guard shall be provided with such ordnance and ordnance stores, clothing, camp and garrison equipage, quartermaster's stores, medical supplies, and other military stores, as may be necessary for the proper training and instruction of the force and for the proper performance of the duties required under this act. Such property shall be issued from the stores and supplies appropriated for the use of the army, upon the approval and by the direction of the Secretary of War, to the commanding general, upon his requisition for the same. The property so issued shall remain and continue to be the property of the United States, and shall be ac- counted for by the commanding general at such times, in manner, and on such forms, as the Secretary of War may require. (Sec. 31 of the act providing for the organization of the militia of the District of Colum- bia, approved Mar. 1, 1889.) 9. Every officer and enlisted man to whom property of the United States has been issued shall be personally responsible to the United Spates for such property, and no one shall be relieved from such responsibility except it be shown to the satisfaction of the command- ing general that the loss or destruction of such property was unavoid- able and in no way the fault of the person responsible for the same; and in all other cases the value of the property lost or destroyed shall be charged against the person at fault or to the organization to which it has been issued, and such person or organization, if not relieved from such charge by the commanding general, shall pay the value of such property to the Quartermaster-General within one year after such loss or destruction. The value of lost or destroyed property and the person or organization to be charged therewith shall be deter- mined by a board to consist of an inspector of the staff of the com- manding general of the militia and the commanding officer of the organization in which such property is lost. In case of disagreement such value shall be fixed by the commanding general of the militia. (Sec. 31 of the act providing for the organization of the militia of the District of Columbia, approved Feb. 18, 1909.) 10. The Secretary of War is authorized to issue, at his discretion and under proper regulations to be prescribed by him, out of ordnance and ordnance stores belonging to the Government, and which can be spared for that purpose, such as may appear to be required for mili- tary instruction and practice by the students of the high school of Washington, District of Columbia, and the Secretary shall require a bond in each case, in double the value of the property, for the care and safe-keeping thereof, and for the return of same when required. (Act of Feb. 5, 1891.) 11. The Secretary of War is authorized to issue, at his discretion and under proper regulations to be prescribed by him, out of ord- nance and ordnance stores belonging to the Government, and which can be spared for that purpose, such number of the same as may appear to be required for military instruction and practice by the students of any college or university under the provisions of this section, and the Secretary shall require a bond in each case, in double the value of the property, for the care and safe-keeping thereof, and for the return of the same when required. (Sec. 1225, Rev. Stat., as amended ly act of Sept. 26, 1888.) 10 12. The Secretary of War is authorized to issue, at his discretion and under proper regulations to be prescribed by him, out of ordnance and ordnance stores belonging to the Government, and which can be spared for that purpose, upon the approval of the governors of the respective States and Territories, such number of the same as may be required for military instruction and practice by schools in the United States and Territories where such instruction and practice shall have been authorized by the educational authorities; and the Secretary shall require a bond in each case, for double the value of the property, for the care and safe-keeping thereof and for the return of the same when required. (Sec. 1225, Rev. Stat., as amended by act of Apr. 21, 1904, sec. 3.} 13. Ammunition, targets, target material, and other accessories may be issued for small arms target practice and instruction at the educational institutions and state soldiers' and sailors' orphans' homes, to which issues of small arms are lawfully made, under such regulations as the Secretary of War may prescribe: Provided, The total value of the stores so issued to the educational institutions does not exceed $30,000. (Act of Mar. 3, 1909.) 14. Hereafter ammunition of older models than current may be issued for instruction in target practice of students at the institutions to which the issue of artillery is authorized, to the value of not more than $5,000 of the original cost in any one year. (Act of Mar. 3, 1909.} 15. The Secretary of War is hereby authorized to issue, at his dis- cretion and under proper regulations to be prescribed by him, without cost of transportation to the United States, such obsolete ordnance and ordnance stores as may be available to State and Territorial edu- cational institutions and to State soldiers and sailors orphans' homes, for purposes of drill and instruction. And the Secretary of War shall require from such institutions or homes a bond in each case in double the value of the property issued, for the care and safe-keeping thereof and for the return of the same to the United States when required : Provided, That the issues herein provided for shall be made only to institutions upon recommendation of the governors of States and Territories and shall not be made in any case to any educational institution to which issues of such stores are allowed to be made under provisions of existing law. (Act of June 30, 1906.) 16. The Secretary of War and the Secretary of the Navy are authorized, in their discretion, to loan or give to soldiers' monument associations, posts of the Grand Army of the Republic, and municipal corporations, condemned ordnance, guns, and cannon balls which 11 may not be needed in the service of either of said Departments. Such loan or gift shall be made subject to rules and regulations covering the same in each Department, and the Government shall be at no expense in connection with any such loan or gift. (Act of May 22, 1896.) 17. The Chief of Ordnance is authorized to issue such obsolete or condemned ordnance, gun carriages, and ordnance stores, as may be needed for ornamental purposes, to the homes for disabled vol- unteer soldiers, the homes to pay for transportation and such other expenses as are necessary. (Act of Mar. 3, 1899.) 18. The Chief of Ordnance shall, half-yearly, or oftener if so directed, make a report to the Secretary of War of all the officers and enlisted men in his department of the service, and of all ordnance and ordnance stores under his control. Every officer of the Ordnance Department, every ordnance storekeeper, every post ordnance ser- geant, each keeper of magazines, arsenals, and armories, every as- sistant and deputy of such, and all other officers, agents, or persons who shall have received or may be entrusted with any stores or sup- plies, shall quarterly, or oftener if so directed, and in such manner and on such forms as may be directed or prescribed by the Chief of Ordnance, make true and correct returns to the Chief of Ordnance of all ordnance, arms, ordnance stores, and all other supplies and prop- erty of every kind, received by or intrusted to them and each of them, or which may in any manner come into their and each of their possession or charge. The Chief of Ordnance, subject to the ap- proval of the Secretary of War, is hereby authorized and directed to draw up and enforce in his department a system of rules and regu- lations for the government of the Ordnance Department, and of all persons in said department, and for the safe-keeping and preservation of all ordnance property of every kind, and to direct and prescribe the time, number, and forms of all returns and reports, and to enforce compliance therewith. (Sec. 1167, Rev. Stat.) 19. Returns of ordnance property now required to be made quar- terly to the Chief of Ordnance shall hereafter be made semiannually. (Act of Feb. 25, 1903.) 20. The cost of repairs or damages done to arms, equipments, or implements, shall be deducted from the pay of any officer or soldier in whose care or use the same were when such damages occurred, if said damages were occasioned by the abuse or negligence of said officer or soldier. (Sec. 1303, Rev. Stat.) 21. In case of deficiency of any article of military supplies on final settlements of the accounts of any officer charged with the issue of the same, the value thereof shall be charged against the delinquent and 12 deducted from his monthly pay, unless he shall show to the satisfac- tion of the Secretary of War, by one or more depositions setting forth the circumstances of the case, that said deficiency was not occasioned by any fault on his part. And in case of damage to any military supplies, the value of such damage shall be charged against such officer and deducted from his monthly pay, unless he shall, in like manner, show that such damage was not occasioned by any fault on his part. (Sec. 1304, Rev. Stat.) 22. In settling the accounts of the commanding officer of a com- pany for clothing and other military supplies, the affidavit of any such officer may be received to show the loss of vouchers or company books, or any matter or circumstance tending to prove that any apparent deficiency was occasioned by unavoidable accident or lost in actual service, without any fault on his part, or that the whole or any part of such clothing and supplies had been properly and legally used and appropriated; and such affidavit may be considered as evidence to establish the facts set forth, with or without other evi- dence, as may seem to the Secretary of War just and proper under the circumstances of the case. (Sec. 225, Rev. Stat.) 23. Every officer who knowingly makes a false return to the Department of War, or to any of his superior officers, authorized to call for such returns, of the state of the regiment, troop or company, or garrison under his command ; or of the arms, ammunition, clothing or other stores thereunto belonging, shall, on conviction thereof before a court-martial, be cashiered. (Art. 8 of the Articles of War.) 24. All public stores taken from the enemy shall be secured for the service of the United States ; and for neglect thereof the commanding officer shall be answerable. (Art. 9 of the Articles of War.) 25. Every officer commanding a troop, battery, or company, is charged with the arms, accouterments, ammunition, clothing, or other military stores belonging to his command, and is accountable to his colonel in case of their being lost, spoiled, or damaged otherwise than by unavoidable accident, or on actual service. (Art. 10 of the Articles of War.) 26. Officers who at any time were accountable or responsible for public property shall be required, before final payment is made to them on discharge from the service, to obtain certificates of nonin- debtedness to the United States from only such of the bureaus of the War Department to which the property for which they were account- able or responsible pertains, and the certificate from the Chief of the Division of Bookkeeping and Warrants, Treasury Department, and such certificates, accompanied by the affidavits of officers, of nonac- 13 countability or nonresponsibility to other bureaus of the War Depart- ment, certified to by the commanding officer of the regiment or inde- pendent organization, shall warrant their final payment: Provided, That officers who have not been responsible at any time for public property shall be required to make affidavit of that fact, certified to by their commanding officers, which shall be accepted as sufficient evidence to warrant their final payment on their discharge from the service: Provided further, That mustering officers are empowered to administer oaths in all matters pertaining to the muster out of volunteers. (Sec. 2, act of Jan. 12, 1899.) 27. Instead of forwarding to the accounting officers of the Treasury Department returns of public property intrusted to the possession of officers or agents, the Quartermaster-General, the Commissary- General of Subsistence, the Surgeon-General, the Chief of Engineers, the Chief of Ordnance, the Chief Signal Officer, the Paymaster- General of the Navy, the Commissioner of Indian Affairs, or other like chief officers in any Department, by, through, or under whom stores, supplies, and other public property are received for distribu- tion, or whose duty it is to receive or examine returns of such property, shall certify to the proper accounting officer of the Treasury Depart- ment, for debiting on the proper account, any charge against any officer or agent intrusted with public property, arising from any loss, accruing by his fault, to the Government as to the property so intrusted to him. Said certificate shall set forth the condition of such officer's or agent's property returns, that it includes all charges made up to its date and not previously certified, that he has had a reasonable oppor- tunity to be heard and has not been relieved of responsibility; the effect of such certificate, when received, shall be the same as if the facts therein set forth had been ascertained by the accounting officers of the Treasury Department in accounting. (Sees. 1 and 2, act of Mar. 29, 1894.) ARTICLE II. CUSTODIANS OF ORDNANCE PROPERTY. See A.R. 661, 662, 663, 664, 665, 666, 667, 668, 699 of 1908; and paragraph 44 of the regulations governing the organized militia. 28. Commanding officers of arsenals, armories, and other ord- nance establishments are responsible and accountable for all ordnance and ordnance stores on hand at those establishments, or under their control or direction. 29. Commanding officers of troops, batteries, companies, and detachments are responsible and accountable for the ordnance and ordnance stores issued to them for the uses of their commands. 14 30. Post ordnance officers are responsible and accountable for obsolete ordnance and ordnance stores, saluting guns and their car- riages, implements, etc., targets and target material, accessories for small-arms practice, ammunition and spare parts for small arms, and such ordnance property as is held in store for field purposes. 31. Artillery district ordnance officers are accountable for all ordnance and ordnance stores pertaining to the modern seacoast armament and equipment in the artillery districts, that have been turned over to the artillery, and have general supervision of the care, repair, and preservation of the ordnance property for which they are accountable. Post ordnance officers of coast artillery posts hold, on memorandum receipt from the artillery district ordnance officer, all ordnance and ordnance stores pertaining to the modern seacoast armament and equipment at their posts. These post ordnance officers are responsible for the ordnance property they hold on memorandum receipt, except such as has been issued on memoran- dum receipt to commanding officers of batteries and stations. Com- manding officers of batteries and stations are responsible for the equip- ment of their batteries and stations. 32. When there is only one commissioned officer at a post, he is responsible and accountable for all ordnance property on hand at that post. When there are no commissioned officers present, the ordnance sergeant is responsible and accountable for the ordnance property. At stations of the Signal Corps where no commissioned officer is present, the senior sergeant of the Signal Corps present is responsible and accountable for the ordnance property at that station. 33. Officers below the grade of major required to be mounted, and to whom horse equipments have been issued by the Ordnance Depart- ment, are responsible and accountable for them. 34. The commanding officers of posts or stations are pecuniarily liable with their subordinate officers immediately responsible for ord- nance property for the strict observance of the regulations in regard to its care, preservation, transfer, and use. 35. When troops are operating in the field, the ordnance officer of each regiment, or the ordnance officer of each battalion or similar organ- ization operating separately, is responsible and accountable for such ammunition and other ordnance property as are required to be issued to the various commands under the direction of the commanding officer of the regiment, battalion, or organization. 36. When troops are operating in the field, the principal reserves of ammunition and other ordnance property will be in charge of the 15 chief ordnance officers of the corps and divisions, or depot ordnance officers, and they will be responsible and accountable for this prop- erty, which is for issue to the several commands under the direction of the corps and division commanders. 37. When unserviceable horse equipments are issued to the Com- missioners of the District of Columbia for the use of the police, the responsibility for the property devolves on the District of Columbia, but the accountability will be rendered in behalf of the District by the superintendent of police. 38. When militia organizations are mustered into the service of the United States, responsibility and accountability for the ordnance property in their possession devolve on the officers thereof, as in case of officers of the Regular Army. 39. When ordnance property is issued to a head of an executive department for the protection of public money and property, respon- sibility for the property devolves on the department concerned; but accountability will be rendered by such officer of the department as may be designated by the head thereof. 40. When ordnance property is issued to the several States, Terri- tories, and the District of Columbia, for the use of their organized militia, the States, Territories, and the District of Columbia are re- sponsible, as provided for by law, for the property so issued; but the accountability will be rendered by the governor of each State and Territory, and the commanding general of the militia of the District of Columbia. When ordnance property is issued to the officers and enlisted men of the militia of the District of Columbia by the com- manding general thereof, they are responsible to the United States for the property so issued. 41. When ordnance property is issued to the high schools of Wash- ington, District of Columbia, the responsibility for the property de- volves on the District of Columbia; but the accountability will be rendered on behalf of the District by such officer of the District of Columbia as may be designated by the board of education of the District. 42. When ordnance property is issued to educational institutions as provided for by section 1225, Revised Statutes, responsibility and accountability for the property so issued devolve on the institution; and the returns for this property will be rendered in the name of the institution by the president or the principal officer thereof. 16 43. When ordnance property is issued to state and territorial edu- cational institutions and to state soldiers and sailors orphans' homes for the purposes of drill and instruction, the responsibility and ac- countability for the property devolve on the institution or home; and the returns for this property will be rendered in their behalf by the governors, presidents, or other principal officers. 44. When condemned ordnance, guns, and cannon balls are loaned to soldiers' monument associations, posts of the Grand Army of the Republic, and municipal corporations, responsibility and accounta- bility for the property devolve on the officer of the association or of the post or of the corporation who will be designated in each case. When obsolete ordnance, gun carriages, and ordnance stores are issued to homes for disabled volunteer soldiers for ornamental pur- poses, the responsibility and accountability for the property devolve on the governors of the homes. ARTICLE III. CLASSIFICATION OF ORDNANCE PROPERTY. 45. Ordnance property, for the purpose of accountability, is divided into two parts, and the appropriate classes and sections. PART I. Comprises ordnance and ordnance stores, for issue to the army, the organized militia, edacational institutions, soldiers and sailors orphans' homes, etc., arranged in the following classification: CLASS I. Artillery of position, comprising seacoast cannon, with their carriages, sights, spare parts, implements, equipments, and subcaliber guns, as follows: 1. Seacoast guns, with their carriages, sights, accessories, spare parts, implements, and equipments. 2. Rapid-fire seacoast guns, with their carriages, sights, accessories, spare parts, implements, and equipments. 3. Seacoast mortars, with their carriages, sights, accessories, spare parts, implements, and equipments. 4. Subcaliber guns, with their fittings and accessories. 5. Experimental cannon, with their carriages, sights, accessories, spare parts, implements, and equipments. 6. Saluting cannon, with their carriages, spare parts, accessories, and equipments. 7. Bronze, iron, and other cannon, of obsolete design, with their carriages, sights, accessories, spare parts, implements, and equipments. 8. Miscellaneous articles of a general character pertaining to cannon and their carriages. NOTE. Section 8 covers such articles as telescopic sights, which are not peculiar to any of the preceding sections. 17 CLASS II. Miscellaneous articles for seacoast artillery, such as range finders, plotting board, implements for mechanical maneuvers, lathes, and tools for mechanics, seacoast targets, drafting instruments, and materials, as follows: 1. Range finders and other articles, including their parts, for the fire control of artillery of position. 2. Articles for mechanical maneuvers. 3. Machines, tools, and materials for use at posts in repair of seacoast artillery. 4. Seacoast targets and target accessories and supplies. 5. Articles for drafting and photoprinting purposes. 6. Articles for instruction purposes. 7. Miscellaneous articles for artillery of position. CLASS III. Ammunition and its components for artillery of position, including powders, car- tridge bags, and cartridge storage cases, as follows: 1. Ammunition and its components for seacoast cannon. 2. Ammunition and its components for rapid-fire seacoast cannon. 3. Ammunition and its components for subcaliber guns. 4. Ammunition and its components for experimental cannon. 5. Ammunition and its components for obsolete cannon. 6. Miscellaneous components used in ammunition for artillery of position. NOTE. Section 6 covers such articles as fuzes and primers, which are not peculiar to any preceding section. CLASS IV. Mobile artillery, comprising machine, mountain, field, and siege cannon, with their carriages, sights, spare parts, implements, equipments, and harness, as follows: 1. Machine guns, with their carriages, mounts, limbers, sights, accessories, spare parts, implements, and equipments. 2. Mountain cannon, with their carriages, sights, accessories, spare parts, imple- ments, and equipments. 3. Field cannon, with their carriages, limbers, caissons, sights, accessories, spare parts, implements, and equipments. 4. Siege cannon, with their carriages, limbers, wagons, sights, accessories, spare parts, implements, and equipments. 5. Subcaliber guns and subcaliber cartridges, with their fittings and accessories. 6. Experimental guns and cannon, with their carriages, mounts, limbers, wagons, sights, accessories, spare parts, implements, and equipments. 7. Bronze, iron, and other guns and cannon of obsolete design, with their carriages, mounts, limbers, sights, accessories, spare parts, implements, and equipments. 8. Harness and its components for mobile artillery, exclusive of packing outfits. 9. Miscellaneous articles, consisting of artillery carriages, implements, and equip- ments of a general character pertaining to mobile artillery. CLASS V. Miscellaneous articles for mobile artillery, such as instruments for fire control, targets and other accessories for target practice, and implements for mechanical maneuvers, as follows: 1. Range finders and other articles for the fire control of mobile artillery. 