UC-NRLF 
 
 $B 72 SDM 
 
 Company 
 Administration 
 
 'U< S. Infaiitr^^ Association 
 
 li 
 
 ii 
 
Digitized by the Internet Archive 
 
 in 2007 with funding from 
 
 IVIicrosoft Corporation 
 
 http://www.archive.org/details/companyadministrOOunitrich 
 
Company Administration 
 
 Based on 
 
 Special Regulations No. 57 
 
 War Department, 1919 
 
 cv®- 
 
 With Samples of all 
 blank forms filled in 
 
 Washington: 
 
 United States Infantry Association 
 
 1920 
 

 Copyright, 1920, by 
 United States Infantry Association 
 
FOREWORD 
 
 "Company Administration" is based on Special Regulations 57, War 
 Department, 1919, which was published under the following authorization: 
 
 WAR DEPARTMENT, 
 Washington, November 5, 1919. 
 The following regulations governing the preparation, disposition, and 
 filing of compan}^ records, reports, returns, etc., prepared in the office of 
 The Adjutant General of the Army, are published for the information and 
 guidance of all concerned. 
 [062.12, A. G. O.] 
 
 By ORDER OF THE Secretary OF War: 
 
 PEYTON C. MARCH, 
 
 General, Chief of Staff. 
 Official: 
 
 P. C. HARRIS, 
 
 The Adjutant General. 
 
 The original text of Special Regulations 57 has been preserved intact, 
 and changes since its publication have been noted in italics. 
 
 All blank forms employed in the Administration of the Company have 
 been made out and inserted in their proper place in the book. 
 
 Five appendices have been added, which makes the book absolutely com- 
 plete in all its details. 
 
 41S328 
 
TABLE OF CONTENTS 
 
 Paragraph 
 
 Section I. General instructions 1-4 
 
 11. List 'of records, reports, and returns required in 
 
 company administration. 5-6 
 
 III. Daily company reports 7-34 
 
 IV. Periodical company reports and returns 35-60 
 
 V. Company property records 61-78 
 
 VI. Other company records 79-102 
 
 VII. Individual records . • 103-130 
 
 VIII. Blank forms 131-181 
 
 IX. Application and coordination 182-198 
 
 X. Company field desk 199-219 
 
 Page 
 
 Appendix I. S. R. 56, Authorized abbreviations 183 
 
 II. Extracts from Table Basic Allowances 195 
 
 III. Government Insurance and Allotments 214 
 
 IV. Changes in Army Regulations regarding vSurvey 
 
 of Property 226 
 
 V. Changes of paragraphs in Army Regulations and 
 
 Compilation of Orders to include Dec. 31, 1919 229 
 
 Index 232 
 
PREPARATION, DISPOSITION, AND FILING OF COMPANY 
 RECORDS, REPORTS, AND RETURNS 
 
 Section I 
 GENERAL INSTRUCTIONS 
 
 Paragraph 
 
 Prescribed methods only to be used 1 
 
 The term "company" defined J 2 
 
 Files 3 
 
 Abbreviations 4 
 
 1. Prescribed methods only to be used. — a. The method of keeping 
 records in companies, instructions for use of blank forms used in company 
 administration, and the method of using the company field desk prescribed 
 in these regulations will be strictly adhered to. The use of books, cards or 
 slips of paper for the purpose of keeping or recording data pertaining 
 to company records, except as provided in these regulations, is prohibited. 
 The records will be kept up to date at all times so far as the exigencies of 
 the service permit. 
 
 b. To insure the proper procedure, frequent and thorough inspections of 
 the records of companies will be made under the direction of the regimental, 
 separate battalion, or similar unit commander. Similar inspections will be 
 made, under the direction of division, post, camp, or other station com- 
 mander, of the records of separate and detached companies. Instructions 
 will be given by the inspecting officer for the correction of any irregularities 
 found. 
 
 2. The term * 'company" defined. — a. Whenever the term "company" 
 is used in these regulations, it will be understood to apply with equal force 
 to a troop, battery, or other unit or detachment similar to a company in 
 organization or administration. (Par. 9.) 
 
 b. A separate company is one which is not a part of a regiment, separate 
 battalion or similar unit, e. g., division headquarters troop, engineer train, 
 mobile ordnance repair shop, etc. 
 
 c. A detached company is one which is part of a regiment, separate 
 battalion or similar unit but is detached and serving away from the head- 
 quarters of the regiment, separate battalion, or similar unit. A company 
 detached from its regiment but serving with a battalion of which it is a 
 part, or serving with a provisional battalion, is considered as a separate 
 company when rendering i;eturns, but not separate with reference to pay 
 rolls or reports of change. (Pars. 35, 39, and 51.) 
 
 A detached company serving alone renders returns, reports of change 
 and pay rolls as a separate company. 
 
 3. Files. — The preparation, handling, and preservation of records, 
 reports, and papers in a company in connection with the company field 
 
 5 
 
6 _. COMPANY, ADMINISTRATION 
 
 desk involves tlbe' use of four files, referred to herein as the service record 
 file, miscellaneous file, five-year file, and permanent file. These are accom- 
 modated in four or more trays as described in Section X of these regulations. 
 The use of other containers, files, or filing systems in lieu of those pre- 
 scribed herein is prohibited. 
 
 4. Abbreviations. — Abbreviations used in the preparation of records, 
 reports, returns, etc., will conform to those prescribed in Special Regu- 
 lations No. 56 to the exclusion of all others except those prescribed for the 
 duty roster. (Par. 3lc.) {See Appendix I.) 
 
Section II. 
 
 LIST OF RECORDS, REPORTS, AND RETURNS REQUIRED IN 
 COMPANY ADMINISTRATION. 
 
 Paragraph. 
 
 Company records, reports, and returns - 5 
 
 Individual records <S 
 
 5. Company records, reports, and jeturns. — The following are the 
 records, reports, returns, papeis, etc., required to be kept in companies 
 for purposes of administration: 
 
 a. Morning report (pars. 7-22). 
 
 b. Sick report (pars. 23-27). 
 
 c. Duty roster (pars. 28-34). 
 
 d. Report of change (par. 35). 
 
 e. Monthly roster of troops (par. 36). 
 
 /. Monthly return and Special return (pars. 37-49). 
 g. Pay rolls (pars. 50-60). 
 h. Company equipment record (pars. 61-71). 
 i. Record of clothing issues (pars. 72-75). 
 
 j. Descriptive card of public animals, in companies supplied with 
 public animals (pars. 76-78). 
 
 k. Correspondence book and document file (pars. 79-86). 
 
 /. Company council book (pars. 87-96). 
 
 m. Company orders (pars. 97-100). 
 
 n. Record of small arms firing (pars. 101-102). 
 
 6. Individual records. — The following are the individual records re- 
 quired to be kept in companies for purposes of administration: 
 
 a. wService record for each enlisted man (pars. 103-118). 
 
 b. Extract from service record for each enlisted man temporarily 
 detached or permanently separated from the company (pars. 119, 120). 
 
 c. Individual equipment record for each enlisted man (pars. 121-130). 
 
Section III 
 DAILY COMPANY REPORTS 
 
 MORNING REPORJ 
 
 Paragraph. 
 
 The morning report as the basis of other records 7 
 
 Forms for company morning reports 8 
 
 Company morning reports, by whom prepared and to whom submitted 9 
 
 Headquarters company morning reports, by whom prepared 10 
 
 Morning report day ^ 11 
 
 Attached and casual officers and enlisted men 12 
 
 Name and grade 13 
 
 Remarks 14 
 
 Date and hour of change 14o 
 
 Change of grade 146 
 
 Assignment 14c 
 
 Transfer 14d 
 
 Changes in command . 14c 
 
 Extra and special duty 14/ 
 
 Sickness 14g 
 
 Arrest and confinement 14/j 
 
 Detached service 14» 
 
 Absence with leave 14j 
 
 Absence without leave— 14k 
 
 Missing in action __i 14/ 
 
 Attachment 1 4m 
 
 Resignation, discharge, and dismissal of officers 14n 
 
 Discharge and furlough to reserve of enlisted men 14o 
 
 Death, retirement, and desertion 14^ 
 
 Return of deserter to military control 14^ 
 
 Authentication .* 15 
 
 Model sections: Strength, remarks, and ration account 16 
 
 Rations : 17 
 
 Station or location 18 
 
 Record of events 19 
 
 Additional sheets 20 
 
 Use of indelible pencil and red ink 21 
 
 Filing 22 
 
 SICK REPORT. 
 
 Company sick report. Form No. 339, A. G. O . 23 
 
 Line of duty ^ __ 24 
 
 Erasures ._ 25 
 
 Authentication . 26 
 
 Filing 27 
 
 DUTY ROSTER. 
 
 Duty roster, Form No. 342, A. G. O .__ 28 
 
 Roster for guard duty __ 29 
 
 Roster for other duties _ 30 
 
 Preparation and amendment of roster __ _ 31 
 
 Exceptions ._ _ 32 
 
 Filing - - .-_ 33 
 
 Model - - 34 
 
COMPANY ADMINISTRATION 9 
 
 MORNING REPORT 
 
 7. The morning report as the basis of other record?.— The morn- 
 ing report is a daily history of the company. It is pern^anently pre- 
 served and furnishes basic information for other company records and 
 for reports and returns rendered to the War Department. Great care 
 should therefore be used in the preparation of the morning report to the 
 end that errors may be eliminated. Models of the tabulation, "Remarks" 
 and ration account sections of the morning report are shown in paragraph 
 16, and a'model for the "Record of events" section is shown in paragraph 19. 
 
 8. Forms for company morning reports. — Company morning reports 
 are prepared on Form No. 332, A. G. O., and headquarters company 
 morning report on Form No. 333, A. G. O. Every officer and enlisted 
 man of the Army on the active list, and every retired officer and enlisted 
 man on active duty, except individual officers detached and serving alone, 
 will be accounted for daily on a morning report. 
 
 9. Company morning reports, by whom prepared and to whom sub- 
 mitted. — a. Company morning reports are prepared by: 
 
 (1) Companies, troops, and batteries of all arms, corps, departments, 
 and machine-gun and supply companies and troops. 
 
 (2) Division headquarters troops, engineer trains, and mobile ordnance 
 repair shops. 
 
 (3) Corps mobile veterinary hospitals, base veterinary hospitals, 
 veterinary hospitals, ambulance service section, mechanical repair shop 
 units, advance animal transport depots, base animal transport depots, 
 field remount depots, auxiliary remount depots, animal embarkation 
 depots, remount squadrons, ship repair shops, graves registration sections, 
 aero squadrons, headquarters motor commands, service park units, repair 
 groups, and repair sections when detached. 
 
 (4) All other units, establishments, and institutions similar in organiza- 
 tion and administration to a company and not provided for in subpara- 
 graphs (2) and (3) above, or in paragraph 10. 
 
 (5) All detachments, except detachments of enlisted specialists of the 
 Coast Artillery Corps and headquarters detachments. 
 
 b. Company morning reports are submitted to the commanding officer 
 of the regiment, separate or detached battalion, or similar unit, or in case 
 of separate or detached companies and detachments to the commanding 
 officer of the next higher administrative unit, or of the post, camp, or 
 other station. 
 
 10. Headquarters company morning reports, by whom prepared. — 
 Headquarters company morning reports are prepared by headquarters 
 companies and troops of regiments and by Engineer and Coast Artillery 
 bands. They are submitted to the commanding officer of the regiment 
 or in the case of Engineer and Coast Artillery bands, to the commanding 
 officer of the regiment, post, camp, or other station. 
 
 11. Morning report day. — The morning report day is the period from 
 midnight to midnight. The morning report will show by tabulation the 
 condition of the company, detachment, headquarters, office of staff corps 
 or department, etc., at the end of the day coyered by the date of the 
 report; and by appropriate explanatory remarks, all changes in duties 
 and status of officers and enlisted men that occurred during the day. 
 
 12. Attached and casual officers and enlisted men.— In preparing 
 company and headquarters company morning reports, the following 
 
10 COMPANY ADMINISTRATION 
 
 instructions in regard to attached and casual officers and enlisted men 
 will govern. 
 
 a. Attached officers and enlisted men belonging to other companies 
 or detachments of the same regiment, separate battalion, or similar unit 
 will be shown in red ink in the columns for "Attached" and "Attached 
 for duty." All other attached officers and enlisted men will be shown 
 in black-ink figures. In case the company or headquarters company 
 morning report is submitted to the post or other station commander 
 instead of to a regimental, separate battalion, or similar unit commander, 
 the red-ink figures in these columns will include attached officers and 
 enlisted men belonging to the same post or station. Such attached officers 
 and enlisted men will be reported as on special duty on the morning report 
 of the companies to which they belong. 
 
 b. Enlisted men shown in the column for "Attached for rations only" 
 will be accoimted for on some other company or headquarters company 
 morning report, or on the headquarters morning report of the regimen,t, 
 or other similar unit, or of the post or station. (Par. 41 ; and S. R. No. 58, 
 Edition of 1920.) 
 
 13. Name and grade. — a. The surname only will be recorded in the 
 column for "Remarks" unless there are two or vaoip officers or enlisted 
 men of the same surname in the company or detachment, in which case 
 the initials will follow the name. When there are two or more enlisted 
 men of the same surname and initials in the company or detachment, the 
 Army serial number will be stated after the name and the initials omitted. 
 
 Examples: 
 
 (1) "Pvt Smith, duty to hosp." 
 
 (2) "Pvt Smith, E. T., duty to hosp." 
 
 (3) "Pvt Smith, 114,789, duty to hosp." 
 
 h. When the same remark is to be recorded concerning two or more 
 individuals of the same grade their names will be grouped and their grade 
 indicated only once. 
 
 Examples : 
 
 (1) "Pvts Henderson, Johnson and Smith, duty to arrest." 
 
 (2) "Pvts Icl Johnson and Smith and Pvts Henderson and Jones, 
 AWOL to conf." 
 
 14. Remarks. — In the column for "Remarks" will be carefully recorded 
 all changes of duty and status of officers and enlisted men, as follows: 
 
 a. Date and hour of change. — In case of a change of duty or status that 
 occurred on a date prior to that covered by the report, the actual date 
 of the change will be stated. The absence of a date after a remark in- 
 dicates that the change occurred on the date covered by the report. The 
 hour a change of duty or status occurs will not be stated except when 
 necessary to. determine "strength for rations" as explained in paragraph 17. 
 
 Examples: 
 
 (1) "Duty to hosp." (Usual form of remark.) 
 
 (2) "Duty to hosp Mar 15/l8." (Form of remark in case the 
 soldier was admitted to hospital on a date prior to that of the report.) 
 
 (3) "Duty to h^sp 4.00 p. m." 
 
 h. Change of grai'.. — 'Ail changas of rank or grade will be stated. (Pars. 
 97 and 184.) 
 Examples: 
 
 (1) "C^rp' Caswell aptd sgt.," 
 
COMPANY ADMINISTRATION U 
 
 (2) "Sgt Roth aptd mess sgt." 
 
 (3) "Corp Bruce rd to pvt." 
 
 If the officer or enlisted man is not "for duty" on the date of the change 
 of rank or grade, his actual status will be indicated. 
 Example: (4) "Corp Caswell SD aptd sgt." 
 
 c. Assignment. — -The fact of assignment, whether or not the^officer or 
 enlisted man has joined the command, and if not, his status, will be noted. 
 (Par. 185.) 
 
 Examples: 
 
 (1) "Pvt Ball asgd to and joined Co." 
 
 (2) "1st Lt Wilson asgd to Co DS enroute to join." 
 
 When a single entry involves a number of individuals, a general entry 
 may be made, as below, since in this case the personnel adjutant is already 
 in possession of the names. Should it appear advisable to record the 
 names on the morning report they may be appended in the record of events 
 for the day with suitable reference to the entry under "Remarks." (Par. 19.) 
 
 (3) "14 Rets asgd to and joined Co." 
 
 d. Transfer. — The organization, staff corps, or department, or station 
 from which or that to which transferred will be given, together with a 
 statement showing whether or not the officer or enlisted man has joined 
 his new command, and if not, his status. (Pars. 185, 186.) 
 
 Examples : 
 
 (1) "Pvt Daniels trfd to 15th MG Bn, attached to MG Co for duty." 
 
 (2) "Pvt Webber trfd fr Co B, joined." 
 
 (3) "Pvt Johnson trfd fr 56th Depot Brig, DS enroute to join." 
 When a single entry involves a number of individuals a general entry 
 
 may be made, as below, since in this case the personnel adjutant is already 
 in possession of the names. Should it appear advisable to record the 
 names on the Morning Report they may be appended in the Record of 
 Events for the day with suitable reference to the entry under "Remarks." 
 (Par. 19.) 
 
 (4) "1 Sgt, 2 Corps, 1 Ck, 16 Pvts trfd to 66th Inf left company." 
 
 If the dishonorable discharge be suspended, in the case of a soldier 
 sentenced to dishonorable discharge and confinement, the entry will be 
 for instance (par. 54, C. of O. 1916, Supl.): 
 
 (5) "Pvt Macon, absent in conf to trfd to USDB Ft Leavenworth 
 Jul 20/19." (Par. 189c(3).) 
 
 e. Changes in command. — All changes in command will be stated. 
 Examples: 
 
 (1) "Capt Smith asgd to joined and assumed comd, Lt Jones 
 reld comd." 
 
 (2) "Capt Smith, duty to hosp, Lt Jones assumed comd." 
 
 (3) "Lt Jones reld comd, duty to SD, Lt Williams assumed comd." 
 /. Extra and special duty. — The assignment to, or relief from, any 
 
 extra or special duty that removes an officer or enlisted man from the 
 performance of the usual and customary duties of his office or grade will 
 be stated. Special duty to he performed in addition to the usual or customary 
 duty will not he noted. The nature of the extra or special duty will not be 
 stated on the morning report. (Par. 187.) 
 Examples: 
 
 (1) "Pvt Barksdale, duty to SD." 
 
 (2) "Corp Cook, SD to duty." 
 
12 COMPANY ADMINISTRATION 
 
 g. Sickness. — All cases of sickness (pars. 23 and 188) will be stated, 
 and when the sickness is the result of an injury or wound, a brief state- 
 ment will be given of the nature of the injury or wound and whether or 
 not contracted in line of duty. The data is taken from the company 
 daily sick report. (Par, 23d.) In reporting the departure of an officer 
 or enlisted man to enter a general or base hospital, or a hospital at another 
 post, camp, or station, or in reporting his return therefrom, the name or 
 location of the hospital will be stated. When a soldier in confinement is 
 taken into hospital the officer of the day will notify the soldier's company 
 commander of the exact status so that the change can be made on morning 
 report. 
 
 Examples : * 
 
 (1) "Sgt Wilcox, duty to sick in qrs." 
 
 (2) "Pvt Wallace, duty to hosp 3 p. m." 
 
 (3) "Pvt Wallace, hosp to duty." 
 
 (4) "Pvt Icl Jones, hosp to sick in qrs," 
 
 (5) "Corp Dodd, duty to hosp, injured during bayonet training. 
 LD." 
 
 (6) "Pvt Wands, duty to hosp, wounded in action." 
 
 (7) "Corp Dodd, hosp to en route to Walter Reed GH." 
 
 (8) "Ck Adams, duty to absent sick Ft Jay, NY." 
 
 (9) "Ck Adams, absent sick Ft Jay, NY. to duty." 
 
 (10) "Pvt Jones, conf to conf hosp." 
 
 h. Arrest and confinement. — All cases of arrest and confinement will 
 be stated. In case of arrest or confinement at another post, camp, of 
 station, the name of the post, camp, or station will be stated. In case 
 of confinement by civil authority, the remark will show the nature or 
 the offense and whether the prisoner has been held for trial, tried, or 
 discharged without trial; and when tried, whether acquitted or convicted. 
 (Par. 189.) When a soldier in confinement in hospital is returned to con- 
 finement the officer of the day will notify the soldier's company commander. 
 
 Examples : 
 
 (1) "Corp Arnold, duty to arrest." 
 
 (2) "Corp Arnold rd to Pvt, SC, arrest to duty." 
 
 (3) "Pvt Wilcox, duty to conf." 
 (4)' "Pvt Jordan, arrest to conf." 
 
 (5) "Pvt Jones, conf hosp to conf." 
 
 (6) "Pvt Wilcox, conf to enroute to conf at Washington Bks, DC." 
 
 (7) "Pvt Hall, duty to absent in hands CAuth, Baltimore, Md, 
 held for trial on charge of larceny." 
 
 (8) "Pvt Hall, absent in hands CAuth, Baltimore, Md, to duty, 
 released without trial." 
 
 (9) "Mec Cromwell, conf to duty." 
 
 i. Detached service. — All absence on duty exceeding 24 hours, with 
 place of absence, will be stated. Duty with another organization at 
 the same post or station will be reported as special duty and not as de- 
 tached service. (Pars. 14/ and 190.) 
 
 Examples: 
 
 (1) "Pvt Cunningham, duty to DS at Ft Porter, NY." 
 
 (2) "Pvt Cunningham, DS at Ft Porter, NY, to duty." 
 
 j. Absence with leave. — Departure and return will be stated in all cases 
 of absence of officers with leave and of enlisted men on furlough. The 
 
COMPANY ADMINISTRATION 13 
 
 period of absence authorized will be stated in reporting departure. (Par. 
 191.) In case of leave of absence the day of departure is a day of duty 
 and the day of return is a day of leave; in the case of a furlough both dates 
 are inclusive. 
 Examples: 
 
 (1) "Capt Barber, duty to Iv 10 days." 
 
 (2) "Sgt Capps, duty to fur 7 days." 
 
 (3) "Capt Barber, Iv to duty." 
 
 (4) "Sgt Capps, fur to duty 9 p. m." 
 
 k. Absence without leave. — Departure and return in all cases of absence 
 without leave will be stated. In the case of absence without leave or 
 in the hands of civil authorities the day of departure is a day of absence 
 and the day of return is a day of duty without regard to hours. (Par. 192.) 
 
 Examples: " . 
 
 (1) "Mec Cromwell, SD to AWOL." 
 
 (2) "Mec Cromwell AWOL to conf." 
 
 /. Missing in action. — The number of officers and enlisted men by 
 grade missing in action or captured by the enemy will be stated. (Par. 
 193.) Complete information, including names of officers and enlisted 
 men killed, wounded, or missing in action or captured by the enemy, 
 will be given under "Record of events." (Par. 19.) 
 
 Examples : 
 
 (1) "1 Sgt, 2 Corps, and 3 Pvts missing in action." 
 
 (2) "4 Pvts captured by enemy." 
 
 m. Attachment. — Attachment of officers and enlisted men for duty 
 or for rations only, and relief therefrom, will be stated. When attached 
 for rations only, the names of those attached will not be stated. 
 
 Examples: 
 
 (1) "Lt Jones attached for duty." 
 
 (2) "Lt Jones, attached, reld fr duty with Co." 
 
 (3) "Pvt Daniels, 15th MG Bn, attached for duty." 
 
 (4) "3 EM attached for rations 2 p. m." 
 
 (5) "3 EM, attached for rations, left Co 10 a. m."^ 
 
 n. Resignation, discharge, and dismissal of officers. — Resignation, dis- 
 charge, or dismissal of officers will be stated. ' 
 Examples: 
 
 , (1) "Capt Smith resigned." 
 
 (2) "Lt Jones disch." 
 
 (3) "Lt Williams dismissed." 
 
 0. Discharge and furlough to the reserve of enlisted men. — Discharge 
 or furlough to the reserve of an enlisted man will be stated. The word 
 "discharged," abbreviated "disch," will be used to cover all classes of 
 discharges. (Par. 194.) 
 
 Examples: 
 
 (1) "Corp McAlexander, duty to disch." 
 
 (2) "Pvt Smith, J. T., SD to fur res." 
 
 p. Death, retirement, and desertion.— Death (par. 195), retirement 
 (par. 196), or desertion (par. 197) of an officer or enlisted man will be stated. 
 Examples : 
 
 (1) "Ck Davidson, hosp, died." 
 
 (2) "1st Sgt Morse, absent sick retired." 
 
 (3) "Pvt Dawson, AWOL to desertion." 
 
14 COMPANY ADMINISTRATION 
 
 q. Return of deserter to military control. — The return of a deserter to 
 military control and his status will be stated. (Par. 198.) 
 Examples : 
 
 (1) "Desertion to conf," 
 
 15. Authentication. — a. The company or detachment commander will 
 write his initials on the line with and immediately following the last entry 
 of the day under "Remarks." 
 
 h. When the company or detachment commander renders reports of 
 changes and prepares the pay rolls of his organization as provided in 
 paragraph 35 and paragraph 52, he will also affix his initials on the morn- 
 ing report as indicated in subparagraph c for the personnel adjutant.* 
 
 c. To indicate that all pertinent data from the column for "Remarks" 
 on the morning report have been transcribed to the proper records and 
 that the ration account has been checked, the personnel adjutant will 
 prefix his initials on the morning report in the column for "Day of month," 
 under the date to which the remarks pertain. 
 
 d. In all cases care will be taken to make each letter of the initials 
 legible. (See model in paragraph 16.) 
 
 e. Should the personnel adjutant fail or neglect to initial the morning 
 report as herein provided, his attention will be invited to the matter by 
 the company or detachment commander. 
 
 16. Model sections: Strength, Remarks, and Ration Account. — The 
 following models of sections of the company morning report illustrate 
 the method of recording on the morning report in figures and by remarks 
 the changes in duty and status of officers and enlisted men of a company 
 during a period of 10 days. The model ration account illustrates the 
 method of recording therein the strength for rations incident to the changes 
 recorded under "Remarks," and the subsequent daily computation of 
 the ration account, as explained in paragraph 17. 
 
 17. Rations. — a. (1) A ration is the allowance for the subsistence 
 of one person for one day. The money value of rations to be credited 
 to a company depends upon the average strength of the company mess 
 during the ration period, (Par. 1220, A. R.) It is necessary there- 
 fore to keep, in the morning report, a careful record of the ration 
 account for each day. The Daily average strength for rations" is 
 the number for whom the company is entitled to rations and is found 
 by dividing by 3 the sum of the number of men entitled to each of the 
 three meals, breakfast, dinner and supper with the company, as shown by 
 the figures and "Remarks" on the morning report. (Subpar. h.) 
 
 (2) Pending the revision of the forms for company, headquarters com- 
 pany, and headquarters morning reports (Form No. 332, Form No. Z32>, 
 and Form No. 334, A. G. O.), the column heading "Rations" on the present 
 forms for these morning reports will be stricken out. The ration account 
 will be kept on the printed insert inside the front cover of the morning 
 report. (See model ration account in paragraph 16.) 
 
 b. The following shows the computations by which the "daily average 
 strength for rations" was determined in the model in paragraph 16: 
 
 July 1: Strength for rations at midnight Jiine 30-July 1 is 249 and is 
 determined from the data on the morning report for June 30. From the 
 
 * When notation of entry or record is required of the personnel adjutant on other papers the 
 company commander or other officer designated to act as personnel adjutant of a detached or 
 separate company will make such entry. 
 
COMPANY ADMINISTRATION 1 
 
 model it would have been as follows: 251 "total present," — 3 "sick in 
 
 hospital, " -f- 1 "attached for rations only." 
 
 The number "249" is the basis from which computation is made of 
 
 the number of men for whom the company is entitled to rations for the 
 
 day. The remarks are examined to determine what changes, if any, 
 
 recorded therein effect a change in the number of men for whom the 
 
 company is entitled to rations. Thus, on the morning report of July 1* 
 
 Sgt. Capps left the company after breakfast and before dinfter, there 
 
 being no notation to the contrary in the remarks (subpar. c (3)); but since 
 
 he receives commutation for the entire day the company can not take 
 
 credit for his breakfast if it is given to him. The changes in duty and 
 
 status of Pvt. Wilcox and Corp Caswell do not effect a change in the 
 
 number of men present for rations. Therefore the "daily average 
 
 strength for rations" is determined as follows: 
 
 For breakfast . . . 248 (Sgt. Capps dropped at midnight as on furlough.) 
 
 For dinner 248 
 
 For supper 248 
 
 ,3) 744 =248=" daily average strength for rations" for July 1. 
 
 July 2: Strength for rations at midnight July 1-2, 248 (250 "total 
 present," — 3 "sick in hospital, " + 1 "attached for rations only"). 
 
 For breakfast ... 248 
 
 For dinner 247 (Mec. Cromwell dropped.) 
 
 For supper 245 (Corp. McAlexander and Sgt. Banks dropped.) 
 
 3)740=246%, or 247=" daily average strength for rations" for July 2. 
 
 July 3: Strength for rations at midnight July 2-3, 245 (247 "total 
 present," — 3 "sick in hospital," + 1 "attached for rations only"). 
 
 For breakfast ... 245 
 
 For dinner 244 (Pvts. Jones and Connors dropped; Sgt. Manville taken up.) 
 
 For supper .. 244 
 
 3)7 33 =244 yi, or 244= "daily average strength for rations" for July 3. 
 July 4: Strength for rations at midnight July 3-4, 244 (247 "total 
 present," — 4 "sick in hospital,"-)- 1 "attached for rations only"). 
 
 For breakfast ... 244 
 
 For dinner 245 (Pvt. Macon taken up.) 
 
 For supper 245 
 
 3)734=244>^, or 24S = "daily average strength for rations" for July 4. 
 
 July 5: Strength for rations at midnight . July 4-5, 245 (247 "total 
 present,"— 3 "sick in hospital,"-|-l "attached for rations only"). 
 
 For breakfast ... 2451 
 
 For dinner 245 [No change. 
 
 For supper 245J 
 
 3) 735 =245=" daily average strength for rations" for July 5. 
 
 July 6: Strength for rations at midnight July 5-6, 245 (247 "total 
 
 present," — 3 "sick in hospital,"-}-! "attached for rations only"). 
 
 For breakfast . . . 245 r • r^ u i 
 
 For dinner 246 (Mec. Cromwell and Pvt. Jones taken up for rations after break- 
 
 For supper 246 fast and Pvt. Hall dropped.) 
 
 3(734=245%, or 246=" daily average strength for rations" for July 6. 
 
 July 7: Strength for rations at midnight July 6-7, 246 (247 "total 
 present,"— 2 "sick in hospital,"-)- 1 "attached for rations only"). 
 
 For breakfast ... 246 
 
 For dinner 246 
 
 For supper 246 (Sgt. Capps taken up after supper.) 
 
 3) 738 =246= "daily average strength for rations" for July 7. 
 
16 
 
 COMPANY ADMINISTRATION 
 
 
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COMPANY ADMINISTRATION 
 
 17 
 
 
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18 
 
 COMPANY ADMINISTRATION 
 
 MEN MESSING WITH ORGANIZATION 
 
 I 
 
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 CQ 
 
 DATE 
 
 Daily AveraKc 
 
 Strength for 
 
 Ration. 
 
 Number Mpn 
 Messing with 
 Organization 
 
 + or.- 
 
 Correction for 
 
 Percentage 
 
 Net Number 
 Rations Due 
 Organization 
 
 JULT 
 
 1 
 
 248 
 
 246 
 
 12 
 
 234 
 
 2 
 
 247 
 
 245 
 
 12 
 
 233 
 
 
 t 
 
 244 
 
 242 
 
 12 
 
 230 
 
 4 
 
 245 
 
 243 
 
 12 231 
 
 5 
 
 245 
 
 243 
 
 12 231 
 
 « 
 
 246 
 
 244 
 
 12 1 232 
 
 7 
 
 246 
 
 244 
 
 12 1 232 
 
 8 
 
 247 
 
 244 
 
 12 j 232 
 
 9 
 
 234 
 
 231 
 
 12 
 
 219 
 
 10 
 
 237 
 
 234 
 
 12 
 
 
 11 
 
 
 
 
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 12 
 
 
 
 
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 14 
 
 
 
 
 
 15 
 16 
 17 
 
 
 
 
 
 
 
 
 
 
 
 
 
 18 
 19 
 20 
 21 
 22 
 23 
 24 
 
 
 
 
 ' 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 25 
 26 
 27 
 
 
 
 
 
 
 
 
 
 
 28 
 
 
 
 
 
 29 
 30 
 31 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 TOTAL RATIONS DUE ORGANIZATION: 
 
 2296 
 
COMPANY ADMINISTRATION 
 
 19 
 
 Insert to Morning Report for Ration Account. 
 To be fastened inside front cover. 
 
 Value of One Ration During Month: $ 
 
 MEN AUTHORIZED TO MESS SEPARATELY. 
 
 NAME AND GRADE. 
 
 Barker, Lee, 1st Sgt 
 
 Plumber, J. C, Sup Sgt 
 Capps, M. M., Sgt 
 
 PERIOD. 
 
 July> 
 
 1-10 
 1-10 
 ^10 
 
 NUMBER OF 
 RATIONS. 
 
 Number of rations commuted 
 
 Value of rations at $0.43 
 
 Ten per cent addition t 
 
 Total commutation due men messing separately. 
 
 23 
 S 9.89 
 10.99 
 
 I 
 
 it 
 t 
 
 i 
 s 
 
 S10.88 
 
20 COMPANY ADMINISTRATION 
 
 July 8: Strength for rations at midnight July 7-8, 247 (248 "total 
 
 present," — 2 "sick in hospital," + 1 "attached for rations only"). 
 
 For breakfast ... 247 
 
 For dinner 247 (Pvt. Wilcox dropped and Pvt. Hall taken up after breakfast.) 
 
 For supper 247 
 
 3)741 =247="daily average strength for rations" for July 8. 
 
 July 9: Strength for rations at midnight July 8-9, 247 (248 "total 
 
 present," — 2 "sick in hospital," + 1 "attached for rations only"). 
 
 For breakfast ... 247 
 
 For dinner 228 (Pvt. Ball taken up and 20 soldiers dropped after breakfast.) 
 
 For supper 228 
 
 3)703 = 234>^, or 234 = "daily average strength for rations" for July 9. 
 July 10: Strength for rations at midnight July 9-10, 228 (229 "total 
 present," — 2 "sick in hospital," + 1 "attached for rations only"). 
 
 For breakfast ... 228 
 
 For dinner 242 (14 Rets, taken up after breakfast.) 
 
 For supper 242 
 
 3)712=237J^, or 237 = "daily average strength for rations" for July 10. 
 
 c. It will be observed from the foregoing computations — 
 
 (1) That a fraction of one-third is disregarded, while a fraction of 
 two-thirds is counted as a unit. 
 
 (2) That a soldier sick in hospital at the station of his company is 
 attached to the hospital for rations; whereas one sick in quarters is rationed 
 with his. company. 
 
 (3) That a change of status of a soldier with regard to rations is assumed 
 to have occurred after breakfast and before dinner unless otherwise stated 
 in remarks. 
 
 (4) That a soldier in confinement messing with his company is so ac- 
 counted for. 
 
 d. The "daily average strength for rations" as determined above from 
 the tabulation and remarks on the morning report will be entered day 
 by day in the column "Daily Average Strength for Rations" of the ration 
 account in the front of the morning report. The names of men authorized 
 to mess separately, the period so messed, and the number of rations in- 
 volved, will be entered separately as soon as known under the heading 
 "Men authorized to mess separately." At the end of the ration period 
 this latter tabulation will give the amount of commutation* to be delivered 
 to the organization for payment to the men messing separately. The 
 "Daily average strength for rations" diminished by the number of men 
 authorized to mess separately will give the entry for the column headed 
 "Number men messing with organization." This latter figure is the basis 
 upon which the plus or minus percentage correction prescribed in para- 
 graph 1220, Army Regulations, for messes of various strengths is made. 
 Having made the above correction, the result is the "Net number rations 
 due organization," which is entered daily under the column so headed. 
 The total of these figures for the ration period will be entered on the ration 
 return as described in paragraph 174g. '*" 
 
 18. Station or location. — The station or location of the company or 
 detachment will be stiated on the left of the page devoted to "Station and 
 record of events," immediately following the day of the month. If 
 
 * Such amount is held to be a commuted ration as disliguished from "commutation of 
 rations." 
 
COMPANY ADMINISTRATION 
 
 21 
 
 there is no change during a 10-day period, the name of the station will 
 be stated only once. On the march, the camp or bivouac at the end 
 of the day will be considered as the station or location of the company or 
 detachment for the purpose of the report. (See model in paragraph 19.) 
 19. Record of events. — Under this heading will be exactly noted: 
 
 a. Actions in which the organization, or any part of it, has been engaged, 
 reconnaissances, marches, maneuvers, changes of station, with dates, 
 places, distances' marched, etc., and anything of particular interest re- 
 lating to the discipline, efficiency, or service of the organization. (See 
 also paragraph 47.) 
 
 b. The names and grades of officers and enlisted men killed, wounded 
 or missing in action, or captured by the enemy, with dates and places. 
 (Pars. 14/ and 193.) 
 
 Model. 
 
 Day of 
 month . 
 
 Station and record of events. 
 
 J-10 
 11-14 
 
 15 
 
 16 
 17 
 18 
 19 
 20 
 
 21-23 
 24 
 
 25-27 
 28 
 
 29-31 
 
 Galveston, Tex. Usual camp duties. 
 
 Galveston, Tex. Usual camp duties. 
 
 La Marque, Tex. Left Galveston 7.05 a. m. en route to Houston on practice 
 march; arrived at La Marque 1.30 p. m.; distance marched, 13 miles. 
 
 Hulen Park, Tex. Left La Marque 8.30 a. m.; arrived at Hulen Park 10.05 
 a. m.; distance marched, 63^ miles. 
 
 Webster, Tex. Left Hulen Park 8.24 a. m.; arrived at Webster 12.10 p. m.; 
 distance marched, 9 miles. 
 
 Dumont, Tex. Left Webster 7.17 a. m.; arrived at Dumont 12.05 p. m.; dis- 
 tance marched, 13J^ miles. 
 
 Magnolia Park, Houston, Tex. Left Dumont 8.03 a. m.; arrived at Magnolia 
 Park, Houston, 11.40 a. m.; distance marched, 9 miles. 
 
 Galveston, Tex. Left Magnolia Park 6.00 a. m.; arrived railroad station, 
 Houston, by marching 4 miles. Entrained and left Houston at 12.05 p. m.; 
 arrived at Galveston 2.15 p. m.; distance traveled by rail, 48 miles. 
 
 Galve§ton, Tex. Usual camp duties. 
 
 At sea on U. S. A. T. Kilpatrick. Embarked 11.30 a. m.; sailed for Vera Cruz, 
 Mex., 5.30 p. m. 
 
 On U. S. A. T. Kilpatrick en route to Vera Cruz, Mex. 
 
 On board U. S. A. T. Kilpatrick at Vera Cruz, Mex. Arrived at Vera Cruz at 7.30 
 a. m. Total distance traveled by water, 628 miles. 
 
 Vera Cruz, Mex. Disembarked at Vera Cruz 8.00 a. m. 29th; taking station 
 there and performing usual camp duties, provost guard duty in city, and out- 
 post duty south of city. 
 
 20. Additional sheets. — Additional sheets will be attached for "Re- 
 marks" and for "Station and record of events," if the space allotted 
 therefor proves insufficient. 
 
 21. Use of indelible pencil and red ink. — Normally the morning report 
 will be prepared with ink, but when pen and ink are not available an 
 indehble pencil may be used for the purpose. Red ink will not be used 
 in preparing morning reports except as prescribed in paragraph 12, and 
 for ruling off ration periods within the month. (Par. 174.) 
 
 22. Filing.— The current morning report will be' kept in front of the 
 "Reminder" in the miscellaneous tray of the company field desk. At 
 the end of the month the closed morning report with the closed duty 
 roster will be placed in front of the month card of the month just ended, 
 where it will be kept for one year, or until this month card reappears in 
 front of the month cards in the "Reminder." The morning report will 
 then be placed in the front of the guide card "Returns" in the permanent 
 file. (Pars. 205 and 215.) ' 
 
22 COMPANY ADMINISTRATION 
 
 SICK REPORT 
 
 23. Company sick report, Form No. 339, A. G. O. — a. When an enlisted 
 man is in need of medical attention, his name with Army serial number 
 will be placed upon the company sick report preliminary to this attend- 
 ance at sick call. In an emergency or when a soldier is in need of im- 
 mediate medical attention, his name will be entered upon the company 
 sick report which will be sent to the hospital, infirmary, dispensary, or 
 other place of holding sick call, as soon as practicable. 
 
 h. The company sick report consists of two parts: 
 
 (1) The company officer's report. 
 
 (2) The medical officer's report. 
 
 c. (1) The company officer's report will be prepared in the company 
 and will be signed by a commissioned officer of the company. Whenever 
 practicable it should be completed and signed before the sick report is 
 sent to the medical officer. 
 
 (2) The first entry for each occasion will be made on the line immediately 
 following the signatures of the company officer and medical officer to the 
 preceding entry. (Par. 26.) 
 
 (3) If the company officer cannot state definitely whether the alleged 
 sickness or injury originated in the line of duty, he will place an interroga- 
 tion point (?) in the column provided for such expression of opinion. 
 (Par. 24.) 
 
 (4) The sick report will be sent to the place of holding sick call by the 
 noncommissioned officer in charge of the detachment of enlisted men 
 desiring medical treatment and returned to the company by the same 
 means. 
 
 d. The medical officer's report will be filled in and signed at the hospital 
 infirmary, dispensary, or other place of holding sick call. The company 
 sick report, when signed by the medical officer, will be returned to the 
 company without delay in order that the company commander may 
 make disposition of the enlisted men whose names appear thereon in ac- 
 cordance with the medical officer's report, namely, as "Sick in hospital," 
 "Sick in quarters," or "Duty." There is no such status as "Light duty." 
 
 24. Line of duty. — -a. Every disease or injury suffered by an officer 
 or enlisted man while in military service of the United States should be 
 reported as originating in the line of duty unless the reporting officer 
 knows personally or by credible information, (1) that the disease or injury 
 existed before the man entered the service; (2) that it was incurred while 
 the man was absent on furlough* or without permission; or, (3) that it 
 resulted from willful neglect or immoral conduct of the man himself. 
 (See "Line of duty," Digest of Opinions of the Judge Advocate General.) 
 
 h. (1) When a soldier is unable to perform duty, sick in quarters or in 
 hospital, for more than one day as result of his own intemperate use of 
 drugs or alcoholic liquors or other misconduct he forfeits pay for the 
 period he is unable to perform duty and is required to make good the 
 time lost before he is discharged or furloughed to the reserve (A. W. 107; 
 par. 229, C. of O.). When the company commander or the medical officer 
 is of the opinion that the sickness of a soldier results from his own intem- 
 
 * Disability resulting from or incurred while on furlough must be made the subject of rea. 
 sonable inquiry on the part of the organization commander before being reported as in line of 
 duty. 
 
COMPANY ADMINISTRATION 
 
 23 
 
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24 COMPANY ADMINISTRATION 
 
 perate use of drugs or alcoholic liquor or other misconduct and an ab- 
 sence from duty is involved which results in penalty, the notation 
 "No; GO 31, 1912," will be made in the columns "In line of duty," as 
 prescribed in paragraph 229, Compilation of Orders. When the opinions 
 of the company commander and medical officer are in accord, the finding, 
 if approved by the commanding officer, will be final. In such case the 
 commanding' officer will signify his approval by entering the word "Ap- 
 proved" with his official signature in the column "Disposition" opposite 
 the last entry of the name of the soldier on the sick report. If the com- 
 manding officer does not concur in the finding of the company commander 
 and medical officer he will similarly signify his disapproval by entering 
 the word "Disapproved" with his official signature in the column "Dis- 
 position." In case the company commander and medical officer are not 
 in accord, or in case the company commander and medical officer are in 
 accord but the commanding officer dissents, a board of officers will be 
 convened and action had as prescribed in paragraph 229, Compilation of 
 Orders. 
 
 (2) When an entry of "No; GO 31, 1912" is made on a company sick 
 report, the officer or enlisted man in whose case the notation is made will 
 be informed of the entry by the company commander without unnecessary 
 delay, and such officer or enlisted man so informed will thereupon be 
 afforded an opportunity to appear before the commanding officer and 
 present his objections to such entry and to produce and offer any evidence 
 or facts which he desires to be considered in connection therewith. 
 
 (3) Generally, the sick report will be submitted to the commanding 
 officer for action indicated in subparagraph (1) when the soldier is returned 
 to duty, or his name otherwise dropped from the sick report; but it may 
 be submitted for such action at an earlier date when necessary or desirable 
 to determine the pay status of the soldier for the current or a preceding 
 month, or when the soldier is to be transferred to a base or general hospital 
 or to a hospital at another post, camp, or station. 
 
 (4) An enlisted man in whose case there is pending a question as to 
 whether sickness was the result of his own intemperate use of drugs or 
 alcoholic liquors or other misconduct will not be paid for any period during 
 which such question is pending and during which he is not able to do 
 duty by reason thereof. In order that the personnel adjutant may be in- 
 formed of a possible stoppage of pay of the soldier, the sick report 
 will be sent to the personnel adjutant as soon as practicable after an entry 
 of "No; GO 31, 1912" has been made. The personnel adjutant, after 
 making provisional notation on the pay rolls of the company and the pay 
 card of the soldier, will affix his initials in the column "Date" on the 
 company sick report opposite the name of the soldier in the first entry 
 in which the notation "No; GO 31, 1912" appears. When the command- 
 ing officer approves a concurring opinion of the company commander 
 and medical officer, the sick report will be submitted to the personnel 
 adjutant, who, after making necessary entries on the .pay rolls of the 
 company and the pay card of the soldier, will affix his initials in the "Date" 
 column on the company sick report opposite the name of the soldier in 
 the last entry in which the notation "No; GO 31, 1912" occurs. Should 
 the personnel adjutant fail or neglect to initial the company sick report 
 as prescribed in this subparagraph his attention will be called to the matter 
 by the company commander. 
 
COMPANY ADMINISTRATION 25 
 
 (5) The report of a board of officers convened as contemplated in sub- 
 paragraph (l), after final action thereon, will be submitted to the personnel 
 adjutant, who, after making necessary entries on the pay rolls of the 
 company and the pay card of the soldier, will indorse on the report the 
 words "Entered on pay rolls and pay card" and add his initials. The 
 report will then be transmitted to the company commander, who, after 
 making necessary entries on the service record of the soldier, will indorse 
 on the report the words "Entered on service record" and add his initials. 
 The report of the board of officers will then be forwarded directly to The 
 Adiutant General of the Army for file in his office with the individual 
 record of the enlisted man. 
 
 (6) Since no penalty attaches in case of an absence from duty for only 
 one day as result of intemperate use of drugs or alcoholic liquors or other 
 misconduct, the action of the commanding officer in such case is not neces- 
 sary, and the sick report will not be submitted for action indicated in sub- 
 paragraph (1). However, if the sick report was sent to the personnel 
 adjutant on the day the soldier was first marked *'No; GO 31, 1912," 
 although the duration of sickness did not exceed one day, it will again be 
 submitted to the personnel adjutant, who, after making necessary correc- 
 tion of his provisional entry on the pay rolls and pay card, will initial the 
 entry on the sick report as prescribed in subparagraph (4). 
 
 (7) When a soldier is on the guardhouse sick report the officer of the 
 day will perform the same ftmctions relating thereto as required of the 
 company commander, and will notify the soldier's company commander 
 of the soldier's exact status. (Par. 14g.) 
 
 25. Erasures. — Erasures on the company sick report are prohibited. 
 A line drawn across an erroneous entry will sufficiently indicate its elimina- 
 tion. All eliminations and corrections will be authenticated by certificate 
 of the officer making them, written on the margin of the page. 
 
 26. Authentication. — The signatures, rank, and organization or arm or 
 staff corps or department of the company officer and medical officer will 
 all be placed on the line immediately below the last entry for the occasion, 
 each officer signing beneath the items of his report. 
 
 27. Filing. — The current sick report will be filed in front of the "Re- 
 minder" in the miscellaneous tray of the company field desk. A sick- 
 report book will be completely used before a new one is started. When 
 cornpletely used, a sick-report book will be placed in front of the month 
 card of the current month, where it will be kept for one year, or until this 
 month card reappears in front of the month cards in the "Reminder." 
 The sick report will then be removed and placed in the first year of the 
 five-year file. (Pars. 205, 213.) 
 
 DUTY ROSTER 
 
 28. The duty roster, Form No. 342, A. G. O. — a. A duty roster is a list 
 of officers or men for duty, with a record of the duty performed by or the 
 status of each. Generally details for duty are so made that the one 
 longest off duty is the first for detail. Details so made are said to be made 
 by roster. (Par. 355, A. R.) In companies the duty roster is kept on 
 Form No. 342, A. G. O. (See model in paragraph 34.) The terms of "Duty 
 roster" and "Roster of troops" (par. 36) are used to designate different 
 rosters and must not be confused. 
 
26 
 
 COMPANY ADMINISTRATION 
 
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COMPANY ADMINISTRATION 
 
 27 
 
28 COMPANY ADMINISTRATION 
 
 b. Company commanders will supervise the keeping of company duty 
 rosters. All duties performed by roster must be duly credited. 
 
 c. The duty roster consists of two parts: (1) roster for guard duty, 
 (2) roster for other duties. 
 
 29. Roster for guard duty. — a. On the roster for guard duty each soldier 
 will be charged with the number of days he has been present and available 
 for guard duty since his last tour, with the exception that when not available 
 on account of absence without leave, in arrest, in confinement or on pass, 
 he will be charged the same as if he had been present and available, the 
 numerals being inserted in the square just above the letter indicating his 
 status. (See model in paragraph 34.) 
 
 b. A S9ldier on furlough, detached service, extra duty, special duty, 
 missing in action, or present or absent sick, will not be charged for days off 
 duty while not available, and upon returning to duty will resume the status 
 on the roster he had when he became nonavailable. 
 
 c. The soldier longest off duty, as indicated by the numeral in the date 
 column, will ordinarily be the first for detail for guard. 
 
 d. If the soldier is available but not required for guard duty, the numeral 
 showing the number of days since he performed guard duty will be placed 
 in the proper place opposite his name. The performance of a tour of main 
 guard duty is indicated thus: /////. Any special guard duty, such as 
 stable guard, may be similarly indicated, with the addition of the initial 
 letter in the open half space, thus: S///// . 
 
 e. The detail for supernumerary should fall generally to the man next 
 for detail. 
 
 30. Roster for other duties. — a. At the beginning of the month, in the 
 proper column opposite each man's name, will be inserted the date when 
 he last performed the duty specified, using the abbreviated name of the 
 month and the numeral. 
 
 b: The soldier longest off duty as indicated by the date when last per- 
 formed, or absence of date, will be ordinarily the first for detail for the 
 duty. When a detail for any one of these duties has been determined 
 upoh, a horizontal line will be drawn through the date indicating when the 
 duty was last performed and the numeral inserted indicating the day of 
 the I month on which the duty is performed. If again detailed for this 
 duty during the month, a horizontal line will be drawn through this last 
 date and the numeral indicating the new date recorded. (See model 
 roster.) 
 
 c. The necessary entries relative to any regular duty by roster not pro- 
 vided' fof" on the form will be shown in one of the blank columns provided 
 for that purpose, the nature of the duty being shown in the heading of the 
 column. (See "Detached service" in model roster.) 
 
 d. Jn case of a detail for detached service hy roster, a dash will follow 
 the numeral to indicate the date of departure. But, since detached service 
 is a variable duty as regards length of time, it is the day of return that 
 determines "when last performed"; upon return from such detached service, 
 a horizontal line will be drawn through date of departure, and the date of 
 retifrn will be inserted after the dash. This does not apply to detached ser- 
 vice other than by roster. 
 
 31. Preparation and amendment of roster. — a. Names will be entered 
 on the duty roster in the order in which the service records are filed. (Par. 
 118.) At the end of the month the dates when duties were last performed 
 
COMPANY ADMINISTRATION ' 29 
 
 will be transferred to the proper spaces on the roster for the ensuing month, 
 the roster being newly arranged to include changes during the past month. 
 
 b. All gains during the month will be taken up at the foot of the roster 
 following the last name entered, indicating the date effective by appropri- 
 ate entry in the date column. All losses will be recorded by entering the 
 word "discharged," "transferred," "died," "deserted," etc., the entry 
 beginning in the date column on which effective. 
 
 c. The following abbreviations are prescribed for guard rosters and 
 supplement Special Regulations No. 56 for this purpose only: 
 
 A — Absent without leave. 
 
 AC — Absent in confinement. 
 
 AS — Absent sick. 
 
 Ar — Arrest in quarters. 
 
 C — Confinement. 
 
 CSk — In confinement sick. 
 
 DS — On detached service. 
 
 ED — On extra duty. 
 
 F — On furlough. 
 
 P — On pass. 
 
 Ret — Recruit. 
 
 SD — On special duty. 
 
 Sk— Sick. 
 
 32. Exceptions. — Departures from these instructions may be authorized 
 by the commanding officer when a strict application would allow an im- 
 proper advantage or work a hardship. 
 
 33. Filing. — 'The current duty roster will be filed in front of the "Re- 
 minder" in the tray of the field desk. At the end of the month the closed 
 roster will be filed with the month card to which it pertains until the card 
 next appears when the duty roster may be destroyed. (Par. 205; par. 282, 
 A. R.) 
 
 34. Model duty roster. — The following model indicates the method of 
 keeping the duty roster. It includes extracts from the duty roster for the 
 month of July and complements the model morning report in paragraph 16. 
 
Section IV 
 PERIODICAL COMPANY REPORTS AND RETURNS 
 
 Paragraph 
 
 Report of change and memorandum of transmittal 35 
 
 Roster of troops 36 
 
 COMPANY RETURNS 
 
 Company returns, Form No. 30, A. G. O.. prepared by 37 
 
 Company returns not prepared by companies serving at headquarters of the regi- 
 ment 38 
 
 Detached companies 39 
 
 Detachments of staff corps and departments _ 40 
 
 Attached officers and enlisted men__ 41 
 
 White and colored troops 42 
 
 Special forms for use by staff corps and departments 43 
 
 Preparation of the return 44 
 
 Effective strength 45 
 
 Alterations since last monthly return 46 
 
 Record of events 47 
 
 Disposition of copies of return 48 
 
 Filing _ 49 
 
 PAY ROLLS 
 
 Instructions for the preparation of pay rolls _ 50 
 
 Preparation of pay rolls by personnel adjutant 51 
 
 Pay rolls of detached companies ''52 
 
 Procedure when company is detached 53 
 
 Procedure when company rejoins regiment or station 54 
 
 Signing and extension of pay roll _ 55 
 
 Deposits 56 
 
 Company collections — _ __ 57 
 
 Procedure after payment 58 
 
 Payment by express or check 59 
 
 Part collection of stoppage 60 
 
 REPORT OF CHANGE. 
 
 35. Report of change. — ^When a separate or detached company or a de- 
 tachment is serving alone the commander thereof will render reports of 
 changes, Form No. 647o, A. G. O. (enlisted men), and Form No. 648a, 
 A. G. O. (officers), as prescribed in Special Regulations No. 58, or will 
 designate a subordinate officer for this duty. He will also render memoranda ♦ 
 of transmittal Form 6476 {enlisted men) and 6486 {officers). It is the duty 
 of all commanding officers to see that reports of changes are rendered as re- 
 quired by regulations. (Cir. No. 291, W. D., 1919.) 
 
 ROSTER OF TROOPS. 
 
 36. Roster of Troops. — a. The company monthly roster of troops (Form 
 No. 703, A. G. O.) is prepared by the personnel adjutant and is retained by 
 him for use at the headquarters of the command or station for a period of 
 
 30 
 
COMPANY ADMINISTRATION 
 
 31 
 
 
 
 No 
 
 No. 
 
 Personnel Adjutant. 
 
 
 DAVIDSON HENRY L. R623742 
 
 
 (Surname.) (Christian name.) (Army serial number.) 
 
 
 .OX Co. - -A.^ .65th jnf. 
 
 
 (Grade. ) (Company and regiment or arm or corps or department. ) 
 
 (Cr 
 
 REPORT OF CHANGE— For the twenty-four hours 
 ending at midnight .j^^y..^. , IS-jjj.. 
 
 REPC 
 endin 
 
 Died of disoftee. 
 
 
 HQ 65th Inf yCanp Brady, Md. 
 
 
 
 
 John P.Stone John p. stone 
 
 
 No 1 - ^^t-6§*h l-rf-- - 
 
 Personnel Adjutant. 
 Ponu TCo. &i7a. A. Ci. O.— June 4, lf)i9 
 
 No. 
 
 J— Wi. 
 
 Model Report of Change (enlisted men). The Report |of change (oflBcers), Form No. 
 648a (blue), does not differ materially from this blank. 
 
 Personnel Adjutant 
 
 REPORT OF CHANGES— OFFICERS 
 
 For the twenty-four hours cniiiug at mid- 
 
 night J«ly.4. .. 19 .^.. 
 
 Reports of Change forwarded hereN^ith 
 
 Numbers ....t to P 
 
 Date covered by last report July -3-. 19 i9- 
 
 HQ 65th Inf ,Camp Brady, Md. 
 
 (Organization or headquarters and place from wjiioh rendorod ) 
 
 John P.Stone 
 
 John P».Stone 
 
 Capt.65tJh.Lof 
 
 Personnel Adjutant. 
 
 Form No. G48l>, A. O. O.— Dec 4, 1919. 
 
 Model Report of Changes (officers). Memorandum of Transmittal of reports of change. 
 The Memorandum of Transmittal (Form No. 647b) of reports of change — enlisted men — 
 does not differ except in color — Officers, blue; Enlisted men, white. 
 
 one month, or until the roster for the succeeding month is prepared, when 
 it is transmitted to the company for file. (S. R. No. 58.) {Edition of 
 1920. ) When received in the company the roster of troops will be filed with 
 the closed morning report for the same month in front of the month card for 
 the month to which the roster and morning report pertain, where it will be 
 kept for one year or until this month card again appears in front of the 
 
32 
 
 COMPANY ADMINISTRATION 
 
 month cards in the "Reminder." The roster of troops will then be placed 
 in the returns section of the permanent file. (Pars. 22 and 215.) 
 
 b. When a separate or detached company or a detachment is serving 
 alone the roster of troops of the company or detachment required by 
 Special Regulations No. 58 {Edition of 1920) will be preparefi by the com- 
 
 * Roster of Troops. 
 
 * Roster of Officers. 
 
 (Organization) 
 
 MONTHLY ROSTER 
 (first sheet) 
 
 _ At midnight 
 
 19. 
 
 (Station) 
 
 The following roster consisting of sheets contains the names of all 
 
 members of this organization or detachment and of those attached thereto, 
 and the names of all officers and enlisted men who have been transferred, 
 discharged, or otherwise separated therefrom since the date of the last 
 monthly roster. 
 
 Unless otherwise indicated opposite his name each officer and enlisted 
 man whose name appears on this roster is present at the station indicated 
 above. ' 
 
 (Signature) 
 
 (Name typewritten) 
 
 Personnel Adjutant. 
 
 (Rank and organization) 
 
 Form No. 703, A. G. O. 
 Feb. 10, 1920. . 
 
 * Strike out words not applicable, 
 see instructions on other side. 
 
 pany or detachment commander or by the officer designated to render the 
 reports of changes for the company or detachment. (Par. 35.)* 
 
 * This roster is also used as a "Special" roster for officers in connection with troop move, 
 ment returns (see footnote to par. 37.) 
 
COMPANY ADMINISTRATION 
 
 33 
 
 Instructions. 
 
 1. This form will be used as a first sheet for each monthly or special roster of officers, 
 monthly roster of troops, and each copy thereof. When additional sheets are required to 
 complete the roster they will be prepared on paper of good quality and of the same size as 
 this form; and there will be written at the top of each additional sheet the number, count- 
 ing the form as sheet 1, and the organization, station, and date for which rendered. 
 
 2. Rosters will be prepared in conformity with instructions contained in special regu- 
 lations and with the following model. 
 
 3. WHEN USED AS A SPECIAL ROSTER the word "MONTHLY" in the caption 
 will be stricken out and the word "SPECIAL" prefixed. It will be rendered as of actual 
 date concerned and the words "At midnight" and that part of the certificate after the 
 word " thereto " in the second line to the end of the sentence will be stricken out. There 
 will also be written across the top of the form "Change of station from to " 
 
 * Roster of Troops. 
 
 MONTHLY ROSTER 
 (first sheet) 
 
 Company A, 65th Inf 
 (Organization) 
 
 Camp Brady, Md. 
 (Station) 
 
 At midnight 
 
 July 31 
 
 19 
 19.- 
 
 The following roster consisting of 1 sheet contains the names of all members of this or- 
 ganization or* detachment and of those attached thereto, and the names of all officers and 
 enlisted men who have been transferred, discharged, or otherwise separated therefrom, 
 since the date of the last monthly roster. 
 
 Unless otherwise indicated opposite his name each officer and enlisted man whose name 
 appears on this roster is present at the. station indicated above. 
 
 J. P. Stone 
 
 J. P. Stone 
 
 (Signature) 
 
 (Name typewritten) 
 
 Capt 65th Inf Personnel Adjutant. 
 
 (Rank and organization) 
 
 
 CAPTAIN 
 
 
 
 PRIVATES 
 
 1. 
 
 Jones, Marion L. 
 
 
 1. 
 
 Arnold, William F. 9998789 DS Ft 
 Myer Va since May 12/19. 
 
 
 1st lieutenants 
 
 
 2. 
 
 Austin, Frederick A. 685432 Absent 
 
 
 Smith, Norman A. 
 
 
 
 in conf at Wash Bks DC since 8th. 
 
 
 Johnson, Ernest 
 
 2nd lieutenants 
 
 
 3 
 
 Bows, Frank J. 654789. Fur Jun 27 to 
 
 
 Lewis, Peter J. Absent Sk 
 
 at Walter 
 
 
 * * * 
 
 
 Reed GH since Jun/ 19 
 
 
 
 Attached for Duty 
 
 
 1st sergeant 
 Barker, Lee R 178954 
 
 
 1. 
 
 PRIVATES. 
 
 Vance, Morris G. 437547 Fr Co. A, 
 16th Inf. 
 
 
 mess sergeant 
 
 
 
 Hospital Corps 
 
 
 Tucker, Patrick R7 14367 
 
 
 
 PRIVATES. 
 
 
 SUPPLY SERGEANT 
 
 
 1 
 
 Quinton, Michael A. 876987 
 
 
 Plumber, John C. 4324356 
 
 
 
 Ordnance Department 
 
 
 SERGEANTS 
 
 
 
 SERGEANT 
 
 
 Capps, Martin M. 124567 
 
 
 J 
 
 Plumb, Laurance A. 768758 
 
 
 Manville, William G. R538756 Trtd 
 
 
 
 
 fr 23rd Inf Jd 3rd. 
 
 * 
 
 1. 
 
 PRIVATES ICL. 
 
 Young, John 65437 
 
 
 CORPORALS 
 
 
 
 PRIVATES 
 
 
 Ames, Chester E. 79563 
 
 
 1. 
 
 Pratt. Franklin 54367 
 
 
 
 * 
 
 2 
 
 Scott, John L. 546732 
 
 
 COOKS 
 
 
 
 Losses During the Month 
 
 
 Deming, Floyd D. 576879 
 
 * 
 
 
 SERGEANTS 
 
 
 * 
 
 
 1 
 
 Banks, David 432423 Trfd to 18 
 
 
 MECHANICS 
 
 
 
 Cav 2nd. 
 
 
 Atwell, John 7634596 Awol 
 
 since 28th. 
 
 2 
 
 Jackson. Oscar H. 474774 Trfd to 66th 
 
 
 * * 
 
 * 
 
 
 Inf. 9th. 
 
 
 BUGLERS ICL. 
 
 
 
 CORPORALS 
 
 
 Hendrick, Thomas 43765 
 
 
 1 
 
 McAlexander, Claude N. 783456 Disch 
 2nd. 
 
 COOKS 
 
 
 BUGLERS. 
 
 
 
 
 Smith, Emory J. 742356. 
 
 Absent in 
 
 1 
 
 Davidson, Patrick T. 151674 Died 4th. 
 
 
 conf at Col Bks 0. since Jun 
 
 19/19 
 
 
 PRIVATES 
 
 
 PRIVATES ICL. 
 
 
 1 
 
 Connors, James 689532 Fur Res 3rd. 
 
 
 Abrams. Peter 888956. Jd 9th. 
 
 2 
 
 Dawson. Howard S. 911643 Dropped 
 
 
 
 * 
 
 
 as deserter 3rd. 
 
34 COMPANY ADMINISTRATION 
 
 COMPANY RETURNS 
 
 37. Company returns (Form No. 30, A. G. O.)* are prepared by — 
 
 a. Detached companies and detachments (par. 2c) and separate com- 
 panies and detachments of all arms, staff corps, and departments (par. 2b). 
 
 h. Division headquarters troops, engineer trains, and mobile ord- 
 nance repair shops. 
 
 c. Corps mobile veterinary hospitals, base veterinary hospitals, veteri- 
 nary hospitals, ambiilance service sections, mechanical repair shop units, 
 advance animal transport depots, base animal transport depots, field re- 
 mount depots, auxiliary remount depots, animal embarkation depots, re- 
 mount squadrons, ship repair shops, graves registration sections, machine- 
 shop truck units, and aero squadrons. 
 
 d. All other units, establishments, and institutions similar in organization 
 and administration to a separate company and not provided for in a, &,and c. 
 
 38. Company returns not prepared by companies serving at the head- 
 quarters of the regiment. — A company return is not prepared by a com- 
 pany serving at the headquarters of the regiment, separate battalion, or 
 similar unit, to which it belongs. The data concerning such a company for 
 a regimental return (Form No. 41, A. G. O.) is obtained from headquar- 
 ters company and company morning reports. 
 
 39. Detached companies. — a. If the company is detached from the 
 regimental headquarters a return will be prepared and will contain under 
 the heading "Record of events" the information concerning company 
 officers necessary to prepare the regimental roster of officers. (Par. 476.) 
 This information will not be entered on the return of a separate company. 
 
 h. If the detached company is serving under a field officer of the regi- 
 ment the return will be forwarded through him. (Pars. 813 and 828, A. R.) 
 
 40. Detachments of staff corps and departments attached to regiments 
 and similar units. — Detachments of officers and enlisted men of the Medi- 
 cal Department, Ordnance Department, Veterinary Corps, or other staff 
 corps or department, assigned to duty with or attached to regiments, sepa- 
 rate battalions, or similar units in accordance with Tables of Organization, 
 are accounted for on the regimental return, and the same instructions with 
 regard to returns of companies of a regiment apply to these detachments, 
 
 41. Attached officers and enlisted men. — On the return of detached com- 
 panies, attached officers and enlisted men belonging to other companies of 
 detachments of the same regiment, separate battalion, or similar unit will 
 be shown in red-ink figures. All other attached officers and enlisted men 
 will be shown in black-ink figures. Enlisted men shown on the company 
 morning report in the column "Attached for rations only" will not be ac- 
 counted for on the company return. (Pars. 12 and 147w.) 
 
 42. White and colored troops. — For the purpose of returns troops are 
 classed as white or colored, f On company returns the classes will be ac- 
 counted for on separate lines as indicated on the form. 
 
 * This Return and corresponding returns provided for larger units and authorized for 
 staff corps. Departments and operating services will be used in lieu of the Field Return 
 Form No. 26 A. G. O., to report troop movements. When used for this purpose the word 
 "SPECIAL" will be prefixed to the heading. The words on line 3 "at midnight on the 
 last day of" will be stricken out. No notations will be made under the headings "Effect- 
 ive Strength" and "Alterations." Under "Record of Events" on the back of the form 
 will be included date of departure, probable date of arrival, destination, method of travel, 
 distance traveled, authority, parts of organization left at station. 
 
 t In generalihe} term colored only included negroids. All others are classed as white. 
 
COMPANY ADMINISTRATION 
 
 35 
 
 BI.AMTOW .W.VA. 
 
 COMPANY RETURN. 
 
 CQMP.ANT.A 
 
 
 CondUum. of the company at midnight 
 
 on iTie last day of 
 
 -..mx.... 
 
 
 
 
 f9-jai 
 
 
 OFFICERS. 
 
 ENLISTED MEJJ. 
 
 ■"Sfe** 
 
 "SI" 
 
 MONTH. 
 
 ,ML^O^ 
 
 
 j 
 
 1 
 
 V 
 
 1 
 
 1 
 
 1 
 
 I|I 
 
 1 
 
 
 "the"' 
 
 CLASS. 
 
 1 
 
 P 
 
 
 
 OS. 
 
 ^^* 
 
 OUU 
 
 Enim«l 
 
 
 ...4 1 
 
 ...1.. 
 
 5 
 
 ...X... 
 
 ...M5... 
 
 ...5... 
 
 .880..... 
 
 :±: 
 
 .-i 
 
 ....26a_ 
 
 
 V 
 
 
 
 Cdcred 
 
 
 
 . "l™ - 
 
 ToUh J 
 
 i 1 1 1 1 1.- 1 1 1 1 1 1 .1 
 
 EFFECTIVE STRENGTH: OfficCTB_ 
 
 (ESeeUye stienglli wai be nnatUA only In ctrnpaifa, and In detenniniiiK nicta nrengtta only those vho ai 
 ited men wbo are aick or disabled, or on duty in any of the staff or supply departments, or (or any other r 
 
 ALTERATIONS SINCE LAST MONTHLY RETURN. 
 
 OFFICERS. 
 
 
 GAIN. 
 
 LOSS. 
 
 
 
 i 
 
 i 
 
 a 
 
 Ills 
 
 JIHI 
 
 1* 
 
 1 
 
 1 
 
 1 
 
 j 
 
 f 
 
 1 
 
 ll 
 
 Died. 
 
 
 CLASa. 
 
 
 llll^ 
 
 e 
 
 »». 
 
 1 
 
 
 
 
 
 %..... 
 
 
 
 
 1 
 
 
 
 
 ■ 
 
 
 
 ^ 
 
 Ort^ . 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 ENUIBTEO MEN. 
 
 
 RtuivrB 
 raoM 
 
 'Ml 
 
 w ..1. ..a 14. .a. .X 
 
 
 Form No. 30, Al G, O. 
 
 RECORD OF EVENTS. 
 
 (sutlott, and tirtryitiiat at Intdrsat relaclac t 
 
 PnrsrsBt tclagraa ASC^July 24, ocBpany proceeded by motor oonvoy f rea C»ap Brady^Md. for 
 strike doty at Blaoton ,W.V*. ; left at ZiOO a. ■.25th icet; arrived Bl ant on 7:30 a.m. same 
 dmte.Distanoe 75 miles. Quartered in Bao RR station. Company is guarding property of Hemp^ 
 •tead Collierji Outpoet at pumping plant attaoked 5:00 p.m. 29th inst by organized mob of 
 150 miners (esti.), variously armed. 1st Platoon, Ist lit Norman A. Smith oommdg. , engaged mob ^ 
 charging with fixed bayonet, co firing; oivilians vlthdrea after firing about 30 shots. 
 1 sgt and 1 pvt 1st ol suffered minor gunshot wouxtds. Total engaged^l off ioer ;48 EM. 
 