2. Articles for mechanical maneuvers. 3. Mobile artillery targets and target accessories and supplies. 4. Articles for instruction purposes. 5. Miscellaneous articles for mobile artillery. 1659610 2 18 CLASS VI. Ammunition and its components for mobile artillery, including powders and car- tridge bags, as follows: 1. Ammunition and its components for machine and automatic guns. 2. Ammunition and its components for mountain cannon. 3. Ammunition and its components for field cannon. 4. Ammunition and its components for siege cannon. 5. Ammunition and its components for experimental cannon. 6. Ammunition and its components for obsolete cannon. 7. Miscellaneous components used in ammunition for mobile artillery. CLASS VII. Small arms and hand arms of all kinds, including their spare parts and appendages, as follows: 1. Rifles and carbines, with their parts and appendages. 2. Pistols and revolvers, with their parts and appendages. 3. Obsolete small arms, with their parts and appendages. 4. Shotguns, with their parts and appendages. 5. Hand arms, with their parts and appendages. CLASS VIII. Small-arms ammunition of all kinds, and hand and rifle grenades, and their com- ponents, as follows: 1. Rifle ammunition and its components. 2. Pistol and revolver ammunition and its components. 3. Shotgun ammunition and its components. 4. Hand and rifle grenades and their components. CLASS IX. Equipments for the soldier, horse equipments, equipments for sale to officers, and their components, as follows: 1. Infantry equipments and their components. 2. Cavalry equipments and then* components. 3. Artillery equipments and their components. 4. Band equipments. 5. Horse equipments and their components. 6. Officers' equipments and their components. CLASS X. Miscellaneous articles for the use of troops, batteries, and companies, comprising range finders for the fire control of small arms, targets, and other accessories for small- arms target practice, fencing equipments, arm racks, badges and medals of all kinds, reloading tools, repairing tools, cleaning and preserving materials of all kinds, as follows: 1. Arm chests, arm racks, etc. 2. Fencing equipments. 3. Intrenching tools and their carriers. 4. Insignia and prizes for small-arms and gunnery practice. 5. Marking, stencil, and etching outfits. 6. Range-finding articles for small arms. 7. Targets and target materials and supplies for small and hand arms practice. 8. Tools for reloading small-arms ammunition. 9. Tools for repairing arms and equipments. 10. Cleaning, preserving, and repairing supplies. 11. Publications and blank forms. 19 PART II. Comprises buildings and grounds and ordnance stores in current service at the various ordnance establishments, arranged in the following classification: CLASS I. Buildings, grounds, and works of a permanent character at an ordnance establish- ment. CLASS II. Tools, implements, utensils, and other articles in use for general purposes at an ordnance establishment, as follows: 1. Books, drawing instruments, furniture, office furnishings, and the permanent articles of stationery. 2. Machines, instruments, and other articles for laboratory, photographic, or experi- mental purposes. 3. Articles for heating and lighting. 4. Machines, tools, and utensils for the care and preservation of buildings, roads, and grounds. 5. Articles used for communication, fire protection, and sanitary purposes. 6. Articles for transportation purposes. 7. Miscellaneous articles. CLASS III. Machines, tools, and apparatus used for manufacturing purposes at an ordnance establishment, as follows: 1. Apparatus for the generation, transmission, and application of power. 2. Apparatus for the chemical treatment and conversion of metals, and for their treatment and conversion by heat. 3. Patterns. 4. Leather, cloth, and fiber working machines with their appropriate tools, fixtures, and parts. 5. Metal- working machines with their appropriate tools, fixtures, and parts. 6. Wood-working machines with their appropriate tools, fixtures, and parts. 7. Miscellaneous machines and apparatus. 8. Hand tools for working leather, cloth, and fiber. 9. Hand tools for working metal. 10. Hand tools for working wood. 11. Miscellaneous hand tools and utensils. CLASS IV. Inspecting instruments used in manufactures, as follows: 1. Inspecting instruments for cannon. 2. Inspecting instruments for carriages. 3. Inspecting instruments for artillery ammunition. 4. Inspecting instruments for small arms. 5. Inspecting instruments for small-arms ammunition. 6. Inspecting instruments for equipments and miscellaneous articles. 20 CLASS V. Materials for current service and for manufacturing purposes at ordnance establish- ments, as follows: 1. Stationery and other office and drafting supplies. 2. Cloth, rope, textiles, thread, etc. 3. Forage. 4. Foundry supplies; as crucibles, fire brick, molding sand, facings, etc. 5. Hardware. 6. Metals, in pigs, ingots, bars, billets, and sheets. 7. Metals, in castings, forgings, and shapes. 8. Leather, hides, skins, belting, etc. 9. Lumber and timber. 10. Building materials, such as cement, stone, brick, etc. 11. Heating and lighting materials. 12. Electrical supplies. 13. Photographic materials. 14. Acids, chemicals, gums, etc. 15. Oils. 16. Paints, pitch, resin, tar, varnish, etc. 17. Cleaning and polishing materials. 18. Miscellaneous materials. ARTICLE IV. CARE AND PRESERVATION OF ORDNANCE PROPERTY. See A. R. 115, 191, 201, 285, 287, 288, 600, 678, 679, 681, 693, 694, 695, 696, 754, 1554, 1555, 1556, and 1570, of 1908. 46. The various articles of ordnance property, consisting of spare parts, and cleaning, preserving, and repairing supplies, which are issued to the service and the organized militia and sold to educational institutions, etc., for the care and preservation of the ordnance and ordnance stores issued to them, are described in ordnance price lists and in pamphlets descriptive of the ordnance and ordnance stores for which the parts and supplies are required. In addition, these pamphlets and other manuals generally give detailed instructions in regard to the care and preservation of the articles described and referred to therein, and such instructions are made a part of these regulations. 47. For the maintenance and improvement of the seacoast arma- ment and its equipment, the following armament districts have been established, in charge of the seacoast armament officers designated below : Northern armament district, comprising the fortifications of the New England coast down to and including New London, Conn., the armament officer being the commanding officer of Watertown Arsenal. Central armament district, comprising the fortifications of New York Harbor (except those on Sandy Hook); Delaware River; Bal- 21 timore, Md.; Washington, D. C.; and Hampton Roads; the arma- ment officer being the commanding officer of New York Arsenal. Sandy Hook armament district, comprising the fortifications on Sandy Hook, N. J., the armament officer being the commanding officer of Sandy Hook Proving Ground. Southern armament district, comprising the fortifications of the South Atlantic and Gulf coasts from Wilmington, N. C., to Galveston, Tex., both inclusive, and Guantanamo, Cuba, the armament officer being the commanding officer of Augusta Arsenal. Western armament district, comprising the fortifications of the Pacific coast and of the Hawaiian Islands, the armament officer being the commanding officer of Benicia Arsenal. Philippine armament district, comprising the fortifications in the Philippine Islands, the armament officer being the commanding offi- cer of the Manila Ordnance Depot. "48. For the maintenance and improvement of the mobile artillery and its equipment, the following armament districts in which field artillery is stationed have been established, in charge of the mobile artillery armament officers designated below: The Department of the East, the armament officer being the com- manding officer of New York Arsenal. The Department of the Gulf, the armament officer being the com- manding officer of Augusta Arsenal. The departments of Texas and the Colorado, the armament offi- cer being the commanding officer of San Antonio Arsenal. The departments of California and the Columbia, the armament officer being the commanding officer of Benicia Arsenal. The departments of the Lakes, the Missouri, and Dakota, the armament officer being the commanding officer of Rock Island Arsenal. The Philippines Division, the armament officer being the command- ing officer of the Manila Ordnance Depot. 49. When troops are operating in the field, in time of war, the chief ordnance officer of each division, expedition, etc., will be pro- vided with the necessary mechanics for the purpose of making repairs to mobile artillery and its equipment which can not be made in the several batteries, and for overhauling and repairing ordnance property which has been turned into an ordnance depot under his charge. 50. Ordnance sergeants are assigned to garrisoned posts as assist- ants to the ordnance officers thereof in the care of and accountability for the property for which they are responsible, and are required to perform such military and such other duty in connection with the preparation of reports and returns concerning ordnance property as 22 are incidental and necessary for the work and which are not to be performed by other enlisted men, in accordance with the regulations and orders upon the subject. When ordnance sergeants are assigned to ungarrisoned posts they will perform all the duties ordinarily assigned to post ordnance officers in regard to the care of and accountability for ordnance property. When a garrisoned post has not an ordnance sergeant assigned to it, a noncommissioned officer will be detailed as an acting ordnance sergeant by the commanding officer of the post. 51. Small arms, saddle blankets, time-interval recorders, lead counterweights, and cartridge cases for cannon, being articles of ord- nance property which may be readily disposed of by evil-disposed persons, responsible officers are required to take every possible pre- caution for their safe-keeping. 52. The Ordnance Department will issue, for the use of troops in garrison, arm racks and arm lockers for the safe-keeping of small arms. Separate arm lockers for the safe-keeping of rifles and revolv- ers will be issued to mounted organizations only; for other organi- zations and post ordnance officers, arm lockers for rifles only will be issued for the safe-keeping of rifles, pistols, and revolvers, with the exception of noncommissioned staffs and bands and machine gun platoons, to whom the arm locker for revolvers will be supplied. Officers responsible for small arms who neglect to obtain arm racks and arm lockers for their safe-keeping will not be regarded as having taken every possible precaution to prevent their loss. When small arms are not in the possession of enlisted men for the performance of military duty, they are required to be locked in the arm racks or the arm lockers. The arm racks are intended for the safe- keeping of the small arms in daily use by the organizations to which they have been issued, and the arm lockers for such arms as are not required to be issued frequently to enlisted men. 53. When small arms are issued to or received from enlisted men in any organization, the arms will be checked in and out from arm racks or arm lockers by the responsible noncommissioned officer, so as to insure that the arm issued to or received from any enlisted man is the one with which he is charged on the records of the organization, and that, in case of loss of an arm, the responsibility may be readily fixed on the proper person. Enlisted men in garrison will be required on the completion of a military duty requiring the use of arms to return them to the proper noncommissioned officer, unless this duty is immediately succeeded by another requiring the use of arms. In the latter case the arms will be returned on the completion of this duty. 23 54. When troops are operating in the field, responsible officers are not required to take arm racks or arm lockers with them for the safe- keeping of small arms unless it is convenient to do so; but a system will be devised in each organization which will provide every possible precaution for the safe-keeping of arms under the particular field con- ditions to which the troops are subjected. When troops operating in the field are required to be armed at all times, each individual will be held responsible that he takes every possible precaution for the safe- keeping of the arms issued to him. When, for any reason, troops so operating are not permitted to be armed at all times, responsible officers will have the pistols and revolvers safeguarded under con- ditions that will provide for their safe-keeping. 55. When troops are in garrison, saddle blankets, time-interval recorders, and cartridge cases for cannon will, when practicable, be kept in locked rooms or receptacles for their safe-keeping. Counter- weights are required to be secured by the chains and locks provided for the purpose. 56. The application of oil and grease to cartridge cases has a tend- ency to cause the cases to rupture when fired, and, therefore, the use of such lubricants on cases is prohibited. When practicable, the chamber of each rifle, and every cartridge case before being placed in it, is examined; and no cartridge, and particularly no fired case, is kept in a rifle longer than is necessary. 57. Officers responsible for armor-piercing and deck-piercing pro- jectiles are required to have them marked and stored under such conditions that there will be no possibility of their being considered as on hand for target practice. When projectiles for target practice have been set aside for immediate firing, they will be inspected by an officer to ascertain whether or not there are any armor-piercing or deck-piercing projectiles among them. 58. In view of the injurious effects of moisture and dust on the lenses of optical instruments, the latter are required to be kept or stored under such conditions as will insure as much freedom from moisture and dust as can be obtained. 59. Commanding officers of arsenals and other ordnance establish- ments, where, of necessity, the care of ordnance property must be intrusted to civilian employees, are required to introduce such local accounting as will readily fix responsibility on the proper persons for property in store, use, or undergoing manufacture, and the waste products arising from various operations. 24 60. Commanding officers of troops, batteries, and companies are informed that it has been observed in the examination of ordnance property returns that when such organizations are ordered on detached service large quantities of ordnance property are frequently left at their stations, showing that ordnance property in excess of the actual requirements of these organizations was kept on hand. In order that the work of caring for and preserving ordnance prop- erty in each organization shall be reduced to a minimum, it is enjoined on commanding officers of all organizations that they keep on hand only such arms, equipments, ammunition, spare parts, and cleaning, repairing, and preserving supplies as are necessary for the equipment for field service of the authorized strengths of their organizations. 61. Whenever a complete inspection is made of an organized body of troops the inspector will ascertain where there is on hand any excess of ordnance property over the needs of the organization or any surplus not borne on the returns, and will inquire into and report upon such excess or surplus wherever found to exist. 62. When an organization detached for temporary duty leaves at its station any ordnance property which is not in charge of a member of the organization, the responsible officer is required to properly secure the property and to furnish the commanding officer of the post or station, or an officer to be designated by him, with an inventory of the property and the keys to the storeroom in which it is located. The inventory will, when practicable, be prepared by a commissioned officer. 63. When a soldier has been wounded, he may leave his arms and equipments on the battlefield, provided the officer responsible for these articles decides that the nature of the injuries received require that this course shall be followed. If a soldier is taken with a severe illness, under like conditions, similar discretion is vested in the responsible officer. Ammunition on the person of a wounded or sick soldier sent from the battlefield will be removed and distributed among the other soldiers on the firing line. 64. When a soldier, by reason of a severe illness or wounds, is sent to a regimental or field hospital without his arms or equipments, his commanding officer will have these articles returned to the organization to which the soldier belongs. 65. When wounded or sick soldiers take arms or equipments with them to a field hospital, the surgeon in charge or the ordnance officer of the hospital will send to the commanding officer of the organization to which the soldier belongs a receipt covering the 25 arms or equipments received, and will furnish the soldier with a duplicate of this receipt. The arms and equipments which have thus accumulated at a hospital are required to be accounted for by the surgeon in charge or the ordnance officer of the hospital, and, from time to time, they will be turned in to the nearest arsenal or ordnance depot, or otherwise disposed of by competent authority. 66. After an engagement commanding officers of organizations will make it one of their first duties to have gathered up and prop- erly secured all ordnance property which was issued to such soldiers as have been killed. 67. The organized militia of the several States, Territories, and the District of Columbia are required to have arm racks and arm lockers on hand for the safe-keeping of the small arms issued to them and to see that every possible precaution is taken for their safe-keeping. 68. The several States, Territories, and the District of Columbia are required to provide suitable armories for the safe-keeping of ordnance property of the United States issued to them. Troops of the organized militia, unless they are serving in the field, are required to store the ordnance property issued to them in the armories provided for the purpose. 69. For the maintenance and improvement of the mobile artillery and its equipment in the possession of the organized militia the fol- lowing armament districts in which militia batteries are located have been established, in charge of the mobile artillery armament officers designated below: The States of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut; the armament officer being the commanding officer of Watertown Arsenal. The States of New York, Pennsylvania, New Jersey, Delaware, Maryland, Virginia, West Virginia, and the District of Columbia; the armament officer being the commanding officer of New York Arsenal. The States of North Carolina, South Carolina, Tennessee, Georgia, Florida, Alabama, and Mississippi; the armament officer being the commanding officer of Augusta Arsenal. The States of Texas, Louisiana, Arkansas, Oklahoma, Colorado, and Utah, and the Territories of New Mexico and Arizona; the armament officer being the commanding officer of San Antonio Arsenal. The States of California, Nevada, Oregon, Washington, and Idaho, and the Territories of Alaska and Hawaii ; the armament officer being the commanding officer of Benicia Arsenal. 26 The States of Ohio, Indiana, Illinois, Kentucky, Michigan, Wis- consin, Minnesota, Iowa, Missouri, Kansas, Nebraska, South Dakota, North Dakota, Montana, and Wyoming; the armament officer being the commanding officer of Rock Island Arsenal. 70. Alteration and improvement of the seacoast armament and its equipment and of the mobile artillery and its equipment in the possession of the army and the organized militia will be made by the seacoast armament officers and the mobile artillery armament offi- cers, respectively, as directed by the Chief of Ordnance and in accord- ance with the methods prescribed in orders issued from the War Department. The seacoast armament and the batteries of mobile artillery will be inspected by armament officers or other officers of the Ordnance Department from time to time, in accordance with orders issued from the War Department, to ascertain that they are properly cared for and in an efficient service condition. 71. The care and preservation of ordnance property issued to other organizations than the army and the organized militia will be at the expense of the educational institution, home, etc., to which it has been issued. ARTICLE V. REQUISITIONS FOR ORDNANCE PROPERTY. See A. R. 1530, 1531, 1534, 1535, 1536, and 1537, as amended, of 1908, and para- graphs 114 and 115 of the regulations governing the organized militia. 72. Requisitions for seacoast cannon and their carriages, saluting guns, subcaliber guns, and subcaliber and drill cartridges, telescopic sights, fire-control instruments, fuses, powders (except saluting), projectiles, and fixed ammunition for the equipment of the seacoast armament will be made by artillery district ordnance officers, through artillery district commanders, on the chief ordnance officers of the department concerned, who will forward these requisitions to the Chief of Ordnance; but in the Philippines Division these requisitions will be forwarded to the chief ordnance officer of that division; and in the Department of California and the Department of the Colum- bia such of these requisitions as pertain to target practice ammu- nition will be forwarded to the commanding officer of Benicia Arsenal. 73. Requisitions for articles for mechanical maneuvers, seacoast targets and target accessories and supplies, articles for drafting and photoprinting purposes, pressure gauges and their parts and acces- sories, components of saluting rounds, primers, dummy cartridges, dummy projectiles and the extractors therefor, and such other articles of ordnance property as are required to equip the seacoast armament, 27 except those articles otherwise provided for in paragraphs 72 and 74 of these regulations, will be made by artillery district ordnance officers, through artillery district commanders, on the chief ordnance officer of the department concerned. When a chief ordnance officer of a department receives a requisition he will examine it carefully to ascertain if the quantities of the articles required have been author- ized and will only approve the requisition for the authorized kinds and quantities, and after approval he will forward the requisition to the arsenal or other ordnance establishment previously designated by the Chief of Ordnance as the one authorized to make the issue ; but in the Philippines Division all such requisitions will be forwarded to the chief ordnance officer of that division for the appropriate action. Requisitions will be submitted in duplicate, in order that one copy may be retained at department headquarters. Requisitions for annual and semiannual allowances shall be made within a period of ten days after the close of each half year. Requisitions for parts, for sights, and fire-control instruments, furnished by the Ordnance Department, will show the serial number and the date of manufacture of the article for which the part is desired. 74. A. R. 1556 makes a seacoast armament officer responsible for the maintenance of the armament, and, therefore, requisitions for the following articles of ordnance property for the maintenance of the seacoast armament will be made by artillery district ordnance officers, through artillery district commanders, on the armament officer of the district concerned: (a) Accessories and spare parts for seacoast cannon and their carriages, and for instruments for the fire-control system; (b) Lamps, lamp sockets, switches, conduits, conductors, connec- tions, and other parts of the firing, illumination, and power circuits installed on seacoast carriages and the fire-control system; (c) Machines, tools, and supplies for installed ordnance repair shops and tools furnished by the Ordnance Department for engineer power plants; (d) Cleaning, preserving, and repairing supplies consisting of oils, paints, stencils, etc., for the maintenance of seacoast cannon and their carriages, instruments for the fire-control system, and the preservation and marking of projectiles, cartridge-storage cases, etc., and (e) Such other parts, accessories, implements, and equipments as are required for the maintenance of the installed armaments. 75. When field artillery troops are in garrison, or in the field in time of peace, requisitions for mountain, field, and siege cannon and their carriages, limbers, caissons, forge and battery wagons, and other 28 artillery vehicles, saluting guns, fire-control instruments, fuse setters, subcaliber and drill cartridges, and ammunition (except subcaliber and saluting), for mountain, field, and siege cannon, will be made by the commanding officers of batteries, through post or camp com- manders, on the chief ordnance officer of the department concerned, who will forward these requisitions to the Chief of Ordnance; but in the Philippines Division these requisitions will be forwarded to the chief ordnance officer of that division, and in the Department of California and the Department of the Columbia such of these requisi- tions as pertain to target practice ammunition will be forwarded to the commanding officer of Benicia Arsenal for the appropriate action. 76. Requisitions for ordnance and ordnance stores that are not standard articles of issue, and for quantities of standard articles when it is expressly stated that they are required in excess of the prescribed allowances, will be forwarded by the chief ordnance offi- cers of departments and armament officers to the Chief of Ordnance; but in the Philippines Division such requisitions will be forwarded to the chief ordnance officer of the division for the appropriate action. Chief ordnance officers and armament officers are required, before forwarding such requisitions, to obtain full information of the neces- sity therefor, unless the requisition already furnishes the desired information. 77. When troops are in garrison, or in the field in time of peace, requisitions for such articles of ordnance property as are not expressly provided for in the preceding paragraphs of these regulations will be made by commanding officers of organizations and post or regi- mental ordnance officers, through commanding officers of posts or camps, on the chief ordnance officers of the departments in which the troops are located. Authorized issues thereon will be made, as far as practicable, from any stores that may be on hand, and the extent to which they have been filled will be indicated thereon. When requisitions have been received by the chief ordnance officer of a department he will not approve them except for the quantities authorized by existing orders and the instructions contained in pamphlets and supply tables published by the Chief of Ordnance. When the requisitions referred to in this paragraph shall have been acted on by a chief ordnance officer they will be sent to the following arsenals to be filled : (a) Requisitions from the chief ordnance officer of the Department of the East, to the commanding officer of New York Arsenal or Watervliet Arsenal, depending upon the locality, except that requi- sitions for small arms may be sent to the commanding officer of Springfield Armory ; and that requisitions for components of saluting 29 ammunition (except powder) and small- arms ammunition may be sent to the commanding officer of Frankford Arsenal: for mobile artillery targets and target accessories and supplies, to the com- manding officer of Rock Island Arsenal; and for saluting powder, to the commanding officer of Picatinny Arsenal; (b) Requisitions from the chief ordnance officer of the Department of the Gulf, to the commanding officer of Augusta Arsenal, except that requisitions for mobile artillery targets and target accessories and supplies will be sent to the commanding officer of Rock Island Arsenal ; (c) Requisitions from the chief ordnance officer of the Department of Texas, to the commanding officer of San Antonio Arsenal, except that requisitions for mobile artillery targets and target accessories and supplies will be sent to the commanding officer of Rock Island Arsenal; (d) Requisitions from the chief ordnance officers of the Depart- ment of the Columbia and the Department of California, to the com- manding officer of Benicia Arsenal; (e) Requisitions from the chief ordnance officers of the Department of the Colorado, the Department of Dakota, the Department of the Lakes, and the Department of the Missouri, to the commanding officer of Rock Island Arsenal; and (/) Requisitions from chief ordnance officers of the departments in the Philippines Division, to the commanding officer of Manila Ord- nance Depot; except that where there are ordnance depots directly under a department commander the requisitions may be filled, in whole or in part, from such depot. 78. When a requisition has been received by the commanding officer of an arsenal or other ordnance establishment, as contemplated by the preceding paragraphs of these regulations, he is not authorized to fill it except to the extent authorized by existing orders and in accordance with the supply tables and the instructions published by the Chief of Ordnance. If a requisition has been approved by a chief ordnance officer of a department and transmitted to the commanding officer of an arsenal to be filled, which requires the issue of articles of ordnance property in excess of the prescribed allowances, or for any other reason it can not be filled as approved, he will forward the requisition to the Chief of Ordnance with report of the action taken by him thereon. If a requisition has been received by the commanding officer of an arsenal requiring properly the issue of articles of ordnance property which can not be procured at that arsenal, the commanding officer will fill the requisition as far as it is practicable for him to do so, and will then forward it, or abstracts thereof, to the arsenal or arsenals 30 charged with the procuring of such articles of ordnance property with request that the commanding officers thereof make the issue directly to the organization requiring the property. 79. When mountain, field, or siege cannon and their carriages and other artillery vehicles, sights, implements, equipments, fire-control instruments, harness, etc., constituting the equipment of mobile artillery batteries, are in need of repairs requiring the services of skilled mechanics of the Ordnance Department, the commanding officer of the battery concerned will submit a report to the armament officer of the district, describing the character and extent of the repairs required and the cause of the damaged condition of each article. Upon receipt of such reports, the armament officer will cause the repairs to be made, furnishing for the purpose such skilled mechanics and materials as may be required, and will inform the commanding officer of the battery in advance of the probable date on which the mechanics will arrive, and will instruct the latter to report in person upon their arrival, to this officer. The commanding officer of the battery will, in the absence of an officer of the Ordnance Department, keep a record of the hours worked each day by each man, and, on completion of the repairs, will forward a time report of the time to the armament officer showing the date and hour of arrival of each mechanic and the manner in which he conducted himself while on duty. If the repairs can not be made at the post, or if they are of such slight character as not to justify the expense of sending a mechanic to the post, the commanding officer of the battery is authorized to ship directly to the commanding officer of Rock Island Arsenal for repair, any article of such limited weight as may be transported through the mails, or by express at the minimum rate; except that in the Philippines Division the article requiring repairs will be mailed to the commanding officer of Manila Ordnance Depot. If the repairs are very considerable, or if they involve work on articles which are too bulky to be shipped as above described, the armament officer will request the department commander to direct the shipment to an arsenal or depot, to be designated by the armament officer for the purpose. 80. When field artillery troops are serving in the field in time of war, and the material of a battery is in need of repairs requiring the services of skilled mechanics of the Ordnance Department, the com- manding officer of the battery concerned will submit a report, either orally or in writing, to the chief ordnance officer of the division, expe- dition, etc., describing the character and extent of the repairs required 31 and the cause of the damaged condition of each article. The chief ordnance officer of the division, expedition, etc., will have the repairs made by mechanics assigned to him for this work. 81. When troops are in the field in time of war, requisitions for such articles of ordnance property as may be needed by the com- manding officers of organizations or by regimental ordnance officers will be made through immediate commanders on the chief ordnance officer of the army, army corps, division, expedition, etc., concerned, who will provide for making the appropriate issues from the ordnance train or depot directly under his charge. If the immediate command- ers have reserve or surplus ordnance stores under their charge, they will provide for making the authorized issues as far as practicable and will report on the requisitions the quantities so issued. When the troops so operating are organized into divisions it will rarely be neces- sary for requisitions of this character to be acted upon by the chief ordnance officer of an army, army corps, etc., as the chief ordnance officer of a division will generally have sufficient quantities of ord- nance property to provide for needed issues at any time. When troops are engaged in active operations against an enemy, requisitions may be submitted orally on the ordnance officer whose facilities for making prompt issues are the greatest, without requiring requisitions to pass through immediate commanders. Whenever practicable in such cases the requiring officer will submit his requisi- tion in the form of an invoice and receipt, each in duplicate, covering transfer of the articles desired, which will provide for a more expe- ditious issue of the property. 82. When a commanding officer of an arsenal or ordnance depot requires a supply of ordnance and ordnance stores to be procured from an arsenal or other ordnance establishment, he will make requisition on the Chief of Ordnance for the quantities of the articles he desires, giving in full on the requisition the necessity for the pro- posed transfer of the property. But in time of war or other pressing emergency, a commanding officer of an ordnance depot or chief ordnance officer of an army, army corps, division, expedition, etc., may make requisition for the quan- tities of ordnance property he desires directly on the commanding officer of the arsenal or ordnance establishment at which such articles are ordinarily procured or stored. In such cases the requiring officer will immediately furnish the Chief of Ordnance with a copy of the requisition that he has so made. 83. Requisitions as provided for in the preceding paragraphs of these regulations will be made, when submitted in writing, for all articles of ordnance property pertaining to the armament and equip- 32 ment of the field artillery and foot and mounted troops on Form No. 386, and for the articles constituting the seacoast armament on Form No. 388. When in cases of emergency requisitions are made by telegraph the telegram will give, as far as practicable, the infor- mation called for on the forms herein mentioned. 84. Requisitions from commanding officers of organizations will not be submitted for articles of ordnance property unless the quan- tities on hand are below the published requirements of their author- ized strength, or the requisition is accompanied by a certified copy of the inspection report, or the report of a surveying officer, showing the condemnation or destruction of the property which it is desired to replace by the quantities required. Requisitions will not be sub- mitted for articles to replace such articles as are merely worn or unsightly which have not been condemned or destroyed. When, in time of war or other emergency, a requisition can not be prepared in accordance with the preceding conditions, the imme- diate commander through whom the requisition passes will certify on the requisition that the property which it is desired to replace is so unserviceable that it is held awaiting the action of an inspector or a surveying officer. If the requisition is made by telegraph refer- ence to this inspection will be made therein. Requisitions of this character will not be approved by the chief ordnance officer of de- partments, divisions, etc., unless they are satisfied that an emer- gency actually exists. 85. Requisitions for articles of ordnance property will show defi- nitely and exactly the total quantities on hand at its date of all the articles desired, for which purpose two columns are provided on the requisitions headed, respectively, " Serviceable " and "Worn out," and all the articles on hand will be regarded as coming under one or the other of these headings. 86. Post and regimental commanders, and other immediate com- manders, will scrutinize requisitions carefully before acting on them, and they will keep themselves informed by frequent inspections as to the state of the armament and equipment of each organization of their commands. 87. Requisitions for ordnance and ordnance stores required by governors of States and Territories, or the commanding general of the militia of the District of Columbia, for the use of their organized militia, will be prepared on Form No. 390, and forwarded to the Sec- retary of War through the Chief of the Division of Militia Affairs. When the organized militia participates in field exercises or maneu- vers with regular troops, requisitions prepared on Form No. 386, for 33 the appropriate blank ammunition and components thereof, will be made by the officers thereof, on the chief ordnance officer of the maneuver camp. When the organized militia is mustered in the service of the United States requisitions from the officers thereof will be made in accordance with the regulations governing the making of requisitions by officers of the Regular Army. 88. When mountain, field, or siege cannon, and their carriages and other artillery vehicles, sights, implements, fire-control instruments, harness, etc., constituting the equipment of mobile artillery batteries in the possession of the organized militia of the several States, Terri- tories, and the District of Columbia are in need of repairs requiring the services of skilled mechanics of the Ordnance Department, the commanding officer of the battery concerned will submit, through military channels, to the governor of the State or Territory, or the commanding general of the militia of the District of Columbia, a report describing in detail the character and extent of the repairs required and the cause of the damaged condition of each article. If this request meets with the approval of the governor of the State or Territory, or the commanding general of the militia of the District of Columbia, he will forward the report to the Secretary of War, through the Chief of the Division of Militia Affairs, War Depart- ment, with the request that the repairs be made by the Ordnance Department and the cost charged to the allotment to the State or Territory, or the District of Columbia, under section 1661, Revised Statutes, as amended. Upon receipt of such request, approved by the Secretary of War, the Chief of Ordnance will give instructions to the mobile artillery armament officer to have the repairs made, and upon their completion the Chief of Ordnance will report the cost to the Secretary of War. When the armament officer shall have received instructions from the Chief of Ordnance to make the repairs to a militia battery he will communicate directly with the commanding officer of the battery and arrange for making the repairs at a convenient time, and will also inform this officer of the probable number of men required to assist the mechanics designated to make the repairs. If the com- manding officer of a battery is unable to furnish men to assist the mechanics, the necessary labor will be employed by the armament officer for the purpose. The commanding officer of the battery, in the absence of the armament officer, will supervise the work done by the mechanics, keep a record of the number of hours worked each day by each mechanic, and upon completion of the work will for- ward the time record to the armament officer, with a statement showing the date and hour of arrival of each mechanic and the man- ner in which he conducted himself while on duty. 1659610 3 34 If the governor of a State or Territory, or the commanding general of the militia of the District of Columbia, desires to have the repairs paid for out of other than United States funds, he is authorized to make request directly on the armament officer of the district in which the battery is located. Upon receipt of this request the armament officer will submit to the governor or the commanding general an estimate of the cost of the repairs and request remittance of the funds required. Upon receipt of the funds the repairs will be made, and when they shall have been completed the governor or the command- ing general will be furnished with an itemized statement, in duplicate, of the cost thereof, and any unexpended balance of funds will be returned. The armament officer making the repairs will report to the Chief of Ordnance in detail the character and extent of the repairs and the serial numbers of the guns and vehicles to which the repairs were made, including a copy of the itemized statement of their cost. 89. Requisitions from presidents of educational institutions, or governors or superintendents of state soldiers and sailors orphans' homes, for ordnance and ordnance stores will usually be made in the form of a letter addressed to the Chief of Ordnance, and these appli- cations must have the approval of the governor of the State in which the institution or home is located. When the request is for ordnance stores for state or territorial institutions, or state soldiers and sailors orphans' homes, the original application is required to be accompa- nied by a certificate of the secretary of the State or Territory, or other proper officer, that the institution was established by, and is under the supervision and control of the State or Territory. Blank forms for the execution of bonds are of four kinds, Form No. 1417, when the principal and sureties are individuals; Form No. 1418, when the principal is a corporation and the sureties are individuals; Form No. 1419, when the principal is an individual and the surety is a corporation; Form No. 1420, when both principal and surety are corporations. When the president of the institution, or governor of the home, shall have indicated the kind of bond that he will furnish, the Chief of Ordnance will prepare it for execution by the principal and the surety or sureties. Upon return of the bond and its acceptance, the stores enumerated will be issued. Requisitions for the authorized allowance of ammunition for target practice and the instruction of the students at educational institu- tions and inmates of the homes are not required to be accompanied by the bond referred to in the preceding part of this paragraph. Detailed instructions in regard to the conditions under which ord- nance property may be issued to educational institutions and state 35 soldiers and sailors orphans' homes, character of the stores so issued, etc., are published from time to time in orders from the Wai- Department. 90. Requisitions for envelopes, and letter and note paper having printed headings, required at arsenals and other ordnance establish- ments, will be forwarded to the Chief of Ordnance not later than April 15 of each year; and requisitions for the blank forms, blank books, and other printed matter will be forwarded not later than June 1 of each year. These requisitions will be prepared on Form No. 389, in accordance with the instructions printed thereon. Requisitions will be made for only the actual quantities desired throughout the succeeding fiscal year, for when issues are made pro- viding for a longer period than one year it is probable that many of the blank forms issued will become obsolete before they shall have been utilized for the purposes for which they were authorized. When the supply of blank forms, stationery, etc., is found to be insufficient for the needs of the remainder of a fiscal year, an addi- tional requisition will be submitted on Form No. 389 to provide for the desired quantities. In this case the heading of the blank form will be modified to show that the quantities desired are for the remainder of the year only, and the heading, " Number used during the year just ended " will be modified to read " Number used during the year to date," and the entries made accordingly. 91. Pamphlets descriptive of the various articles of ordnance property are issued directly to the service by the Chief of Ordnance on their publication, in accordance with orders issued from the War Department. Applications for such pamphlets pertaining to the branch of the service to which an officer belongs may be made by him for his individual use. When an officer makes application for a pamphlet and he has already been supplied with one of the same edition, the application will be accompanied by an explanation of the reason for the additional one or showing the disposition of the one already furnished him. Requisitions or applications for the various blank forms furnished by the Ordnance Department will be made directly to the Chief of Ordnance by the officers using them, except that in the Philippines Division applications will be made directly to the chief ordnance officer of the division; but when troops are operating in the field, in time of war, applications for these forms will be made to the chief ordnance officer of the division, expedition, etc., to which the requir- ing officer belongs. Applications for blank forms will state in detail the quantity of each form desired, based upon the needs of each fiscal year; when appar- 36 ently excessive quantities are requested, the request will be accom- panied by an explanation showing the need for the quantities desired. Applications for forms to constitute a return of ordnance property will be based on the kind of ordnance property for which the officer or other person is accountable. Applications for blank forms may be made by the post or regi- mental ordnance officers on behalf of the officers of the post or regiment using them, but in these cases the application is required to show the quantities of the forms on hand in the possession of the officers using them. 92. Officers and other custodians of ordnance property, in prepar- ing requisitions for ordnance and ordnance stores, are required to describe the articles called for in accordance with the standard nomenclature, which will obviate any misunderstanding on the part of issuing officers in regard to the articles actually needed and prevent any delay in making issues which would ordinarily result from incorrectly naming the articles required. In view of the restrictions placed on transportation- companies covering the shipment of powder and other ammunition, requisitions will be submitted sufficiently far in advance of the actual need of these articles and of other articles of ordnance property called for thereon, so that they will reach the requiring officer at the proper time and by the most economical means of transportation. ARTICLE VI. TRANSFERS OF ORDNANCE PROPERTY. See A. R. 462, 667, 668, 669, 670, 671, 672, 673, 674, 675, 676, 677, 681, 915, 1549, 1550, 1552, 1553, 1554, 1555, 1556, 1557, 1559, 1562, 1563, 1564, 1565, 1566 of 1908, and para- graphs 111, 114, 116, and 121 of the regulations governing the organized militia. 