 Ill or ion L.Jones 
 
 UABIOH ll. JONBS 
 
 Capt^esth Inf 
 
 ComiMndiny. 
 
 Prssent: Cspt Marion L. Jones, Ist Lt Horman A.3mith, 1st Lt Ernest Johnson, 2d Lt D.S.Hilson.. 
 ibMBt,sk at Camp Brady,lld.:2d Lt Peter J.IieirlB. Attached: 1st Lt Henry P. Johnson, UC 
 
 INSTRUCTIONS. 
 
 I. "ETaryeffloar 
 apsny, or a nrrlson i 
 
 1 Company returns arc prepared by— 
 
 a. Sntrtu and irtatXei eomf-- 
 corpa, and departments. 
 
 bednmnc of every month, 1 
 of Wat, an euot return of the s 
 
 I'throu^lhe 
 
 3. In all cases except detached companies the oriitlnal will be sent directly lo 
 The Adjutant Oonoral of the Army. In case otdctachod companies the original vlll 
 be sent directly to the regimontal, separate battaJlon, or similar unit commander 
 and will include, under the heading " Uecord of Events," the information neoassary 
 to prepare regimental roster of olBccri In all cases a copy will be retained with the 
 recirSoftheorganliatlon and a copy furnished to lie division, amp, post, or 
 other station coiftminder. An addiUonal copy will be furnished to the cliief of the 
 buiwu in case of troops pertaining to astafl corps or department. In addition to tha 
 abo?e, in Europe a copy will also he furnished to the Commandins Genaial, 
 Arnerican Expeditionary Forces, when required by blm. 
 
 Copies may be made by cart>on process, but each 
 
 c. Corps mohUe Teterlnary hospitals, ba» veterinary hoepltab, Taterl 
 r honiilals, ambulance sert ice scctiuns, mechanics! repair shoi 
 anoe animal transport depots, base ammal transport -■'— ' 
 onnt 9fMs. r - •" — - "'— " --•— ' 
 
 be clear and 
 tached officers and enlisted r 
 
 aquatirons, ship 
 tl'^n and adnunlstratii 
 
 1 embarkation 
 
 and aero squadrons. 
 
 Institutions Fimlhtf In organlsa- 
 separata company and not provided lor in 
 
 J shoo units bel^DK to other companies or detachments of the same regiment, separate battall 
 
 dwfi. field or similar unit wUlKshown in red ink figures. All other attached offlcets and 
 
 atlon7ewU SitediMn wiU be shown in black ink flpirw. Enlisted men shBwn on the comp< 
 
 ion aectSma, morning roport in the column for "Attached for rations only will not bo accoua 
 
 ES[' 
 
 troops »ro classed as » 
 
 Back of Form No. 30, A. G. O. 
 
36 COMPANY ADMINISTRATION 
 
 43. Special forms for use by staff corps and departments. — Special forms 
 for company returns, if approved by The Adjutant General of the Army, 
 will be used in lieu of Form No. 30, A. G. O., by companies and detach- 
 ments of staff corps and departments for returns both to The Adjutant 
 General of the Army and to the chief of the staff corps or department con- 
 cerned. 
 
 44. Preparation of the return. — a. The company return, prepared on the 
 first day of the month succeeding the month for which rendered, shows the 
 condition of the company at midnight on the last day of the month. There- 
 fore, the figures on the line "Totals" may be taken directly from the morn- 
 ing report for the last day of the month. The figures for the columns 
 "Present" and "Absent" may be taken from the columns "Total present" 
 and "Total absent," and for the columns "Total present and absent," 
 "Attached," and "Attached for duty" from similarly named columns on the 
 morning report. Enlisted men attached for rations only are not shown on 
 the return. (Par. 41.) 
 
 b. The figures for the column "Strength last monthly return" may be 
 taken from the column "Total present and absent" on the last monthly 
 return or from the column "Total present and absent" on the morning report 
 for the last day of the preceding month. The figures for the column 
 "Wounded in action during the month" must be compiled from "Remarks" 
 on the morning report. (Par. 14g.) The figures for the column "Missing 
 in action during the month" may be compiled from "Remarks" on the 
 morning report (par. 14/), or the sum of the figures in the column "Missing 
 in action" on the morning report may be taken, but in either event care 
 must be exercised to prevent duplication in case the name of a soldier ap- 
 pears on the morning report twice during the month as missing in action. 
 
 45. Effective strength. — Effective strength will be reported only in cam- 
 paign, and in determining such strength only those who are available 
 for service in line of battle will be included,. Officers and enlisted men who 
 ^re sick or disabled, or on duty in any of the staff or supply departments, or 
 for any other reason are not available in line of battle, will be excluded. 
 
 46. Alterations since last monthly return. — The data to be entered 
 under the heading "Alterations since last monthly return" will be compiled 
 from "Remarks" on the morning report (par. 14), extracts from Special Or- 
 ders, service records (pars. 106 and 108), extracts from service records (pars. 
 114, 119, and 120), and reports of changes (par. 35). The data included 
 under this heading furnish valuable information for the records of the War 
 Department and at the same time afford the company commander a ready 
 means of checking the accuracy of the return. The strength shown by the 
 column "Total present and absent" must agree with the "Strength last 
 monthly return," plus or minus the net gains or losses during the month. 
 
 47. Record of events. — a. The information to be reported under the 
 heading "Record of events" is contained on the company morning report 
 under the heading "Station and record of events." (Par. 19a.) The names 
 -and grades of officers and enlisted men killed, wounded, or missing in action, 
 'Or captured by the enemy, reported under the heading "Record of events" 
 
 on the morning report are not reported by name on the company return. 
 (Par. 19&.) 
 
 b. In the case of detached companies (pars. 2c and 39) the names of com- 
 pany officers will be reported under the heading "Record of events" with 
 
COMPANY ADMINISTRATION 37 
 
 the information necessary to prepare the regimental roster of officers, 
 (S. R. No. 58.) {Edition of 1920.) 
 
 48. Disposition of copies of return. — a. The original and copies of the 
 company return prepared by a detached or separate company will be dis- 
 posed of as indicated below. Copies may be made by carbon process, but 
 each must be clear, distinct, and signed. 
 
 (1) In the case of a separate company the original will be sent directly 
 to The Adjutant General of the Army. 
 
 (2) In the case of a detached company the original will be sent directly 
 to the regimental, separate battalion, or similar unit commander. 
 
 (3) A copy will be retained with the records of the organization. 
 
 (4) In all cases a copy will be furnished to the headquarters rendering the 
 consolidated return upon which the organization is carried — through 
 the division if the organization is a part thereof and is at the same station. 
 
 (5) A copy will be furnished to the chief of the staff corps or department 
 in case of troops pertaining thereto. 
 
 (6) If the organization is a part of a division and is separated therefrom 
 a copy will be furnished the division commander for his information. 
 
 b. The disposition of the original and all copies will be noted below the 
 Record of events on the retained return; for instance, in the case of a sep- 
 arate company of engineers (par. 26). 
 
 Original mailed A. G. O. 1 Jan.-19 
 Copy mailed to C. of E. 1 Jan.-19 
 Copy to post hq. with morning report 1 Jan- 19 
 
 49. Filing. — The copy of the company return retained with the records of 
 the organization will be placed in the "Reminder" in front of the month 
 card of the month to which the return pertains, where it will be kept for one 
 year, until this month card reappears, when the retained copy will be 
 transferred to the returns section of the permanent file. (Par. 215a (2).) 
 
 PAY ROLLS 
 
 50. Instructions for the preparation of pay rolls. — ^Instructions for the 
 preparation of pay rolls are contained in Special Regulations No. 58. 
 {Edition of 1920.) 
 
 51. Preparation of pay rolls by personnel adjutant. — Normally the com- 
 pany pay rolls are prepared by the personnel adjutant of the regiment, 
 separate or detached battalion, or similar unit, or by the personnel adjutant 
 of the headquarters to which the morning report is submitted. 
 
 52. Pay rolls of detached companies. — In case of a separate or detached 
 company or a detachment serving alone the pay rolls are prepared by the 
 
 ■ company or detachment commander or by a subordinate officer desig- 
 nated as personnel adjutant. (Par. 35.) 
 
 53. Procedure when company is detached. — When a company is to be 
 detached the company commander or the subordinate officer designated by 
 him as personnel officer will obtain from the personnel adjutant of the 
 regiment, separate battalion, or similar unit, or from the personnel adju- 
 tant of the post, camp, or station in the case of separate companies and 
 detachments, the pay cards pertaining to the company, the pay roll of the 
 company for the preceding month, and the pay roll for the current month 
 completed to date. Upon arrival at the new station these records will be 
 turned over to the personnel adjutant of the post, camp, or station ; or, if 
 
38 COMPANY ADMINISTRATION 
 
 the company is to serve alone, they will be retained with the company 
 records, being filed in the lid section of the field desk. 
 
 54. Procedure when company rejoins regiment or station. — When the 
 company rejoins the regiment, or in the case of a separate company or de- 
 tachment when it returns to its proper station, the pay cards, retained pay 
 rolls, pay rolls upon which payment has not yet been made, if any, and the 
 pay rolls for the current month completed to date will be turned over to 
 the personnel adjutant of the regiment or of the post, camp, or station. 
 
 55. Signing and extension of pay roll. — a. An original and two carbon 
 copies of pay rolls will be prepared. The original, finally filed as a voucher 
 by the disbursing officer, will be transmitted to the company commander to 
 be signed by the enlisted men borne thereon who are to receive pay. The 
 soldier's signature is an acknowledgment of the correctness of stoppages, as 
 well as a receipt for amounts accruing to him, except when noted as in sub- 
 paragraph /, and he will be so advised. 
 
 b. The company commander will return the signed roll to the per- 
 sonnel adjutant who Will transmit it with the first carbon copy to the 
 disbursing officer for computation. 
 
 c. When the first carbon copy is returned to the personnel adjutant after 
 computation the first and second carbon copies will be transmitted to the 
 company commander in time to enable him to extend the second carbon 
 copy of the pay roll prior to payment. This extension includes the copying 
 of all new items to the second carbon copy from the computed first carbon 
 copy. 
 
 d. Both carbon copies are then returned to the personnel adjutant, who 
 retains the second carbon copy for reference pending payment, and returns 
 the first carbon copy to the disbursing officer. 
 
 e. Having been notified by the disbursing officer of the time of pay- 
 ment, the personnel adjutant sends the second carbon copy to the company 
 in time for the payment, following which it will be returned to the personnel 
 adjutant for file. 
 
 /. If for any reason a soldier who has signed the pay roll is not paid, a 
 notation "Not paid" will be made opposite his signature on the original 
 and on the first and second carbon copies. This will be done in case the 
 soldier refuses payment contending the amount to be in error, or in a case 
 of transfer, discharge or death subsequent to signature and prior to pay- 
 ment. (Par. 1333 A. R.) 
 
 56. Deposits. — The company commander will cause those soldiers who 
 desire to make deposits with the disbursing officer to give notice to that 
 effect when signing the pay roll, so that the proper receipt in the soldier's 
 deposit book may be prepared prior to payment, ready for the disbursing 
 officer's receipt thereon after he has taken up the deposit. (Par. 170.) 
 
 57. Company collections. — The company collection sheet is prepared 
 before payment so that the collections for various company activities may 
 be made as soon as the soldiers leave the pay table. In assessing and mak- 
 ing company collections company commanders should be guided by the 
 precedents and rulings imposed by the Post Exchange council as to charges 
 and percentages accruing to the company fund from company barber, tailor, 
 cobbler, etc. (Par. 327, A. R.) Paragraphs 15 and 15^, Special Regu- 
 lations, No. 59, prescribe the procedure relative to company collections on 
 account of the post exchange (pars. 327 and 345 A. R.). Collections on 
 
COMPANY ADMINISTRATION 
 
 39 
 
 account of Post Exchange Laundry and Post Laundry must be differen- 
 tiated. (Par. 192, C. of O.) 
 
 Form for Deposit 
 
 DEPOSITS RECEIVED OF . BarKnr,J*«JJiS?||[5 
 
 58. Procedure after payment.^a. When the disbursing officer has com- 
 pleted the payment the officer witnessing the payment will accomplish 
 on the original pay roll the certificate that he witnessed the payment as 
 made by the disbursing officer, whose name he notes on the pay roll toge- 
 ther with date of payment (par. 1318, A. R.) ; and the certificate on each car- 
 bon copy that it is a true copy of the original, excepting signatures in receipt 
 column and the certificate as to witnessing payment. (Par. 1332, A. R.) 
 
 h. If the roll has been prepared by the personnel adjutant, he, and not the 
 company commander, will certify to the correctness of each roll. 
 
 c. As soon as the payment is completed the company commander will 
 attest the receipts made by the disbursing officer in the several deposit 
 books, make the required entry of deposit of the service record, and check 
 the soldier's name and deposit on the advice of soldier's deppsit (Q. M. C. 
 ^a), which should be prepared in advance for transmission direct to the 
 Quartermaster General of the Army as soon as checked and signed. 
 
 d. In each case of a deposit by a soldier the corresponding entries in the 
 deposit book and service record will be compared and checked, and the en- 
 tries on service record will be initialed. A similar procedifre is had when 
 deposits are made at times other than at the regular monthly payment 
 (pars. 167 and 170). 
 
 59. Payment by express or check. — In the cases where payment is not 
 made by a quartermaster in person, the money is forwarded by express, and 
 payment is made according to the procedure provided in paragraphs 1320- 
 1331, Army Regulations, Where, in similar cases, payment cannot be 
 made by express the procedure is indicated by paragraphs 1334-1335, Army 
 Regulations. 'Where payment is made by check the company commander, 
 at the soldier's request, will certify to his indorsement to facilitate payment. 
 (Par. 1331, A. R.) 
 
40 
 
 COMPANY ADMINISTRATION 
 
 SOLDIERS' DEPOSITS. 
 
 (Eater lUte of deposit berii.) 
 Tarn Qdabtbkmustek Qxnzkai. of the Abkt, Washington, D. Q. 
 
 CMpBFMiy , Md ,, 
 
 Sspteabar 2 , 1919. 
 
 Ths followiag deposits have this da]r. b«en made with^ 
 Qtutrtennsster, U. S. Army, per Par. 1361, A. R., 1918. 
 
 Captain l.S.Cey 
 
 Theee reporta of depodt are filed with the Qtiartennaster'a 
 Abatract of Depodta to which they pertain, and each report 
 (hoold contain onl; tlie deposits made with a single qoartei^ 
 master on a given dat^. . This report will be forwarded hj the 
 company commander, immediately after the deposit is made, 
 direct to the Qnartermaster General of the Army. 
 
 HJUUE. 
 
 BAXK. 
 
 OBOANI/.ATlnil. 
 
 AMotmr 
 
 Barter^ Lee 178946 
 
 1st Sgt 
 
 Co A, 6Sth Ine 
 
 «>• 
 
 00 
 
 PXoAer, John C 4824858 
 
 SupSgt 
 
 Co A, 65tta Inf 
 
 12. 
 
 00 
 
 Boyal.BwryT. 1991876 
 
 Sit 
 Corp 
 
 Co A, 65tk Inf 
 Co A, 65th Inf 
 
 10. 
 5. 
 
 00 
 00 
 
 Horner, teea^-d 8. 246878 
 
 Corp 
 
 Co A, 65th inf 1 10. 
 
 00 
 
 Mming, ?loydD. 576879 
 
 Ck 
 
 Co A, 65th Inf 8. 
 
 00 
 
 Bsll,Jaa.H. 176397 
 
 P»t 
 
 Co K 65th- inf i 5. 
 
 00 
 
 Jones, Willie ■ 904582 
 
 Pvt 
 
 Co A, 66th Inf 
 
 5. 
 
 00 
 
 ^"-^^i^^!;,^ 
 
 
 
 
 
 
 — ^^^^^_^^^^^^^^ 
 
 
 
 
 
 
 ^"^''''^ 
 
 
 
 
 
 
 ^*"*''^ 
 
 
 
 
 
 
 
 
 
 
 
 - - ■ 
 
 ---^^^^^ 
 
 
 
 ^^""^ 
 
 --^^^ 
 
 ■". " • 
 
 
 
 
 
 ■ 
 
 
 
 
 
 liABION L. JO^ 
 Captain ..65*fc.laf 
 
 Commanding Co. . .f'.^*''^'*'' 
 
 60. Part collection of stoppage. — In case of considerable stoppage or 
 indebtedness against a soldier's pay, and where a special hardship would be 
 worked upon the soldier, the collection may be limited to two-thirds of his 
 pay. In the case of a deserter restored to duty the collection of resultant 
 stoppage and indebtedness may be limited to one-third of his pay under like 
 circumstances. (Par. 232, C. of O., 1916 Supl.) If pay is too small to meet 
 Government insurance premium, etc., the procedure prescribed in para- 
 graph 74h, Special Regulations No. 72, will be followed. 
 
Section V 
 COMPANY PROPERTY RECORDS 
 
 COMPANY EQUIPMENT RECORD 
 
 Paragraph, 
 
 Equipment A and B 61 
 
 The company equipment record consists of 62 
 
 Property loan record 63 
 
 Replenishment of equipment 64 
 
 Articles turned in as surplus 65 
 
 Articles retained by a soldier when transferred or detached 66 
 
 Equipment worn out or otherwise rendered unserviceable 67 
 
 Property lost, damaged, or destroyed 68 
 
 Transferring the company equipment 69 
 
 Filing . 70 
 
 Audit and disposition 71 
 
 RECORD OF CLOTHING ISSUES 
 
 Clothing issues 72 
 
 Individual issues . 73 
 
 Bulk issues .• 14 
 
 Filing and disposition . 75 
 
 DESCRIPTIVE CARD OF PUBLIC ANIMALS ' 
 
 Preparation : 76 
 
 Filing 77 
 
 Final disposition . 78 
 
 COMPANY EQUIPMENT RECORD 
 
 61. Equipment A and B. — a. As used in these regulations, the term 
 "equipment" includes all articles of ordnance, engineer, signal and medi- 
 cal property, and all articles of quartermaster property issued to troops. 
 With reference to its issue to and use by troops, equipment is classed as A, 
 the war set for field and garrison use; and B, the drill set and other articles^ 
 additional to A for use at posts and camps or stations of relatively perma- 
 nent nature. (Cir. No. 377, W. D., 1919.) (See Appendix.) 
 
 b. (1) When an organization changes station from one post or camp or 
 station of a relatively permanent nature to another of the same category, it 
 will take normally Equipments A and B, Tables I, II, III, and IV, Tables of 
 Basic Allowances. (Cir. No. 377, W. D., 1919.) 
 
 (2) When individual enlisted men change station under similar condition, 
 they will take with them normally the articles listed in paragraph 122a. 
 
 (3) Individuals or organizations concentrating for, or going on, indefin- 
 ite field service will take Equipment A only, all other property being 
 turned in to the supply officer, except field desk B (pars. 199 and 201), which 
 will be stored. Where the field service is of a definitely temporary nature, 
 the property other than Equipment A will be stored by the organization. 
 
 (4) Surplus property of individuals separated from active service will be 
 disposed of as follows: Clothing and articles of permanent individual equip- 
 ment (par. 122a) will be turned in to the supply officer. The articles will 
 be listed by the company commander upon shipping ticket (par. 176), 
 
 41 
 
42 COMPANY ADMINISTRATION 
 
 arranged in a bundle, and sent to the supply officer for disposition, as pro- 
 vided in Special Regulations No. 77. The supply officer or his represen- 
 tative will receipt on a receiving report and return it at once to the com- 
 pany for file with the company property record until inspected by the 
 zone property auditor. All other items being on the company property 
 loan record are company property and are handled as such. 
 
 62. The Company equipment record consists of — a. The property 
 loan record, P. & S. Form No. 263B (par. 63); and, according to the circum- 
 stances; 
 
 b. Copies of requisitions, P. & S. Form No. 160, (par. 173); 
 
 c. Copies of receiving reports, P. & S. Form No. 257 (par. 175); 
 
 d. Copies of shipping tickets, P. & S. Form No. 260 (par. 176); 
 
 e. Statements of charges, Form No. 602, A. G. O. (par. 160); 
 
 /. Copies of reports of survey. Form No. 196, A. G. O. (par. 142) ; 
 
 g. Copies of inventory and inspection reports, Form No. 1, I. G. D. (par. 
 178); 
 
 h. Certificates of Audit, Finance Service, Form No. 0-1 J. (Rendered by 
 zone property auditor.) 
 
 i. Certificates and affidavits in lieu of survey as provided in W. D. Cir. No. 
 11, 1920. {See Appendix.) 
 
 63. Property loan record, P. & S. Form No. 263B. — a. The property loan 
 record is a continuing record in the company and will remain with the com- 
 pany upon change of station. The vouchers pertaining to each card will be 
 kept with or in it until inspected by the zone property auditor. 
 
 b. All articles of equipment issued to a company except clothing, certain 
 articles of individual equipment issued to enlisted men for their current use 
 and retention upon transfer (see paragraph 122a, and Circular No. 377, W. 
 D., 1919, as amended, see Appendix), and expendable articles, will be 
 listed on the property loan record. Each class of property will be listed 
 separately under appropriate headings. In each cla-ss items will be listed 
 in alphabetical order as they appear on the tables of basic allowances. A 
 separate property loan record will be kept for garrison equipment, i. e., 
 property not taken in field. 
 
 c. Transactions will be recorded on the property loan record from time 
 to time as they occur, the record being kept complete and up-to-date 
 at all times. If, under any item, all the spaces for recording receipt or re- 
 turn are used, when the next transaction occurs the item will be checked 
 thus (V ) and transferred to the end of the list where the record will be con- 
 tinued. Whenever it becomes necessary to replace a sheet of the record the 
 balances from the old record will be transferred to the first "Balance" 
 column of the new record. The old record will be retained until inspected 
 by the zone property auditor. 
 
 d. In posting items to the property loan record it will be borne in mind 
 that the columns under the heading "Quantity Rec'd" are debit columns 
 and those under "Quantity Ret'd" credit columns. 
 
 64. Replenishment of equipment. — a. Instructions concerning the issue 
 of clothing are given in paragraphs 72-75. When items of equipment are 
 desired either as replenishment or as an original issue, requisition will be 
 prepared on P. & S. Form No. 160 as prescribed in paragraph 173, and 
 sent to the supply officer. A copy of the requisition will be retained and 
 filed with the property loan record. The issue will be made by the supply 
 officer on shipping ticket, P. & S. Form No.' 260, a copy of which will be fur- 
 
COMPANY ADMINISTRATION 
 
 43 
 
 nished to the company commander. The company commander or his rep- 
 resentative will receipt for the articles on the copy of the shipping ticket 
 retained by the supply officer. Except as noted in subparagraph b, all 
 articles of equipment except clothing and individual equipment issued to 
 enlisted men for their permanent retention (par. 122a), and expendable arti- 
 
 cles, will be entered on the property loan record, the date, shipping ticket 
 number, and quantity being recorded in the proper columns. The shipping 
 ticket will then be filed with the requisition as a voucher to the property 
 loan record. (Par. 176.) 
 
 b. No entry will be made on the property loan record of the receipt of 
 expendable articles; nor of articles of clothing or equipment issued to 
 
44 COMPANY ADMINISTRATION 
 
 enlisted men for their permainent retention; nor of articles exchanged 
 on certificate (pars. 67 and I76d), nor of articles covered by receiving 
 report in transferring responsibility in the company, 
 
 c. Articles of clothing and individual equipment will be entered on 
 individual equipment records as prescribed in paragraph 122, the names 
 of the enlisted men to whom the articles are issued being shown on the 
 shipping ticket. 
 
 65. Articles turned in as surplus. — When equipment issued to a com- 
 pany on loan is returned to a supply officer, he will furnish the company 
 commander a receiving report listing the items returned. The arcicles 
 will be dropped from the property loan record as returned, the date, re- 
 ceiving report number, and quantity being shown in proper columns. 
 The receiving report will be filed as a voucher to the property loan record. 
 
 66. Articles retained by a soldier when transferred or detached. — a. 
 Instructions for the preparation of the individual equipment record of a 
 soldier transferred or detached are given in paragraph 125. 
 
 b. Articles of equipment other than clothing and individual equipment 
 permanently retained by a soldier when transferred or detached, together 
 with any articles for which he may be indebted to the United States at 
 the time, will be entered on a shipping ticket in duplicate and the soldier's 
 receipt obtained on both copies. The original will be forwarded with the 
 service record and individual equipment record of the soldier; the duplicate 
 will be retained. 
 
 c. Upon arrival of the enlisted man at his destination, the new com- 
 pany commander will take up the articles listed on shipping ticket on his 
 property loan record as received and file the original shipping ticket as a 
 voucher to his record. Missing articles will be charged to the soldier as 
 prescribed in paragraph 123. 
 
 d. The old company commander will drop the articles listed on shipping 
 ticket from his property loan record and file the duplicate shipping^ticket 
 as a voucher to his record. The date of the transaction and the quantities 
 of the items involved will be shown on the property loan record, the entry 
 being under "Quantity Ret'd." The notation "Shipping ticket" will bo 
 made. 
 
 67. Equipment worn out or otherwise rendered unserviceable. — a. 
 With reference to its disposition, property is divided into two classes- — 
 
 (1) Property worn out by fair wear and tear in the service. 
 
 (2) Property which has been rendered unserviceable from causes oilier 
 than fair wear and tear in the service. * 
 
 Property of the first class, not repairable at post, may be turned in 
 to the salvage officer with the certificate of the company commander that 
 the property has been rendered unserviceable through fair wear and tear in 
 the service. If the articles are to be replaced, a requisition for like articles 
 in like amounts will accompany the certificate. If the salvage officer con- 
 curs with the company commander, he will receive the articles and stamp 
 
 * This includes property lost, damaged or destroyed. Property in excess of $10 in value 
 which has been lost or damaged in transit, or found to be missing or damaged when a 
 transfer of accountability is made, is ordered to be abandoned, is lost through desertion, 
 or is to be charged to an enlisted man incident to his own neglect, will be surveyed. Ex- 
 cept in the last two cases, property not exceeding $10 in value may be disposed of and 
 dropped in accordance with A. R. 717, by authority of the certificate and affidavits pro- 
 vided in W. B. Cir. .No. 11, 1920. (See appendix.) The retained copy of the certificate 
 will be used as a voucher to the property loan record or individual equipment record, or 
 both. 
 
COMPANY ADMINISTRATION 45 
 
 the requisition "Exchanged." The articles Hsted thereon may then be 
 drawn from the supply officer. (See also subparagraph c.) When a re- 
 placement only is involved, no entry of the property turned in or drawn will 
 be made on company property loan record or individual equipment record. 
 The shipping tickets will be filed, however, as in the case of other shipping 
 tickets. If the property turned in on certificate is surplus and its replace- 
 ment not desired, a receiving report from the salvage officer will be filed as 
 a voucher to the company property record, and the items not replaced 
 will be dropped from the property loan record or individual equipment 
 records involved. (Par, 678, A. R.) If there be disagreement between 
 the salvage officer and company commander, the property will be submitted 
 to a surveying officer and disposed of as directed in paragraph 717, Army 
 Regulations, or it will be submitted to an inspector without prior action by 
 a surveying officer. 
 
 Property of the second class will be submitted to a surveying officer, 
 except as provided in paragraph 1073, Army Regulations, in case of public 
 animals, and except when charged on statement of charges without objec- 
 tion on the part of the person charged, and will be disposed of under the 
 provisions of paragraph 717, Army Regulations. The inventory and 
 inspection reports of this class of property will be accompanied by the report 
 of survey. When the property is dropped from the property loan record 
 the report of survey will be filed as a subvoucher to the inventory and 
 inspection report on which the property is dropped. 
 
 Instructions for the preparation of reports of survey and inventory 
 and inspection reports are given in paragraphs 142 and 178. 
 
 h. (1) If so authorized by the approved report of survey or the inventory 
 and inspection report, the property will be dropped from the property loan 
 record, a copy of the report of survey or the inventory and inspection re- 
 port being filed as a voucher thereto. In the column "S. T. or R. R. No." 
 will be noted "RS" for report of suvrey or "I. & I. R." for inventory and 
 inspection report, according to the nature of the voucher. 
 
 (2) If any of the articles listed on report of survey or inventory and in- 
 spection report are ordered turned in for salvage they will be listed on a 
 receiving report in duplicate and turned over to the nearest salvage officer. 
 The salvage officer will receipt and return one copy of the receiving report, 
 which will be used as a voucher to drop the articles from the property loan 
 record of the company. 
 
 c. China and glass ware broken in service, not the result of carelessness, or 
 other articles dropped in accordance with a stated allowance for a given 
 interval of time, will be dropped or exchanged on a shipping ticket pre- 
 pared in accordance with paragraph 176^, provided the value of the articles 
 does not exceed the allowance prescribed by regulations. (Par. 1178, 
 A. R.) The shipping ticket will be filed as a voucher to the property loan 
 record. 
 
 68. Property lost, damaged, or destroyed. — Instructions for the prepara- 
 tion of statement of charges. Form No. 602, A. G. O., for property lost, 
 damaged, or destroyed through fault or neglect of enlisted men, including 
 deserters, are given in paragraph 160. Instructions for the preparation of 
 reports of survey in such cases are given in paragraph 142. Such reports 
 of survey are subvouchers to the statement of charges. Property entered 
 on statement of charges will be dropped from the property loan record as 
 soon as the statement of charges is received back from the personnel adju- 
 
46 COMPANY ADMINISTRATION 
 
 tant with notations showing that the charge has been made on the pay 
 rolls of the company and the pay card of the soldier. At the end of the 
 month the statement of charges will be filed as a voucher to the property 
 loan record. The date of each transaction and the quantity of the item in- 
 volved will be noted in the proper column. The notation "S. of C," 
 (statement of charges) will be made in the column "S. T. or R. R. No." 
 
 69. Transferring the company equipment. — When the company equip- 
 ment is to be transferred to a new company commander (pars. 661 and 
 662, A. R.), a certificate on receiving report in duplicate will be prepared 
 as prescribed in paragraph 175c, covering all items of the company equip- 
 ment actually listed on property loan record. After check and verification 
 of the items and quantities any new balances by reason of missing articles 
 will be filled in and dated. Missing articles, if any, will be listed on the cer- 
 tificate and will be covered by the officer responsible therefor by payment 
 or survey. The new company commander will continue the old property 
 loan record. The original receiving report will be filed with the property 
 loan record. Property transferred between organizations of the same sta- 
 tion will be transferred as provided in paragraph 17 5d. 
 
 70. Filing. — ^The vouchers pertaining to each property loan record en- 
 velope and the clearance covering the last audit will be kept therein and 
 filed in the lower left compartment of the top of the field desk. (Par. 
 211.) 
 
 71. Audit and disposition. — ^The company equipment record will be 
 audited from time to time by the zone property auditor of the zone in 
 which the company is stationed. Upon completion of the audit and after 
 any discrepancies or irregularities found during the audit have been 
 adjusted, the zone property auditor will give to the company commander a 
 certificate of audit covering all entries made on the property loan record 
 since the date of the last audit. All vouchers to the current property 
 loan record and obsolete sheets of the current record, if any, may then 
 be destroyed. 
 
 RECORD OF CLOTHING ISSUES 
 
 72. Clothing issues. — Clothing may be issued either directly to the en- 
 listed man or in bulk to the company. Whenever practicable the former 
 method will be used. In either case each soldier desiring to draw clothing 
 will make a request (single copy only) to the company commander on Q. 
 M. C. Form No. 165. For this purpose the original and duplicate slips 
 will be detached andjiised indiscriminately. (Par. 1157, A. R.) 
 
 73. Individual issues. — a. When clothing is to be issued to individual 
 enlisted men, individual clothing slips in duplicate (Q. M. C. Form No. 165), 
 enumerating the articles needed are prepared in the company from the 
 soldier's individual request. The quantities and sizes desired will be 
 entered, except that for men not yet fitted, sizes may be filled in at the time 
 of issue after proper size has been determined by fitting. Clothing slips 
 will be numbered as requisitions from block of numbers assigned to the 
 company by the supply officer, but when more than one duplicate slip is 
 prepared and sent to the supply officer on the same date and is accounted 
 for on the same shipping ticket all slips will be given the same requisition 
 number, but each slip will be serially ntunbered also. Both original and 
 duplicate will be sent to the supply officer. If a large number of men of 
 an organization are to draw clothing the individual clothing slips will be 
 
COMPANY ADMINISTRATION 
 
 47 
 
 Q. M. c. Form No. 16S. ORIQINAL.. 
 
 AuthoriMd March 0. 1915. 
 
 INDIVIDUAL CLOTHING SLIP. 
 
 The quartermaster is requested to issue the articled enumerated below to 
 
 (Namc^Oinuikvf soldier.) >0 <•-" -JtS^ 
 
 -yraa^JOaO^- .6Li&tt*fcS 
 
 QuanUUea. 
 
 ArtiolM. 
 
 BlMa. 
 
 Unit 
 priooi. 
 
 f 
 
 ToUh.. 
 
 Il«<|-d. 
 
 iMOod. 
 
 B«,'d. 
 
 IM«1. 
 
 
 
 Bands, cop, dross each-. 
 
 — 
 
 
 
 ...... 
 
 
 4-. 
 
 
 
 
 
 Bteeches, cotton, 0. D pairs.. 
 
 Breeches, woolen, O. D pairs.. 
 
 Caps, dress (without bands) each.. 
 
 
 
 
 
 
 
 — 
 
 ...... 
 
 
 .1... 
 
 
 
 E 
 
 Caievrons, cotton, 0. D ^palrs.. 
 
 Cho^Toas, "dress ,.„ pairs.. 
 
 Cbo\Tons, woolen, 0. D.. pairs.. 
 
 Chevrons palrs^. 
 
 Ijl. 
 
 
 
 
 
 — 
 
 
 
 
 
 
 
 p 
 
 
 .. . L. ... 
 
 f 
 
 
 ConLs, r1r/><;!! finch 
 
 i 
 
 Coats, service, 0. D .each.. 
 
 Coats ..4.9.t±Aa. each.. 
 
 ...™. 
 
 
 
 
 1...... 
 
 ^ 
 
 — 
 
 
 
 
 7 
 
 
 
 
 
 
 
 1 
 
 — 
 
 Cords, ^reast . each. 
 
 
 
 
 
 .1... 
 
 Cords, hat each.. 
 
 Drawers, canton flannel ....pairs.. 
 
 Dt»WBra,Je»B*A**AnL pairs.. 
 
 Gauntlets, winter pairs.. 
 
 Gloves pairs.. 
 
 Gloves ...pairs 
 
 :x 
 
 ;;.";; 
 
 — -"- 
 
 — 
 
 
 ^ 
 
 
 
 
 
 
 
 
 
 t 
 
 1 
 
 
 
 .... 1 
 
 I 
 
 
 
 Hats, denim., each 
 
 
 1 . 
 
 1 
 
 1 
 
 
 Hats, service-. . each 
 
 ^% 
 
 ■ 'i 
 
 1 
 
 
 
 Laces.. pairs.. 
 
 
 i 
 
 1 
 
 1 
 
 
 
 
 — 
 
 i ! 
 
 .J... 
 
 heggijH ..JiJUKji/. ...pairs.. 
 
 Neckties each..' 
 
 i 1 
 
 J... 
 
 
 Ornaments, cap, bronze each.. 
 
 Ornaments, cap, gilt each.. 
 
 Ornaments, collar bronze each.. 
 
 Ornaments, collar, br., "V. G." ...each.. 
 
 
 .1 1 . ! 
 
 
 1 I 1 
 
 ..«.- 
 
 — 
 
 
 1 j ' 
 
 
 
 1 ' ' 
 
 
 Ornaments, collar, gilt, "IT. iS." csch ' 
 
 \ \ ■' . 
 
 
 Overshoes, arctic . . '"airs. 
 
 
 ! 1 "" 
 
 
 — 
 
 8hlr<s, flannel, O.D ^ each.. 
 
 Shoes, gymnasium pairs.. 
 
 Shoes, russet pairs.. 
 
 Stockings, cotton pairs- 
 
 StocVlngs, woolen^ tvt. pairs... 
 
 .3... 
 .J.L. 
 
 
 
 
 "... 
 
 
 
 
 Stripes, trouser._.^ . pairs.. 
 
 Suspenders.. pairs.. 
 
 Trousers, donlm pairs.. 
 
 Trousers, dress, oz .......pidrs.. 
 
 Undershirts, cotton each.. 
 
 Undershirts, wo6ien . each.. 
 
 
 
 
 
 
 ...... 
 
 — 
 
 ..£. 
 
 
 
 ^ 
 
 
 
 1; 
 
 
 
 
 
 
 — 
 
 
 
 
 
 
 l-otaL . 
 
 
 
 Received the articles enumerated in column "Quantities issued.' 
 
 %.o^4.-.8.. 
 
 :igi£.g^:ji.r^g^?^jCT: 
 
 Issued by: 
 
 Entered on abstract 
 
 Entered on statement 
 
 Entered on D. L 
 
48 COMPANY ADMINISTRATION 
 
 sent to the supply officer in advance to permit the clothing to be pre- 
 pared for issue. (Par. 1158, A. R.) 
 
 b. At the time of issue to the individual enlisted man the supply officer 
 or his representative will enter by carbon process the quantities and sizes 
 of the articles issued, initial the slips in the space "Issued by," and obtain 
 the man's receipt on both copies. A line will be drawn through each blank 
 space in column "Quantities issued" on original and duplicate by the supply 
 officer or his representative before the man signs the receipt. The "ori- 
 ginal" will be retained by the supply officer. The "duplicate" will be 
 returned to the company or detachment commander or his representative 
 with the shipping ticket (P. & S. Form No. 260) (see Par. 176) at the time of 
 issue or returned to the company at the close of the business day with the 
 shipping ticket in a sealed envelope. The items appearing on the duplicate 
 slip will be entered immediately on the clothing account of the individual 
 equipment record of thcsoldier and initialed by the soldier as prescribed in 
 paragraph 122. The individual requests for clothing will then be destroyed. 
 The duplicate individual clothing slip and shipping ticket will be filed as 
 prescribed in paragraph 75. 
 
 74. Bulk issues. — When clothing is to be issued in bulk requisition in 
 duplicate on P. & S. Form No 160 (see Par. 173) will be prepared, enumer- 
 ating the articles and sizes needed and showing total quantities required. 
 One copy of the requisition will be retained and one copy sent to the supply 
 officer who will prepare the items for issue, and list them on shipping ticket, 
 P. & S. Form No. 260. The supply officer will send due notice to the 
 company when the clothing is ready for issue. The company commander 
 or his representative, after verifying the quantities of clothing listed, will 
 receipt the supply officer's retained copy of shipping ticket. The clothing 
 will, then be removed from the supply officer's storehouse. The company 
 commander or an officer designated by him will at once issue the clothing to 
 the enlisted men. The issuing officer will enter on the requests submitted 
 by the enlisted men the quantities issued, initial the requests, and obtain 
 •the men's receipt thereon, at the time of issue. He will also enter the arti- 
 cles of clothing on the clothing account of the individual equipment records, 
 as prescribed in paragraph 122. The individual requests for clothing sub- 
 mitted by the men and copies of requisition and shipping ticket will be filed 
 as prescribed in paragraph 75. 
 
 75. Filing and disposition. — a. In case of individual issues the record 
 consists of the duplicate clothing slips (Q. M. C. Form No. 165) and a copy 
 of the shipping ticket (P. & S. Form No. 260) ; and in case of bulk issues of 
 the individual requests for clothing submitted by the enlisted men, the copy 
 of the requisition (P. & S. Form No. 160), and a copy of the sh"pping ticket 
 (p. & S. Form No. 260). The record of each transaction, as covered by the 
 shipping ticket, will be kept together as one packet by rubber bands, paper 
 clips, or similar means, and filed in the tray of the company field desk 
 in front of the guide card "Clothing." (Par. 207.) The records of various 
 transactions will be filed in chronological order. 
 
 b. The record of clothing issues will be kept and filed as prescribed above 
 until inspected and cleared by the zone property auditor. They will then 
 be destroyed. The clearance issued by the zone property auditor will be 
 filed in the tray in place of the records destroyed. When a new clearance is 
 issued as result of a subsequent inspection by the zone property auditor, the 
 new clearance will be substituted in the file for the old one, which will the'n 
 
COMPANY ADMINISTRATION 49 
 
 be destroyed. By this method the file will contain nothing but live records 
 of issues and a clearance covering the last inspection by the zone property 
 auditor. 
 
 DESCRIPTIVE CARD OF PUBLIC ANIMALS 
 
 76. Preparation. — a. Organizations having responsibility for public 
 animals will keep a descriptive card (Form No. 77, A. G. O.) for each animal. 
 When an animal is received by the organization the descriptive card will 
 be checked with the animal and any changes or discrepancies will be 
 noted below the last transferring indorsement, accomplished in the 
 organization transferring the animal. Notation of the new brands will be 
 made on the card. (Pars. 1067, 1069, and 1070, A. R.) 
 
 b. If no card is received one will be prepared and marked "Temporary" 
 at the top of the first page for use pending receipt of the original. In case 
 a card has not been received with an animal, application will be made for 
 the card from the place from which the animal was received, unless the ani- 
 mal has been newly issued through other than a responsible officer, in which 
 case the organization commander will prepare the initial descriptive card. 
 
 c. The card, once prepared, will be transferred with the animal when- 
 ever responsibility or accountability therefor changes, new cards being 
 appended when the transfer indorsements are exhausted on the original, so 
 that the whole may be a complete history of the animal. The data on the 
 front of the card describe the animal at the date when the first descriptive 
 card was prepared for the animal. 
 
 77. Filing. — The descriptive cards of public animals will be filed in front 
 of the guide card "Horses," in the miscellaneous tray of the company field 
 <iesk. (Pars. 204 and 208.) 
 
 78. Final disposition. — When an animal is finally disposed of the "Final 
 Disposition" will be filled in and the card filed with the property loan record 
 until inspected by the zone propsrty auditor. (Par. 1073, A. R.) 
 
Section VI 
 OTHER COMPANY RECORDS 
 
 CORRESPONDENCE BOOK 
 
 Paragraph 
 
 Correspondence Book, Form No. 662, A. G. O.- 79 
 
 Entries in body of book 80 
 
 Entries in the index 81 
 
 Filing and disposition 82 
 
 DOCUMENT FILE 
 
 Purpose and contents 83 
 
 Filing papers therein L 84 
 
 Eliminating obsolete items 85 
 
 Filing and disposition 86 
 
 COMPANY COUNCIL BOOK 
 
 Contents 87 
 
 The company fund 88 
 
 The company council of administration 89 
 
 Inspections 90 
 
 Authorized expenditures 91 
 
 Instructions 92 
 
 Transfer of fund 93 
 
 Deposited in bank 94 
 
 Property purchased 95 
 
 Filing 96 
 
 COMPANY ORDERS 
 
 Contents '.^ 97 
 
 For detached company , 98 
 
 Form 99 
 
 Filing 100 
 
 RECORD OF SMALL ARMS FIRING 
 
 Components of the record 101 
 
 Filing and disposition 102 
 
 CORRESPONDENCE BOOK 
 
 79. Correspondence book, Form No. 662, A. G. O.^The correspondence 
 book consists of an alphabetical index and numbered pages for entry of 
 items of correspondence. The alphabetical index and numbered pagec 
 ate hereinafter referred to as the "index" and as the "body" of the book, 
 respectively. (Pars. 80, 81.) All entries in the correspondence book, both 
 in the index and body, will be made in ink, whenever practicable, but when 
 pen and ink are not available entries may be made with indelible pencil. 
 
 80. Entries in body of the book. — a. An entry will be made in the 
 of the book of each item of correspondence in respect to which a record in 
 the company is necessary and for which the method of recording or filing it 
 is not otherwise provided. (Pars. 169c, 169^, 184&, 197c, and 197^.) No 
 record will be made beyond the mere fact of origin or receipt, and disposi- 
 tion, in respect to the following: 
 
 50 
 
COMPANY ADMINISTRATION 51 
 
 (1) Papers not pertaining to the administration of the company; such 
 papers should be transmitted forthwisth to the proper place for action. 
 
 (2) Mere letters of transmittal; such letters when received will be de- 
 stroyed forthwith. 
 
 (3) Requests for and acknowledgment of receipt of publications and 
 blank forms.- 
 
 (4) All other communications that have no permanent value and that 
 are finally disposed of by answers thereto. 
 
 b. Entries will be numbered serially, beginning with number one. The 
 same series will be continued from year to year and from one correspondence 
 book to another as books are filled and filed. 
 
 c. When an item itself and notation of action taken thereon are com- 
 pletely represented by carbon copy in the document file (pars. 83, 84), the 
 entry of the item in the body of the book will be limited to (1) the number of 
 the item, and (2) the abbreviation "Doc"; thus, 
 
 "1301 Doc." 
 
 d. When an item itself and notation of action thereon are not com- 
 pletely represented, or only partially represented, by carbon copy in the 
 document file, the entry of the item in the body of the book will include (1) 
 the number of the item, (2) brief statement of contents of so much of the 
 item and action taken thereon as are not represented by carbon copy in the 
 document file, and (3) if any part of the item is represented by carbon copy 
 in the document file, the abbreviation "Doc"; thus, 
 
 "1302 Application of Lt. Jones for Lv 2 mos Doc." 
 
 The abbreviation "Doc." will not be made, however, unless some part 
 of the item or action taken thereon is represented by copy in the document 
 file. 
 
 e. When a communication is received which has been entered pre- 
 viously in the correspondence book it will not be reentered ordinarily, but 
 the record will be continued under the former entry. But when the space for 
 continuing the reocrd is not sufficient under the former entry, or when it 
 becomes desirable to transfer a remote entry to one of current date, a new 
 entry will be made and given a new serial number. In either case the nota- 
 tion "See No. " will be made under the old entry and the old number 
 
 shown in parentheses after the new in the new entry, thus: "976 (349)". 
 
 /. Normally a space of one blank line will be left after each original entry, 
 but more space will be left if the nature of the communication indicates 
 that one line will not be sufficient for the purpose of continuing the record. 
 
 81. Entries in the index. — a. Each item entered in the body of the book 
 will be indexed under its subject and under the names of the writer of the 
 communication and the persons mentioned therein. When many commu- 
 nications are received from the sams officer or office — e. g., The Adjutant 
 General of the Army, the adjutant of the regiment, etc., the name of the 
 writer need not be indexed if it is found that the index of subjects or persons 
 mentioned in the communication answers all practical purposes. 
 
 b. The indexed entries will bear numbers corresponding to those of 
 the items in the body of the book. 
 
 82. Filing and disposition. — The current correspondence book will 
 be filed in the miscellaneous tray of the company field desk in rear of the 
 section headed "Horses." When corespondence books are filled and no 
 longer current they will be placed in the permanent file. (Par. 209.) 
 
52 COMPANY ADMINISTRATION 
 
 DOCUMENT FILE 
 
 83. Purpose and contents. — The document file supplements the cor- 
 respondence book. It will contain the original documents or communica- 
 tions, or legible copies thereof, together with originals or copies of letters, 
 indorsements, and telegrams sent or received relating to the same. The 
 file will also contain copies of letters, indorsements, or telegrams originating 
 in the -company office. When the original of any paper becomes available 
 for file in place of a filed copy, the latter will be replaced and destroyed. 
 Any additional notations on the copy must be noted on the original. 
 
 84. Filing papers. — a. The papers in the document file will be numbered 
 to correspond with the numbers of the items in the body and index of the 
 correspondence book, and will be filed according to their serial number. 
 When more than one paper pertaining to the same item is placed on file 
 the papers will be placed in an envelope, if practicable, and the number 
 of the item noted thereon. Papers differently numbered or on a related 
 matter may also be kept together when desirable, but if so kept a reference 
 slip must be inserted to account for the paper's absence from its serial 
 place. 
 
 h. The serial numbers in the document file will not be complete, but 
 whenever a paper is filed therein the abbreviation "Doc" will be placed 
 after the entry in the body of the correspondence book. 
 
 85. Eliminating obsolete items. — a. To prevent an accumulation of 
 unnecessary or obsolete "documents" m the file an annual inspection of 
 the document file will be made by the company commander, who will 
 at such inspection eliminate from the file all items which have become 
 obsolete or unnecessary of retention for future reference. Great care will 
 be taken not to remove items relating to the history of the organization 
 or individuals, or matters of future value or records, etc., which should be 
 filed in the five year, or permanent, file. 
 
 h. When documents are eliminated from the file the abbreviation "Dec" 
 in the body of correspondence book will be lined out and the date and 
 initial of the company corhmander inserted. (Par. 209&.) 
 
 86. Filing and disposition. — The current document file will be filed 
 with the current correspondence book in rear of the section headed "Horses" 
 in the miscellaneous tray. It should be kept in an env^elope or folder 
 marked "Document file." After the annual inspection and elimination 
 and at such other times as may be desirable, such parts of the document 
 file as have ceased to be of current importance but are to be retained will 
 be transferred to the permanent file, preferably segregated by years in 
 envelopes marked, e. g., "Document file, 1919, Nos. 104 to 156." These 
 envelopes should be placed with the closed correspondence book to which 
 they pertain when it becomes a part of the permanent file. (Par. 209.) 
 
 COMPANY COUNCIL BOOK 
 
 87. Contents.— The company council book will contain a record of — - 
 
 a. Receipts and expenditures on account of the company fund, 
 
 b. Property purchased from the fund, 
 
 c. Monthly proceedings of company council of administration, 
 
 d. Inspection of the account by battalion, regimental, or post com- 
 mander required by Army Regulations. 
 
 83. The company fund. — -The company fund, which consists of the 
 
COMPANY ADMINISTRATION 
 
 53 
 
 gross amounts of money received from all sources, is received .by the 
 company commander and, with the concurrence of the company council, 
 is disbursed by him solely for the benefit of the company and general 
 comfort of the enlisted men thereof. (Par. 327, A. R.) 
 
 89. The company council of administration. — A meeting of the com- 
 pany council will be held at the end of the month and whenever the fund 
 is to be transferred, all officers on duty with the company attending, for 
 the purpose of auditing the account, verifying the cash and bank balances 
 
 and completing the account. (Par. 317, A. R.) The record of the com- 
 pany council of administration will be made monthly even though there 
 be but one officer present for duty with the company, in which event he 
 will make notation to that effect after his signature. 
 
 90. Inspections. — ^At least once each quarter, upon transfer of fund 
 and whenever necessary, the fund account wiU be inspected by battalion, 
 regimental, or post commander. (Par. 328, A. R.) 
 
 91. Authorized expenditures. — The company fund is not intended for 
 expenditure in the purchase of articles to facilitate the transaction of 
 
54 
 
 COMPANY ADMINISTRATION 
 
 business in a company. On the contrary, the legitimate and proper 
 application of this fund is in supplementing the articles furnished by the 
 supply departments for the purpose of increasing the comfort, pleasure, 
 contentment, and physical improvement of the enlisted personnel of the 
 organization. To accomplish this purpose, disbursements of company 
 funds are authorized; for all other purposes they are unauthorized. (Par. 
 106, C. of O.) Funds accruing to an organization as savings from the 
 ration allowance will be used solely for the purchase of food or refresh- 
 ments (par. 1220, A, R.); therefore it is necessary to keep the receipts and 
 
 W !^ •: ?i 
 
 oi : ; ! 
 
 " i M 
 
 
 ? ^:?i 
 
 
 1^ 
 
 1^ 
 
 £1 
 
 1 3^5 
 
 t 
 
 n 
 
 •5 .S 
 
 lOi 
 
 
 
 
 ^ 
 
 1 I 
 1 "s 
 
 II 
 If 
 
 n \ 
 
 5 Z. 
 
 1 I 
 
 2 •- 
 
 ■I : 
 
 
 
 I 
 
 expenditures of "rations savings" separate from those of "other funds" 
 in the company council book. 
 
 a. Seeds for post gardens may be purchased from company funds. 
 (Par. 343, A. R ) 
 
 b. The purchase of heavy lounging chairs, writing tables, card tables, 
 rugs, etc., to be placed in the company recreation room, is a proper ex- 
 penditure from the company fund, (Op. J. A, G,, Nov. 9, 1909.) 
 
 c. Purchase of intoxicating liquors from company fund is not authorized. 
 (Bui. 8, W. D., 1916.) 
 
 d. Payment of man to look after pool table and payment for cultivating 
 garden are authorized. (12240 O. I. G.) 
 
COMPANY ADMINISTRATION 55 
 
 e. Payment to room orderly or lavatory orderly is not authorized. 
 (15052-a O. I. G.) 
 
 /. Extra pay cannot be paid to a statutory cook or mess sergeant, 
 but may be paid to ordinary enlisted men detailed for cook's duty. (Bui. 
 47, W. D. 1916: par. 329, A. R.) 
 
 g. Loaning of money from company fund is not permitted. 
 
 h. Final statements may be cashed from the company fund. (Par. 
 18U.) 
 
 i. The purchase of enamel ware and chopping bowls, when not obtain- 
 able from the quartermaster, is authorized. 
 
 92. Instructions. — The following instructions for keeping and adminis- 
 tering the company fund will be followed: 
 
 a. All expenditures from the company fund for food supplies of the 
 authorized list of articles will be made through the quartermaster in accord- 
 ance with the provisions of paragraph 1220/f, Army Regulations, except 
 when he is not able to supply them for immediate necessity, in which case 
 they may be secured as provided in paragraph 322, Army Regulations. 
 (Par. 174e.) 
 
 h. (1) An entry will be malie for each receipt or expenditure. Entries will 
 be numbered serially beginning with No. 1 for the first entry for the month. 
 Entries will be made in the account for the month in which money is paid 
 or received, regardless of the month or date when the expense was incurred 
 or the amount accrued. 
 
 (2) Entries for expenditures will give date of payment if different from 
 date of entry, to whom paid, for what, and the amount. 
 
 (3) Entries for receipts will give date of receipt if different from that of 
 entry, from whom, for what, for what period (in case of post exchange divi- 
 dends, etc.), and amount. 
 
 (4) When an itemized statement cannot be secured or the statement is 
 not supported by itemized delivery slips, itemization will be made in the 
 entry. 
 
 (5) Entries, whenever practicable, will be made at the time of the 
 transaction and not left to accumulate until the end of the month. 
 
 c. There must be a voucher for all funds received and for all funds 
 expended. 
 
 (1) In case of receipts the voucher will be from the person or organization 
 paying the money. For example, when the conipany pool collections are 
 turned over to the company commander a voucher of this tenor should 
 accompany them: 
 
 Camp Brady, Md., June 30, 1919. 
 
 Turned over to Capt. Marion L. Jones, 65th Inf., fifty dollars ($50.00), 
 collections from the company pool table for June, 1919. 
 
 John C. Plumber, 
 
 • Supply Sergeant, Co. A , 6Sth Infantry. 
 
 (2) In the case of expenditures the voucher will be from the person or 
 organization receiving the money, and will ordinarily condst of a receipt 
 accomplished on the statement of the account. Care should be exercised 
 that the receipt definitely indicates the amount paid. To this end the 
 amount should be in ink or indelible pencil and any changes therein should 
 be authenticated. Should there be a number of separate transactions in- 
 
56 COMPANY ADMINISTRATION 
 
 volved in a single statement they should be shown separately thereon so 
 that the items may be checked against -delivery slips, which may be de- 
 stroyed following the audit by higher authority. 
 
 (3) Should it not be practicable to secure the voucher as contemplated 
 above it is the duty of the company commander to certify to the receipt or 
 expenditure, noting the circumstances. This certificate is then used as a 
 voucher. 
 
 (4) To facilitate inspection, vouchers for the current month will be 
 folded to fit an official envelope (being pasted on proper size paper it neces- 
 sary), and briefed at the top of the outer fold: 
 
 No. 6 
 
 July 10, 1919 
 
 $50.00 
 
 (5) The vouchers for each month will be filed in order in an envelope 
 
 marked "Vouchers 1 to . . . . , inclusive, company fund for 
 
 19..." 
 
 d. All changes and erasures in the company council book or any papers 
 pertaining to it will be authenticated by the oroper custodian's initials. 
 
 93. Transfer of fund. — a. If an officer is to be absent from the company 
 for more than 10 days he will regularly transfer the company fund to his 
 successor. If he is absent for more than 3 and less than 11 days, memoran- 
 dum receipt will be taken for the funds. (Par. 324, A. R.) 
 
 h. When the fund is transferred, a certificate of the following form will 
 be made on the next succeeding entry page of the council book : 
 
 Camp Brady, Md., June 30, 1919. 
 I certify that to the best of my knowledge and belief the following is 
 a complete and accurate statement of this company fund on this date: 
 [Here follows a list of all outstanding debts and obligations payable from 
 the company fund, all amounts due the company fund, and all outstanding 
 checks pertaining to the company fund not reported by the bank; or a state- 
 ment that there are no outstanding debts, amounts to be collected, or 
 outstanding checks, as the case may be.] 
 
 Marion L. Jones, 
 Captain, 65th Infantry. 
 
 c. Immediately following this certificate will be written the receipt 
 of the officer to whom the fund is transferred in the following form: 
 
 Camp Brady, Md., Jtme 30, 1919. 
 Received from Capt Marion L. Jones, 65th Infantry, fund of Com- 
 pany A, 65th Inf, amounting to five hundred dollars ($500.00), as fol- 
 lows : 
 
 In bank, $450.00. 
 In cash, $50.00. 
 
 Norman A. Smith, 
 1st Lt., 65th Infantry. 
 
 d. To transfer a company fund deposited in a bank, a letter of the follow- 
 ing tenor will be written to the cashier of the bank: 
 
 I have this date transferred the company fund of Company "A," 65th 
 Infantry, to Lt. Norman A. Smith, 65th Infantry, who will from now on 
 
COMPANY ADMINISTRATION 57 
 
 have authority to draw on the fund deposited in your bank. His signature 
 appears below. 
 
 (Signature of officer receiving fund.) 
 
 Marion L. Jones, 
 
 Captain, 65th Infantry. 
 
 e. Only in exceptional circumstances should the fund in bank be trans- 
 ferred by check, and when so transferred the number of the check drawn 
 should be shown in the receipt above as follows: "In bank (transferred by 
 check from company fund) $450.00." 
 
 /. Whenever a fund in bank is transferred a bank statement should be 
 secured to check the balanced account in the council book and check book. 
 
 g. Should a transferring officer, in turning over a fund, fail to accom- 
 plish the transfer as herein provided, the receiving officer will decline to 
 receive the fund until the commanding officer has been notified and action 
 by him directed. 
 
 94. Deposited in bank. — a. When placed in bank a company fund will be 
 deposited in the name of the company, for instance, "Company Fund, Com- 
 pany A, 65th Infantry," and checks drawn against the fund will be 
 signed, for instance: "Company Fund, Company A, 65th Infantry: 
 Marion L. Jones, Capt, 65fh Inf, Custodian. 
 
 b. A bank statement will be secured at the end of each month and 
 checked against balances in council book and check book. The latter 
 will show on the stub the balance on hand after each check is drawn. 
 
 95. Property purchased. — Under heading of "Property purchased from 
 "in the front of the council book will be listed prop- 
 erty of permanent nature such as tools, athletic supplies, etc., purchased 
 from the company fund. 
 
 . 96. Filing. — a. The company council book, with current vouchers, is filed 
 in rear of the correspondence book and document file in the miscellaneous 
 tray. When filled and all monthly accounts recorded therein have been 
 inspected by the battalion, regimental, or post commander and an in- 
 spector gerieral, the balances will be transferred to the new company coun- 
 cil book and the completed book will be filed in the five-year file. 
 
 b. After the fund has been subjected to the routine inspection of the 
 battalion or post commander, dnd after the inspection by an inspector 
 general, the vouchers for the period may pass into the possession of the 
 officer who, as company commander, has been responsible for the receipts 
 and expenditures accounted for in these vouchers; or, if he is absent, they 
 may be destroyed or otherwise disposed of as he may have directed. (Pars. 
 210 and 213c.) 
 
 COMPANY ORDERS, 
 
 97. Contents. — Company orders publish — • 
 
 a. The appointment and reduction of: First sergeants, mess sergeants, 
 supply sergeants, stable sergeants (par. 273, A. R,); privates 1st class, pri- 
 vates, chief mechanics, cooks, lance corporals, corporal buglers, buglers, 
 mechanics, saddlers, horseshoers, wagoners, chauffeurs, and clerks (pars. 
 Hb and 184; par. 278, A. R.). 
 
 b. Adrhinistrative matters containing information or direction pi suffi- 
 cient importance to be published in orders. 
 
58 COMPANY ADMINISTRATION 
 
 98. For detached company. — Company orders will be used to publish 
 appointments or reductions when a company, absent from regimental and 
 battalion headquarters, has vacancies in its noncommissioned personnel, 
 in which case the company commander may, under the provisions of para- 
 graph 275, Army Regulations, make temporary appointments subject to 
 subsequent approval of higher authority. 
 
 99. Form. — The usual form for a company order follows: ' 
 
 Orders, \ Company A, 65th Infantry. 
 
 No. 15. J Camp Brady, Md., July 31, 1918. 
 
 1. Cook Henry Smith is relieved as cook and returned to duty as pri- 
 vate. 
 
 2. Private first class, James R. Brown is appointed cook, vice Smith, 
 relieved. 
 
 Marion L. Jones, 
 Capt, 65th Inf, Comdg. 
 
 100. Filing. — Orders for each month will be filed in the "Reminder" 
 with the month card to which they pertain for a period of one year until 
 the card reappears when they will be transferred to the permanent file, 
 being placed preferably in an envelope marked e. g., "Company Orders, 
 1919." Such memoranda as may be necessary to supplement verbal 
 orders in the company administration should be similarly filed in a separate 
 envelope, if of sufficient importance to warrant retention. (Par. 215a 
 (3).) 
 
 RECORD OF SM.\LL-ARMS FIRING 
 
 101. The components of the record. — The company target record con- 
 sists of — 
 
 a. The individual record of known-distance rifle firing for each officer 
 and enlisted man of the company who participates in rifle practice, Form 
 No. 628, A. G. O. (par. 162), Form No. 304, A. G. O. (par. 144), or Form 
 No. 410, A. G. O. (par. 153), according to whether the officer or enlisted 
 man fires special course C, the qualification course, or special course A, 
 as prescribed in the Small Arms Firing Manual. (Par. 254 and App. II, 
 S. A. F. M.) 
 
 h. The individual record of pistol firing for each officer and enlisted man 
 of the company who participates in pistol firing. Form No. 305, A. G. O. 
 par. 145). 
 
 c. (1) Record of company instruction combat practice (par. 222, 
 S. A. F. M.). 
 
 (2) Record of company combat practice (par. 226, S. A. F. M.). 
 
 (3) Record of company proficiency tests (par. 234, S. A. F. M.). 
 
 d. (1) Copy of annual report of individual classification in rifle prctctice, 
 Form No. 307, A. G. O. (par. 146), except in companies of Coast Artillery; 
 or copy of annual report of individual classification in firing under special 
 course A, Form No. 409, A. G. O. (par. 152), in companies of Coast Artillery 
 (par. 255, S. A. F. M.). 
 
 (2) Copy of annual report of individual classification in pistol practice, 
 Form No. 308, A. G. O. (par. 147), for all armed with the pistol (par. 255, 
 S. A. F. M.). 
 
COMPANY ADMINISTRATION 59 
 
 e. Such other records and reports for special small arms as may be 
 required in the several services. 
 
 102. Filing and disposition. — a. During the regular practice season 
 and until the reports referred to in paragraph 10 IJ have been rendered, 
 the records enumerated in paragraph 101a and h will be kept in the personal 
 possession of the company commander. (Pars. 254 and 255, S. A. F. M.) 
 
 6. After the reports enumerated in paragraph lOld and e have been 
 rendered, the record will be filed in the tray containing the five-year file 
 in front of the guide card "target record" in the following order: 
 
 (1) Record of company instruction combat practice. (Par. lOlc(l).) 
 
 (2) Record of company combat practice. (Par. 101c(2).) 
 
 (3) Record of company proficiency tests. (Par. 101c (3).) 
 
 (4) Copy of annual report of individual classification in rifle practice, 
 Form No. 307 or 409, A. G. O. (Par. 101<i(l).) 
 
 (5) Copy of annual report of individual classification in pistol practice, 
 Form No. 303, A. G. O. (Par. 101(^(2).) 
 
 (6) Individual records of known-distance rifle firing. Form No. 628, 
 A. G. O., Form No. 304, A. G. O., or Form No. 410, A. G. O., in alpha- 
 betical order of names. (Par. lOlo.) 
 
 (7) Individual records of pistol firing, Form No. 305, A. G. O., in alpha- 
 betical order of names. (Par. 1016.) 
 
 (8) Retained records for special small arms. 
 
 c. (1) In the case of an enlisted man the scores in record practice, with 
 the rifle in special course C, the qualification course, or special course A, 
 the scores in record practice with the pistol and the final qualification, 
 if any, will be transcribed to the service record under the supervision of 
 the company commander. When the soldier is discharged, furloughed 
 to the reserve, or transferred to another organization, bis individual target 
 record may be given to him, if available, or destroyed thereafter. In case 
 of death or desertion the individual target record will be destroyed. (Pars. 
 144, 145.) 
 
 (2) After completion of the reports referred to in paragraph 101, the 
 individual records of officers will be transmitted to them. 
 
 (3) The records prescribed in paragraph 101c and d will be filed as 
 prescribed in subparagraph h until new records are prepared, when the old 
 records will be transferred to the first year of the five-year file. (Pars. 
 213, 214.) 
 
Section VII 
 INDIVIDUAL RECO:^DS 
 
 SERVICE RECORD 
 
 Paragraph 
 
 Opening of service record _. 103 
 
 Forwarding to first station ^_ 104 
 
 Transmission to company ■. 105 
 
 Soldiers transferred or detached 106 
 
 Data to be included in indorsements 107 
 
 Disposition of service record of a soldier discharged, etc 108 
 
 Temporary service record 109 
 
 Procedure in case of lost service record 110 
 
 Changes in entries i 111 
 
 Additional space for entries ..J 112 
 
 Initialing entries 113 
 
 Extract from service record, Form No. 29a, A. G. O 114 
 
 Decorations, service medals, and citations 115 
 
 Allotments and insurance '. 116 
 
 Old forms for service record 117 
 
 Filing. - - -- 118 
 
 EXTRACT FROM SERVICE RECORD 
 
 Function . ' 119 
 
 Filing 120 
 
 INDIVIDUAL EQUIPMENT RECORD 
 
 Class of property entered 121 
 
 Entries 122 
 
 For property issued 122fl 
 
 For property turned in . 1226 
 
 Lost or damaged property 123 
 
 Transferring to new record __ 124 
 
 Transfer or detachment 125 
 
 Desertion . 126 
 
 Discharge, furlough to reserve, or retirement 1 127 
 
 Death - - -128 
 
 Discharge other than honorable 129 
 
 Filing -- 130 
 
 SERVICE RECORD 
 
 103. Opening of service record. — The service record, Form Nq. 29, 
 A. G. O., will be opened by the officer who completes the enlistment paper. 
 This officer will fill in the "Name," "Army serial number," "Company 
 and regiment or arm or corps or department for which enlisted," "De- 
 scriptive list," "Prior service," "Educational quaUfications," "Occupational 
 quahfications," "Allotments and insurance," and "Current enlistment," 
 
 down to but not including the line "Assigned to " 
 
 Other data required by the printed headings or these instructions will be 
 added from time to time as occasion arises, care being taken to make the 
 record complete and up-to-date at all times. 
 
 60 
 
COMPANY ADMINLSTRATION 61 
 
 104. Forwarding to _^^thcoaJi.....^..^n£hn^ lS^.7i^Q 
 first station.— When <'"™"" <aui.u-x.-m.., 'ij^^^.^r- 
 
 recruits are sent from (^o /(3 Q ^ rjSL/ ~lt — ' 
 
 a recruiting depot, (c<«Bp™yand4gimo"ntoV™orcorp5ir"^^rtm^rS-5JhL'^^^^^^ 
 
 depot brigade, o r 
 
 other mobilization '--°-^i-°-°' SERVICE RECORD. 
 point, to a post, camp, or regiment for assignment to an organization, 
 the first indorsement on the service records will be filled out by the com- 
 manders of the recruit or training companies, or by the personnel adiu- 
 tant or recruiting officer if the recruits have not been assigned or attached 
 to a recruit or training company. The service records will be turned 
 over to the officer, or noncommissioned officer or other enlisted man, in 
 command of the detachment. In case of a recruit traveling alone the 
 service record will be forwarded by mail, or when the mail service can- 
 not be depended upon, the service record will be placed in a sealed 
 envelope with the pay card and any other essential papers and given to 
 the soldier. 
 
 105. Transmission or company. — a. Upon receipt of the service record 
 at a post, camp, or regiment, the personnel adjutant will complete the 
 notation of assignment under the heading "Current enlistment" and 
 transmit the service records without indorsement to the company or detach- 
 ment to which the men are assigned, 
 
 b. The company commander will note under "Remarks," page 10, the 
 date of the soldier's joining the company. 
 
 106. Soldiers transferred or detached. — When a soldier is transferred 
 or detached from his company, the company commander will fill out the 
 next blank indorsement on the service record and transmit the record 
 with the individual equipment record to the new company or detachment 
 commander in the manner prescribed in paragraph, 104. Subsequent 
 indorsements will be filled out as the changes of station or status of the 
 soldier require, the original service record, thus following the soldier until 
 he is separated from active service. (Par. 108.) Before forwarding the 
 service record the company commander will prepare an extract thereof on 
 Form No. 29a, A. G. O., for file with the records of the organization. 
 (Pars. 114, 119, 120.) 
 
 107. Data to be included in indorsements. — Each indorsement will give 
 the reason for the soldier's change of station or status, and his character, 
 and will contain a full statement of his accounts at the time, exclusive of 
 allotments and insurance. (Par. 116.) Under the heading "Due United 
 States" will be noted all authorized stoppages for loss of or damage to 
 Government property or supplies ; amounts due on account of partial pay- 
 ments, overpayments, post exchange, post laundry, tailor, company fund, 
 transportation or subsistence, and stoppages, including detained pay, under 
 sentence of court-martial, and on account of absence without leave 
 (par. 192), absence from duty because of disease resulting from the soldier's 
 own intemperate use of drugs or alcoholic liquor or other misconduct 
 (par. 246), etc.; in short, all information required to be entered on pay 
 rolls except allotments and insurance will be incorporated in the indorse- 
 ment on the service record. The wording of the indorsement under 
 "Due United States" will conform to model remarks for such rolls pre- 
 scribed by the War Department. 
 