93. When troops are in garrison or in the field in time of peace, transfers of ordnance property to them from arsenals and other ordnance establishments are based on approved requisitions, and on orders for supplies given by the Chief of Ordnance ; and from ordnance depots under a division and department commander, on approved requisitions, and on orders given by a division or department com- mander through the chief ordnance officer; and from post ordnance officers, on approved requisitions and on orders of the post commander. 94. When troops are operating in the field in time of war, transfers of ordnance property to them are based on requisitions approved by or orders given by the general or field officer commanding an army, gar- rison, or detachment, or by the chief ordnance officer of an army, 37 army corps, or division. Such transfers will be made from ordnance depots under the command or control of the officer approving the requisition or giving the order. 95. Transfers of ordnance property between arsenals or ordnance depots are made on the order of the Chief of Ordnance. 96. Transfers of ordnance property to the organized militia from arsenals and other ordnance establishments are made on requisitions approved by the Secretary of War, and to educational institutions, state soldiers and sailors orphans' homes, the District of Columbia, posts of the Grand Army of the Republic, soldiers' monument asso- ciations, etc., on requests approved by the Chief of Ordnance. 97. Transfers of surplus serviceable ordnance property from troops in garrison and from post ordnance officers to arsenals, if in sufficient quantities to warrant separate shipments, are made on the order of a department commander, and to an ordnance depot on the order of the general officer in whose command the depot is located. Small quantities of such articles on hand in an organization are turned in to the post ordnance officer. 98. Transfers of surplus serviceable ordnance property between organizations at a post and between the post ordnance officer and the commanding officers of organizations at the post are made by order of the post commander. Transfers of surplus serviceable ordnance property between posts in a department are made on the order of the department commander. 99. Transfers of cannon and carriages pertaining to the seacoast armament will not be made between posts, except by the authority of the Secretary of War. 100. When troops are operating in the field, transfers of surplus serviceable ordnance property between organizations or between or- ganizations and officers having charge of reserve supplies are made on the order of the general or field officer in whose command the organi- zation or officers affected are. 101. When canteens and haversacks have been transferred to an organization and marked as required by A. R. 290, they will be retained in the organization until they shall have been rendered un- serviceable, except in time of war, when they may be transferred to another organization for its use on the order of the regimental com- mander or higher authority. Canteens and haversacks received by an organization will not be marked by the designations thereof until they are actually required for the equipment of enlisted men. 38 102. Exchange of ordnance property arising from improvements made therein between troops and the arsenals or ordnance depots will be provided for in orders issued by the War Department. 103. Transfers of ordnance property between governors of States and Territories and the commanding general of the militia of the District of Columbia for the use of their organized militia are made on the order of the Secretary of War. 104. Transfers of unserviceable ordnance property in possession of troops in garrison or of post ordnance officers, but not in the Philip- pines Division, which has been condemned and ordered turned into a depot will be made as follows : * (a) Field artillery ammunition and small arms ammunition and their components, to Frankford Arsenal; (6) Small arms, hand arms, and their parts and appendages, to Benicia Arsenal, Rock Island Arsenal, or Springfield Armory, depend- ing upon the cost of transportation involved ; (c) Personal equipments of the soldier, horse equipments, artillery harness, and other articles of ordnance property composed principally of leather, to Rock Island Arsenal. (d) The remaining articles of condemned ordnance property, not including those covered by A. R. 921, in the Department of the East, to Watervliet Arsenal; in the Department of the Gulf, to Augusta Arsenal; in the Department of Texas, to San Antonio Arsenal; in the Department of the Colorado, the Department of Dakota, and the Department of the Lakes, to Rock Island Arsenal ; and in the Depart- ment of California and the Department of the Columbia, to Benicia Arsenal. 105. Transfers of unserviceable ordnance property, in the posses- sion of troops in garrison in the Philippines Division, which has been condemned and ordered turned in to a depot, will be shipped to the Manila Ordnance Depot. 106. When ordnance property ordered destroyed contains rings, buckles, and other trimmings of brass, they will be cut off by enlisted labor before destruction of the property and shipped to Rock Island Arsenal, except in the Philippines Division, where they will be shipped to the Manila Ordnance Depot. 107. When condemned ordnance property ordered turned in to an arsenal or depot (except small arms, hand arms, and personal and horse equipments, which will first be turned in to the post ordnance officer as required by A. R. 915) weighs, when packed for transpor- tation, less than 100 pounds, it will be transferred to the post * NOTE. In this connection see War Department Circular No. 79 of 1909. 39 ordnance officer to be shipped by him when the accumulation of property intended for the same arsenal or depot shall equal or exceed 100 pounds; but when the means of transportation are owned by the Government condemned property, with the exceptions above mentioned, will not be turned over to the post ordnance officer, but will be shipped at such times as will be most convenient for the public service. 108. When troops are operating in the field in time of war, transfers of unserviceable ordnance property which has been condemned and ordered turned in to a depot will generally be made to the nearest ordnance depot. 109. When ordnance property has been condemned and directed to be turned in to an arsenal or ordnance depot, care will be taken in packing it to prevent it from becoming more unserviceable by injury in transportation. 110. When ordnance property in the possession of the organized militia has become unserviceable or unsuitable, the law requires that it shall be surveyed by a disinterested officer of the organized militia and that the report of survey shall be forwarded to the Secre- tary of War, who shall direct what disposition shall be made of the property. Such property will be transferred to the commanding officer of an arsenal if such disposition is directed by the Secretary of War. When unserviceable or unsuitable ordnance property in possession of the organized militia is exchanged for other property so as to uniformly arm and equip the organized militia as provided for by law, such unserviceable or unsuitable property will be trans- ferred to the commanding officers of arsenals designated for the purpose. When authorized repairs to field artillery material in the possession of the organized militia can not be made at the station of the battery by ordnance mechanics, the articles required to be repaired will be shipped to the appropriate arsenal on the order of the ordnance officer in charge of the territorial district in which the battery is located; when authorized alterations are required to be made in field artillery material in the possession of the organized militia, the articles requiring alteration may be sent by the Chief of Ordnance to the proper arsenal for the purpose and at such a time as would be most convenient to the proper state authorities. 111. When a department commander directs, under A. R. 1555, that machine guns and their mounts and accessory equipments, small arms, hand arms, and arm racks be turned in to an arsenal for repair, the machine guns and their mounts and parts will be shipped to Springfield Armory and their pack outfits to Rock Island Arsenal; the arm racks will be shipped to Rock Island Arsenal, and 40 the small arms and hand arms (through the post ordnance officer) to Benicia Arsenal, Rock Island Arsenal, or Springfield Armory, depending upon the transportation involved; but in the Philippines Division all such articles will be shipped to the Manila Ordnance Depot. When a department commander, under the same regulation, directs, on the request of an armament officer, that articles con- stituting the mobile or seacoast artillery be sent to an arsenal for repair, the latter will designate in his request the arsenal to which the article should be shipped. 112. Transfers of fired cartridge cases for cannon and small arms, bandoleers, empty packing boxes for caliber .30 (model of 1906) ammunition, and clips, in the possession of troops and other custo- dians of ordnance property, to arsenals and ordnance depots, are made as provided for in orders issued by the War Department. 113. When articles of ordnance property are issued to or received from an authorized custodian of such property, such as an officer of the army, governor of a State, president of an educational institu- tion, etc., the transaction will be fully described on blank Form No. 146. This form will give the name of the officers or agents, or their official titles, between whom the transactions occurred, the method of shipment of the property, and the authority for the transfer. The quantities and articles transferred will be duly described under the heading " Articles" on this blank form, in accordance with the standard nomenclature and prescribed classification, the part, class, and section of each group of articles being stated immediately above it. When a transfer of articles involves their shipment, the box, package, and crate numbers will be stated in the column "No. of boxes" and opposite the description of the articles packed, crated, etc., so as to clearly indicate the box, crate, etc., in which the articles have been packed; the numbers of the boxes, packages, crates, etc., will be summarized and stated on the blank form immediately below the description of the articles; and the total weight of the shipment will be given in the column provided for the purpose. The date the property is transferred, or the date on which it is prepared for ship- ment, is the date of the invoicing of the property, and will be so stated on the blank form. When the transfer involves shipment, the name of the invoicing officer, or of the arsenal or depot, date of invoice, numbers of the boxes, and the name and address of the officer to whom the property is shipped, which are required by A. R. 1565 to be marked on each box, crate, etc., will be stated in the space reserved for the purpose. This form, when thus prepared and signed by the transferring or issuing officer, or other cus- 41 todian of ordnance property constitutes an INVOICE of ordnance property and a VOUCHER to the return of the receiving officer, and is required to accompany it. For the purpose of record and accountability five copies only are needed, but when shipments are made the number required by A. R. 1566 will be prepared. Two copies of the form signed by- the issuing officer and two copies un- signed, accompanied by the shipping list described in A. R. 1566, will be mailed to the receiving officer so as to reach him, if prac- ticable, before the receipt of the articles transferred. (See illustra- tion below.) FORM No. 146. Authorized June 23, 1899. TRANSFER OF ORDNANCE PROPERTY. From Col. S. T. Robbins, Ord. Dept., U. S. A., at Rock Island Arsenal, 111 to Commanding Officer, Co. L, 13th Infy., at Fort Leavenworth, Kans per Quartermaster at Rock Island Arsenal, 111 in conformity with* G. 0. No. 62, W. D., of 1906 *Authority for transfer of the property must be shown here. See A. R. 700 and 1542 of 1908. No. of boxes. Articles. Part I, Class VII, Section 5. 24 bayonet scabbards, model of 1905. Part I, Class IX, Section 1. 3 canteens. 5 canteen straps, web. 11 cartridge belts, cal. .30, infantry, model of 1903. 50 cartridge boxes, McKeever, cal. .30. /65 gun slings, model of 1907. \20 waist belts. Part I, Class X, Section S. 2 hand axes, intrenching. 3 shovels, intrenching. Part I, Class X, Section 9. 1 company repair kit, model of 1903 rifle. Part I, Class X, Section 10. 1 company chest of cleaning material, complete. 1 box, 1 crate, 2 packages 4=This property must be accounted for on returns rendered to THE CHIEF OF ORDNANCE, U. S. ARMY. (See Pars. 697, 704, 705, and i r><;7, A. R. of 1908.) Weight. 350 Ibs. (The marks on the several packages covered by the invoice will be given in this space. See A. R. 1565 of 1908.) Invoiced the 21st day of July, 1909. S. T. ROBBINS, >" Col, Ord. Dept., U. S. A., Issuing Officer. gj IT. S. Nos. 1 to 4, inc. Invoiced July 21, 1909. From Rock Island Arsenal, 111. To The Commanding Officer, Company L, 13th Infantry, U. S. A., Fort Leavenworth, Kans. Received the * For RECEIPT only. [No signature required here.] Receiving Officer. Issuing officer's Receiving officer's voucher voucher No. 300. No. . STORES received for transportation this day of ,19-. Quartermaster. 42 114. When a transfer of ordnance property involves its shipment , the invoicing officer is required to prepare a shipping list giving the contents of each box, crate, or package constituting the shipment and to forward it to the receiving officer with the duplicate invoices and receipts mentioned in the preceding paragraph. When the notation on the invoice of the property indicates clearly the contents of each box, crate, etc., the shipping list will be omitted. In the case of minor articles of ordnance property, such as spare parts for small arms, hardware, etc., the shipping list need not give in detail the quanti- ties of each kind of these articles, but will refer to the contents in general terms so as to indicate clearly to the receiving officer the character of the contents of the boxes so packed. 115. When chests or boxes containing pistols, revolvers, or other valuable stores are shipped from an ordnance establishment, they will be sealed by using steel strips of the following approximate dimensions: Length, 3J inches; width, five-eighths inch; thick- ness, 0.02 inch, with three saw teeth near each end three-eighths inch long and one-eighth inch wide. At least two such strips for both top and bottom will have the points of one end driven into sealing recesses on opposite sides and folded over the edge in such manner that the other end may be driven into sealing recesses in the sides of the boxes. Each recess will then be filled with wax and a seal impression imprinted therein showing the ordnance establish- ment or the person preparing the shipment. In using these sealing strips, care must be taken that the edges do not project and become liable to dislodgment. Sealing strips of proper dimensions will be furnished by the commanding officer, Springfield Armory, on requi- sition. 116. When the transfer of ordnance property from an ordnance establishment involves shipment, the contents of each box or chest will be given on one of the ends of each box; but when a box con- tains quantities of numerous kinds of articles a brief description only of the contents will be stated, as " saddlery hardware/' " spare parts," etc., and when it contains pistols or revolvers the quantity thereof will not be stated. When a transfer of ordnance property from other posts or stations involves shipment, a brief description only of the contents of each box will be stated on the end thereof. All boxes, crates, and packages of ordnance property, prior to ship- ment, will be stenciled with the " Shell and flame" to provide for its easy separation from the property of the other departments of the army. 117. When a receiving officer receives all of the ordnance property in voiced, to him, he will sign the receipt in duplicate, giving the place 43 and date of the receipt of the property, and return the two copies to the issuing officer, which constitute VOUCHERS to his returns and are required to accompany them. When a receiving officer does not receive all the articles of ordnance property invoiced to him, or in the condition as stated on the invoice, he will receipt for only the quantities actually received and according to their condition, the missing property or discrepancy being covered as provided for in paragraph 156 of these regulations. 118. When an officer is acting in a capacity which requires him to be accountable for ordnance property and he is relieved from this duty prior to the receipt of property which has been invoiced to him % name, his successor is required to receive and receipt for such property; but in order to avoid the complications resulting from invoicing property to an officer by name it is preferable that the property be invoiced to him in accordance with his official title, or capacity in which he is serving, as " Commanding Officer, Company K, 24th Infantry/' " The Ordnance Officer, Fort Niagara, N. Y." 119. When enlisted men are transferred to or from posts or sta- tions and carry with them personal equipments or other ordnance property, or are indebted to the United States for such equipments or property at the time of the transfer, a description of the articles will be entered on Form No. 152 and the appropriate vouchers will be prepared in accordance with the instructions printed on this blank form. When this form has been executed to contain the re- ceipt of the enlisted man, it constitutes a VOUCHER to the return of the issuing officer, and is required to accompany it. When this form has been executed by the commanding officer of the organiza- tion to which the enlisted man is transferred or assigned, it consti- tutes a VOUCHER to his return, but he is required by A. R. 1552 to immediately forward this receipt to the Chief of Ordnance. 120. Whenever badges, medals, or other insignia pertaining to the Ordnance Department, are issued to an officer or enlisted man en- titled thereto the certificate of the issuing officer showing that he has actually made the issue, accompanied by a copy of the authority for such issue, or with, ike approval of the issue by the department or brigade commander indorsed on the certificate, will constitute the VOUCHER on which the property will be dropped from the return of the accountable officer, which it is required to accompany. 121. When articles of ordnance property are transferred to a bureau or executive department by the commanding officer of an ordnance establishment, vouchers will be prepared as in cases of issues, and the receipt of the officer receiving the property will con- 44 stitute a VOUCHER to the return of the issuing officer, but a notation will be made on this voucher that settlement for the property trans- ferred will be effected through the Treasury Department. 122. When articles of ordnance property are transferred by the commanding officer of an ordnance establishment to a contractor for the performance of a contract with the United States, vouchers will be prepared as in the case of issues, and the receipt of the con- tractor receiving the property will constitute a VOUCHER to the return of the issuing officer. This voucher will give in detail the value of the property, and the issuing officer is required to furnish the officer charged w r ith the inspection of the property with a copy of the invoice as a basis for deducting the value of the property from any payments due under the contract. 123. When militia organizations are mustered out of the service of the United States, the ordnance property in their possession will be transferred to the mustering-out officer, or to an ordnance officer designated for the purpose, but if the militia organizations previ- ously constituted part of the organized militia of any State, Terri- tory, or the District of Columbia, this ordnance property, or a part thereof, may be transferred to the governor or to the commanding general by the reverse of the method prescribed in A. R. 462 when the organized militia is mustered into the service of the United States; provided this disposition of the property is specifically authorized in each case by the Secretary of War. 124. When ordnance property is transferred to places without the United States, the cost prices of the articles transferred will be stated on the invoices. 125. When cannon, carriages, limbers, caissons, instruments for fire control, telescopic sights, etc., having serial numbers, are trans- ferred, a copy of each invoice covering such transfer will be mailed on shipment of the property to the Chief of Ordnance. When ord- nance property has been transferred to an executive department of the Government, to a staff department of the army, or to a governor of a State or Territory, which involves a settlement by the Treasury Department for the property so transferred, a copy of each receipt for the property so transferred is also required to be mailed to the Chief of Ordnance. 126. Ordnance property will not be transferred on memorandum invoice and receipt, except the authorized equipment of the modern seacoast armament, which may be thus transferred between artillery district ordnance officers of a district and between post ordnance 45 officers of the same district; and mechanics' tools which may be transferred by an armament officer to the ordnance officer of the post at which they may be required in the alteration and repair of artillery material, and in such other cases as may be specially authorized by the Chief of Ordnance. When a transfer of responsibility for ordnance property held on a memorandum receipt is made, the outgoing officer will be relieved from further responsibility for the property on submitting to the ac- countable officer a memorandum receipt, signed by his successor, covering all the property so transferred. ARTICLE VII. PURCHASES OF ORDNANCE PROPERTY. See A. R. 697 of 1908. 127. When articles of ordnance property are purchased and paid for at an ordnance establishment, they are reported on a monthly abstract of purchases, which will be prepared on Forms Nos. 219 and 220, the former being the outside sheet and the latter the inside sheet of the abstract. The quantities of the articles described on this abstract are required to be carried to the proper return, less those quantities which have been reported thereon as having been con- sumed or expended. This abstract will be prepared and forwarded to the Chief of Ordnance, in accordance with the instructions printed on the outside sheet, and only such quantities of articles will be reported as having been expended on the abstract as are authorized by the printed instructions. The abstract of purchases is a VOUCHER to the property return, but is not required to accompany it. 128. When articles of ordnance property are purchased under proper authority by an artillery district or post ordnance officer, payment to be made by a disbursing officer of the Ordnance Depart- ment, the purchasing officer is required to prepare an abstract of the purchases made by him and to forward it to the Chief of Ordnance through the disbursing officer making the payment. The disbursing officer, on receipt of this abstract, will verify the same with his accounts and note in the proper columns the vouchers on which payment was made, and forward the abstract with his accounts. On receipt of this abstract in the Ordnance Office, the officer who made the purchases will be charged with the accountability for the property purchased ; but if the abstract gives the name of some other officer than the purchasing officer as the accountable officer, then in that case the officer named will be charged with the accountability. 46 In this case the abstract of purchases is a VOUCHER to the return of the artillery district or post ordnance officer, but is not required to accompany it. * 129. The purchase of ordnance property by the governor of a State or Territory or the commanding general of the militia of the District of Columbia, or by any of their agents, for the use of the or- ganized militia, to be paid from appropriations made therefor, is not authorized. ARTICLE VIII. MANUFACTURE OF ORDNANCE PROPERTY. 130. When articles of ordnance property are manufactured at an ordnance establishment, they are reported on the monthly report of operations, which will be prepared on Forms Nos. 1243 and 1244 and forwarded to the Chief of Ordnance, in accordance with the methods prescribed in the instructions printed on the outside sheet. When an allotment of funds is made for the manufacture of speci- fied quantities of articles, the report of operations for the month in which the articles manufactured are reported as completed will, in connection with the preceding reports of operations under this allot- ment, show the manufacture of the entire quantities of the articles authorized by the allotment. When for any reason these reports do not show the completion of the quantities authorized, an explanation is required to accompany the final report of operations on which the allotment is stated. The report of operations is a VOUCHER covering the articles manu- factured during the month, but it is not required to accompany the return to which it pertains. 131. When articles of ordnance property are procured under a contract made by, or under an order given by, the Chief of Ordnance, the quantities of the articles so procured are required to be reported on a certificate of inspection and receipt, which will be prepared on Form No. 1066, in accordance with the instructions printed thereon. When a contract or order is so descriptive of articles as to require that they be accompanied by parts, accessories, implements, equip- ments, etc, such parts, accessories, etc., are required to be accounted for separately from the articles to which they pertain, in accordance with the standard nomenclature, and in such cases the certificate of inspection and receipt is required to be accompanied by a list of such parts, accessories, etc., in order that the accountability for the articles so procured may be properly covered. When property is received by an officer of the Ordnance Depart- ment from a bureau or executive department, or when property is 47 purchased which involves payment by the Auditor for the War Department, a certificate of inspection and receipt will be prepared on Form No. 1066, in accordance with the instructions printed thereon. The certificate of inspection and receipt constitutes a VOUCHER for the articles described thereon, and a copy of each is required to be made to accompany the return to which it pertains. ARTICLE IX. SALES OF ORDNANCE PROPERTY. See A. R. 360, 615, 616, 621, 622, 683, 684, 685, 1537, 1538, 1543, and 1561 of 1908, and paragraphs 58, 59, and 60 of the regulations governing the organized militia. 132. When articles of ordnance property are sold during a month they are reported and the proceeds of sale accounted for on an abstract of sales for the month, which is prepared on Forms Nos. 272 and 273, the former being the outside sheet and the latter the inside sheet, and forwarded to the Chief of Ordnance, in accordance with the instructions printed on the outside sheet. Sales made during a month must be reported on an abstract of sales for that month. The abstract of sales is a VOUCHER to the property return for the period in which the sale was made, but is not required to accompany it. 133. When sales of serviceable ordnance property are made, a certificate will be required from the purchaser, which will be pre- pared on Form No. 147, in accordance with the instructions printed on the outside of this form, in order that this certificate may show that the sale was made as provided for by law and regulations. This certificate will be filed by the selling officer. 134. When sales of condemned ordnance stores are made by a com- manding officer of an arsenal or ordnance depot they will be made as provided for in orders issued by the Chief of Ordnance. When sales of like property are made by post, regimental, or other ordnance officers the sales will be made in accordance with special instruc- tions given by the department or corps commander, or higher authority, under whose direction the property was condemned. The advertisement covering the sale of the property will be prepared on Form No. 561, in accordance with the instructions printed thereon. 135. Sales of condemned ordnance property by governors of States and Territories, and by the commanding general of the militia of the District of Columbia, will be made in accordance with in- structions given by the Secretary of War; and the advertisement covering the sale of the property will bo prepared on Form No. 561, in accordance with the instructions printed thereon. 48 136. The proceeds of the sales of ordnance property are required to be deposited by the officer who will account for the funds, within thirty days after their receipt, in an authorized United States de- positary to the credit of the Treasurer of the United States on account of " Sales of ordnance stores," and the Chief of Ordnance will be notified of the deposit in accordance with the method prescribed in A. R. 616. When there are expenses in connection with the sale, a sufficient amount of the proceeds thereof may be retained to make the appropriate disbursements to cover these expenses. 137. The sale of serviceable ordnance property by governors of States and Territories, and by the commanding general of the militia of the District of Columbia, to members of the organized militia is not authorized. The sale of serviceable ordnance property by the Ordnance Department to individual members of the organized militia is prohibited by paragraph 118 of the regulations governing the organized militia. ARTICLE X. ACCUMULATIONS, RECOVERIES, ETC., OF ORDNANCE PROPERTY. See A. R. 697 of 1908. 138. When ordnance property, such as scrap and other waste products arising from manufacturing operations, accumulates at an arsenal or other ordnance establishment, CERTIFICATES will be pre- pared from time to time and signed by the commanding officer giving the quantities of the articles which have accumulated and relating the circumstances under which the accumulation occurred. This cer- tificate constitutes a VOUCHER to the return covering the period in which the accumulation occurred, and is required to accompany it. 139. When ordnance property is received by an officer or other custodian of ordnance property, which is not covered by an invoice and not previously accounted for, a CERTIFICATE will be prepared and signed by the officer, giving the quantities of the articles so received and stating the circumstances of their receipt; if an invoice of the property so received should later be furnished, it will be substituted for the certificate. This certificate constitutes a VOUCHER to the return covering the period in which the property was received, and, in the absence of the invoice, is required to accompany it. 140. When, on the taking of an inventory, or at any other time when it is apparent to the responsible officer, property is found on hand in excess of that which is carried on the returns, a CERTIFICATE will be prepared and signed by the responsible officer stating the quantities of the surplus property and relating the circumstances which gave rise to the taking up of the property. This certificate 49 constitutes a VOUCHER to the return covering the period in which the property was found, and is required to accompany it. 141. When ordnance property which has been lost, abandoned, etc., has been recovered by an officer, or other custodian of ord- nance property, he is required, if the name of the responsible officer can be ascertained, to turn the property over to him. If the property can not be thus disposed of, the officer finding the property is required to prepare a CERTIFICATE giving the quantities of the articles found or recovered by him and relating the circumstances under which the finding or recovery was made. This certificate constitutes a VOUCHER to the return covering the period in which the property .was found or recovered, and is required to accompany it. When ordnance property which has been lost or abandoned, etc., has been recovered by an officer, an enlisted man, or a civilian em- ployee, who are not accountable for ordnance property, they will turn over the property to an officer who is accountable for such property and who is required to account for it as provided for in this paragraph. It is important when ordnance property is found that the circum- stances in connection with the recovery shall be fully related, in order that the Chief of Ordnance may, in the settlement of his return, be in a position to give credit to the proper officer for the property so found or recovered. For every article of ordnance property found .or recovered there must be ; under these regulations, a responsible and an accountable officer, and therefore it is important that all circum- stances in connection with the case be fully related; otherwise an officer may be charged with the loss of property which is still in the possession of the United States. 142. When military stores similar to those furnished by the Ordnance Department have been captured from an enemy, or found upon being abandoned by him, the officer securing the property will turn it over to the chief ordnance officer of the army, army corps, or division, or to the ordnance officer of the regiment, or detachment, operating against the enemy. The officer turning over the property will furnish the receiving officer a brief report of the capture or finding, together with a list of the stores, in order that the circumstances in connection with the capture or finding may be made a part of the record of the property so captured or found. This property is re- quired to be accounted for, and the report and list of stores will constitute a VOUCHER requiring the receiving officer to account for the property, and is required to accompany the return to which it pertains. The property so captured or found will be turned into the nearest ordnance depot, unless it can be used in operation against the enemy. 16596 10 4 50 ARTICLE XI. EXPENDITURE OF ORDNANCE PROPERTY. See A. R. 310, 358, 701, 703, 1545, 1546, 1547, and 1548 of 1908. 143. Certain articles of ordnance property are consumed or ex- pended in the military service in the care and preservation of ordnance and ordnance stores, etc., in the instruction of troops, and in con- ducting manufacturing operations at the arsenals and other ordnance establishments. In addition, ammunition may be expended in action, in defense of life or public property, in carrying out the prescribed duties of sentinels, and for the authorized salutes. Ex- pendable articles are those which are authorized to be dropped from a return on a certificate or statement of the responsible officer that they have been expended or consumed for an authorized purpose, without requiring any additional voucher to substantiate the trans- action. Ordinarily a large quantity of ordnance property is expend- able in the same sense that it is issued to the service to be expended for some military purpose, but not all the articles of such ordnance property can be dropped from returns on certificates or statements of the responsible officers. 144. The various pamphlets descriptive of the articles of ordnance property issued to the service generally indicate the allowances of cleaning, repairing, and preserving supplies which are issued for these purposes, and the various ordnance price lists indicate those articles which may be dropped from the returns of the accountable officers on certificates that the articles have been actually consumed or expended for the purpose authorized, or worn out in the military service. The more expensive articles, such as spare parts for cannon, etc., which are issued to the service for the care and preservation of ordnance property, can not be dropped from the returns on certificates that they have been thus expended, but the corresponding unservice- able articles must be placed before an inspector, as provided for in the Army Regulations, or otherwise accounted for. 145. The allowances of small-arms ammunition which may be expended in target practice, preliminary instruction of the soldier, military exercises, and hunting, are published annually in general orders from the War Department. The allowances of ammunition for target practice for field artillery and coast artillery troops are also published annually in orders issued by the War Department. These allowances are based on appropriations made by Congress for the purpose. 146. When an officer inadvertently exceeds the allowance pre- scribed in the orders for the organization commanded by him, the excess amount will be charged against the allowance of this organiza- 51 tion for the next year; but if the allowance was exceeded through neglect, he will be charged with the value of the excess ammunition so expended. 147. The allowances of field-artillery and small-arms ammunition for the instruction of students at educational institutions and at soldiers and sailors orphans' homes are published annually in orders issued by the War Department. These allowances are based on appropriations or authorizations made by Congress for the purpose. 148. There are no prescribed allowances of field-artillery and small-arms ammunition for the troops of the organized militia; but when the organized militia engages in target practice at coast artillery posts, or participates in maneuvers with the Regular Army, the allowances of seacoast-artillery ammunition, or of field-artillery and small-arms blank ammunition are published in orders from the War Department. 149. The various expenditures of ordnance property which have been made by commanding officers of organizations, governors of States and Territories for the use of the organized militia, of small- arms ammunition by presidents of educational institutions and governors of soldiers and sailors orphans' homes, are reported on Form No. 19, the Certificate of Expenditures, which", when executed in accordance with the instructions printed thereon, constitutes a VOUCHER to the return of the accountable officer and is required to accompany it. The certificate of expenditures will cover only such quantities of the various articles as have been actually consumed or expended for authorized purposes during the period of accountability. It is not, therefore, intended to cover the dropping of articles which are on hand merely because they are indicated in price lists as expendable, nor of expendable articles which may be lost or destroyed. The responsible officer will acquaint himself with the facts as to the expenditure or consumption before signing the certificate. The practice of reporting as having been expended allowances of ammuni- tion, cleaning, preserving, and repairing materials and supplies, etc., when such expenditure has not actually taken place, is therefore forbidden. 150. (a) When articles of ordnance property are expended or con- sumed at an arsenal or other ordnance establishment for an author- ized purpose, a statement of expenditures will be prepared giving the quantities and kinds of articles expended or consumed and the purpose therefor. Expendable articles are of two kinds, namely, those that are consumed by the use to which they are put, as chem- icals, fuel, forage, oils, paints, etc., and those converted by manu- facturing or similar operations into other articles which must be accounted for. An article may belong to both kinds, depending 52 upon the use to which it is put. When an oil is applied directly to wood for decorative or preservative purposes, it belongs to the first kind, but when it is used in the manufacture of paints it belongs to the second kind. Articles of the first kind are known as "supplies" and those of the second kind as "materials." The word "materials" is a relative term, and a finished manufactured article may itself be a "material" entering into the manufacture of a more complex article, as when a fuze enters into the manufacture of a projectile. For the purpose of accountability, however, expendable articles will be con- sidered under two headings, the first heading relating to those articles which are expended or consumed at an ordnance establishment in connection with the manufacture, repair, or alteration of ordnance and ordnance stores for issue to the service ; and the second heading relating to articles expended or consumed for other purposes. The responsible officers are not authorized to drop from the returns arti- cles of expendable property except on the submission of the vouchers provided for or referred to in this paragraph. (6) When ordnance or ordnance stores have been manufactured at an ordnance establishment in accordance with an allotment author- izing the work, the various quantities of materials which have entered into the manufacture will be reported, on completion of the work, on a statement of expenditures, as illustrated below. Statement of expenditures of materials at Waterville Arsenal in the manufacture of 4,000 saddlebags, which are accounted for on the semiannual return, first division, for the period ended December 31, 1908, vouchers Nos. 244, 493, 753, and 1127; and on the semiannual return, first division, for the period ended June 30, 1909, vouchers Nos. 314, 515, and 1167: 120 Ibs. cotton chalk line 740 yds. cotton drill 3,200 yds. cotton duck 71 Ibs. linen thread 30 Ibs. 'machine thread 80 Ibs. shoe thread 32,000 buttons and eyelets p. 405 60 Ibs. iron tacks. . 3,456 iron wood screws. 410 172 Ibs. nails 82,000 tubular rivets and caps 48,000 sq. ft. bag leather, russet 50 Ibs. brown wax [ p. 415 9,440 sq. ft. collar leather 9,400 ft. pine p. 425 400 Ibs. packing paper p. 439 I certify that the foregoing statement is correct. JOHN DOK. Capt., Ord. Dept., U. S. A., Tn charge of l/armsx Shop. June 30, 1909 Issue \ Curlier X.. 2377. 53 The quantities and kinds of materials which have been expended in the manufacture of the articles will be stated below the heading, as illustrated. When the manufacture of guns or other articles involves the manufacture of spare parts and accessories it will not be necessary to enumerate them in the statement, as their accountability will be provided for on the report of operations. When the articles manu- factured have been accounted for on other returns, reference will be made to the voucher numbers and returns covering complete ac- countability therefor. This statement is a VOUCHER authorizing the accountable officer to drop the quantities of materials reported on it. When ordnance and ordnance stores have been repaired at an ord- nance establishment in accordance with an allotment authorizing the work, the various quantities of materials, including the unserviceable articles which have entered into the repairs, will be reported on completion of the work on a statement of expenditures, as illustrated below. Statement of expenditures of stores and materials, at Water mile Arsenal, in the repair of 12,000 gunslings, model of 1907, C. & R ....................... p. 30 525 revolver cartridge boxes, cal. .38, C. & R .............. 1 660 revolver holsters, cal. .38, C. & R .................... | p. 32 2,146 McKeever cartridge boxes, cal. .30, C. & R . . . . ....... J As follows: 12,000 gunslings, model of 1907, Una ..................... p. 30 2,146 McKeever cartridge boxes, cal. .30, Uns .......... 525 revolver cartridge boxes, cal. .38, Uns ............ \ p. 32 660 revolver holsters, cal . .38, Uns .................. 15 Ibs. shoe thread ................................ 26 Ibs. brass rivets .................................. } p. 405 1,100 Ibs. brass ...................................... 7 Ibs. brown wax 6,000 sq. ft. collar leather ' ' 7 Ibs. gum tragacanth ................................ -i 41 g 16 Ibs. oxalic acid ................................... / 312 gals, naphtha ............ : ....................... p. 417 I certify that the foregoing statement is correct. JOHN DOE, Capt., Ord. Dept., U. S. A., In charge of Harness Shop. Receipt Voucher No. 62. May 31, 1909. Issue Voucher No. 72. It will be seen from the statement of expenditures that, in reporting the making of repairs to articles of ordnance property, the quantities of the unserviceable articles are treated in the same way as the quanti- ties of the serviceable articles which have entered into the making of the repairs. The statement will, therefore, be a VOUCHER to the return, requiring the responsible officer to account for the repaired 54 articles, and authorizing him to drop the articles which have entered into their repair. When the repairs involve alterations, the state- ment of expenditures will not differ in form from that given on page 53. A similar method will be followed when articles of ordnance property are overhauled, since, for the purpose of accountability, there is no real difference between overhauling and repairing. When ordnance and ordnance stores have been altered at an ord- nance establishment in accordance with an allotment authorizing the O work, the various quantities of articles which have entered into the alteration will be reported on a statement of expenditures, as illus- trated below. Statement of expenditures of materials, at Waterville Arsenal, in the alteration of 500 McClellan cavalry saddles, as follows: 500 adjustable quarter straps p. 305 Removed from the saddles: 500 coat straps, cantle p. 307 I certify that the foregoing statement is correct. JOHN DOE, Capt., Ord. Dept., U. S. A., In charge of Harness Shop. Receipt Voucher No. 62. May 31, 1909. Issue Voucher No. 75. This form of statement of expenditures illustrates the method that would be followed in altering 500 saddles so as to make them conform to the latest designs. A similar method will be followed when the alteration involves the addition of any parts to an article of ordnance property, the accountability continuing as heretofore, as when elec- tric motors are attached to disappearing gun carriages. In the pre- ceding cases the statement of expenditures is a VOUCHER to the return authorizing the responsible officer to drop the materials used in the making of alterations. However, when the alteration involves the removal of a part of the article altered, the statement will de- scribe the article removed, and in this case the statement of expendi- tures will be a VOUCHER for the parts or components removed, and the responsible officer is required to account for them. When the allotments for the manufacture, alteration, or repair of ordnance or ordnance stores provide for the manufacture, repair, or alteration of definite quantities, these statements of expenditures will not be submitted as property vouchers until all the work authorized by the allotment shall have been completed unless the work so author- ized shall not have been fully completed by the end of the fiscal year, in which case vouchers will be submitted covering such materials as have entered into the manufacture, repair, or alteration of the articles 55 actually completed at the end of the fiscal year. In case of a stop- page of the work, or an extended suspension thereof before its com- pletion, the responsible officer will submit as a voucher a statement of expenditures covering the materials entering into the manufacture, repair, or alteration of the articles which were completed at the time of the stoppage or suspension; in case of a stoppage, the statement will al^o separately cover the materials which have entered into the manufacture of the uncompleted articles, accompanied by a list of such articles, in order that their accountability may be provided for. When the allotments authorize the manufacture, repair, or alteration of indefinite quantities, as in case of allotments for contingencies or other allotments providing for the repairs in general of indefinite quantities of ordnance or ordnance stores, the statements of expend- itures will be submitted for each month to cover such articles as have been manufactured, repaired, or altered during the month. In the case of manufactured articles the statement will give the voucher numbers of the report of operations on which the articles are reported. When working tools, parts of machines, fixtures of a general appli- cation, etc., are manufactured at an ordnance establishment for the purpose of maintaining the existing manufacturing appliances in an efficient condition, the cost of their manufacture is considered a shop expense and is chargeable accordingly. When such articles are manu- factured, a statement of expenditures of the materials entering into the manufacture will be prepared as illustrated below. Statement of expenditures of materials at Waterville Arsenal in the manufacture of the following working tools, parts of machines, fixtures, etc. , required in the maintenance of the manufacturing appliances, during the month of March, 1909: 2 6-inch A. P. cap tools 3 10-inch A. P. cap tools 9 profile mills 2 tools, hognose 4 reamers, rose, various 3 arbors for shell mill 10 reamers, cutter size 2 plug gauges 2ndD. As follows: 260 Ibs. steel, tool, bar, various p. 412 I certify that the foregoing statement is correct. JAMES STEELE, Major, Ord. Dept., U.S.A., In Charge of Machine Shop. Receipt Voucher No. 103. March 31, 1909. Issue Voucher No. 456. 