62 COMPANY ADMINISTRATION 
 
 108. Disposition of service record of a soldier discharged, etc. — 
 
 a. When a soldier is separated from active service, his service record will 
 be disposed of as hereinafter prescribed : 
 
 3 
 DESCBIPTIVE LIST. 
 
 ^.^ (No. mod alreet or rural route; if nona, «o state.) 
 
 Ci«ti.«adi'j. ........O-Kija 
 
 (City, town, or post oflSce.) (Slate or country.) 
 
 Kame and address of person to b« notified in case of emergeBcy: 
 
 (Name'and dPcr«a o( relationahip; if friend, ao state.) 
 
 .5.o?v^. M-^b .5±..$i=:. 
 
 (No. and street or rural route; if Dooe. eo state.) 
 
 ....Cxje%cinxistl OHi-O. 
 
 (City. town, or roat oeSce.) (SUte or country.) 
 
 Bom m -Oa-^kvi-l/-^ , ."Teia.*^ 
 
 (Town or city.) (State or country.) 
 
 Age at enlistment, ^%yTS. and. I.. .mos.; ocoapatlon,«5&ldLlCir*.... 
 
 Zyes JU»IV.« .;hatr,.JCLJbrOyy.n- 
 
 Complexion, . — IT-O-d.cS.y. ; helrht,-W....feet V./^lachea. 
 
 Married or Btnyle: ^A.YtCklS^.... 
 
 Indelible or permanent marks and physical defects at enlistment: 
 
 ...Ci^Jc^uppcr .C-h«51!..^^E..*-<?!a-ri^-a.h««M€c. 
 ...(^K-l--...§-t -^ " . -feei*w.-ri.«^.sh.o.«.U«L*:^.. 
 ..MiAt. 
 
 Vaccinated: — JJ^Ly.!.?.., 191^ nmlt,*...^.S^HOOeiS^uL. 
 
 Vaoclaated: , 191 ; rssnlt,*.-.- 
 
 Typhoid taBmuilBatlon completed: i.V».\.y...li». , 19 1 8 
 
 Paratyphoid Immonlutlon completed: — kAo.LV...^.?. , 19 ift 
 
 PRIOR SEBVICS. 
 
 BXaVLAS AKXT.t 
 
 CO-S*-<Sf.*iClf- -ftom- Jul-/*-. m\5 . toULllyS. 19l8 
 
 (Compcukr and reci^naot or corm or deiMhrtanni.) f 
 
 Dlscharsred aa— -S.^-.T. ; char»ot«r.~^XCellS?!U...> 
 
 ev>-^-- T-'-0.>7^ «rom.-^r.di-, 19 r* . to-fty. J-1-, 19 15 
 
 (UemiMuiy'aiid raciment or cOrpa or departbent.) 
 
 J>lsohar(«d ai— 
 
 .,..V»..K- ; character,. 
 
 
 (Grade.) 
 
 
 
 
 DlMharKed ai 
 
 • character 
 
 
 (GrMle.) 
 
 
 .. (torn. ,19 
 
 
 Mat or aorna or depwtmant.) 
 
 Plscbarjfed as 
 
 . ; character 
 
 
 (GiMl..) 
 
 * Sueceaaful or unaucoeaaful. 
 
 i lnB«rt headinss beiow last discharce from the Rcsolar Army to abow Mrrioe im 
 Tbe United States Army. Volunteer Army. Navy. Marino Corps, and National Guard 
 or Orcanued Militia, in the order named. 
 
 Page 3, Service Record 
 (1) In case of discharge (par. 194), forwarded to The Adjutant General 
 "of the Army by final indorsement. 
 
COMPANY ADMINISTRATION 
 
 63 
 
 (2) In case of furlough to the reserve (par. 194), forwarded by indorse- 
 ment to the officer charged with keeping the record of the soldier as 
 a reservist. (Par. 13, R. R. A. R., 1916.) When the reservist is dis- 
 
 4 
 
 EDUCATION Al QXTAUFICATIONS. 
 
 (To be copied from Form CCP-1.) 
 
 Years In grammar school zt. - High school ...f^ 
 
 CoUege or unlTetsity jn>dr»!*c'— " OTaAiixte -woik -..Vi*TftA-.-. 
 
 IntelligencQ rating -ff-- 
 
 OCCUPATIONAL QUALIFICATIONS. 
 
 (To be copied from Form CCP-1.) 
 
 ICaiifooc«p»tlon.— CA*?-p-<>?l!tCJf?— .-.. _ 
 
 Years X *Apj>r«ntlce; "H^avna^aHVi 'N^afavt. 
 
 Just what did he Ao^...SMAfLuAiMJLii^Jnit'-jifi-fXM3l: 
 
 Ctl£n£M^...CJrp».frhr.y. WeeWy waees I-/5".! 
 
 Next best occnpatioii -t - 
 
 Years "". *AMtf»iitlce; ^JsnnuiTmaii; * Expert. 
 
 Just what did he del 
 
 Weekly wages %. 
 
 lOLITAIlT QUALIFICAtlONS. 
 
 Army specialty. 
 
 Rating, t with date. 
 
 Rerating.twitKdate. 
 
 IfVjftofifr 
 
 ^jc .fi:.J$:J8 
 
 
 
 
 ..£x..j-.5:l.i__ 
 
 
 
 
 
 
 
 
 
 — 
 
 
 
 
 
 
 
 
 Sapper Rifle grenadier Ammnnitioa cannoneer 
 
 Pioneer Rifleman Gun cannoneer 
 
 Stokesmortar Automatic rlfleihan_ Driver 
 
 1-pounder Company clark Instru. loan (artillery) 
 
 Telephone Ranncc JL^eat of communication 
 
 Radio _ Machine pnmer (artffle^) 
 
 Visual 
 "Wagoner. 
 
 _ Borscshoer Lltbographcr 
 
 _ Packer Povderman 
 
 . Gunner (artillery) Bigger 
 
 • Strike oat wonte not applicable. 
 
 f Ex-Kxoellent; VG-Verygood; G—Good; T-Tvr. 
 
 Page 4, Service Record 
 
 charged or otherwise separated from the service, his service record will 
 be forwarded to The Adjutant General of the Army by final indorsement. 
 (3) In case of death (par. 195), forwarded to The Adjutant General 
 of the Army by final indorsement. 
 
64 COMPANY ADMINISTRATION 
 
 (4) In case of retirement (par. 196), forwarded to The Adjutant 
 General of the Army by final indorsement. 
 
 (5) In case of desertion (par. 197), forwarded to The Adjutant General 
 of the Army by indorsement. 
 
 C6) In case of sentence to dishonorable discharge the execution of which is 
 
 5 
 CUSBENT ENUSTMEKT. 
 
 Serying in *^^ anUstment period. 
 
 Accepted for enlistment at - 
 
 EnUstedd^-ly/O-, 19|8. at .^ S\fi»C»» WV -YlV... 
 
 by I iitrlar.H 13 SlCnithtlyif for f years 
 
 A3..nedto -Co t3»^^X;ie. 
 
 ^j^ (Compauy auurcgimcnt or curpa or di^arUngnt.) 
 
 at . . .C^m^ pit li^A 
 
 Transferred to .C«? G-'^t H |rif , , ffutf^C,, „!& 
 
 (C'UiU^anyand ruKiment or corpa or depurtmcnt.) ^ ■ — 
 
 Transferred to C^yt^A^^J^f.... 4?.Cg^. ^,19 
 
 Fuiionghed to reserre: - 19 
 
 Furlonrhs: .-Jioa./.''.?^/.f/Si 
 
 Foreign Service: 
 
 Left TTnlted States for duty In - Jt^^- -CT^fJCC- 
 
 from 
 
 MjtJbA/tMJnMJT on /9ojf6., lUS 
 
 Arrived at ..-/.•PJty^-ST'- - on ..ffuQVl?—., 19-/5 
 
 Left ..rJta03r.S., for the United States on^V}gC\0l9t^ 
 
 Arrived at^A-bOl^en-W JT'on ..JS^.^Ol-. 19l9 
 
 Left TTnlted Stetes for duty In - 
 
 from — on --, 19 
 
 Arrived at — - on , 19 
 
 Left for the TTnlted States on -.19 
 
 Acrlvedat - — oa . 19- — 
 
 MIIJTAKT BECOHD. 
 
 Each entrywill be initialed. 
 
 Qj^dCarf^Ar BiT'.. ...CKI/ .eo... i9i8 >WC 
 
 OfgrfLCH- _^lj3/_.«if Re^ 
 
 Grade: J(fy)fMj^^ f^^M., lU? A^ 
 
 Grade: ..i5fe<?^ ?^ /J^^ . .^A^B.. X^ffMH 
 
 Grade: - - , — , 19- — 
 
 Marksmanship, rnnner qnallflcatlon, or ratlnir:* j^rf^ f/jCJl-ZLi^'j 
 
 Battles, etc: $Tm\Hie\.l3.Stltit^lH.Sef>r,.lfL$^^ 
 
 • Give <Ute of (mlification or mtiix uul number, cUtc. aad source ol ordjr u- 
 
 Page 5, Service Record 
 suspended, forwarded by indorsement to the officer charged with keeping 
 the records of general prisoners at the place where the man is to be 
 confined. (Par. 194J (10).) 
 
 h. In any case mentioned above, the service record will be accompanied 
 by the pay card and individual equipment record of the soldier; in the 
 
COMPANY ADMINISTRATION 
 
 65 
 
 case of a retired soldier a "record of payment of retired enlisted man" 
 (Form No. 94, A. G. O.) will also be forwarded with the service record. 
 (Par. 196; par. 135, A. R.) 
 
 c. Where there is constructive delivery of the discharge certificate 
 notation thereof will be made on the service record under "Remarks." 
 (Par. 1576; par. 152, A. R.) 
 
 WoBsda w other biJslM xw«tf^ ia Mtien ; «£rie(gbyjM0A«1^e<J 
 
 MfiOaX of kOBor (MtloB. witli UfAn thweof , for wblek sraatod) : 
 
 : < WMU fle»to of moxtt (Mtwo of Mrvlee, with data thooof, for vhteh 
 
 fnuBtod): 
 
 AisttBgnlihOd BonlM Cto« swsxded ^ U — 
 
 ISMstiiiciiUhed BwtIm Xed*l awardod , U 
 
 ??5 
 
 .M70B»d ChOTToa Mi3i«tiMi^&fft, u/Sl; „ Jan-t-^-. 1»4-^: , 
 
 lX6war Qerrleo ChowoiYMortsM^PiSc. M/A; __. , M-^J 
 
 lOtiMX KeA|Ia. Citettom, and For«lgit 1i*wnMvn:J!9Sff.ia»l-^KIHC 
 
 '.Tizso toll to be nade eood under A. W. 109; 
 
 (a) Abienca without proper authority or In detertlon. 
 
 jit^JkhJJt^Sif^XL^^-rsXMl. 
 
 p») 
 
 I retuKed in oonTiction. 
 
 (0) irnable to perf om datr thd^nc^ the Intemperate nae of drac* 
 or aleohoUo llqnor or thronsh diaeaee or Injwr the result of 
 
 Tar detained l>7 court-martial eoDeeted on par roll a« 
 
 follow* (M« 
 
 
 Amonnt. 
 
 Month. 
 
 Amount. 
 
 
 Dols. 
 
 Ctg. 
 
 Dols. 
 
 Cts. 
 
 
 .fe. 
 
 f6 
 ^6 
 
 — .,10 - 
 
 19 
 
 
 
 
 % ,i«..„ 
 
 
 
 - , 19.... 
 
 
 
 Page 6, Service Record 
 
 d. If a soldier is detached from his company at the time he is separated 
 from active service, an extract from his service record will be prepared 
 and forwarded to his company commander. (Pars. 114 and 119.) 
 
 109. Temporary service record. — When an enlisted man is trarid-' 
 ferred, assigned, or attached to a company or detachment, and is again' 
 transferred or detached before the service record has been received from 
 
66 COMPANY ADMINISTRATION 
 
 his previous company or detachment commander, a temporary service 
 record will be prepared from the available data and forwarded to the new 
 company or detachment commander for use until the original or a new 
 
 7 
 
 RECORD OF CONVICTIONS BY COURTS-MARTIAL. 
 Svmrndr.Y C. M.. appointed by RO.Ut^Zif./h.¥SjTtJf 
 
 Sentence as approved: J^.-p1^..pS.nJyja..jL;^3..^Iyi0^.de.- 
 
 ."^inejd. Approved ff<8.7^4 is/'^. 
 
 I certify the above is correct. 
 
 re IS coireci.. A- //4hT~ P 
 
 0^ J^yvi^a?^.,^/! comdg.CK^£ 
 
 C. M., appointed by . 
 
 A. W 
 
 Sentence as approve^: 
 
 I certify the above is correct. 
 
 , Comdi;. 
 
 . C. K., appointed by . 
 
 Sentence as approved: 
 
 - Approved-... 
 
 ., Comdg:. 
 
 ... 19..-. 
 
 J certify the above is correct. 
 
 
 
 
 " 
 
 C. M., appointed by ... 
 
 * A,W. 
 
 
 
 
 
 
 
 .- Approved 
 
 , Comdg. ... 
 
 ... W.... 
 
 I certify the above is correct. 
 
 
 • ,\. o( W. aud syDopais of «pccificntions of which found euilty, iucludiha dato. 
 
 Page 7, Service Record 
 
 record (par. 110) is received, when the temporary service record will be 
 checked with the original or. new service record and additional data on 
 the temporary service record transcribed to the original; after which 
 the temporary service record will be filed in the five-year file. (Pars. 
 
COMPANY ADMINISTRATION 
 
 67 
 
 205e and 213.) Temporary service records will be marked "Temporary" 
 on the cover by the officers starting them. 
 
 110. Procedure in case of lost service record. — In the event that a 
 service record is lost, immediate effort will be made to trace it through 
 the commanding officer of the company or detachment with which the 
 
 COMPANY PUNISHMENT. 
 
 (Par. 334, Manual for Courts-MarUal.) 
 
 Bceord of company pnnlslimeiita will under no elrcnsuUnces be 
 fubmltted ta erldenco before courte-martUl with record of preylons 
 eonrtctlons. 
 
 Offense, including date. 
 
 Ptmlshmcnt awarded, with 
 dale. 
 
 Decision on 
 appeal. 
 
 
 J^spnmftxf ^nd 
 
 
 c»nf to cdtup. "SdiyL 
 
 
 
 
 -. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 ALLOTMENTS AND XNSTJBANCE. 
 
 $ , per month 
 
 CUnBallotmeat: 
 
 de> 
 
 |..y.5.jrr— ss perlttontli TXfip 
 
 GavcnunenI iofiniKe: $..5QOiS- — , bm |.-.ftu& , WA fJ6( 
 
 Prmmns per m., ViA. 0.^...; Wit, %Afl.; 19^ $352 - 
 
 Gavtnmenl intonKe: $ , &«■ .W — 
 
 Prenums per M., » — , $ ; W — , $- ; M- — , i- 
 
 .» 
 
 ClMS E aUotrnMiti; tnchidlBC Ubarty bond and pilrate biraranee. 
 
 Amount. 
 
 From- 
 
 Period. 
 
 
 
 , 19 
 
 JCoS. 
 
 „ „, W.... 
 
 
 , 19 
 
 Hob. 
 
 , 1»- 
 
 iCJa55.l! 
 
 i'i/^mt^r^^ 
 
 ~~ .Mas. 
 
 , w„..y 
 
 tpJ.- 
 
 ../„/f<ufe., l»^0 
 
 ..A^-Mos. 
 
 .., M 
 
 y^ 
 
 Page 8, Service Record 
 man last served. If not found within a reasonable time, a report of the 
 fact will be made to The Adjutant General of the Army, who will start a 
 new service record, and transmit it to the recruiting depot, depot brigade, 
 or other mobilization point at which the soldier was enlisted or to which 
 he was sent upon induction into service. The new record will then be 
 
68 
 
 COMPANY ADMINISTRATION 
 
 forwarded in turn to the commanding officers of the companies with 
 which the soldier has served during his current enlistment, each com- 
 manding officer repeating the indorsement required by paragraph 106 
 
 9 
 
 (See Instruction 11.) 
 DEPOSITS. 
 
 
 Amotmt. 
 
 
 
 Dols. 
 
 Ota. 
 
 
 
 .55 
 
 _ 
 
 
 
 .Ca^-MSmtk. 
 
 
 
 
 
 
 
 
 
 
 V 
 
 
 
 
 \ 
 
 
 
 
 \ 
 
 V 
 
 
 
 
 \ 
 
 
 
 
 
 ST 
 
 
 
 
 \ 
 
 
 
 
 nT 
 
 
 
 
 \. 
 
 
 
 
 nT 
 
 
 
 
 N^ 
 
 
 
 
 Nr 
 
 
 
 
 \. 
 
 
 
 
 N. 
 
 --lts\ 
 
 c 
 
 >0£> 
 
 HAT 
 
 tjChiiirdhf^C A 
 
 Ad 
 
 jSC^ 
 
 i^k^ 
 
 W-n. 
 
 
 Page 9, Service Record 
 
 and making appropriate entries in the body of the record. Pending 
 receipt of the new service record the soldier's pay and duty status will 
 be determined from the data shown on his pay card, the last pay roll 
 
COMPANY ADMINISTRATION 69 
 
 on which his name ap pears, and from other records of the company or 
 detachment with wh'ch he last perved. 
 
 111. Changes in entries. — Erasures of entries on service records^are 
 prohibited. All eliminations of original entries will be made by drawing 
 lines through the entries Each change will be duly authenticated by 
 the initials of the officer makinp: it. 
 
 112. Additional space for entries. — In case the space undej- any heading, 
 except deposits, allotments, and insurance, in the body of the record proves 
 insufficient, the entry will be continued under "Remarks." If this space 
 proves insufficient, additional sheets for remarks may be pasted to the 
 top of page 10. If the space for allotments and insurance is insufficient, 
 opposite space under deposits will be taken. If the space for deposits is 
 insufficient, additional sheets will be securely pasted at the top of the page, 
 
 10 
 Additional sbeets for •' Remarks," U required, will 1>e attached here. 
 (See Instruction 11.) 
 KEHARKS (See Instruction 11): 
 
 
 x-^. 
 
 Note. — Under "Remarks" should be included dates of 
 joining company in each new assignment, etc.; until provi- 
 sion is made under military qualifications therefor the 
 soHier's qu-^lif cation as a horseman required for entry on 
 Discharge Certificate will be noted under "Remarks " when 
 pertinent; notation will also be made under "Remarks" 
 as to completion of special courses, e. g., "Sex Morality" 
 (G. O. 135, 1919). 
 
 Page 10, Sernice Record 
 
 as indicated by foot-note in service record. If the space for showing 
 change of station or status in an indorsement is insufficient, the entry will 
 be continued under the heading "Due United States." One indorsement 
 may, if necessary, occupy the space allotted to two. If there be more 
 than 12 indorsements, an additional sheet will be securely pasted at the 
 top of page 17, as indicated by footnote thereon. Under no circum- 
 stances will sheets or slips of paper be pasted or attached to a service 
 record excepr as provided in these regulations. 
 
 113. Initialiflg entries. — Each entry under "Military record" on page, 
 5, 6, 8, and 9, will be initialed by the recruicing officer, personnels adjytant 
 
70 COMPANY ADMINISTRATION 
 
 or company or detachment commander, as the case may be. The entries 
 underJ*^"Military record" on page 7 will not be initialed. Where there 
 are no data of record relating to the printed heading, the space under that 
 heading will be left blank. Negative entries, such as "None," "Noth- 
 ing," etc., will not be made in any part of the form except as required for 
 street and house number and indorsement. 
 
 11 
 
 BECOBD OF KNOWN DISTANCE RIFLE PEACTICS. 
 
 Special Course *A *C— Record Practice. 
 
 Slow fire. II Rapid Are. || Slow Are. | ' Aggro- 
 
 100 I 200 I 300 I Total. || 100 | aoO | 3U0 | Total. || fjOO | CJO | TotalT|| gaw. 
 
 Target year 19 
 
 ' III li I I I II I I 11 
 
 Target year 19 
 
 III II I I I II I I 11 
 . Target year 19 
 
 III II I I I 11 I I II 
 
 Qualification Course— Record Practice. 
 
 ^SltwflTe. II Ra pid fu e. |l Aggre- 1 ol^lifl- I „ . "" 
 
 300 I SOOTSOQ I Total. Ij 200 | 300 | 500 | Total. || gate. | cation. | "^'^- 
 
 Target year 19 jg 
 
 ^»l .? ^l3T l i^ ^ll »^ l- y< ^ yp l /^^'i^v^ ^5 l^m -ff 
 
 Target year 19 .£y 
 
 ^8\ <m\ ?gi la(>\ M^3\H^\\2(^ i ^ sfsl B R l^'^oH Q 
 
 ^Target year 19 
 
 I I I II I I I II I I 
 
 BZCOBD OF PISTOL FIBINa. 
 
 DUmonnted Course. 
 
 Record practice. 
 
 Expert test. 
 
 Rapid flro. | Quick Are. "~~" Rapid Are. | Quick Are, i ~ 
 
 25 yds. I 15 yds. I 2J yds. ^°*^'- 25 yds. 1 15 yds. | 25 ydsTJ ^°'-'^'- 
 
 Target year 19- 
 
 1^ \ I \ ^L 
 
 Target year 19 
 
 I I I \\ \ \ I 
 
 Target year 19 
 
 I- I ■ I 
 
 Konnted Course. 
 
 "Record practice. 
 
 Halt. Gallop. ToUl. 
 
 Halt. I Gallop. | ^^fl°» | Total. 
 
 
 Target year 19 
 
 1 1 II 1 1 1 
 
 Target year 19— . 
 
 1 1 II 1 1 1 
 
 Target year 19.— 
 
 1 
 
 1 II 1 1 1 
 
 Page U, Service Record 
 
 114. Extract from service record, Form No. 29a, A. G. O. — Each com- 
 pany and detachment commander forwarding the service record will 
 prepare an extract thereof on Form No. 29a, A. G. O., for file with che 
 records of the company or detachment. (Pars. 104, 106, 108, and 119.) 
 
COMPANY ADMINISTRATION 71 
 
 If a soldier is detached from his company or detachment at the time of 
 his discharge, furlough to the reserve, retirement, death, desertion, or 
 transfer to another organization, the extract from service record will be 
 prepared in duplicate and a copy furnished without delay to the com- 
 
 12 
 lEt IND. 
 
 ..8€cw;Jri:]kpcnr7l^:Sljcicimtn^ 
 
 -- 3a/.I.yI^.,....„...io18 
 
 TO ..CO Xaynp miAU^Un 
 
 He was last paid to Inclnde - JfiC^etT-p.^Lil. .19.... 
 
 By-— -— — 
 
 (Rank aad oanie of quartormutor.) 
 
 i)ne TTnitea States (See Isstrnction 5); if nothing, so state: 
 
 /W^.HOrl an aUotment 
 
 <IIaa or baa not.) 
 
 His character I 
 
 I have psrsonafly verified aU entries under "Dne tTnited States." 
 
 ..^C^-.-LJO/.f-^pif.^-.CommtLnAin$i. 
 
 2d IND. 
 
 CLLW.JCi-.-rj..-- , 19-lB 
 
 to.C^Q....*<.«..v1ZI/?-.-Cq,2X># 
 
 This to\&\^T*tyd^tii^f'-i^t.dj:BojroyeKS!sas. 
 
 as^.finrj.s.OM.^.j^IkfitzMojf.5^^^^ 
 
 He was Uitoald to Include 3.-/— CJa?.'-)^ wiS 
 
 i^A^J^.Sjtf^U^^ 
 
 (K^nk Mid name of auarUrmwtar.) 
 
 (lUnki 
 
 Due TTnited SUtei (See Instruction S); U nothing;, so stote: 
 
 M^A^. 
 
 an allotment nnnlng. 
 
 His character is f 
 
 Xhave personally verified alljRitrieg unda "Due United j 
 
 Cc^r:Jfth.c^ȣ:.co. 
 
 mmandlng. 
 
 Page 12, Service Record 
 mander of the company or detachment to which the soldier belonged. 
 (Par. 119c.) 
 
 115. Decorations, service medals, and citations. — The award of deco- 
 rations, service medals, citations, and foreign decorations will be recorded 
 on page 6. . , 
 
72 COMPANY ADMINISTRATION 
 
 a. In the ca?e of service medals the character, authority and serial num- 
 ber will be noted. 
 
 .• b. In the case of citations and decorations the character and authority 
 will be noted. 
 
 13 
 -| 3d IND. ^ 
 
 To.! 
 
 ^..^....^._....!^/=Fvt^ A'a tS 
 
 COM^IJ^ Z\ ___ 
 
 He was last paid to Jnchide -'Ns3--W>MU,-.r^„| , 19 lO 
 
 «jr- -S.eje. .^j?^ X^jiV. 
 
 (Hanlt and name of quartermaater.) 
 
 Due TTziited States (See lastroctioa 5); if aothins, so state: 
 
 Arf5 ^ 
 
 s^ or has not.) j^J J§^ - 
 
 . ananotment runnlac. 
 
 or Em not.) 
 
 His character is f 
 '. have personally Terlfledall entries under -'Dae TTnited States. 
 
 e^all entyes imder "Due TTnited 
 rHdto^-— ^■^^- Comiwading. 
 
 4th IKD. 
 
 ^0.5^X«fc~ ^^^^^^^^^^ 
 
 -- .^QJrf,.--,. ..,:o^ 
 
 TO CD-i:a6ual2^--i^.c^-^.Hcu>^- .._ 
 
 ThU«>Wler»rt>^Vli"f--^<>--(^-S--)f£«^- -5C>5A J?(i!?.. 
 
 Cla5aV-CauMp)Qo.ti4?.>TUv,s,.l]ecJ-J&.. 
 
 He was last paid to laclade 5-0— -^Q-Ox;*. ul8 
 
 By„...CaftrBii.-^c>tt;.H/?.. 
 
 I (Rank Knd came of qmrUtmaater.) 
 
 Due TT&ited StatM (See ZnstmctSon S); U Bothtaic, so state: 
 
 This Boldlert --^IAA— i 
 
 (IlM or hM not.)x? ^^ ^ ■- 
 
 His character Is f -(2^^iXefe«fe*»!X- 
 
 I hare personally verified all entries nnder "Sne ITnlted States.' 
 
 ^.ig'^-^,fjfl-«X*l7f-"..Commandlng. 
 
 Page 13, Service Record 
 
 • U6. Allotments and insurance {see Appendix III jor blank forms' per- 
 taining to Government Insuranc ). — In case of change or discontinuance 
 of any allotment, notation thereof will be made following the allotment. 
 
 ■See paragraphs 13d and/, and 82c, Special Regulations No. 72, with 
 reference to recording on service record data relative to insurance; and 
 
COMPANY ADMINISTRATION 73 
 
 paragraph 16, Splecial Regulations No. 72, for notation in case of change 
 of beneficiary. Cir, No. 498, W D., 1Q19. provides for the conversion of 
 war risk insurance (term insurance) into Government converted insurance; 
 
 14 
 ^ 5th IND. > ^- 
 
 - 77ec -^^ .19^^ 
 
 \o.co.MtA2^t'!:bQri'<>jj(^y^. 
 
 He was last paid toYnclude ....T^.O.-./y.Q.U. , J9iJS 
 
 By. ".....'^Ts^.^.thZhd. 
 
 (Rsok and name of quartermaster.) 
 
 Due TTnited States (See Instruction 5); if nothing, so state: 
 
 75>j!'. .partial- .pAyjr^erH:. T^p.incjQfJe.. Jlta^Q, 
 
 /fif,.^^^.4..7^tf^./^>t./6^^.ii£^. 
 
 ./7-elJf. an allotment running. 
 
 [m or baa Bof .) ^^^___ 
 
 ; character is t .— <^XC^^^^*^?^- 
 
 ..Commandins. 
 
 5th IND. 
 
 ^ ^ -6th IND. 
 
 .CoJE..U:^.'L[nt^...nc>.rf.UK^^^^^ 
 
 /?^iuh..-^l. -.--. i9i^ 
 
 TO X-O..^St^J:ke...C^.nipj^.rdi<^.y^/2^^^ 
 
 .U^f^^m^^ym - 
 
 He was last pald1?[nclude LTCrJb....^.ff. , ^al^ 
 
 By. .C5C2J^--^.//-../?u«.-^e7-,./5i^.^. 
 
 •^ (Rank and name o( QUBrtermaster!) 
 
 Due ITnlted States rSee Instrnction S); if nothiair, so state: 
 
 ...puT..^.c:^ppi:dA^K'Jl) ..- 
 
 This soldier t-—r?-4-S an allotment running. 
 
 (Has or bas not.) - 
 
 His character is t i^rSUrU.J^£i.ad- 
 
 I have personaUy verified all entries unjjer "Due United States." 
 ^.<itiW^- 
 
 ^:;^f..64.1:??.IGvg' - -— co'°»"'^fa'8 
 
 • Give ehansa of station or status of soldieT, with number, date, and aouree of order, 
 t To be filled out in bandwritinc of officer sicnins indorsement. 
 
 Page 14, Service Record 
 
 and the necessary entries on service record {see Model Seroice Record, 
 
 pages 8 and 9), pay roll, and pay card. (5^^ Model pay card, par. 164.) 
 
 The amount of monthly premium for Government term insurance, in 
 
 accordance with tables of rates, changes on July 1 of each year succeeding 
 
 Note. — The abbreviation "transf " should be "trfd" wherever it appears in the Service 
 Record. * 
 
74 COMPANY ADMINISTRATION 
 
 the first full year of insurance, and not on the anniversary of the date the 
 insurance was taken out. (See Treasury Department Forms, covering 
 War Risk Insurance, etc., par. 168.) 
 
 117. Old form for service record. — The following instructions will 
 govern when the old form for service record, prior to 1919 edition, is used. 
 
 15 
 
 C.Q.ffM'^I^l^BiadbfM 
 
 This toiAitt*..±r^nsf..t.o- i^th.Jytfi. pCfr... 
 
 Ho was last paid to Include .^.lAfH/S....^.^. , isi^? 
 
 By C.Ap[tZ,.jrj3...C(i 
 
 •tank a 
 
 Doe tTnited States (See Isstmctlon 
 
 ri?....^«?y. 
 
 of quftrtermaater^ 
 
 on 5); If nothing* bo state: 
 
 .h-o^i£w*^. 
 
 This soldier t --.xX-.'^O— an allotment running. 
 
 (Has or has not.) ^^ ^ ^. ■ 
 
 His character Is t ^^^dC^^MScA/V^J^- 
 
 I have personally verifled^ll entries under "Due TTnitedjStates.^ ^ 
 
 --..^.^J!lJ7r^iVy---J^--^---"-.^/3^M»---Commandlng. 
 
 8th IND. 
 
 To 
 
 TUs soldier*. 
 
 He was last paid to include 
 
 By- 
 
 (Rank and came of quartermaster.) 
 
 Due TTnited States (See Inatmction 5); if nothing, so state: 
 
 This soldier t an allotment mnnisg. 
 
 (Has or has not.) 
 His Character is t - 
 
 I have personally verified al) entries nnder "Due TTnited States." 
 
 Page 15, Service Record 
 
 a. The soldier's Army serial number will be entered after his name on 
 the first page. 
 
 h. The sheet between pages 2 and 3 for report of assignment will be 
 detached and destroyed, as its use is no longer required. 
 
 c. When a service medal or citation is issued to a soldier, thsr issue will 
 
COMPANY ADMINISTRATION 
 
 /^ 
 
 be recorded as provided in paragraph 115, but in the space provided tor 
 "Certificate of merit" (p. 4), which words will be stricken out. 
 
 d. War risk allotments will be entered in the space provided for "Gra- 
 
 18 
 
 FINAL INDORSEMENT. 
 
 -Company. jL,.65iJbL.Iiif^ 
 
 (Company or dct&ebment.) 
 
 .Caiop..arftdy.,il4., 
 
 (PUce) 
 
 .a.P.l7 5 19.49. 
 
 TO THE ADJUTANT GENERAL OF THE AKMY: 
 This soldier was, at this place and on this date, separated from 
 
 ,,. . ^ ,^ death, lOp.m^^July 4,in 
 
 the service because of* fl „ /. 
 
 Poet Hosp. 
 
 ..,<^i^*a^.. 
 
 His character i 
 
 t Final statement furnished. 
 
 I g aldiu fiiH tu Time uf j^eyafuuua ffum i mrvnw. 
 
 TBt w hMso wiiunimt e i imiUjhcd, l\)iui Wu. it U , i W » , i»W. A. O . Or 
 
 Amonats entered on final statement as doe the TTnited States and not 
 
 shown elsewhere on service record: PE, tMOH^. ; PL, $jOllS ; tailor, 
 
 JOne... ; CO. fund. ,!^0m... -, trans., ,M?-...; sub., ^P.'??.; 
 
 partial payments, %— ; OTerpayments, I ; other 
 
 None 
 
 stoppaces, -..- ^ - 
 
 Address furnished for future reference: 
 
 (Number and street or rural routt.) 
 
 (City, town, or post office.) 'State or eonntry.) 
 
 SlKuatnre of soldier: 
 
 I have Terifled the f oreKolngr entoles. 
 
 let Lt/65tJi.lJ0f— 
 
 Commanding. Q^^ 
 
 ^Alnaert cause of separation, suchas honorable Hi«rhRrce per expiBation of service; 
 'Ti*QrahW_*schargcy«n »<ffgpon's>^tiHca<.- of/diaability ; honora/Te discharga on 
 
 iHfif?o«^SSdjE^fe<w^^«^^ 
 
 ^ death; reVreroeDt; dropped; or otberxauacs not '^W^ above. J^J - 
 
 Page 18, Service Record 
 tuitous issues of clothing" (p. 7), the notation being made on separate 
 lines, as follows: 
 
 Class A allotment, $ per mo. 
 
 Class B allotment. Form 1-B, $ per mo. 
 
 (Note. — Leave space for notation of change or discontinuance in each case.) 
 
76 COMPANY ADMINISTRATION 
 
 e. Government insurance, both term and converted, and allotments 
 therefor, will be entered in the space provided for "Clothing Settlements" 
 (p. 7), or other adjacent available space, the notation being made in accord- 
 ance with paragraph 116. 
 
 /. The insert for service record and paster for service record will be filled 
 out and attached as required by instructions thereon. 
 
 g. Remarks may be extended to the space provided for "Clothing 
 account" (p. 6). If this space proves insufficient, additional sheets may 
 be pasted to the bottom of page 6. 
 
 118. Filing. — a. Ser\'ice records are filed in the service record tray of 
 the company field desk (par. 203) in the order in which the names of the 
 soldiers appear on the duty roster, pay rolls, and monthly roster of troops. 
 The guide card "Noncommissioned officers" is placed in rear of the service 
 records of the sergeants and corporals, the guide card "Mechanics" in 
 rear of the records of the buglers, cooks, and mechanics, and the guide 
 cards "Privates, first class", and "Privates" in rear of the service records 
 of privates, first class, and privates, respectively. 
 
 h. When a soldier is temporarily absent from his company on account 
 of sickness, confinement, or detached service, and his service record has 
 been forwarded by indorsement to his new commanding officer, the extract 
 from the service record will be filed in the tray in place of the service 
 record. (Pars. 119a, 1206, and 203.) 
 
 EXTRACT FROVI SERVICE RECORD. 
 
 119. Function. — a. The extract from the service record. Form No. 29a, 
 A. G. O., replaces the service record of the soldier in the company files 
 when he is discharged (par. 194), retired (par. 196), furloughed to the 
 reserve (par. 1941, or transferred (par. 186); dies (par. 195), or deserts 
 (par. 197); or is absent sick (par. 188), on detached service (par. 190), 
 or absent in confinement (par. 189). 
 
 h. The extract will be prepared at the same time as the indorsement 
 by which the service record is forwarded and will show the new station 
 or Status of the soldier, his character, and a complete statement of his 
 accounts at the date, including statement as to the date to which the 
 soldier was last paid in full. (Pars. 104, 106, 108, and 114.) 
 
 c. When a soldier is discharged, furloughed to the reserve, transferred 
 to another organization, or is otherwise separated from his company while 
 absent therefrom, the officer who is then the custodian of the soldier's 
 service record will also furnish the former company commander with an 
 extract from the service record for file with the company records, on 
 Form No. 29a, A. G. O. (Pars. 114 and 194 J.) 
 
 When a soldier is so separated from his organization while absent there- 
 from, there will be entered after the words "This soldier" on Form No. 29a, 
 A. G. O., the authority or reason for such separation, e. g., "was trans- 
 ferred to Co. G., 65th Inf. per S. O. No. 24, HQ. S. Dept." or "died at Gen. 
 Hosp. No. 21, April 3, 1919" or "was retired per S. O. No. 132, W. D. 
 1919." 
 
 120. Filing. — a. When the soldier is separated from the company by 
 reason of discharge, furlough to the reserve, retirement, death or desertion,, 
 the extract is filed in rear of the service records of privates in the tray of 
 the company field desk until the company roster of troops for the month 
 in which the separation occurred is received from the personnel adjutant: 
 
COMPANY ADMINISTRATION 77 
 
 or, if the company prepares its own roster of troops as contemplated in 
 paragraph 36&, it will be so filed until the roster is prepared for the month 
 in which the separation occurs. If there is more than one separation, 
 described above, from the company during the month, the extracts will 
 
 Form T4'o. 29a. A..G.O. 
 
 Ed. Sept. 6, 1918. 
 
 EXTRACT FROM SERVICE RECORD 
 
 OP 
 
 ...DAV-IDSOH-, HENRY-I^. Clc ReSS-H^ 
 
 (SurniiiDf.) (Christian nuinc.) (Gr&de.) (Army Serial No.) 
 
 2ii2lfilJ-Vl0..3... 19.13., at -P.tu.JhomaB.Ky^ 
 
 .-9... enlistment period. Bete ol pay, $V.3* 
 
 Name and address of person to be notified In case of emergtticy: 
 
 .R.ob.t,.B,.D.ay:id&o.o. 
 
 ...643.15.th..at,..B.al.tijnDra^Md.- 
 
 Pinal..- IND. 
 
 To mha.JlditttLaJit- General of -tha-Apay 
 
 This -o^^'--^- aied-or-diaeaa^^^^^ 
 in Post HoBp. 
 
 i::;;;;ad;n'fu;^;oi°^::^^SbyCapt^ 
 
 ALLOTMENTS AND INSURANCE. 
 
 Class .— E $„.lQ.t Class — .G ».— 4^fiQ 
 
 Class ..TT.T.T.T. i.JT.T'.TTJT.}... L. Bond, TT.T.rr.-.'.^ — 
 
 DTTE V. S (IF NONE, SO STATE.) 
 (Amounts previously deducted from soldier's pay not to be deducted.) 
 
 PE $P.9.?-® ..; PL $.*?.05® ..; TaUor ^.9.0©—; Co. Fund JJQAJIS-; 
 
 Trans. S.'^.®^-®-; Sub. £?-?-?-: Partial payments $.l}0.n®-i Over 
 
 payments S.n.Q.ne.. 
 
 Awoi or desertion - 
 
 (Give dates of depaituru and rotum only.) 
 
 Unable to perfonn duty due to his own willful misconduct: 
 
 none 
 
 (Givo dates of commencement and termination only.) 
 SENTENCES BY COXJRTS-MAKTIAL: 
 
 Forfeitures .— none.... 
 
 Detained pay .ROJ^XQ- 
 
 OTHER STOPPAGES: 
 
 nftMi 
 
 His character Is IXCSlleUt - - 
 
 . JlOrmm A.Smith IJopman A.6iBit-h 
 
 ♦strike out words not applicable. . , . j 
 
 tGivc change of station or status of soldier with number, date, Md source 
 ol order. (over.) 
 
 be filed in the same order as the service records were filed in the tray. 
 When the company roster of troops for the month in which the separation 
 occurred has been received from the personnel adjutant, or when the new 
 roster has been prepared as contemplated in paragraph 366, the extracts 
 
78 COMPANY ADMINISTRATION 
 
 will be transferred to the alphabetical section of the permanent file and 
 will be permanently preserved. (Par. 114.) 
 
 h If the soldier is absent from the company by reason of sickness, 
 
 ScfTkc record with inclosures ♦ t aw t a w»i > u ^iluhnluutul um — *w, 
 
 teutefr'niaiied to !Eha--&diutjaJ3*..(3j9nj9]?j».l„.Qf ..thft.... 
 
 Apjny, Jnly...5 , wJA- 
 
 INCLOSITRES. (5) 
 
 *1 Individy^ Equipment Record. 
 *1 Pay Card. 
 
 Final Statement Inventory of e£f«otB 
 .B_©PP?*..9f...^®^*?i 
 
 REMARKS. 
 
 .MC.?P?»?..No..39 mailed J^^^ 
 Ef f e ^ s de 1 iver ed to Rob t . B • Dav i'dBon ' 
 sJuly 5 
 
 .'J^Ji.lPl?i^.M.3J^^fj'A%o3m__ 
 
 *Strike out words not applicable. 
 
 detached service, or confinement, and his service record has been for- 
 warded to his new commanding officer, the extract from his service record 
 will be filed in the place from which his service record has been removed. 
 When the soldier rejoins the company and his service record is returned, 
 
COMPANY ADMINISTRATION 79 
 
 the extract should be checked with the service record and may then be 
 destroyed after additional data thereon have been recorded on the service 
 record. 
 
 SOLDIER'S AFPTOAVrr. 
 
 I ban iBswuiM ud alloUinBti m foUowj: (i) V7»t Rlik laratiaei. 
 » ' : montUy pnaUnin, t ; it» : taUl 
 
 For QM is cOorting fall pay wfa«n soldier's s«n-ir« nconl, or otb«r cquir- premloiB«dMTT.8.,» ; (b) C1.A AOot.; (c)Cl. B Allot.; (d)Cl. 
 
 r.lent data fixing Ills pay status, Is mlulng. When executed this aTidavit r aii-» . c.n m t t /.% .^ » . , . ..^ . . 
 
 wiU be lasertad In the suppl«n«;tary service ncort, bet«re.n pa-;es « «.d 7. = ^ot- • (•) " I- I-«: (') M I- Loan; (%) «th L. Loaa(rtow an„«i 
 
 ■=, dueir.S.aad< 
 
 I claim nfaad for Liberty Loan allotauBti a< foUowi (show amosats. 
 mostha for which dednetod, itatloa, and aama of qaaitaraastar t f 
 
 , bolnr flrit duly twon aecordlss to law. depoae aad lay : 
 
 
 That to the beat of my knowladso aad belief ay bona fide actnal 
 
 Tbatthefollowlncetoppatef an daa th«t7.B.for(a)Awol:(b)ab*at 
 
 *'*°^ ' conrt-maxtial;(d) detained pay; (e)traaipoT*itl3a;(f)nbfist«nee!(ci 
 
 That my Btaiwt niatlTali cqalpmast; (h) dothlac; (1) reward paid for appr«haai:oB a* deserter: 
 
 I ) ) post laoBdry ; (k) pott ezehaa«e; (1) coaTaay foal; or other ladebt- 
 
 ' '"(N;j^';^'d^^;ri^Mlea^r'lf MlMw'idMiVe w'tri^fMsUt^^ edaaas (flTe aaonnt of each aad date portlMat thervto): 
 
 That I have raeatrad my pay la faU to iactsda tha I 
 
 aeportadfor dotyln ptnoa aad iadnctad *tX the plaoa aad oa the 
 
 Lato ipaeUad. •or at , U 
 
 Ud lak or aerial Ho. on BacMtatioa Card 
 
 >d to additional pay for ^*'** *''* **>°** sUtemeaU eoatala allfaets of my kaowledg* relattre 
 
 ^^ ^^ ^^ itetni; that I folly anderatand that I am Uabia to prota»- 
 
 -■-..■-■■--„....-.-..„^. tioafoT any false orfrandolest statements made beritn, and that airein 
 
 u»r^!?^«>t>(>s.oT nU^r^;wwi^t!*''o!^ttar^'u!jj£c^ °' P^7 *^^ allowances not paid oa final stetements or final pay rsll, 
 
 ' **°-> based on this affldaTlt by reason of lack of Inf ormitlos, may be obti!:3}d 
 
 M me the snm of l._ bel^ the amooat dne "'O" »PPU<»t*o» *« «>• D^actor of Flaaaeo. War Dapartaawit. Wask- 
 
 aaa A allotmeata arbitrarily dedacted.aothaTiacdapaad- lnfton.D.0. Farther^ '-' 
 k nader the law compalsory allotmoat shonld be aude. 
 
 Sabscrlbed and sworn to before sia thU . 
 
 Form No. 9»-b, A. O. O. 
 
 \. ivpUcable. reb. l-U 
 
 INDIVIDUAL EQUIPxMENT RECORD. 
 
 121. Class of property entered. — All property of any class issued to an 
 enHsted man for his individual use, expendable articles excepted, will be 
 entered on his individual equipment record, Form No. 637, A. G. O.. under 
 proper headings. 
 
 122. Entries — 
 
 a. For property issued. — (1) The following articles of equipment issued 
 to an enHsted man will be entered on his individual equipment record 
 only, and not on the property loan record; they will be dropped from all 
 other property records: 
 
80 COMPANY ADMINISTRATION 
 
 *(a) Equipment A and B, expendable articles excepted. Table I, 
 Tables of Basic Allowances. (Cir. No. 377, W. D., 1919.) {See Appendix) 
 
 *(b) The following items of Equipment A and B, Table II, Tables of 
 Basic Allowances: Meat cans, knives, forks, spoons, cups, canteens and 
 covers, condiment cans, haversacks, pack carriers, pistol or cartridge belts. 
 
 All other articles issued to an enlisted man, expendable articles excepted, 
 will be accounted for, both on his individual equipment record and in the 
 totals of the organization property loan records. The title to all property 
 remains in the United States, and the soldier must produce the property 
 charged to him when requested to do so by proper authority. (Pars. 64c, 
 73, 74, and 176c (3).) 
 
 (2) Property issued to a soldier, expendable property excepted, will be 
 entered in one of the columns of the individual equipment record under 
 the heading "Issued," and the date of the issue will be indicated by figures 
 on the date line in the proper columns thus, "7/2/18." The issue will be 
 attested by the initials of the witnessing officer. The receipt of the 
 property by the soldier will be acknowledged in all cases by his initials at 
 the foot of the cojumn — for clothing on the line immediately above the 
 line "Officer's initials," and for equipment on the line "Soldier's initials." 
 
 (3) The witnessing officer will draw a line through each blank space in 
 the column under the particular class of property which is involved. If 
 two or more blank spaces appear together, a continuous vertical line will 
 be used, but if only one blank space is to be canceled a horizontal line will 
 be used instead of the vertical line. 
 
 (4) It is neither necessary nor desirable to have a "balance" column 
 after each issue. 
 
 (5) When clothing is first issued to the soldier the sizes that have been 
 determined to be the proper ones will be entered in the column headed 
 "Sizes." (Par. 73a; par. 1158, A. R.; par. 91, C. of O.) 
 
 b. For property turned in. — (1) When property is turned in or other- 
 wise accounted for, the items will be dropped from the individual equip- 
 ment record or property loan record, or both, the action being supported 
 by receiving reports, shipping tickets, reports of survey, I. & I. reports, 
 or statement of charges, as vouchers. (Pars. 175&, 176/, 142, 178, and 160.) 
 
 (2) The items will be entered in a column under the heading "Turned 
 in," the column being completed and initialed by the officer who received 
 the articles turned in or who enters on statement of charges the articles 
 lost, damaged or destroyed. 
 
 (3) No record will be made of a transaction when an article is dropped 
 and replaced by a like article at the same time on a requisition stamped 
 "Exchanged" (pars. 67 aid lltd), or when the article is turned in 
 temporarily for repair or renovation. The shipping ticket covering the 
 transactio i w 11 be filed as in the case of other shipping tickets. (Pars. 
 117, 678, 685-637, 681-0, A. R.; S. R. No. 77.) 
 
 123. Lost or damaged property. — In the event of loss or damage to 
 property for which the soldier is responsible, either it will be listed on a 
 statement of cliarges for stoppage against his pay (par. 160), with or with- 
 out survey, according to the circumstances and his admission or denial of 
 responsibility for the loss or damage (par. 142), or upon approved report 
 
 ♦Articles referred to throughout text as those issued to the soldier for his permanent 
 retention, i. e., until exchanged or turned in for emergency, or upon expiration from active 
 o*>rvir»e. 
 
 service 
 
COMPANY ADMINISTRATION 
 
 81 
 
 of survey "he may be relieved from responsibility therein. In either event 
 the articles will be dropped from his individual equipment record, and 
 from the property loan record if they appear thereon. The statement of 
 
 Form No. €37, A. O. O. 
 
 Regular Army. 
 
 ^ ■ TbUuihI Aiiuj . 
 
 INDIVIDUAL EQUIPMENT RECORD 
 
 CLOTHING ACCOIXT 
 
 I>ATE Lnns. 
 
 Bags, barrack— 
 
 Bolls, valst 
 
 Blankets 
 
 Brassards 
 
 Breeches, cotton 
 Breeches, woolen 
 Cups. 
 
 Chevrons 
 
 Coats, denim 
 
 Coats, cotton 
 
 Coats, woden 
 Cords, hat- 
 Bcawers, cotton. 
 Cran^Brs, woolen. 
 <?auatlcts,winter 
 Giov«s.JwvaiU- 
 
 Hats, denim 
 
 nats, service 
 
 Laces 
 
 Laces, shoe .. 
 
 LeSEins.S^iritJ 
 Neckties 
 
 Shirts, flannel... 
 Sh9e3, gymna- 
 
 9*4«MXt-. 
 
 asatSE 
 
 .«.i..i.j.. 
 
 j-.L..L..."e__..L 
 
 8 
 
 a... 
 
 .Ma 
 
 Troosers, denim 
 Undershirts 
 
 cotton 
 
 Undershirts, 
 
 TTOOien 
 
 ..t„i..2.J.:3.J..J.J......I.....J.;5..._J„....!.__. 
 
 ::ij:T::::i:i::ii:..::L::j::^:rTii.v:. 
 
 1. i. ./..us I ' "^^ *-t ^~^-4~ 
 J- -^-fj-4 .-._.^zfc- 
 
 m 
 
 A.. 
 
 &3 
 
 -•■mi -.'»... ..st-.-.i... ...--5 ..•-_' — ijC-^- 
 
 «./..-J.-l...l I../J..^.^. 
 
 ..W..«. ' .S..I ../.J. .5 .a^.i_.J!.>. 
 
 J^t^MMfk I..L'_-J..A..| JJ. 
 
 Hdthju..ZX. L.a.L..¥..I.^.L.6..L_ 
 
 Ti».«v«f$......J L^.l..xJ-*-L4^.|-. 
 
 • Stnke out ■wo»ri3 not^i? 
 
 Carter. 
 
 not-flpplicablo. 
 (Christian name.) (Army serial noabcr.) 
 
 (Grade.) (Company audrogimentorarmorcorpsordepartment.) 
 
 t Write grade and organization with i>encil and correct &3 ciianses occur. 
 
 (1) OS— «*7 
 
 charges or approved report of survey or certificate will constitute a voucher 
 to the individual equipment record or the property loan record, or both.* 
 
 * Under conditions where the soldier is clearly not to blame for loss, damage, or destruc- 
 tion he may be relieved from responsibility therein by the procedure prescribed in W. D 
 Cir. No. 11, 1920. {See Appendix.) 
 
82 
 
 COMPANY ADMINISTRATION 
 
 124. Transferring to new record. — When a soldier's individual lequip- 
 ment record is filled the account will be transferred to a new Form No. 637, 
 A. G. O. For this purpose a balance will be sti-uck between the total 
 issued and total turned in of all articles as shown by his old record, and 
 
 qrABTEBHASTEB PBOPEBTT ACCOUNT 
 
 
 
 Abticuc?. 
 
 ISSUSD. 
 
 TnSNED Ix. 
 
 Datk Lnre... {•?— k' 
 
 d^: 
 
 
 |„ 
 
 Zj" 
 1 
 
 iD':i 
 
 _J_5 
 
 i_i 
 
 i 
 
 r 
 'i 
 
 ^ 1 1 
 
 1 
 Bar, mosquito 
 
 Bedstead, Iron ...|- 
 
 Bugte,withEJI.P.„ _.i.. 
 
 Cases, pUlow |.. 
 
 Covers, msttnss -J- 
 
 Head net, mosquito 
 
 T>«4*r trrnilr 
 
 Uattres, 
 
 OTtnc»t,V.~okfMlaed .. 
 
 POto^.. .. - 
 
 Pins, tent, shelter :?_ L 
 
 Pete, tent, shelter 
 
 KeerfTer,c»rd,bedsu>Kl L 
 
 RopMySbettertent 
 
 "J. Ill 
 
 L X — 
 
 _.5J 
 
 _..JL 
 
 J.._J._... 
 
 i 1 
 
 "l 1 
 1 1 
 
 piz 
 
 1 1 
 
 1 
 
 1 
 
 1 
 ^1 
 
 ^1 
 
 ----- 
 
 11. 
 
 z. 
 
 
 
 I'l 
 
 
 
 t^rtr nillov 
 
 .J_ _ 
 
 ILAJ- 
 """\ "" 
 
 ;ees 
 
 1 1^ 
 
 "IIIJIZ 
 '"i 
 
 r,._J 
 
 [ 1 
 
 r 
 
 
 Sheets, bed 1- 
 
 Sllng, bugle 
 
 Te*t. shelter, ball. L. _ 
 
 WTiistl«lln<lrt>ain !"^ 1 
 
 t-:.: 
 
 z; 
 
 JkerYeJliim ^-i 
 
 i 
 
 
 P 
 
 „L .. 1 :■ . 
 
 
 „_i 
 
 i 
 
 1 1 I i ' 
 
 
 1 
 
 ! 1 1 1 > 
 
 
 
 1 ' ^- L 
 
 J 1 1 1 1 
 
 f "1 !-"T 
 
 J„.i _^A 
 
 _....J.....J 
 
 5 ' 
 
 1 ! 
 
 1 1 
 
 if ? jp 
 
 _.__ 
 
 1 
 
 ^ ^ \ 
 
 1 ' 
 
 :rj:: 
 
 1 
 1 
 
 1 
 
 t. ;. 
 
 i 
 
 
 5 1....J 
 
 1. 
 
 1 ! 
 
 - ^ 
 
 .!....! 1 
 
 1. 
 
 i 
 
 1 ' 
 
 i ;■ 
 
 t; j< 
 
 - '■ r T 
 
 ! 
 
 1 : : I 
 
 1 
 
 ;ij; 
 
 1 1 
 
 J i '...... 
 
 1 1 1 
 
 1 
 j 
 
 111 
 
 1 " 
 
 SOLMBB'S iNTttALS JJftCt C 
 
 im i 
 
 ::b 
 
 (1 
 
 1 
 
 OmcEB's iNtnALS \txiK .1 
 
 mM ! 
 
 R* 
 
 S....- 
 
 ! 
 
 
 
 % 
 
 
 
 
 es—i 
 
 \i: 
 
 the "Issued" and "Turned in" columns thus balanced will be marked 
 "Canceled." The remaining articles will be transferred to the first 
 "Issued" column of the new form. This column will be headed "For- 
 ward" and will be completed and initialed by the witnessing officer as 
 
COMPANY ADMINISTRATION 
 
 S3 
 
 prescribed by paragraph 122a (2). All the "Issued" columns on a new 
 record showing account of articles brought forward from the old record 
 wiU be initialed by the soldier — for clothing on the line immediately above 
 the line "Officer's initials," and for equipment on the line "Soldier's ini- 
 
 OBDNANCB PBOPEBTT ACCOUNT 
 
 Magaiine pocket 
 
 Oiler and thoii^~CDSo ' 
 
 Pack carrier 
 
 Tick mattock and 
 
 carrier 
 Pick, Cavalry, and cover 
 
 Pistol No 
 
 Pistol belt 
 Pistol holstor. 
 
 Ration bag 
 
 Record case, N. C. O 1 
 
 Revolver No ' 
 
 Rifle No. ajM^Sae-I-!. J 
 
 RIflo cover 1-1 
 
 Rifle scabbard 
 
 Rule, 2-foot, folding. ...I 
 
 Saber and scabbard .. 
 
 Saber Imot 
 
 Saberstraps, pairs 
 
 Shovel and carrier. 
 
 1 tape, 5-foot 
 
 Spurs, pairs 
 
 Spur straps, sets 
 
 Stockoover 
 
 French knife and scab- 
 bard 
 
 Wire cutter and carrier. 
 
 Eorse equip! 
 o, norsi 
 
 Uorso equipment, com< 
 plete, mulop 
 
 laS:Aid.£4sAixt. JlJ 
 
 80U)IEB'3 InTTULS. 
 OTFICER'S iNITtAlS. 
 
 Stj 
 
 tials." The old record thus canceled will then be filed with the new 
 individual equipment record until the next inspection by the auditor, 
 after which the canceled record and any vouchers pertaining to it may 
 be destroyed. (Pars. 71 and 75.) 
 
84 
 
 COMPANY ADMINISTRATION 
 
 125. Transfer or detachment. — a. When a soldier is transferred or de- 
 tached from his company the articles which the soldier is to carry with 
 him (par. 122o), together with any missing articles of equipment for which 
 he. is indebted to the United States, will be entered in the first unused 
 
 ENGINEEB. 
 
 SIGNAL. MEDICAL PBOPEBTT ACCOUNT 
 
 
 
 Aeticlss, 
 
 IS.SUM>. 
 
 Turned In. 
 
 Datb Lixe 
 
 ...... 
 
 
 
 I.„.. 
 
 
 
 
 
 
 Compass, vatch 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 
 Field glasses, Type C... 
 
 
 
 1 
 
 
 
 
 
 
 Field glasses, Type K E.. 
 
 
 
 
 
 
 
 
 
 Kits, flag, comb., Inf.... 
 
 
 
 
 
 
 
 
 Kltsj flail comb-.'stand- 
 mta, flag, Artillery 
 
 
 
 
 
 ...... 
 
 
 
 
 ..... 
 
 
 
 
 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 i 
 
 
 1 1 
 
 
 
 
 
 i 
 
 
 1 1 
 
 
 
 
 
 1 
 
 
 ..J L-. 
 
 
 
 
 1 
 
 
 1 1 
 
 
 
 
 Soldier's Inittals 1 
 
 
 i 1 1 1 1 L.... 
 
 
 OrncEB's Inhtam 1 
 
 ~ 
 
 1 1 L 1 1 C... 
 
 
 INSTRUCTIONS. 
 
 1. When articles of clothing and equipment are Issued tc en enlisted manthoy 
 will be entered in the "issue" column, with the date of issue entered in figures 
 (e. g., 10/30/17) on the date-line. The column •vrill bo initialed by the witnessing 
 oHicer and, except in the case of issue of clothing, by the soldier, a lino being drawn 
 through each blank space in the column hj the witnessing officer. When articles 
 are first issacd to an enlisted man the sizes that have been determined to be the 
 proper ones will be entered in column headed "size." 
 
 2. When articles are turned In, lost, damaged, or destroyed, they win be en- 
 tered in a column under the heading "Turned in," and the column completed 
 and initialed by an o^cer and the soldier as in the case of issues. Tho ofilcer who 
 receives the articles turned in or enters the articles lost, damaged, or destroyed on 
 statement of charges wiU initial the column. (117, 685-<)87, A. R.) 
 
 3. When anindividual equipment record form is filled a new one will be started 
 and the old record retained with theindivldual clothing slips (Q. M. C. Form Na. 
 165) pertaining thereto/ until themext inspection by an inspector, after which all 
 filled individual equipment records and clothing slips may be destroyed. When a 
 new equipment record is started the number of articles transferred will be entered 
 in first issuo column of new record, and the column inlticled as prescribed in pai a- 
 graph 1. 
 
 4. No record will be made of a transaction where an article Is turned in and 
 replaced by a like article at the same time. 
 
 5. When a soldier is transferred or detached from his company the word "can- 
 celed" will be written in columns showing articles issued and turned in to date. 
 The articles which tho soldier carries with him, or for which he is indebted to the 
 United States, will then be entered in tho next issue column; the column being 
 initialed by the soldier and witnessing officer, as prescribed in paragraph 1. These 
 articles, except clothing and individual mess equipment, will be entered on Form 
 No. 600, A. O. O., as required by paragraph 681-0, A. R. The individual equip- 
 ment record will ba forwarded with the service record to the soldier's new com- 
 manding officer. 
 
 i2.4.C?<?r_ ..Oa^.:.i!3, 
 
 (Christian name.) 
 (4) 
 
 "Issued "jjcolumn, which will bear the date of his change of status. Other 
 articles for which he is responsible will be entered in the first imused 
 "Turned in" column upon being turned in. This column will also bear 
 the date of his change of status. Both "Issued" and "Turned in" columns 
 
COMPANY ADMINISTRATIOX 85 
 
 will be initialed by the witnessing officer. The column showing the 
 articles of clothing which the soldier is to take with him will be initialed 
 by the soldier as provided in paragraph 124. Any other articles of equip*' 
 ment which the soldier takes with him, including missing articles for which 
 he is indebted to the United States, will be recorded in a new "Issued" 
 column under the proper heading as provided above in case of clothing. 
 This column will be initialed as prescribed in paragraph 124. (Par. 681-0, 
 A. R.) 
 
 h. Articles of equipment which the soldier is ordered to take with him, 
 other than clothing and equipment designated for his retention upon trans- 
 fer by equipment tables (Cir. No. 377, W. D., 1919) and missing articles, 
 will be entered upon a shipping ticket in duplicate and the receipt of the 
 soldier obtained on both copies. One copy will be sent to the new station 
 of the soldier with his equipment record; the original will be retained as 
 a voucher to the property loan record from which the articles other than 
 clothing and individual equipment designated for retention by the soldier 
 upon transfer are to be dropped. In case of the transfer of several men, 
 the articles of equipment described in this paragraph will be listed 
 separately on the same shipping ticket, the receipt of each soldier being 
 secured beneath the articles for which he is responsible. (Par. 176/0 
 
 c. The individual equipment record will be forwarded with the service 
 record to the soldier's new commanding officer. 
 
 d. When a soldier enters a hospital, entry will be made in pencil in a 
 vacant "Turned in" column of his individual equipment record of the 
 articles of public property collected and turned in to the supply sergeant. 
 (Par. 188c.) Upon his return from hospital, the articles will be returned 
 to him and the pencil notation erased from the individual equipment 
 record. 
 
 126. Desertion. — a. When a soldier is dropped as a deserter, all articles 
 of property for which he was responsible and which were turned in to the 
 supply sergeant at the time the soldier absented himself (par. \92d) will 
 be credited upon his individual equipment record. Any shortage in or 
 damage to property for which the soldier was responsible, as determined 
 by survey, will be charged against him on a statement of charges. (Par. 
 160a (3).) The charges will be entered upon the statement of charges, 
 which will be sent to the personnel adjutant. Upon its return, the articles 
 thus accounted for, in addition to the artides already accounted for, will 
 be dropped in the final "Turned in" column of the individual equipment 
 record. This column will bear the date of the action and will be initialed 
 by the officer, who will cancel all other columns. The total amount 
 charged will be entered upon the retained extract from service record. 
 
 b. The articles of clothing and equipment left by the deserter will be 
 turned in to the supply officer as provided in paragraph 616 (4). 
 
 c. The individual equipment record will be forwarded with the service 
 record to The Adjutant General of the Army. The vouchers to the indi- 
 vidual equipment record may be destroyed following the visit of the 
 auditor. (Par. 71.) 
 
 127. Discharge, furlough to reserve, or retirement. — a. When a soldier 
 is honorably discharged, furloughed to the reserve, or retired, the articles 
 of clothing and equipment given to the soldier upon his discharge or fur- 
 lough to the reserve (Cir. No. 166, W. D., 1919), or loaned to him upon 
 his retirement (Cir. No. 174, W. D., 1919) will be new, reclaimed, or 
 
86 COMPANY ADMINISTRATION 
 
 serviceable. In the case of a soldier to be discharged, a specific statement 
 to the effect that the clothing furnished came within a particular one of 
 these classifications will be written or stamped upon the individual equip- 
 ment record and signed by the company commander. If necessary, a new 
 issue will be made to accomplish the proper clothing of the soldier before 
 the time of his separation 'from the service. {Clothing is furnished on dis- 
 charge only to those soldiers who participated in THE WORLD WAR and 
 will include all handkerchiefs, towels and underwear furnished the soldier.) 
 
 b. The articles furnished the soldier upon his separation from active 
 service will be entered in an "Issued" column bearing the date of such 
 separation. The balance of property for which he was responsible, in- 
 cluding missing articles, if any, will be dropped by entering in a "Turned 
 in" column bearing the date of his separation from service. Missing 
 articles will be accounted for by statement of charges or approved report 
 of survey. All columis other than the two last mantioned will be canceled 
 as provided for in case of a man transferred. 
 
 c. The following certificate will be written or stamped upon the indi- 
 vidual equipment record in the case of a soldier to be discharged: 
 
 "I certify that I have received to take to my home all of the items listed 
 in the 'Issued' column bearing the date of my discharge." 
 
 This certificate will be signed by the soldier. If space is not afforded 
 on page 1, page 2 may be utilized. 
 
 d. The individual equipment record will be forwarded with the service 
 record to the officer charged with keeping the latter, i. e., to The Adjutant 
 General of the Army, in case of the soldier discharged or retired, and in 
 the case of reservists to the department commander of the department in 
 which the reservist is domiciled. (Par. 1165, A. R.) 
 
 128. Death. — ^When a soldier dies, clothing prescribed for burial will be 
 selected from that in his possession, being supplemented if necessary by 
 further issue on individual clothing slip as provided in paragraph 1158, 
 Army Regulations. The slip will contain the word "Deceased" after 
 the soldier's name. Articles so drawn will be entered in the next blank 
 "Issued" column on the individual equipment record. The clothing used 
 for burial will be listed in a "Turned in" column marked "For burial." 
 The articles of clothing which are missing will be noted in another column 
 marked "Missing." All other public property charged under "Issued" 
 will be entered in the next blank "Turned in" column if available for 
 turning in. The value of clothing unaccounted for after the death of the 
 soldier will not be charged against him on final statement in the absence 
 of positive evidence of carelessness. (Ops. J. A. G., 242.6, Sept. 6, 1918 ) 
 Each of these newly used columns will be dated and initialed by the com- 
 pany commander. All missing articles for which the deceased was re- 
 sponsible other than clothing, as noted above, will be listed on the statement 
 of charges for stoppage against his accrued pay. The total charge will be 
 noted on the extract from service record. The items charged will be 
 dropped from the individual equipment record or the property loan 
 record, or both. All used columns other than those showing clothing used 
 for burial, missing clothing, and the final "Turned in" column will be 
 canceled. The individual equipment record thus closed will be forwarded 
 with the service record to The Adjutant General of the Army. (Pars. 
 681-0 and 1173, A. R.) 
 
 129. Discharge other than honorable. — When a soldier is discharged 
 
COMPANY ADMINISTRATION 87 
 
 otherwise than honorably (par. 181/(1)), all uniform outer clothing in his 
 possession will be retained for military use. Ordinarily, civilian outer 
 clothing will be issued to him in its stead by the quartermaster. (Par. 
 1165, A. R.) With this exception his individual equipment record will 
 be closed in the same manner as provided for in the case of a soldier honor- 
 ably discharged. 
 
 130. Filing. — The individual equipment records will be filed in alpha- 
 betical order by grades, as in the case of the service records, in the loose- 
 leaf binder provided. The file will be kept in the right upper section of 
 the top of the field desk. (Par. 212.) 
 
SECTIOxN VIII 
 BLANK FORMS 
 
 [Note.. — The prefixed asterisk indicates that instructions for the preparation and use of the 
 form are embodied elsewhere, and that only reference to the pertinent paragraphs is made 
 in this section.] 
 
 Paragraph. 
 
 Purpose of section relating to blank forms 131 
 
 The Adjutant General's Office 
 
 Notification of discharge. Form No. 3, A. G. O 132 
 
 Certificate of disability for discharge. Form No. 17, A. G. O 133 
 
 * Field return, Form No. 26, A. G. O 134 
 
 * Service record, Form No. 29, A. G. 0._ , 135 
 
 * Extract from service record, Form No. 29a, A. G. O 136 
 
 * Company return. Form No. 30, A. G. 0-_ 137 
 
 Inventory of effects, Form No. 34, A. G. 0_ . 138 
 
 Furlough, Form No. 66, A. G. 0_ 139 
 
 * Descriptive list of deserter. Form No. 95, A. G. O 140 
 
 * Warrant, noncommissioned officer's. Form No. 152, A. G. O 141 
 
 Report of survey. Form No. 196, A. G. O 142 
 
 * Descriptive card of public animals. Form No. 277, A. G. O 143 
 
 Record of known-distance rifle firing (individual). Form No. 304, A. G. 0_ 144 
 
 Record of pistol firing (individual). Form No. 305, A. G. O 145 
 
 Report of individual classification in rifle practice, Form No. 307, A. G. O 146 
 
 Report of individual classification in pistol practice, Form No. 308, A. G. O 147 
 
 * Company morning report. Form No. 332. A. G. O 148 
 
 * Headquarters company morning report. Form No. 333, A. G. O ^ 149 
 
 * Daily sick report. Form No. 339, A. G. O ISO 
 
 * Duty roster, Form No. 342. A. G. O 151 
 
 Report of individual classification of firing under special course A, Form No. 409, 
 
 A. G. O 152 
 
 Record of known-distance rifle firing (individual), special course A, Form No. 410, 
 
 A. G. O --- -- 153 
 
 Report of death. Form No. 415. A. G. O , 154 
 
 Certificate of furlough to the reserve. Form No. 437, A. G. O 155 
 
 Application for retirement, Form No. 468, A. G. O 156 
 
 Discharge certificate. Form No. 525, No. 526 and No. 527. A. G. O 157 
 
 Report of furlough to the reserve, Form No. 559, A. G. O _ 158 
 
 Charge sheet. Form No. 594, A. G. O 159 
 
 Statement of charges. Form No. 602, A. G. O 160 
 
 Record card of enlisted man of staff corps or department. Form No. 627, A. G. O.. 161 
 
 Score card known-d stance r fle practice. special course C, Form No. 628, A. G. O 162 
 
 * Individual equipment record. Form No. 637, A. G. O 163 
 
 * Pay card. Forms Nos. 644 and 644a, A. G. O 164 
 
 * War diary. Form No. 660, A. G. O 165 
 
 * Correspondence book. Form No. 662, A. G. 0__ 166 
 
 Roster of troops. Form No. 703, A. G. O 36 
 
 quartermaster corps 
 
 Advice of soldier's deposits. Q. M. C, Form No. 8o , 167 
 
 Soldier's allotment, Q. M. C, Form No. 38 168 
 
 Discontinuance of class E allotment, Q. M. C, Form No. 39 169 
 
 Soldier's deposit book, Q. M. C, Form No. 41 170 
 
 * Individual clothing slip, Q. M. C, Form No. 165.. 171 
 
 * Company council book, Q. M.C.,Form No. 452 _ 172 
 
 PURCHASE AND STORAGE 
 
 Requisition, P. and S. Form No. 160— _ --. 173 
 
 Ration return, P. and S. Form No. 223 174 
 
 88 
 
COMPANY ADMINISTRATION 89 
 
 Paragraph 
 
 Receiving report. P. and S. Form No. 257 175 
 
 Shipping ticket. P. and S. Form No. 260 . 176 
 
 * Property loan record, P. and S. Form No. 263B 177 
 
 INSPECTOR general's DEPARTMENT 
 
 Inventory and inspection report. Form No. 1, I. G. D 178 
 
 WAR DEPARTMENT 
 
 * Pay roll of enlisted men, first sheet, W. D. Form No. 366 179 
 
 * Pay roll of enlisted men, follow sheet, W. D. Form No. 366a 180 
 
 Final statement. W. D. Form No. 370 181 
 
 TREASURY DEPARIMENT 
 BUREAU OF WAR RISK INSURANCE 
 
 (See Appendix III) 
 
 131. Purpose of section relating to blank forms. — This section provides 
 a list of the blank forms used in company administration arranged in 
 numerical sequence in each of the several classes, The Adjutant General's 
 Office, Quartermaster Corps, Purchase and Storage, Inspector General's 
 Department, and War Department. The designation, purpose, and 
 instructions for preparation and use in the company are given for each 
 form; or in the event that such instruction has been embodied elsewhere, 
 reference is made to the pertinent paragraphs. Forms so treated are 
 indicated in the table of contents of the section by a prefixed asterisk. 
 The instructions for the forms other than those of The Adjutant General's 
 Office are limited to such as apply to preparation and handling of the forms 
 in the company, together with such information of their course outside 
 the company as should be known to the company commander. 
 
 132. Notification of discharge, Form No. 3, A. G. O. — a. The notifi- 
 cation of discharge is prepared only when an enlisted man is discharged 
 or furloughed to the reserve (par. 194) at a place at which there is no one 
 provided with funds to make payment on final statements — i. e., either 
 a disbursing officer or some source to which transfer of final statements 
 may be made. (Par. 9lh; par. 155, A. R.) 
 
 b. The notification (single copy) will be prepared in the handwriting of 
 the officer who signs the final statement. 
 
 c. The notification will show — 
 
 (1) Name, grade. Army serial number, and organization of the soldier; 
 
 (2) Reason for separation from active service; 
 
 (3) Place and date of enlistment; 
 
 (4) Date to which soldier was last paid in full; 
 
 (5) Enlistment period in which the soldier is serving; 
 
 (6) Amounts in words and figures due the soldier; 
 
 (7) Amounts in words and figures due the United States; 
 
 (8) Whether the soldier is entitled to travel pay and place to which 
 travel pay is due. 
 
 d. The soldier will affix his signature to the notification or if he cannot 
 write his name, such fact will be stated. 
 
 e. The officer who signs the final statement (par. 181) will inform the 
 soldier of the location of the Quartermaster to whom he shall apply for 
 payment. 
 
 /. The notification will be sent by mail to the officer who will pay the 
 soldier. In case of discharge or furlough to the reserve on account of 
 expiration of term of service the notification will be sent at least one week 
 
90 COMPANY ADMINISTRATION 
 
 before the discharge or furlough takes effect. In other cases of separation 
 from active service the notification will be sent as soon as possible after 
 the order for separation from active service reaches the officer who pre- 
 pares and signs the final statement, and, in any event, before the final 
 statement is signed. 
 
 g. The quartermaster will decline to recognize the notification unless 
 
 NOTIFICATION OF DISCHARGE. 
 
 .J2u^..^.. , 191^ 
 
 ToUif^7./xCs!Y Quartermaster, 
 
 You are advised that. 
 
 ■ Co. £a., ..A5^..cjLf^ 
 
 will be discharged from the semce of the United 
 States on....(A*fTa./.G. , 191^ , byreasonof 
 
 He was ,^..£jS.mi..ikdp2^^ 
 
 ...M.<^. on ...5^.y.-C. fm f ' 
 
 and was last paid to include .,iJjA/i%..^0.., l9lQ 
 
 Enlistment period: Now serving in /-/3r 
 
 enlistment period. 
 
 DUE SOLDIER. 
 
 For clothing not drawn in kind. 
 For deposits. 
 
 For 
 
 
 [$ ] 
 
 [$ ] 
 
 [S- 1 
 
 For 
 
 Form TXo. 3, A. O. O. 
 Ed. May 26-17-200,0(». (OT 
 
 the items entered thereon are in the handwriting of the officer who signs 
 the paper. 
 
 133. Certificate of disability for discharge, Form No. 17, A. G. O. — 
 
 a. When an enlisted man becomes unfitted for military service because 
 of wounds or disease, a certificate of disability for discharge will be pre- 
 
COMPANY ADMINISTRATION 91 
 
 pared by his immediate commanding officer (using page 1 only) and for- 
 warded to the regimental or post commander. (Par. 159, A. R.) 
 
 b. (1) The regimental or post commander will refer the certificate to a 
 board of at least two medical officers convened by him. (Par. 159, A. R.) 
 
 (2) If the board recommends the discharge of the soldier, the post or 
 
 DUE UNITED STATES. 
 
 For clothing orerdrawn. .A^^^^^r<A*rf-..„ 
 
 -. ...[$. 1 
 
 For C. and G. E J^^k'Cd^. 
 
 - - [S -] 
 
 For ordnance .//^rt^rfet***^ 
 
 - - [$- 1 
 
 For post exchange, » t (_o,-' i /"^ fJ n^a^rLc, yn/:j( 
 
 r post exchange, » t (_o,-' i j^ fJ n^a^rLc, yh 
 
 .^.V^>:(^jJ.c,Ma^ t«i^] 
 
 For court-martial forfeiture 
 
 : - [S. 
 
 For ../.O/^^CJ^^... 
 r^4X^J£^.-jJ^£^^^'^^-- \%J-&A 
 
 This soldier is rr.. entitled to travel 
 
 C c-waiiccs. 
 
 Soldier's signature: 
 
 The Quartermaster will decline to recognize this 
 notification \mless the writing in the body of the 
 paper is in the handwriting of the officer who signs 
 the paper. »-*'" 
 
 regimental commander will forward the certificate of disability with his 
 recommendations thereon to the department or division commander. 
 (Par. 159, A. R.) 
 
 (3) When the certificate of diability for discharge has been approved 
 and discharge ordered, the post or regimental commander (a) will cause 
 the soldier's discharge certificate to be signed (par. 157 a (1)), (6) see that 
 
92 COMPANY ADMINISTRATION 
 
 he is furnished with the proper final statement in duplicate, (c) forward 
 the returned certificate of disability directly to The Adjutant General of 
 the Army, and (d) furnish the surgeon of the command to which the soldier 
 was attached at the time of discharge a letter setting forth the full name, 
 
 •Regular Anny. t4Ug«li»Ai«yReeMvt. 
 
 CERTIFICATE OF DISABIUTY FOR DISCHARGE 
 
 OF 
 
 ...CAPPS, !?Ak?.B?-?-j R327865 
 
 (SuzBUD*.) (Chriitikn nsnM.) (Army Miial niunb«r.) 
 
 (Qnule.) (Compiuiy and raciment.or «na or oorpa or dcpartmwit.) 
 
 Enusted -P.ob-.IO ... i9i8. .t .F.^.S^ooun^ N>. Y., 
 
 by.-.-ist..Lt„A..a..S8iith,J:nf. 
 
 Age at enlistment, 35. yn. and 8.. mos.; occupaUon, &Q.l.dJLetr. 
 
 Prior service (toUl) .2. yrs. and .0. mos. Last discharged .F.&b-.l, 191 8 
 Recommended for discharge on account of 
 
 Psypkas^il??.??!* 
 
 (Suia Dsturs of diaabuity.) 
 
 Became unfit for duty from present disease or ln]i:ry (date) v.filll.2Q^1920 
 Disease contracted or Injury received (date and ptace).^a1'-6..^ndet er- 
 
 ??iR®?l.,?'.}?*..?)?]?-?®i33?>^®.^?'..-^.9.®?^.^jy into service 
 
 Wuen disability arose soldier was (state duty and service. If absent from 
 company, cause and date) No. ifif pr mat i^n, 
 
 Cause of disease, or' circumstances under which It appeared; 
 
 (Note.— In case of wounds (other than wounds received in action), or 
 Injury, if the campany coramander has no personal knowledge as to now 
 received certificates of officers, affidavits of enlisted men, or other parties 11 
 practicable, having such knowledge, special reference bemg made therein as 
 to the sobriety of the soldier at the time of the occurrence, will be procured 
 apd a copy appended to the certificate of disability, and the number so 
 lea will be enumerated hereon. If no information is obtainable, so 
 
 No information 
 
 Dlsabinty ^J ^ffffn^ incurred in Une of duty. 
 
 Zy Capt 65th Inf 
 
 Camp Brady, Md., 
 Jan 22 ^ „ 80 
 
 Co A 
 
 *Strike out words not anphcable 
 
 Form No. 17, A. G. O. 
 Feb. 18-19. 
 
 Army serial number, and grade of the soldier, the company and regiment, 
 or arm, or stafiE corps, or department, to which he belonged, and the date 
 of discharge and cause thereof as stated in the certificate.^ (Par. 160, 
 A, R.) 
 
COMPANY ADMINISTRATION 93 
 
 c. (1) The board of medical officers will critically examine the soldier 
 and complete the "Report of Board of Medical Officers," page 2. (Paf. 
 159, A. R.) 
 
 (2) The board of medical officers will be careful to state in its report {a)- 
 
 (2) 
 
 REPORT OF BOARD OF MEDICAL. OFFICERS. 
 
 From a careful consideration of all the evidence obtainal^le in the case and 
 a critical examination of the soldier, 
 WE FIND : That he Is unfit tor service as a soldier becaase of 
 
 That the disqualifying disability ^^'^^ '^^ ^^^ ^ enlistment and 
 
 That the medical officer who enUsted the soldier jg^blamable (867 A.R.). 
 WK THEREFORE RECOMMEND 
 
 That the soldier be discharged for disabiUty which ,^^^ Inconed to 
 Dne of duty, 
 length of time case has been under observation of one or more members of 
 
 the board - 
 
 In view of occupation, to wlut extent is he disabled from earning subsistence? 
 
 The soldier di^not decline treatment for the reUef of disability (161 A.R.). 
 
 (5fame.y """"(Rani'.)' "(Coips".")" 
 
 ""(Name.')" (Rank.) (Corps.) 
 
 ♦Strike out words not applicable. 
 
 the degree of disability, (&) the description of the disability, wound or 
 disease, (c) the extent to which it deprives the soldier of the use of any 
 limb or faculty, or affects his health, strength, activity, constitution, or 
 capacity to labor. (Par. 161, A. R.) 
 
94 COMPANY ADMINISTRATION 
 
 (3) If the disability was incurred in the line of duty and the soldier 
 declined treatment for the relief of such disability where treatment was 
 directed, that fact will be set forth in the report of the board of medical 
 officers. (Par. 161, A. R.) 
 
 1st Indorsement. 
 Officer, 
 
 .ftS.t.U.lHf.antjry. -Jan.2S4.ia2Q. 
 
 (Post or Regiment.) (Date.) 
 
 2d Indorsement. 
 
 He«dqu«ters ..^LftftP. £?.a.4X»-M4rail.23. 1920 
 
 To tlie Commanding General.. EafiltdCn.Dspli! 
 
 ?.h©..di8ph«u'ge pf.t_hiB..aold_i^^^ 
 
 .r.oppminended. Beppr 
 
 465 ixJilQfl^rd^^ 
 
 
 Indorsement. 
 
 ...3d..... Indorsement. 
 
 Headquarters ..E.DSBIS. EjSii.M. ,19 20 
 
 To the Commanding Officer: 
 
 Camp Brady, Md 
 
 
 (Post or Regiment.) 
 
 
 
 The dtscharce of 
 
 65th Inf 
 
 .Sgt.WajLter.B,.Capps,Op.^jt. 
 is approved. 
 
 
 is , 
 
 By command o(... 
 
 Ma.jqr General Brandar: 
 
 
 
 JlrdrV^.^5^yyv«Cfc(/v 
 
 
 
 Adjutant General . 
 
 , Adiutant. 
 
 (Additional sheets for indorsements, if required, to be attached here.) 
 
 (3) »— 2828 
 
 d. For the purpose of completing his own records the surgeon will file 
 the carbon copy of the letter from the soldier's commanding officer notify- 
 ing him of the discharge, and forward the original directly to the Surgeon 
 General of the Army. (Par. 160, A. R.) 
 
 e. When a soldier is discharged on certificate of disability the ascer- 
 
COMPANY ADMINISTRATION 95 
 
 tained disability as recited in the certificate (Report of Board of Medical 
 Officers, p. 2) will be stated on the final statement as the reason for dis- 
 charge. (Par. 140, A. R.) 
 /. In case of discharge on certificate of disability, the discharge certifi- 
 er 
 
 Indorsement. 
 
 Indorsement. 
 
 (Headquarters ^ 19 
 
 To The Adjutant General of the Army: 
 
 The Midler was discharged at this Post on the ■. 
 
 day of , 191 , and was furnished wltl; a 
 
 dlichaige certlflcate and duplicate final statements. He desires to be 
 
 addressed at.. 
 
 county of — .State of 
 
 Commanding . 
 
 INSTRUCTIONS. 
 
 t. "^firfSSa a company ondetachment commander finds a soldier tmflttcd for 
 military service because'bf wounds or disease he will fill out the certificate 
 on page 1 of this form (duplicate required only in case of insane soldiers, see 
 instruction 5) and submit the case to the post or regimental commander, 
 who will convene a board of medical oflicers to examme the soldier as pro- 
 vided in paragraph 159, Anny Regulations, 1913. 
 
 2. If the board recommends the discharge of the soldier, the post or regi- 
 mental commander will fons'ard the certificate of disabiUty with his recom- 
 mendations thereon to the department or division commander. 
 
 3. The certificate, after having received the action of the department or 
 division commander, will be returned to the post or regimental commander, 
 who will, if the discharge i; authorized, sign the soldier's discharge certificate, 
 see that he is furnished with final statements in duplicate, and forward this 
 certificate of disabiUty directlv to The Adjutant General of the Army. He 
 wil' also inform the surgeon of the discharge, as provided in paragraph 100, 
 Army Regulations, 1913. 
 
 4. This certificate will not, under any circumstances, be given into the 
 hands of the soldier. 
 
 5. In case of an insane soldier the certlflcate oC disability for discharge 
 will be prepared in duplicate and will be accompanied by the reports and 
 papers required by paragraphs -jes-JTO; Arniy Regulations, 1913. 
 
 cate of the soldier will be prepared on Form No. 525, A. G. O., unless the 
 soldier's conduct has been such as to require his discharge on Form No. 526, 
 A. G. O. (par. 181/(1), Ops. J. A. G. 220.8, Feb., 1918, and 220.811, Dec, 
 1918). 
 
 g. In the case of an insane soldier the certificate of disability will be 
 
96 COMPANY ADMINISTRATION 
 
 prepared in duplicate and will be accompanied by the reports and papers 
 required by paragraphs 465^70, Army Regulations. 
 
 134. Field return, Form No. 26, A. G. O. — See Special Regulations 
 No. 58. {See footnote to Par. 37.) {Replaced by Special Return, see par. 37.) 
 
 135. Service record, Form No. 29, A. G. O. — See paragraphs 103-118. 
 
 136. Extract from service record, Form No. 29a, A. G. O. — See para- 
 graphs 119-120. 
 
 137. Company return. Form No. 30, A. G. O.— See paragraphs 37-49. 
 
 138. Inventory of effects, Form No. 34, A. G. O. — Upon the death of 
 any person subject to military law as defined in the second article of war 
 the company commander, or an officer designated by the commanding 
 officer, will secure all his effects and deliver them to the legal representatives 
 or widow of the deceased, or to the designated summary court, if the 
 widow or legal representative is not present. (Par. 84, A. R.) 
 
 a. (1) If the effects are delivered to the widow or legal representative 
 at the time of death, the company commander will prepare an inventory 
 of the effects in triplicate on the prescribed form and deliver the original 
 and one copy to the regimental, separate battalion, or similar unit com- 
 mander, or to the post, camp, or other station commander, as the cause 
 may be, to be forwarded to The Adjutant General of the Army with the 
 report of death. (Par. 154; par. 84, A. R.) In this case the articles may 
 be described in general terms in the inventory of effects instead of being 
 itemized. The third copy of the inventory will be filed in the records ot 
 the company or detachment as provided in subparagraph (2) {c), and 
 later disposed of as therein provided. The name of the widow or legal 
 representative to whom the effects are delivered will be stated in the 
 inventory. 
 
 (2) If no legal representative or widow be present, the summary court , 
 designated by the commanding officer to secure the effects will prepare 
 the inventory of effects in triplicate on the form and dispose of the effects 
 as prescribed in paragraph 84, Army Regulations. The summary court 
 only is authorized to make collections on the deceased's account. 
 
 (a) If the effects are transmitted by the summary court to the 
 widow, legal representative, or other person designated in the 112th 
 article of war, the original inventory and one copy will be forwarded 
 directly to The Adjutant General of the Army with the report of the 
 summary court (Pars. ^Z}/2d and 84, A. R.) 
 
 {b) If the effects are converted into cash, the original inventory 
 and one copy will be forwarded directly to The Adjutant General of 
 the Army with the original receipt of the supply officer or quarter- 
 master for the cash from the proceeds, and the papers enumerated in 
 the 112th article of war. (Pars. 83 ^(/ and 84, A. R.) 
 
 (c) The third copy of the inventory of effects and the duplicate 
 
 receipt of the supply officer or quartermaster for the proceeds of the 
 
 sale of the effects and any cash belonging to decedent's estate will be 
 
 transmitted to the company or detachment commander for file with 
 
 the extract from service record of the deceased. 
 
 h. If the deceased has deposits, each deposit with amount, date, place, 
 
 and name of quartermaster with whom deposited will be noted on the 
 
 inventory of effects under Class II. (Par. 181^(3); par. 1367, A. R.) 
 
 c. Clothing issued to an enlisted man is the property of the United 
 States and forms no part of his effects. Articles of clothing not required 
 
COMPANY ADMINISTRATION 
 
 97 
 
 for burialj(par. 1173, A. R.), and the individual equipment of the deceased 
 will be collected and turned in to the supply officer. (Par. 1756; par. 84. 
 A. R.) ;2 
 
 d. {\)jlr\ preparing the form, if the space allotted under Class I i^ not 
 
 INVENTORY OF THE EFFECTS OF 
 
 .nAVIDSQN* JlEHRy..L*... ...B.62S742 
 
 (Sumanie) (Christian name) (Army serial numlwr) 
 
 laic a .ok. CQ-JL- fiStiL-lJDf 
 
 (Orad") (Company ond regimont or corps or dcpartmont) 
 
 who died on the -„.4tll- day of ....July , /9/9 
 
 Class I — Saber, insignia, decorations, medals, campaign 
 badges, watches, manuscripts, and other articles valuable 
 chiefly as keepsakes. 
 
 Enb lem» Masonio , gold 
 Medal, Spanish War 
 
 tPACKAGE 
 NUMBER 
 
 Medal, Hex loan Se r»vioo 
 
 Wat ohj^old, Hamilt on 
 
 .1 
 
 ... JL 
 
 JL. 
 
 ± 
 
 W at o ^j niol© 1, wr ist \ 
 
 Diary fT^evBonal |_ 
 
 . Bundle,letters (21) l_ 
 
 . P aoka^e , phot ogr aphs 1 7) I 
 
 • 
 
 ^ if * »'♦ i 
 
 i 1 
 
 tTo b© filled out only in case of shipment to The Adjutant General of 
 the Army. 
 « 
 
 Class II— Other effects 
 
 NUMBER 
 
 . ARTrCLES 
 
 1 
 
 Suit,oivilian olothes 
 
 1 
 
 Coat, hunting 
 
 . .-1 Rain-Ooat,.QJnrilian-. 
 
 - -2 H«tB,xxivAliaii. 
 
 3 Shirta^^oivilian 
 
 .:.. 5 Ooilars^^oivilian 
 
 - a Meaktiesroivilian 
 
 1- Suit-oas* r 
 
 1 Shot g4n,-douhla-ALarr.eXle-d 
 
 " :u2:— : Pish ing rodvateet- : -: 
 
 3 — I.:: 
 
 Form No. 84, A. O. O. 
 
 Kd. Jupp 26-18 .("VKR) 
 
98 
 
 COMPANY ADMINISTRATION 
 
 sufficient, the heading "Class II — other effects," will be stricken out and 
 the inventory of Class I effects continued. The heading "Class II — 
 other effects" will be reinserted at the end of Class I effects. 
 
 (2) If the space allotted under Class II is not sufficient, the inventory 
 Clash II — Continued 
 
 $100. 
 
 ARTICLES 
 
 box f iBhing t aoklej, 25. it ens 
 Books, asstd 
 
 * m m Ttt 
 
 DeppBita 
 
 Jul-l-ierPt -Thomas, Ky^^^^^ 
 
 ■ 
 
 Capt T 
 
 .C.Adama^QMQ. -. 
 
 -18,Camp Brady»J4d,:^with 
 P. B. Coy, USA. 
 
 ..$.50.. 
 
 . Sep .B 
 Capt 
 
 $100.. 
 
 May 5-19, Camp Brady, Md. , with 
 
 
 Oapt T.B..Ooy,USA. 
 
 
 « « « « 
 
 
 
 
 
 
 
 
 
 
 Money 
 
 Specie... $--i..7.5 .(.Qents) 
 Notes ... $248^0.0 
 
 / certify that the foregoing ineeniory comprises all the effects of 
 .the deceased whose name appears on the first page hereof, and that 
 
 •the ef ecu were delivered to . R.<?^.*.?.B...Dayids.On^ 
 
 (Qlvo name and degree o( relationship; 
 
 nephew, legal representative of dec' d 
 
 inegaTreproscntative or beneflciary named ijy the deceased, so state.) 
 •ifH^ffeTtFSf^CfUK t fiUUt VSOl fvivjtn\na A/ T^ric Adf^twn^nitiieral oj 
 ^t^mlPanSTfiofT df Ct^rfl'ffSVi iwi StAd. 
 
 NormnL Smith 
 
 Norman A. Smith, 1st Lt,65th Inf 
 
 .JQaiftp .Brady,^lld,. 
 
 (Staui,. I 
 
 .July.fi ,1910.... 
 
 (Date) 
 •Strike out words not applicable. 
 
 INSTRUCTIONS 
 
 1 If the snace allotted under Class I is not suITicient, the heading 
 "Class II— Other effects" will be stricken out and the inventory of 
 Class I effects continued. The heading "Class II— Other effects" will 
 be reinserted at the end of the list of Class I effects. 
 
 2 If the space allotted under Class II is not sufTicient the inventory 
 will bo extended on another Form No. 34, A. G. C, which will be se- 
 curely fastened to the bottom of the second page of the first form. In 
 this case the certificate on the second form only will be completed and 
 dgned. 
 
 8. Bee also paragraphs 84 and 85, Army Regulations, 1«13. 
 
 3—6117 
 
COMPANY ADMINISTRATION 99 
 
 will be extended on an additional Form No. 34, A. G. O., which will be 
 securely fastened to the bottom of the second page. In this case the 
 certificate on the additional form only will be completed and signed. 
 
 (3) When the inventory is prepared by the summary court the effects 
 will be itemized in detail. 
 
 (4) Copies of the inventory of effects may be made by carbon process, 
 but the copies as well as the original will be signed. (Par. 83}/^d, A. R.) 
 
 139, Furlough, Form No. 66, A. G. O. — a. A furlough on Form No. 66, 
 A. G. O., will be given to each enlisted man granted a furlough. (Pars, 
 106-108, A. R.) 
 
 b. The limits prescribed will be stated on the furlough so that if exceeded 
 the furlough may be revoked and the soldier arrested. An enlisted man 
 will not leave the United States to go beyond the sea unless the furlough 
 includes permission to do so. (Pars. 109 and 1233, A. R.) 
 
 c. The authority under which a furlough is granted (whether under 
 Army Regulations or pursuant to the orders of a superior) will be cited 
 on the face of the furlough by the officer who prepared it, so that when 
 the furlough is presented to a disbiirsing officer for payment of commu- 
 tation of rations he may be assured that it is supported by the necessary 
 orders if the period for which it is granted does not fall within the com- 
 petency of the authority cited. (Pars. 109, 1233, A. R.) 
 
 d. The furlough will show under "memoranda" signed by the company 
 commander — 
 
 (1) That the soldier was last paid to include a certain date; 
 
 (2) That he was actually rationed by his organization to include the last 
 day of duty. (Par. 1233, A. R.) 
 
 e. (1) Furloughs granted to soldiers serving beyond the continental 
 limits of the United States for the purpose of returning thereto, take effect 
 on the date the enlisted men reach the United States. This date will be 
 indorsed on the furlough by the transport quartermaster, if travel is by 
 United States transport, or by the captain, purser, or other proper officer 
 of the ship, if travel is by commercial steamer, or by the C. 0. or Personal 
 Adjutant or S. O. of motor convoy or military train. Such furlough will 
 direct the soldier to report for duty on the last day of his furlough at the 
 military post nearest the particular home port or point of departure from 
 which transports (or commercial steamers, if there be no transport) or 
 convoys usually depart for the return journey to the soldier's station. 
 
 (2) The commanding officer of the post or camp where such men report 
 will cause notation to be made on their furloughs showing the dates the 
 men so reported. 
 
 (3) At the proper time he will issue orders returning the men to their 
 proper stations. A copy of the order will be given to the soldier and a 
 copy furnished to the company commander concerned. 
 
 (4) The quartermaster of the transport, or proper officer of commercial 
 steamer or other transportation on which the soldier travels, will indorse 
 on his order the dates during which he was subsisted aboard transport, 
 commercial steamer or other transportation. The order will be retained by 
 the soldier and delivered by him to his company commander as evidence 
 of authority to be absent during the time required to travel in rejoining 
 his station. 
 
 (5) The order will state the date the soldier arrived in the United States, 
 
100 
 
 COMPANY ADMIN ISTRATIOxN 
 
 CERTIFICATE AS TO DATE OP ARRIVAL WITHIN CONTI- 
 NENTAL LIMITS OF U. S.. AND SUBSISTENCE FURNISHED 
 EN ROUTE 
 
 The quartermaster or agent of an Army transport or other military 
 transportation, the paymaster of a naval vessel, or purser of a commer- 
 cial vessel, upon which a soldier is en route to the U. S. for furlough, 
 will certify below as to date of arrival within the continental limits of 
 the U. S., and as to subsistence furnished en route. 
 
 I certify that subsistence was furnished the soldier, named in this 
 
 certificate of fiurlough from , 19 to , 19 , 
 
 both dates inclusive, on 
 
 which arrived at _ on , 19 on 
 
 , 19 
 
 Signature 
 
 Rank and other official designation 
 
 CERTIFICATE AS TO DATE OF ARRIVAL AT AND DEPART- 
 URE FROM MILITARY STATIONS. EN ROUTE FROM FUR- 
 LOUGH 
 
 In returning from furlough to a station beyond the continental limits 
 of the U. S. the soldier will report to the military station nearest the 
 point of departure from the U. S. The date of his arrival at and de- 
 parture from will be noted below, with a statement of subsistence fur- 
 nished. When transportation or commutation of rations are furnished 
 the soldier returning from furlough notation will be made below. 
 
 I certify that the soldier named herein reported for duty at this 
 
 station on , 19 , * was subsisted from , 19 
 
 to , 19 ; * was furnished * commutation of rations 
 
 * transportation to He left this station pursuant to 
 
 on 19 
 
 Signature 
 
 Station : 
 
 Rank, etc. 
 
 CERTIFICATE OF SOLDIER'S IMMEDIATE COMMANDING 
 OFFICER AS TO HIS RETURN FROM FURLOUGH 
 Commutation of rations will be paid the soldier for the inclusive dates 
 of the beginning and end of his furlough. The soldier's organization 
 is not entitled to draw rations for him within such inclusive dates. 
 
 This soldier reported for duty as required by this furlough certificate' 
 
 on 19 , and will be included in the ration account of his 
 
 organization beginning with the end of the period for which he has 
 xeceived rations in kind or commutation therefor. 
 
 Signature 
 
 Station: 
 
 Rank, etc. 
 
 Commanding 
 
 * Stri!:e out words not applicable. 
 
 o r 
 
COMPANY ADMlKlStR^ATION^^^ ^ '^ ^^ ^'^ .''\ lOi 
 
 FURLOUGH 
 
 To Whom It May Concern: 
 
 Pursuant to authority given in 
 
 (Give full reference to orders or other authority) 
 
 a FURLOUGH is hereby granted to 
 
 (Surname) (Christian name) 
 
 (Army serial number) (Grade) (Company and regiment or corps or department) 
 
 for the period * from 19 * from date of arrival in the United 
 
 States, to 19 , both dates inclusive. He is authorized to 
 
 visit He will report for duty on or before the expi- 
 ration of the period to 
 
 (Organization and station, or military station nearest point of departure from the United 
 
 States) 
 
 Place: 
 
 Date: 19 
 
 Commanding. 
 
 MEMORANDA FROM COMPANY COMMANDER 
 
 This soldier was last paid in full to include 19 ..^ *and 
 
 has received partial payments since that date amounting to $ 
 
 He will be included in the ration account of his organization to include 
 
 19 
 
 Previous furloughs in current enlistment : . 
 
 Soldier's age: years; height: feet; inches; build: ; 
 
 eyes: ; hair: ; complexion: ; signature-. 
 
 ; address on furlough : 
 
 Rank, etc. 
 
 Signature 
 
 Commanding 
 
 This space will be used for reference to higher authority, when 
 necessary, and for the action of such authority thereon. 
 
 (When so referred the certificate above will not be completed until approval below is 
 
 returned.) 
 
 Form No. 66, A. G. O. 
 Feb. 9, 1920. 
 
 * Strike out words not applicable. 
 
102 
 
 COMPANY ADMINISTRATION 
 
 the date he reported at the post or station, and whether or not commutation 
 of rations has been paid. 
 
 /. (1) If a soldier on furlough reports at post, camp, or general recruicing 
 station without means to return to his proper station the commanding 
 officer will cause the date whereon the soldier so reported to be noted on 
 his furlough. (Par. 110, A. R.) 
 
 (2) At the proper time he will issue orders returning the man to his 
 proper station. A copy of the order will be given to the soldier and a copy 
 furnished to the company commander concerned. 
 
 140. Descriptive list of deserter, Form No. 95, A. G. O. — See Special 
 Regulations No. 58. {Edition of 1920.)* 
 
 Form No. 135-3, A. G. O., is continued in use. 
 
 (2) 
 
 mm Of mim nmum gf ENiiSTEo man prior to 
 
 SEPAMTIOK fm SERVICE IN THE UNITED STATES ARMY 
 
 M'Jf 
 
 (QccupfttiOD E 
 
 DECLARATION OF SOLDIER 
 
 * Question. Have jrou «c,' reoson to belie-e tbal at the present time you are 
 •uSedsg trcm tbe effects of &!ijr wound, injuty, or disease, or tliat you have 
 anr dlsabiiity or Impainnent of health, whether or not incurred In the military 
 aenlee? 
 
 et the 
 
 CERTIFICATE OF IMMEDIATE COMMANOiNG OFFICER 
 I CERTIFY THAT: 
 
 * Aside from bis own statement I do not know, nor have 1 any reason to 
 beiieve, that the soldier who made and sl(aed Oie lorefolni decUration haa 
 a vound. injury, or disease •« lh« proMnt ttae. whether or not Incurred is 
 the mUiUry sorv'ce ol the nnited Sum. 
 
 • The soldier who made and sUned the loreioiug declaralion aas a twooad, 
 tinlury, t»r dlMue, whkh was incurred about , m , 
 
 The oalura lad tocatiaa et the twound, tin jury, tor disease, so far as known. 
 
 Q. Wbea wu tbe disabiUty incurred? 
 
 I under which Incurred were.. 
 
 C. Where was Ibc dissbility incurred? 
 
 A 
 
 Q. Stste the cimimstances. i! known, under which the disability was 
 
 In my opinion the wound, Inhuy, or <liw«^|^asl} •ridnX* in the t 
 
 I declare (hat tbe loretoiai qttestions and i 
 read orer to me, and that I tally understand the question*, and (bat i 
 replies to (hem are true in every respect and are correctly recorded. 
 
 (Signature of soldier.) 
 
 (Signature of witnessing olBoer.) 
 
 (Rani and organiution.J 
 
 (1) 
 
 141. Warrant, noncommissioned officer's. Form No. 152, A. G. O. — 
 
 See Special Regulations No. 58. {Edition of 1920.) 
 
 142. Report of survey. Form No. 196, A. G. O. {See Appendix IV for 
 material changes affecting the text of this paragraph.) — a. This form will be 
 used in making reports of survey on all classes of public property to be 
 
 * The service record will have to be sent to the personnel adjutant to admit of his pre- 
 paring this form. 
 
COMPANY ADMINISTRATION 103 
 
 acted upon by a surveying officer. The survey of property is governed by 
 paragraphs 683-686, 710-726, Army Regulations, which define the duties 
 
 Descriptive List of Deserter 
 FROM the United States Army 
 
 ^^^.^9.E.f....^9J^A^P..^.'.. ?A^.?.l?. 
 
 (Surname.) (Christian name.) (Army serial number.) 
 
 Pvt Co A 65th Inf 
 
 (Grade.) (Company and regiment or corps or department.) 
 
 *Accepted for enlistment at...i?.9.L^»^.H8. B!^8?.^?}A5.- 
 
 (*In case of voluntarily enlisted men only.) 
 
 Enlisted (or inducted) into military service -.v[?.^...^5 1 
 
 , 191 9, at ..XJolumbixa-Bka^OM-o 
 
 ..,.._... Deserted -.'?.H??.-?? , 191^ 
 
 ^^ Camp Brady, Md. 
 
 Residence SB?du sky, Ohio 
 
 Name and address given by soldier of person to be notified 
 in case of emergency: 
 
 John.H,.p.awBpnjUncle^^ 
 
 (Name and degree of relationship; if friend, so state.) 
 
 West Hot elj,Sand^^^^^ 
 
 (Address.) 
 
 Born in Cleveland Ohio 
 
 (Town or city.) (State or country.) 
 Age 2.8 years; occupation ....^A^.?.?.!^!?*?? 
 
 Eyes i?.?y 1,^ blaok ^^^piexion l^l^ 
 
 Height ."!.„... feet inches. 
 
 Prominent scars and marks; also an^r peculiarities in ap- 
 pearance, clothing worn at desertion, and such other 
 data as may aid in identification: 
 
 R thumb nail gonecj tattooed eagle on 
 chest: wore khaki uniform when laat 
 
 - jA4fd^f!fUno 
 
 //J AS. H. MOSS 
 
 Z^.Zal^65.t.h.J.nl... 
 
 ' Commanding. 
 Camp Brady^Md. 
 
 (StaUon.) 
 
 J Ul 3 9 
 
 -.- ,191 
 
 (I»te.) 
 
 Ed. Aug. 1-18. 
 
 of surveying officers, fix^the power of the convening authority, and give 
 instructions relative to the preparation of reports of survey. 
 
 b. Public property which has been damaged beyond repair at the station, 
 
104 COMPANY ADMINISTRATION 
 
 INSTRUCTIONS ON BACK OF FORM N0.95, A.G.O. 
 
 1. The 106th Article of War, enacted by Congress 
 August 29, 1916 (39 Stat., 677), provides that: 
 
 "It shall be lawful for any civil officer having 
 authority under the laws of the United States, or 
 of any State, Territory, District, or possession of 
 the United States, to arrest offenders, summarily to 
 arrest a deserter from the military service of the 
 United States and deliver him into the custody of 
 the military authorities of the United States." 
 
 2. Paragraph 121, Army Regulations, 1913, pro- 
 vides that "A reward of $50 will be paid to any civil 
 officer or civilian for the apprehension and delivery, 
 to the proper military authorities at a military post, 
 of a deserter from the military service, except a 
 deserter from the Philippine Scouts, for whose ap- 
 prehension and delivery a reward of $20 will be 
 paid. A reward of $50 will also be paid for the ap- 
 prehension and delivery, to the proper military 
 authorities at a military post, of an escaped military 
 prisoner. No reward will be paid in the case of a 
 deserter or of an escaped military prisoner who is 
 serving in the Army, Navy, or Marine Corps, or in 
 the case of a deserter who, subsequently to his de- 
 sertion, has been dishonorably discharged from any 
 other enlistment in the Army, or who can claim 
 exemption from punishment under the 39th Article 
 of War. The reward will be paid by the Quarter- 
 master Corps, and will be in full satisfaction of all 
 expenses for arresting, keeping, and delivering the 
 deserter or escaped military prisoner. . . ." 
 
 3. Under the 39th Article of War, referred to in 
 paragraph 121, Army Regulations, quoted above, a 
 soldier who deserts in time of peace cannot be 
 tried for that offense after the expiration of three 
 years from the date of desertion. 
 
 4. Paragraph 118, Army Regulations, provides that 
 "When a soldier deserts, or a general prisoner es- 
 capes, from a post or station, or command in the 
 field, the commanding officer will cause copies of 
 descriptive lists of the deserter, or escaped general 
 prisoner, to be at once prepared on the prescribed 
 form, and sent to such marshals, sheriffs, and police 
 officers as he may deem proper; also to the officer 
 in charge of any recruiting station at or near the 
 place where the deserter or escaped general pris- 
 oner was accepted for enlistment, who will di*;- 
 tribute them to the best advantage among civil 
 officers in that vicinity authorized by existing law 
 to summarily arrest a deserter or escaped general 
 prisoner from the Army. In case of desertion of 
 men inducted into the service under the selective- 
 service law, copies of the descriptive lists of desert- 
 ers will also be sent to the local boards having 
 original jurisdiction." 
 
 5. Paragraph 119, Army Regulations, provides that 
 "The commanding officer of a post or station, or 
 of troops in the field, will promptly notify The 
 Adjutant General of the Army, on the form pro- 
 vided for that purpose, of every desertion and of 
 every escape of a general prisoner from his com- 
 mand, giving the full name, company, and regiment 
 of such deserter or escaped general prisoner, with 
 date of enlistment and date and place of desertion 
 or escape." 
 
COMPANY ADMINISTRATION 
 
 105 
 
 or has deteriorated so as to impair its usefulness, which is lost, stolen or 
 otherwise illegally made way with, except while in transit (see subpar. c), 
 will be listed on this form by the responsible officer for survey by a dis- 
 interested officer, except when charged on statement of charges without 
 objection on the part of the person charged (par. 710, A. R.), or except 
 when exchanged on certificate (pars. 67 and 176d). Report of survey will 
 be prepared in triplicate: the copies will be accomplished throughout as 
 
 
 11 
 
 
 originals. When only a responsible or interested officer is present the pro- 
 cedure outlined in paragraph 711, Army Regulations, will be followed. 
 
 c. (1) When property has been damaged, lost, stolen, or otherwise 
 illegally made way with while in shipment or transit from an issuing agency 
 to a company, over, short, and damaged reports (P. & S. Form No. 261) 
 will be prepared and forwarded to the carrier or consignor by the supply 
 officer concerned at the request of the company officer. If neither the 
 
106 
 
 COMPANY ADMINISTRATION 
 
 carrier nor the consignor will accept the responsibility for the deficiency, 
 a survey will be initiated by the company officer, who will attach thereto 
 copies of the over, short, and damaged report upon which, will appear a 
 •denial by the carrier and consignor of responsibility in connection with 
 the loss of the property. (Pars. 668 and 721, A. R.) 
 
 (2) When articles of clothing or equipment issued to officers or enlisted 
 
 REPORT OF SURVEY 
 
 Date 
 
 Julys jgl9 
 
 .?}?^...*F.?.?.?*?.r. Property submitted for survey pertaining 
 
 (Class of property.) 
 
 65th Inf 
 to .J.nAiyi4.\?J|l.P-ft'?AE???M.?.?.9.9r.f'. , ofPy*..?».StDaw8onj.Cp..A., at 
 
 (SCO Instruction No. 1.) 
 
 ^^8.g£ff>^-'*"*' 
 
 DISrOSITION. 
 
 DATE AND CIRCUMSTANCES. 
 
 These art ioles were ■iBsinf 
 
 ..?...J...Pl:*''*!^?^°*'*:*:*"' ! ^..i?^.J ! : Lp«y«8op^Cq..A^65th inf., when 
 
 1 I Rat.seryioe i 2 JOO j i j oheoked by the Sup Sgt on Jun 
 
 Orna«ent6,oollap i 07 | beoai» AlOL. He 
 
 jdropped as 
 
 Shirt, flannel 
 
 a 50 la deserter i*olya»!l919. A 
 
 Shoes, russet 
 
 4!< 
 
 oaref ul search was made but 
 
 1 
 
 1 
 
 Stookitags,optton 1 lie 
 
 Dndershirt.ootton j |60 
 
 
 the property oould not be 
 
 
 
 looated. 
 
 
 * .7 1 
 
 ' !. . 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 i 
 
 
 
 
 
 
 j 
 
 
 
 
 
 
 1 
 
 
 
 
 
 1 
 
 
 
 
 
 1 
 
 
 
 
 ! 
 
 1 
 
 
 
 
 
 
 1 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 ■ 
 
 
 1 
 1 
 
 
 
 
 
 ..11.....; : i 
 
 
 
 
 
 : 1 
 
 
 
 
 ...j.......... 
 
 
 
 
 
 
 - i :. 
 
 
 Voucher to - -^ — of 
 
 men for their use are lost en route to or from an oversea station, the pro- 
 cedure will be as prescribed in paragraph 683, Army Regulations, a 
 certificate furnished the responsible party being the voucher whereon the 
 property may be dropped from his individual equipment record or property 
 loan record, as the case may be, without further action. 
 
 d. With reference to its disposition unserviceable property is divided in 
 two classes: (1) Worn out or damfaged by fair wear and tear in the 
 
COMPANY ADMINISTRATION 107 
 
 service, and (2) rendered unserviceable from causes other than fair wear 
 and tear in the service. Property of the first class will be exchanged on 
 certificate (pars. 67 and 17 6d), will be disposed of by survey in accordance 
 with the provisions of paragraph 717, Army Regulations, or by certificate 
 (see Appendix IV), or if the visit of the inspector general is imminent 
 it may be submitted for his action without survey. Property of the 
 
 Puce *• 
 
 I do solemnly swear (or afiinn) that the articles of public property named hereon were lost, 
 d > mogc d;-«».<w n> i OM t in the manner stated, while in the public service. 
 
 ..^JLxOffiiAaminX' 
 
 JohnC.^'l'ffiiiber 
 
 Sworn to (or aflirmed) before mc, and subscribed in my presennc^his .^.. third "_ day of 
 
 Jyiy. , i9;A?-. y/zf'V/^ .— »y^ 
 
 I certify tliat the loss, dc3tntetien,.-d«aukge^a£auu|ouucaaliilitj' of the articles of public property named 
 hereon was occasioned by unavoidable causes, and without fault or neglect on my part; [a i ui Ui a t o ar l t nrl i rl i; 
 hslrd Ti^rctTn^TrttiTT^ vi^TvorgliniinHtimi bydiuatj^ictKiii, lius o wir e xim iifaBO'Py^ttpp c f jumitly ^h nj Hcy g r n e on 
 ■pfe^owsly-rwidcnmctt-, \rt» foceoHio unat rr iceabl e iw-thtym ann e f Btatod l i cr eJar-ftHd-isr iM my op iiWOH , worthloei *- 
 i«*-f»M4h«»>p«*blk;-»»e<]- (Portion of paragraph in brackets to be canceled when not applicable.) 
 
 IstXLt^eSJih.Lnf: 
 
 (Ronkund organiftion.) Jiesjxmsible Officer. 
 
 Station .: , , 19 To , 
 
 who, bj- order of the Commanding Officer, is appointed surveying officer on the articles of public property 
 named hereon. 
 
 (RankUKlorguiiuUan.) Adjvianl. 
 
 I have examined all available testimony in this case, and I havo personally investigated the same, and 
 it is my belief that ^ 
 
 Report of Survey, Page 2. 
 second class must be submitted for the action of an inspector general 
 except in the case of public animals (par. 1073, A. R.), except when dis- 
 posed of by certificate as above and except when charged upon a statement 
 of charges without objection on the part of the person charged, and will 
 be disposed of as provided in paragraph 717, Army Regulations. A 
 survey will be had in connection with property of the second class prior 
 to action of an inspector general, except when charged as above or dis- 
 
180 COMPANY ADMINISTRATION 
 
 posed of by certificate, and a copy of the report of survey will be attached 
 to the inventory and inspection report (Form No. 1, I. G. D.). The fol- 
 lowing exceptions to action by a surveying officer or inspector general are 
 made: ^ 
 
 (1) Arms for which a test for un serviceability is definitely prescribed 
 will be so tested before being submitted for action as above prescribed. 
 
 RECOMMENDATIONS. f^s" ' 
 
 List of WitiMMes: 
 
 Surveying Officer. 
 
 ApproTvd , 19 The property recommended to be dfeatroyed or 
 
 (DlU.) 
 
 salvagad ku been peraonallj inspected by me, And has no salable value. 
 
 ConnnttTiding. 
 
 fWirnJying witK the ioatroctionB of the commanding ofiScer, I have witnessed the dcstniction of t':c 
 approved by him for destruction, or have received the articles ordered to he reclaimed. 
 
 (To be used only when articles are ordered destroyed or salvaged.) ■ 
 
 Report of Survey, Page 3. 
 
 (2) Permission must be secured for the submission of medical property 
 and signal property for survey or inspection as respectively prescribed in 
 paragraphs 1488 and 1566, Army Regulations. 
 
 (3) Silken colors, standards, or guidons will not be survcved. (Par. 239, 
 A. R.) 
 
 (4) Musical instruments may be surveyed, or repaired locally. (Par. 
 1179, A. R.) 
 
COMPANY ADMINISTRATION 109 
 
 (5) The survey of animals preliminary or subsequent to disposition will 
 be determined by the circumstances or the emergency. (Par. 1073, A. R.) 
 
 (6) When an organization is about to change station, a survey will be 
 had on all china and glassware. The quarterly allowancfe for breakage 
 may be dropped from the property loan record by listing on a properly 
 certified shipping ticket (par. 176^), which will be attached as a voucher 
 to the property loan record. Breakage or loss in excess of this allowance 
 will be dropped upon an approved report of survey. (Par. 1023, A. R.) 
 
 e. (1) Public property lost in consequence of the soldier's desertion 
 must be surveyed before it will be charged against the deserter. (Pars. 160 
 and 197c; pars. 116 and 687, A. R.) 
 
 (2) Articles of public property lost, embezzled, or damaged through 
 neglect of a civilian employee may be charged against his pay, preferably 
 by report of survey. (Par. 688, A. R.) 
 
 (3) Reports of survey authorizing charges against individuals, including 
 deserters, are subvouchers to the statement of charges which is a voucher 
 to the property loan record or individual equipment record, as the case 
 may be, and will be retained until inspected by the auditor, when both 
 reports of survey and statement of charges may be destroyed. (Pars. 71 
 and 75.) 
 
 /. (1) The property pertaining to different staff departments will not 
 be listed on the same report of survey, separate reports being required for 
 each class of property. (Par. 716, A. R.) 
 
 (2) Articles of engineer and ordnance property will be particula;rly 
 classified for survey. (Par. 678, A. R.) 
 
 ■ (3) Action of a surveying officer or inspector for loss of or damage to 
 public property will be requested by a responsible officer within 30 days 
 after discovery of such condition, except in special circumstances, which 
 will be explained by the officer in his certificate on page 2 of the report of 
 survey. (Par. 723, A. R.) 
 
 (4) Loss or damage charged against a soldier will be subject to a report 
 of survey in every case if he so requests. (Par. 1606 (2).) {Par. 686 A. R.) 
 
 g. (1) When preparing the report of survey the initiating officer will 
 enter quantity, name of article, and money value. Column B (Disposi- 
 tion) will be filled out by the surveying officer, using the abbreviations 
 "D" (to be destroyed), "I" (to be held for inspection), "S" (to salvage 
 officer), "C" (to be continued in the service). In column C will be en- 
 tered items for which credit may be taken. In the column headed "Date 
 and circumstances" the initiating officer will enter the date and a state- 
 ment of the circumstances attending the loss, damage, or destruction of 
 the articles surveyed, and, in the case of ordnance stores, the date of 
 receipt. The statement must he sufficient to indicate the circumstances of 
 loss or damage. The initiating officer will enter in the report of survey 
 on the third line from the top the kind of property account upon which 
 the property is carried, e. g., "Property Loan Record," or "Individual 
 Equipment Record," of "Co. A, 65th Inf.;" at the bottom he will enter 
 after the word voucher the kind of property ac : unt. 
 
 (2) When a survey is made on the loss > < small arms the report must 
 show, under "Date and circumstances," whether or not the arms were 
 stored at the time of their loss in arm racks or lockers furnished by thfe 
 Ordnance Department for their safe keeping or were being used at the 
 time in the performance of military duty. In all cases the report must 
 
no COMPANY ADMINISTRATION 
 
 show clearly whether or not every reasonable precaution was taken to 
 prevent the loss. (Par. 302^, C. of O. 1916 Supl.) 
 
 (3) When the property has been previously surveyed, a statement to 
 this effect will be included under "Date and circumstances" so that the 
 surveying officer may cohsider previous reports of survey. (Par, 711, 
 A. R.) 
 
 (4) When any property is included that has been lost, destroyed, or 
 damaged by means other than fair wear and tear in the service, the facts 
 will be sworn to as provided for on page 2 of the report of survey. If the 
 oath is subscribed to by the responsible officer the certificate need not be 
 accomplished. If the oath is subscribed to by any other individual than 
 the responsible officer the latter will accomplish the certificate. In case 
 only property rendered unserviceable through fair wear and tear in the 
 service is listed on the report of survey, a certificate only will be accom- 
 plished by the responsible officer; but the surveying officer will exercise 
 great care in examing such property and will state in his findings whether 
 he found its unserviceable condition to be due to fair wear and tear in the 
 service. If he finds this not to be the case, he must fix the responsibility 
 for such damage or loss upon the proper party. 
 
 (5) It will devolve upon the responsible person to furnish original cer- 
 tificates and affidavits to support his contention that he be relieved of the 
 responsibility, together with such attested copies of certificates and affi- 
 davits as must accompany the survey. Where documentary evidence 
 is submitted it will be marked "Exhibit A," "Exhibit B," etc. It will be 
 so noted and referred to by the surveying officer in his report. All docu- 
 mentary evidence will be fastened between pages 2 and 3 of the report of 
 survey. Where theft and embezzlement is involved the claim must be 
 supported with special care. In every case all pertinent evidence must 
 be made available so that the surveying officer will not be dependent 
 upon the statements of interested parties; this is particularly necessary 
 when, under paragraphs 683 and 685, Army Regulations, the officer is 
 directly involved, whether the cause is avoidable or unavoidable. (Pars. 
 682, 683, and 713, A. R.) 
 
 h. In connection with the survey of property, it will be noted — 
 
 (1) That the survejnng officer can not condemn public property. Such 
 condemnation will be by direction of the reviewing authority. (Par. 715, 
 A. R.) 
 
 (2) When final action has been taken on reports of survey by the ap- 
 proving and appointing, or higher, authority in accordance with paragraph 
 719, Army Regtilations, distribution of the three signed copies of the 
 report of survey w'll be made as follows: 
 
 (a) One (the original) to the Director of Finance, Munitions Build- 
 ing, Washington, D. C. 
 
 (&) One to the zone property auditor, who is charged with auditing 
 the property accoimt from which the property is to be dropped by 
 authority of the report of survey. 
 
 (c) One to the officer initiating the survey for use as a voucher to 
 the stock record card, property loan record, or individual equipment 
 record from which the property surveyed is to be dropped. 
 
 143. Descriptive card of public animals, Form No. 277, A. G. O. — See 
 paragraphs 76-78. (Pars. 1069-1071, A. R.) 
 
 144. Record of known -distance rifle firing (individual), Form No. 304, 
 
COMPANY ADMINISTRATION 11 1 
 
 A. G. O. — a. (1) This form is for three years' record and will be used for 
 individual record of known-distance rifle practice, qualification course. 
 
 (2) The record will be kept in the personal possession of the company 
 commander and not allowed in the hands of an enlisted man from the 
 beginning of record practice until the reports required by paragraph 255, 
 S. A. F. M., have been rendered. (Pars. 101, 102; par. 101, S. A. F. M.) 
 
 (3) For methods of scoring and classification see paragraphs 101 and 
 254, Small Arms Firing Manual. 
 
 (4) All entries on the individual record of known-distance rifle firing 
 will be made in ink and no correction or alteration made except by the 
 company commander, who will initial each correction or alteration. (Par. 
 101, S. A. F. M.) 
 
 (5) If a soldier is a member actually firing on a prize-winning team, in 
 a national team match, this fact will be noted under "Department rifle 
 competition." 
 
 (6) The scores in slow and rapid firing and final qualifications, with 
 date, will be transcribed to the service record imder the supervision of the 
 company commander. (Par. 101c (1).) 
 
 (7) For instructions in regard to filing and disposition of the record see 
 paragraphs 1026(6), 102c(l), and 214. 
 
 b. (1) The record of an officer attached to a company for practice will 
 be duly attested and transmitted to the officer. (Par. 102c(2).) 
 
 (2) The record of an enlisted man attached to a company for practice 
 will be similarly attested and transmitted to the officer charged with the 
 custody of the soldier's service record. 
 
 145. Record of pistol firing (individual), Form No. 305, A. G. O. — 
 a. (1) This form is for three years' record and will be used for individual 
 record of pistol firing. 
 
 (2) The record will be kept in the personal possession of the company 
 commander and not allowed in the hands of an enlisted man from the 
 beginning of record practice until the reports required by paragraph 255,. 
 S. A. F. M., have been rendered. (Pars. 101, 102; par. 101, S. A. F. M.) 
 
 (3) For methods of scoring and classification, see paragraphs 101, 243^ 
 and 254, Small Arms Firing Manual. 
 
 (4) All entries on the individual record of pistol firing will be made 
 in ink and no correction or alteration made except by the company 
 commander, who will initial each correction or alteration. (Par. 101, 
 S. A. F. M.) 
 
 (5) If a soldier is a member actually firing on a prize- winning team in 
 a national team match, this fact will be noted under "Department pistol 
 competition." 
 
 (6) The scores in record practice and expert tests in both the dismounted 
 and mounted courses, will be transcribed to the service record under the 
 supervision of the company commander. Par. 102c (1).) 
 
 (7) For instructions in regard to filing and disposition of the record see 
 paragraphs 1026(6), 102c(l), and 214. 
 
 b. (1) The record of an officer attached to a company for practice, will 
 be duly attested and transmitted to the officer. (Par. 102c(2).) 
 
 (2) The record of an enlisted man attached to a company for practice, 
 will be Similarly attested and transmitted to the officer charged with the 
 custody of the soldier's service record. (Par. 102c(l).) 
 
 146. Report of individual classification in rifle practice. Form Nc. 307, 
 
112 COMPANY ADMINISTRATION 
 
 A. G. O. — a. The report will be prepared by the company commander as 
 soon as possible after the completion of the firing. (Par. 255, S. A. F. M.) 
 h. (1) When the regiment is not separated, the report will be prepared 
 in duplicate and one copy transmitted to the battalion commander, who, 
 after verifying it from the individual records of known-distance rifle firing, 
 will forward the report to the regimental commander. (Par. 255, 
 S. A. F. M.) 
 
 (2) When a battalion is serving away from regimental headquarters 
 but in the same territorial department, the report will be prepared in dupli- 
 cate and one copy transmitted to the battalion commander who, after 
 verifying the correctness of the report, will forward it to the regimental 
 commander through the post commander. (Par. 255, S. A. F, M.) 
 
 (3) If the regimental headquarters is serving in a different territorial 
 department, the report will be prepared in triplicate and two copies trans- 
 mitted to the battalion commander who will forward one copy through 
 the post commander to the regimental commander, and one copy through 
 the post commander to the commander of the department in which the 
 company is serving. (Par. 255, S.. A. F. M.) 
 
 (4) When a company is serving away from other companies of the regi- 
 ment but in the same territorial department as regimental headquarters, 
 the report will be prepared in duplicate and one copy transmitted to the 
 post commander, who, after verifying the correctness of the report from 
 the individual records of known-distance rifle firing, will forward it to the 
 commander of the battalion to which the company belongs. (Par. 255, 
 S. A. F. M.) 
 
 (5) When a company is serving away from other companies of the regi- 
 ment and in a different department from the headquarters of the regiment 
 the report will be prepared in triplicate and two copies transmitted' to the 
 post commander, who will forward one copy to the commander of the 
 battalion to which the company belongs, and one copy to the commander 
 of the department in which the company is serving. (Par. 255, S. A. F. M.) 
 
 c. Instructions for the filing and disposition of the copy of the report 
 retained with the records of the organization are contained in paragraphs 
 1026(4), 102c(3), and 214. (Par. 255, S. A. F. M.) 
 
 d. (1) The report will contain the names of all officers and enlisted men 
 qualifying as expert riflemen, sharpshooters, and marksmen, in the practice 
 season for which the report is rendered. (Par. 255, S. A. F. M.) 
 
 (2) The names of officers so qualifying, including those attached, if any 
 (subpar. (5)), will be entered first and ruled off from the remainder of the 
 report. (Par. 255, S. A. F. M.) . 
 
 (3) The names of enlisted men so qualifying will be entered in groups 
 according to classification. (Par. 255, S. A. F. M.) 
 
 (4) No entry will be made of the names of those enlisted men who did 
 not qualify in the practice season covered by the report but who are en- 
 titled to classification and additional pay therefor as the result of qualifi- 
 cation attained in a prior season in the same enlistment, nor of the names 
 of those who are below the grade of marksman. (Par. 255, S. A. F. M.) 
 
 (5) Officers and enlisted men attached to a company for practice will be 
 noted separately in red ink after the names of the officers and enlisted men 
 of the company, respectively, and classed in the order prescribed in sub- 
 paragraphs (2) and (3). (Par. 255, S. A. F. M.) 
 
 e. In the summary will be entered the total number of officers and en- 
 
COMPANY ADMINISTRATION 113 
 
 listed men entitled to be classified as expert riflemen, sharpshooters, marks- 
 men, first-class men, and second-class men, and the number unqualified. 
 (Par. 255, S. A. F. M.) 
 
 147. Report of individual classification in pistol practice, Form No. 308, 
 A. G. O. — ^The instructions for the preparation of Form No. 307, A. G. O., 
 apply. (Par. 255, S. A. F. M.) 
 
 148. Company morning report, Form No. 332, A. G. O. — vSee paragraphs 
 7 to 22. (Par. 280, A. R.) 
 
 149. Headquarters company morning report. Form No. 333, A. G. O. — 
 See paragraphs 7 to 22. (Par. 280, A. R.) 
 
 150. Daily sick report. Form No. 339; A. G. O. — See paragraphs 23-27. 
 (Pars. 280, 1471, and 1472, A. R.) 
 
 151. Duty roster. Form No. 342, A. G. O. — See paragraphs 28-34. 
 (Pars. 282, 355-369, A. R.) 
 
 Designation of Beneficiary, Form No. 380, A. G. 0.^ under Act of Dec. 
 17, 1919, will he used for making all changes in beneficiary. 
 
 152. Report of individual classification of firing under special course A, 
 Form No. 409, A. G. O. — 'The report will be prepared in duplicate by the 
 company commander as soon as possible after the completion of the firing. 
 (Pars. 255, S. A. F. M.) 
 
 a. (1) In the Coast Artillery one copy of the report will be forwarded to 
 the coast defense commander, who after verifying the report from the 
 individual records of known-distance rifle firing will forward it to the 
 department commander. 
 
 (2) One copy will be retained with the records of the company, and will 
 be filed and disposed of as prescribed in paragraphs 1026(4), 102c(3), and 
 214. 
 
 b. (1) The report will contain the names in the order of standing, as 
 determined by the aggregate scores, of all officers and enlisted men quali- 
 fying as marksmen, special course A, in the target year for which the 
 report is rendered. 
 
 (2) The names of officers so qualifying, including those attached, if any 
 (subpar. (4)), will be entered first and ruled off from the remainder of the 
 report. (Pars. 255, S. A. F. M.) 
 
 (3) No entry will be made of the names of tl;iose who did not qualify as 
 marksmen in the practice season covered by the report, but who are en- 
 titled to classification as result of qualification attained in a prior season 
 in the same enlistment, nor of the names of those who are below the grade 
 of marksman. 
 
 (4) Officers and enlisted men attached to a company for practice will be 
 noted separately in red ink after the names of the officers and enlisted men 
 'jf the company/, respectively, and classed in the order prescribed in sub- 
 paragraph (1). 
 
 (5) In the summary ^ill be entered the number of officers and enb'sted 
 men entitled to be classified as marksmen, first-class men, and second-class 
 men, special course A, and the number unqualified. 
 
 153. Record of known-distance rifle firing (individual). Special course A, 
 Form No. 410, A. G. O. — a. The record will be kept in the personal pos- 
 ses.sion of the company commander and not allowed in the hands of an 
 enhsted man from the beginning of record practice until the reports re- 
 quired by paragraph 255, Small Arms, Firing Manual, have been rendered. 
 iPar. 102o; par. 101, S. A. F. M.) 
 
114 COMPANY ADMINISTRATION 
 
 DESIGNATION OF BENEFICIARY 
 
 OP 
 
 (Surname.) (Christian name.) 
 
 (Army serial number.) (Grade.) (Organization and regs. or corps or dept.) 
 
 (Place.) (Date.) 
 
 under the provision of the act approved Dec. 17, 1919, the persons eligible to be my bene 
 ficiary are designated below: 
 
 (Full name of wife: if none, so state.) 
 
 (Wife's address.) 
 
 (Full name of each child; if none, so state.)* 
 
 +■ 
 
 * Give address of each child; If same for all, so state. 
 
 In the event of my leaving no widow or child, or their decease before payment is made 
 ' I then designate as my beneficiary under the said act the relative named below, who is my 
 dependent : 
 
 (Name in full.) (Relationship.) 
 
 (Address.) 
 
 In the event of the death of the last named dependent relative before payment is made, 
 I then designate as my beneficiary under the said act the relative named below, who is my 
 dependent: 
 
 (Name in full.) (Relationship.) 
 
 (Address.) ^ 
 
 (Signature.) 
 
 [seal.] - 
 
 (Signature of witness attesting.) 
 
 (Rank, or office, etc.) 
 
 Form No. 380, A. G. O. 
 Jan. 24, 1920. 
 
COMPANY ADMINISTRATION 115 
 
 b. For methods of scoring and classification see paragraphs 101, 242, 
 and 254, Small Arms Firing Manual. 
 
 c. All entries on the individual record of known-distance rifle firing 
 (individual) under special course A will be made in ink, and no correction 
 or alteration will be made except by the company commander, who will 
 initial each correction or alteration. (Par. 101, S. A. F. M.) 
 
 d. The scores in slow and rapid firing and the qualification will be tran- 
 scribed to the service record under the supervision of the company com- 
 mander. (Par. 102c(l).) 
 
 e. For instructions in regard to filing and disposition of the record, see 
 paragraphs 102&(6), 102c(l), and 214. 
 
 154. Report of death, Form No. 415, A. G. O.—a. (1) Report on this 
 form is required in addition to the telegraphic or cable report (par. 1956(2)) 
 and report of change (par. 35). (Par. 83J^, A. R.) 
 
 (2) The report is made to the commanding officer concerned by the sur- 
 geon or by the immediate commanding officer of the deceased, if there be 
 no medical officer with the command. (Par. 833^a, A. R.) 
 
 (3) In all cases the report is prepared in triplicate and all copies sub- 
 mitted to the regimental, separate battalion, or other similar unit com- 
 mander, or to the post, camp, or other station commander, who, after 
 completing the first indorsement, will forward all copies directly to The 
 Adjutant General of the Army. (Par. 83 ^a, A. R.) 
 
 b. (1) In case of death of an officer or enlisted man while absent from 
 his organization or command, a fourth copy of the report of death will be 
 prepared and forwarded, with the cop)'' of extract from service record, 
 Form No. 29a, A. G. O., directly to the organization or station com- 
 mander." (Par. 1956 (3); par. 83 ^^a, A. R.) 
 
 (2) The copy of the report of death of an enlisted man furnished to the 
 company commander in such case will be filed with the extract from service 
 record. (Pars. 120a and 215.) 
 
 c. Copies may be made by carbon process, but all copies as well as the 
 original will be' signed by the surgeon and the commanding officer. 
 
 155. Certificate of furlough to the reserve. Form No. 437, A. G. O.— 
 a. (1) Each enlisted man furloughed to the Regular Army Reserve 
 (par. 194) will be furnished a certificate of furlough signed by a field officer 
 of the regiment or other organization to which the enlisted man belongs 
 or by the commanding officer when no such field officer is present. 
 
 (2) When more than one field officer of the regiment or corps is present, 
 the commanding officer may designate the particular officer to perform 
 this duty, but in any case the commanding officer may require the certifi- 
 cate of furlough to be submitted to him before delivery to the soldier. 
 
 (3) The "certificate of furlough" is printed on the face of the form. 
 The "enlistment record" on the back of the form is signed by the com- 
 pany or detachment commander. 
 
 6. Furlough to the reserve will take effect on the date of notice to the 
 soldier of such furlough, either actual by the delivery of the certificate of 
 furlough or constructive where such delivery can not be made owing to his 
 absence for his own convenience or through his own fault, in which case 
 the receipt at the soldier's proper station of the order directing his furlough 
 to the reserve, when the soldier is furloughed before the expiration of three 
 or four years of active service, will be deemed sufficient notice. In the 
 latter case, the date of the receipt of the order and the reason why actual 
 
116 COMPANY ADMINISTRATION 
 
 notice thereof was not given the soldier will be indorsed on the certificate 
 of furlough and noted under "Remarks" on the service record. 
 
 c. (1) Whenever an enlisted man is furloughed to the reserve priot to 
 
 REPORT OF DEATH 
 
 (Par. 83Ja, A. R., 1913.) 
 
 Cftinp Brady> Md^, 
 
 July 5 , i9l9 
 
 DAVIDSON _ 5ENRy L. R623.742 
 
 .'SumRmc.) (CiirLsiiaiinamc.) (Army serial number. ; 
 
 - Ck Co.A,65tli-Ixif 
 
 (liradc.) (Organization.) 
 
 dio.l July.4L - , 1019, at . P-ost-Hosp - 
 
 Xatiiro (»f injury or disea.se ._ 
 
 atrAngulated-meaentBP-io-heBni* 
 
 .*..*.*.* 
 
 TJirect cause of death above dise^ase- - 
 
 DeatI 
 
 *wa8 not 
 of tho. deceased 's o\VT» willful mipcondiict. 
 
 Henry P Johnson Henry p. Johnson 
 
 iKt In'!. 
 
 HQ 65th. Irf,.Qai!ip..Brjady^J.ul..5. un 9 
 
 To TriK AixniTANT Genrrat, of the Army, 
 Washington, D. C. 
 
 1 . *The report of the sur^^eon la approved. 
 
 2. The deceased wa.s^"^J^'^j^ at time of death. 
 
 3. Amount of Government insurance in effect at time of 
 death, .S.SQPQ ( textn) 
 
 4. Name and a'klros.s of person who was to be notified 
 in rase of emergency : 
 
 .Robt».B4 pavid.Bon,...iiftpb©ir 
 
 (Nr.nip nnd dcgn-c of rol.itionship; if friend, so state.) 
 
 643 15th St 
 
 (No. .niid.slrccl 01 rural route; if none, sostato.) 
 
 Baltimore Md*. 
 
 (City, town, or post otRce.) (State or country.) 
 
 o. Dite and place of burial, with number and locality of 
 {rrave. (If not interred at post, state disposition made of 
 remains.) 
 
 Remains to be shipped to 
 
 Robt. B.David8i*n,Balt imore,Md^ , Juie^ 
 
 l..iii:ir.:^ f OT b-UTial. 
 
 JasJi^Moss j-As^flv-Moss- 
 
 1 uclopuro;.^ : 
 
 1 Service Kocord. CQl.^.65.tb-.Inf 
 
 1 Pay Card. Communuitm. 
 
 1 Final Statement. 
 *2 Inventories of Effect.'^. 
 Forni.41'>, A. G. O. 
 
 Kd. .TMly 10, 1918. ♦Strike out wonis not applicable. 
 
 3—6116 
 
 Note. -For soldier in Regular Army note will be added 
 as to existence of wife or children, if any. 
 
COMPANY ADMINISTRATION 
 
 117 
 
 the expiration of three or four years of active service, the actual cause of 
 furlough and the number, date, and source of the order or description of 
 other authority will be fully stated on the certificate or furlough — e. g., 
 "Purchase, par. 10, S O 129, S E Dept, 1918." 
 
 (2) When furlough is by reason of expiration of 3 or 4 years of active 
 
 Regular Army Reserve 
 
 JMs is t0 <3rjertx% 
 * //^UA^^xAje ^ Co 
 
 
 ^ namna com/it 
 
 tACO/^u^ 
 
 C cty^^v^^rv< ^ 
 
 m-i 
 
 W , in Me ^le c/ O'^^Ci/VV^ri^ 
 
 fl/ien ^tiuUeane toaS ^ ( iiear^ o/^aae', ant/ lu ccctfAalion <g i fr-^^^l4-»tA^ — 
 9 no d on!AA JZm — e'ue^, ICt QT/tlAry^Aa^, — /'^•^*^*-tf^Cg^<^ c^m/i.texioji'; an</ 
 
 ^ne mc(t6an(/ -nine /ianf//^J an< / /'t4^<U<^a/y^ • 
 
 * lOMit grade and company and regli^^ or corps or d«pwtmeii(^g. "Corporal, Compaox K,\K 
 Form Mo. 437, A. G. O. Infantry," "Sergeant, Quartermaster Corps," "Sergeant, Fint class. Medical Dvpartment." 
 