56 This statement will contain a list of the tools, fixtures, etc., manu- factured, and immediately below a list of the quantities of materials expended in their manufacture. This statement of expenditures will cover such tools, fixtures, etc., manufactured during a month and is a VOUCHER to the return, requiring the responsible officer to take up the tools, fixtures, etc., and to drop the materials used in their manufacture. However, when any of the tools, fixtures, etc*, have been expended in the maintenance of *manuf acturing appliances in the month in which they are manufactured they will not be taken up on the return, but the statement will have indicated thereon the tools, fixtures, etc., which have been so expended, and only the remaining tools, parts, fixtures, etc., will be accounted for on the return. When working tools and fixtures are manufactured for exclusive use in connection with the manufacture of ordnance property for which an allotment is made, the cost of such working tools, fixtures, etc., is a charge against the allotment authorizing the manufacture of the articles. When such tools and fixtures are manufactured a statement of expenditures of the materials entering into their manu- facture will be prepared as illustrated below. Statement of expenditures of materials at Waterville Arsenal in the manufacture of the following working tools, fixtures, etc., required in the manufacture of parts for the 3-inch field gun, model of 1902: 9 profile mills, various p. 305 2 hognose cutters p. 306 2 formers, various p. 308 1 jig for drilling lever latch pin hole p. 310 As follows: 17 Ibs. steel, bar, various 4 Ibs. steel, bar, tool 2 Ibs. steel, drill rod p. 407 I certify that the foregoing statement is correct. JAMES STEELE, Major, Ord. Dept., U.S. A., In Charge of Machine Shop. Receipt Voucher No. . May 31, 1908. Issue Voucher No. . This statement will contain a list of the tools, fixtures, etc., manu- factured, and immediately below a list of the quantities of materials expended in their manufacture. This statement of expenditures is a VOUCHER to the return, requiring the responsible officer to take up the tools and fixtures and to drop the materials used in their manu- facture. 57 When supplies are consumed during manufacturing operations as a part of the necessary shop expenses, a statement of expenditures will be submitted as a voucher for each month to cover such supplies as have been expended during the month, as illustrated below. Statement of expenditures of supplies at Waterville Arsenal on account of shop expenses (hiring the month of November, 1907: 1 damper, pipe, 7" p. 250 550 cards, tag board p. 255 439 Ibs. castings, charcoal iron p. 258 15ft. whitewood, 5" x 6" x 12' p. 260 4 fire tiles p. 270 197 Ibs. nitre, crude ^ 150 Ibs. potassium, chloride } P- 275 28 gal. gasoline 17 gal. oil, cylinder 39 gal. oil, engine 200 gal. oil, kerosene. p. 290 21 gal. oil, lubricating, lard 100 gal. oil, lard, mineral 50 gal. oil, neutral 14 brooms, corn p. 299 7 qrs. carborundum cloth 32 qrs. emery cloth 1 qr. sandpaper. . . 25 Ibs. soap powder. 23 Ibs. sal soda. . p. 302 I certify that the foregoing statement is correct. JAMES SMITH, Colonel, Ord. Dept., U. S. A., Commanding. November 30, 1907. Voucher No. 272. This statement of expenditures will contain a list of the quantities and kinds of the supplies expended during the month. The state- ment is a VOUCHER to the return and authorizes the responsible officer to drop from his return the quantities of the supplies so expended. When tools, parts of machines, etc., heretofore accounted for on the return have been expended for the purpose of maintaining the existing manufacturing appliances in an efficient condition, a state- ment of expenditures will be submitted as a voucher for each month to cover such articles as have been expended during the month, pre- pared as illustrated on the following page. 58 Statement of expenditures of tools, parts of machines, etc., made at Waterville Arsenal for the purpose of maintaining the manufacturing appliances in an efficient condition during the month of July, 1909. 38 drills and countersinks, combination, Morse p. 200 Parts for milling machine vise. 1 base piece 1 vise screw for same / Parts for tool-maker's universal i <'*<. 1 base piece 1 2 1 vise screw for same J 45 drills, twist, various. 126 files, various, 4 7/ and under. 290 files, various, over 4" and less than p. 215 172 files, various, 8" and less than 10" 220 files, various, 10 // and over 250 hacksaw blades p. 217 36 handles, hickory, smith's tools ^ 172 handles, file / p " L 2 couplings for steel tubing p. 231 60 ft. tubing, metallic, steel, flexible, f " p. 232 71 ft. belting, leather p. 240 I certify that the foregoing statement is correct. JAMES STEELE, Major, Ord. Dept., U. S. A., In Charge of Machine Shop. July 31, 1909. Voucher No. 719. A list of the tools, etc., expended will be given immediately below the heading as illustrated. The statement is a VOUCHER authorizing the responsible officer to drop the tools, etc., reported on it. (c) When articles of ordnance property have been expended or consumed for other purposes than those involved in connection with the manufacture, repair, or alteration of ordnance or ordnance stores, statements of expenditures will be prepared for each month, giving the purpose and the quantities and kinds of articles expended or con- sumed on account of it. The purpose of the expenditure will be stated in the language of the allotment which authorized the pro- curement of the articles expended, or their replacement. The form of the statement of expenditures will be prepared as illustrated at the top of the following page. 59 Statement of expenditures of material* and Kiij>j>/ies at tt'dtcm'lle Arsenal on account of receiving and issuing ordnance and ordnance stores, and the maintenance of transpor- tation, during the month of April, 1909. 75 boxes, mailing, metal p. 184 10 cans, tin, with cover, 1 pint 5 cans, tin, with cover, 1 quart > p. 189 4 tips, stencil brush 8 bottles paste, library 350 shipping tags, various / P' t 60 Ibs. rope, manila ^ 20 Ibs. twine, various / P- 229 5,270 Ibs. hay j 153^ bu. oats 1 p. 230 2,235 Ibs. straw J 400 Ibs. nails, wire, various : ^ 5 Ibs. nails, W. I., various / P- 2 ' 10 gr. screws, brass, various. 150 sealing strips, angle [ p. 232 5,000 ft. wire, banding. 125 ft. pine boards 100 ft. pine plank 9 250 ft. spruce plank 75 ft. whitewood, 5^" x 6" x 12'. 4 pts. glue, Le Page's p. 255 I certify that the foregoing statement is correct. JAMES SMITH, Colonel, Ord. Dept., U. S. A., Commanding. April 30, 1909. Voucher No. 600. .The illustrated statement of expenditures covers the expenditure of property made in a month which is authorized to be procured or replaced by an allotment from the appropriation " Ordnance Service." When the expenditure of the articles has been authorized by an allot- ment from the appropriation " Rep airs of Arsenals," the form of the statement of expenditures will be prepared as illustrated below. Statement of expenditures of materials and supplies at Waterville Arsenal, on account of repairs and improvements to officers' quarters, during the month of June, 1908. 54 ft. pine boards p. 300 5 gal. turpentine p. 310 50 Ibs. white lead, Atlantic p. 311 I certify that the foregoing statement is correct. JAMES SMITH, Colonel, Ord. Dept., U. S. A., Commanding. June 30, 1908. Voucher No. 713. 60 Statements of expenditures as illustrated are VOUCHERS to the return and authorize the responsible officers to drop the quantities of the articles reported on them. When ammunition is expended at an ordnance establishment for any purpose, a statement of expenditures will be submitted, setting forth the quantities and kinds of ammunition expended, and referring to the firing record containing a complete description of the expendi- ture, as illustrated below. Statement of expenditures of ammunition at the Rock Head Proving Ground in the test of American Manufacturing Company's 3-inch shrapnel, Lot 60 of 1909, in the 3-inch short recoil and experimental gun, between March 26, 1909, and March 30, 1909. Firing record No. 729. 24 Ibs. Laflin and Rand smokeless powder, Lot 2 of 1903, for the 3-inch field gun of all models p. 144 17 shrapnel, loaded, but not fuzed, for the 3-inch field gun p. 145 2 fuzes, 21-second, dummy. 5 fuzes, percussion, sensitive point [ p. 175 7 fuzes, 21-second, combination. 68 grains gun cotton 15 primers, percussion, 110-grain. 3 primers, electric, for axial and radial vents. 4 Ibs. black powder I certify that the foregoing statement is correct. p. 176 STEPHEN GRAY, Captain, Ord. Dept., U. S. A., In Charge of the Test. March 30, 1909. Voucher No. 170. The statement is a VOUCHER to the return and authorizes the responsible officer to drop the ammunition so expended. When the object of any firings or test has not been accomplished within a semi- annual period, a statement will, nevertheless, be submitted for such ammunition as was expended during that period, in order that the quantities of ammunition to be accounted for and those on hand may agree. (d) The statements of expenditures which have been illustrated in this paragraph will accompany the returns to which they pertain, and their correctness will be certified to by the officer responsible for the expenditure. (e) The instructions contained in this paragraph will not be con- strued as superseding those printed on the abstract of purchases authorizing the reporting of certain expenditures on this abstract. 151. When articles of ordnance property are no longer issued for the purpose for which they were originally intended at an arsenal or other ordnance establishment, and it is desired to utilize them in 61 conducting manufacturing operations, commanding officers are re- quired to submit to the Chief of Ordnance a list giving the quantities and kinds of the property, accompanied by a statement showing the reason for the desired disposition of the property. The approval of this recommendation will authorize the commanding officer to utilize the property for the purpose named. In the event of the approval of the recommendation, a certificate will be prepared and signed by the commanding officer giving the quantities of the different articles and the specific manufacturing operations in which they are to be used. When these articles can not be used directly in their original condition, the certificate will give the quantities of scrap into which they were converted, or which they form, for use in conducting manufacturing operations. This certificate is a VOUCHER to the return of the re- sponsible officer requiring him to account for the resulting scrap and authorizing him to drop the corresponding articles which have been broken up or destroyed, and will accompany the return to which it pertains. ARTICLE XII. LOSS, DAMAGE, OR DESTRUCTION OF ORDNANCE PROPERTY. See A. R. 115, 682, 683, 684, 686, 687, 688, 689, 690', 691, 692, 693, 694, 695, 696, 713, 714, 715, 716, 717, 718, 719, 720, 721, 722, 723, 724, 725, 726, 727, 728, 914, 1149, and 1552 of 1908, and paragraphs 49, 50, 51, 52, 53, 54, 55, 56, and 57 of the regulations governing the organized militia. 152. When ordnance property has been lost, damaged, or de- stroyed, the law and the Army Regulations require that the value thereof shall be charged against the responsible officer, unless he shows to the satisfaction of the Secretary of War by his own affidavit, or by his certificate supported by one or more affidavits, that the loss, damage, or destruction was occasioned by unavoidable causes and without fault or neglect on his part. 153. When ordnance property has been lost, damaged, or destroyed under the following circumstances, a surveying officer will be ap- pointed to fix the responsibility in each case: (1) When property has been lost or damaged in transit; (2) When property has been lost or damaged on transfer from one officer to another; (3) When property has been damaged by other than fair wear and tear in the service. (4) When property has been ordered abandoned; (5) When property has been lost by a deserter; (6) When it is desired to charge an enlisted man for loss, damage, or destruction ^f property and he requests that this action be taken. The object of having a surveying officer act in cases of loss or de- struction of ordnance property is to fix the responsibility between 62 the two or more parties concerned in the case. A report of survey must have attached to it the evidence required by the preceding paragraph of these regulations. In all other cases of damage to or loss or destruction of ordnance property, the Army Regulations authorize the responsible officer to submit the appropriate evidence direct ly with his ordnance property return without a report of survey, unless he particularly desires it, or when competent orders require that such action shall be taken. Reports of surveying officers of the army are prepared on Form No. 196, A. G. O. 154. A report of survey, or the affidavits and certificates referred to in paragraph 152, are required to accompany the ordnance property return to which they relate, except as provided for in A. R. 702 and 716; and the appropriate entries will be made by the responsible officer on the return based on the acceptance of this evidence as a VOUCHER for the purpose. If the report of survey or the vouchers are not accepted by the Secretary of War, the money value of the property lost, damaged, or destroyed will be charged against the responsible officer. 155. When ordnance property has been lost or destroyed, it has been held that the money value thereof to the United States is the cost of replacing this property, and this value will be obtained from the ordnance price lists publishing the cost prices of the articles lost or destroyed. When ordnance property has been damaged, the amount of the damage is measured by the cost price of the parts or components which have been damaged, or the actual cost of the work required to place the property in a serviceable condition. When a part or component of an article has been lost or destroyed and it is not issued to the service, the money value thereof is the cost price of the article to which the part or component pertains. But when obsolete property has been lost, destroyed, or damaged, the money value thereof will be fixed at 30 per cent of the published cost prices of the articles or parts, since this obsolete property is not required to be replaced. However, when ordnance property shipped to the Philippine Islands by commercial lines has been lost or damaged in transit, the cost price of the articles, plus the cost of transportation, will be considered the money value thereof. 156. When the property described on an invoice has not all been received and the receiving quartermaster has not discovered the de- ficiency, the receiving officer will, as early as practicable, report the deficiency to the invoicing officer, requesting that the invoice be changed to correspond with the property actually received, and in 63 case he is unable to grant the request, to furnish the appropriate evidence for the action of a surveying officer. When a surveying officer acts in all cases of deficiency, the receiving officer will accomplish the receipt to show the actual quantities received and forward the receipt thus accomplished and in duplicate 4 to the invoicing officer, accompanied by two copies of the report of survey to account for the missing property. When the property described on an invoice is damaged en route or has not all been received, and the carrier or other responsible party pays or agrees to pay for the damage or deficiency, the receiving officer will accomplish the receipt to show the damage or the actual quantity received, and will forward the receipt thus accomplished in duplicate to the invoicing officer, accompanied by two copies of the correspondence indicating the method of payment followed, or that will be followed, by the carrier or other responsible party. These receipts and report of survey, or copies of correspondence, will be substituted by the issuing officer for the invoice on which the articles shipped were originally dropped from the return. When the property described on an invoice has been damaged en route or has not all been received, the receiving officer will take up on the return only the actual quantities received, and that damaged will be taken up as unserviceable ; he will attach to each copy of the invoice one copy of the report of survey on the damaged or missing- property, or a copy of the correspondence showing the payment or the agreement to make payment by a carrier or other responsible party, as a complete voucher for the purpose. When the property described on an invoice has not been received within a reasonable time, it is the duty of the receiving quartermaster to correspond with the shipping quartermaster with a view to tracing the property. If the property can not be located, the receiving quar- termaster will apply for a surveying officer (unless the carrier volun- tarily assumes liability for the loss), and the method of accounting outlined in this paragraph in case of a deficiency will be followed in the case of a total loss. The receiving officer is required to prepare such additional copies of each report of survey as may be necessary to provide for the accounting required by this paragraph. 157. When an approved report of survey holds a common carrier or a person not in the military service responsible for loss of or damage to ordnance property, and this report is submitted as a voucher by the commanding officer of an arsenal or other ordnance establishment, with his ordnance property return, it is required that a notation shall be attached to the report showing the steps taken to collect the value of the loss or damage. 64 158. When ordnance property has been ordered abandoned or destroyed during a campaign and the order does not state the quan- tities and kinds covered by it, a surveying officer is appointed to make an inventory of the property. The approved report of survey, accompanied by a certified copy of the order directing the abandon- ment or destruction of the property, constitutes a VOUCHER to the return of the responsible officer authorizing him to drop the articles from his return. When it is not practicable to appoint a surveying officer, an affi- davit will be submitted by the responsible officer, giving the quantities and kinds of the articles abandoned or destroyed, together with a statement of the circumstances in connection with the abandonment or destruction, accompanied by a certified copy of the order authoriz- ing the abandonment or destruction. If the order directing the abandonment or destruction of the property was a verbal one, or a copy of the written order can not be procured, the affidavit of the responsible officer will so state. As large quantities of ordnance property are sometimes abandoned or destroyed, the examination of the evidence furnished by officers for this class of losses is very rigid. No such losses are passed to the credit of any officer unless the evidence he produces is perfectly satis- factory. 159. When ordnance property has been abandoned for want of transportation, the responsible officer is required to file with his return, as a VOUCHER authorizing him to drop the articles therefrom, an affidavit of the quartermaster whose duty it was to provide trans- portation that he neither had nor could obtain any, which will be corroborated by the certificate of the commanding officer of the regi- ment, battalion, or detachment to which the officer belongs. 160. When ordnance property has been lost in an engagement, the responsible officer will furnish, as a VOUCHER authorizing him to drop the articles from his return, an affidavit giving the date, place, and the circumstances under which the loss occurred. When the loss did not come under the observation of the responsible officer, an affidavit to the same effect will be furnished by an officer, or non- commissioned officer, cognizant of the facts. 161. When articles of ordnance property have been lost, stolen, damaged, or expended without authority, or lost or abandoned in the face of the enemy or on the march, or otherwise improperly dis- posed of by enlisted men, they will be charged on the muster and pay rolls with the money value of this property. When ordnance property has been lost, abandoned, stolen, dam- aged, etc., under the conditions related in this paragraph, and the 65 responsible officer fails to have the charges entered on the muster and pay rolls against the enlisted men, he will be held pecuniarily respon- sible for the value of the property. Charges will not, however, be entered on the muster and pay rolls against an enlisted man except when the proof is conclusive, and never without a survey if he demands it; but it is considered that when property has been issued or entrusted to an enlisted man, and it is so shown, the proof is conclusive of his responsibility for the same, and in the event of any such articles of property being lost, damaged, destroyed, etc., the burden of proof is on the enlisted man to show that it was without fault or neglect on his part. 162. When charges are made on muster rolls and on pay rolls against an enlisted man on account of the loss of or damage to prop- erty pertaining to the Ordnance Department, the officer who makes the charges will forward a report thereof on Form No. 94, report of ordnance charges, to the paymaster who is to pay the organization to which the soldier belongs. When charges of this character are made on final statements, the officer who makes the charges will forward a report thereof on the same blank form to the chief paymaster of the department in which payment is to be made. After verification of the charges, the paymaster, or chief paymaster, as the case may be, will forward the reports directly to the Chief of Ordnance, except in the Philippines Division, where they will be forwarded through the chief ordnance officer of the division. When charges are made on muster rolls and on pay rolls against an enlisted man and not collected, reports will be made until the amount shall have been collected. If an enlisted man is separated from the service and the charges standing against him have not been collected on the pay rolls, a notation showing that the charges have been trans- ferred to his final statements will be made on the report for the month in which the soldier was dropped. If for any reason the final state- ments are not furnished to a discharged soldier the notation will be modified so as to show that fact. If an enlisted man is detailed or transferred to another organization and the charges standing against him have not been collected on the pay rolls, a notation will be made on the report for the month in which the detail or transfer was effected showing that the receipt of the soldier was obtained for the missing property. (A. R. 1552.) If an enlisted man should desert and the charges standing against him have not been collected, a notation will be made on the report for the month in which he is dropped for desertion, showing that collection could not be made on that account; if the soldier should subsequently reenlist or be apprehended, any charges standing 1659610 5 66 against him on the prior muster rolls and pay rolls will be trans- ferred to the new rolls and reports thereof made on Form No. 94, until the charges shall have been collected. If an enlisted man should desert and it should subsequently appear that the last roll upon which his name is borne did not cover all the charges that should have been made against him, the commanding officer of the organization to which the soldier belongs will take steps to have the necessary corrections made on the roll. The report required on Form No. 94 will be made as in other cases to cover the additional ordnance charges and notation made on the report, showing why the charges have not been collected. When the charges are made for the first time the accountable officer is authorized to enter on the semiannual statement of charges, Form No. 86, a list of the missing articles and to take credit for the same on his next semiannual return, without being required to show that collection has been made of the charges. He is, however, not author- ized to make entry on the statement of charges or to take credit for these articles on account of the same charges appearing on a subse- quent pay roll by reason of failure to collect on a prior roll. When an enlisted man is detailed or transferred to another organi- zation, any articles of ordnance property for which he may be indebted to the United States at the time of the detail or transfer, and any other articles of ordnance property which he may carry with him, will be dropped from the return of the accountable officer on the duplicate invoice and receipt transfer voucher, Form No. 152, as prescribed in A. R. 1552. If any of the articles appearing on this invoice have been dropped on the statement of charges they will not be again dropped by virtue of this voucher. Such articles as the soldier may be indebted for will not be entered on the statement of charges or on Form No. 94, as charged on the "Descriptive list, military record, and statement of accounts," or on the descriptive and assignment card. The report of ordnance charges, Form No. 94, and the statement of charges, Form No. 86, will be prepared in accordance with the instructions printed on these blank forms. The statement of charges is required to accompany the return to which it pertains, and is the VOUCHER authorizing the responsible officer to drop the articles charged from his return. When a report of survey is required to substantiate charges entered on the muster and pay rolls against an enlisted man, as in the case of a deserter, the report of survey is not a voucher authorizing the responsible oflicer to drop the articles described thereon from his return, but is a subvoucher to the statement of charges, which, as stated above, is the voucher for the purpose. 67 163. When articles of ordnance property are ordered broken up, or destroyed, in accordance with an approved inventory and inspec- tion report, the inspector may certify to the breaking up, or destruc- tion, of the property. If he does not, or if rings, buckles, scrap, etc., result from the breaking up of the condemned property, a certificate will be prepared and signed by the witnessing officer setting forth tho breaking up, or destruction of the property and stating the quan- tities of rings, buckles, scrap, etc., resulting from the operation. The approved inventory and inspection report, with the certificate, constitutes a VOUCHER to the return of the responsible officer, author- izing him to drop from his return the articles so destroyed and requiring him to take up the rings, buckles, scrap, etc.; and this voucher is required to accompany the return to which it pertains. An approved inventory and inspection report may also authorize a sale or a transfer of ordnance property, in which case it is a SUB- VOUCHER to the voucher covering the transaction, and as such is required to accompany the return to which it pertains. (See par. 106 of these regulations.) Inventory and inspection reports are prepared on Form No. 1, I. G. D. 164. The appointment of a special inspector to act on unserviceable ordnance stores is limited to cases of emergency, the nature of which will be described in the order appointing the inspector. Care will be exercised in the selection of an officer for this duty. An inexperienced officer, or one who is junior to the responsible officer commanding the troop, battery, company, or detachment to which the property pertains, will not be appointed. 165. When articles of ordnance property turned in to an arsenal or other ordnance establishment on the recommendation of an inspector can not be made suitable for issue, the commanding officer will forward to the Chief of Ordnance a report giving the quantities, kinds, and conditions of the articles thus received, in order that instructions may be given for the destruction or breaking up of the property, as authorized by A. R. 915. If the articles so received can not be made suitable for issue and can not be utilized, but have a salable value, they can not be sold without again submitting them for the action of an inspector. If the breaking up, or destruction, of this property has been authorized by the Chief of Ordnance, a certifi- cate will be prepared and signed by the commanding officer setting forth the quantities of the articles broken up, or destroyed, and the authority therefor; if any scrap results from this operation the cer- tificate will state the quantities thereof. This certificate constitutes 68 a VOUCHER to the return of the responsible officer, authorizing him to drop the articles destroyed and requiring him to take up any scrap which may result from the operation, and is required to accompany the return to which it pertains. 166. When articles of public property are destroyed by virtue of an approved report of survey, a certificate showing the destruction of the property and signed by the witnessing officer forms part of the report; this report of survey is a VOUCHER to the return of the respon- sible officer, authorizing him to drop from his return the articles destroyed and requiring him to take up any rings, buckles, scrap, etc., which may result from the operation; and this voucher is re- quired to accompany the return to which it pertains. A. R. 720 authorizes the destruction of the following ordnance property on the approved recommendation of a surveying officer: (a) Stores that have become so deteriorated as to endanger health or other stores; (&) Utterly worthless articles constituting the personal equipment of a soldier, horse equipments (except those issued to officers), and target materials and supplies, the cost of which does not exceed $100 in the case of mounted organizations, and $50 in other cases. The personal equipment of a soldier, horse equipments, and target materials and supplies are the articles embraced under Part I, Class IX, sections 1 to 5 inclusive, and Class X, section 7, as published in the classification of ordnance property in Article III of these regulations. When utterly worthless articles of ordnance property in a mounted organization have a cost price exceeding $100, the surveying officer is not authorized to recommend their destruction, but such property must be placed before an inspector before final disposition. A similar requirement applies to dismounted organizations, to commanding officers of arsenals or other ordnance establishments, and to post ordnance officers, when the cost price of the utterly worthless articles of ordnance property exceeds $50. A surveying officer acting on unserviceable ordnance property is not authorized to recommend that such articles be sold, turned in to depot, or used for post purposes ; and if it is desired that the property be disposed of for any of these purposes the approved recommenda- tion of an inspector must be obtained. W r hen a surveying officer acts on property which has become unserviceable, or which has no salable value, he will state in his finding whether the condition resulted from fair wear and tear in service; if the condition resulted from other causes, he will state what such causes were. (See par. 106 of these regulations.) 69 167. When small arms have been lost in garrison, the report of survey, or the evidence submitted by the responsible officer as a voucher, is required to show whether or not the arms were stored at the time of the loss in arm racks or arm lockers furnished by the Ordnance Department for their safe-keeping, or were being used at the time in the performance of a military duty. When small arms pertaining to troops in the field, saddle blankets, time-interval recorders, lead counterweights, or cartridge cases for cannon, have been lost, the report of survey, or evidence submitted by the responsible officer as a voucher, is required to show whether or not every possible precaution was taken for their safe-keeping. When other articles of ordnance property are lost, damaged, or destroyed, the report of survey, or evidence submitted by the respon- sible officer as a voucher, is required to show whether or not the regulations in regard to their care and preservation, as published and referred to in Article IV of these regulations, have been complied with. 168. When ordnance property has been lost, damaged, or destroyed at an arsenal or other ordnance establishment when it was under the direct control or supervision of an employee and without fault or neglect on the part of anyone, he is required to submit an affidavit to this effect in connection with the affidavit or certificate submitted by the responsible officer. When the responsible officer, or an employee, admits the responsibility, certificates or affidavits will not be furnished relating the circumstances, but a certificate signed by the commanding officer will be prepared, giving a list of the articles lost, damaged, or destroyed, the name of the person assuming respon- sibility for the loss, damage, or destruction, and stating that the money value thereof has been collected, and deposited to the credit of the Treasurer of the United States. This certificate constitutes a VOUCHER to the return of the responsible officer, authorizing him to drop the articles described thereon from his return, and is required to accom- pany it. These instructions will not be considered as discontinuing the practice of charging an employee on the pay rolls for defective work performed by him, the certificate of the commanding officer not being required in this case. 169. When ordnance property furnished to any State or Territory has been lost or destroyed, the law requires that it shall be reported upon by a disinterested surveying officer of the organized militia, and the report of the surveying officer is required by law to be forwarded to the Secretary of War for final action. If the report shows that the property has been lost or destroyed through avoidable causes, or that the loss or destruction of the property was due to carelessness and 70 could have been avoided by the exercise of reasonable care, the money value of the property so lost or destroyed will be charged against the allotment to the State or Territory under section 1661 of the Revised Statutes. If the report of survey shows otherwise, the value of the property will not be charged against the allotment to the State, Territory, etc. When the report shall have been returned to the governor of the State or Territory it will constitute a VOUCHER to his return authorizing him to make the proper entries thereon, and is required to accompany it. A report of survey may also be a subvoucher authorizing the sale, or transfer, of the property, in which case it will be a SUBVOUCHER authorizing the transaction and is required to accompany the return to which it pertains. Reports of survey on such property will be prepared on Form No. 16, Division of Militia Affairs, War Department. 170. When ordnance property has been lost or destroyed by a member of the organized militia, and he pays to the proper state officer the value of the property so lost or destroyed by him, such funds may be used to replace, by purchase from the Ordnance Depart- ment of the Army, the property lost or destroyed, and in such cases where the property has been so replaced the action of a surveying officer is not required. 171. When ordnance property furnished to the District of Columbia has been lost, damaged, or destroyed through the fault of an officer or enlisted man of the militia of the District, the law requires that the value thereof shall be charged against such officer or enlisted man, or to the organization to which it was issued. The money value of the property so lost or destroyed is required to be paid to the quarter- master-general of the militia of the District of Columbia within one year after such loss or destruction occurs. When the funds so collected shall have been deposited to the credit of the Treasurer of the United States and a report thereof made to the Chief of Ordnance by the commanding general of the militia of the District of Columbia, giving the quantities and kinds of property so lost, damaged, or destroyed, he will be authorized to make the proper entries on his return, and this authorization will constitute a VOUCHER to his return, and be required to accompany it. 172. When ordnance property issued to the militia of the District of Columbia has been lost or destroyed through the lack of proper storage facilities, for which the District of Columbia is responsible, the property so lost or destroyed will be acted upon by a disinter- ested surveying officer of the organized militia of the District of Columbia, as provided for in paragraph 169 of these regulations. 71 173. Reports of surveying officers of the organized militia on the loss, damage, or destruction of articles of ordnance property are required to give the information called for by paragraph 167 of these regulations. 174. When ordnance property pertaining to the organized militia has been transferred by the governor of a State or Territory or by the commanding general of the militia of the District of Columbia to an arsenal or other ordnance establishment, and there has been a loss or deficiency on its receipt, the commanding officer of the arsenal or other ordnance establishment is authorized to appoint a surveying officer to fix the responsibility for the loss or deficiency, but such a report of survey requires the action of the Secretary of War. When ordnance property has been transferred from an arsenal, or other ordnance establishment, to the governor of a State or Terri- tory, or the commanding general of the militia of the District of Columbia, for the use of the organized militia thereof, and there has been a loss or deficiency on its receipt, the governor of the State or Territory, or the commanding general of the militia of the District of Columbia, will appoint a disinterested surveying officer, as in the case of the loss of ordnance property already in the possession of the organized militia. 175. When ordnance property issued to the head of any execu- tive department, or to the District of Columbia for the use of its police, has been lost or destroyed, the responsible custodian may submit evidence in the form of an affidavit to show that the loss occurred through unavoidable causes and without fault or neglect on his part. If the evidence does not show that the loss thus occurred, the department, or the District of Columbia, is required to pay for the value of the property so lost, or destroyed, by a Treasury settle- ment crediting the fund " Replacing Ordnance and Ordnance Stores." 176. When ordnance property issued to an educational institution, or to a state soldiers and sailors orphans' home, or to any other cus- todian of ordnance property for which a bond is required to provide for its safe return, has been lost or destroyed, the responsible custo- dian is not authorized to submit any voucher with his return author- izing him to drop the property so lost or destroyed, even if the loss occurred without fault or neglect on his part, but he is required to pay for such loss, and to maintain the ordnance property issued to him in a serviceable condition. When ordnance property which has been issued to an educational institution, or to a state soldiers and sailors orphans' home, is turned in to an arsenal and found on its receipt to show loss or damage 72 which can not be attributed to fair wear and tear in the service, the educational institution, or the home, will be charged with the money value of the stores so lost or damaged. (See par. 71 of these regulations.) ARTICLE XIII. NOMENCLATURE FOR ORDNANCE PROPERTY. 177. The general denomination " ordnance and ordnance stores" comprehends all cannon and their carriages, machine and automatic guns and their carriages and mounts, and the vehicles, harness, pack outfits, accessories, implements, equipments, etc., for their manipu- lation and maintenance ; small arms and their parts and appendages ; ammunition of all kinds; personal equipments of the soldier; and horse equipments of mounted men, except those in the Quarter- master's Department; machines, tools, materials, and supplies for the ordnance service; and all property of whatever nature, except sub- marine mine property, supplied to the military establishment by the Ordnance Department. 178. Care will be taken in the preparation of returns and vouchers that the nomenclature prescribed in ordnance price lists and in official pamphlets descriptive of the articles accounted for shall be strictly followed. When the nomenclature is not prescribed in any price list or pamphlet and the articles are described on drawings, the nomenclature prescribed therein will be followed; but in describing the parts of an article it may be necessary to qualify the description found in the body of the drawings by prefixing to it the name of the article to which it pertains. 179. When an article of ordnance property consists of components which are standard articles of issue to the service and so reported in ordnance price lists, and is incomplete, it will be described and accounted for according to the quantities of the components on hand. When an article of ordnance property is incomplete by reason of a missing part which is not listed as a standard com- ponent, the incomplete article will be described and accounted for as without the part. 180. When articles of ordnance property are described on a voucher in general language, as "Six 2.95-inch mountain guns, complete, with carriages, accessories, etc.," the accounting for these articles under such an indefinite description will result in rendering the return based on such a voucher unsatisfactory and unreliable. It is for- bidden, therefore, that such methods of describing property shall be followed, and general descriptions will not be used except in cases where they are well known to the service as covering certain definite 73 quantities of articles. Since the quantities of the articles contained in the various sets of reloading tools, repair kits, etc., have been published in price lists which have been distributed to the service, there is no objection to describing these articles according to the nomenclature found in the price lists. However, when there is a doubt of a receiving officer having a complete knowledge of the com- ponents of any set, the property will be described by the quantities of these components. 181. When machines, fixtures, tools, etc., which are not described on any drawings u are accounted for, the nomenclature will be that followed by the builders or makers of such articles and which is generally found in bulletins or pamphlets issued by them to the trade. In describing machinery and other articles, the name of the maker will follow that of the machine. 182. When articles of ordnance property are packed in boxes or crates, the description of such property on a voucher covers the con- tainers, but when empty boxes, cases, crates, barrels, etc., are trans- ferred separately they will be fully described on the voucher and will be accounted for under the classification to which the articles pertain. When such empty boxes, cases, etc., are on hand for the packing of prescribed articles, they are required to be taken up and accounted for. When articles of ordnance property are packed in chests, cartridge storage cases, metallic barrels, or kegs holding 25 pounds of powder or more, the descriptions of the articles do not cover those of the containers, which are required to be described separately on the voucher and to be accounted for whether empty or not. 183. The description of a building and the corresponding account- ability therefor covers all the appurtenances ordinarily pertaining to it, such as the heating plant, lighting plant, etc. The accountability for a machine covers the countershafting, belting, and the accessories required to operate it for all the purposes for which it was procured. Main line shafting, with its hangers, pulleys, and belting, is accounted for separately. When a heating or lighting plant is installed for the heating or illumination of several buildings, the accountability for the buildings will not cover accountability for these general appurtenances, which will be accounted for separately. A heating plant of this character will be described and accounted for according to the quantities of the components of which it consists, as follows: One heating plant, consisting of - - radiators feet and - inches piping (adding such other components as pertain to the system) . A similar method will be followed in describing lighting systems, telephone systems, etc. 74 184. When articles of ordnance property having serial numbers, such as cannon, carriages, limbers, caissons, instruments for fire con- trol, telescopic sights, etc., are issued to the mobile and seacoast artillery, the serial numbers will be noted on the vouchers covering the transfer of the articles. Such articles will not, however, be accounted for by their numbers on the returns. 185. When it is desired to transfer articles of ordnance property from the serviceable to the unserviceable class, or from stock to cur- rent use, or to account for them under a different nomenclature from that under which they were originally accounted for at an arsenal or other ordnance establishment, they will be reported on a monthly abstract of transfers, prepared on Forms Nos. 274 and 275, the former being the outside sheet and the latter the inside sheet, in accordance with the instructions printed on the outside sheet. Whenever changes in nomenclature or in the conditions of articles are made, based upon manufacturing or other operations, such changes will not be provided for on the abstract of transfers, but by the methods stated in paragraphs 151 and 165 of these regulations. The abstract of transfers is a VOUCHER to the return of the respon- sible officer, authorizing him to make the appropriate entries thereon, and is required to accompany it. When similar transfers of nomenclature are desired to be made by other responsible officers, the necessary voucher will be in the form of a certificate describing the quantities of the articles dropped and the quantities of the same articles under different descriptions taken up, etc., and this VOUCHER will accompany the return to which it pertains. Articles of ordnance property borne on a return as serviceable will not be transferred to the unserviceable class and so accounted for until acted upon by an inspector and the inspection report filed as authority for the transfer. ARTICLE XIV. ACCOUNTABILITY FOR ORDNANCE PROPERTY. See A. R. 86, 697, 698, 699, 700, 701, 702, 703, 704, 705, 1328, and 1567 of 1908, and paragraphs 44 and 278 of the regulations governing the organized militia. 186. The object of making a return is to present, at stated times, in a condensed form, according to a well-arranged system, an exact account, duly vouched for, of all the property with which an officer is properly to be debited, and also of all the property with which he is to be credited. The difference between the two gives his exact accountability. 