 Har. 13-17 1 1' (urloughed to Reserve before completion o( three years' continuousservice, give number, date, and 
 
 source of order or autbority therefor. J^aw 
 
 service that fact will be stated; thus, "Expiration of 3 (4) years' activoc 
 service;" 
 
 d. The blank forms for certificate of furlough to the Regular Army Re- 
 serve will be kept in the personal custody of the company commander. 
 
 e. (1) Certificate of furlough to the reserve will not be made in dupti- 
 cate. If a. reservist should lose his certificate of furlough he should report 
 
118 COMPANY ADMINISTRATION 
 
 the fact wHh all circumstances relating thereto to the commander of the. 
 department in which he resides. 
 
 (2) A certificate of furlough to the reserve should not be forwarded in 
 correspondence unless called for. 
 
 /. Under no circumstances will data on certificates of furlough to reserve 
 be filled in on a typewriting machine. 
 
 g. The "character" given on a certificate of furlough is discretionary 
 with the company or other immediate commander of the soldier except 
 
 ENUSTMENT RECORD. 
 
 Enlisted. '*"" 
 
 Priartorvice: K. Jf^^Z^TKl^ 
 
 Noncommissioned officer: ./C^.kf<. 
 
 Servui^u)/ -A!-t*Or*rl — enli^nfeat period at date of furiough to the Regular Anny Reoerve. 
 
 Marksmanahip, gunner qualification or rating: .........n^O. .4??»r?r^...R/...y..../lj!-/.X^./x/K-'- 
 
 Horeemanahip: /^^^T" Avt€>-c«yvt7> /qf ^ _.„ 
 
 Battloe, engagements, skirmiahtx, 'Cpuditloas: 
 
 Knowledge of any vocation: I^.^nr^fyV*^f^y^.. 
 
 Wounds received in service: if^l^lttfS^.- 
 
 Fhysical condition when furloughed to the Regular Army Reserve; ... 
 
 Typhoid prophylaxis completed fc!^.ft*3P<.../-'!7yL... r.jX-i 
 
 Paratyphoid prophylaxis completed CA^A^Q....J..^ — i./fY-.^. ...... 
 
 Married or single: „ ..^L^^uv^A^. .^» _ 
 
 Cha»cter: L......^rKCJL£^k^i^..~. ^.ajcZilf^.0!!/UriXX...IAMd^ 
 
 Remarks: .../^LL<Kt>a&£J^.rin^>f:^^^^ 
 
 Signature of soldier: ^^^,I<4QA..vl>aS.%!VMUiU^'^ ' 
 
 Commtrtding c-tf - bi^«~-J 
 
 EXTRACTS FROM THE RBGUCATIONS FOR THE REGULAR ARMT RESERVE. 
 
 DCrmS MID KBPORTS. 
 
 17.* * * Thenserrbt wUl be given Boopf o( these Regulatkms and instructed Uutlia tei«<iaired to nporthbtddnn^ 
 iiuarter and any change of address whenever It oocura; tot>r«sent himself tor identUcatioo about January 1 and July 1 of ea<^ year to any of the offloen 
 described in paragraph 10; to report annually lor 15 days' field training if so ordered: and' to report wherever ordered by a department commHider wh«« 
 theRegular Army Reserve is mobOited for active service, by order of the President. In event of actual or threatened hostmties. • •- • 
 
 CLOTHING. 
 82. All men furloughed to the Regular Army Reserve will be Instructed by their org an i iat i on or other iimiad i a t o commiDdcts to retain ia thek 
 possession until their discharge the uniform clothing Itemized in paragraph SI, and any enlisted man not thus supplied will be requind to draw tte naees- 
 aary Items, before his account is closed and Bnal statement completed, to the extent that his credits under his clothing allowance win penait. * • * 
 
 RSSIDBHCB. 
 
 98. A member of the Regular Army Reserve is not permitted to leave the territorial limits of the United States, except to visit or resida 6a iUp«- 
 sessions, without authority of the Secretary of War. Applications for such authority will be forwarded through department ocBamanden er lbs stker 
 •officers charged with keeping reservists' records. This authority wiU be granted unless hostOities be actual or threatened. 
 
 CIVIL SERVICE. 
 
 M. Members ot the Regular Army Reserve may be employed in the classified and unclassified civil service, sub)ect tosuch le ptl at lMi l t , « y m tnal km t, 
 and tests as may be prescribed by the Civil Service Commission. »— MM 
 
 where otherwise directed by orders from the War Department; and the 
 defacing of a certificate of furlough by writing thereon anything to the 
 discredit of the soldier's character after the same has been given to him by 
 his company or other immediate commander is prohibited. 
 
 h. (1) In cases where the soldier has been retained in service to make 
 good any time lost through desertion (par. 192c(l)), confinement under 
 sentence or while awaiting trial and disposition of his case if the trial re- 
 sults in conviction (par. lS9b{3)), or through inability to perform duty on 
 account of intemperate use of drugs or alcoholic liquor or on account of 
 
COMPANY ADMINISTRATION 119 
 
 disease or injury, the result of his own misconduct (par. 246(1) and 
 
 1886(1)), the notation will read "Retained in service days after 
 
 expiration of period of active service under A. W. 107." 
 
 (2) In cases where the soldier has been retained in active service for 
 the convenience of the Government the notation will read "Retained in 
 active service days for the convenience of the Government." 
 
 (3) In either case the explanatory notation will be made under "Re- 
 marks." • ' 
 
 (4) If a soldier is detached from his company at the time he is furloughed 
 to the reserve an extract of his service record. Form No. 29a, A. G. O., will 
 be forwarded without delay to his company commander. (Par. 119.) 
 
 i. Upon the payment of the final statement (par. 181) of a soldier fur- 
 loughed to the reserve, the quartermaster will indorse over his signature 
 on the certificate of furlough in the space to the left of the signature of the 
 company or detachment commander all amounts paid and will specify any 
 item for which payment has not been made in full. This action is not 
 necessary when the final statement has been transferred in conformity 
 with regulations. (Par. 1376, A. R.) 
 
 j. When in the opinion of the company commander the circumstances 
 warrant it, notation will be made under "Remarks" on the back of the 
 certificate of furlough that the soldier is fitted for a commission in the 
 United States Volunteers, giving his special qualifications. 
 
 k. The service record and individual equipment record will be forwarded 
 with proper indorsement on the former to the ojB&ce charged with keeping 
 the soldier's record as a reservist (p. 13, R. R. A. R., 1916.) (Par. 108a(2) 
 and 127 d.) 
 
 156. Application for retirement, Form No. 468, A. G. O. — a. When a 
 enlisted man of the Army shall have served for 30 years, actual or construc- 
 tive time, either in the Army, Navy, or Marine Corps, or in all, he may 
 apply to The Adutant General of the Army for retirement. (Par. 134 
 A. R.) 
 
 b. The application will be forwarded through military channels to the 
 post, camp, or other station commander, who will forward it directly to 
 The Adjutant General of the Army. (Par. 196.) A statement of time lost 
 during current enlistment to be made good under A . W. 107 will be made. 
 
 157. Discharge certificates, Forms Nos. 525, 526, 527, A. G. O. — a. 
 (1) No enlisted man lawfully inducted into the military service of the 
 United States shall be discharged from said service without a certificate 
 of discharge signed by a field officer of the regiment or other organization 
 to which the enlisted man belongs, or by the commanding officer when 
 no such field officer is present. (Par. 194; 108th A. W.; and par. 147, 
 A. R.) 
 
 (2) When more than one field officer of the regiment or corps is present, 
 the commanding officer may designate the particular officer to perform this 
 duty, and in any case the commanding officer may require the discharge 
 certificate to be submitted to him before delivery to the soldier. (Par. 147, 
 A. R.) 
 
 (3) The "certificate of discharge" to be signed by a field officer of the 
 regiment or other organization, or by the commanding officer when no 
 such field officer is present, is printed on the face of the form. The "en- 
 listment record" on the back of the form will be signed by the company 
 or detachment commander. 
 
120 
 
 COMPANY ADMINISTRATION 
 
 h. The discharge of a soldier takes effect on the date of notice to him of 
 such discharge, either actual by the delivery of the discharge certificate, 
 or constructive where such delivery cannot be made owing to his absence 
 for his own convenience or through his own fault, or in the case of an 
 insane soldier, in which cases receipt at the soldier's proper station of the 
 order directing his discharge will be deemed sufficient notice. In the 
 
 l)onoriible Discbarge front Cbe United States Jlrmy 
 
 TO ALL WHOM IT MAY CONCERN: 
 
 i6a.I^.¥-3..., lSM,*.«ax.,...< 
 
 THE UNITED STATES ARMY, a^ a Testimonial of Honest and Faithful 
 
 Service. <t/ /e4^^ Honorably Discharged z^;^ me maefoiy 
 United States «4r ieotwi^ a\..£^>\fh\n.siXZiir^..^.^ 
 
 
 
 t-tiM }Ildi9eterc«lpriorta«ipiraUi)ao(nrTlo*.flT«numlwr,<l*to,uda 
 
 latter cases the date of the receipt of the order and the reason why actual 
 notice thereof was not given to the soldier will be indorsed upon the certifi- 
 cate. Such notation will .be made on the ser\ace record under "Remarks." 
 (Par. 152. A. R.) 
 
 c. (1) When a soldier's term of enlistment expires while he is awaiting 
 trial or sentence (par. 1896(7)), he will be discharged on the date of the 
 receipt of an order publishing the case or otherwise disposing of it, and 
 
COMPANY ADMINISTRATION 
 
 21 
 
 the discharge certificate will be dated accordingly. The discharge certifi- 
 cate will not be delivered to the man until his release from confinement, 
 but on the date of discharge personal notice thereof will be given to him 
 by an officer, and the fact that such notice was given will be indorsed upon 
 
 ENLISTMENT RECORD. 
 
 .. cnlislmcnt period al date oj discharge. 
 
 Noncommissioned officer : 
 
 rlo. 
 
 Marksmanship, gunner qualification or rating: t /JjA^.^ .0^ 
 
 Horsemanship: Jdj^i. yyUtr^!\^y\A^LC( 
 
 Battles, engagements, skirmishes, expeditions : 
 
 iLMiratiaii&,-.5.eryjce..Jffliedab.,.crf.atjan&- KuTkliL 
 
 Knowledge oj aiu/ vocation: l..JX*/y\A^n/y\^ 
 
 Wotmds receioed in service: .„ .r.-.tCOvC. 
 
 Pl^ical cornlition when discharged: .C=-X-Cr*-^<tflLrtA(( 
 
 Typhoid prophylaxis completed KKLc=^. ...1..^ i^.l..^..- 
 
 Paratyphoid prophylaxis completed .Jt^C\^At\Jl <5..^ 1.^„.»...tJ..-. 
 
 Married or single . 
 
 Character: 
 
 Remarks: 
 
 a 
 
 'Jt^w 
 
 Signature oJ soldier : 
 
 
 CommanJini 
 
 Mm:iU. 
 
 the discharge certificate and will be noted under "Remarks" on the service 
 record. * 
 
 (2) If a soldier is detached from his company at the time he is dis- 
 
 * This paragraph is materially changed by C. A. R., No. IOC. to par. 157 A. R., providing 
 that the soldier must first make good time lost under A. W. 107 before being discharged or 
 Jurloughed to the reserve. 
 
122 COMPANY ADMINISTRATION 
 
 • 
 charged, an extract of his service record will be forwarded without delay- 
 to his company or detachment commander. (Pars. 119 and 194.) 
 
 d. (1) Whenever an enlisted man is discharged from the Army prior to 
 the expiration of his term of service, the actual cause of discharge and the 
 number, date, and source of the order or description of authority therefor 
 will be fully stated on the discharge certificate (Forms No. 525 and 526, 
 
 Discharge from the ilnited States Jlrmy. 
 
 TO ALL WHOM M lAk^ CONCERN 
 
 
 The United States Army a ^uA ^xstl^wc^h J^ ^ m^i^a 
 jifiwi^ ^^ Urtttr!) ^tatfH A i4fa<t^ </\..\iJ!^^ 
 
 r^a^. IjJUm). yijro^J:^ _-- *5^ ^ 
 
 ^ /^j2j?wi«^-. y ^/ ^ -e^<^ (^..^uyZli^/x&XA^ 
 
 ^4*rAl^»l«r>^ ___ .^. _.._ 
 
 tliaert Amy sertol numbw, tnA», eompMiy, and regiment, or arm or corpj or department: e. j., " 1«»30J," "Corporal, Company A, J»t InlintiTr' "Serjemt. 
 Quartermaster Corps;" "Sergeant, First Clan, Medical Department." 
 
 t SUte Jolly actual can» of dlKtaarge, glrlng nomber, date, and source vl order or full description of authority therefor. 3— .i;«i 
 
 Porin VO. 836, A. O. O. 
 
 Oct. 9, laiH. 
 
 Note: — This discharge is printed on blue paper. Both it and the dishonorable discharge 
 have essentially the same provision for enlistment record on the back. 
 
 A. G. O), as the reason for discharge, e. g., "Dependent mother; par. 4, 
 SO 146, E Dept, 1918." (Par. 142, A. R.) 
 
 (2) When a soldier is discharged on account of misconduct or unfitness 
 for service, physical or in character, due to his own misconduct, the state- 
 ment to that effect set forth in the order directing his discharge will be 
 noted on the discharge certificate as the reason for discharge, e. g., "Having 
 
COMPANY ADMINISTRATION 123 
 
 become physically unfitted for the service due to his own- misconduct; 
 par. 13, SO 49, E Dept, 1918." 
 
 (3) When a soldier is discharged on surgeon's certificate of disability, a 
 statement to that effect will be made on the discharge certificate as the 
 reason for discharge, but the diagnosis as given in the certificate of disa- 
 disability will not be quoted; e. g., "SCD, 4th Ind. HQ E Dept, May 15, 
 1918." 
 
 Dishonorable Discharge from ti)e United States J\xm. 
 
 TO ALL WHOM IT MAY CONCERN • 
 
 m% \% t® mm% cm/iCuAAO. lodic^ 
 
 The United States Army /j /^/^ Staljomirablij liarltarciph //^^ 
 
 j^^^a/^^'u^C?^a44i^/t...J^.C.V]^^^^^ 
 
 JJ^^J)^ 
 
 ^a^^... QyAJLrsJ^cL. ll0.iAcja% 1 . m^J /C^-h 
 
 /^ 
 
 
 mmda^ mk^ m/Me/Ut/ 
 
 
 • Insf rt tt->mo— Christian Qamo first ; e. g., " Jobn Do«." 
 
 tiDMrt Army Mrlal&umb«r,grsd«, company, tndrtgiiiMOt, drum or corps <ir d«panmnil:r g , ■• mjumi." "(oriwiiil. . ,.im; y a, m Infinitv:" •'.5«fj«ni, 
 
 Qiartnniastcr Corps;" " S«rgnnt, First Class, Uedtcal Departmtnt." 
 
 Jlnwrt number, dat«, indsoiirc«ot general court-martial order. : -im- 
 
 Form No. «a7. A. o. o. 
 Oct. I>, 1918. 
 
 Note: — This dishonorable discharge is printed on yellow paper. 
 
 (4) When discharge is by reason of expiration of term of service, that 
 fact will be stated, written thus, "Expiration of service." 
 
 e. A certificate of discharge will not be given to a retired soldier. (Par. 
 135, A. R.) 
 
 /. (1) Blank forms for discharge will be retained in the personal custody 
 of_company commanders. (Par. 150, A. R.) , 
 
124 COMPANY ADMINISTRATION 
 
 (2) Discharge certificates, Forms No. 525, 526, 527, A. G. O., will he 
 used in the discharge of enlisted men only. 
 ' g. Discharge certificates are of three classes — 
 
 (1) The blank for honorable discharge (Form No. 525, A. G. O.) when 
 the soldier's conduct has been such as to warrant his reenlistment, and his 
 service has been honest and faithful. 
 
 (2) The blank for dishonorable discharge (Form No. 527, A. G. O.) for 
 dishonorable discharge by sentence of a court-martial or military com- 
 mission. 
 
 (3) The blank for discharge (Form No. 526, A. G. O.) when the soldier 
 is discharged except as specified under (1) and (2). (Pars. 181/(1) and 
 194.) 
 
 h. (1) Discharge certificates will not be made in duplicate. Upon satis- 
 factory proof of the loss or destruction of a discharge certificate without 
 the fault of the person entitl'ed to it, the War Department may issue to 
 such person a certificate of service. Application will be made on Form- No. 
 214, A. G. O. (Par. 151, A. R.) 
 
 (2) Discharge certificates must not be forwarded to the War Depart- 
 ment in correspondence unless called for. 
 
 «'. (1) The preparation of discharge certificates in manuscript is pro- 
 hibited when the proper printed forms therefor are available. Par. 1572, 
 A. R.) 
 
 (2) Under no circumstances will data on discharge certificate be filled 
 in on a typewriting machine, nor by rubber stamp. All entries must be 
 neatly and legibly made in longhan^. The certificate of discharge is the 
 official record of service furnished the discharged man and as such must 
 be exact, not readily changed, and presentable. (Par. 194, C. of O.) 
 
 J. (1) When an enlisted man is discharged from the service the "char- 
 acter" given him on his discharge certificate will be noted on his service 
 record. (Par. 51, C. of O.) 
 
 (2) The "character" given on a discharge certificate is discrecionary 
 with the company or other immediate commander of the soldier, except 
 where otherwise directed by sentence of a general court-martial, or by 
 orders from the War Department; and the defacing of a discharge certifi- 
 cate by writing thereon anything to the discredit of the soldier's character, 
 after the same has been given by his company or other immediate com- 
 mander, is prohibited. (Par. 49, C. of O.) 
 
 (3) The "character" given will be entered on the discharge certificate 
 by the company commander. 
 
 k. In cases where the soldier was retained in service to make good any 
 time lost through desertion (par. 192c(l)), unauthorized absence (par. 
 192c(l)), confinement under sentence or while awaiting trial and disposition 
 of his case, if the trial results in conviction (par. 1896(3)), or through in- 
 ability to perform duty on account of intemperate use of drugs or alcoholic 
 liquor, or on account of disease or injury the result of his own misconduct 
 
 (pars. 246(1) and 1886(1)), the notations will read "Retained in service 
 
 days after expiration of term of enlistment under A. W. 107." (Par. 147H, 
 A. R.) 
 
 (2) In cases where the soldier was retained in service for the convenience 
 
 of the Government the notations will read: "Retained in service 
 
 days after expiration of term of enlistment for the convenience of the Gov- 
 ernment." 
 
COMPANY ADMINISTRATION 125 
 
 (3) In either case the explanatory notation will be made under "Re- 
 marks." 
 
 /. Upon payment of the final statement of a discharged soldier (par. 181) 
 the quartermaster will indorse over his signature on the discharge certificate 
 in the space to the left of the signature of the company or detachment 
 commander, all amounts paid and specify any item for which payment 
 has not been made in full. This action is not necessary when the final 
 statement has been transferred in conformity with regulations. 
 (Par. 1376, A. R.) 
 
 m. When in the opinion of the company commander the circumstances 
 warrant it, notation will be made under "Remarks" on the back of dis- 
 charge certificate that the soldier is fitted for a commission in the United 
 States Volunteers, giving his special qualifications. (Par. 149, A. R.) 
 
 n. Immediately following the heading "Battles, engagements, skir- 
 mishes, expeditions" on the discharge certificate will be interpolated the 
 heading "Decorations, service medals, citations." Under this heading 
 will be recorded the award to the soldier of any decoration or citation for 
 valor or service, and the authority for the award. (Cir. No. 232, W. D., 
 1919.) 
 
 158. Report of furlough to the reserve, Form No. 559, A. G. O. — a. 
 Report is made on this form. 
 
 (1) In the case of each enlisted man furloughed to the Regular Army 
 Reserve. (Par. 16, R. R. A. R.) 
 
 (2) In the case of each man who is enlisted or reenlisted in the Regular 
 Army Reserve. (Par. 21, R. R. A. R.) 
 
 h. (1) The report will be forwarded directly to The Adjutant General 
 of the Army. (Pars. 17 and 21, R. R. A. R.) 
 
 (2) In case of furlough to the reserve, the fact and date of the mailing 
 of the report will be noted under "Remarks" on the extract from service 
 record. (Par. 119.) 
 
 (3) In case of enlistment or reenlistment in the Regular Army Reserve, 
 the report will be accompanied by the enlistment paper. (Par. 2 1 , R. R. A. R.) 
 
 159. Charge sheet, Form No. 594, A. G. O. — a. All charges for trial by 
 courts-martial will be prepared in triplicate, using this form as a first 
 sheet for original and copies and sheets of ordinary letter or legal cap paper 
 as the subsequent sheets. (Par. 75, M. C. M.) 
 
 b. The charges will be accompanied by — 
 
 (1) Except when trial is to be had by summary court, a brief statement 
 of the substance of all material testimony expected from each material 
 witness, both for the prosecution and for the defense, together with all 
 available and necessary information as to any other actual or probable 
 testimony or evidence in the case. (Par. 75, M. C. M.) 
 
 (2) In the case of an enlisted man, properly authenticated evidence of 
 convictions,, if any, of an offense committed by him during his current 
 enlistment and within one year next preceding the date of the alleged 
 commission by him of the offense set forth in the charges. 
 
 c. (1) The evidence of previous convictions referred to in subpara- 
 graph b (2) consists of (par. 306, M. C. M.) — 
 
 (a) Records of previous trials and convictions ; 
 (6) Duly authenticated copies of such records; 
 (c) Duly authenticated copies of orders promulgating such trials 
 and convictions; 
 
126 COMPANY ADMINISTRATION 
 
 {d) Duly authenticated copy of records of previous convictions as 
 shown by the service record of the soldier. 
 (2) (a) Copies of such records and orders promulgating trial and con- 
 viction are duly authenticated when impressed with the stamp of 
 
 CONNORS, JAMES ,. 55564a 
 
 (Sumama.) ' *ciiristian name.) 
 
 Pvt Co A 65th Inf 
 
 """ (iianic and' organization.) 
 
 .Jun.29, 1916. 
 
 Vbate of enlistment.) 
 
 July 3,1919 
 
 (Date o( furloughi to Reserve.) 
 
 Sxcellent 
 
 (Ciiiaracter given at date of furtougii.) 
 
 Jul^ 2,192:? 
 
 (bate Reservist is. to be discharged from service.) 
 
 .. .Spr ingf ield _Avei;u;^ ,,AO .aumb^r g.iy jsn. 
 
 yiV«8orvist's address— street and house number; V noiif, sostato.) 
 
 Sprin|[field 111. 
 
 (i^^>wn<)^city.') ' (State.) 
 
 Name and address of person to.be notified in x:ase of emergency 
 .....Hr.^?.Mi?r.X .yP.r-.^.9]^.s.,..M.qther 
 
 (Name and degree of relationship; if friend, so state.) 
 
 .Sprin^,f ield AVfirii©,no Number ^iven 
 
 (Address— street and house number; if none, so state.) 
 
 Springfield 111 
 
 (Town or city^^ ' (State.) 
 
 ./jikkmm.^^^fi^ 
 
 or^gtrjr A. Swith 
 
 ■■•lst-{:-fev6^<>-' •Ir!-? 
 
 ..Q5?..y:A^5th. Inf 
 
 Thlfl report will be made out by the proper comm.inding oflBccr 
 .IS Indicated in Section 27, ReRulatlons iw the Rotjular Army 
 Reserve.. IfJlC, and. will be forwurded to The Adjutant General o£ 
 the Army. 
 
 PoimHo £59. A. O. O. 
 
 Report of Soldier Furloughed to Reserve. 
 
 the bureau, office, or headquarters having custody of the original, 
 or when certified as a true copy by an officer having custody of such 
 records. (Par. 306, M. C. M.) 
 
 (&) The record of previous convictions as shown by the service 
 
COMPANY ADMINISTRATION 127 
 
 record will be duly authenticated when certified as "a true copy" by 
 
 the officer having custody of the service record. 
 d. (1) The statement of the substance of the material testimony ex- 
 pected from material witnesses will be prepared on ordinary paper of 
 letter or legal size, with heading such as "statement of material testimony 
 expected from the material witnesses in the case of (name, Army serial 
 number, grade, and company and regiment or arm, corps or department)." 
 (2) The statement will give in turn the name, grade, and company, and 
 regiment, or arm, or corps or department (or address, in case of civilian) 
 of each material witness followed by the substance of the statement of the 
 witness as given to the company commander or the subordinate officer 
 designated by the company commander to investigate the case,; for 
 
 PHAroe: sheet. 
 
 Mimber.... . 
 
 (In sumnury oourt noM. ) 
 
 Cai^..ar*d»,Md -; _AMi.J3S .,., 19.19.. 
 
 (Pl«»y (Data.) 
 
 DAWaOR HOWiUap S. 91164S.... _.?▼* , ..p.?. .A .65th Inf 
 
 " (BarMmf.V ' (rhrtellan niiM.) (Number.) (Oi»de.) (CompMiy and regiment, or corps, or dopMtnwnt. ) 
 
 Date of current enlistment, .. "^•" ^. , 19..?^?.; age at enlistment, ?? years ....8... months. 
 
 Rate of pay, S..?9r99 Class \ aUotment, $.. r --r r. ~rr. per month. Class B allotment, SJ5»0Q 
 
 per month. 
 .\llotment for insurance premium, S®r.^ per 'month. Liberty lonn allotments, $.J.;.-rrr:-rT???. per 
 
 month. 
 i>- None 
 Prior service, . -- - 
 
 {Otn datM, with cbaracKr given oanc^ dlactiatfi.) 
 
 Number of previous convictions, .*?'.9 
 
 Date of arrest, ..*r"""r!."~ , 10 , or confinement, A^.!??. , 19.A?.. 
 
 Place where accused is now in arrest or confinement, .^f.?"?....". .?.'. 
 
 Witnesses: Is* ^fi* "©• Barker, Co A, 65th iBf 
 
 Sup Sfit John C.PlnBber,Co A,65th Inf 
 
 Mr Donald P. P lander, 34.'5 Vine St,ppady,Md. 
 
 Charok: Violation of the .^?.*.*? Article of War. 
 
 Specifrnti&n: I" *^** Private FonardS. Dawson, 911643, Company A,65tb Infantry,did at Camp 
 Brady, Maryland, on or about the twentieth day of June, 1919, desert the aervioe of the 
 United States, and did renain absent in desertion until fae surrendered faiaself at Caap 
 Brady, Maryland, on or about the twenty-seventh day of August, 1919 ; this in tiae of war. 
 
 (Kd. JuiMIVll.) 
 
 MARION L. JONB 
 """^•^."/rii-^^-o- Officer^^p^'etlPr'rln'lWarge. 
 
 example, "1st Sgt Lee Barker, Co A, 65th Inf, states that Pvt John 
 Yoimg, Co A, 65th Inf, was absent from retreat roll call on June 10/l9 
 and remained absent until about 3 p. m. June 2l/l9 when he was 
 returned to the company by a member of the military police, etc." 
 
 (3) The statement will be signed by the company commander or the 
 subordinate officer designated to investigate the case. 
 
 (4) The date and place will be shown at the end of the statement. 
 
 e. (1) The copy of the record of previous conviction as shown by^^the 
 service record of the soldier wiJ be prepared on ordinary letter or legal cap 
 paper. 
 
128 COMPANY ADMINIvSTRATION 
 
 (2) The copy will be certified as a true copy by the company commander. 
 
 /. The charges (in triplicate) will be forwarded to the headquarters or 
 office to which the morning report is submitted and will generally accom- 
 pany the morning report. 
 
 g. (1) When trial is had by summary court, the original charge sheet 
 will b<* completed as the record of trial. This record will be delivered to 
 the personnel adjutant, who, after noting the necessary data on the report 
 of changes, the pay roll of the company and the pay card of the soldier, 
 will initial the charge sheet in the place provided and transmit it to the 
 company commander. The companj^ commander will make the necessary 
 entry on the service record under the heading "Record of convictions by 
 courts-martial," and, if required, under "Pay detained by court-martial." 
 He will initial the charge sheet and return it to the officer who appointed 
 the court. (App. Ill, Instr. 3a, M. C. M.) 
 
 (2) Copies of orders promulgating trials and convictions by special and 
 general courts-martial will be transmitted to the company commander 
 tlirough the personnel adjutant who will note over his signature on the 
 copy of the order furnished to the company commander the fact that 
 proper notation has been made on the report of changes, the pay roll of 
 the organization and the pay card of the soldier. The company com- 
 mander will make the necessary entry on the service record of the soldier 
 under the heading "Record of convictions by courts-martial." The copy 
 of the order may then be destroyed. 
 
 h. Forms for synopses of convictions by courts-martial and for synopses 
 of sentences for entry in service records are shown in Appendix 4a and 9a, 
 respectively, of the Manual for Courts-martial. 
 
 160. Statement of charges, Form No. 602, A. G. O. — a. (1) If an article 
 of public property is lost or damaged through fault or neglect of an officer 
 or enlisted man he will pay the value thereof or the cost of repairs at such 
 rate as may be determined by a survey of the property (par. 685, A. R.); 
 or, if the person to be charged waives survey, the value thereof or cost of 
 repairs will be charged to him. 
 
 (2) ^Articles of tableware and kitchen utensils damaged, broken,^ de- 
 stroyed, or lost through carelessness of an enlisted man will be charged 
 against his pay. (Par. 1178, A. R.) 
 
 (3) When a deserter carries away public property, or when such prop- 
 erty is lost through his desertion, its value will be determined by a survey 
 (par. 142e(l)) charged against him on the pay roll, and noted on his 
 
 -service record. (Pars. 116 and 687, A. R.) 
 
 (4) Whenever a report of survey recommends a stoppage against an 
 enlisted man and the recommendation is approved, the appointing au- 
 thority will cause a copy of the report to be furnished to the company 
 commander, who will cause the amount to be charged against the soldier 
 on a statement of charges, Form No. 602, A. G. O. Such charges will be 
 made against the soldier on his pay card and the current pay roll of the 
 company by the personnel adjutant. (Par. 724, A. R.) 
 
 b. (1) The amount charged against an enlisted man on account of 
 loss of or damage to Government property will not exceed the value of 
 the articles or cost of repair. (Par. 686, A. R.) 
 
 (2) A charge will be made only on conclusive proof and not without 
 a survey when the soldier concerned demands it. 
 
 (3) The soldier will be informed at the time of signing the pay roll 
 
COMPANY ADMINISTRATION 
 
 129 
 
 that his signature will be regarded as an acknowledgment of the justice 
 of the charge. 
 
 c. (1) All property, including clothing and individual equipment, will 
 be entered on this form when first charged against the pay of enlisted 
 men, including deserters. 
 
 STATEMENT OF CHARGES against enlisted men for _ QUAHIERUASIER 
 
 (Q. M., Ord.. Engr , Signml.or Medical ) 
 
 On final statemeats of ..5.?? P.P.l?.?^?..?/. M°All?.^?A?r/.7.?-?456t. .^^ 
 
 Propert> 
 
 On payroll of 
 
 Co.i 
 
 ..e^'.i.n?. 
 
 
 
 
 
 
 
 
 
 for month a 
 
 
 
 
 lillj 
 
 , 1919 
 
 
 Aimciju Cb*«om>. ^ 
 
 v^^ 
 
 CAOSKOrCHAKOI. 
 
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 Namis. 
 
 
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 A Total charccd \.K. 
 
 B Equipment "C" on due 
 
 certificate .. | .. .. 
 
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 "C" are charged, lines B and C 
 
 C Balance for credit !...... 
 
 
 
 
 
 ...... 
 
 
 
 
 
 
 
 
 
 
 
 
 
 I certify that the sUtementa hereon are complete and correct, and that the charges have been made for the reasona sUted. 
 
 -Ca^at- 6&th-t«^ /o'n°""'di°g--"~-^ 
 
 * I certify that I have received from 
 
 ment "C" of — __. 
 
 .___ _ charged hereon, except aa noted in line B, that I have received a due certificate 
 
 (Or^ulntfcni) 
 
 for that in line B, and that all other articles b<)reon have been replaced or a credit i 
 
 . repUcement of all the articles pertaining to the Equii^ 
 ne B, that I hav< 
 1 given for them. 
 
 (This certificate ia 
 
 only when articles of the Equipment "C" are charged ) 
 
 .. Supply Officer 
 
 * Voucherto return of ._ _.. 
 
 ' For period — _ 
 
 • To b« stricken out by oomptny or d 
 
 _., , • Voucher No. 
 
 1 fotm ti nstd (orehartint cMliInf and aitldeTol Ik* iadlTldutl meu aquipment iinwd to % soldier and 
 
 Statement of Charges. 
 
 (2) A single statement of charges^ will be prepared at the beginning 
 of each month. Entries will be made thereon from time to time as the 
 occasion arises. Each class of property — e. g., quartermaster, ordnance, 
 engineer, signal, medical, etc. — ^being listed separately thereon under 
 appropriate headings. 
 
 (3) In the column headed "Cause of charge" will be stated whether 
 the articles were lost, damaged, destroyed, or taken by deserter; and if 
 the charge is authorized by a report of survey (par. 142), the abbreviation 
 "R. S." will be added. 
 
130 COMPANY ADMINISTRATION 
 
 (4) The initials of the personnel adjutant in the columns provided 
 for the purpose will indicate that the charge has been made against the 
 soldier on his pay card and the pay rolls of the company. 
 
 (5) When a charge is made on the pay roll against the soldier, and not 
 collected, entry of the charge will be made only once on the statement of 
 charges, although the charge will appear on subsequent rolls. 
 
 d. The statement of charges will be opened by the company or detach- 
 ment commander on the day that the first charge for the month is made 
 and closed on the last day of the month. The statement of charges con- 
 taining the entries for the day will be submitted with the morning report 
 to the personnel adjutant, who will, after entering all data on appropriate 
 pay cards and the pay rolls of the company, affix his initials opposite the 
 name of each man on the statement of charges and return the statement 
 of charges to the company commander with the morning report. This 
 procedure will be followed for each charge during the month. 
 
 e. If the articles are found missing when a soldier dies, deserts, or is 
 discharged, retired, or furloughed to the reserve, the amount in the case 
 of each class of property, ordnance, or clothing will be noted under "Other 
 stoppages" on extract from service record (Form No. 29a, A. G. O.) in 
 addition to being noted on the statement of charges. 
 
 /. At the end of the month to which it pertains the statement of charges 
 will be filed as a voucher to the property loan record ^or the information 
 of the auditor upon his next visit, after which it may be destroyed. When 
 dropping from the property loan record property which has been charged 
 on a statement of charges the abbreviation "S. of C." will be placed in 
 the column headed "Receiving report." 
 
 161. Record card of enlisted man of staff corps or department, Form 
 No. 627, A. G. O. — a. When a man is enlisted for, reenlisted in, or trans- 
 ferred to any staff corps or department, the commander of the company 
 or detachment to which the soldier is assigned after enlistment, reenlist- 
 ment, or transfer, will prepare a record card of the soldier on this form 
 and forward it directly to the Quartermaster General, the Surgeon General, 
 the Chief Signal Officer, the Chief of Ordnance, Chief of Air Service, Chief 
 of Construction Division, or Chief of Motor Transport Corps, except in 
 the case of a man stationed in the Philippine, Hawaiian, or Panama Canal 
 Departments, when the record card will be sent through department head- 
 quarters. (Pars. 1009 and \S\.2%, A. R.; par. 41, Manual for the Medical 
 Department, 1916; and par. 15 (/), Signal Corps Manual No. 7, 1915.) 
 
 h. The number of years for which the soldier is enlisted will be entered 
 under the heading "Current enlistment." Pending revision of the form 
 the entry wiU be made on the third line immediately following the entry 
 of place of enlistment; e. g., "at Ft. Logan, Col., for 3 years." (Cir. 429, 
 W. D., 1919.) 
 
 162. Score card known-distance rifle practice, special course C, Form 
 No. 628. A. G. O. — a. The form will be used as a score card on the target 
 range in firing under special course C, Appendix II, Small Arms Firing 
 Manual. 
 
 b. The scoring and entries on the record will be closely supervised by 
 the officer conducting the practice. 
 
 c. The scores in record practice will be transcribed to the soldier's 
 service record imder the supervision of the company commander. 
 
COMPANY ADMINISTRATION 131 
 
 d. For instructions regarding the filing and disposing of the score card, 
 see paragraphs 1026(6), 102c(l). 
 
 * Regular Army. ^■Jhiti ooa t A n n y . 
 
 * Enlisted Reserve Corps. 
 
 » strike out words not applicable. 
 
 RECORD CARD 
 
 OF 
 Enlisted Men of Staff Corps and Departments. 
 
 .WARREN.^ WIER.B.... ...R2314-56. 
 
 [Sumaiue.) (Christian name.) (Army serial number. 
 
 Sgt MTC 
 
 (Grade.) (Corps or department.) 
 
 Designation .......Chauffer... 
 
 kl iL-rk. chauffeur, etc.) 
 
 Station Ca?i>..Holabird.»Md, 
 
 Deo 23 ,1919. 
 
 CURRENT ENLISTMENT. 
 
 S«ning in ~~ enlistment period. 
 
 Enlisted or Inducted into miUtary service .0.©Q..lft , 191 9^ 
 
 ^j Camp Lee,Va, _ 
 
 Assignedto. 46th IXlf _. 
 
 (Compaay aod recimeat or corpa or departm^at.) « 
 
 at ?.8?^P...>'eMe;p.V'aj. ... ...P.ep .12 ..^ 191 9 
 
 (Station.) 
 
 Transferred to MTC , ..DeO.2.1 ., ,,, 9 
 
 iCorpa or department.) 
 
 Authority .or tr««.er: 8dInd,.HQE.Dejpt, 12-15^^^ 
 
 Jolned,...BeO-2a. .191 9 
 
 DESCRIPTIVE LIST. 
 Residence: ... 2341 Baolid.Ave _, 
 
 (Street and house number; i{ none, so state.) 
 
 CloYeland .Q.hio 
 
 (Town or city.) (Sute.) 
 
 Kade and address o( person to b« notified in case of emergency: 
 
 W»Broiuie Warrdn, father 
 
 (Name anddcgree of r^tionahip; if friend, bo atate.) 
 
 2541 Euclid Ave 
 
 .(Street and bouse tumber; i( none, so stated, a 
 
 Cleveland Onlo 
 
 (Town or city.) (State.) 
 
 ,»_.„ Nantea France 
 
 (Town or city.) (State or countiy.) 
 
 25 , 3 soldier 
 
 Age at enlistment yrs. and mos.; occupation, 
 
 blue black 
 
 Eyes, ; hair, 
 
 Clear S 11 
 
 Complexion. ; beight, ., ttfX 
 
 Single 
 
 Married or single: . 
 
 Number and ages of children, if any . 
 
 Form No. 627, A. O. O. 
 
 Ed. June 20-18. 
 
 Note; — On the third line under "Current Enlistment" 
 should appear the term of enlistment, e. g.i "for three 
 years." 
 
 163. Individual equipment record, Form No. 637, A. G. O. — See para- 
 graphs 121-130. (Par. 681-A, A. R.) 
 
132 COMPANY ADMINISTRATION 
 
 164. Pay-card Form No. 644, A. G. O. — See Special Regulations No. 58. 
 {Edition of 1920.) 
 
 PRIOR SERVICE. 
 REGULAR ARMY:* 
 
 B^rjr J|,«thffA ,„„ Deo. 11_, ,,,6 ,„ Dec .10 ^^ 
 
 (Compaay aod regiment or corpa or departEnoot.) 
 
 DlschMjedas ....Sgt •. character. SXP«ll«nt „ 
 
 (Grade.) ' 
 
 (Compftoy &nd recimont or corpe or departmo 
 
 Discharted as \.- 
 
 (Compnay and 
 
 -.191 
 
 * Tnaert headings below Ia«t discharge from the ReKular Army to allow serripe i« 
 Volunteer Army, Navy. Marine Corps, and National Guard or Organised Militia, la 
 the order named. 
 
 Remarks: . A^i^A9.3.9..^.^^.HP%<>II^..^P^^l^^ 
 
 Deo 28« 1919. 
 
 rohn &Beokler 
 
 iBt &t.]ifG 
 
 ..j^."....r* "*."..-_., Commanding. 
 
 INSTRUCTIONS. 
 
 When a man is enlisted for, reenlisted in, or transferred to' 
 any staff corps or deimrtment, the oflBcer of such staff cor]>s 
 or department who first receives him will prepare and forward 
 the record card of the soldier directly to the Quartermaster . 
 General, the Siu^eon General, the Chief Signal Officer, or 
 the Chief of Ordnance, as the case may be, except in the case 
 of a man stationed in the Philippine, Hawaiian, or Pananm 
 Canal Department, when the record card will be sent through, 
 department headquarters. (See pars. 1009 and 1512^, Army 
 Regulations, 1913 ; par. 41, Manual for the Medical Department 
 19ie;.andpar. 16 (/)^ Signal Corps ^Iaynaamo.t.J915.) 
 
 "^ 3—4799 
 
 Reverse of Record Card 
 
 165. War diary, Form No. 660, A. G. O. — See vSpccial Regulations 
 No. 58. {Edition of 1920.) 
 
 166. Correspondence book. Form No. 662. A. G. O. — See paragraphs 
 7Q-86. (Par. 280, A. R.) 
 
COMPANY ADMINISTRATION 
 
 133 
 
 QUARTERMASTER CORPS 
 
 167. Advice of soldier's deposits, Q. M. C. Form No. 8a. — a. When 
 deposits have been made by enlisted men, the company commander will 
 forward directly to the Quartermaster General a list of the names of the 
 depositors showing in each case the date, place, and amount of each deposit 
 and the name of the quartermaster who received it. (Par. 1361, A. R.) 
 
 h. Each report will be restricted to include only deposits with one quarter- 
 master on a given date. (Par. 1361, A. R.) 
 
 c. Before being forwarded to the Quartermaster General the list will 
 be compared with the entries on the service records and deposit books 
 (Form No. 41, Q. M. C), and the company commander or other officer 
 
 ,^ R«A,«Siblllf 
 
 PAT CARD 
 ■sanLT w<k iMMt *LU>iitiatTa (cuam a ma u. 
 
 »-.._3_.».i5L.t«...£«6.im%-.lll«-«-rfJ.Ul.i,B..13 
 
 Ch. J I. h. -. . B aiii l iiil — .»-.- . 
 
 CmnM »«>: IS22Q. fc-..-.iJflJJ. -. » 13 
 
 tr^mt m m^ H.ia tZ^ia-. nia., I.3..4S.: R. S . 
 
 Hill. ilXJiUJ! .BLia.. (t.r.) 
 
 TAV CABD— EXTRA SHEET. 
 
 ei«A.I«.PO ,,„Jul 1 „i8 Di.ooot P«K,a!>.ilK) 
 O^ Cj 3.75, „ Nov 1 |,|8 to Jul \- BL? 
 
 j^O , 3.80 ,,„ Jul 1 „| 9 tp Jul 1 ^ 
 
 (,„ , pis<^aStlnuedj;^b 1 ,1920 (&<ia..)>,i|}|0<i) 
 
 
 0-4,U--J--..- 
 
 xsssms^ 
 
 
 
 Mob 3 ^8 
 
 SO $S. 78 
 
 ^oh-Jt; $6, 79 
 
 -Air«2f» 
 
 ■sif b-i buliit - 
 
 
 
 se.56 
 
 
 •ipi;5i5*;is 
 
 36 »».76 
 
 *p*-l?:tW. . 
 
 '- ~. 
 
 
 
 jm^ji». 
 
 Mj?»j?.yLi.«tw».«...« 
 
 
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 HL_ 
 
 
 
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 PW^Jl EM^ ^9 iBol 
 
 
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 ..attamiw l. g «b-iaaO;»onthly pcaBlaat--.. 
 bjr CAM* •Ilot'ox-Xo ^'r* iBBur.«no»... 
 r«t«liG*4.t9Q00 t.er« ls»«r»iie« etfisaUad; 
 .l.«f«.iPT>«.l.U!« ««<l»ote(l on J*n,te2Q p,»xr«.lA 
 
 K;s.V3^rK7r.52«i 
 
 tp»«|l.l»lj>»jr»«i>t) 
 
 
 
 
 r :"':,T"^"'~."' 
 
 
 
 ,„_J 
 
 
 Note. — Pay Card — Extra sheet is for Sgt Capps. 
 
 witnessing the payment will be careful to see that the names and Army 
 serial numbers of the depositors are correctly given. (Pars. 56, 58c, 170a 
 (3); par. 1361, A. R.) 
 
 168. Soldier's Allotment, Q. M. C. Form No. 38.— a. (1) An enlisted 
 man in active service, or a retired enlisted man on active duty, wherever 
 located, may make an allotment, for his own savings, or for any other 
 purpose except to obtain an advance of pay, of any portion of his pay 
 after deductions are made in accordance with the war-risk insurance act. 
 Such an allotment is a class "E" allotment and is made under the provisions 
 of the Act of Congress approved March 2, 1899, as amended by the Acts 
 approved March 2, 1901, and October 6, 1917. (Par. 52, S. R. No. 72.) 
 
 (2) If an enlisted man desires to make an allotment to dependents 
 in excess of the amount necessary to sustain family allowances under the 
 war-risk insurance act (classes "A" and "B"), such excess allotment is a 
 class "E" allotment. (Par. 52, S. R. No. 72.) 
 
134 
 
 COMPANY ADMINISTRATION 
 
 (3) Allotments for the payment of premiums in private insurance com- 
 panies, societies, or organizations are class "E" allotments, and are made 
 in duplicate on Q. M. C. Form No. 38. (Pars. 13 and 52, S. R. No. 72.) 
 
 (4) Class "C" allotment is an automatic allotment to pay premium on 
 Government term insurance; it is not made on Q. M. C. Form No. 38. 
 
 (5) Class "D" allotment is made in triplicate on Q. M. C. Form No. 
 
 ■■■■■ 8f6t*8anr" 
 ( j»n<niii JO nuw pu» »ui»N) 
 
 
 *^o *"3AaNaH*H0saiAva 
 
 
 
 IB 
 
 8-? ^ 
 Q.2 t 
 
 r: 
 
 ^ 
 
 1 
 
 ^1 
 
 II 
 
 .1 
 
 It 
 
 > • "^ 
 
 -I 
 
 is: I 
 
 s:<| 
 
 ^i 
 
 ( -)u»iu|i!ta» JO »»»a) 
 ( tawtCC JO nuMt pa» »Ui«K ) 
 
 ii 
 
 n 
 
 Sfr/i829a * JC» ' "1 XaHSH ' 
 
 •••jrif 'iS9u qvsi? ' 
 
 HOsaiAya 
 
 ....... .g J 
 
 Note. — This form is also used for Class D allotments (Govermnent Converted In- 
 surance). \ 
 
 38 to pay premium on Government converted insurance as prescribed in 
 Circular No. 498, W. D., 1919. 
 
 b. A discontinued allotment cannot be renewed but a new allotment 
 may be made by executing a new form. (Par. 56, S. R. No. 72.) 
 
 c. An allotment may not be made to an enemy alien, whether a resident 
 of the United States or a foreign country. (Par. 27, S. R. No. 72.) 
 
 d. (1) Before the company commander signs the allotment he will 
 
COMPANY ADMINISTRATION 135 
 
 require the soldier to read the entire form and verify the name and address 
 of the allottee. (Par. 15, S. R. No. 72.) 
 
 (2) Before certifying a class "E" allotment the company commander 
 will satisfy himself that the allotment is not made for the purpose of 
 obtaining an advance of pay. When a bank is designated as allottee, 
 the company commander will furnish the bank with the signature of the 
 grantor and inform the bank of the amount and period of the allotment. 
 The company commander will also, if possible, satisfy himself that the 
 bank has an existence. (Par. 15, S. R. No. 72.) 
 
 e. Allotments will be noted on the service record of the soldier in the 
 space provided for the purpose. (Par. 116.) The company commander 
 will write or stamp on the duplicate the words "Entered on service records" 
 and add his initials. (Par. 21, S. R. No. 72; sec. V, G. O. 83, W. D., 1918.) 
 
 /. Both copies of the allotment will be transmitted to the personnel 
 adjutant, who will make the necessary entries on the pay roll of the com- 
 pany and the pay card of the soldier, write or stamp on the duplicate the 
 words "Entered on pay roll and pay card," and return them to the company 
 commander. The original allotment will be sent directly by the company 
 commander to the zone finance officer, Washington, D. C, and the dupli- 
 cate to The Adjutant General of the Army, Washington, D. C. (Par. 
 13, S. R. No. 72.) 
 
 g. After class "D" allotments have been recorded as in paragraph /,. 
 they 'will be transmitted as provided in Circular No. 498, W. D., 1919. 
 
 169. Discontinuance of allotment, Q. M. C. Form No. 39. — a. When 
 an allotment is to run for the full period for which granted no request 
 for discontinuance or notice of expiration is necessary. (Par. 1351, A. R.) 
 
 h. Allotments will be discontinued prior to the expiration of the period 
 for which granted — 
 
 (1) Upon request of the soldier (par. 1351, A. R.; par.. 55, S. R. No. 72). 
 
 (2) Upon request of the company commander when forfeiture of pay 
 by sentence of court-martial is such that possibly it cannot be collected 
 in full prior to the discharge or furlough to the reserve of the soldier if the 
 allotment is continued (pars. 1350 and 1358, A. R.). 
 
 (3) Upon request of the company commander because of reduction in 
 rank, continued misconduct, stoppage of pay for loss of or damage to 
 Government property, or when for any other reason the soldier's available 
 pay will not warrant continuance of the allotment. (Pars. 1350 and 
 1358, A. R.) 
 
 (4) (a) In the case of (1), (2), and (3) the request for discontinuance 
 will be prepared on Q. M. C. Form No. 39, signed by the company com- 
 mander and forwarded directly to the zone finance officer. United States 
 Army, Washington, D. C, and to the Bureau of War Risk Insurance in 
 case of class "D" allotment. 
 
 (&) The form will be signed by the soldier when the request is made by 
 him as contemplated in subparagraph & (1). ' 
 
 c. (1) A memorandum concerning the request will be placed in the 
 "Reminder" (par. 205) under the date that the acknowledgment from the 
 zone finance officer may be expected. (Subpar. (2).) If the proper form 
 for requesting discontinuance of allotment is not available the allotment 
 may be discontinued by letter, in which case a carbon copy of the letter 
 should be placed in the "Reminder" as in the case of the memorandum 
 when the proper form is used. 
 
136 COMPANY ADMINISTRATION 
 
 (2) The zone finance officer, Washington, D. C, will notify the company 
 commander of the fact of discontinuance of payment to the allottee and 
 the last month for which the allotment was paid. The notification of 
 discontinuance from the zone finance officer, Washington, D. C, when 
 received by the company commander will be transmitted by him to the 
 personnel adjutant, who, after making necessary entries on the pay roll 
 of the company and the pay card of the soldier, will write or stamp on 
 the notification the words "Entered on pay rolls and pay card," and return 
 the notification to the company commander, who will file it as hereinafter 
 indicated. (Subpar. (4); pars. 1350 and 1351, A. R. ; pars. 20 and 55 
 S. R. No. 72.) 
 
 DISCONTINUANCE. (SOLDIERS ALLOTMENT.) 
 
 i ^i 
 
 S> ill 
 
 Cwp Brady, Mdj^ Jul 5 , 191 9 
 
 (iuUoo.) (»•>•.) 
 
 The allotment o/..iLAVXDS0H,HEHBl.iu-,ft^s89!48- — , — 2it55JS«^*hj^ 
 
 (Nnue of aUottrf.) (OfiMlilftttoo.) 
 
 of Jf}^°9- per month for... ^..^.. months, commencing -.Sggtn^T.-l , 191 8 
 
 fQ y iTBt N ational Banlt __^ S42 Front St, Br ady^ 
 
 '"iim" oiiJiotMe.) (8tl«rt md Ko.) 
 
 .'f.l- , is hereby discontinued to take effect ?9.JJH??. , 191 * 
 
 J6U1«.) » •' '• (Month asd d»l«.) 
 
 Reason for discontinuance P??*A*. 
 
 At this date tlie records show the soldier -pjiid to include iV.P..§?. , 191^ 
 
 The allotment has been deducted from his pay to include .1° , 191 , >»*- 
 
 ■^MU'hei>on*imied^(p«nrike-p»y-r-oii9 untii aeHmmol edgn t en* of ikis-dMOonibmMMO^is.f>M«i»6A-- 
 
 _ Zu^iAiA/:yU^J*cnAaj^ 
 
 '■ ; _ Capt 65th Ipf 
 
 Ndri.— The discontinuance o( an nllotinent abould be made to Uke effect the last day of a calendar month. i-um 
 
 Q. ir. C. Form 33. 
 
 This form is also used to discontinue Class D Allotments, in which case it will be sent 
 to the Bureau of War Risk Insurance, Washington, D. C, instead of the Zone Finance 
 Officer, Washington, D. C. 
 
 (3) The request for discontinuance of the allotment will specify the 
 month for^ which the last payment is to be made, but the stoppage of pay 
 to meet the allotment muse be continued until the notification is received 
 from the zone finance officer, Washington, D. C, and the soldier will then 
 be credited on the next pay roll with any amount withheld in excess of the 
 amount paid to the allottee. (Pars. 1350 and 1351, A. R.; pars. 20 and 
 55, S. R. Ng. 72.) 
 
 (4) When the notification from the zone finance officer, Washington 
 D. C, is received back from the personnel adjutant (subpar. (2)), the fact 
 of discontinuance of the allotment will be entered on the service record of 
 the soldier, the entry being initialed by the company commander The 
 notification of discontinuance will then be placed in the five-year file, and 
 the memorandum in the "Reminder" destroyed. (Subpar. (1) and pars. 
 205eand 213.) 
 
COMPANY ADMINISTRATION 137 
 
 d. On the death, discharge, furlough to the reserve, retirement, or 
 desertion of an enlisted man who has an allotment running, the allotment 
 ceases, and the company commander will report the separation from active 
 service as follows : 
 
 (1) In every such case the company commander will prepare and forward 
 to the zone finance officer, Washington, D. C. (and to the Bureau of War 
 Risk Insurance in case of class "D" allotment), a notification of discon- 
 tinuance of allotment on Q. M. C. Form No. 39. 
 
 (2) In cases occurring within the continental limits of the United 
 States, including Alaska, after the 20th of the month of discharge or 
 furlough to the reserve except under demobilization orders, retirement, 
 or desertion, of an enlisted man having an allotment runnmg, the com- 
 pany commander, in addition to giving notice on Q. M. C. Form No. 
 39, will also report by telegram to the zone finance officer, Washington, 
 D. C, the fact of separation from active service, giving the full name. 
 Army serial number, and company and regiment or arm or staff corps or 
 department of the soldier. 
 
 (3) (a) In cases occurring without the continental limits of the United 
 States, including Alaska, of discharge, furlough to the resreve, desertion, 
 or retirement of an enlisted man who has an allotment running, the com- 
 pany commander, in addition to sending notification to the zone finance 
 officer (subpar. (2)), will report the separation from active service to the 
 commander of the department or expeditionary forces, to be cabled to 
 The Adjutant General of the Army. The report of the company com- 
 mander will include the name. Army serial number, company and regiment 
 or arm or corps or department of the soldier, and the fact that he has an 
 allotment running. The report will be sent by telegram in case report 
 by mail under normal conditions of mail service would not reach the head- 
 quarters of the department or forces on or before the 20th of the month in 
 which the discharge, furlough to the reserve, desertion, or retirement 
 occurs. 
 
 (6) The fact and date of mailing the notification to the zone finance 
 officer and of making the report to the commander of the department 
 or expeditionary forces will be noted under "Remarks" on the extract 
 from service record, Form No. 29o, A. G. O. (Par. 119; par. 1350, A. R.) 
 
 e. If an erroneous payment is made to an allottee because of the failure 
 of an officer responsible for such report to report the death of the grantor 
 or any other fact which renders the allotment not payable, the amount 
 of such erroneous payment will be charged to the officer who fails to make 
 such report. (Par. 1353, A. R.) 
 
 170. Soldier's deposit book, Q. M. C. Form No. 41 {see par. 56). — a. 
 (1) Any enlisted man in active service may deposit his savings with any 
 quartermaster in sums of not less than $5. (Par. 1361, A. R.) 
 
 (2) The deposit book will show the name and Army serial number of 
 the depositor, the place, date, and amount of each deposit. Each deposit 
 will be receipted by the quartermaster and attested by the company 
 commander. (Par. 1361, A. R.) 
 
 (3) Deposits will be noted on service records of the soldiers concerned 
 immediately after payment and before the advice of soldiers' deposits 
 is forwarded to the Quartermaster General. (Pars. 56, 58^, and 167; 
 par. 1361, A. R.) 
 
 (4) The transfer, pledge or sale of the deposit book is prohibited. 
 
138 COMPANY ADMINISTRATION 
 
 Enlisted men should be informed of the importance of preserving deposit 
 books as the only certain means of insuring prompt payment of deposits 
 upon discharge or furlough to the reserve. (Pars, 1361 and 1364, A. R.) 
 
 b. (1) Before delivering final statements upon which deposits are cred- 
 ited the company commander will ascertain whether the soldier has his 
 deposit book, and, if so, instruct him to present it to the quartermaster 
 with his final statement. The quartermaster will take up the deposit 
 book and file it with the voucher of payment. (Par. 194(^(6); pars. 1362 
 and 1363, A. R.) 
 
 (2) Should the soldier claim to have lost his deposit book, his affidavit 
 to that effect will be taken and attached to the final statement. The 
 affidavit must state the circumstances attending the loss of the deposit 
 book and show that the soldier has not sold or assigned it. (Par. 194; 
 par. 1363, A. R.) 
 
 (3) If for any reason deposits, except those forfeited by desertion, are 
 not paid on final statement, the soldier shotdd forward his depos't book 
 or the affidavit referred to in subparagraph (2), to the Quartermaster 
 General and request payment. (Par. 1364, A. R.) 
 
 c. (1) A soldier must draw his deposits when he is discharged or fur- 
 loughed to the reserve. (Par. 1365, A. R.) 
 
 (2) Upon the death of a soldier who has deposits, his deposit book, if 
 found among his effects, will be forwarded to The Adjutant General of 
 the Army with the final statement. (Pars. 138, 154, and 181; pars. 83 J^ 
 and 1367, A. R.) 
 
 171. Individual clothing slip, Q. M. C. Form No. 165. — See paragraphs 
 72-75. (Pars. 1157-1159, A. R.) 
 
 172. Company council book, Q. M. C. Form No. 452. — See paragraphs 
 87-96. 
 
 PURCHASE AND STORAGE 
 
 173. Requisition, P. & S. Form No. 160. — a. The instructions given in 
 this paragraph relate solely to the use of the form in the company. 
 
 b. When articles of equipment or allowance issues other than rations 
 (Tables of Basic Allowances) are required by a company a requisition in 
 duplicate on this form will be prepared by the company commander and 
 submitted to the post, camp, or other supply officer. (For instructions 
 regarding supply of clothing, see pars. 72-74.) Each requisition will be 
 numbered serially from the block of numbers assigned to the company by 
 the supply officer to whom the requisition is submitted. 
 
 c. Expendable articles and articles of clothing and individual equipment 
 (par. 122a) will be listed on separate sheets headed "Expendable," 
 "Clothing," and "Individual equipment," as the case may be. Each 
 class of property will be segregated on the requisition and given appro- 
 priate heading, such as "Quartermaster," "Ordnance," etc. Articles will 
 be listed in alphabetical order in each class. 
 
 d. Both copies of the requisition will be signed by the company com- 
 mander; the duplicate copy will be retained by him and filed as pre- 
 scribed in paragraphs 62, 64, and 71. 
 
 e. In preparing the requisition there will be noted as the "basis for 
 requisition" some such explanatory remark as "To complete equipment 
 of 14 recruits"; "Original issue of articles named, strength of company, 
 142"; "Exchanged." etc. Under the heading "Explanatory notes" will 
 
COMPANY ADMINISTRATION 
 
 139 
 
 be entered information concerning disposition of articles formerly supplied, 
 e. g., "To replace like articles dropped on statement of charges."* Entries 
 imder other headings and columns will be made in accordance with the 
 requirement of the supply officer concerned and according to the conditions 
 of the requisition. 
 
 Pocgnacy A a 
 
 A83 18,1919. 
 
 REQUISITION \^ 
 
 SERIAL. KUMBER 
 
 TO SBPP&Y OPgICBB>C>mP BBADY.MD. 
 
 REgUlSITIj[»rt:D BY_ 
 SHIP TO 
 
 COMPANT B, 65th IMPAMBT 
 
 BASIS FOR BRq'lS r Spaoi»l BegalBiticn te Bnt>pl y ooapany •-. »»th ¥y TO gar H> 87^/ aal Si^tSlS* 
 STREKGTK OF COMMAND 18 8 gn,- 128 rlf la*. 
 
 ARTICLES 
 
 And <^e8erip^•l 
 
 APPLICA.TIOW 
 
 Bayonets, Model 1017. 
 
 Bayonet So abb ar da, Model 1917 
 
 7118 reqvlBitloi supple aents h] 65-4-466 to oonplete oonpany eqaipnent 
 the artisles ha rln4 bean out ot stock Tiben prerionaly requisitioned. 
 
 lionmjOtiMr) 
 
 CLABBNCE HAHSOH, Oapt «5th Inf 
 rm-poxkaAt : Tollo-w insVruclions on 
 
 ol «>isf< 
 
 174. Ration return, P. & S. Form No. 223.— a. Definition of a ration.^ 
 A ration is the allowance for the subsistence of one person for one day. 
 (Par. 1202, A. R.) 
 
 b. Classes of rations. — 
 
 (1) Rations are classed as (a) garrison, (b) travel, (c) reserve, (d) field, 
 (e) Filipino, (f) emergency. 
 
 nator ^ hTot^s "^^*'°" °^ Requisition shown in plate does not have the space for "Expla- 
 
140 
 
 COMPANY ADMINISTRATION 
 
 (2) The garrison ration is intended for troops in garrison, and, in time 
 of peace, for troops in meneuver camps. (See also subpar. c (2).) 
 
 (3) The travel ration is intended for troops traveling otherwise than by 
 marching and separated from cooking facilities. (For rations issued to 
 troops on the march in time of peace see subpar. c (2).) 
 
 (4) The reserve ration is carried on the persons of the men and in the 
 field train and constitutes the reserve for field service. 
 
 (5) The field ration is the ration prescribed by the commander of the 
 field forces. 
 
 Taixb op One Kation, |.a-4d?„. 
 
 P. »na H. Form Ko. 1 
 B«iHd Oct. 1, un- 
 
 Ration Retubn of CMP AM..A.*..65.TJ. iJJPAinur 
 
 At .C*g»L.B«Aj»T.j|..M». .from J.«V.T..l.... 
 
 (Supplroaor'tNa.) 
 
 .... w.ia. , to 
 
 Net nnnber of raUen* due for nen mea*Iii( wIUi oriaiUuUon, iddlUans and deducUons computed 
 
 Net conunnlaUoB doe for men anthorixed to mees aeparelely (named on "back hereof), percentage compoted.. 
 
 1911. 
 
 I Ctenrr that tUe Batlon Return la correct 
 
 „_ M<rim.LJw^s. 
 
 .._ «»i>*^» .•B»M.ij*r. 
 
 .. ..po,.. A, 66th..laf antrjr... 
 
 AmuTEDi Br order of 
 
 __ .W.<^M>lll6.Si«8I»».. 
 
 _ .VM^tVfdwaw... 
 
 _ .C»pt,* 44J^,.«0thX 
 
 MEN AUTHORIZED TO MESS SEPARATELY 
 
 C3— 7267 
 
 NAME 
 
 GRADE 
 
 INCLUSIVE DATES 
 
 
 From— 
 
 To- 
 
 Barkep^Iiee 
 Plumber, J»0» 
 Oapps.M»M» 
 
 IstSgt 
 SupSgt 
 
 1 
 1 
 
 8 
 
 10 
 10 
 
 10 
 
 Back of Form 223. 
 
 (6) The Filipino ration is for the use of Philippine Scouts. 
 
 (7) The emergency ration is furnished, in addition to other regular 
 ration, for troops in active campaign and in the field in time of peace for 
 purpose of instruction. (Par. 1205, A. R.) 
 
 c. Components and substitutive equivalents. — (1) The components and 
 substitutive equivalents of the garrison, travel, reserve, and Filipino 
 rations are prescribed in Army Regulations. (Par. 1205, A. R.) 
 
 (2) The ration to be issued to troops on the march in time of peace will 
 be prescribed by the commander. It will be issued on the same basis as 
 
COMPANY ADMINISTRATION 141 
 
 the garrison ration (see subpar. e.) and will not exceed the allowance pre- 
 scribed for that ration. (Par. 1220, A. R.) 
 
 (3) In time of war Philippine Scouts serving in the field will be fur- 
 nished the same ration as troops of the Regular Army. (Par. 1202, A. R.) 
 
 (4) When it is impracticable for Philippine Scouts to use the Filipino 
 ration while traveling otherwise than by marching they may be issued the 
 regular travel ration. (Par. 1202, A. R.) 
 
 (5) Philippine Scout companies are required to use the entire meat com- 
 ponent of the Fihpino ration and not more than 16 ounces of the rice com- 
 ponent, beans being used in the place of the remainder of the rice compo- 
 nent. The use to as large an extent as possible will also be made of native 
 food products, such as camotes, mangos, and squash. (Par. 1205, A. R.) 
 
 (6) The field ration consists of the reserve ration in whole or in part sup- 
 plemented by articles of food corresponding generally with the components 
 or substitutive equivalents of the garrison ration procured locally or 
 shipped from the rear. (Par. 1205, A. R.) 
 
 (7) Emergency rations will not be opened except by order of an officer 
 or in an extremity, nor used when regular rations are available. Com- 
 pany commanders are responsible for the proper care and use of emergency 
 rations carried on the persons of the men of their companies, and will 
 cause the value of any emergency rations lost or damaged to be charged 
 against the pay of the persons responsible for the loss or damage. (Par. 
 1205, A. R.) 
 
 d. Extra issues. — (1) Issue of the articles of regular monthly allowance, 
 other than rations, given in Tables of Basic Allowances (Cir. No. 377, 
 W. D., 1919) {See Appendix) will be made on regular requisition (par. 
 1736). The commanding officer will determine and announce what quan- 
 tities within the limits prescribed will be issued. 
 
 e. Issue of garrison, travel, and Filipino rations. — (1) All components 
 of these rations due a company are held available by the quartermaster to 
 be furnished companies required. (Par. 19; par. 1220a, A. R.) 
 
 At the beginning of the month the supply officer will communicate to 
 company commanders the value of the ration for the ensuing month. 
 Companies will open an account with the quartermaster and the sub- 
 sistence stores required for the mess will be purchased on charge sales slips 
 in the name of the organization. If the company commander desires to 
 secure for the company mess articles of food, refreshment, etc., on the 
 authorized list of articles carried in stock by the quartermaster, which are 
 not on hand at the time, he must secure written approval to purchase from 
 outside sources. (Par. 322, A. R.) Where there is a quartermaster no 
 purchase of articles on the authorized list of articles carried in stock by the 
 quartermaster, required for supply of troops, will be made except through 
 him, except as provided above. 
 
 (2) Ration returns will be submitted with the morning report on the day 
 following the end of the calendar month, or the end of such other ration 
 period as the commanding officer may direct, for the rations used by the 
 company during that month or period. The company commander will effect 
 a settlement with the quartermaster at the end of the month or other ration 
 period. Any unexpended balance due an organization, not to exceed 25 
 per cent of the value of the net number of rations due the organization for 
 the ration period, will be paid in cash by the quartermaster to the organi- 
 zation commander when the settlement is effected. Any unexpended bal- 
 
142 COMPANY ADMINISTRATION 
 
 ance in excess of the above 25 per cent will revert to the Government. (Par. 
 1220e, A. R.) 
 
 /. Issue of field, reserve, and emergency rations. — Field, reserve, travel, 
 or emergency rations may be issued on ration returns submitted before or 
 at the time of issue, as provided in paragraph 1220/, A. R. 
 
 g. Preparation of ration returns. — (1) When the company is subsisted on 
 the basis of a ration credit for the value of the garrison, travel, or Filipino 
 ration, and stores are purchased from the quartermaster on charge sales 
 slips, as explained in subparagraph e, the money value of the ration to be 
 credited to the company is increased by certain percentages in case of messes 
 that average less than 75 persons and decreased by certain percentages for 
 messes that average more than 150 persons. The method of determining 
 the "daily average strength for rations" is explained in paragraph 17&; the 
 subsequent correction of this figure by the deduction of the number of men 
 authorized to mess separately and the addition or deduction of the per- 
 centage above mentioned, resulting in the "Net number rations due 
 organization," is described in paragraph lid. The sum of the "Net no. of 
 rations due organization," as recorded day by day in the ration account of 
 the morning report, for the total days of the ration period is the figure to be 
 entered on the ration return opposite the heading "Net number of rations 
 due for men messing with organization, additions, and deductions com- 
 puted." At the end of the ration period the sum of the rations entered in 
 the ration account in the morning report opposite the names of "Men 
 authorized to mess separately," will be multiplied by the announced value of 
 one ration, as entered on the ration account; this result, plus the percent- 
 age addition to the actual money value of the ration (par. 1220a (5), A. R.) 
 is the amount to be entered on the ration return opposite the heading "Net 
 commutation due men authorized to mess separately (named on back 
 thereof), percentage computed." This serves the purpose of the "sepa- 
 rate ration return " required in paragraph 1220c, Army Regulations, for men 
 authorized to mess separately.* Opposite the heading "Rations required " 
 on the ration return will be entered the kind of rations. This has a particu- 
 lar application under the provisions of paragraph 1220/, Army Regulations. 
 If the ration period is less than a month a red-ink line will be drawn under 
 the last entry for the period on both pages of the ration account in the 
 morning report, to separate it from subsequent periods in the same month. 
 (Par. 1220a, A. R.) 
 
 (2) When troops are issued field, reserve, or emergency rations, and the 
 ration savings privilege is suspended (par. 1220/ (1), A. R.), or when an 
 organization is assigned to a mess in conmion with another, necessitating a 
 consolidated ration return for the entire mess, the heading on the ration 
 return for each organization "Net number of rations due for men messing 
 with organization, additions and deductions computed" will be changed to 
 read "Nimiber of men messing with organization." Opposite this heading 
 will be entered the sum of the figures entered in the column of the ration 
 account in the morning report headed " Number men messing with organi- 
 zation." 
 
 (3) A single ration return will be submitted for a company to include all 
 persons actually present and rationed or to be rationed, and will include 
 
 * A separate ration rettim would be had were the men receiving commutation of rations 
 instead of commuted rations, they being entitled to the former by reason of there being 
 no issue of rations in kind practicable, i. e., men on militia duty. 
 
COMPANY ADMINISTRATION 143 
 
 persons permitted to mess separately opposite the heading "Net com- 
 mutation due men authorized to mess separately (named on back hereof), 
 percentage computed." The names of such men and the inclusive dates 
 of the periods messed separately will be entered on the back of the 
 ration return. Detachments of organizations will render separate returns 
 as provided in paragraph 1220/(2), Army Regulations. 
 