75 187. For the purpose of accountability, ordnance property at the arsenals and ordnance depots will be considered as consisting of two divisions, namely: FIRST DIVISION. Property in which transactions affecting the accountability therefor are frequent; and SECOND DIVISION. Property in which transactions affecting the accountability therefor are infrequent. The first division applies to such articles of ordnance and ordnance stores as are the subject of frequent issues, receipts, sales, or other disposition affecting the accountability therefor. The second -division applies to such articles of ordnance and ordnance stores as are obsolete and the greater number of tools and machines in current service, disposition of which affecting the accountability therefor is infrequent. When articles of ordnance property are closely related to each other by their use in service, as a gun with its carriage, sights, accessories, implements, etc., such articles will not be accounted for as in part pertaining to one division and in part to the other division; but the frequency of the transactions affecting the accountability of all the articles will be considered and the division to which they should pertain determined accordingly. Arrangement of the property into these two divisions is made by the commanding officers of the arsenals and ordnance depots, subject to the approval of the Chief of Ordnance. An article at any ordnance establishment will not be considered as included in both divisions, except in such cases as when an article in current service pertaining to the second division may also be a component of another article, or sets of articles, pertaining to the first division, or conversely. 188. The articles embraced in the first division are accounted for on a semiannual return, consisting of a front cover (Form No. 15, front cover), a back cover (Form No. 15, back cover), the register of vouchers or index to the return (Form No. 16), and the remaining inside sheets or forms on which the entries authorized by the several vouchers are made. The front cover has been prepared to give a description of the return, the name of the arsenal or depot to which it pertains, the period covered by the return, and the name of the accountable officer, together with certain other information pertaining to the settlement of the return. The back cover has been prepared on the inside to show transfers of accountability during the accounting period, the values of all the property on hand, and contains the certificate required to be made by the accountable officer on the rendition of the return. 76 The register of vouchers has been prepared for the description of the vouchers to the return by their numbers and the names of the receiving or issuing officers or agents of the Government, and for the entry of the pages of the return on which the transactions author- ized by the vouchers are made. When the voucher is not one which is descriptive of transactions between officers, the character of the voucher is stated in the column for the names of the receiving or issuing officers. The remaining inside sheets of the return (Form No. 15 and modifi- cations) have been prepared in forms to provide for the description of the articles to be accounted for thereon, the numbers of the vouch- ers covering transactions in the return, and the corresponding columns under the heading of the several articles on which the entries based on the vouchers are made. Two marginal columns are furnished on each sheet for the entries of the voucher numbers, one column for the entry of the numbers of the vouchers covering receipts of property and the other for the vouchers covering issues thereof. Two columns are also provided under the heading of each article, one for the entry of the quantities received and the other for the quantities issued. In addition, these sheets provide for the stating of the conditions of the articles, the proper footings of the several quantities thereof, and for the stating of the quantities found on hand on the taking of the annual inventory. For the greater number of the standard articles issued to the service the inside sheets are furnished in forms containing printed descriptions of these articles in accordance with the standard nomenclature. For the remaining articles, inside sheets (Form No. 15), having blank head- ings, are furnished, on which the accountable officer is required to write in the description of the articles required to be accounted for. A description of these forms is published in the appendix to these regulations. The return is so arranged in its front and back covers that the register of vouchers constitutes the first part and the various remain- ing inside sheets the second part. These sheets are arranged and paged in accordance with the classification of the articles accounted for thereon. This form of return will be known as the SEMIANNUAL RETURN, First Division. 189. The articles embraced in the second division are accounted for on a semiannual return, consisting of a CERTIFICATE setting forth the division of ordnance property to which it pertains and stating the quantities of the articles on hand in which transactions affecting the accountability therefor occurred during the semiannual 77 period, and that the quantities and conditions of the remaining articles are the same as at the close of the preceding semiannual period. Supplementing this certificate, record cards (Form No. 17) are furnished by the accountable officer for the articles embraced in the division, which gives their classification, quantities on hand, their conditions, values, and dispositions. A set of these cards is always retained in the Office of the Chief of Ordnance and another set is retained by the accountable officer. Since the certificate is based on the information contained on these cards, they are, there- fore, supplemental parts of it. These cards are frequently referred to as the card property return. This form of return will be known as the SEMIANNUAL RETURN, Second Division. 190. The accountability of artillery district ordnance officers and of ordnance officers at coast artillery posts when acting as artillery district ordnance officers, for ordnance property pertaining to the modern armament and equipment within their districts or posts, is rendered on a semiannual return, using such of the necessary forms as are described and referred to in paragraph 188 of these regulations, except the cover (Form No. 20). This cover provides for a description of the return on its front page, and on the right- hand inner page are the appropriate certificates covering a transfer of accountability and the correctness of the return and the taking of the required inventory. The ordnance property pertaining to the modern armament and equipment of a district or post will not be considered as consisting of divisions as in the case of similar property at arsenals and other ordnance depots. 191. The accountability for ordnance property of commanding officers of troops and companies, of post or regimental ordnance officers, of presidents of educational institutions, and of all other custodians of ordnance property, except commanding officers of arsenals and ordnance depots and artillery district ordnance officers and officers below the grade of major, to whom horse equipments have been issued for their personal use, is rendered on a semiannual return (except for governors of States, etc.), which consists of a cover (Form No. 18, cover), and the appropriate inside sheets arranged in the cover in the sequence of the various classes and sections. When the cover and inside sheets have been so arranged and secured by a tape or cord, the cover and inside sheets constitute a blank return. The front of the cover is spaced and ruled so as to provide for a description of the return ; the inside is ruled and spaced for a register of vouchers, and on the inside of the back of the cover are provided necessary certificates to cover a complete transfer of accountability, 78 the correctness of the return, and the making of the required inven- tory. When a return is rendered by a governor of a State or Terri- tory, the description of the return will be modified so as to show that it is an annual return instead of a semiannual return. The various inside sheets (Form No. 18 and modifications) are arranged by forms so that each distinctive kind of stores has its own form number, and therefore the return will only consist of such inside sheets as cover the articles for which an officer is respon- sible. Inside sheets with blank headings (Form No. 18) are also furnished to cover accountability for articles for which forms with printed headings are not supplied. The return is required to be executed in accordance with the instructions printed on the back of the cover, and these instructions contemplate that the return shall be a continuous record of all transactions affecting the responsi- bility and accountability of the officer rendering the return. When the return is kept as a continuous record, the responsible officer can ascertain at any time his responsibility for the ordnance property intrusted to him. Officers of the Army, below the grade of major, to whom horse equipments have been issued, are required to account for them on Form No. 18-A. The form below illustrates the method to be foUowed in prepar- ing a register of vouchers when no complete transfer of account- ability occurs. Form No. 18 Cover. Nos. of vouch- ers. Dates. 1909. Register of Vouchers. Period ended June 30, 1909. Received from, or issued to: (Give name, rank, command, and station, in every instance.) 1 2 3 4 5 6 7 Jany Jany Mar. May June June June June 1 20 10 17 6 30 30 30 On hand from last return, *Received from predecessor Major Jno. Smith, Ord. Dept., Rockford Arsenal, X. Y.. Received from Lt Thos Brown 25th Inf Fort Roberts Wyo Issued to Capt. Jno. Jones, 12th Cavy., Columbia Bks., Mo. Received from Lt. Jas. Williams C. A. C , O. O Ft. Lisbon 111 Dropped per certificate of expenditures .... .. . .... Dropped per report of survey. Dropped per approved inventory and inspection report Taken up as found, etc Totals. *Remaining on hand to be accounted for on next return, *NOTE. When there is nothing to be entered on this line cross out these words. 79 The form below illustrates the method to be followed in preparing a register of vouchers when a complete transfer of accountability occurs. Form No. 18 Cover. Nos. of vouch- ers. Dates. 1909. Register of Vouchers. Period ended June 30, 1909. Received from, or issued to: (Give name, rank, command, and station, in every instance.) Feby 1 *Received from predecessor, Lt. John Doe, 21st Inf., Ft. Bailey, Ky... 1 Feby 10 Received from Major Jno. Smith, Ord. Dept., Rockford Arsenal, N. Y. 2 Apr. 12 Received from Lt. Thos. Brown, 25th Inf., Ft. Roberts, Wyo 3 May 18 Issued to Capt. John Jones, 12th Cavy., Columbia Bks., Mo 4 May 29 Received from Lt. Jas. Williams, C. A. C., O. O. Ft. Lisbon, 111. 5 June 29 Dropped per certificate of expenditures. June 30 Dropped per report of survey 7 June 30 Dropped per approved inventory and inspection report. . Taken up as found, etc. , June 30 *Transferred to successor, Capt. John Davis, 25th Infty., U. S. A. Totals, * Remaining *NOTE. When there is nothing to be entered on this line cross out these words. 80 The form below illustrates the method to be followed in making appropriate entries on an inside sheet or page of the return when no complete transfer of accountability occurs. Form No. 18 IX 1 A. Class IX. Section 1. (Authorized by the Secretary of War August 14, 1906.) Page . 1. Infantry equipments and their components. 1 2 3 4 5 6 7 8 Nos. of vouchers. Blanket roll straps, sets. Can- teens, tin. Canteen haver- sack straps. Canteen straps, web. Cartridge belts, woven, with loops, cal. .30, infantry, blue. Cartridge belts, woven, with loops, cal. .30, infantry, gray. Cartridge belts, woven, cal. .30, infantry, model of 1903. Cartridge belt sus- penders. Received. Issued. Received. 1 Received. Issued. 1 i Received. i Received. i Received. j Received. Issued. On hand from last return . 36 34 34 35 31 32 1... 12 12 3 10 10 4 4 3 Totals.. 36 46 10 46 10 35 35 35 On hand to be acc'ted for on next return 36 36 36 35 35 35 81 The form below illustrates the method to be followed in making appropriate entries on an inside sheet or page of the return when a complete transfer of accountability occurs. Form No. 18 IX 1 A. Class IX. Section 1. (Authorized by the Secretary of War August 14, 1906.) Page . Nos. of vouchers. 1. Infantry equipments and their components. 1 Blanket roll straps, sets. 2 Can- teens, tin. 3 Canteen haver- sack straps. 4 Canteen straps, web. 5 Cartridge belts, woven, with loops, cal. .30, infantry, blue. 6 Cartridge belts, woven, with loops, cal. .30, infantry, gray. 7 Cartridge belts, woven, cal. .30, infantry, model of 1903. 8 Cartridge belt sus- penders. 1 1 36 i 1 34 12 1 1 _> 1 i 1 -d i I 1 I i tf I Received. i 1 32 1 On hand from last return . 1 34 35 31 .... in 12 io" 3 4 4 35 3 35 ?6 36 Sfi 35 Totals . 36 36 46 46 46 46 I 35 35 35 35 35 35 On hand to be acc'ted for on next return 1659610 6 82 The forms below illustrate the methods to be followed in exe- cuting certificates on the inside of the back of the cover of the return. (l) *I certify that all the ordnance and ordnance stores enumerated on this return as transferred to Capt. John Davis, 21st Infty., U. S. A., were actually turned over by me to this officer, on the 30th day of June, 1909. RICHARD DOE, Capt., 21st Infty., U. S. A. (2) * I certify that all the ordnance and ordnance stores enumerated on this return as transferred to Capt. John Davis, 21st Infty., U. S. A., were this 30th day of June, 1909, received by me. JOHN DAVIS, Capt., 21st Infty., U. S. A. I certify that the foregoing return exhibits a correct statement of the ordnance and ordnance stores in my charge during the period ended June 30, 1909, f an d that I have made a careful inventory of the various quantities of small-arms ammunition for which I am accountable, and have taken up on my return all surplus ammunition on hand, and that said return shows the actual quantities of small-arms ammunition on hand at the end of the period for which it is rendered. RICHARD DOE, Capt., 21st Infty., U. S. A., IComdg. Co. " M." Station, Fort Bailey, Ky. July 1, 1909. *The above certificates for transfer of property will only be used when a complete transfer of property occurs, as provided by paragraph 669, Army Regulations, 1908, and at no other time and for no other pur- pose. When the transfer of property is effected in this manner, both certificates must be filled out on the return of the transferring officer. t The remaining part of this certificate is not required from governors of States accountable for small-arms ammunition. t Here state capacity in which serving, as " Commanding Co. B, 9th U. S. Infantry," " Ordnance Officer, Fort Niagara, New York," etc. 192. The vouchers described and referred to in the preceding para- graphs of these regulations authorizing entries on a return are of two kinds, namely: The first kind, which charges an officer with accounta- bility for the articles described thereon; and the second kind, which relieves him from accountability for such articles. Vouchers of the first kind are known as RECEIPT VOUCHERS and the second kind as ISSUE VOUCHERS. 193. The receipt and issue vouchers pertaining to the semiannual return, first division, rendered by the commanding officers of arsenals and ordnance depots, and the semiannual return rendered by artillery district ordnance officers, are numbered, respectively, in sequence for each semiannual accounting period, and the voucher numbers will be 83 entered in the lower right-hand corner of the voucher, unless other places are designated for the purpose. The receipt and issue vouchers pertaining to other semiannual returns are numbered in sequence, for each accounting period, irrespective of whether they are receipt or issue vouchers. The vouchers pertaining to the semiannual return, second division, rendered by commanding officers of arsenals and ordnance depots, are numbered from 1 on, indefinitely, irrespective of the accounting period; and these numbers will have the notation "2nd D" placed after them to distinguish the voucher from those pertaining to other returns. When a voucher covers a transfer of property, the form provides for entering the voucher numbers per- taining to the issuing and receiving officers' returns, and entries of these numbers will be made by the officers rendering the returns. When, therefore, an officer makes an issue of ordnance property cov- ered by a voucher providing for the entry of such voucher numbers, he will enter on the invoice and receipt vouchers the number that he will give the receipt voucher when it shall have been returned to him; similarly, the receiving officer will enter on the receipt which he will return to the issuing officer the number that he will give the invoice as a voucher to his return. When vouchers, such as the abstract of transfers or certain cer- tificates, are both RECEIPT and ISSUE vouchers, they will be num- bered as such, but will be filed 'with the receipt vouchers. These vouchers will be numbered as follows: Receipt voucher No. , issue voucher No. . The absence of these vouchers from the file of issue vouchers will be accounted for as in the case of other absent vouchers. 194. The receipt vouchers submitted with the semiannual return, first division, are required to be fastened securely together at the top in piles of suitable size, arranged in the order of their numbers; issue vouchers are required to be secured in a similar manner. When vouchers do not accompany the return or can not be piled to ad- vantage, a sheet will be inserted in the proper pile and on this sheet a reference will be made to the missing voucher, and the sheet will be given the same voucher number as the voucher. The presence of the sheet in the pile accounts for the missing voucher. Each pile of vouchers is secured by top and bottom cardboard binders. The bottom binder (Form No. 25) is alike for vouchers pertaining to all returns, but the top binders are different; those for the returns rendered by commanding officers of arsenals and ordnance depots are designated as Form No. 22, and those for the returns rendered by artillery district ordnance officers as Form No. 23. Ordnance officers of recruit depots are also required to secure their vouchers in similar 84 piles, and for this purpose a bottom binder, similar to the one referred to in this paragraph, and a top binder (Form No. 24), are supplied. In the case of vouchers submitted by ordnance officers of recruit depots, receipt and issue vouchers are secured in the same pile. Vouchers submitted by other officers or custodians of ordnance property will be fastened together in their numerical order by a tape or cord passing through the openings provided at the head of each voucher for the purpose, and will be so submitted with the returns. When vouchers have not such openings, they will be perforated for the same purpose. 195. Vouchers to the semiannual return, first division, will have noted on them, opposite the descriptions of the several articles, the page number of the return on which the entries are made, in order to facilitate the auditing of such vouchers. 196. All vouchers submitted by commanding officers of arsenals and ordnance depots, except the abstract of purchases, report of operations, abstract of transfers, and the abstract of sales may be executed in the name of the responsible and accountable officer by a subordinate officer over his signature, as "A. B. Jones, Lieut. Col., Ord. Dept., U. S. A., by Capt. S. T. Smith, Ord. Dept., U. S. A." The vouchers covering receipts and issues of ordnance property at arsenals or ordnance depots will ) The inventory will be taken as early as practicable after June 30 of each year, and the final records will give the status of the prop- erty as of the close of business on that date. During the taking of the inventory the suspension of all transactions in property, except in urgent cases, is authorized. In order that this suspension may be least detrimental to the public service, it is necessary that the period required in the taking of the inventory shall be reduced to a mini- mum. For this purpose the various loose articles of ordnance prop- erty in current service in each storehouse, shop, yard, etc., will be arranged according to their respective kinds and conditions, and if any part, accessory, or tool is missing from any article of ordnance property it will be completed, as far as practicable, by the furnishing of the missing part, accessory, tool, etc., so that the number of headings of articles shall be reduced to a minimum. The various articles of ordnance property in the storehouses, magazines, etc., will, if practicable, be arranged so that for each location the same kinds of stores will be found together, and in all cases the number of broken boxes and of incomplete articles will be reduced to a minimum. The storehouses, magazines, etc., will be divided into such units that the checkers and their assistants assigned to the taking of the inventory of these units will complete the taking of the entire inventory at about the same date. The desirability of taking at any time an inventory of any articles of ordnance property in any storehouse, 100 magazine, etc., will be impressed on the proper employees, in order that they may be trained in this important work and the property arranged in its places of storage in an orderly and systematic manner, and, when practicable, in accordance with the prescribed classifica- tion. (c) Since the inventory is required to give the quantities and con- ditions of the different articles of ordnance property at the close of business on June 30, accurate records will therefore be kept of the quantities and conditions of the articles of ordnance property received or issued subsequent to that date and prior to the making of the actual count of the kinds of articles to which such property pertains ; but articles of ordnance property received during this interval may be stored separately pending the completion of the count of like articles, and when this property is so marked or indicated that there is no possibility of its being counted on the taking of the inventory, record will not be kept of the receipts of this property for the purpose of the inventory. (d) When materials are undergoing the process of manufacture into articles of ordnance property, actual count will not be made in the shops of the various quantities and kinds of these materials, but this information will be taken from the cost-keeping records, which give the quantities and kinds of materials which have been expended on account of articles undergoing manufacture, and will constitute part of the inventory. But when articles of ordnance property have been manufactured and accounted for the inventory will not include the quantities and kinds of materials which have entered into the man- ufacture of such articles, since they should appear in the inventory under the names of the articles so manufactured and accounted for. (e) For the purpose of taking and recording the inventory three blank forms are provided, namely: Form No. 97, on which each checker records the count of each article in the location assigned to him; Form No. 98, on which each checker submits his signed report of the location of the articles, accompanied by the records of the count prepared on Form No. 97, and Form No. 99, on which the summary of the quantities of each article or its different locations is prepared. These various forms or cards are of such dimensions (6 inches by 4 inches) that they may be readily filed in standard drawers so as to provide at all times for the safety and accessibility of the records contained on them. (/) Articles will be counted and entered on Form No. 97 in the order in which they are found in the storehouses, magazines, shops, etc. When the same article is stored in several places, even in the same room, separate entries will be made on the card or sheet for the quan- tities in each place; that is, the checker will not move from place to 101 place to complete the count of any article. Original boxes or pack- ages will not be opened for verification, but will be counted as they are marked. Form No. 97 has been prepared so that there' is : a' separate card or sheet for each article found in the location assigned f