 (4) (a) Ration returns for companies will be signed by the company com- 
 mander and approved by order of the commanding officer. (Par. 
 1209, A. R.) 
 
 (b) Ration returns for enlisted men of the Medical Department, 
 members of the Army Nurse Corps, and others attached to a hospital 
 mess for rations will be signed by the medical officer in charge and. 
 approved by order of the commanding officer. (Par. 1210, A. R.) 
 
 (c) The ration return for civilian employees will be signed by the officer 
 in charge of the employees and approved by order of the commanding 
 officer. (Par. 1211, A. R.) 
 
 (5) (a) Company commanders will verify daily the figures of the ration 
 . account in the morning report, and should keep a daily record of the 
 
 financial condition of the ration account. 
 
 (6) Ration returns upon which emergency rations are drawn will bear the 
 certificate of the company commander to the effect that such rations are 
 required for the enlisted men of the company and that the money value of 
 any rations previously drawn by him and improperly opened or lost have 
 been charged against the person responsible. (Par. 1205, A. R.) 
 
 (7) (a) During active operations in the field company officers, upon 
 their request, will be included by name on the ration return of the 
 organization to which they belong. 
 
 (6) Under the same conditions, field and staff officers who do not 
 belong to organizations having messes, upon their request, will be 
 included by name on the ration return of such organization as may 
 be designated by the commanding officer. 
 
 (c) Army field clerks and field clerks, Quartermaster Corps, may 
 be issued rations under the same conditions as officers. 
 
 (d) Payment for rations issued to officers. Army field clerks, and. 
 field clerks. Quartermaster Corps, will be made in the manner pre- 
 scribed in Army Regulations. (Par. 1209, A. R.) 
 
 175. Receiving report, P. & S. Form No. 257. — a. The instructions given 
 in this paragraph relate solely to the use of the form in the company. 
 
 b. When equipment issued to a company on loan is returned to a supply 
 officer, he will furnish to the company commander a receiving report 
 listing the items returned. The equipment will be droppped from the 
 property loan record, the receiving report being filed as a voucher to that 
 record. (Par. 65.) 
 
 c. When the company equipment is to be transferred to a new company 
 commander, a certificate in duplicate on blank receiving reports will be 
 prepared as follows: "I certify that I have this date received from 
 
 , predecessor, all property enumerated on property 
 
 loan record cards, except property listed below, pertaining to , 
 
 including last shipping ticket No , dated , 19__, and last 
 
 receiving report No. , dated , 19__." These certificates 
 
 will be signed by the successor as such. The original will be filed as a 
 voucher, the duplicate being given to the officer, relieved. 
 
144 
 
 COMPANY ADMINISTRATION 
 
 d. To transfer property from one organization to another at the same 
 station, the officer to receive the property will list it on receiving report 
 in triplicate, receipt the original, and send it with a copy to the trans- 
 for transmission to the supply officer, who will return the original marked 
 "Transfer noted" for file as a voucher, replacing the originally retained 
 copy. 
 
 176. Shipping ticket, P. & S. Form No. 260. — a. The instructions given 
 in this paragraph relate solely to the use of the shipping ticket in the 
 company. 
 
 h. (1) Articles of equipment issued to a company will be listed by the 
 supply officer on a shipping ticket. 
 
 (2) When the property is issued at the same station the original copy of 
 
 ro™E7au.c-u- 
 Serial No. .7.5. 
 
 No.! 
 
 Sheet No. 
 
 Delrrwed lijr- 
 
 RECEIVING REPORT 
 
 C p A .asthinf 
 
 Order No ir-^ 
 
 Date .......Sep. .23^..1.9_... 
 
 Warehotue 2 
 
 3/LNo. 
 
 TaUy Sheet No. _ 
 
 ARTICLES 
 
 Axes ,ta»Bd Intrenchingi Model. 1910, 
 «ith oarriera 
 
 Waicht 
 
 Special Notation.: ^^^^^^ ^^ ^^^ re^oement with new .edel after exchange with Springf ielri 
 Areenal has hoen.aocoBpllBhod- 
 
 ENTRV ON STOCK RECORD 
 
 ENTRY ON ORDER 
 
 TRANSFER ACCOMPUSHED 
 
 
 Po.t«o 
 
 Cb«J«l 
 
 Po.tiBg. 1 ChMkad 
 
 Appm»«l 
 
 Voucher 
 
 Bt ....... 
 
 Br ..;.. _. 
 
 «>~ 
 
 -' 
 
 Br 
 
 Ns. 
 
 ^^^■=r^~ r-j-^ 
 
 
 
 
 ....... 
 
 ...QjCr'atcaK 
 
 ..Jfia„.Br.0Hn7Tc^ -. - 
 
 DeriMd by the Committee on Standardization of Depot Accountias. 
 
 the shipping ticket will be given to the officer to whom the property is 
 issued for file as a voucher to the property loan record concerned. The 
 officer receiving the property, or his agent, will receipt on a copy of the 
 shipping ticket in the possession of the issuing officer. 
 
 (3) When the place where the property is received is outside the limits 
 of the post or station where the issue is made, i. e., where a carrier inter- 
 venes, shipping tickets will be forwarded signed in dupUcate. The 
 receiving officer will sign an acknowledgment of the receipt of property on 
 one copy of the shipping ticket and forward it to the zone property auditor 
 having jurisdiction over his records. The other copy will be retained in 
 the company as a voucher to the property loan record. 
 
 c. (1) All items listed on shipping tickets for property received will be 
 entered on the property loan record, except expendable items, clothing, 
 articles of equipment issued to enlisted men for their retention upon 
 transfer (Cir. 377, W. D., 1919), and articles drawn on requisition marked 
 "Exchanged" by the supply officer. In the last-mentioned case the ship- 
 
COMPANY ADMINISTRATION 
 
 145 
 
 ping ticket will be filed as in the case of other shipping tickets. (Par. 64; 
 par. 678, A. R.) 
 
 (2) Expendable items will be indicated as expendable on the margin 
 of the shipping ticket by the issuing officer and will not be entered on 
 property records by the receiving officer. 
 
 (3) Clothing, and articles of equipment issued to enlisted men for their 
 retention upon transfer (Cir. 377, W. D., 1919) will be entered directly 
 on the individual equipment records of the enlisted men concerned and 
 will not be shown on the property loan record. The names of the enlisted 
 men to whom the articles are issued will be shown on the shipping ticket. 
 (Pars. 64c, 73, 74.) 
 
 SHIPPING TICKET 
 
 Nunc of Sution Caiip B.r»di..|«d, . 
 
 WiMhoOM 8 
 
 Data Aug..20«.l»l?- 
 
 SmiAL No 
 
 Rta No. 
 
 No. or SH»«T» 
 SHUT NO. 
 
 AUTHOniTY 
 
 Co A ,e5th Inf 
 
 . a.<Ta SHirPCD OR DCUVWtlO 
 
 Ani 20 1919 
 
 12.3 
 
 123 
 
 8 
 
 123 
 
 123 
 
 3 
 
 AKTICLES 
 
 Bayoneta, Modal 1917 
 
 Bayonet Sc abb arda, Model 1917 
 
 Br ushee, thong 
 
 » « » » » 
 
 ■ DEPOT. CAMr 
 
 ""oNo2Jv.°" \ TVo'MfyiJ^. 
 
 that lb* articlM listaa abwr* ii 
 
 f J SEceCTto 
 
 J.0.nes.,.C.a.p.t.e;th.Inf..2 ..C?..Ap._.?5th Inf 
 
 13-19."' :3= - i°"S-.19-19 |"pt 1 
 
 d. (1) China and glassware broken in service, not due to carelessness, 
 may be replaced by requisition marked "Exchanged" by the supply officer, 
 provided the value does not exceed the allowance prescribed in para- 
 graph 1178, Army Regulations. The articles broken will be listed on a 
 shipping ticket on which a certificate in the following form will be signed 
 by the company commander and forwarded to the supply officer with the 
 requisition : 
 
 "I certify that the above items of china and glassware for which I am 
 
 responsible, entered on property loan record of 
 
 have been broken, not due to carelessness, in said organization during the 
 period from , 19__, to , 19__. 
 
 Maximum strength 
 
 Quarterly allowance $ " 
 
 (2) The prices of various articles of china and glassware are givoa in 
 Special Regulations No. 40. (Par. 67c.) 
 
146 COMPANY ADMINISTRATION 
 
 e. Articles to be turned in for salvage on approved report of survey 
 (Form No. 196, A. G. O.), inventory and inspection reports (Form No. 1, 
 I. G. D.), on certificate (see Cir. 11, 1920), or for exchange (par. 67), will be 
 listed on shipping ticket in duplicate and turned over to the nearest sal- 
 vage officer. The salvage officer will receipt for the articles on a re: 
 ceiving report, which will be returned to the company commander and 
 filed as a voucher to the property loan record from which the articles 
 will be dropped if not replaced. (Par. 676(2).) 
 
 /. Articles of equipment other than clothing and individual equipment 
 retained by a soldier when transferred or detached (par. 122), except as 
 provided in paragraph 1906(2), together with any articles for which he 
 may be indebted to the United States at the time, will be entered on a 
 shipping ticket in duplicate and the soldier's receipt obtained on both 
 copies. The original will be forwarded with the service record and indi- 
 vidual equipment record of the soldier. The duplicate will be retained. 
 Upon arrival of the soldier at his destination the new company commander 
 will take up the articles listed on shipping ticket on his property loan 
 record as received and file the original shipping ticket as a voucher to his 
 property loan record. The old company commander will drop the articles 
 from his property loan record and file the duplicate as a voucher to his 
 record. (Pars. 66b-66d.) 
 
 g. Instructions for the use of this form in connection with the issue of 
 clothing are contained in paragraphs 73-75. 
 
 177. Property loan record, P. &i S. Form No. 263B. — See paragraphs 
 62-71. 
 
 INSPECTOR general's DEPARTMENT 
 
 178. Inventory and inspection report, Form No. 1, I. G. D. — a. If not 
 
 exchanged, or dropped, by certificate (par. 67), property worn out by fair 
 wear and tear in the service may be submitted to an inspector with a view 
 to condemnation without prior action of a surveying officer. Property 
 which has been rendered unserviceable from causes other than fair wear 
 and tear in the service must be surveyed before being submitted to an 
 inspector. (Pars. 678 and 710, A. R.) See also paragraph 142 relating 
 to report of survey and paragraph 67 relating to equipment accounted for 
 on property loan record and individual equipment record worn out or 
 otherwise rendered imserviceable. Paragraph 1073, Army Regulations, 
 governs with regard to the disposition of unserviceable public animals. 
 
 b. Except as provided in paragraph 717, Army Regulations, inspections 
 with a view to condemnation of public property will be made by in- 
 spectors general or acting inspectors general or by officers designated by 
 the commander of a department, an independent brigade, a division, or 
 higher administrative imit. (Par. 903, A. R.) 
 
 c. Officers responsible -for property to be inspected will prepare inven- 
 tories thereof on forms provided for the purpose and in accordance with 
 instructions printed thereon, and present them with the property to the 
 inspector at the time of his visit. In the case of rapidly deteriorating sub- 
 sistence stores, or of unserviceable public animals, or in an emergency, 
 inventories will be prepared whenever necessary. One copy of the in- 
 ventory will be forwarded through military channels to the commander 
 having authority to appoint an inspector. (Par. 717, A. R.) 
 
COMPANY ADMINISTRATION 
 
 147 
 
 d. For inspection the property will be arranged in the order enumerated 
 in the inventory. The responsible officers will accompafty the inspector 
 during his examination of the property and will be prepared to give any 
 necessary information in regard to it. (Par. 905, A. R.) 
 
 e. Great care will be taken to prevent public property once condemned 
 and ordered dropped from being again presented for inspection. (Par. 909, 
 
 A. R.) m 
 
 f. Instructions for use of inventory and inspection reports as vouchers 
 to the property loan record are given in paragraph 67. 
 
 mi 
 
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 deetroyvd haa been deitroyed in iny preoence. 
 
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 -it 
 
 Inventory and Inspection Report 
 
 WAR DEPARTMENT 
 
 179. Pay roll of enlisted men, first sheet, W. D. Form No. 366. — See 
 
 Special Regulations No. 58. {Edition 1920.) 
 
 180. Pay roll of enlisted men, follow sheet, W. D. Form No. 366a. — 
 See Special Regulations No. 58. {Edition 1920.) 
 
 181. Final statement, W. D. Form No. 370. — a. A final statement 
 
148 
 
 COMPANY ADMINISTRATION 
 
 PINAL STATEMENT of (lfS^jA)aM(/ltSi/f3n^..5^C^^ --j_._;_j___.7. 
 
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 FINAL STATEMENT 
 
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 IN8TRUCT10N3. 
 
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 INSTBUCTIONS-Cotlimora. 
 
 
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COMPANY ADMINISTRATION 149 
 
 properly certified by the company commander will be given with the 
 discharge certificate, Forms Nos. 525, 526 and 527, A. G. O. (par. 157), 
 to each soldier upon his discharge from active service, or with the certificate 
 of furlough to the reserve (par. I94d{l\).) 
 
 b. When a soldier to be discharged has forfeited all pay and allowances 
 and has no deposits due him, or is discharged by reason of fraudulent 
 enlistment and has no deposits, no final statement will be furnished; in 
 such case a full statement in writing will be furnished in lieu of the final 
 statement, showing why the latter was not furnished. If the soldier ha 
 deposits, a final statement will be issued containing a full statement of 
 his accounts at the date of his discharge m order that the quartermaster 
 may determine whether there is any balance of stoppages which should 
 be collected from the amount due for deposits. (Subpar. g; par. 140, A. R.) 
 
 c. The final statement will be prepared in duplicate in ink, not on a 
 typewriter (par. 194, C. of O.), and the officer signing and certifying to 
 its correctness will be held responsible for its accuracy and proper prepara- 
 tion. In case of overpayments on erroneous final statements the certifying 
 officer will be required to refund the amount involved if it cannot be 
 collected from the soldier overpaid. This applies when overpayments are 
 made by reason of omitting entries such as statements of unauthorized 
 absence, etc. (Par. 192a; par. 141, A. R. (3).) To prevent false prepara- 
 tion or changes, the blank forms will be invariably kept in the custody of 
 the company commander, and except in listing deposits on the outer fold, 
 all money amounts will appear in both words and figures. (Pars. 150 
 and 648, A. R.) 
 
 d. All data entered in the spaces provided on the final statement will 
 be taken from the soldier's record as shown by his closed service record. 
 Especial care must be exercised in the following particulars: 
 
 (1) "Final statement of." — In addition to the name, etc., the soldier's 
 Army serial number must be given. 
 
 (2) "Reason."— In this space will be shown the reason for discharge 
 as shown by final indorsement on the service record, and as noted on the 
 discharge certificate (pars. 108a and 157d) or upon the Certificate of Fur- 
 lough, Form No. 437, A. G. O. (par. 1556; par. 142, A. R.). If discharge 
 is made on certificate of disability the ascertained disability, as recited in 
 the certificate, must be given as the reason or cause for discharge. (Par. 
 140, A. R.) When discharge is on account of the soldier's misconduct, or 
 unfitness for service resulting therefrom, either physical or in character 
 (par. 229, C. of O.), a notation to that effect will be made on the final 
 statement. Officers signing final statements will be careful to see that 
 proper notations are made in all cases under this heading, because the cause 
 of discharge determines the soldier's right to travel allowances, and the 
 mere quotation of the number and date of the order upon which discharge 
 is based is insufficient as a guide to proper payment. (Par. 142, A. R.) 
 See subparagraph e following. 
 
 (3) " Due soldier for." — ^Any amounts shown by the service record which 
 are not included in the headings below will be entered. 
 
 (4) "Additional pay." — Notation will be made of the pay due soldier 
 for medal of honor, distinguished-service cross, distinguished-service 
 medal (par. 189, A. R.), marksmanship, gunner qualification, or other 
 rating (pars. 1342^-13453^, A. R.), and mess sergeant (par. 1346, A. R.), 
 
 (5) "For deposits." — ^The total of all deposits shown on the service 
 
150 COMPANY ADMINISTRATION 
 
 record will be shown in words and figures. The itemized list of deposits will 
 be entered on the outer fold of the final statement. In case deposits are for- 
 feited (by desertion), the amounts of the same will be entered under the 
 head "Remarks," with the facts and authority for such forfeiture (par. 
 1362, A. R.), but they will not be entered in the column headed "List of 
 deposits" on the outer fold. If the soldier has made deposits with the 
 company or post commander which he wishes applied to ptu-chase "of dis- 
 charge, if such be authorized, the officer will immediately, upon receipt of 
 order for discharge of the man, forward the money, with the soldier's 
 deposit book, to the quartermasters for deposit and send to the Quarter- 
 master General the usual notification of deposit. On the return of the de- 
 posit book by the quartermaster the final statement may be prepared and 
 will contain a notation of the deposit, thus showing on its face the total 
 credit of the soldier, which must in every case be sufficient to cover all 
 indebtedness to the United States, including the cost of purchase of dis- 
 charge. (Par. 1369, A. R.) The deposit book must accompany the final 
 statement in every case (subpar. i). (Q. M. C, Form No. 41.) 
 
 (6) "For pay detained by court-martial." — ^The total amount of all pay 
 detained by court-martial will be entered. (Sec. II; G. O. No. 5, W. D., 
 1916.) 
 
 (7) "For." — The final statement of an enlisted man who is entitled to 
 commutation of quarters, heat, and light will show the inclusive dates for 
 which such allowances are due and the soldier will execute War Depart- 
 ment Form No. 369, in so far as it pertains to these allowances, for file as a 
 sub voucher to the final statement. The payment will be made on the final 
 statement, W. D. Form No. 369 in this case being simply a supporting 
 paper. (Par. 230, C. of O., 1916. Supl.) 
 
 (8) " Due United States for." — Under the proper heading will be given all 
 authorized stoppages for loss of or damage to Government property or 
 supplies as shown by final indorsement. The names of articles damaged, 
 lost, or destroyed will not be stated. Stoppages under sentence of a court- 
 martial will show the character and date of coiu-t-martial or date of order 
 approving sentence, and the forfeiture exacted by the sentence — e. g., 
 "To forfeit }i of his pay per mo., for 2 mos. SO Jan. 5/19," If any part 
 of the forfeiture has been deducted, the amount and pay roll on which 
 deducted will be stated. For further information, see instructions and 
 model remarks for preparation of pay rolls. Special Regulations, No. 58 
 (Edition of 1920). 
 
 e. Stoppages and indebtedness will be made according to the following 
 priority : 
 
 (1) Reimbursements to the United States: 
 
 (a) Allotments, class A; 
 
 (b) Allotments, class B; 
 
 (c) Allotments, Government insurance premiums; 
 
 (d) Allotments, Liberty loan. Federal Reserve Bank of New York; 
 {e) Allotments, Liberty loan, Secretary of the Treasury; 
 
 (/) Allotments, Liberty loan, private banks; 
 
 (g) Allotments, other than classes A and B. where allottee has been 
 paid by the United States; 
 
 (h) Stoppages for ordnance property; 
 (i) Stoppages for signal property ; 
 
COMPANY ADMINISTRATION 151 
 
 (j) Stoppages for medical supplies; 
 
 (k) Stoppages for engineering property; 
 
 (/) Stoppages for camp and garrison equipage; 
 
 (m) Stoppages for clothing; 
 
 («) Stoppages for transportation ; 
 
 (o) Stoppages for subsistence; 
 
 (P) Reward for apprehension, desertion ; 
 
 (g) Expenses for apprehension, absence without leave. 
 
 (2) Reimbursements to individuals: 
 
 (a) Disbursing officers: 
 
 (b) Post laundry; 
 
 (c) Post-exchange ; 
 
 (d) Company fund ; 
 
 (e) Injury to persons; 
 
 (/) Injury to private property. 
 
 (3) Forfeitures for desertions and fines. Savings deposits of enlisted men 
 are exempt from liability for debts due to individuals, and are not affected 
 by a court-martial imposing forfeiture of pay and allowance, but they are 
 not exempt from liability for debts due the United States. (Dec. Novem- 
 ber, 1918, 25 Comp. Dec, 369.) 
 
 /. Under "Remarks" wiU be stated whether or not the soldier is entitled 
 to travel pay, and such additional data as will, with the notations under 
 "Reason," "Due soldier," and "Due United States," furnish the paying 
 quartermaster a full statement of the soldier's allowances and stoppages. 
 When discharged at points remote from railroad or post, the distance to 
 such will be stated on the final statement. (Par. 1382, M. Q. M. C.) 
 
 (1) Soldiers discharged prior to expiration of term of enlistment are en- 
 titled, or are not entitled, to travel allowances, according to the provisions of 
 the decisions quoted below; and notation will be made accordingly under 
 "Remark" on the final statement. 
 
 "An enlisted man who is not dishonorably discharged nor discharged 
 without honor, but is discharged under honorable conditions, although the 
 word "honorably" is omitted from his discharge paper, may be said to be 
 honorably discharged within the meaning of section 3 of the act of Febru- 
 ary 28, 1919 * * *" (Dec. Comptroller of Treasury, Apr. 17, 1919, in Cir. 
 No. 251, W. D., 1919.) 
 
 The following discharges should be considered as not having been 
 granted under "honorable conditions": (1) Dishonorable discharges im- 
 posed by sentence of a general court-martial or military commission; (2) 
 those granted enemy aliens and allied enemy ahens on account of such 
 alienage (see Cir. No. 36, W. D., 1918; Ops. J. A. G. 242.17, Mar. 17, 1919); 
 also those granted on account of alienage to neutral aliens who, under the 
 provisions of the act of July 9, 1918 (40 Stat., 885), withdrew their previ- 
 ously declared intentions to become American citizens to escape further 
 service; (3) those granted on surgeon's certificate of disability, when the 
 disability was not incurred in line of duty and was due to wilful misconduct 
 while in the service; (4) those granted for desertion when physically unfit 
 and desertion is admitted under paragraph 126, A. R.; (5) * * * (6) those 
 issued on account of fraudulent enlistment; (7) those issued on accoimt of 
 sentence to imprisonment by civil court, whether suspended or not, under 
 paragraph 139, Army Regulations; (8) those granted to conscientious ob- 
 jectors whose discharges bear the following notg,tion pursuant to Circular 
 
152 COMPANY ADMINISTRATION 
 
 No. 97, W. D., 1918: "This is a conscientious objector who has done no 
 military duty whatsoever and who refused to wear the uniform." (Ops. 
 /J. A. G. 242.17, Mar. 14, 1919, Apr. 10, 1919.) 
 
 (2) All other soldiers who are honorably discharged prior to expiration of 
 term of enlistment are entitled to travel pay, except when such is specific- 
 ally waived by the terms provided by regulations current at the time for 
 reenlistment, discharge by purchase, discharge for personal convenience, 
 discharge to accept a commission or to enter a new enlistment period, etc. 
 Where discharge is by purchase the amount of the purchase price will be 
 noted on the final statement together with a statement of active service 
 rendered in each enlistment terminated by honorable discharge since last 
 discharge by purchase, giving dates of enlistment and discharge or fur- 
 lough to the reserve, with reasons for discharge. (Par. 48, C. of O.) In 
 every case of discharge for purpose of reenlistment the final statement with 
 discharge certificate will be withheld until the reenlistment is accomplished. 
 Notation of the cause of discharge will be made under "Remarks" on the 
 final statement. (Par. 47, C. of O.) 
 
 g. (1) When aC soldier is held in service to make good time lost by un- 
 authorized absences, including absence in the custody of civil authorities 
 resulting in a conviction ; absence from duty on account of disease resulting 
 from his intemperate use of drugs or liquors or other misconduct ; while in 
 confinement awaiting trial or disposition of his case, if the trial results in 
 conviction, or while in confinement under sentence, a statement will be 
 entered on the final statement substantially as follows : 
 
 "Held in service to make good time lost by AWOL from Jul. 10 to 20/17 
 (10 days) and Feb. 3 to 7/l8 (4 days)." (Pars. 132-141, A. R., and 107th 
 AW.) 
 
 "Sick not LD from Mar. 7 to 26/18, incl." (Par. 24b; par. 229, C. of O.) 
 In the event that stoppage of pay for absence without leave, or absence 
 sick not in line of duty, occurring prior to the date to which last paid, has 
 not been made, and if such absences have occurred since date to which last 
 paid, these facts and the periods of such absences should be entered also 
 on the final statement under heading "Due United States," in addition to 
 their entry under "Remarks." 
 
 (2) When held in military custody under sentence of court-martial be- 
 yond his term of enHstment (except where dishonorable discharge is im- 
 posed, see subparagraph b) , the soldier will be furnished with final statement 
 showing the actual date of discharge and the cause of detention. (Par. 
 1381, A. R.) Pay detained by the Government as a result of court-martial 
 until the soldier's discharge or furlough to the reserve, will be noted on his 
 final statement in the space provided therefor. 
 
 (3) When a soldier is discharged by reason of his detention by civil 
 authority a final statement will be furnished containing, in addition to the 
 usual data, the date and cause of his arrest, under "Remarks," and the re- 
 mark "Not entitled to pay or clothing since date of arrest, nor to travel 
 pay, imless acquitted or released without trial." (Par. 1381, A. R.). No 
 notation as to these court actions will be made on the final statement, but 
 a statement from the court will be required for submission with the final 
 statement. 
 
 h. In other separations from the service final statements are prepared 
 as follows: 
 
 (1) In case final statement is given an enlisted man who has not been 
 
COMPANY ADMINISTRATION 153 
 
 paid since return from desertion (par. 198), his account will be so stated by 
 the commanding officer as to enable the quartermaster to definitely deter- 
 mine the amounts due the soldier and the United States at date of deser- 
 tion, as distinguished from those accruing or incurred after return to mili- 
 tary control; this will include a correct transcript of the order publishing 
 the action disposing of the charge of desertion. (See S. R. No. 58, Edition of 
 1920.) In case deposits are forfeited the amounts of the same will be 
 entered on the final statement under head "Remarks," and the facts and 
 authority for such forfeiture given. (Par. 1362, A. R.) 
 
 (2) Upon receipt of the order for retirement of a soldier, he will be fur- 
 nished with a final statement, closing his accounts of pay, deposits and all 
 allowances other than those of travel, as of the date of the receipt of the 
 order. This will include a statement, with dates, of subsistence furnished. 
 (Par. 135, A. R.) 
 
 (3) In the case of a deceased soldier, one final statement only will be 
 made out, which will accompany the Report of Death and duplicate 
 inventories of effects (pars. 138 and 154) to The Adjutant General of the 
 Army. (Par. 833^c, A. R.) Nothing will be entered on the final -statement 
 regarding the cause of death or whether death ocurred in line of duty or 
 on accotmt of the soldier's own misconduct. (Par. 246.) The amount of 
 each deposit, with date, place and quartermaster with whom deposited, 
 will be noted in the inventory of his effects and on the accompanying final 
 statement, with which his deposit book will be filed. (Par. 1367, A. R.) 
 
 i. Before delivering final statement upon which deposits are credited, the 
 officer signing it will ascertain whether the soldier has the deposit book; and, 
 if so, instruct him to present it to the quartermaster. Should he claim to 
 have lost it, the officer will cause his affidavit to that effect to be taken and 
 attached to the final statement before he leaves the company. The affi- 
 davit will state clearly the circumstances attending loss of the book and 
 show that the soldier had not sold or assigned it. (Pars. 1706(2), 194</(6).) 
 Upon this evidence the quartermaster may pay, and the responsibility for 
 the correctness of amounts credited on the final statement will rest with 
 the officer certifying it. Deposit books will be taken up by the quarter- 
 master who makes final payment for file with his vouchers. The company 
 commander will advise the soldier as to the disbursing officer to whom he is 
 to present his final statement. If there is no disbursing officer at the sol- 
 dier's station and if there is no one to whom he can transfer his final state- 
 ment he will be directed to the nearest disbursing officer, the procedure pro- 
 vided in paragraph 170 being carried out. In this case notification of dis- 
 charge will be forwarded. (Par. 132.) 
 
 j. An enlisted man may secure payment of the amount due him on his 
 final statement by transferring his final statement if it be impracticable for 
 him to collect in person from the disbursing officer, i. e., where there is no 
 disbursing officer at the station of the soldier. To effect this: (1) Transfer 
 must be made after discharge from the service or upon furlough to the re- 
 serve, by indorsement in the place provided therefor on the final statement, 
 authenticated by the soldier's signature (or his mark with statement that he 
 cannot write), witnessed by a commissioned officer or some other person 
 reputably known to the disbursing officer; (2) the person so witnessing must 
 indorse on the discharge or the certificate of furlough (if the soldier be fur- 
 loughed to the reserve), the fact that the transfer has been made; (3) and on 
 the final statement that this notation has b^en made on the discharge or 
 
154 COMPANY ADMINISTRATION 
 
 reservist's certificate of furlough. Both copies of the final statement must 
 be presented in the case of transfer of account thereon. 
 
 k. The company commander may cash final statements from the com- 
 pany fund when transferred under the above provisions. No profit must 
 accrue to the fimd by reason of such payment, but a small portion may be 
 retained pending settlement with the disbursing officer, when the balance, 
 less cost of postal money order, will be at once transmitted to the soldier 
 (18477, P. M. G. Jan., 1905). Post exchanges are similarly authorized to 
 cash final statements. (Par. 9lh.) 
 
Section IX. 
 
 APPLICATION AND COORDINATION. 
 
 Paragraph. 
 
 Purpose of section 182 
 
 Groups of forms used in each specific case dealt with in this section 183 
 
 Change of grade 184 
 
 Gains by transfer or assignment 185 
 
 Loss by transfer - 186 
 
 Extra and special duty 187 
 
 Sickness.. ..-._... 188 
 
 Arrest and confinement 189 
 
 Detached service -- 190 
 
 Leave of absence, furlough 191 
 
 Absence without leave of enlisted men 192 
 
 Missing in action . 193 
 
 Discharge and furlough to reserve 194 
 
 Death - .-- 195 
 
 Retirement -- 196 
 
 Desertion -. 197 
 
 Return of deserter to military control 198 
 
 182. Purpose of section. — This section describes the application and 
 coordination of the various forms dealt with in specific routine cases 
 encountered in company administration, as illustrated by remarks on the 
 model morning report in paragraph 16. 
 
 183. Groups of forms used in each specific case dealt with in this 
 section. — ^The following table will afford a check upon the records and 
 forms which may be involved in the cases described in detail in this section. 
 (See Appendix III for W. R. I. Blank Forms involved.) 
 
 Remarks on morning report. 
 
 Records and forms that may be 
 involved. 
 
 No. of Form. 
 
 (1) Change of grade — Promotion. 
 "Corp Caswell aptd Sgt."__. 
 
 (2) Change of grade — reduction. 
 " Corp Arnold rd to Pvt Sc ' 
 
 (3) Gain by transfer. 
 
 "Sgt Manville trfd fr 23rd 
 Inf joined," 
 
 ( 4) Gain by assignment. 
 
 "Pvt Ball assgd to and joined 
 Co." 
 
 14 Rets fr depot assgnd to 
 and joined Co." 
 
 Duty roster 
 
 Morning report 
 
 Service record 
 
 Duty roster 
 
 Morning report 
 
 Service record 
 
 Duty roster 
 
 Individual equipment record. 
 
 Morning report 
 
 Pay card 
 
 Property loan record 
 
 Service record 
 
 Shipping ticket 
 
 Duty roster 
 
 Individual clothing slip 
 
 Individual equipment record 
 
 Morning report 
 
 Pay card 
 
 Property loan record 
 
 Requisition (for clothing) 
 
 Service record 
 
 Shipping ticket 
 
 342 A. G. O. 
 
 332 A. G. O. 
 
 29 A. G. O. 
 
 342 A. G. O. 
 
 332 A. G. O. 
 
 29 A. G. O. 
 
 342 A. G. O. 
 637 A. G. O. 
 332 A. G. O. 
 644 A. G. O. 
 263 B P. & S. 
 29 A. G. O. 
 260 P. & S. 
 
 342 A. G. O. 
 165 0. M. C. 
 637 A. G. O. 
 332 A. G. O. 
 644 A. G. O. 
 263 B P. & S. 
 160 P. & S. 
 29 A. G. O. 
 260 P. & S. 
 
 155 
 
156 
 
 COMPANY ADMINISTRATION 
 
 Remarks on morning report. 
 
 Records and forms that may be 
 involved. 
 
 No. of Form. 
 
 (5) Loss by transfer. 
 
 "Sgt Banks trfd to 18th 
 
 Duty roster . _ _ 
 
 342 A. G O 
 
 
 29a A. G. O. 
 
 
 Individual equipment record 
 
 637 A. G. 
 
 
 Morning report ._ 
 
 332 A. G. O. 
 
 
 Pay card _ 
 
 644 A. G. O. 
 
 
 Property loan record 
 
 263B P & S 
 
 
 
 
 
 Service record 
 
 29 A. G. 0. 
 
 
 
 260 P. & S. 
 
 (6) Extra and Special duty. 
 
 " Pvt Barksdale duty to SD." 
 
 Duty roster 
 
 342 A. G. 0. 
 
 
 
 332 A. G. 0. 
 
 (7) Sickness. 
 
 *'Ck Adams, hosp to absent 
 
 Duty roster .- 
 
 342 A. G. 0. 
 
 sick Ft Jay, NY." 
 
 Extract from service record 
 
 29a A. G. 0. 
 
 
 Individual equipment record 
 
 637 A. G. 0. 
 
 
 Morning report 
 
 332 A. G. O. 
 
 
 Pay card 
 
 644 A. G. O. 
 
 
 
 263B P. & S. 
 
 
 Service record. _. 
 
 29 A. G. 0. 
 
 
 
 339 A. G. O. 
 
 (8) Arrest. 
 
 " Corp Arnold, duty to arrest" 
 
 Duty roster . . _ 
 
 342 A. G 0. 
 
 
 332 A. G. O. 
 
 (9) Confinement. 
 
 "Pvt Wilcox, duty to conf."_ 
 
 Duty roster.- 
 
 342 A. G. 0. 
 
 
 Morning report __ 
 
 332 A. G. O. 
 
 
 Service record . . 
 
 29 A. G. 0. 
 
 (10) Absence in confinement. 
 
 "Pvt Wilcox, conf to enroute 
 
 Duty roster 
 
 342 A. G. O, 
 
 
 
 637 A. G. 0. 
 
 D. C." 
 
 Morning report 
 
 332 A. G. O. 
 
 
 
 29 A. G. 0. 
 
 (11) Absence in hands of CAuth. 
 " Pvt Hall, duty to absence in 
 
 Duty roster _ __ 
 
 342 A. G 
 
 hands CAuth Baltimore, 
 
 
 637 A. G. 0. 
 
 Md, held for trial on charge 
 
 Morning report - . _ - _ 
 
 332 A. G. 
 
 
 
 29 A. G. 0. 
 
 (12) Detached service. 
 
 "Pvt Cunningham, duty to 
 
 Duty roster 
 
 342 A. G. O. 
 
 DS at Ft Porter, NY." 
 
 Extract from service record 
 
 29a A. G. 0. 
 
 
 Individual equipment record . 
 
 637 A. G O 
 
 
 
 332 A. G. O. 
 
 
 Pay card 
 
 644 A. G. O. 
 
 
 
 263B P. & S. 
 
 
 Service record .- 
 
 29 A. G. 0. 
 
 
 Shipping ticket. _. 
 
 260 P. & S. 
 
 (13) Absence with leave. 
 
 "Capt Barber, duty to Iv 10 
 
 Company fund ... 
 
 452 Q. M. C. 
 332 A. G. O. 
 
 days." 
 
 
 (14) Furlough. 
 
 "Sgt Capps. duty to fur 7 
 
 Duty roster 
 
 342 A. G 
 
 days." 
 
 
 66 A. G. 0. 
 
 
 M orning report 
 
 332 A. G 
 
 
 
 29 A. G. O. 
 
 "Sgt Capps, fur to duty" 
 
 Duty roster 
 
 342 A. G. O 
 
 
 Fiu-lough _ 
 
 66 A. G. O. 
 
 
 Morning report 
 
 332 A. G. 0. 
 
 
 Service record ._ 
 
 29 A. G. O. 
 
 (IS"* Absence without leave. 
 
 "Mec Cromwell, dutytoAWOL" 
 
 Duty roster 
 
 342 A. G. 0. 
 
 
 Individual equipment record ._ 
 
 637 A. G. 0. 
 
 
 Morning report 
 
 332 A. G. O. 
 
 
 Service record . 
 
 29 A. G. O 
 
 "Me'^ Cromwell, AWOL to 
 
 Charge sheet . 
 
 594 A. G. O. 
 
 conf." 
 
 Duty roster _ 
 
 342 A. G. O, 
 
 
 Morning report 
 
 332 A. G. 0. 
 
 
 Service record.. . 
 
 29 A. G. O. 
 
 (16) Missing in action. 
 
 "I sgt, 2 corps, and 3 pvts 
 
 Duty roster.. 
 
 342 A. G. O. 
 
 
 
 332 A. G. 0. 
 
 
 (See also par. 193.) 
 
 
COMPANY ADMINISTRATION 
 
 157 
 
 Remarks on morning report. 
 
 Records a^d forms that may be 
 involved. 
 
 No. of Form. 
 
 (17) Discharge. 
 
 " Corp Mc Alexander, duty to 
 disch." 
 
 (18) Furlough to the Reserve. 
 
 "Corp Connors.SD to fur res' 
 
 (19) Death. 
 
 "Ck Davidson, hosp, died." 
 
 (20) Retired. 
 
 " 1st Sgt Morse, duty to re- 
 tired." 
 
 (21) Desertion. 
 
 "Pvt Dawson, AWOL to de- 
 sertion." 
 
 Deposit book. . 
 
 Discharge certificate. 
 
 Discontinuance of soldier's allotment- 
 Duty roster 
 
 Extract from service record 
 
 Final statement 
 
 Individual equipment record, 
 
 Notice of separation from active service . 
 
 Pay card 
 
 Property loan record 
 
 Report of physical examination. 
 
 Service record 
 
 Shipping ticket-. 
 
 Statement of charges 
 
 Certificate of furlough to the reserve ._ 
 
 Deposit book _.. - 
 
 Discontinuance of soldier's allotment-. 
 
 Duty roster 
 
 Extract from service record 
 
 Final statement 
 
 Individual equipment record 
 
 Morning report 
 
 Notice of separation from active service. 
 
 Pay card 
 
 Property loan record. __ 
 
 Report of furlough to reserve - 
 Report of physical examination. 
 
 Service record 
 
 Shipping ticket — 
 
 Statement of charges 
 
 Deposit book 
 
 Discontinuance of soldier's allotment . 
 
 Duty roster 
 
 Extract from service record 
 
 Final statement 
 
 Individual equipment record — 
 
 Inventory of effects 
 
 Morning report 
 
 Notice of separation from active service. 
 
 Pay card _ 
 
 Property loan record. 
 
 Report of death 
 
 Service record 
 
 Shipping ticket 
 
 Deposit book 
 
 Record of payment of retired enlisted 
 men 
 
 Discontinuance of soldier's allotment... 
 Duty roster 
 
 Extract from service record 
 
 Final statement 
 
 Individual equipment record 
 
 Notice of separation from activt. service.. 
 
 Pay card 
 
 Property loan record 
 
 Report of physical examination. 
 
 Service record 
 
 Statement of charges 
 
 Deposit book 
 
 Discontinuance of soldier s allotment. . 
 
 Duty roster 
 
 Extract from service record 
 
 Individual equipment record 
 
 Morni ng report 
 
 Notice of separation from active service. 
 
 Pay card 
 
 Property loan record 
 
 Report of deposits by letter. 
 
 41 Q. M. C. 
 525-526-527 
 
 A. G. O. 
 39 Q. M. C. 
 342 A. G. O. 
 29a A. G. O. 
 370 W. D. 
 637 A. G. O. 
 333 T. D, 
 
 B.W.R.I. 
 644 A. G. O .". 
 263B P. & S. 
 135-3. A.G.O. 
 
 29 A. G. O. 
 260 P. & S. 
 602 A. G. O. 
 
 437 A. G. O. 
 
 41 Q. M. C. 
 
 39 Q. M. C. 
 342 A. G. O. 
 29a A. G. O. 
 370 W. D. 
 637 A. G. O. 
 
 332 A. G. O. 
 
 333 T. D. 
 B.W.R.I. 
 
 644 A. G. O. 
 263B P. &S. 
 559 A. G, O. 
 135-3, A. G.O. 
 29 A. G. O. 
 260 P. & S. 
 602 A. G. O. 
 
 41 Q. M. C. 
 
 39 Q. M. C. 
 342 A. G. O. 
 29a A. G. O. 
 370 W. D. 
 637 A. G. O. 
 
 34 A- G. O. 
 
 332 A. G. O. 
 
 333 T. D., 
 B.W.R.I. 
 
 644 A. G. O. 
 263B P. & S. 
 415 A. G. O. 
 29 A. G. O. 
 260 P. & S. 
 
 41 Q. M. C. 
 
 94 A. G. O. 
 
 39 Q. M. C. 
 342 A. G. O. 
 29a A. G. O. 
 370 W. D. 
 637 A. G. O. 
 333 T. D.. 
 
 B.W.R.I. 
 644 A. G. O. 
 263B P. & S. 
 135-3, A. GO. 
 
 29 A. G.- O. 
 602 A. G. O. 
 
 41 0. M. C. 
 
 39 Q. M. C. 
 342 A. G. O. 
 29a A. G. O. 
 637 A. G. O. 
 
 332 A. G. O. 
 
 333 r. £>., 
 B.W.R.I. 
 
 644 A. G. O 
 263B P. & S. 
 No form. 
 
158 
 
 COMPANY ADMINISTRATION 
 
 b. Remarks on morning report. 
 
 Records and forms that may be 
 involved. 
 
 No. of Form. 
 
 (22) Return of deserter to military 
 control. 
 "Pvt Macon, desertion to 
 conf." 
 
 Report of survey 
 
 Service record 
 
 Shipping ticket- -_ 
 
 Statement of charges 
 
 Charge sheet 
 
 Duty roster 
 
 Extract from service record. 
 Individual equipment record 
 
 Morning report.. 
 
 Notice toB.W.R. I 
 
 Pay card 
 
 Report of apprehension 
 
 Service record 
 
 196 A. G. O. 
 29 A. G. O. 
 260 P. & S. 
 602 A. G. O. 
 
 594 A. G. O. 
 342 A. G. O. 
 29a A. G. O. 
 637 A. G, O. 
 332 A. G. O. 
 1-B. T. D., 
 
 B.W.R.I. 
 
 644 A. G. O. 
 
 631, A. G. O. 
 
 29 A G. O. 
 
 184. Change of grade. — a. Change of grade is effected in the company 
 as follows: 
 
 (1) Appointment of sergeants and corporals in accordance with para- 
 graphs 271 and 274, Army Regulations, and for detached company, para- 
 graph 275, Army Regulations, in addition: 
 
 (2) Appointment and reduction of first sergeants, mess sergeants, 
 supply sergeants, and stable sergeants, from and to the grade of sergeant, 
 in accordance with paragraph 273, Army Regulations; 
 
 (3) Appointment and reduction of chief mechanics, cooks, mechanics, 
 horseshoers, saddlers, wagoners, buglers, and privates, first class, in ac- 
 cordance with paragraphs 275 and 278, Army Regulations; 
 
 (4) Appointment and reduction of lance corporals,_in accordance with 
 paragraph 272, Army Regulations; 
 
 (5) Reduction of all grades in accordance with paragraph 276, Army 
 Regulations. 
 
 h. For appointment, promotion, or reduction of noncommissioned 
 ofi&cers by regimental or separate battalion commander, recommenda- 
 tion should be made in memorandum form, in duplicate, the original being 
 sent to headquarters with the morning report, and the duplicate placed 
 in the "Reminder" in the company field desk under the date when action 
 on the recommendation may be expected. If the company commander 
 has not been informed of the action taken on his recommendation by the 
 date expected through receipt of the order announcing the appointment, 
 promotion, or reduction or by the return of the memorandum disapproving 
 the recommendation, the duplicate will be moved backward from day to 
 day in the "Reminder." In case of unusual delay verbal inquiry should 
 be made of the regimental personnel adjutant. In connection with appoint- 
 ments and promotions, see paragraph 256, Army Regulations. 
 
 Ordinarily formal letters should not be used for such routine transactions, 
 but when so used should be treated as informal memoranda. If corres- 
 pondence results in connection with the recommendation, which it is 
 desired to place on record, the memorandum or letter would then be 
 noted in the correspondence book and the copy placed in the document 
 file. (Par. 80.) 
 
 c. Upon receipt of the order for appointment or reduction or upon its 
 issue in company orders: 
 
 (1) The duplicate memorandum in the "Reminder" is destroyed; 
 
 (2) Entry is made on the morning report (par. 14&); 
 
COMPANY ADMINISTRATION 159 
 
 (3) Entry is made on the service record of the soldier under "Military- 
 record," page 5, and in case of reduction as a disciplinary measure entry is 
 made imder "Record of convictions by courts-martial," page 7, or "Com- 
 pany punishment," page 8. The company commander will initial entries 
 on service record as required by instruction 12 thereon, at the time he 
 initials the morning report containing the notation; 
 
 (4) The proper change is made in the duty roster (par. 31); 
 
 (5) Entry must also be made on pay card and pay rolls (par. -52), and 
 the change reported on report of changes by the officer charged with these 
 duties (par. 35), both in accordance with Special Regulations 58 {Edition 
 of 1920). 
 
 185. Gains by transfer or assignment. — a. When a soldier is assigned 
 to a company his service record (par. 105a) and individual equipment 
 record (par. 125&) are forwarded without indorsement to the company by 
 the personnel" adjutant, after making notation of the assignment in the 
 service record under the heading "Current enlistment," and after checking 
 the pay card with the service record. 
 
 h. Ordinarily the channel of transfer is through the personnel adjutant, 
 but should a transfer be directed from company to company the service 
 record and individual equipment record are transmitted directly between 
 the company commanders concerned. In this case the company com- 
 mander checks the pay card, carried by the soldier, with the service record 
 before transmitting it to the personnel adjutant. 
 
 c. Upon receipt of the service record the company commander — 
 
 (1) Checks the service record to detect any error or omission, and 
 remedies any such defect without delay; makes notation under "Re- 
 marks" when soldier joins (par. 105&); 
 
 (2) Makes notation on the morning report under "Remarks" (pars. 
 14c(l), 14J(2), 14J(3)) to show change in strength and strength for rations; 
 in the case of a recruit the personnel adjutant prepares the report of changes 
 from the data in his possession; 
 
 (3) Appends the name in the proper place on the duty roster (par. 
 31&); in the case of a recruit the abbreviation "Ret" entered in the date 
 colimin furnishes a check on the date of joining ; 
 
 (4) Checks clothing and equipment in the soldier's possession with his 
 individual equipment record, charges deficiencies on Form No. 602, A. G. O., 
 and takes up on the property loan record articles, other than clothing and 
 individual equipment (par. 122o), listed on the shipping ticket, if one 
 accompanies the individual equipment record. (Pars. 125& and 176/.) 
 
 (5) Checks identification tag with name and Army serial number on 
 service record; or if there be no identification tag, issues one, properly 
 stamped, and charges same on individual equipment record (par. 491, A. R.). 
 
 186. Loss by transfer. — ^When a soldier is transferred from the com- 
 pany the company commander — 
 
 a. Firs out the extract of service record. Form No. 29a, A. G. O., for 
 file in the company, first transmitting it to the personnel adjutant, who 
 will make notation from it on pay rolls and pay card, and then return it 
 with the pay card to the company commander (par. 109); 
 
 h. Fills out the next blank indorsement on the service record (par. 106) 
 and makes notation under head of "Transferred"; 
 
 c. Makes proper notation on the individual equipment record (par. 
 125); 
 
160 COMPANY ADMINISTRATION 
 
 d. Prepares a temporary service record should a subsequent transfer 
 occur before receipt of the original service record from the previous station 
 (par. 109); 
 
 e. Makes notation on the morning report (par. 14i (1)) ; 
 
 /. Closes entry in duty roster (par. 316) by notation "transferred," 
 beginning word in space of date of transfer; 
 
 g. Transmits service record, individual equipment record, and pay card 
 to new station (par. 106) ; 
 
 h. Prepares shipping ticket, P. & S. Form No. 260, upon which is listed 
 any articles of public property which are missing, and any articles of public 
 property, other than clothing or individual mess equipment, which the 
 soldier may take with him in special circumstances (par. 176/); 
 
 i. Reports by letter to the Quartermaster General, if the soldier trans- 
 ferred has deposits, the name, grade, and Army serial number of the 
 soldier, organization from which and to which transferred, together with 
 the fact that the soldier has deposits accruing to him (par. 170; par. 1361, 
 A. R.) (This subparagraph is obsolete.) 
 
 187. Extra and special duty. — a. Enlisted men detailed to perform 
 specific services which remove them temporarily from the duty roster of 
 the company, but not from the post, camp, or station, are classed as on 
 exra duty, if receiving increased compensation properly authorized for 
 the specific case, and on special duty, if there be no increased compensation. 
 (Par. 169, A. R.) 
 
 b. Extraduty pay on foreign service is limited by the provisions of para- 
 graph 170, Army Regulations. The detail of noncommissioned officers 
 on extra duty will be made only as provided by paragraphs 171 and 173, 
 Army Regulations. Extra duty pay is also authorized for tailors and 
 cobblers by paragraph 279,. Army Regulations, and for extra cooks and 
 mess attendants by paragraph 329, Army Regulations. Notations on 
 pay rolls are made as provided in paragraph 62, Compilation of Orders. 
 
 c. Absence on duty exceeding 24 hours will be reported as detached 
 service (par. 190a), but a soldier is not considered absent from his company 
 if performing duty other than company duty at the same post, camp, or 
 station in which case he is carried as on special or extra duty. 
 
 d. Officers and enlisted men detached from their company but remaining 
 in the same camp, post, or station are carried on the morning report of the 
 company from which detached as on special or extra duty, and on the 
 morning report of the organization to which attached as "Attached" or 
 "Attached for duty," as provided in paragraph 12. Officers and men 
 attached to detached companies are reported on the returns of such com- 
 panies in accordance with paragraph 41. Attached enlisted personnel are 
 ordinarily paid with the organization which retains the service record. 
 
 e. When a man is placed upon special or extra duty notation is made (1) 
 on the morning report (par. 14/ (1)), the nature of the duty not being speci- 
 fied, and (2) on the duty roster (par. 31c). 
 
 188. Sickness. — a. Instructions for the preparation of the company sick 
 report are given in paragraphs 23 to 27, and for notation of "sickness" on 
 the morning report and duty roster in paragraph 14g. 
 
 b. (1) When a soldier is unable to perform duty, sick in quarters or in 
 hospital, for more than one day as result of his own intemperate use of 
 drugs or alcoholic liquors or other misconduct, he is required to make good 
 the time lost before being furloughed to the reserve or discharged on 
 
COMPANY ADMINISTRATION 161 
 
 account of expiration of term of service (A. W. 107). The record of the 
 time to be made good is kept under c of the heading "Time lost to be made 
 good under A. W. 107," on the service record of the soldier. Since the 
 107th article of war does not apply unless the soldier is absent from duty 
 for more than one day, when a soldier is reported as sick in quarters or in 
 hospital with notation "No ; GO 31, 1912" on one day and is reported as 
 for duty on the sick report for the following day, or the diagnosis is changed 
 so that the notation in the columns "In line of duty" is "Yes," no record 
 of the sickness will be made on the service record. (See paragraph 246(6),) 
 
 (2) The entry on the service record can not be completed until the soldier 
 has been returned to duty and it has been authoritatively determined, as 
 indicated in paragraph 24& (1) that the case is within the purview of the 
 107th article of war, but at the time the notation "No; GO 31, 1912" is 
 made on the sick report, either by, the company commander or the medical 
 officer or by both, a notation should be placed in the "Reminder" in order 
 that the case rnay be brought to the attention of the commanding officer 
 at the proper time, and in order that the entry on the service record may 
 not be overlooked. The note in the "Reminder" should not be destroyed 
 until paragraph 246 and this paragraph have been fully complied with 
 and the entry on the service record completed and initialed by the com- 
 pany commander. 
 
 (3) Inclusive dates of sickness will always be recorded on the service 
 record. For example, if the soldier was marked "Hospital" on July 3, 
 1918, and "Duty" on July 20, 1918, the correct entry for the service 
 record would be "July 3 to 19/ 18, 17 days." 
 
 c. Whenever practicable a soldier should himself turn in his equipment 
 and store surplus clothing before leaving the company temporarily. But 
 in many cases of admission to hospital this will be impracticable and it is 
 then the duty of the squad leader or other proper noncommissioned officer 
 to secure the effects of the soldier and turn them over to the company 
 supply sergeant. The supply sergeant will enter in lead pencil in an unused 
 column under the heading "Turned in" on the Individual Equipment 
 Record, Form No. 637. A. G. O., the date and the quantity of each item 
 taken in. Upon return of the soldier from hospital, his property will be 
 checked back to him by the supply sergeant, who will erase the pencil 
 notations showing articles turned in. 
 
 d. Whenever a soldier is transferred to a hospital at another post, camp, 
 or station, or to a hospital not under the jurisdiction of the commanding 
 officer of the station of the soldier's company and is accounted for as 
 "Absent sick" on the company morning report, the soldier's service record 
 will be forwarded by indorsement with his pay card and individual equip- 
 ment record directly to the surgeon of the post, camp, or station, or to 
 the commanding officer of the hospital. The extract from service record 
 will be prepared and filed. (Pars. 119 and 1906(2).) 
 
 189. Arrest and confinement. — a. The arrest of a soldier is recorded 
 in the company on the morning report (par. 14/j) and duty roster (par. 29a). 
 No notation of arrest is made on the soldier's service record. 
 
 b. (1) In the case of confinement notations are required on the morning 
 report, duty roster, individual equipment record, and in cases of conviction 
 on the soldier's service record. The proper notation for a morning report 
 is shown in paragraph 14/j, and for a duty roster in paragraphs 29o and 
 31c. If a soldier in confinement is taken into hospital, a new entry is 
 
162 COMPANY ADMINISTRATION 
 
 required on his company morning report (pars. 14g and h), and on the duty- 
 roster (par. 31). 
 
 (2) The soldier's clothing and personal equipment, except such as he 
 may require in confinement, will be taken in by the supply sergeant and 
 the transaction recorded on the individual equipmeut record, as indicated 
 to paragraph 188c. 
 
 (3) A notation will be made on the service record under b of the heading 
 "Time lost to be made good under the 107th A. W.," in the case of a 
 soldier who is confined for more than one day under sentence, or while 
 awaiting trial and disposition of his case, if the trial results in conviction. 
 
 (4) If the soldier has been tried while in arrest (par. 14^), or tried 
 without first being placed in arrest or confinement, and sentenced to 
 confinement for more than one day, when the entry is made on the morning 
 report showing the soldier in confinement, notation will be made of the 
 date under b of the heading "Time lost to be made good under A. W. 107" 
 on page 6 of, the service record, thus "July 10 to — ." 
 
 (5) If the soldier is placed in confinement awaiting trial, notation can 
 not be made on the service record, except in pencil, until the trial has 
 been completed and the result announced. In such case a memorandum 
 
 .should be placed in the "Reminder," in order that the notation on the 
 service record may not be overlooked. When the result of the trial is 
 known, notation of the date of the beginning of the confinement is then 
 made in ink on the service record, provided the soldier is convicted. If 
 the soldier is acquitted, no notation of the confinement is made on the 
 service record. If convicted, the time to be made good under the 107th 
 article of war begins to run from the date the soldier was confined with 
 view to trial, and this date should be entered on the service record. 
 
 (6) When the notation of release from confinement is made on the 
 morning report (par. 14/j), the notation on the service record will then 
 be completed and the entry verified and initialed by the company com- 
 mander at the time he authenticates the morning report. 
 
 (7) If the soldier's enlistment expires while he is awaiting sentence he 
 will be discharged only in accordance wi th the provi sions of paragraph 1 5 7 c ( 1 ) . 
 
 (8) Since a soldier serving sentence of confinement is released on the 
 last day thereof, the day of his release from confinement is a day of con- 
 finement to be made good under the provisions of the 107th article of war. 
 Assuming, therefore, that the soldier was confined on July 10 under a 
 sentence of five days' confinement, he would, be released on the 14th. 
 The entry on the service record is completed by adding this date with the 
 year, and the number of days to be made good; thus the complete notation 
 would be "July 10 to 14/19, 5 days." But if he had been confined on the 
 10th, had been tried and had been given a sentence of five days, approved 
 on the 12th, he would be released on the 16th, and this date would be 
 entered on the service record. The complete notation would then be 
 "July 10 to 16/19, 7 days." If the soldier is convicted but the sentence 
 does not include cpnfinernent he is nevertheless required to make good any 
 time in excess of one day .while in confinement awaiting disposition of his 
 case. Assuming that the soldier was confined on the 10th to await trial, 
 was tried and by sentence approved July 12, suffers a forfeiture of pay 
 only, the notation would be "July 10 to 11/19, 2 days." If the case had 
 been disposed of and the soldier released from confinement on the 11th 
 no notation would be made on the service record, since the confinement 
 
COMPANY ADMINISTRATION 163 
 
 would not have been in excess of one day. A soldier tried by genera 
 court-martial and given sentence not involving confinement may be re- 
 leased by the commanding officer upon notification by the trial judge 
 advocate to that effect. (Par. 332a, M. C. M.) In this case the day of 
 release is a day of duty. 
 
 c. (1) If the soldier is absent in confinement the instructions given 
 in subparagraph h (3) govern with regard to noting on the service record 
 the time to be made good under the 107th article of war. 
 
 (2) The status of the soldier will be shown on the duty roster as indi- 
 cated in paragraph 31c, and the notation will be made at the time con- 
 finement is noted on the morning report. 
 
 (3) If a soldier is sentenced to dishonorable discharge, the discharge 
 being suspended, he will be dropped from the records of the organization 
 (par. 54, C. of O., 1916, Supl.), the service record being forwarded to the 
 place of confinement (par. 108o (6)), and the Form No. 29a, A. G. O., 
 being prepared and filed (pars. 119, 120), as in any other transfer. If 
 the soldier is confined at a station other than that of his company, the 
 same procedure will be followed. 
 
 d. Absence in the hands of civil authorities is recorded as confinement 
 within the meaning of the 107th article of war, and if the soldier is con- 
 victed the time lost must be made good. Notation of the absence will 
 therefore be made as directed in subparagraph h. 
 
 190. Detached service. — a. Absence on duty exceeding 24 hours will be 
 reported as detached service, in distinction from special duty, when the 
 duty takes the soldier away from his post, camp, or station as well as his 
 company. 
 
 h. Upon the receipt of an order placing a soldier on detached service — 
 
 (1) Extract from service record. Form No. 29a, A. G. O., will be pre- 
 pared (par. 119) and sent to the personnel adjutant, who, after making 
 proper notation on the pay roll and pay card, will return the extract with 
 the pay card to the company where Form No. 29a, A. G. O., will be filed 
 in the field desk in place of the service record; > the pay card will be checked 
 with the service record and both will be transmitted. (Pars. 106 and 120; 
 and S. R. No. 58, Edition of 1920.) 
 
 (2) The soldier's equipment depends upon the nature of his detached 
 service; if his service record is forwarded to his new station, his individual 
 equipment record should be forwarded (par. 104, A. R.), but unless condi- 
 tions warrant, no transfer on P. and S. Form No. 260 need be accom- 
 plished, unless the soldier is detached for a considerable period, in which 
 event transfer will be effected as directed in paragraphs 125 and 176/. 
 
 (3) The soldier will be noted on the duty roster as on deCached service 
 beginning the date he appears on the morning report in that status. 
 (Pars. 29h and 31c.) 
 
 191. Leave of absence, furlough. — a. (1) The departure of an officer 
 from his station on leave of absence will be noted on the morning report 
 for the day of departure. If the leave was for ten days and the officer left 
 his station on the first of the month, the leave would commence on the 
 second and would expire at midnight on the 11th. His return, or such 
 other change of status as may have occurred, woiild be noted on the morn- 
 ing report for that day. (Pars. 58 and 826, A. R.) 
 
 (2) Should an officer who is the custodian of a company fund be absent 
 from the post or station on leave or otherwise for a period of more than 
 
164 COMPANY ADMINISTRATION 
 
 three and less than eleven days, he will leave the funds with the officer 
 acting in his place, taking a memorandum receipt therefor; but if such 
 an officer is to be absent for more than ten days he will regularly transfer 
 the funds to his successor. (Par. 324, A. R.) 
 
 (3) An officer transferring funds when going on leave will transfer them 
 as provided in paragraph 93. (Par. 324, A. R.) 
 
 (4) An officer responsible for Government property will not transfer his 
 "responsibility therefor during an absence of less than one month unless 
 ordered to do so by competent authority. (Pars, 661 and 662, A. R.) 
 
 b. (1) The departure of a soldier from his company on furlough will be 
 noted on the morning report for the day of departure. If the furlough 
 was for seven days, and the soldier left his station on the first of the month, 
 the furlough would commence on the day of departure and would expire 
 at midnight on the 7th, both day of departure and day of return being 
 included in the furlough. His return, or such other change of status as he 
 may have acquired, would be noted on the morning report for that day; 
 i. e. "Sgt Capps fur to duty." Upon his departure, a memorandum should 
 be placed in the "Reminder" for the 7th to check up his return. (Par. 205.) 
 
 (2) The absence of the soldier will be noted on the duty roster as di- 
 rected in paragraphs 29& and 31c. 
 
 (3) Absence on furlough is noted under the heading "Furloughs" on the 
 service record. Notation of the departure on furlough is made- thus, 
 
 "July 1 to " at the same time the morning report is prepared showing 
 
 the departure of the soldier. Upon the return of the soldier from furlough 
 or when his status changes at the expiration of his furlough (subpar. (1)) 
 the entry will be completed by adding, for instance, "7/19." The entry 
 will then be verified and initialed by the company commander at the time 
 he checks and initials the morning report. 
 
 (4) Before departure on furlough the soldier will turn in and store his 
 equipment, as provided in paragraph 188c. (Subpar. c(6).) 
 
 (5) If discharged before the expiration of his furlough, the soldier is 
 entitled to commutation of rations for the day of discharge. 
 
 c. When a soldier applies for furlough the company commander will 
 prepare Form No. 66, A. G. O.* (par. 139), and forward it for approval 
 (pars. 106, 107, A. R.), attaching thereto a memorandum, approving or 
 disapproving (with reason in the latter case), stating briefly the soldier's 
 service, previous furloughs of record (par. 109, A. R.), and noting how 
 many soldiers of the company are already on furlough (par. 106, A. R,). 
 
 d. Before forwarding furloughs for approval the company commander 
 will see that they are in conformity with — 
 
 (1) Paragraphs 106 and 107, Army Regulations, as to periods of fur- 
 lough to be approved by the several authorities; 
 
 (2) Paragraph 106, Army Regulations, as to the 5 per cent limit on 
 number; 
 
 (3) Paragraph 35, Compilation of Orders, as to service required in the 
 case of candidates for commission; 
 
 (4) Paragraph 36, Compilation of Orders, as to whether the soldier is 
 under War Department orders for transfer; 
 
 (5) Paragraphs 1343 and 1344, Army Regulations, as to candidates for 
 gunner's rating. 
 
 * See new form of furlough, par. 139. 
 
COMPANY ADMINISTRATION 165 
 
 e. Before the soldier leaves on furlough he will be apprised by the com- 
 pany commander — 
 
 (1) Of his liability to arrest and revocation of furlough if he exceeds the 
 limits of place noted thereon ; 
 
 (2) That he must not leave the continental limits of the United States 
 without express authority (par. 109, A. R.); 
 
 (3) Of the exactions, in the case of oversea furloughs (pars. 109-112, A. R.); 
 
 (4) Of the procedure in case of emergency while on furlough (pars. 
 110-112, A. R.); 
 
 (5) That he will not be paid while on furlough, except by special War 
 Department authority (par. 113, A. R.); 
 
 (6) That he will not take his arms or accouterments with him on fur- 
 lough (par. 113, A. R.); 
 
 (7) That both date of departure and date of return are included in the 
 period of furlough granted (par. 14;). 
 
 /. In connection with commutation of rations incident to furlough, 
 care must be exercised — • 
 
 (1) That the furlough is supported by the necessary orders in cases 
 where the period granted is not within the competency of the issuing 
 authority (par. 139c; par. 1233, A. R.); 
 
 (2) That proper stoppage has been made on the pay card and pay 
 roll for cost of transportation, subsistence, or telegrams involved in re- 
 turning to his station a soldier on furlough without funds (pars. 110, 
 1111^, and 1236, A. R.); 
 
 (3) That proper adjustment of cost of transportation and subsistence 
 has been made and charged in the case of a change of station occurring 
 while a, soldier is on furlough (par. 112, A. R.); 
 
 (4). That commutation of rations is not paid when a soldier fails to 
 report to his proper station (or designated port, in case of oversea furlough), 
 on or before the last day of his furlough (par. 1229, A. R.); 
 
 (5) That deduction in commutation is made where subsistence has 
 been furnished at Government expense while traveling on shipboard 
 (par. 1234, A. R.); 
 
 (6) That the required closing notations on the furlough are made 
 upon the soldier's return from furlough. 
 
 g. If a furlough is lost a copy may be furnished as provided in para- 
 graph 1237, Army Regulations. When a disbursing officer is not present 
 to pay commutation accruing on furlough, such commutation may be 
 secured as provided in paragraph 1238, Army Regulations. 
 
 192. Absence without leave, of enlisted men. — a. (1) The morning 
 report shows the condition of the company or detachment at midnight 
 ending the day covered by the report, i. e., the morning report rendered 
 on July 3 covers the 24 hours ending midnight July 2-3 ; hence any soldier 
 absent without proper authority at the last formation or check of the com- 
 pany in that 24 hours would be reported as absent without leave on the 
 morning report unless the company commander has reliable information 
 that the soldier returned prior to midnight. (Par. 11.) 
 
 (2) The hours of departure and return will not be stated except when 
 necessary to determine strength for rations. (Par. 14a.) 
 
 (3) Any overpayment resulting from failure of an officer to make proper 
 entry of unauthorized absence will be charged against such officer. (Par. 
 141, A. R.) 
 
166 COMPANY ADMINISTRATION 
 
 b. The absence will be noted on the duty roster as indicated in para- 
 graphs 29a and 31c. 
 
 c. (1) A soldier who deserts the service of the United States or without 
 proper authority absents himself from his organization, station, or duty 
 for more than one day is held liable to serve, after his return to full-duty 
 status, for such period as shall, with the time he may have served prior 
 to such desertion or unauthorized absence, amount to the full *term of 
 that part of his enlistment period which he is required to serve with his 
 organization before being discharged or furloughed to the Regular Army 
 Reserve. All such absences are recorded on the service record under a 
 of the heading "Time lost to be made good under A. W. 107." In making 
 the entry on the service record it must be borne in mind that the day of 
 departure is a day of absence and the day of return a day of duty; also 
 that an absence not exceeding one day is not permanently recorded. 
 (107th A. W.) 
 
 (2) The soldier would not ordinarily have been absent more than one 
 day at the time the morning report is prepared, but the beginning of the 
 absence without leave should be noted on the service record in lead pencil 
 at the time the morning report is prepared, in order that the notation 
 will not be overlooked. If the soldier's absence does not exceed one day 
 and the morning report for the following day shows his return to military 
 control, the pencil notation of the absence on the service record will be 
 erased. If the absence without leave exceeds one day, that is, if the morn- 
 ing report for the following day does not show the soldier returned to 
 military control, the notation on the service record will be completed in 
 ink when the unauthorized absence ends or other change of status occurs, 
 thus "July 1 to 4/19, 3 days." The entry will be completed at the time 
 the remark is made on the morning report showing the soldier's return to 
 military control, or other change of status, and the entry will be verified 
 and initialed by the company commander at the time he authenticates the 
 morning report. 
 
 (3) If the soldier fails to return and is subsequently dropped as a de- 
 serter (par. 197), at the time the remark is made on the morning report 
 showing the change of status to desertion, the notation in pencil on the 
 service record showing the beginning of the absence will be made in ink, 
 and will be initialed by the company commander. 
 
 d. Clothing and equipment of the soldier left in camp or quarters should 
 be turned in to the supply sergeant by the squad leader or other proper 
 noncommissioned officer and the transaction noted on the individual 
 equipment record as indicated in paragraphs 126 and 188c. 
 
 e. If the case is not amenable to company discipline, charges will be 
 prepared under the 61st article of war. (Par. 159.) 
 
 193. Missing in action. — ^When a soldier is missing in action the nota- 
 tion on the morning report will be, for instance, "Pvt Brown missing in 
 action" (par. 14/). The name and rank of a soldier, or company officer, 
 missing in action will be accurately recorded under "Record of Events" 
 in the morning report, together with date and place (par. 19b). Dis- 
 position of the soldier's records and effects will be in accordance with such 
 instructions and regulations as may be prescribed from time to time. 
 
 194. Discharge and furlough to reserve. — a. There should be in the 
 desk of each company a list of the company arranged according to dates 
 of discharge or furlough to the reserve on account of expiration of term of 
 
COMPANY ADMINISTRATION 167 
 
 service. This list should show the date each soldier is due to be discharged 
 or furloughed to the reserve according to the date of enlistmentj without 
 taking into account time to be made good under the 107th article of war.* 
 To insure the preparation of necessary papers, and in the case of a soldier 
 to be furloughed to the reserve, the examination required by paragraph 9, 
 R. R. A. R., the list should be placed in the "Reminder" imder the date 
 one day in advance of the date the next soldier is due to be discharged or 
 examined for furlough to the reserve, and thereafter moved backward in 
 the "Reminder" to the date one day in advance of the date the next soldier 
 is to be discharged or examined for furlough to the reserve. The list will 
 be moved back in the "Reminder" from day to day until any current 
 case is disposed of. 
 
 b. Correct remarks for the morning report are shown in paragraph Ho. 
 In order not to cumber the record with useless data, the instructions to 
 use the word "discharged" abbreviated "disch" to cover all classes of dis- 
 charges should be carefully observed in all cases. (Par. 157 g.) 
 
 c. The discharge or furlough to the reserve of a soldier is noted on the 
 duty roster on the page for guard roster by writing the abbreviation 
 "disch" or the abbreviation "fur res," according to circumstances, the 
 entry beginning in the date column corresponding to the date of dis- 
 charge. (Par. 316.) 
 
 d. In closing individual records and preparing discharge or furlough 
 papers, the procedure outlined below will be followed: 
 
 (1) On the date preceding the date of discharge or furlough to the re- 
 serve the service record should be carefully checked to see that it is com- 
 plete and up-to-date. Any omissions or inaccuracies should be supplied 
 or corrected and initialed by the company commander. (Pars. 103-118.) 
 
 (2) If the soldier has an allotment running, it will be discontinued as 
 prescribed in paragraph 169d. 
 
 (3) The soldier will be notified of details of premiums for Government 
 insurance, dates of payments, etc., in accordance with paragraphs 74e 
 and 74g, Special Regulations No. 72, and Cir. No. 498, W. D., 1919. 
 
 (4) In case of discharge of a soldier who claims compensation on account 
 of disability, the company commander will indorse on the claim for com- 
 pensation, Form No. 526, f Treasury Department, Bureau of War Risk 
 Insurance, the rate of base pay received by the soldier during the last 
 month of service, and also the exact date of discharge. (See par. 72, 
 S. R. No. 72.) 
 
 (5) Form 333, f Treasury Department, Bureau of War Risk Insurance, 
 will be prepared in accordance with paragraph 4, Circular No. 73, War 
 Department, 1918, and paragraphs 7d and 7e, Special Regulations No. 72. 
 
 (6) If the service record shows that the soldier has deposits, his deposit 
 book will be obtained from him and the entries therein checked with the 
 entries on the service record, care being taken to see that the date, amount, 
 and name of the quartermaster correspond in case of each deposit. The 
 book should then be returned to the soldier with instructions to present 
 it to the quartermaster with his final statement. If the soldier claims to 
 have lost his deposit book the company commander will cause his affidavit 
 to that effect to be taken and attached to the final statement. The affi- 
 
 * Time to be made good under A. W. 107 is now to be considered under change in par. 
 157. A. R. 
 
 tSee Appendix III. 
 
168 COMPANY ADMINISTRATION 
 
 davit must state the circumstances attending the loss of the depcJsit book 
 and show affirmatively that the soldier has not sold or assigned it. (Pars. 
 170&(2) and ISU; par. 1363, A. R.) 
 
 (7) All articles of equipment in the possession of the soldier and articles 
 of clothing in his possession except those which he is permitted to wear to 
 his home (par. 1165. A. R., and Cir. No. 166, W. D., 1919, as amended)* 
 will be turned in (par. 61&(4)) and the individual equipment record com- 
 pleted as prescribed in paragraph 128, and forwarded with his service rec- 
 ord (subpar. (10)). Missing articles will be entered on statement of 
 charges. Form No. 602, A. G. O., which will be completed as prescribed in 
 paragraph 160. 
 
 (8) The extract from service record will be completed except the items 
 "Last paid in full," "Transportation," "Subsistence," "Partial payments," 
 and "Overpayments" and transmitted to the personnel adjutant. The 
 personnel adjutant, after making the necessary entries on the pay card of 
 the soldier and the pay roll of the company, will write or stamp the words 
 "Noted on pay rolls and pay card" at the bottom of the first page of the 
 extract from service record, and will return it to the company with the 
 soldier's pay card. When the extract from service record is returned to 
 the company, the entries will be made under the items "Last paid in full," 
 "Transportation," "Subsistence," "Partial payments," and "Overpay- 
 ments." Any changes appearing on the pay card under an item not 
 otherwise provided for on the extract from service record, will be added 
 to the entries imder "Other stoppages." (Pars. 114 and 119.) 
 
 (9) When the soldier is discharged or furloughed to the reserve while 
 absent from his company, the extract from service record will be prepared 
 in duplicate. The copy will be furnished to his company commander and 
 the fact noted under "Remarks" on the original extract. (Par. 119c.) 
 
 (10) The service record will then be closed and the final indorsement 
 prepared for transmission to The Adjutant General of the Army in case of 
 discharge ; or an indorsement prepared to the officer charged with keeping 
 the record of reservists in case of furlough to the reserve; or to the officer 
 charged with keeping the records of general prisoners at the place the 
 soldier is confined in case of dishonorable discharge, the execution of 
 which is suspended. (Par. 108.) 
 
 (11) The soldier's final statement (par. 181), and his discharge certificate 
 (par. 157) in case of discharge, or certificate of furlough (par. 155), in the 
 case of furlough to the reserve, will be prepared from the closed service 
 record. The discharge certificate or certificate of furlough will be sent 
 to headquarters with the morning report and after being signed will be 
 returned to the company for delivery to the soldier. 
 
 (12) In case of furlough to reserve, report of furlough to reserve. Form 
 No. 559, A. G. O., will be prepared and disposed of according to instruc- 
 tions given in paragraph 158. 
 
 195. Death. — a. When a soldier dies the company commander will 
 secure all his personal effects for delivery to the widow or legal represen- 
 tative of the deceased, if present, or to the summary court if such repre- 
 sentative is not present. (Par. 138; par. 84, A. R.; par. 482, M. C. M.) 
 
 ♦ Uniform will be furnished under this provision only to soldiers who have been dis- 
 charged after service in the World War. In addition to the articles named, all used 
 towels, underwear, socks and handkerchiefs issued to the soldier will be given to him upon 
 such discharge. 
 
COMPANY ADMINISTRATION 169 
 
 All issue clothing not used in burial will be turned in to the supply officer. 
 (Par. 61&(4).) 
 
 h. (1) The surgeon will ordinarily prepare the report of death, Form 
 No. 415, A. G. O., but shoiild there be no surgeon it will devolve upon the 
 company commander to prepare this report. (Par. 154.) If Form 415, 
 A. G. O., is not available the report will be made by letter. (Par. 83 J^, 
 A. R.) 
 
 (2) Telegraphic or cable reports of death will be made as required by 
 paragraph 83, Army Regulations. 
 
 (3) When the soldier dies while absent from his company the company 
 commander will be furnished a copy of the report of death. (Par. 154&) 
 
 c. (1) When the company commander disposes of the deceased's effects 
 by turning them over to the legal representative of the deceased, he will 
 prepare an inventory of effects (par. 138a) ; but if the effects are disposed of 
 by summary court, the latter will prepare the inventory. (Par. 1386; 
 par. 84, A. R.; par. 482, M. C. M.) In either event one copy of the in- 
 ventory will be filed in the records of the company with the extract of 
 service record. (Pars. 120 and 154&.) 
 
 (2) When the company commander has custody of funds belonging 
 to the deceased he is not authorized to pay or collect indebtedness. Collec- 
 tions may be made by the summary court. 
 
 d. In conveying information upon the death of a soldier to his relatives 
 or representatives, the company commander will be guided by the provisions 
 of paragraph 824, Army Regulations. 
 
 e. As soon as the company commander is informed of the soldier's 
 death — 
 
 (1) He will drop the soldier's name from the morning report, the entry 
 being for instance, "Ck Davidson, hosp, died." (Par. 14^.) 
 
 (2) The individual equipment record will be closed (par. 128), missing 
 property being listed for charge on Form No. 602, A. G. O., and other 
 property turned into the supply officer (par. 61&(4)). 
 
 (3) The extract from service record will be prepared and sent to the 
 personnel adjutant (par. 1196), who will complete the pay roll and pay 
 card, sending the latter with the extract from service record to the company 
 (par. 194rf(8)). 
 
 (4) The service record will then be completed, a final indorsement pre- 
 pared, and the service record, pay card, final statement (par. 181/f(3)), 
 and the inventory of effects, when the effects have been delivered to the 
 representative of the deceased by the company commander (par. 138a), 
 will be assembled with the report of death and sent to the personnel ad- 
 jutant. When not originated by the company commander a copy of the 
 report of death will have been furnished the company commander. 
 
 (5) Having completed and forwarded the record, the extract from service 
 record and the retained inventory of effects (par. 138a (2) (c)) are filed 
 together in rear of the last service record, whence they will be transferred 
 to the alphabetical section of the permanent file after completion of the 
 next monthly roster. 
 
 (6) The name of the deceased will b^ dropped from the duty roster with 
 proper notation thereon. (Par. 31&.) 
 
 /. Paragraph 1173, Army Regulations, prescribes the clothing for burial; 
 paragraph 1137, Army Regulations, provides for shipment of effects; 
 paragraph 428, Army Regulations, describes the ftmeral escort; paragraphs 
 
170 COMPANY ADMINISTRATION 
 
 83-87, Army Regulations, prescribe in general the procedure in case of 
 deceased officers or soldiers; paragraph 1333, Army Regulations, pre- 
 scribes what shall be done with pay of soldier in hands of company com- 
 mander; paragraph 1350, Army Regulations, prescribes the procedure in 
 case there is allotment (par. I69d); paragraph 1367, Army Regulations, 
 prescribes procedure with deposits (par. 181(f(5) ; paragraph 482, M. C. M., 
 describes the disposition of effects of a deceased officer or soldier. (See 
 A. W. 112.) 
 
 g. In the exceptional case when no relative or next of kin is known the 
 articles excepted from sale (articles valuable as keepsakes, etc.) will be 
 turned over to the salvage officer by the summary court to be held subject 
 to the claim of an executor or administrator of the deceased. (Ops. 
 J. A. G., 220,871, Dec. 18, 1918.)* 
 
 196. Retirement. — a. When an enlisted man in the Army has served 
 actually or constructively for 30 years in either the Army, Navy, or 
 Marine Corps, or in all, he may apply to The Adjutant General of the 
 Army for retirement. (Par. 134, A. R.) The letter of application. 
 Form No. 468, A. G. O. (par. 156), will be forwarded directly by the post, 
 camp, or station commander. Upcgi the approval of the application the 
 soldier will be transferred to the retired list and given transportation in 
 kind and commutation of rations for the necessary travel to his home, 
 by authority issued in War Department orders in each case. 
 
 b. The nature of the service essential to retirement and the definition 
 of double-time service is contained in paragraph 134, Army Regulations. 
 Time served as an officer of the National Guard or Reserve Corps, in active 
 service, having been called for service by the United States, may properly 
 be counted toward retirement of a soldier (par. 40J^, C. of O., 1916 Supl.); 
 also time served as an officer of the Army by an enlisted man discharged 
 for this purpose (Bui. 22, W. D., 1918). 
 
 c. Time lost by absence without authority will not be regarded as 
 service in the computation of service requisite for retirement. (Par. 142, 
 A. R.)t Time spent on furlough in any of the places of service counting 
 for double-time will not be counted double in computing service requisite 
 for retirement. 
 
 d. Upon the receipt of an order for the retirement of an enlisted man, 
 the following is the procedure, the date of receipt of the order being the 
 date of accomplishment of the records: 
 
 (1) The individual equipment record will be closed for forwarding with 
 the service record. (Par. 127.) 
 
 (2) The resiilting charges, if any, will be entered on statement of charges. 
 (Par. 160.) 
 
 (3) The extract from service record will be prepared and transmitted 
 to the personnel adjutant who will make the necessary notations on pay 
 rolls and pay card, will stamp or write notation on the extract from service 
 record to that effect and return it with the pay card to the company, 
 where it will be filed as provided in the case of discharge. (Pars. 120 
 and 194d(8).) 
 
 (4) The service record with final indorsement will be prepared for 
 
 * C. M. C. M., No. 7 provides that summary court shall retain the property until 
 disposed of. (Bui. 41, 1919.) 
 
 t Note will be made on the letter of application of time lost to be made good under 
 A. W. 107. 
 
COMPANY ADMINISTRATION 171 
 
 forwarding to The Adjutant General of the Army. (Par. 108a(4); pars. 
 135 and 138, A. R.) 
 
 (5) The final statement will be prepared in duplicate, closing the soldier's 
 accounts of pay, deposits, and all allowances other than for travel. (Par. 
 181; par. 135, A. R.) 
 
 (6) Notation will be made on the morning report, e. g., "1st Sgt Moore 
 duty to retired." (Par. Ug.) 
 
 (7) A record of payment of retired enlisted man. Form No. 94, A. G. O., 
 received from the War Department with the order for retirement, will 
 be prepared and forwarded to The Adjutant General of the Army with 
 the service record. (Par. 135, A. R.) 
 
 (8) Notation will be made on the duty roster. (Par. 316.) 
 
 e. In general, the following differences are to be noted in the usual 
 procedure for separation from the service: 
 
 (1) The final statement will state the date to which subsistence has been 
 furnished, and whether subsistence while traveling to his home has been 
 furnished and the dates therefor; the last rate of pay; his address for* 
 next thirty days and the place which he elects as his home. 
 
 (2) A discharge certificate will not be given, but the soldier will be fur- 
 nished a certificate of retirement by The Adjutant General of the Army 
 without request. (Par. 135, A. R.) 
 
 (3) A retired soldier is authorized to retain one uniform of outer clothing 
 for four months after retirement, when he will turn it in to the nearest 
 zone supply officer. 
 
 /. An enlisted man, upon retirement, will be advised, before his de- 
 parture for his home, of the requirements of paragraphs 136, 137, and 138, 
 Army Regulations, with reference to continuing requirements during 
 retirement; of paragraph 1137, Army Regulations, which authorizes 
 shipment of property; of paragraph 1241, Army Regulations, which 
 authorizes sale privileges; of paragraphs 1442-1444, 1460, and 1474, 
 Army Regulations, concerning hospital privileges and medical attention. 
 He will also be advised concerning the payment of Government insurance 
 premiums in accordance with paragraphs 74 {e) and (g), Special Regula- 
 tions No. 72, and Cir. No. 498, W. D., 1919. 
 
 197. Desertion. — a. Ordinarily the soldier is changed from a status of 
 absence without leave to a status of desertion, when the company com- 
 mander, after a thorough investigation, believes that the absentee does 
 not intend to return. (Par. 132, A. R.) 
 
 b. The procedure is as follows: 
 
 (1) Entry will be made on the morning report, e. g., "Pvt Dawson 
 AWOL to desertion." (See model morning report entry of July 3; see 
 also par. 14p.) 
 
 (2) Entries will be made in the service record: 
 
 (a) The date of beginning of absence without leave made in pencil on 
 page 6 will be completed in ink. (Par. 192c (3).) 
 
 {b) Under "Remarks" on page 10 will be entered the date, e. g., "Dropped 
 as a deserter Jul 3/18" to correspond with the entry on the morning report 
 (par. 14/>). 
 
 c. The soldier's property, collected when he went absent without leave, 
 will be inventoried, and missing articles surveyed (par. 142e'(l)) and 
 charged on Form No. 602, A. G. O. (par, 160). His individual equipment 
 record will be closed and charges involved therein will be noted on the 
 
172 COMPANY ADMINISTRATION 
 
 extract from service record, together with a complete statement of his 
 accounts. (Par. 119&.) The individual equipment record will be for- 
 warded to The Adjutant General of the Army with the service record. 
 
 * Regular Army. * Nati o aal -toayi 
 
 ^Maliuiuii Oiuuiir * SnUslcQ Reseive Corps. 
 
 REPORT OF DESERTION. ESCAPE. SURRENDER. OR APPREHENSION 
 
 DESERTION OR ESCAPE 
 
 DAWSON, HOW^D S. ^911643 
 
 (Surname.) (Christian name.)" 
 
 Pvt 9.?.A»...^1^.^.J.^. 
 
 (Grade.) (Company and regiment or corps or department.) 
 
 Jap... 15 ,191 9 
 
 ♦Deserted. « MUH) e J - sllinQ..2Q 191 9 
 
 Camp Brady, Md. 
 
 /yJAS. H.M033,Gol.65th Inf 
 
 p-^ Commanding .65.t.h..IrU-.-. 
 
 SURRENDER OR APPREHENSION 
 
 (Christian name.) 
 
 (Grade.) (Company and regiment or corps or deparlmeut.) 
 Enlisted ,191 
 
 ♦Surrendered, ♦apprehended 
 
 at 
 
 Returned to mllitaiy control... 
 
 at 
 
 Remarks: 
 
 Commanding 
 
 Strike out words not applicable. 
 
 INSTRUCTIONS. 
 
 1. This form will be used in reporting all cnses of desertion, escape of genoral 
 prisoners, surrender, or apprehension, under paragraphs il9 ana 126i, Army 
 Kegulalians, 1913. 
 
 2. Ii] case of desertion, U the soldier has been transferred since last bimont hly 
 muster, give old as well as new organization. 
 
 Form No. 631, A. a. O. 
 
 Ed. J<vn. 7-13-500,000. " ^~"" 
 
 The extract from service record will then be sent to the personnel adju- 
 tant, who will prepare and forward the report of desertion, Form No, 631 
 A. G. O., together with the report of change incident thereto. The ex- 
 tract from service record, with the personnel adjutant's notation written 
 
COMPANY ADMINISTRATION 173 
 
 or stamped thereon, "Noted on pay card and pay roll," will be returned 
 to the company with the pay card. 
 
 d. Upon the receipt from the personnel adjutant of the deserter's pay 
 card containing the additional notations resulting from the action pre- 
 scribed in subparagraph c above, the service record will be completed. 
 The extract from service record, Form No. 29a, A. G. O., will be com- 
 pleted and filed in lieu of the servnce record (subpar. e), directly in rear of 
 the last service record (par. 120a), where it will be available the next month 
 for check on the monthly roster when received from the personnel adju- 
 tant. After this check is made, the extract from service record will be 
 filed in the alphabetical section of the permanent file. (Par. 215.) 
 
 e. The service record will be forwarded to The Adjutant General of 
 the Army, using the next Hank indorsement (par. 108a(5)), the entries 
 being completed as in paragraphs 103-116. 
 
 /. If the deserter has deposits to his credit, a letter will be sent to the 
 Zone Finance Officer, Washington, D. C., advising that the soldier, de- 
 scribed by name, grade. Army serial number, organization, and station, 
 has been dropped on a given date for desertion. (Par. 1361, A. R.) {This 
 sub-paragraph is obsolete.) 
 
 g. If the deserter has an allotment (par. 168a), a notice of discontinu- 
 ance of allotment, Q. M. C. Form No. 39, will be prepared and forwarded 
 by the company commander as provided in paragraph 169 d. Additional 
 report will be made by telegraph or cable as provided in the same sub- 
 paragraph when the desertion occurs on or after the twentieth of the month. 
 The fact that this report has been rendered, and whether by wire or cable, 
 will be noted under "Remarks" on Form No. 29a, A. G. O. 
 
 198. Return of deserter to military control. — a. Wtgn a deserter sur- 
 renders or is apprehended, the procedure will depend upon whether he is 
 returned to military control (1) at the station of his company or (2) at 
 some other station. 
 
 (1) When returned to control at the station of his company: 
 
 (a) The soldier will be taken up on the morning report, e. g., "Pvt 
 Macon, desertion to conf." (Par. 14g.) No change in strength for 
 rations will be made if the prisoner is not messed with his company. 
 (6) A copy of the receipt for delivery of the deserter, or of the 
 data contained thereon, should be secured for file in the "Reminder" 
 on the date when the service record should be received from The 
 Adjutant General's Office in response to the notification of appre- 
 hension. Form No. 631, A. G. O., sent by the personnel adjutant. 
 Shoiild the service record not be received in due time, a request for 
 it should be sent directly to The Adjutant General of the Army. 
 
 (c) Entry will be made on Form No. 29a, A. G. O. (pars. 119 
 and 120), e. g., "Apprehended by civil authorities at Baltimore, 
 Md., Jul 1/19, and delivered to military control at Camp Brady, 
 Md., Jul 4/19, by Police Detective A. B. Smith," the data being 
 identical with that on the copy of the receipt for delivery. The 
 extract from service record will be sent to the personnel adjutant 
 for his stamped or written notation of entry on pay roll, and upon 
 its return it will be filed in the service record tray pending receipt 
 of the service record. 
 
 {d) Upon the receipt of the service record, additional data ac- 
 cumulated on the retained extract from service record will be trans- 
 
174 COMPANY ADMINISTRATION 
 
 scribed on the service record,* which will be filed in its original place. 
 The extract from service record may then be destroyed. 
 
 (e) Charges will be prepared at once against the deserter. (Par. 
 159; pars. 120 and 124, A. R.) Pending receipt of the service record 
 all available data will be taken from the extract from service record. 
 The charges as so prepared will render possible the assembling of 
 testimony to be adduced and the immediate completion of the 
 charges upon receipt of the service record containing the hitherto 
 missing data as to age at enlistment, prior service, record of previous 
 convictions, etc. (A. W. 28, 29, 58, and 70; pars. 77 and 284 and 
 par. 168, M. C. M.) 
 (2) When the deserter is returned to military custody at a station 
 other than that of his company, the company commander will be ap- 
 prised of the fact by a notification giving all pertinent information from 
 the station where the deserter is held. The procedure will be as follows : 
 (a) The deserter will be taken up on the morning report (par. 
 14g), e. g., "Pvt Macon, desertion to conf at Jefferson Bks, Mo. 
 Jul 12/19," giving the date when actually confined. 
 
 (&) The extract from service record filed when the deserter's status 
 was first determined will be completed as provided in subparagraph 
 (1) (c) and sent by the company commander to the personnel adjutant, 
 who will return it with the notation stamped or written thereon, 
 "Noted on pay roll." 
 
 (c) Charges will be prepared at the station of the company from 
 
 which the soldier deserted, as in subparagraph a(l) (e), and forwarded 
 
 at once to the station where the deserter is held, where missing data 
 
 will be entered upon receipt there of the service record from The 
 
 Adjutant General of the Army. Additional notation will be made 
 
 on the service record when received, bringing it up to date. 
 
 b. The sentence having been published, the court-martial order, with 
 
 the extract irom service record involved by the execution of sentence, 
 
 will be sent to the company, where notation will be made on the morning 
 
 report (par. 14d), as follows: 
 
 (1) When sentence involves dishonorable discharge and confinement, 
 the entry will be, for instance, "Pvt Macon, absent in conf to disch Jul 
 15/19." In this case the procedure is as for any other discharged soldier, 
 the dishonorable discharge certificate being prepared at the station where 
 the deserter is confined. The service record must be returned to The 
 Adjutant General of the Army by final indorsement. (Par. 108a.) 
 
 (2) When sentence involves dishonorable discharge and confinement, 
 the former being suspended, the entry will be, for instance, "Pvt Macon, 
 absent in conf to transf to USDB, Ft Leavenworth, Ks. (or to Jefferson 
 Bks, Mo.)." The service record must be sent to the station where at 
 the prisoner is confined (par. 54, C. of O., 1916 Supl.) and the soldier will 
 be dropped from the records of the company. 
 
 (3) If the soldier has been tried at the station of his company, the 
 entry will be, for instance, "Pvt Macon, conf to disch" or "Pvt Macon, 
 conf to transf to USDB, Ft Leavenworth, Ks.," or, if he be sentenced to 
 discharge and confinement at the station of his company, the discharge 
 
 * Note will be made under "Remarks " of date and place of apprehension; under "Time 
 to be made good under A. W. 107 " the date will be completed if the soldier is returned 
 to duty without trial or if upon removal of chaige as erroneously made, etc., in which 
 events note thereof will be made under "Remarks." 
 
COMPANY ADMINISTRATION 175 
 
 being suspended, the. morning report will show no change, the man being 
 continued on the company records until the discharge is effected. 
 
 (4) In every case of conviction for desertion, the pertinent entry will 
 be made on the service record. 
 
 (5) If the soldier is acquitted, the service record will be returned to the 
 company and the extract from service record, properly annotated, will be 
 sent to the personnel adjutant for his action. The morning report entry 
 wiU be, for instance, "Pvt Macon, conf (or absent in conf) to duty (or DS)." 
 The soldier's accounts will be reopened and clothing and equipment 
 reissued. Ordinarily there will have been no issue of clothing through 
 the company to the deserter, pending disposition of his case, he being 
 required to wear the clothing in which he was apprehended unless its 
 replacement be imperative. (Par. 129, A. R.) 
 
Section X 
 
 THE COMPANY FIELD DESK 
 
 Paragraph 
 
 Use of field desk prescribed 199 
 
 Company field desk A _ 200 
 
 Company field desk B 201 
 
 Filing cards - - -- 202 
 
 Service record tray 203 
 
 Miscellaneous record tray 204 
 
 The "Reminder" - 205 
 
 Memoranda _ 206 
 
 Clothing --- 207 
 
 Public animals. 208 
 
 Correspondence book and document file J 209 
 
 Company council book __ 210 
 
 Property records 211 
 
 Individual equipment records 212 
 
 Five-year file section 213 
 
 Target record _-. 214 
 
 Parmanent file 215 
 
 Regulations, etc. , 216 
 
 Blank forms . 217 
 
 Stationery - _ _ __ 218 
 
 Packing the desk _ 219 
 
 199. Use of the field desk prescribed. — a. Except when a, special, field 
 desk is prescribed for a staff corps or department, the company field desk, 
 small, prescribed in equipment tables (see Manual for the Quartermaster 
 Corps, Vol. II, Appendix, p. 269), will be used in all companies, troops, 
 batteries, and detachments, in accordance with the methods prescribed 
 in these regulations, to the exclusion of all other containers for 
 records. Two field desks, small, are issued to each company (Cir. No. 377, 
 W. D., 1919). For convenience the two desks are hereinafter referred to 
 as the company field desk A and the company field desk B. 
 
 b. The service records (par. 203) and miscellaneous records (par. 204) 
 will be kept habitually in their respective trays in the field desk A. The 
 trays may be removed from the desk temporarily to facilitate work upon 
 records, but upon completion of work the trays will be returned to the 
 desk. The other contents of the field desk A, as provided for and de- 
 scribed in this section, will be kept in the desk at all times, both in garrison 
 and in the field. The five-year file and the permanent file will be kept 
 in their respective trays in the field desk B. 
 
 200. Compa ij field desk A. — a. The company field desk A is a part of 
 equipment A (Cir. No. 377, W. D., 1919) and will accompany the organi- 
 zation on all changes of station and in the field. 
 
 b. When equipped for the field, the desk will contain the necessary 
 office supplies (par. 218) and blank forms for a period of three months, 
 and the records and incidentals essential to the administration of the com- 
 pany in the field. 
 
 c. The lid section provides space for the loose-leaf binder containing 
 the individual equipment records with a supply of Form No. 637, A. G. O.; 
 
 176 
 
COMPANY ADMINISTRATION 177 
 
 the blank forms the disposition of which is not otherwise prescribed; and 
 the regulations to be carried. 
 
 d. The bottom section packed for the field will contain the service record 
 tray and the miscellaneous record tray. These trays will contain that 
 part of the live file which must be accessible in the field. 
 
 201. Company field desk B. — a. Company field desk B is part of equip- 
 ment B (Cir. No. 377, W. D., 1919), but will be permanently issued to and 
 retained by the company. Upon change of station from one post or camp 
 or station of a relatively permanent nature to another post or to a camp 
 or station of a relatively permanent nature, the desk will be transported 
 as freight. When the company takes the field, the desk and the records 
 therein contained will be stored at the last permanent station of the com- 
 pany, at a mobilization or concentration camp, or such other place as may 
 be designated by the division or department commander or higher au- 
 thority. 
 
 b. The field desk B will contain the five-year file (par. 213) and the 
 permanent file (par. 215), one tray for each file, and such other books and 
 manuals as are authorized to be carried and for which space is available 
 in the desk (par. 3 and par. 216). 
 
 202. Filing cards. — The filing equipment furnished for use in company 
 field desks consists of: 
 
 a. For use in the field desk A — 
 
 (1) Twelve month cards (yellow) and 31 date cards (pink) for use 
 as a "Reminder" (par. 205). 
 
 (2) Four cards headed respectively "Noncommissioned officers," 
 "Mechanics," "Privates, first class," and "Privates," for use in the 
 service-record tray (par. 203). 
 
 (3) Three cards (pink) headed respectively "Clothing," "Horses," 
 and "Memoranda," for use in the miscellaneous record tray (par. 204). 
 
 b. For use in the field desk B — 
 
 (1) Twenty-five alphabetical cards (blue); one card headed "Re- 
 turns," for use in the permanent file (par. 215). 
 
 (2) Six cards (pink) headed respectively "Target record," "First 
 year," "Second year," "Third year," "Fourth year," and "Fifth year," 
 for use in the five-year file (par. 213 and par. 214). 
 
 203. Service record tray. — a. The service record tray will contain the 
 service records of the men of the company subdivided under four heads in 
 roster order by the guide cards "Noncommissioned officers," "Mechanics," 
 "Privates, first class," and "Privates." 
 
 b. Service records will be filed in the tray as follows: In front of the 
 guide card "Noncommissioned officers" will be filed the service records 
 of the noncommissioned officers of the company in each grade, the records 
 being filed in the order of the date of warrant; following the noncom- 
 missioned officers and in front of the guide card "Mechanics" will be filed 
 the service records of the cooks, mechanics, and buglers, in alphabetical 
 order in each grade; following this group and in front of guide card "Pri- 
 vate, first class" will be filed the service records of the privates, first class, 
 in alphabetical order; following this group and in front of the guide card 
 "Privates" will be filed the service records of the privates in alphabetical 
 order. (Pars. 118 and 120.) 
 
 204. Miscellaneous record tray. — The miscellaneous record tray will 
 contain the "Reminder," and the sections designated by the headings, 
 
178 COMPANY ADMINISTRATION 
 
 "Memoranda," "Clothing," and "Horses," in that order, followed by the 
 current correspondence book with document file, and current company 
 council book with vouchers. (Pars. 206-210.) 
 
 205. The "Reminder." — The "Reminder" will consist of the month 
 cards and date cards, which are placed in chronological order in the front 
 of the miscellaneous tray, the month cards being in rear of date cards. 
 
 a. The date cards will be rotated as follows: On the morning of Jan- 
 uary 2, the date card "1" will be placed in rear of month card for "Jan- 
 uary" and in front of and next to the month card "February," the pro- 
 cedure being followed daily with the remaining date cards for the month 
 in order, so that following the 31st of January the date card 31 will uncover 
 the January card. The former will be filed in rear of date card 30 and in 
 front of month card "February," and the January card will be filed in rear 
 of month card "December," leaving the "Reminder" for the month of 
 February set up in normal order with the blank daily report books for the 
 month presented for use. 
 
 b. In setting up the "Reminder," the morning report (par. 22), daily 
 sick report (par. 27), and duty roster (par. 33), for the current month will 
 be filed in the front of the "Reminder" section; and supplies of these 
 blanks for the ensuing quarter will be filed in similar sets in front of the 
 next three month cards. A complete set of these blank forms will be 
 obtained by each company from the adjutant on the first of each month 
 so that the desk will always have a quarterly supply of reports and blank 
 forms on hand. 
 
 c. Blank forms for requisitions, special reports, and returns, normally 
 rendered on a specific date, will be filed in front of the date card of the day 
 on which preparation is to be effected. 
 
 d. A complete set of reminder slips for use in the "Reminder" should 
 be prepared. These slips should anticipate all the items of administration 
 in the company in time for their accomplishment and should be prepared 
 of size S}/^ by 8 inches. An example of such "Reminder" slips follows: 
 
 Reminder. Articles 1, 2, and 29, 54 to 96, inclusive, and 104 to 109, inclusive, will be 
 
 read and explained to every soldier at the time of his enlistment or muster 
 
 Jan. 1st. in, or within six days thereafter, and will be read and explained once every six 
 
 months to soldiers of every garrison, regiment, or company in the service of 
 
 Jul. 1st. the United States. (110 A. W.> The articles of war are published in the 
 
 Manual for Courts-Martial, page 305. 
 Mar. 25th. 
 
 Select a noncommissioned officer of the company. to act as a member of a 
 Jun. 25th. subcommittee of noncommissioned officers to carry out the provisions of 
 
 Post Exchange Regulations. (Page 15, S. R. No. 59.) 
 Sept. 25th. 
 
 A call should come from post or regimental headquarters for the name on 
 Dec. 25th. the last of the month. 
 
 e. The "Reminder" will also be used as a live file for papers destined 
 for the five-year file or permanent file, but whose disposition in these files 
 is to be postponed until the papers cease to be of current import. Such 
 papers should be filed in front of the index card of the month in which 
 they are filed, and moved to the back of the "Reminder" with it. When 
 the card next appears a year later the papers filed with it will be placed 
 in the permanent file; or in the first year -section of the five-year file until 
 the 1st of January, when they will pass' into the second year section. If 
 
COMPANY ADMINISTRATION 179 
 
 it is desirable that a paper be retained in the "Reminder" for a lesser 
 period, it should be filed with the card for the month when its disposition 
 in the five-year or permanent file is desired. It will be seen from the 
 above that the live file in the "Reminder" is supplemented in the case of 
 papers for the five-year file by the first-year section of that file, in which 
 papers remain from the time they leave the "Reminder" until the suc- 
 ceeding 1st of January. (Pars. 22, 27, 33, 36, 49, and 100.) 
 
 206. Memoranda. — In front of the guide card "Memoranda" will be 
 filed memoranda, the filing of which is not directed elsewhere. 
 
 207. Clothing. — In front of the guide card "Clothing" will be filed the 
 retained requisitions for clothing (P. & S. Form No. 160), and mdividual 
 clothing slips (Q. M. C. Form No. 165). These will be filed until checked 
 by the auditor, when they may be destroyed. (Par. 75.) 
 
 208. Public animals. — In front of the guide card "Horses" will be filed 
 the descriptive cards of pubhc animals (Form No. 277, A. G. O.) pertain- 
 ing to the organization. (Par. 77.) If no use for this file is anticipated 
 it may be replaced by other matter. (Accountability for such animals as 
 are furnished to organizations not mounted by the supply company (T. of 
 O.) will remain with the supply company, which ordinarily retains the 
 descriptive cards of the animals.) 
 
 209. Correspondence book and document file. — a. The current corre- 
 spondence book, and such part of the document file as will be taken when 
 the company goes into the field, will be filed behind the above items in the 
 miscellaneous tray. The closed correspondence books and their corre- 
 sponding document files will be filed in the "permanent file" when they 
 have ceased to be of current interest or importance. (Pars. 82 and 86.) 
 
 b. Before the yearly transfer to the permanent file all documents will be 
 carefully examined and papers which have become obsolete or without 
 permanent value may be destroyed. This elimination will be made by 
 the company commander in person, who will check the correspondence 
 book to which the documents pertain, striking out the word "Doc" in 
 each case and inserting the date and his initial, e. g., "1/2/19, A. B, C." 
 (Par. 85.) 
 
 210. Company council book. — a. The company council book, with cur- 
 rent vouchers, will be filed behind the correspondence book in the mis- 
 cellaneous tray. The closed company council books will be filed in the 
 five-year file. (Pars. 96 and 213.) 
 
 b. When the company takes the field the last closed company council 
 book and correspondence book, with its document file, may be taken in 
 the miscellaneous tray if desired. 
 
 211. Property records. — The property loan record, with its accompany- 
 ing vouchers, i. e., shipping tickets, receiving reports, statements of 
 charges, reports of survey, certificates, and inventory and inspection re- 
 ports, will be filed in the lower left section of the top of the field desk, 
 together with a supply of each of these blanks.- (Par. 70.) 
 
 212. Individual equipment record. — The individual equipment record 
 (Form No. 637, A. G. O.) will be filed in the loose-leaf binder provided for 
 the purpose. This binder with its contents will be kept in the right upper 
 section of the top of the field desk. Blank forms for these records will be 
 placed in the binder behind the current records. (Par. 130.) 
 
 213. Five-year file section. — a. The division cards for this file consist 
 of the "first year," "second year," "third year," "fourth year," and "fifth 
 
180 COMPANY ADMINISTRATION 
 
 year" cards, devised to separate the papers to be retained for five 
 years. 
 
 b. All papers destined for file in the five-year file, including sick reports, 
 company range practice records, and company council books, when with- 
 drawn from the live file (par. 205e), will be filed in front of the guide card 
 "first year." The "target record" card follows the fifth year section. 
 
 c. On January 1 of each year the first-year card will be moved to the 
 front of the five-year file, being replaced by the second-year card. The 
 other year cards will be moved forward: third in place of second, fourth 
 in place of third, fifth in place of fourth; so that on each January 1 after 
 the fifth year of filing, the year's discard will bo found in rear of the fifth 
 year card. The papers in rear of the fifth year card will be removed and 
 destroyed. In this manner all dead records will be automatically worked 
 from the file (par. 281, A. R.), and the first year card will be in place to 
 receive the papers to be filed during the ensuing year. 
 
 214. Target record. — In front of the guide card "target record" in the 
 five-year file tray will be filed such individual records of company target 
 practice as are prescribed in paragraph 101. When a soldier leaves the 
 company permanently or at the expiration of his enlistment his retained 
 individual target records will be given to him. The compiled records and 
 reports of the company range practice for the current year will be filed in 
 the "Reminder" until the next practice, when they will be filed in the first 
 year section of the five-year file. (Par. 1026.) 
 
 215. The permanent file. — a. In the permanent file will be filed — 
 
 (1) The extracts from service records (Form No. 29a, A. G. O.). 
 
 (2) The closed morning reports (Form No. 332, A. G. O.), monthly 
 roster of troops (Form No. 703, A. G. O.), and, if rendered, company re- 
 turns (Form No. 30, A. G. O.). 
 
 (3) All company orders, and documents of permanent nature but not 
 of current importance. 
 
 (4) Completed correspondence books with their respective document 
 files. 
 
 b. The extracts from service records will be transferred from the indi- 
 vidual record tray to the alphabetical section of the permanent file as 
 directed in paragraph 120o. 
 
 c. The closed morning reports and company returns will be transferred 
 from the "Reminder" section of the live file to the permanent file one year 
 from date on which closed. They will be filed in the permanent file in 
 chronological order in front of the guide card "Returns" ir^ rear of the 
 alphabetical section. (Pars. 22 and 49.) 
 
 216. Regulations, etc. — a. Army Regulations, Extracts from General 
 Orders and Bulletines, and Special Regulations No. 40, No. 56, No. 57, 
 No. 58, No. 72, No. 77, and Cirs. No. 377 (amended) and No. 498, W. D., 
 1919, will be carried in the lower right section of the top of field desk A. 
 It is not contemplated that other books and manuals will be carried in 
 this desk; they should be carried in field desk B as provided in paragraph 201. 
 
 217. Blank forms. — a. Companies will procure their supply of blank 
 forms from regimental or post headquarters. 
 
 b. A three months' supply will be kept in the company field desk A 
 at all times. Company commanders will make monthly informal requests 
 for blank forms required to replace those used from their three months' 
 supply. 
 
COMPANY ADMINISTRATION 181 
 
 c. The blank forms carried in the company field desk A will be filed in 
 the upper section and in the two record trays as follows : 
 
 (1) In the service record tray: 
 
 6 extracts from service records (Form No. 29a, A. G, O.), filed 
 in rear of guide card "Privates." 
 
 6 service records (Form No. 29, A. G. O.), filed in rear of the blank 
 extract from service records. 
 
 (2) In the miscellaneous record tray: 
 
 4 morning reports (Form No. -332, A. G. O.). 
 
 4 sick reports (Form No. 339, A. G. O.). 
 
 4 duty rosters (Form No. 342, A. G. O.). 
 
 One each of these three forms for use during the current month 
 are filed in front of the current date card. One set is filed in front of 
 the cards for the three months next succeeding the current month. 
 
 20 individual clothing slips (Q. M. C. Form No. 165), filed in front 
 of and next to guide card "Clothing." (If the 43^X10% forms are 
 used, they will be kept in the top of the field desk.) 
 
 (3) In the top of the field desk: 
 
 6 property loan records (P. & S. Form No. 263B). 
 
 6 requisitions (P. & S. Form No. 160, in duplicate). 
 
 6 receiving reports (P. & S. Form No. 257, in triplicate). 
 
 6 shipping tickets (P. & S. Form No. 260, in duplicate). 
 
 6 notices of soldier's deposit (Q. M. C. Form No. 8a). 
 
 10 charge sheets (Form No. 594, A. G. O.). 
 
 6 notices of discontinuance of soldier's allotment (Q. M. C. Form 
 No. 39). 
 
 6 inventories of effects (Form No. 34, A. G. O.). 
 . 6 reports of survey (Form No. 196, A. G. O.). 
 
 10 soldier's allotments (Q. M. C. Form No. Z^). 
 
 6 statements of charges (Form No. 602, A. G. O.). 
 
 6 reports of change (Forms No. 647a and 648a, A. G. O.). 
 
 6 company returns (Forms No. 30, A. G. O.). 
 
 6 rosters of troops (Form No. 703, A. G. O.). 
 
 These forms will be filed in the left lower section of the top of the 
 field desk. 
 
 (4) In the back of the loose-leaf binder, in addition to current individual 
 equipment records, will be filed: 
 
 10 blank individual equipment records (Form No. 637, A. G. O.). 
 The blank forms are filed in rear of the current records in the loose-leaf 
 binder in the lid section of the desk. (Par. 212.) 
 
 218. Stationery. — The following supply of stationery will be carried 
 in the field desk wherever space is afforded: 
 4 blocks, memo or scratch note, 
 
 1 book, duplicating, letter size, 
 
 2 quires, letter paper, typewriter, 
 24 envelopes, official, 
 
 1 gross bands, rubber. No. 18, 
 
 1 eraser, rubber, ink and pencil, 
 
 1 eraser, steel, 
 
 1 box fasteners, paper, 
 
 1 tin ink, black tablets, 
 
 1 tin ink, red tablets. 
 
182 COMPANY ADMINISTRATION 
 
 1 tube paste, 
 
 4 pencils, indelible, 
 
 2 pencils, lead, 
 
 1 pencil, colored (blue and red), 
 
 2 penholders, 
 12 pens, steel, 
 
 1 cone pins, office, 
 
 1 ruler, office, 12-inch, 
 
 6 blotters (4 by 93^ inch), 
 
 1 blotter (12 by 19 inch). 
 (Cut 1 inch from the ends of the 4 by 93^ inch blotters and file five of 
 them in rear of the date cards transferred from the current month to rear 
 of the month card and in front of the month card of coming month, where 
 they will serve as a division between the two months. File the blotter 
 in use with the daily reports in front of the "Reminder." Fasten a 12 
 by 19 inch blotter to the lapboard with thumb tacks.) 
 
 219. Packing the desk. — a. To pack the records for moving, remove 
 the loose block from the front of the tray, move the records forward 
 against the front of the tray, loosen the thumbscrews of the compressor 
 block at the rear of the records, move the block forward, compressing the 
 record between the compressor block and the front of the tray (not too 
 tightly), invert the front block and press it (wedge-like) between the 
 compressor block and the records. The records are then snugly packed to 
 prevent them from being dislodged and injured when the desk is handled. 
 h. Having compressed the records in the trays, turn the trays end for 
 end in the desk, so that the weight of the records will not rest against the 
 compressor block. 
 
 c. Having compressed the records and inverted the trays, place the 
 lapboard, blotter side down, over the trays to protect the contents of the 
 tray and serve as a buffer between the trays and the hinged lid of the top 
 of the desk. When the desk is packed care will be taken to place the 
 lapboard in position before closing the desk, because its omission may 
 cause the hinged lid to break loose, since it is not intended to bear the 
 weight of. the records carried in the desk. 
 
APPENDIX I. 
 
 LIST OF AUTHORIZED ABBREVIATIONS. 
 
 Special Regulations No. 56. 
 
 A. 
 
 Absent without leave AWOL 
 
 Adjutant - Adj 
 
 Adjutant General AG 
 
 Adjutant General's Department AGD 
 
 Adjutant General's Office ..AGO 
 
 Adjutant General's Reserve Corps AGRC 
 
 Adjutant's Office Adj O 
 
 Administrative Company Adm Co 
 
 Administrative Section, General Staff Adm Sec GS 
 
 Advance Animal Transport Depot Ad v AnI Trans Dep 
 
 Advance Guard Adv Gd 
 
 Aero Construction Company Aer Co (Cons) 
 
 Aero Squadron (construction) Aer Sq (Cons) 
 
 Aero Squadron (repair) Aer Sq (Rep) 
 
 Aero Squadron (supply) Aer Sq (Sup) 
 
 Aide-de-camp ADC 
 
 Air Park.. Air Pk 
 
 Air Park Company : Air Pk Co 
 
 Air Service AS 
 
 Air Service. Aircraft Production ASP 
 
 Air Service, Mechanics Regiment AS Mech Regt 
 
 Air Service, Military Aeronautics ASA 
 
 Air Service, Reserve Corps ASRC 
 
 Allotment Almt 
 
 Allotted Alot 
 
 Allowances Alws 
 
 Ambulance Company Amb Co 
 
 Ambulance Section Amb Sec 
 
 Ambulance vService Park Amb Serv Pk 
 
 Ambulance Service Section Amb Serv Sec 
 
 American Expeditionary Forces AEF 
 
 American National Red Cross. ARC 
 
 American Red Cross Convalescent Home ARC Conv Home 
 
 American Red Cross Hospital ARC Hosp 
 
 Ammunition Am 
 
 Ammunition Supply Company.^ Am Sup Co 
 
 Ammunition Train Am Tn 
 
 Animal Transport Depot Anl Trans Dep 
 
 Antiaircraft Artillery A-AA 
 
 Antiaircraft Battery A-A Btry 
 
 Antiaircraft Headquarters A-A Hq 
 
 Antiaircraft Machinie Gun Battalion A-A MG Bn 
 
 Antiaircraft Machine Gun Company A-A MG Co 
 
 Antiaircraft Sector A-A Seer 
 
 Antiaircraft Service A-AS 
 
 Appointed Aptd 
 
 Appointment Apmt 
 
 April Apr 
 
 Army i Army 
 
 Army Air Service l._AAS 
 
 183 
 
184 COMPANY ADMINISTRATION 
 
 Army Artillery AA 
 
 Army Artillery. Brigade Headquarters AABHQ 
 
 Army Artillery Headquarters AAHQ 
 
 Army Artillery Park ._. -. AA Pk 
 
 Army Corps Army Corps 
 
 Army Headquarters 1 AHQ 
 
 Army Inspection Park Army Insp Pk 
 
 Army Mine Planter Service AMPS 
 
 Army Nurse Corps ANC 
 
 Army Observation Group _ A Obsn Gp 
 
 Army Observation Wing A Obsn Wg 
 
 Army Operations Division, General Staff AODGS 
 
 Army Regulations , AR 
 
 Army Reserve Material Unit Army Res Mat U 
 
 Army Service Corps ASC 
 
 Army Tank Headquarters A Tank Hq 
 
 Army Transport Service _ ATS 
 
 Army War College.. AWC 
 
 Articles of War AW 
 
 Artillery Arty 
 
 Assigned ^ Asgd 
 
 Assignment." Asgmt 
 
 Assistant Asst 
 
 Assistant Band Leader. ^ A Bnd Ldr 
 
 Assistant Chauffeur , A Cfr 
 
 Assistant Chief of Staff... A C of S 
 
 Assistant Director of Railways A D Ry 
 
 Assistant Engineer A Engr 
 
 Assistant Packmaster A Pkmr 
 
 Assistant Provost Marshal APM 
 
 Assistant Veterinarian A Vet 
 
 August . Aug 
 
 Automatic Arms Repair Detachment Aut Arms Rep Det 
 
 B. 
 
 Bakery Company Bkry Co 
 
 Balloon Company Bin Co 
 
 Balloon Group Bin Gp 
 
 Balloon Wing Bin Wg 
 
 Band Corporal Bnd Corp 
 
 Band Leader Bnd Ldr 
 
 Band Sergeant . Bnd Sgt 
 
 Barracks Bks 
 
 Base Animal Transport Depot . Base Anl Trans Dep 
 
 Base Hospital Base Hosp 
 
 Base Veterinary Hospital Base Vet Hosp 
 
 Battalion z Bn 
 
 Battalipn Adjutant . Bn Adj 
 
 Battalion Commander Bn Comdr 
 
 Battalion Engineers, Camouflage Bn Engrs Cam 
 
 Battalion Engineers, Mounted Bn Engrs Mtd 
 
 Battalion Engineers — Service Bn Engrs (Serv) 
 
 Battalion Engineers — Flash and Sound Ranging Bn Engrs (F & SR) 
 
 Battalion Sergeant Major Bn Sgt Maj 
 
 Battalion Supply Sergeant Bn Sup Sgt 
 
 Battery Btry 
 
 Battery Commander Btry Comdr 
 
 Battery Orders ^ O 
 
 Biplane Pursuit Group Bip Purs Gp 
 
 Biplane Pursuit Squadron Bip Purs Sq 
 
 Biplane Piu-suit Wing. . , Bip Purs Wg 
 
 Brigade Brig 
 
 Brigade Adjutant Brig Adj 
 
 Brigade Commander. Brig Comdr 
 
COMPANY ADMINISTRATION 185 
 
 Brigade Headquarters BHQ 
 
 Brigadier General. Brig Gen 
 
 Bugler Bglr 
 
 Bugler, first class Bglr Icl 
 
 Bulletin Bui 
 
 Bureau of War Risk Insurance BWRI 
 
 Butchery Company Butch Co 
 
 C. 
 
 Camp Hospital Camp Hosp 
 
 Camp Infirmary Camp If my 
 
 Camp Quartermaster Camp QM 
 
 Captain Capt 
 
 Casemate Electrician Cm Elec 
 
 Cavalry Cav 
 
 Cavalry Brigade ' Cav Brig 
 
 Cavalry Division Cav Div 
 
 Cavalry Division Headquarters Cav Div Hq 
 
 Cavalry Drill Regulations CDR 
 
 Cavalry Reserve Corps Cav RC 
 
 Central Department C Dept 
 
 Central Officers' Training School COTS 
 
 Changes C 
 
 Changes Army Regulations CAR 
 
 Chaplain Chap 
 
 Character Char 
 
 Chauffeur Cfr 
 
 Chauflfeur, first class Cfr Icl 
 
 Chief Engineer Officer . CEO 
 
 Chief Loader Ch Load 
 
 Chief Mechanic Ch Mec 
 
 Chief Ordnance Officer COO 
 
 Chief Planter . Ch Plan 
 
 Chief Quartermaster CQ M 
 
 Chief Signal Officer CSO 
 
 Chief Surgeon C Surg 
 
 Chief of Air Service C of AS 
 
 Chief of Artillery i . C of A 
 
 Chief of Cavalry C of Cav 
 
 Chief of Coast Artillery C of CA 
 
 Chief of Engineers . . CofE 
 
 Chief of Infantry C of Inf 
 
 Chief of Militia Bureau . _• _.C of MB 
 
 Chief of Motor Transport Corps C of MTC 
 
 Chief of Ordnance C of Ord 
 
 Chief of Staff C of S 
 
 Chief of Tank Corps C of Tank Corps 
 
 Circular Cir 
 
 Clerk - Clk 
 
 Clothing Clo 
 
 Clothing & Bath Unit Clo & Bth U 
 
 Coast Artillery CA 
 
 Coast Artillery Corps . CAC 
 
 Coast Artillery Drill Regulations CADR 
 
 Coast Defenses C Def 
 
 Colonel Col 
 
 Color Sergeant Col Sgt 
 
 Commanding General CG 
 
 Commanding General, Service of Supply CG SOS 
 
 Commanding Officer CO 
 
 Commutation Com 
 
 Company Co 
 
 Company Commander Co Comdr 
 
 Company Orders O 
 
186 COMPANY ADMINISTRATION 
 
 Compilation of General Orders, Circulars and Bulletins, War 
 
 Department, 1881-1915 C of O 1881-1915 
 
 Compilation of Orders, 1916 Supplement. C of O 1916 Sup 
 
 Confined : ._- Conf 
 
 Confinement • Conf m 
 
 Construction Company . Con's Co 
 
 Continued Contd 
 
 Contract Surgeon Cont Surg 
 
 Convalescent Camp . Conv Camp 
 
 Convalescent Depot Conv Dep 
 
 Cook Ck 
 
 Corporal Corp 
 
 Corporal Bugler Corp Bglr 
 
 Corps Air Service Corps AS 
 
 Corps Artillery Park Corps Arty Pk 
 
 Corps Mobile Veterinary Hospital Corps Mob Vet Hosp 
 
 Corps of Engineers CE 
 
 Corps of Intelligence Police CIP 
 
 Coxswain Coxn 
 
 ' D. ' 
 
 Day Bombardment Group Day Bomb Gp 
 
 Day Bombardment Squadron Day Bomb Sq 
 
 Day Bombardment Wing Day Bomb Wg 
 
 December Dec 
 
 Dental Corps DC 
 
 Dental Reserve Corps DRC 
 
 Department Dept 
 
 Department Commander Dept Comdr 
 
 Department Hospital Dept Hosp 
 
 Depot Battalion Dep Bn 
 
 Depot Quartermaster DQM 
 
 Deputy Assistant Chief of Staff DAC of S 
 
 Deputy Chief of Staff DC of S 
 
 Detached Officers List DOL 
 
 Detached Service DS 
 
 Detachment . Det 
 
 Director of Finance Dof Fin 
 
 Director of Military Intelligence Division, General Staff D of MID GS 
 
 Director of Operations, General Staff D of O GS 
 
 Director of Purchase & Stdi-age DofPS 
 
 Director of Purchase, Storage & Traffic D of PST 
 
 Director of Railways . D of Ry 
 
 Director of War Plans Division, General Staff D of WPD GS 
 
 Discharge, discharged Disch 
 
 Discontinued Discontd 
 
 Dishonorably Discharged- _" Dishon Disch 
 
 Distinguished-service Cross DSC 
 
 Distinguished-service Medal DSM 
 
 District Dist 
 
 Division Div 
 
 Division Adjutant Div Adj 
 
 Division Air Service Div AS 
 
 Division Headquarters DHQ 
 
 Division Judge Advocate Div JA 
 
 Division Ordnance Officer Div 00 
 
 Division Quartermaster Div QM 
 
 Eastern Department E Dept 
 
 Electrician Sergeant, first class Elec Sgt Icl 
 
 Electrician Sergeant, second class Elec Sgt 2cl 
 
 Embarkation Service Emb Serv 
 
 Engineer Engr 
 
COMPANY ADMINISTRATION 187 
 
 Engineer Department Engr Dept 
 
 Engineer Field Manual Engr Fid M 
 
 Engineer Reserve Corps Engr RC 
 
 Engineer Train Engr Tn 
 
 Engineers Engrs 
 
 Enlisted . Enl 
 
 Enlisted Man . EM 
 
 Enlistment - Enlmt 
 
 Enlisted Reserve Corps ERC 
 
 Evacuation Ambulance Company Evac Amb Co 
 
 Evacuation Hospital Evac Hosp 
 
 Excellent Ex 
 
 Executive Assistant, Chief of Staff Ex AC of S 
 
 Executive Division, General Staff Ex Div GS 
 
 Expert Rifleman . ER 
 
 Expiration Term of Service ETS 
 
 Extra Duty ^ ED 
 
 F. 
 
 February Feb 
 
 Federal Service Fed Serv 
 
 Field Artillery , FA 
 
 Field Artillery Drill Regulations FADR 
 
 Field Artillery Reserve Corps FARC 
 
 Field Clerk F Clk 
 
 Field Hospital F Hops . 
 
 Field Laboratory F Laby 
 
 Field Orders FO 
 
 Field Remount Squadron F Rem Sq 
 
 Field Service Regulations FSR 
 
 Field Signal Battalion F Sig Bn 
 
 Field Signal Battalion, Motorized F Sig Bn Mtz 
 
 Field Signal Battalion, Mounted F Sig Bn Mtd 
 
 Fireman Fm 
 
 Fire Truck & Hose Company FT & H Co 
 
 First Class Gunner Icl Gun 
 
 First Lieutenant i IstLt 
 
 First Sergeant 1st Sgt 
 
 Forfeit Forf 
 
 Fort Ft 
 
 Fraudulent Fraud 
 
 Friday Fri 
 
 From fr 
 
 Furlough _ Fur 
 
 G. 
 
 General Gen 
 
 General Court Martial. GCM 
 
 General Court Martial Order GCMO 
 
 General Headquarters GHQ 
 
 General Hospital Gen Hosp 
 
 General Order . GO 
 
 General Repair Shop . Gen Rep Sh 
 
 General Staff GS 
 
 General Staff Corps. GSC 
 
 General Staff Officer No. 1 Gl 
 
 General Staff Officer No. 2 . G2 
 
 General Staff Officer No. 3 G3 
 
 General Staff Officer No. 4 G4 
 
 General Staff Officer No. 5 G5 
 
 Good '. G 
 
 Graves Registration Unit Gr Reg Unit 
 
 Guard _. Gd 
 
 Guard Company Gd Co 
 
188 COMPANY ADMINISTRATION 
 
 Guard & Fire Company GF Co 
 
 Gun Commander Gn Comdr 
 
 Gun Pointer - Gn Ptr 
 
 H. 
 
 Hawaiian Department .._H Dept 
 
 Headquarters Company Hq Co 
 
 Headquarters Troop Hq Tr 
 
 Heavy Artillery Hv A 
 
 Heavy Artillery Mobile Repair Shop Hv A Mob Rep Sh 
 
 Heavy Field Artillery -.- Hv FA 
 
 Heavy Mobile Ordnance Repair Shop Hv Mob Ord Rep Sh 
 
 Heavy Tank Battalion .-. Hv Tank Bn 
 
 Honorably Discharged Hon Disch 
 
 Horse Artillery HA 
 
 Horseshoer _ Hs 
 
 Hospital Sergeant Hosp Sgt 
 
 Hospital Ship Hosp Ship 
 
 Hospital Train Hosp Tn 
 
 I. 
 
 Inclosure Incl 
 
 Inclusive Inc 
 
 Indorsement Ind 
 
 Inducted Inctd 
 
 Infantry Inf ■ 
 
 Infantry Brigade. . Inf Brig 
 
 Infantry Division Inf Div 
 
 Infantry Drill Regulations IDR 
 
 Infantiy Replacement Inf Repl 
 
 Infantry Reserve Corps Inf RC 
 
 In Hands of Civil Authorities In Hands C Auth 
 
 Inland Waterway Company Inl Wy Co 
 
 Inspected and Condemned IC 
 
 Inspector General IG 
 
 Inspector General's Department , IGD 
 
 Inspector General's Reserve Corps IGRC 
 
 Instrument Repair Unit Inst Rep Unit 
 
 Interpreter Intpr 
 
 J. 
 
 January Jan 
 
 Joined _ Jd 
 
 Judge Advocate JA 
 
 Judge Advocate General JAG 
 
 Judge Advocate, General Courts-Martial JAGCM 
 
 Judge Advocate General's Department JAGD 
 
 Judge Advocate General's Reserve Corps JAGRC 
 
 July Jul JTo be used only when 
 
 June - . Jun\ date space is limited. 
 
 Junior Military Aviator Jun Mil Av 
 
 K. 
 Killed Kd 
 
 L. 
 
 Laboratory Unit ;. Laby Unit 
 
 Laundry Company Laun Co 
 
 Leave of Absence Lv 
 
 Letter of Instructions Let Inst 
 
 Lieutenant _ Lt 
 
 Lieutenant Colonel Lt Col 
 
COMPANY ADxMINISTRATION 189 
 
 Lieutenant General Lt Gen 
 
 Line of Duty LD 
 
 M. 
 
 Machine Gun Battalion MG Bn 
 
 Machine Gun Battalion, Antiaircraft MG Bn A-A 
 
 Machine Gun Battalion, Motorized MG Bn Mtz 
 
 Machine Gun Company-. MG Co 
 
 Machine Gun Firing Manual MGFM 
 
 Machine Gun Squadron — MG Sq 
 
 Machine Gun Squadron, Motorized MG Sq Mtz 
 
 Machine Gun Troop MG Tr 
 
 Major Maj 
 
 Major General Maj Gen 
 
 Manual for Army Bakers M AB 
 
 Manual for Army Cooks MAC 
 
 Manual for Courts- Martial MCM 
 
 Manual of Interior Guard Duty MIGD 
 
 Manual for the Medical Department . MMD 
 
 Manual for Noncommissioned Officers and Privates MNCOP 
 
 Manual of Physical Training MPT 
 
 Manual for the Quartermaster Corps MQMC 
 
 Manual of Topography M Topog 
 
 M arch L Mch 
 
 Marksman Mm 
 
 Master Electrician Mr Elec 
 
 Master Engineer, Senior Grade Mr Engr sr gr 
 
 Master Engineer, Junior Grade Mr Engr jr gr 
 
 Master Gunner Mr Gun 
 
 Master Hospital Sergeant Mr Hosp Sgt 
 
 Master Signal Electrician Mr Sig Elec 
 
 May May 
 
 Mechanic Mec 
 
 Mechanician Mecn 
 
 MedalofHonor '_ MH 
 
 Medical Corps MC 
 
 Medical Department MD 
 
 Medical Depot 1 - Med Dep 
 
 Medical Laboratory Med Laby 
 
 Medical Reserve Company ^ Med Res Co 
 
 Medical Reserve Corps 1 MRC 
 
 Medical Supply Company Med Sup Co 
 
 Medical Supply Depot ..Med Sup Dep 
 
 Memorandum Memo 
 
 Memorandum Receipt M/R 
 
 Mess Sergeant , Mess Sgt 
 
 Meteorological Service Met Serv 
 
 Middle Atlantic Coast Artillery District MACAD 
 
 Military Aviator Mil Av 
 
 Military Intelligence Division, General Staff MIDGS 
 
 Military Police MP 
 
 Military Police Corps MPC 
 
 Miscellaneous Misc 
 
 Mobile Hospital Mob Hosp 
 
 Mobile Laboratory Mob Laby 
 
 Mobile Laundry Unit Mob Laun Unit 
 
 Mobile Operating Unit ,. ^ Mob Opr Unit 
 
 Mobile Optical Unit Mob Optic Unit 
 
 Mobile Ordnance Repair Shop ^__Mob Ord Rep Sh 
 
 Mobile Veterinary Hospital Mob Vet Hosp 
 
 Monday Mon 
 
 Monoplace Pursuit Brigade Mon Purs Brig 
 
 Monoplace Pursuit Group ^ Mon Purs Gp 
 
 Monoplace Pursuit Squadron Mon "Purs Sq 
 
190 COMPANY ADMINISTRATION 
 
 Monoplace Pursuit Wing .Mon Purs Wg 
 
 Monoplane Pursuit Brigade Mnp Purs Brig 
 
 Month Mo 
 
 Months ---Mos 
 
 Motor Car Company MC Co 
 
 Motorcycle Company MtclCo 
 
 Motor Dispatch Service MDS 
 
 Motor Sergeant M Sgt 
 
 Motor Supply Train . M Sup Tn 
 
 Motor Transport Company MTCo 
 
 Motor Transport Corps MTC 
 
 Motor Transport Corps Park MTC Pk 
 
 Motor Transport Corps Reserve Park MTC Res Pk 
 
 Motor Truck Company M Trk Co 
 
 Multiengine Night Bombardment Brigade.. M-eng Nt Bomb Brig 
 
 Multiengine Night Bombardment Group M-eng Nt Bomb Gp 
 
 Multiengine Night Bombardment Squadron M-eng Nt Bomb Sq 
 
 Multiengine Night Bombardment Wing M-eng Nt Bomb Wg 
 
 Musician Mus 
 
 Musician, first class Mus Icl 
 
 Musician, second class Mus 2cl 
 
 Musician, third class Mus 3cl 
 
 N. 
 
 ■ National Army _ N A 
 
 National Guard NG 
 
 Noncommissioned Officer NCO 
 
 North Atlantic Coast Artillery District NACAD 
 
 Northeastern Department NE Dept 
 
 North Pacific Coast Artillery District NPCAD 
 
 Not in line of duty Not LD 
 
 November Nov 
 
 Number _. No 
 
 O. 
 
 Observation Group Obsn Gp 
 
 Observation Squadron Obsn Sq ' 
 
 Observation Wing Obsn Wg 
 
 Observer, first class Obs Icl 
 
 Observer, second class . " Obs 2cl 
 
 October Oct 
 
 Ordnance Department Ord Dept 
 
 Ordnance Depot Ord Dep 
 
 Ordnance Officer OO 
 
 Ordnance Reserve Corps Ord RC 
 
 Ordnance Sergeant '. Ord Sgt 
 
 Outpost Company . Out Co 
 
 P. 
 
 Packmaster Pkmr 
 
 Paid Pd 
 
 Panama Canal Department PC Dept 
 
 Panama Coast Artillery District PCAD 
 
 Paragraph Par 
 
 Park Pk 
 
 Personnel Adjutant.. PI Adj 
 
 Philippine Department P Dept 
 
 Philippine Scouts PS 
 
 Photographic Laboratory. Photo Laby 
 
 Photo Section Photo Sec 
 
 Pioneer Regiment, Infantry Pion Inf 
 
 Platoon Plat 
 
 Plotter : Plot 
 
COMPANY ADMINISTRATION 191 
 
 Ponton Pon 
 
 Porto Rican Regiment, Infantry PRRI 
 
 Postal Express Service — PES 
 
 Post Exchange PE 
 
 Post Hospital P Hosp 
 
 Post Laundry PL • 
 
 Private Pvt 
 
 Private, first class Pvt Icl 
 
 Provost Marshal General PMG 
 
 Provost Marshal General's Department PMGD 
 
 Provost Marshal General's Oflfice PMGO 
 
 Purchase, Storage & Traffic. General Staff PS & T GS 
 
 0- 
 
 Qualified Qual 
 
 Quartermaster QM 
 
 Quartermaster Corps QMC 
 
 Quartermaster General QM Gen 
 
 Quartermaster General's Office QMGO 
 
 Quartermaster Reserve Corps QMRC 
 
 Quartermaster Sergeant QM Sgt 
 
 Quartermaster Sergeant, senior grade QM Sgt sr gr 
 
 Quarters Qrs 
 
 R. 
 
 Radio Section ■... Rad Sec 
 
 Radio Sergeant Rad Sgt 
 
 Railhead Detachment Rhd Det 
 
 Railhead Supply Detachment ^ Rhd Sup Det 
 
 Railroad Transportation Officer RTO 
 
 Railway Ordnance Repair Shop Ry Ord Rep Sh 
 
 Railway Transport Corps RTC 
 
 Reappointed _ Reaptd 
 
 Received Reed 
 
 Recruit Ret 
 
 Reduced. Rd 
 
 Reenlisted Reenl 
 
 Reference Re 
 
 Reference to telegram ^ Retel 
 
 Refrigerating Plant Company Ref PI Co 
 
 Regiment Regt 
 
 Regimental i Regtl 
 
 Regimental Sergeant Major Regtl Sgt Maj 
 
 Regimental Special Orders RSO 
 
 Regimental Supply Sergeant Regtl Sup Sgt 
 
 Regiment Englneers^Construction Regt Engrs (Cons) 
 
 Regiment Engineers — Electrical & Mechanical Regt Engrs (Elec & Mech) 
 
 Regiment Engineers — Forestry Re jl Engrs (For) 
 
 Regiment Engineers — General Construction Regt Engrs (Gen Cons) 
 
 Regiment Engineers — Light Railway Operation Regt Engrs (Lt Ry Opr) 
 
 Regiment Engineers — Mining Regt Engrs (Min) 
 
 Regiment Engineers — Quarry J Regt Engrs (Quarry) 
 
 Regiment Engineers — Road Service Regt Engrs (Rd Serv) 
 
 Regiment Engineers— Sappers Regt Engrs (Sap) 
 
 Regiment Engineers — Searchlight Regt Engrs (SL) 
 
 Regiment Engineers — Supply & Shop Regt Engrs (Sup & Sh) 
 
 Regiment Engineers — Supply Service Regt Engrs (Sup Serv) 
 
 Regiment Engineers — Topographical & Survey Regt Engrs (T & S) 
 
 Regiment Engineers — Water Supply Service Regt Engrs (W Sup Serv) 
 
 Regular Army. RA 
 
 Relieved Reld 
 
 Remount Depot i Rmt Dep 
 
 Remount Service ..Rmt Serv 
 
 Repair Section Rep Sec 
 
192 COMPANY ADMINISTRATION 
 
 Repair Unit Rep Unit 
 
 Replacement & Salvage Company Repl & Salv Co 
 
 Requalified _ Requal 
 
 Reserve Officers' Training Corps ROTC 
 
 Reserve Vehicle Depot __Res Veh Dap 
 
 Road Service Rd Serv 
 
 Rules of Land Warfare RLW 
 
 S. 
 
 Sales Commissary _ Sales Comsy 
 
 Sales Commissary Unit Sales Comsy Unit 
 
 Salvage Company Salv Co 
 
 Same date sd 
 
 Sanitary Corps Sn C 
 
 Sanitary Squad '_ Sn Sqd 
 
 Sanitary Train SnTn 
 
 Saturday ' Sat 
 
 Secretary, General Staff. SGS 
 
 Secretary of War ^ Sec War 
 
 Section Sec 
 
 Sector Seer 
 
 Sentence Sent 
 
 Sentenced Sentd 
 
 September Sept 
 
 Sergeant Sgt 
 
 Sergeant Bugler Sgt Bglr 
 
 Sergeant, first class Sgt Icl 
 
 Sergeant Major Sgt Maj 
 
 Sergeant Major, junior grade Sgt Maj jr gr 
 
 Sergeant Major, senior grade Sgt Maj sr gr 
 
 Service Battalion Serv Bn 
 
 Service Battalion Reserve Serv Bn Res 
 
 Service Company Serv Co 
 
 Service of Light Railways Serv Lt Ry 
 
 Service of Supply SOS 
 
 Service Park Unit Serv Pk Unit 
 
 Sharpshooter Ss 
 
 Ship Repair Shop Ship Rep Sh 
 
 Sick Sk 
 
 Signal Corps _ -Sig C 
 
 Signal Corps Depot Sig C Dep 
 
 Signal Corps Reserve Corps Sig RC 
 
 Signal Officer • Sig O 
 
 Single Engine Night Bombardment Group S-eng Nt Bomb Gp 
 
 Single Engine Night Bombardment Squadron S-eng Nt Bomb Sq 
 
 Single Engine Night Bombardment Wing S-eng Nt Bomb Wg 
 
 Small Arms Ammunition SA Am 
 
 Small Arms Firing Ma^al . SAFM 
 
 Soldier Sol 
 
 South Atlantic Coast Artillery District SACAD 
 
 Southeastern Department-": SE Dept 
 
 Southern Department S Dept 
 
 South Pacific Coast Artillery District SPCA D 
 
 Special Court Martial . Sp CM 
 
 Special Court Martial Order Sp CMO 
 
 Special Duty SD 
 
 Special Orders ._ SO 
 
 Special Regulations * SR 
 
 Squad Sqd 
 
 Squadron ' • ' Sq 
 
 Squadron Sergeant Major Sq Sgt Maj 
 
 Squadron Supply Sergeant Sq Sup Sgt 
 
 Stable Sergeant Stab Sgt 
 
 Statement of Charges S of C 
 
COMPANY ADMINISTRATION 193 
 
 Station Sta 
 
 Stevedore Battalion Stev Bn 
 
 Stevedore Company Stev Co 
 
 , Subsistence . Sub 
 
 Summary Court SC 
 
 Sunday Sun 
 
 Supply Company .. Sup Co 
 
 Supply Depot Sup Dep 
 
 Supply Officer Sup O 
 
 Supply Sergeant Sup Sgt 
 
 Supply Train Sup Tn 
 
 Supply Troop Sup Tr 
 
 Surgeon Sxirg 
 
 Surgeon's Certificate of Disability SCD 
 
 Surgeon General Sur Gen 
 
 Surgeon General's Office SGO 
 
 Surgical Assistant Surg Asst 
 
 Switchboard Operator Sb O 
 
 T. 
 
 Tank Battalion _-.' Tank Bn 
 
 Tank Brigade Tank Brig 
 
 Tank Company Tank Co 
 
 Tank Corps Tank C 
 
 Telegraph Battalion Tel Bn 
 
 The Adjutant General of the Army TAG 
 
 Thursday Thurs 
 
 Train Tn 
 
 Train Headquarters & Military Police Tn Hq & MP 
 
 Training Center _ ^- Tng Cen. 
 
 Transferred Trf d 
 
 Transportation T 
 
 Transportation Company T Co 
 
 Transportation Corps •_ TC 
 
 Transportation Regiment T Regt 
 
 Transportation Request T/R 
 
 Trench Mortar Battalion TM Bn 
 
 Trench Mortar Battery TM Btry 
 
 Troop 1 Tr 
 
 Troop Orders O 
 
 Tuesday . . Tues 
 
 U. 
 
 Unassigned Unasgd 
 
 United States US 
 
 United States Army USA 
 
 United States Marine Corps USMC 
 
 United States Navy USN 
 
 V. 
 
 Verbal Orders .. VO 
 
 Very Good VG 
 
 Veterinarian Vet 
 
 Veterinary Corps VC 
 
 Veterinary Hospital Vet Hosp 
 
 Veterinary Reserve Corps VRC 
 
 Veterinary Service Vet Serv 
 
 Voucher Vou 
 
 W. 
 
 Wagon Company Wag Co 
 
 Wagoner Wag 
 
 War Department WD 
 
194 COMPANY ADMINISTRATION 
 
 War Plans Division. General Staff... WPD GS 
 
 Warrant Wmt 
 
 Warrant Officer Wmt Off 
 
 War Risk Insurance WRI 
 
 Water Tank Train W Tank Tn 
 
 Wednesday Wed 
 
 Western Department W Dept 
 
APPENDIX II 
 EXTRACTS FROM TABLES OF BASIC ALLOWANCES 
 
 (Circular 377 as amended by -Circular 449.) 
 
 [CiR. 377] 
 Circular! WAR DEPARTMENT 
 
 No. 377. / Washington, July 3i. I9i9, 
 
 BASIC ALLOWANCES OF CLOTHING, EQUIPAGE AND EQUIPMENT 
 
 Circulars Nos. 47, 150, 176, 253, 296, 300, and 359, War Department, 
 1919, are rescinded and the following substituted therefor: 
 
 1. The following tables of individual and organization equipment super- 
 sede so much of Equipment Tables, Tables of Fundamental Allowances, 
 Quartermaster Supplies, and the various Unit Accountability Equipment 
 Manuals as conflict with the allowances herein prescribed. 
 
 2. These tables prescribe the basic allowances of individual equipment, 
 and of organization equipment not usually issued to individuals, for all 
 units serving at posts, or at camps and stations of a relatively permanent 
 nature and on field duty. Allowances of special equipment pertaining to 
 each organization will be pubHshed in subsequent circulars. 
 
 3. Equipment A is taken into the field in campaign on the person or in the 
 transportation normally allowed the organization. Equipment B is addi- 
 tional, furnished at posts, and at camps or stations of a relatively perma- 
 nent nature. A division commander, a general officer commanding a post, 
 camp, or station, where the supply is not under the direct control of a 
 division commander; a Coast Artillery district commander; or a de- 
 partment commander may authorize a variation of the allowances in 
 equipment B, Table III. They may also approve requisitions for articles 
 not contained in equipment A, all tables, or in quantities not authorized 
 therein, certifying that such articles or quantities are necessary for the 
 efficient conduct of operations in active field service. Such additional 
 issues shall be made, if possible, and the officer authorizing this issue will 
 make immediate report thereof to The Adjutant General of the Army, 
 through military channels, stating the circumstances which require the 
 issue. 
 
 When an enlisted man changes station from one post, or camp or station of 
 a relatively permanent nature, to another of the same category he will normally 
 take with him the articles listed in Equipment {A) and (B), of Table I, and 
 the following articles of Equipment (A) and (B), Table II: Meat can, knife, 
 fork, spoon, cup, canteen and cover, condiment can, haversack, pack carrier, 
 pistol belt, cartridge belt; provided that when it seems probable from the trans- 
 fer order that any of the above articles will not be used by the soldier in his 
 new station his immediate commander will, before the soldier's departure, 
 cause such articles to be turned in. to the local supply officer. A recruit before 
 joining his first station will be issued all necessary clothing, meat can, knife, 
 fork, spoon, cup, canteen and cover, condiment can, haversack, pack carrier 
 and either pistol or cartridge belt, according to his arm of the service. 
 
 When an organization changes station from one post, or camp or station of 
 a relatively permanent nature, to another of the same category, it will nor- 
 mally take^ Equipment {A) and (B), Tables I, II, III, and IV, Tables of 
 Basic Allowances. 
 
 195 
 
196 COMPANY ADMINISTRATION 
 
 Individuals or organizations concentrating for, or going on indefinite field 
 service, will take Equipment {A) only; all other property will be turned in 
 to the supply officer , except field desk in Equipment (B), which will be stored. 
 (Cir. 449, W. D., Oct. 3, 1919.) 
 
 4. Special allowances heretofore authorized for special purposes will 
 continue in force, and for items not included in this circular allowances 
 heretofore authorized will govern for the present. 
 
 5. The term company, as used in this circular, will be understood to 
 include the lowest administrative unit in every branch or arm by whatever 
 name it may be known; such as troop, battery, air service squadron, etc. 
 
 The term battalion will be understood to include any unit composed of 
 two or more of the lowest administrative units ; such as battalion, squadron 
 of cavalry, air service group, motorized or horsed battalion of ammunition 
 train, supply train, etc. 
 
 The term regiment will be understood to include all units composed of 
 two or more battalions; such as air service wing, tank brigade, ammuni- 
 tion train, sanitary train, etc. 
 
 Articles of organization equipment authorized herein are in addition to 
 allowances of like articles prescribed in lists of individual equipment. 
 
 6. a. The first outer uniform (including shirt, O. D.; cap; hat; coat, 
 service; breeches, service; leggins and shoes) issued to an enlisted man 
 will be new, or as good as new,* and suitable beyond doubt for wear on 
 pass, at ceremonies, and at inspections. Thereafter the soldier will always 
 be provided with at least one outer uniform as above specified and which 
 will be a part of the war set of equipment. When the soldier is issued both 
 summer and winter clothing, he will be provided with one complete outfit 
 of the above-mentioned articles, of both summer and winter weights, 
 which will conform to the specifications stated. Clothing of the war set 
 will be worn only when on pass, at ceremonies, or inspections, and when 
 ordered into the field for war service. 
 
 b. If an article of the war set of clothing be found unpresentable, and 
 the soldier is already provided with a complete allowance of clothing suitable 
 for wear at drill, but with no similar article suitable for the war set, a 
 report will be made to the commanding officer of the post, camp, station, 
 regiment, or independent battalion, who, after personal inspection, or 
 after securing a written report from an officer of field rank, will cause such 
 article to be turned in to the supply department and order the issue of a 
 like article suitable for the war set. If an article issued to form part of the 
 war set be found unpresentable, similar action will be taken. Except as 
 above specified, reclaimed shoes and outer clothing will be issued when 
 available; but in no cases, except to prisoners, will reclaimed outer clothing 
 which is so worn or otherwise disfigured as to be unsightly, or which is 
 dirty, be issued; nor will reclaimed shoes be issued which are unfit for 
 marching on account of having worn linings, crooked heels, broken counters, 
 etc. If a question should arise as to the suitability of a reclaimed article 
 for issue, it will be decided by the commanding officers named and in 
 the manner prescribed above. The decision of the commanding officer will 
 be final in cases arising under this paragraph. 
 
 c. In special cases, depending on the nature of the work performed 
 by the soldier, and where reclaimed articles arc available, an extra uniform 
 
 *It is now required that <-he first uniform issued a recruit will be new. 
 
COMPANY ADMINISTRATION 197 
 
 may be issued for wear on fatigue when ordered by the commanding officer. 
 
 d. Reclaimed clothing, so far as supply permits, will be issued to prisoners. 
 
 e. The date when the change from summer to winter clothing, or the 
 reverse, is to be made, will be determined by the local commanding officer, 
 who will notify the supply department concerned sufficiently in advance 
 to enable a proper supply of the necessary clothing to be provided. In 
 time of peace clothing for summer or winter wear once issued to a soldier 
 will not ordinarily be taken from him until he terminates his connection 
 with the service, except, when due to a change of station or other condition, 
 such clothing is no longer needed. In that event it will be turned in upon 
 order- of the commanding officer. 
 
 /. A full set of outer Alaskan clothing is authorized for issue on mem- 
 orandum receipt to officers serving in Alaska or Siberia. 
 
 7. a. For the future the- policy will be to issue to all individual men 
 of the permanent forces, serving at posts and camps or other military 
 stations of a relatively permanent nature, a double set of certain equip- 
 ment, as indicated in this circular. When two identical articles of equip- 
 ment are issued one wiU be kept and used only for parades, ceremonies, 
 inspections, or similar duty, and when ordered into the field for war service; 
 the other set will be the driU set and will be used for ordinary drills and 
 for exercises in the field other than in active campaign. The drill set will 
 be inspected in order to insure its proper care; but the organization will 
 not be required to make the polished appearance expected when it is 
 inspected in its war set. No article of equipment will ,be submitted for 
 condemnation, except when it is impossible to use it further for drill 
 purposes. When an article of equipment is condemned the worst cor- 
 responding article should be transferred from the war set to the drill set. 
 The double set of equipment, Table II, will not be issued to troops in a tented 
 camp. (Cir. 449, W. D., Oct. 3, 1919). 
 
 b. Where type or model of equipment is not specified material will b5 
 issued according to specifications approved by the General Staff or pursuant 
 to special instructions issued to the supply department concerned. 
 
 c. Individual equipment for Coast Artillery in coast defenses shall be 
 the same as for heavy artillery. In addition there will be issued to each 
 coast defense, for garrison use in recruit drills and ceremonies, one rifle, 
 one rifle cover, one bayonet, one bayonet scabbard, one gun sling, one 
 oiler and thong with case, one sight cover for each enlisted man, except 
 sergeants major, first sergeants, mess sergeants, supply sergeants, cooks, 
 buglers, bandsmen, and enlisted specialists; one barrack cleaning rod for 
 each two rifles, and one screw driver for each eight rifles. There will be 
 issued for land defense such additional automatic rifles, machine guns, 
 and small-caliber trench mortars and related equipment as shall be ap- 
 proved by the Chief of Coast Artillery as necessary in each coast defense. 
 
 8. In time of war, before entering the zone of active operations, officers 
 will be issued all of the articles of clothing that they may require. The 
 wearing of enlisted men's cotton or woolen O. D. breeches or coats, how- 
 ever, is prohibited except where officers are serving with troops actively 
 engaged with the enemy. 
 
 9. Any suggestion for improvement or other change in these tables 
 should be made through channels to The Adjutant General of the Army. 
 
 The following table prescribes the basic allowances of clothing and other 
 articles of equipage pertaining to the supply of the individual enlisted man : 
 
198 
 
 COMPANY ADMINISTRATION 
 
 Table I 
 
 Articles of clothing and 
 equipage. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service. 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature. 
 
 Remarks. 
 
 Aprons, white 
 
 
 4 
 
 For cooks and bakers. 
 
 Bag, barrack.. _ _ 
 
 
 May be taken into the field when 
 
 Baton . 
 
 1 
 
 ordered by the commanding 
 officer. 
 
 
 1 
 2 
 2 
 
 mounted band. 
 When ordered by the commanding 
 
 Belts, waist _ 
 
 1 
 
 officer. 
 
 *Bedsacks.. 
 
 Or mattress covers in lieu. 
 
 ♦Bedsteads, single, iron, with 
 
 
 Or cot in lieu. 
 
 card receiver and casters. 
 Blankets, olive-drab. . 
 
 1 
 1 
 
 One extra may be issued for use in 
 
 Boots, rubber, hip or half hip, 
 
 pair. 
 Boots, rubber, knee, pair 
 
 posts or camps and stations of a 
 relatively permanent nature, 
 when necessary and ordered by 
 commanding officer. An extra 
 blanket may be taken into the 
 field when necessary and ordered 
 by commanding officer, if trans- 
 portation is available. 
 
 • 
 
 wagoners. 
 Issued when necessary by order of 
 
 Brassards (all kinds) 
 
 
 commanding officer. 
 As specified in War Department 
 
 Breeches, service, cotton 
 
 Breeches, service, wool 
 
 Breeches, kersey lined 
 
 1 
 1 
 
 3 
 2 
 
 orders and regulations. 
 
 If transportation permits an extra 
 pair may be carried for field ser- 
 vice. 
 
 One pair of trousers may be issued 
 in equipment B in lieu of 1 pair 
 of breeches until supply is ex- 
 hausted. Trousers will not be 
 worn in foj-mation under arms. 
 
 Brush, clothes _. 
 
 1 
 
 oilskin, may be used in lieu. 
 
 Brush, hair , 
 
 1 
 1 
 
 
 Brush, shaving 
 
 
 
 Brush, shoe 
 
 1 
 
 
 Brush, tooth 
 
 ' 
 
 
 Bugle, complete with sling... 
 Cap, service _ 
 
 
 
 1 
 
 with band issue trumpet "G" 
 with "F" slide in lieu. 
 When available. 
 
 Cap, winter 
 
 1 
 
 When ordered by the commanding 
 
 Cap, white, cook's . 
 
 4 
 3 
 
 officer. 
 For cooks and bakers. 
 
 ♦Cases, pillow. 
 
 
 
 Chevrons and other sleeve in- 
 
 
 Issued as authorized. One for 
 
 signia. 
 
 Comb... 
 
 1 
 
 
 each olive-drab shirt, overcoat, 
 service coat, and blue denim 
 jumper. 
 
 Comforter. 
 
 
 
 Coat, mackinaw . 
 
 1 
 
 1 
 
 1 
 1 
 1 
 
 blanket. Not to be purchased 
 until present supply of blankets 
 becomes exhausted. 
 For motorcyclists, chauffeurs, and 
 
 Coat, oilskin 
 
 
 others when authorized by the 
 commanding officer in lieu of 
 overcoat. 
 
 Coats, service, cotton 
 
 Coats, service, wool 
 
 2 
 1 
 1 
 1 
 4 
 
 others when necessary and or- 
 dered by the commanding officer. 
 
 Cords, hat.. 
 
 
 Cravat or black tie . 
 
 
 Drawers, cotton 
 
 2 
 
 Six extra for cooks and bakers. 
 
 
 
 
COMPANY ADMINISTRATION 
 
 199 
 
 Articles of clothing and 
 equipage. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service. 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 i, relatively 
 permanent 
 nature. 
 
 Remarks. 
 
 Drawers, wool. 
 Dubbin, box.. 
 
 GloVes, canton flannel, leath- 
 er palm, unlined, or gloves, 
 heavy leather. 
 
 Gloves, jersey knit _ 
 
 Gloves, woolen, olive-drab. _ 
 Goggles, pair 
 
 Handkerchiefs. 
 Hat, oilskin — 
 
 Hat, service, with tyinS cord. 
 
 Hat , working, denim 
 
 H eadnet , mosquito 
 
 Helmet, woolen. 
 
 Housewife 
 
 Jerkins, leather. 
 
 Jumper, working, denim 
 
 Laces, leggin, extra, pair 
 
 Laces, shoe, extra, pair 
 
 Leggins, canvas, mounted.pair 
 Leggins, spiral, woolen, pair... 
 
 Locker, trunk. 
 *Mattress 
 
 ♦Mattress cover 
 
 Mirror 
 
 Mittens, canton flannel, one 
 finger, leather palm, un- 
 lined; or mittens, leather, 
 one finger, unlined, pair. 
 
 Muffler and toque 
 
 Music stand 
 
 Ornaments, collar, bronze, sets 
 Ornaments, cap, bronze.. 
 Overcoat 
 
 Overshoes, arctic, pair 
 
 ♦Pillow. 
 
 Pin, tent, shelter.. 
 Pole, tent, shelter. 
 Pole, tent, shelter. 
 Polish, shoe 
 
 Pouches, music . 
 
 Razor 
 
 Raincoats, foot 
 
 Raincoats, mounted, or slicker 
 
 (6) 
 
 Allowance of 1 ounce per month. 
 When weather is so hot as to 
 cause melting of dubbin the 
 allowance will be carried in bulk 
 in organization baggage. 
 
 When necessary and ordered by 
 commanding officer. 
 
 In lieu of gloves, woolen, olive-drab, 
 until present supply is exhausted. 
 
 When necessary and ordered by 
 commanding officer. 
 
 For motorcyclists and chauffeurs, 
 and for each soldier when neces- 
 essary and specially ordered by 
 commanding officer. 
 
 For motorcyclists, chauffetirs, and 
 others when necessary and or- 
 dered by commanding officer. 
 
 When ordered by commanding offi- 
 cer. 
 
 For motorcyclists and chauffeurs. 
 Toque and muffler may be issued 
 in lieu. 
 
 Per squad. 
 
 To each automobile, motorcycle, or 
 truck-driver, teamster, or other 
 enlisted man on similar duty, 
 until present supply is exhausted! 
 
 Two extra for cooks and bakers. 
 
 When canvas leggins are worn. 
 
 For mounted, men only. 
 
 For dismounted men on field ser- 
 vice at all times, and for garrison 
 service also after present supply 
 of canvas leggins has been ex- 
 hausted. 
 
 When not available, issue bedsack 
 
 and straw in lieu. 
 Or bedsack in lieu. 
 
 When necessary and ordered by the 
 commanding officer. 
 
 In lieu of helmet, woolen, for motor 
 
 cyclists and chauffeurs. 
 To each bandsman. 
 
 For motorcyclists, chauffeurs, wag- 
 oners, and others when necessary 
 and ordered by the commanding 
 officer. 
 
 If not available, issue pillow sack 
 and straw. 
 
 b As approved by local command- 
 ing officer. 
 To each bandsman. 
 
 For each dismounted man. 
 For each mounted man. 
 
200 
 
 COMPANY ADMINISTRATION 
 
 Articles of clothing and 
 equipage. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service. 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature. 
 
 Remarks. 
 
 Rations, reserve (see par. 302 
 
 F.S.R.). 
 ♦Sheets, bed . 
 
 2 
 
 
 For each officer and enlisted man. 
 
 4 
 2 
 
 2 
 2 
 
 1 
 
 for field service only. 
 
 Shirts, cotton, olive-drab 
 
 Shirts, flannel, olive-drab 
 
 Shoes, field, russet, or march- 
 ing, pair. 
 
 
 1 
 
 1 
 1 
 
 When ordered by the commanding 
 officer. 
 
 Normally a man will have one pair 
 of field shoes, one pair of russet 
 shoes, and one pair of marching 
 shoes. On extended field service, 
 two pairs of field shoes will be 
 provided. When any particular 
 type of shoe is not available, due 
 to unpreventable circumstances, 
 another type may be issued in 
 lieu thereof. 
 
 When available. 
 
 
 1 
 
 
 Stockings, cotton, pair 
 
 8 
 
 4 
 
 1 
 1 
 
 
 Stockings, woolen, pair 
 
 Suspend ers 
 
 
 2 
 
 Light or heavy, according to season. 
 
 Sweater 
 
 
 
 
 Tag identification 
 
 2 
 
 1 
 
 commanding officer. 
 
 Tape, for identification tags, 
 yard 
 
 
 One to be kept in good condition 
 
 Tent, shelter, half 
 
 3 
 
 2 
 4 
 2 
 
 
 Towels... 
 
 plete (two halves) with poles 
 and pins to be issued to each 
 company officer. 
 
 Trousers, working, denim 
 
 Six extra for cooks and bakers. 
 
 
 2 
 2 
 
 1 
 
 1 
 
 
 Undershirts, woolen _ _ ._ 
 
 
 Whistles: 
 
 To each field officer. 
 
 Company commanders' 
 
 
 To each company commander. 
 
 
 
 
 
 
 
 
 
 *Slrike out in Table I the following articles with accompanying remarks: 
 Bedsacks; bedsteads, single, iron, with card receiver and casters; 
 Cases, pillow; 
 
 Mattress; mattress cover; pillow; sheets, bed. 
 
 The allowances for these articles will continue in force, but will be listed in Table V {Garrison 
 Equipment), now being published. (Circular 449, — W. D., Oct. 3, 1919.) 
 
COMPANY ADMINISTRATION 
 
 201 
 
 The following table prescribes the basic allowances of equipment per- 
 taining to the supply of the individual officer and enlisted man : 
 
 Table II 
 
 Articles of equipment. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service. 
 
 (B) 
 
 Additional 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature 
 
 Remarks. 
 
 Axes, hand, intrenching. M. 
 1910, with carriers, in- 
 trenching hand ax, M.1910. 
 
 Bandoleer, Cavalry 
 
 Bandoleer, magazine, for 
 Browning automatic rifle, 
 M. 1918, right and left. 
 
 Bayonet, according to rifle 
 issued 
 
 Bayonet scabbard, M. 1910 or 
 
 M.1917 
 Belt. M. 1912, without saber 
 
 ring, for pistol or revolver. 
 
 Belt, cartridge, caliber .30 M. 
 1910, dismounted. 
 
 Belt, cartridge, caliber .30 M. 
 1910, mounted. 
 
 Belt, magazine, for Browning 
 aitomatic rifle. M. 1918, for 
 automatic rifleman. 
 
 Belt, magazine, for Browning 
 automatic rifle, M. 1918, 
 for first and second assist- 
 ants. 
 
 Belts, web, medical officers, 
 complete with contents. 
 
 Bolo 
 
 Bolo scabbard 
 
 Books, field message 
 
 Brush, thong, for United 
 
 States rifle, caliber .30. 
 Can, condiment, M. 1910 
 
 Can, meat, M. 1910 
 
 Canteen, M. 1910 
 
 Carrier, pack, M. 1910. 
 
 Carrier, hand grenade 
 
 Carrier, rifle grenade dis- 
 charge 
 Cartridges, ball, caliber .30... 
 
 100 
 
 To each two squads equipped as in- 
 fantry; to each squad of engin- 
 eers; and to each two enlisted men 
 of the Medical Department. 
 
 To each mounted man armed with a 
 rifle. Carried in ammunition wag- 
 ons and issued on separation from 
 them or when engagement is 
 pending. 
 
 To first and second assistant auto- 
 matic rifleman, one of each. 
 
 To dismounted men armed with 
 rifle, except wagoners, chauf- 
 feurs and motorcyclists. 
 
 To each man armed with bayonet. 
 
 To each officer and enlisted man 
 armed with pistol only, except 
 automatic rifleman; to each chap- 
 lain, to each field clerk, postal 
 agent, and to each unarmed en- 
 listed man equipped with a haver- 
 sack. 
 
 To each enlisted man armed with 
 rifle only, except first and second 
 assistant automatic rifleman. 
 
 To each enlisted man armed with 
 both pistol and rifle, except auto- 
 matic riflemen. 
 
 Per automatic rifleman. 
 
 For each first and second assistant 
 automatic rifleman. 
 
 Per officer of medical detachment 
 
 (see note 1). 
 [To each two squads equipped as in- 
 I fantry. 
 
 j To each enlisted man in machine- 
 I gun organizations, except wagon- 
 [ ers. 
 
 To each officer, and to noncommis- 
 sioned officers down to and in- 
 cluding the grade of sergeant; to 
 eaph signal corporal. 
 Per rifle. 
 
 ♦ 
 To each officer and enlisted man, 
 except drivers in artillery organi- 
 zations and mounted men. 
 To each officer and enlisted man. 
 To each officer and enlisted man. 
 To each dismounted officer up to 
 and including the rank of captain; 
 and to each enlisted man, mount- 
 ed or dismounted. 
 1 per squad organized as infantry. 
 Per rifle grenade discharger, as soon 
 
 as possible. 
 For each man armed with rifle only; 
 90 for each man armed with both 
 pistol and rifle. To be issued 
 only when ordered by command- 
 ing officer. 
 
202 
 
 COMPANY ADMINISTRATION 
 
 Articles of equipment. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature 
 
 Remarks. 
 
 Cartridges, pistol, ball, cali 
 iber .45. 
 
 Case, carrying, for Browning 
 automatic rifle, M. 1918. 
 
 Case, oiler and thong, for 
 United States rifle, caliber 
 .30. 
 
 Case, spare part, for each au- 
 tomatic rifle. 
 
 Cover, canteen, dismounted, 
 
 M. 1910. 
 Cover, canteen, mounted, M. 
 
 1917. 
 Cover, rifle, caliber ,30, M. 
 
 1903. 
 
 Cover, front sight, for United 
 
 States rifle, caliber .30, M. 
 
 1903. 
 Cover, horse (when necessary 
 
 and ordered by command- 
 
 manding officer). 
 
 Cup, M. 1910. 
 Cutter, wire... 
 
 Cutter, wire, carrier .... 
 
 Depressor, followerer, for 
 
 United States rifle, caliber 
 
 .30, M. 1917. 
 
 Discharger, rifle grenade 
 
 Filler, magazine, for Brown- 
 ing automatic rifle, M. 1918. 
 
 Fork, M". 1910 
 
 Gun sling, M. 1907_ 
 
 Haversack, M. 1910.— 
 
 Helmet, steel. 
 
 Holster, pistol. M. 1916. 
 
 Knife, M. 1910 
 
 Knot, saber 
 
 For each individual armed with pis- 
 tol only. 2 1 for each man armed 
 with both pistol and rifle. To be 
 issued only when ordered by com- 
 manding officer. 
 
 Per automatic rifle. 
 
 Per rifle. 
 
 Containing: 1 extractor. 1 ex- 
 tractor spring, 1 recoil spring, 2 
 firing pins, 1 sear spring, 1 con- 
 nector, 1 magazine catch spring, 
 1 gas cylinder cleaning tool, 1 gas 
 cylinder tube pin, 1 trigger guard 
 lock pin, 1 combination spanner 
 and screw driver. 1 spring 
 cleaner, 1 oil can. 2 extractors 
 (defective shell). 2 fabric con- 
 tainers (1 for recoil spring and 1 
 for small parts). 
 
 To each dismounted officer and en- 
 listed man. 
 
 To each mounted officer and en- 
 listed man. 
 
 Per rifle. Covers, breechlock 
 mechanism for United States 
 rifle, caliber .30. may be issued 
 until supply is exhausted, except 
 to motorized organizations and to 
 drivers of vehicles carrying rifle 
 in clips. 
 
 Per rifle M. 1903. 
 
 Per draft or pack animal. For rid- 
 ing animals, see Riding Equip- 
 ment. Blanket-lined horse cov- 
 ers will be issued when directed 
 by local commanding officer. 
 
 Per each officer and enlisted man. 
 
 To each first sergeant, stable ser- 
 geant, bugler, agent orderly or 
 signal man, to each member of a 
 pioneer section, and 1 to each 
 squad organized as infantry, or 
 cavalry, except bandsmen. 
 
 Per wire cutter. 
 
 For each rifle M. 1917 issued. 
 
 As shown in Tables of Organization. 
 Per automatic rifle. 
 
 To each officer and enlisted man. 
 
 Per rifle, caliber .30. 
 
 To each dismounted officer up to 
 and including the rank of cap- 
 tain; and to each enlisted man 
 mounted or dismounted. 
 
 1 per individual. In storage in time 
 of peace. 
 
 Per automatic pistol. 
 
 To each officer and enlisted man. 
 
 1 for each officer and enlisted man 
 armed with a saber. 
 
COMPANY ADMINISTRATION 
 
 203 
 
 Articles of equipment. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature 
 
 Remarks. 
 
 Lanyard, pistol 
 
 Magazine, extra, for auto- 
 matic pistol calibef .45, M. 
 1911. 
 
 Magazine, for Browning au- 
 tomatic rifle, M. 1918. 
 
 Pick mattock carrier, M. 
 1910 
 
 Pick mattock, intrenching, 
 M. 1910. - 
 
 Pistol, automatic, caliber .45, 
 M. 1911. 
 
 Pocket, magazine, web, double 
 
 Pouch, for first-aid packet, M 
 1910. 
 
 Pouch, for small articles 
 
 Pouch, Medical Department, 
 
 with sling, complete, with 
 
 contents. 
 Respirator 
 
 Respirator, horse or mule. 
 
 Riding equipment : 
 Set, consisting of — 
 
 Currycomb, feed bag , 
 grain bag, bridle com 
 plete. halter complete 
 horse brush, horse 
 cover when necessary 
 and ordered by com- 
 manding officer, cloth, 
 saddle, with insignia 
 for ofiicers, lariat, lar- 
 iat strap, link, saber 
 straps, saddle com 
 plete, saddle bags, sur- 
 cingle, 2 extra fitted 
 horseshoes with nails, 
 saddle blanket. 
 Set, consisting of — 
 
 1 horse brush, 1 curry- 
 comb. 
 
 Rifle, United States, caliber 
 
 .30, M. 1903. 
 Rifle, Browning automatic, 
 
 M. 1918. 
 
 Rod, cleaning, barrack, M. 
 1916 
 
 (a) 
 
 To each mounted individual armed 
 with pistol. 
 
 To each officer and enlisted man 
 armed with pistol only. 2 to 
 automatic riflemen armed with 
 to automatic riflemen armed 
 with pistol and to enlisted men 
 arpied with both rifle and pistol. 
 
 Per automatic rifle. 
 
 Per squad equipped as infantry. 
 
 Per squad equipped as infantry. 
 
 To each officer and enlisted maa 
 armed with pistol as per Tables 
 of Organization. To each non- 
 commissioned officer named in 
 grades 14 to 19, both inclusive, 
 par. 9, Army Regulations, as 
 changed by C. A. R. No. 76, not 
 otherwise provided for in Tables 
 of Organization. 
 
 To each officer and enlisted man 
 armed with pistol only. 1 to each 
 man armed with both rifle and pis- 
 tol, and to automatic riflemen 
 armed wito pistol. Pocket, maga- 
 zine,double,M.1918,may be issued 
 in lieu until supply is exhausted. 
 
 To each officer, and to each en- 
 listed man, except Medical De- 
 partment personnel. 
 
 Per squad equipped as infantry. 
 
 Per enlisted man. Medical De- 
 partment (see note 2). 
 
 1 per individual. Not issued in 
 
 time of peace. 
 1 per horse or mule. Not issued in 
 
 time of peace. 
 
 For each officer and enlisted man, 
 except mounted drivers, shown 
 on Tables of Organization as 
 mounted on horse or mule. 
 Saber straps, lariats, lariat 
 straps, not issued to Field Artil- 
 lery or enlisted men mounted on 
 mule. Blanket lined horse cov- 
 ers and shoe calks are issued 
 when specified by commanding 
 officer. Links will not be issued 
 in riding equipment for officers or 
 to enlisted men, mounted on 
 mule. 
 
 For each mounted driver. Field Ar- 
 tillery, additional riding equip- 
 ment issued as part of artillery 
 harness. To each mule leader, 
 dismounted, in machine-gun 
 units. 
 
 Per enlisted man armed with rifle, 
 as per Tables of Organization. 
 
 a As per Tables of Organization, and 
 as approved for each coast - 
 defense project. 
 
 Per squad armed with rifle. Rod, 
 cleaning, M. 1916, with case, may 
 be issued in lieu. 
 
204 
 
 COMPANY ADMINISTRATION 
 
 Articles of equipment. 
 
 (A) 
 
 (War set) 
 for field 
 and garri- 
 son service. 
 
 (B) 
 
 Additional, 
 for use at 
 posts and 
 camps or 
 stations of 
 a relatively 
 permanent 
 nature. 
 
 Remarks. 
 
 Saber, Cavalry. M. 1913 
 
 Saber, Cavalry, scabbard 
 
 Saddle {see Riding equip- 
 ment). 
 
 1 
 
 1 
 
 a 
 
 1 
 
 1 
 4 
 
 4 
 
 1 
 
 1 
 
 1 
 
 1 
 2 
 
 1 
 
 1 
 1 
 
 1 
 
 1 
 1 
 
 1 
 
 1 
 
 1 
 1 
 
 As shown.in Tables of Organization. 
 Per each officer and enlisted man 
 armed with saber. 
 
 matic rifle, M. 1918. 
 Scabbard, rifle, M. 1904 
 
 
 rifleman. 
 
 
 
 armed with rifle; and per wag- 
 oner and chauffeur until vehicles 
 equipped with rifle clips are 
 issued. 
 
 States rifle, caliber .30. 
 Shovel, intrenching, M. 1910 
 
 Shovel, intrenching carrier, 
 M. 1910. 
 
 Spoon, M. 1910 
 
 4 
 
 4 
 
 1 
 1 
 
 fer squad equipped as infantry; 
 
 1 per each two enlisted men. 
 
 Medical Department. 
 Per squad equipped as infantry; 
 
 1 per each two enlisted men. 
 
 Medical Department. 
 
 Spurs, M. 1911, pairs. 
 
 Stick, breech, for United 
 
 To each mounted officer and mount- 
 ed enlisted man, including 
 mounted drivers. 
 
 Per rifle. 
 
 States rifle, caliber .30. 
 
 Strapsling, for Browning auto- 
 matic rifle, M. 1918. 
 Straps, spur, M. 1911. sets... 
 
 Suspenders, cartridge belt, 
 
 M. 1907. 
 Tape steel. 5 -foot 
 
 1 
 2 
 
 1 
 
 Per automatic rifle. 
 
 To each mounted officer and 
 mounted enlisted man, including 
 mounted drivers. 
 
 To each mounted enlisted man 
 armed with rifle. 
 
 To each first sergeant. 
 
 Per rifle. 
 
 Thong, for United States rifle, 
 caliber .30. 
 
 MEDICAL PROPERTY, 
 
 Adhesive tape, spools 
 
 
 
 Per squad. 
 
 Per officer and enlisted man. 
 
 First-aid packet - _ 
 
 
 
 
 
 MISCELLANEOUS. 
 
 Compasses, prismatic. 
 
 
 In each organization of combatant 
 
 Compasses, watch 
 
 
 troops at the rate of one to each 
 major, captain, first and second 
 lieutenant. 
 In each organization of combatant 
 
 Flashlight, with bulb and 
 
 
 troops at the rate of 1 to each 
 officer, to each noncommissioned 
 officer down to and including the 
 grade of sergeant, and also for 
 corporal and bugler of Engineers; 
 except that no one who has been 
 issued any other type of compass 
 shall be issued a watch compass. 
 
 battery, complete. 
 Glasses, field 
 
 1 
 
 1 
 
 
 tions, at the rate of 1 for each 
 officer and noncommissioned offi- 
 cer down to and including the 
 grade of sergeant, and in addition 
 in machine gun organizations to 
 include corporals, gun squad 
 leaders. 
 To each signal man. 
 
 Glasses, field, type EE 
 
 
 In each organization of combatant 
 
 
 
 troops at the rate of 1 for each 
 officer, sergeant major, first ser- 
 geant, and duty sergeant. 
 
COMPANY ADMINISTRATION 
 
 205 
 
 Notes pertaining to Table II. 
 
 NOTE 1 
 INDIVIDUAL EQUIPMENT, MEDICAL OFFICERS. 
 
 Number. 
 
 Belt, web, medical officers', complete 
 
 with contents 1 
 
 Case, instrument (par. 919, M.M.D.)-,. 1 
 
 Diagnosis tags, book 1 
 
 Pencils, lead 1 
 
 Thermometer, clinical, in case 1 
 
 Tourniquet, field, lever type 1 
 
 Number. 
 
 Iodine swabs, 6 in box, boxes 1 
 
 Greely units, morphine sulphate, 6 
 
 in clip, clips 1 
 
 Greely units, strychnine sulphate, 
 
 6 in clip, clips • 1 
 
 Pins, safety, medium size, dozen. _ 1 
 
 NOTE 2 
 INDIVIDUAL EQUIPMENT, NONCOMMISSIONED OFFICERS, MECIDAL DEPARTMENT. 
 
 Number. 
 
 Number. 
 
 Pouch. Medical Department, with sling, 
 
 empty 1 
 
 Front line packets. No. 1 2 
 
 Front line packets. No. 2 4 
 
 Bandages, muslin, 4 inches 6 
 
 Pins, common, papers 1 
 
 Pins, safety, medium size, dozen 2 
 
 Iodine swabs, 6 in box, boxes 1 
 
 Plaster, adhesive, z. o., 2H inches 
 
 by 5 yards in spool, spools 1 
 
 Tourniquet, field, lever type 1 
 
 Thermometers, clinical, in case 1 
 
 Case, instrument (par. 919, 
 
 M. M. D.) 1 
 
 Greely units, morphine sulphate, 
 
 6 in clip, clips 2 
 
 Greely units, strychnine sulphate, 
 
 6 in clip, clips 1 
 
 Tags, diagnosis, books 1 
 
 Pencils, lead 1 
 
 INDIVIDUAL EQUIPMENT, PRIVATES AND PRIVATES, FIRST CLASS, MEDICAL DEPARTMENT. 
 
 •Number. 
 Pouch, Medical Department, with sling, 
 
 empty 1 
 
 Front line packets. No. 1 4 
 
 Front line packets. No. 2 4 
 
 Bandages, triangular, for slings 6 
 
 Bandages, muslin, 4 inches 6 
 
 Pins, common, papers I 
 
 Pins, safety, dozen 2 
 
 Iodine swabs, 6 in box, boxes 3 
 
 Number. 
 Plaster, adhesive, z. o., 2}/^ inches 
 
 by 5 yards, spools 1 
 
 Tourniquet, field, lever type 1 
 
 Case, canvas, or linen containing,. 1 
 
 Forceps, dressing 1 
 
 Scissors, dressing 1 
 
 Pencils, lead, with metal cap 1 
 
 3, diagnosis, books 1 
 
206 
 
 COMPANY ADMINISTRATION 
 Extracts Table III. 
 
 Article. 
 
 (A) 
 
 (War set) 
 for field 
 
 and 
 garrison 
 service. 
 
 (B) 
 
 Additional 
 for use at 
 posts and 
 at camps or 
 stations 
 
 of a 
 relatively- 
 permanent 
 nature 
 
 Remarks. 
 
 EXPENDABLE SUPPLIES. 
 
 Brooms, corn 
 
 Brushes, scrubbing. 
 Candles.- 
 
 Cleaning and preserving ma- 
 terials. 
 Forage: 
 
 Bran = 
 
 Grain 
 
 Grain (oats, corn, or bar- 
 ley) daily. 
 
 Hay, daily. 
 
 Fuel: 
 
 Wood... 
 Oil (fuel). 
 
 Ice. 
 
 Lime. 
 Lye._ 
 
 Mops 
 
 Matches, safety. 
 
 Oil, crude: 
 
 For latrines 
 
 For picket line. 
 
 Oil, mineral 
 
 b 1 per 20 men per month, 1 addi- 
 tional per mounted company per 
 month, and 2 additional per ani- 
 mal drawn or motorized unit per 
 month for barracks and stables. 
 Other issues as directed by local 
 commanding officer. 
 
 b 1 per 30 men per month. 
 
 a 1 pound per 60 men per day. 
 
 b Others issued as approved by local 
 commanding officer. 
 
 (See note 32.) 
 
 a 3 liounds per animal may be issued 
 in lieu of equal weight of grain. 
 
 a 2 grain rations per animal, carried 
 in field trains, 1 per draft animal 
 additional carried on vehicles, 
 initial allowance. 
 
 a 12 pounds per horse weighing less 
 than 1,300 pounds, 14 pounds 
 per horse over 1,300 pounds in 
 weight, 9 pounds per mule. 
 
 c 14 pounds per horse weighing less 
 than 1,300 pounds, 17 pounds per 
 horse 1,300 pounds or over in 
 weight, 14 pounds per mule. 
 
 a 1/6 cord per kitchen and incinera- 
 tor fire pei- day. b As directed by 
 local commanding officer. 
 
 a 5 gallons per kitchen fire per day 
 when oil burners are provided. 
 b As directed by local commanding 
 officer. 
 
 b As directed by local commanding 
 officer; normal allowance is 4 
 pounds per man per day, the 
 maximum normal allowance to 
 any organization or detachment 
 of less than 100 men being 100 
 pounds daily and for each man in 
 excess of 100 men, 1 pound per 
 day. 
 
 & 10 pounds per latrine per day. 
 
 b 4 pounds per company per month, 
 in barracks. Other issues as 
 approved by local commanding 
 officer. 
 
 b 1 per 60 men per month in bar- 
 racks. 
 
 a 2 boxes per company per day. 
 b As directed by local command- 
 
 ■ manding officer. 
 
 b 1 gallon per day per latrine. 
 
 b 1 gallon per day per each 50 ani- 
 mals. 
 
 o 1/2 pint per day per lantern issued. 
 b As directed by local command- 
 ing officer. 
 
COMPANY ADMINISTRATION 
 
 207 
 
 Article. 
 
 (A) 
 
 (War set) 
 for field 
 
 and 
 garrison 
 service. 
 
 (B) 
 
 Additional, 
 
 for use at 
 
 posts and 
 
 at camps or 
 
 stations 
 
 of a 
 
 relatively 
 
 permanent 
 
 nature. 
 
 Remarks. 
 
 PaT>pr toilpt 
 
 a 
 a 
 a 
 
 
 a 1 roll or 1,000 sheets to each 60 
 
 Powder, hypochlorite of lime, 
 
 tubes. 
 Salt rock 
 
 
 men per day. 
 
 
 a 1 pound per 20 animals per day. 
 
 Soap: 
 
 Scouring - 
 
 b 
 
 b 
 
 b 
 b 
 b 
 b 
 
 b 6 cakes per company per month 
 
 Issue - 
 
 a 
 
 in barracks. Other issues as ap- 
 proved by local commanding 
 officer. 
 a 1 pound per 24 men per day. 
 b As directed by local command- 
 ing officer. 
 
 b 30 pounds per man per month. 
 
 Straw: 
 
 For bed sack 
 
 For latrine i- - - 
 
 6 15 pounds per day per latrine. 
 
 For picket line 
 
 
 b 30 pounds per day per 50 animals. 
 
 
 
 6 100 pounds per month per animal. 
 
 Vinegar 
 
 a 
 
 a 1 pint per 40 animals per day. 
 
 
 
 
 Note 10. — Allowances of tableware, kitchen utensils, china and glass- 
 ware for use in barracks. 
 
 Tableware and kitchen utensils. 
 
 Article. 
 
 Cleavers 
 
 Cutters, meat (sau- 
 sage machine or 
 meat chopper) as 
 desired. 
 
 Dippers 
 
 Forks, meat 
 
 Forks, table--.- 
 
 Graters 
 
 Knives, bread 
 
 Knives, butcher -_ 
 
 Knives, table 
 
 Ladles, soup 
 
 Mills, coffee 
 
 Openers, can 
 
 Pans, dish 
 
 Pans, frying 
 
 Saws, meat 
 
 Scales and weights. - 
 
 Equip- 
 
 ment 
 
 B. 
 
 Notes. 
 
 Per 50 men. 
 Per 30 men. 
 
 Per 10 men. 
 Do. 
 
 Per man. 
 
 Per 30 men. 
 
 Per 15 men. 
 Do. 
 
 Per man. 
 
 Per 10 men. 
 
 Per company 
 or detach- 
 ment mess- 
 ing sepa- 
 arately. 
 
 Per 30 men__ 
 
 Per 15 men. 
 Do. 
 
 Per 30 men. 
 
 Per company 
 or detach- 
 mentmess- 
 ing sepa- 
 rately. 
 
 Article. 
 
 Sets, carving 
 
 Sieves, flour 
 
 Skimmers 
 
 Spoons, basting 
 
 Spoons, mustard 
 
 Tablespoons 
 
 Teaspoons 
 
 CHINA AND GLASSWARE 
 
 Boats, gravy 
 
 Bowls 
 
 Bowls, sugar 
 
 Boxes, pepper 
 
 Cruets, vinegar 
 
 Cups -. 
 
 Dishes, pickle 
 
 Dishes, vegetable 
 
 Pitchers, sirup 
 
 Pitchers, water 
 
 Plates, dinner 
 
 Plates, soup 
 
 Platters, meat 
 
 Pots, mustard 
 
 Saltcellars 
 
 Saucers 
 
 Tumblers 
 
 Equip- 
 ment 
 B. 
 
 Notes. 
 
 Per 30 men. 
 Per 50 men. 
 Per 30 men. 
 Per 10 men. 
 Per 5 men. 
 Per man. 
 . Do. 
 
 Per 
 Per 
 Per 
 
 Per 
 Per 
 Per 
 Per 
 Per 
 Per 
 Per 
 
 Per 
 Per 
 
 Per 
 
 5 men. 
 man. 
 5 men. 
 Do. 
 
 12 men. 
 man. 
 8 men. 
 2 men. 
 2 men. 
 10 men. 
 man. 
 Do. 
 
 10 men. 
 5 men. 
 Do. 
 man. 
 Do. 
 
 Annual allowance, 20 per cent breakage. 
 
208 
 
 COMPANY ADMINISTRATION 
 
 Note 18. — Pins, poles, stoves, etc., for tents. 
 
 The following table shows the number of pins, poles, and stoves (when 
 prescribed) for each kind of tent: 
 
 
 Pins. 
 
 Poles. 
 
 Stoves 
 
 Kind of tent. 
 
 
 
 
 1. 
 
 1 
 
 i 
 
 3 
 
 .2 
 
 4.; 
 
 
 =^ 
 
 l§ 
 
 i 
 
 
 (0 
 
 0. 
 
 ^ 
 
 
 
 
 
 
 .2. 
 
 *§ 
 
 2 
 
 <u 
 
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 Note 19. — Chest, arm repair, M. 1910, for U. S. rifle, caliber 30, M. 
 1903, comprises the following: 
 
 TOOLS. 
 
 1 anvil. 
 
 1 awl, eyelet, for putting eyelets in belt. 
 
 8 drifts, assorted. 
 
 1 drift. No. 3. 
 
 1 drift, No. 4. 
 
 1 extractor, bullet jacket. 
 
 1 file, 6-inch, hand. 
 
 1 file, 6-inch, round. 
 
 1 file, 6 inches, 3-cornered. 
 
 1 hammer, brass. 
 
 1 hammer, steel. 
 
 3 handles, for files. 
 
 1 handle, tool, containing 10 tools. 
 
 1 oiler, with cap. 
 
 1 pliers, flat nose. 
 
 1 pliers, round nose. 
 
 1 saw, crosscut, with detachable handle. 
 
 1 screw driver. No. 1. 
 
 1 screw driver. No. 2. 
 
 1 set, eyelet. 
 
 1 set. No. 1. 
 
 1 tool, for assembling safety lock on sleeve. 
 
 1 vise, 1.25 pounds. 
 
 CLEANING MATERIAL. 
 
 2 pints cosmic. 
 
 250 patches cotton flannel, cut. 
 250 patches, Tampa flannel, cut. 
 
 3 pints sperm oil. 
 
 SPARE PARTS (RIFLE). 
 
 2 bases, movable. 
 
 2 bolts, with extractor collars, assembled. 
 
 2 catches, bayonet. 
 
 2 catches, floor plate. 
 
 10 covers, front sight (appendages to rifle). 
 
 5 ejectors. 
 
 4 extractos. 
 
 SPARE PARTS (rifle) — continued. 
 
 2 leaves. 
 
 3 locks, safety, complete, each consisting of: 
 
 1 piece, safety lock thumb. 
 
 1 plunger, safety lock. 
 
 1 spindle, safety lock. 
 
 1 spring, safety lock. 
 2 mainsprings. 
 
 15 pieces, cocking, and firing pin rods, as- 
 sembled. 
 5 pins, ejector. 
 2 pins, floor plate. 
 5 pins, front sight. 
 10 pins, slide cap. 
 5 plungers, cut-off. 
 2 screws, cut-off. 
 2 screws, lower band. 
 5 screws, slide binding. 
 5 screws, slide cap. 
 2 screws, stacking swivel. 
 
 2 screws, windage, assembled. 
 
 5 sights, front. 
 
 3 sleeves, assembled. 
 
 6 slides-, and slide caps, assembled. 
 6 slides, drift.- 
 
 2 springs, base. 
 2 springs, bayonet. 
 5 springs, cut-off. 
 2 springs, floor plate. 
 15 strikers. 
 1 swivel, stacking. 
 
 TOOLS for REPAIRING SNAP FASTENERS. 
 
 1 anvil, for snap fastener body. 
 1 anvil, for snap fastener stud. 
 
 1 stud set. 
 
 For shoes. 
 
 2 quarts oil, neat's-foot. 
 
COMPANY ADMINISTRATION 
 
 209 
 
 For belts. 
 
 50 eyelets. 
 
 50 washers, for eyelets. 
 
 SPARE PARTS (pISTOL). 
 
 2 extractors. 
 
 1 mainspring. 
 
 2 screws, stock. 
 
 spare parts (pistol) — continued. 
 
 2 springs, firing pin. 
 2 springs, recoil. 
 2 springs, sear. 
 
 TOOLS FOR CLEANING PISTOL. 
 
 10 brushes, thong, 
 10 rods, cleaning. 
 10 screw drivers. 
 
 Chest, arm repair, M. 1917, for U, S. rifle, cal. 30, M. 1917, comprises 
 the following: 
 
 TOOLS. 
 
 1 anvil. 
 
 1 awl, eyelet, for putting eyelets in belts. 
 
 1 brace. 
 
 1 brace screw driver, flat, .25. 
 
 1 brace screw driver, flat, .312. 
 
 1 brace screw driver, flat, .406. 
 
 1 drift. No. 3. 
 
 1 drift. No. 5. 
 
 1 drift, No. 7. 
 
 1 extractor, bullet jacket. 
 
 1 extractor, ruptured cartridge. 
 
 1 file, 6 inches, hand. 
 
 1 file, 6 inches, round. 
 
 1 file, 6 inches, 3 -cornered. 
 
 1 hammer, brass. 
 
 1 hammer, steel. 
 
 1 handle, detachable, for saw. 
 
 3 handles, for files. 
 
 1 handle, tool, containing 10 tools. 
 
 1 oiler, with cap. 
 
 1 pliers, flat nose. 
 
 1 pliers, round nose. 
 
 1 saw, crosscut. 
 
 1 screw driver, hand, flat. 
 
 1 screw driver, rear sight joint bolt. 
 
 1 screw driver, straddle, hand (bayonet catch 
 
 thumb piece). 
 1 screw driver, sjtraddle, hand (stock bolt 
 
 nut). 
 1 screw driver, straddle, hand (R. S. J. bolt 
 
 nut). 
 1 set, eyelet. 
 
 1 set, for expanding the ends of swivel screw, 
 1 tool, for adjusting front sight. 
 
 1 vise, 1.25 pounds. 
 
 SPARE PARTS FOR U. S. RIFLE. 
 
 2 bolts, with extractors collars, assembled. 
 
 4 catches, floor plate. 
 15 ejectors. 
 
 8 extractors. 
 
 5 holders, safety lock. 
 5 locks, safety. 
 
 SPARE PARTS FOR u. s. RIFLE — Continued. 
 
 5 mainsprings. 
 10 pieces, cocking. 
 
 4 pins, floor plate. 
 
 5 plungers, safety lock. 
 12 rests, bolt stop spring. 
 
 4 screws, bolt stop. 
 
 5 screws, safety lock holder. 
 20 screws, swivel. 
 
 4 sights, rear, assembled, each consisting of: 
 
 1 catch, slide. 
 1 pin. 
 
 1 screw, stop. 
 1 slide, 1 leaf. 
 1 spring. 
 
 5 sleeves. 
 
 4 springs, bolt stop. 
 4 springs, floor plate. 
 
 4 springs, rear sight, base. 
 
 5 springs, safety lock plunger. 
 2 stops, bolt. 
 
 30 strikers. 
 
 4 swivels, lower band. 
 
 4 swivels, stacking. 
 
 SPARE PARTS FOR BAYONET. 
 
 4 catches, bayonet. 
 
 4 pieces, bayonet catch spring. 
 
 4 springs, bayonet catch. 
 
 CLEANING MATERIAL. 
 
 2 pints cosmic.* 
 
 500 patches cotton flannel, cut. 
 
 6 pints oil, sperm. 
 
 500 patches Tampa flannel, cut. 
 
 TOOLS FOR REPAIRING SNAP FASTENERS. 
 
 1 anvil, for snap fastener body. 
 1 anvil, for snap fastener stud. 
 1 stud set. 
 
 For belts. 
 100 eyelets. 
 100 washers, for eyelets. 
 
210 
 
 COMPANY ADMINISTRATION 
 
 Note 31 (Extract), Kitchen, Field, Lib 
 
 ERTY Rolling (250 Men), horse drawn. 
 
 Component parts and utensils. 
 
 1 ax, single bit, Kelley. 
 
 2 bake pans. 
 
 1 board, cutting, with hinges. 
 
 1 body, limber. 
 
 4 boxes, bread. 
 
 4 buckets, G. I. 
 
 4 carriers, kettle. 
 
 1 chest, cook's. 
 
 1 cleaver. 
 
 10 corers, apple and pear. 
 4 covers, dust. 
 
 2 dippers, 1 quart. 
 
 1 dipper, French, 2 quarts. 
 
 1 egg whip, French, hotel style. 
 
 4 fireless cookers. 
 
 1 foot rest. 
 
 2 forks, cook's. 
 
 2 forks, meat. 
 
 3 handles, ax. 
 2 hooks, pan. 
 8 kettles. 
 
 2 kettle inserts. 
 
 2 knives, boning, or skinners. 
 
 2 knives, bread. 
 
 2 knives, butcher. 
 
 1 ladle, hotel, 2j^-inch bowl. 
 
 1 ladle, hotel, 3M-iiich bowl. 
 
 1 lantern, Dietz Empire. 
 
 1 lantern, Dietz Vesta. ^ 
 
 1 meat grinder. 
 
 1 padlock, chain and hasp. 
 
 1 poker. 
 
 2 potato mashers, 3H inches diameter, 18 
 inches over all. 
 
 1 saucepan, hotel, 4K inches high, 5 inches 
 
 diameter. 
 1 saucepan, hotel, SJi inches high, 5 inches 
 
 diameter. 
 1 saw, meat. 
 1 seat, driver's. 
 1 shovel. 
 
 1 skimmer, hotel. 
 
 2 spatulas. 
 
 4 spoons, basting. n 
 
 1 steel, butcher's. 
 1 stove. 
 1 support, seat. 
 
 trailer. 
 
 Component parts and utensils. 
 
 1 ax, single bit, Kelley. 
 
 2 bake pans. 
 
 1 board, cutting, with hinges. 
 1 body, limber. 
 
 4 boxes, bread. 
 4 buckets, galvanized iron. 
 
 trailer — continued. 
 Component parts and utensils. 
 
 4 carriers, kettle. 
 
 •I chassis, complete, with two auto-truck 
 wheels, mud guards, springs, fenders, and 
 axle, includes: 
 2 axles. 
 
 2 blocks, wood hub. 
 1 doubletree. 
 1 frame, limber chassis. 
 1 frame, trailer, chassis, spring, axles, 
 spring clips, blocks, chains, draw bar, 
 props. 
 1 hammer, doubletree. 
 
 1 headbar, 62>^ inches, lap link. 
 
 2 holders, cast-iron hub block. 
 
 1 pole, or tongue, less neck chains. 
 4 singletrees. 
 4 wheels, front. 
 1 wrench, axle. 
 1 chest, cook's. 
 
 1 cleaver. 
 
 10 corers, apple and pear. 
 4 covers, dust. 
 
 2 dippers, 1 quart. 
 
 1 dipper, French, 2 quarts. 
 
 1 egg whip, French, hotel style. 
 4 fireless cookers. 
 
 2 forks, cook's. 
 
 2 forks, meat. 
 
 3 handles, ax. 
 2 hooks, pan. 
 8 kettles. 
 
 2 kettle inserts. 
 
 2 knives, boning, or skinners. 
 
 2 knives, bread. 
 
 2 knives, butcher. 
 
 1 ladle, hotel, 2 1^ -inch bowl. 
 
 1 ladle, hotel, 3^-inch bowl. 
 
 1 lantern, Dietz Empire. 
 
 1 lantern, Dietz Vesta. 
 
 1 meat grinder. 
 
 1 padlock, chain, and hasp. 
 
 1 poker. 
 
 2 potato mashers, 3^ inches diameter, 18 
 inches over all. 
 
 1 saucepan, hotel, 4^ inches high, 5 inches 
 
 diameter. 
 1 saucepan, hotel, 5% inches high, 5 inches 
 
 diameter. 
 1 saw, meat. 
 1 shovel. 
 
 1 skimmer, hotel. 
 
 2 spatulas. 
 
 4 spoons, basting. 
 1 steel, butcher's. 
 1 stove. 
 
COMPANY ADMINISTRATION 
 
 211 
 
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 213 
 
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APPENDIX III 
 
 BLANK FORMS PERTAINING TO GOVERNMENT IN- 
 SURANCE AND FAMILY ALLOWANCE 
 
 These blank forms are prepared in accordance with S. R. No. 72 
 APPUCATION FOR FAMILY ALLOWANCE 
 
 No. .. 1?.3.^7S65_ 
 
 (MyxrUIr 
 
 Form iB-R,TiK<»4-w INFORMATION FOR ALLOTMENT OF PAY 
 
 For th« Army: A duplicate of this form must be retained with the service record 
 
 (Aiuutr ALL ^ualtani; llot ALL InformaUan rtquultJ; if nal lyptmlUtn. uu cttar legible hanimlllnf, preferably prinl-ianj arillni ) 
 
 My mm h VVditcr. .G<ir>Aa.m.in Cdpp.s ^.<ft,Co.K,i>3T}jlyif. 
 
 HomcpoMcfiu R.,.i=: n, JOo. J 6i.d.ucah -, ./ly. Age .3e> 
 
 ,. (No. MdstrMtorn^ route) (City, towD, or post offlcej ( (Nearest MrtM*/) 
 
 BMh >Siiiae..5.,.iA&Si,..Eidu£^h,M\i^. . &«.« ..4^h....lQ^.\.%]&.. Pay. s..H.L 
 
 (Drts) ' , '(Ptooe) "^ / (Dale odMlentrano Into actirewrrt,*) (Prewnt paj In U.S.) 
 
 Cha^:......j[)^td...jg^t.7f.c..py.t...W^ 
 
 / ^ ' (CtuuDfesin ranJcor pay, uany.smcc Not. 1, 1917) 
 
 1, imrt -NONE -InUkt •iwnprtela N. 
 
 CLASS A— ALLOTMENTS COMPULSORY 
 
 \d noiM iXAer. tart* ulUitn Oau A (wife, former aife ilmrceJ, at chlU. a JefintJ m the Act of Oetehr 6, 1917). 
 
 If IM eWm <>elii(<l»i /mt 1*4 caKfuWv tlUiMvl. ftt^Uu Tttmr, FcrmN^Slmi eOwi JWnMi.) 
 
 f K Vi "^C i 
 
 ll>.la<S»t«li>(eilKa«a Car.Tt.a.aPea OCu 
 
 K r^ X 
 
 Ky. 
 
 Mmk |dw[ 
 
 m^^i^ 
 
 W^t^-Ji 
 
 UNaC 
 
 ElM'Na- 
 
 1 allotmnit atiouIJ bo mada on S. and A. Form No. «. 
 
 ..y.jS.0.0.. 
 
 Altotmrats In CIbb B but b« 
 
 CLASS B-ALLOTMENTS NOT COMPULSORY 
 
 mlr to Cbe following relatives: pftreot ((atber. mother, gnndla 
 f sister, stepbroUier. stepsister, adopted brother, adopted 8ist«i 
 
 for Oats B, to itgin on tht Ja^ of 
 
 iOAm Suit 
 
 I r 
 
 '! r 
 
 IMNKTAMT NOTICE.-I/ «a<i >a4a . 
 
 nis lonn •baakl b* Bad lor lb* sUolBat a( par onlj lo i«hUni ipaeiflMi aboT* ia Claa A and Claa I 
 ror all otb« aUoUBaDls <IM Q. M. FvB Na. » la UM An>r, uQ S. Bid A. Fooa No. «1a tba NsTT. 
 /< Oil yar first appUuUon for efftMncc } fe^ .S.- W *«• artah t. 
 
 
 I Aeraiy evUfu iktd oil lie forefoint ' 
 tttry monkr s/ Oou B for aUm I liolm fin 
 i tp m tmt upon mtfor support In mMo or In port 
 
 (Cotamlealoijil «• iiniit oiniiiV (SitnUre Li^OuOLM^ 1 
 
 Notes, Form \B. — When an enlisted man having a Class A or Class B allotment is dis- 
 charged, the allotment will be closed by pro-rating it to include date of separation from active 
 service. 
 
 On the reenlistment of a man having Class A or Class B dependents a new form 1-B will 
 be prepared tn accordance with paragraph 13, Special Regulations No. 72, War Depart- 
 ment, 1919. The effective date of these allotments will be in accordance with the provisions 
 of paragraphs 31 and 35, Special Regulations No. 72, War Department, 1919. 
 
 // the reenlistment is made the day following date of discharge the new original form \-B 
 will be forwarded to the Bureau of War Risk Insurance, attached to the Notice of Discharge 
 {Treasury Department, B.W.R.I., Form 333). {Cir. No. 356, W. D. 1919.) 
 
 214 
 
COMPANY ADMINISTRATION 
 
 215 
 
 (BeriMd Oct., 1»18) 
 
 APPUCATION FOR INSURANCE 
 
 r3.g.KLiia.*»i.iJ!i Cjt^pjp?, 
 
 (kuA) (UnnliiM) 
 
 Mu Army nerial numbtr is 
 
 ( Mj Ajmy Mriil number.) 
 
 My fun name b Wjd.l.tc.y::. 
 
 (FInt) . _ , 
 
 HomeaJJrc»- ^J^.J^U^Yla^.i ^Aii.C^h iCV- 
 
 (No, tod street or rur»l louw) (City, town, or post oflloe) fSa 
 
 DaU of birth .djiM.^- jJS. /A6§- Agt .3/^ 
 
 (KODth) (I).y) (Ye«) (N««« blrtlKtor) 
 
 DaU of last udisbnai or airy irdo actiee sertict^ .•^.A€^^^..J.-0,._J.f7,J..Q. 
 
 ^ ^OlTen»Hth,<l»y,»ndyi>»r) 
 
 / herthy apply for insurance in the sum of f _j«5...fe?jQ.O-«.— - payable, as provided in the War Risk Insurance Ad, to 
 myself durirxg total permanent disability and from and after my death to thefollouing persons in the following amotmis: 
 
 POST-OFFICE ADDKESS 
 
 (•)N..u.dit,M«n..lM. 
 
 momt or i 
 
 TO K rAID TO UCB 
 KHOICUIT 
 
 Di 
 
 x;<K 
 
 e.FM-...^j. 
 
 %.5£^2Cl. 
 
 I authorize the necessary monthly deduction from my pay, or, if insufficient, from any deposit USith the United Slates, in payment 
 of the premiums as they become due, urdess they be otherwise provided for herein. 
 
 I offer this application, and it is to be deemed made, as of the date of signature, with premiums commencing from that date and 
 payable at the end cf each calendar rmnlh, beginning with the month in which application is made. 
 
 I wish Insurance Certificate sent to: {Name) ... 
 (Address) 
 
 eEQjiI.,..A.cL^.aIi.J^. 
 
 Signed at (on board) LAyyidO- - l3r.d.(jfyyJ^J^ 
 
 /.i?5^.. ... day of-.^/^O-O.. 19/ S 
 
 ^A-OJV^ Sign here ij.dlXiu^lZjiM\^^if»>^ 
 
 the 
 
 Witnessed by: . 
 
 Rank S 
 
 Comitumding 
 
 Si'r'Sfb 
 
 C<>,u^..........Co..MM'^ 
 
 (IUnkar|itlai!) (Orgaoiution) F 
 
 (This apace for any notationa insuiance officers may deem 
 
 Note, Form lA. — Men now entering the service may, within 120 days after enlistment or 
 entry into the active military or naval service, apply for permanent government insurance 
 without first applying for term insurance. (Cir. 434, W. D.. 3919.) 
 
216 
 
 COMPANY ADMINISTRATION 
 
 Ja*Qj»oc« premjnmi v« Dot to b* prant«& 
 
 DUPLICATE 
 
 ..CiWU.JBCMl7^N<l*_^ , 
 
 (P1«M,) ^ 
 
 (PiMM sou r«nUstai«ut tn tb« Mrrle* and 
 
 Heenl 3 Jun-1918;prem>ded'n oentd 
 
 NMno DATIPSP]! HKfliy. 
 
 Mess Sgt.Co A/*fe%1?"'t'nf sreerl as .ol{[S'o'T'^5th.Inf_ ^" 
 
 {GridVind orgaouaiion M ium Vipl^Hnf'lor'inJuriii")" forii uii 
 
 D»te of Birtb; jI«n9..a,iS.7.4 „. Drteof Enlirtmenf: _jlJi»«_a*jaiS — 
 
 (DkU.) 
 
 193»^ 
 
 tfiZZUZ _ 
 
 i.) (AnnySwWNo.) 
 
 JLo..iiUfttjBftn*.JL.or.a _ 
 
 •t Umii of (pplylnr (or aUotmut utf allonaoa.) 
 
 IRSURARCE: Certificate Ko. . 
 Dateefloctivc ^..A\>M..^9...J^?.M 
 
 643 15th St,BaXtiin6pe,Md. 
 
 Addrcn Jor future rcleroncc.. 
 
 AIXOTHEIfT JLSD iXLOWAITCE: •AUotnentNo.—.JiSSS- 
 Allotteee MSSi 
 
 Amcnuit cbaijed for allotment on final 
 payment, 
 
 Doe TI. S. on account of allotment* 
 
 ^°!y!?Pj.'Mt^. N«-!.?nj»..5U»AtJb.. 
 
 .iBt..I.t,£SU».Inf Com'd'g....Co.JL,fi5ih.Ii>C. 
 
 NOTICE OF SEPARATION FROM ACTIVE SERVICE.-Treasury Demrtment.-BubEAU OFJVar Risk INSURANCE.-Form 883. i.»mm.i 
 
 • 8m Eoctlos » of lutiuctloni. 
 
 notes: — FORM 3i3. 
 
 INSTRUCTIONS TO COMMANDING OFFICERS 
 
 {On Back of Form 333) 
 
 1. This form will be submitted to the Bureau of War Risk Insurance in 
 duplicate for every enlisted man separated from active service in the United 
 States Army. 
 
 2. Information required which can not be obtained by reference to 
 records will be secured from the enlisted man; information obtained from 
 the man will be so indicated by a reference to this paragraph, "(See 2)." 
 
 3. The form will be typewritten when practicable, extreme care being 
 taken that all information called for is given. 
 
 4. Last name, first name, and middle name must appear in full; do not 
 abbreviate. Grade and organization, as per second hne, is the grade and 
 organization at time of applying for insurance and allotment and allowance, 
 not grade and organization at time of separation from service. 
 
 5. Under reason for separation from active service will be inserted cause 
 of separation, furlough to the reserve, indefinite furlough. If demobiliza- 
 tion, state so; if not, specific reason for discharge, especially noting if by 
 reason of Sec. 29, War Risk Act. In cases of discharge after indefinite 
 furlough (agricultural or industrial furlough), furnish date when furlough 
 began, and, if man has returned to active service before being discharged, 
 the date of his return to active service following the furlough. The. date 
 of discharge should be supplied in all cases, as well as pay status and com- 
 plete checkage during furlough and during the period between recall from 
 furlough and date of discharge. 
 
 6. Under "Insurance," the names of the beneficiaries as shown on the 
 record will be given; if such information is not of record, it will be given 
 as stated by the soldier; the amount of the monthly premium w'll be 
 entered and the last month for which premium was checked on pay roll 
 inserted. Insurance premiums shall be deducted for each month, but not 
 for the month in which the discharge is effective, unless the discharge is 
 effective the last day of the month In case the soldier has not applied for 
 insurance the words "No insurance carried" will be written in the space 
 reserved for "Names of Beneficiaries." 
 
COMPANY ADMINISTRATION 217 
 
 7. The probable future address of the soldier will be ascertained and 
 stated in the appropriate space. 
 
 8. Under "Allotment and Allowance" the names of the allottees aa 
 shown on the record will be given; or if such information is not of records 
 it will be given as stated by the soldier (see 2 above). The amount charged 
 for allotment on final payment in each case will be stated. In case the 
 soldier has made no allotment, the word "None" will be written in the 
 space reserved for "Names of Allottees." 
 
 9. Allotments will be prorated to include date of separation from service. 
 If the enlisted man has not sufficient pay due him to satisfy his allotment 
 to and including the date of separation from service, the amount of the 
 deficiency will be indicated as "Due U. S. on account of allotment." 
 
 10. The original and duplicate will be signed by the company or detach- 
 ment commander and transmitted to the camp personnel adjutant, who 
 will mail both directly to the Bureau of War Risk Insurance, Treasury 
 Department, Washington. D. C. 
 
 NOTES ON FORM 333 
 
 (fl) Upon discharge or separation from active service officers will prepare the following certi- 
 ficate and mail it to the Bureau of War Risk Insurance, Treasury Department, Washington, 
 D. C: 
 
 "I certify that all premiums due and payable to date for any war risk insurance granted 
 to me have been fully paid either directly to the Bureau of War Risk Insurance or by deduction 
 made by me on my pay-vouchers during the period of my military service." 
 
 (Fvdl Name) (Rank) (Home Address) 
 
 (Cir. 38, W. D., 1919.) 
 
 (6) So much of Circular No. 38, War Department, 1919, as directs that the certificate of 
 payment of insurance premiums described therein be mailed to the Bureau of War Risk Insur- 
 ance, is amended so as to direct that the certificate be attached to the Notice of Discharge, 
 Form 333, Treasury Department, B. W. R. I., and forwarded with it directly to the Bureau of 
 War Risk Insurance, Treasury Department, Washington, D. C. (Cir. 137, W. D., 1919.) 
 
 (c) // has been brought to the attention of the War Department that Notices of Discharge 
 (Treasury Department, B. W. R. I., Form 333) are forwarded to the Bureau of War Risk 
 Insurance without being completed or containing the full information required. Many 
 thousands of these forms have been received on which the date of discharge has not been entered. 
 
 Commanding officers of camps, posts and stations will require organization commanders 
 and personnel adjutants to carefully check Notices of Discharge in order to see that they are 
 complete before forwarding them to the Bureau of War Risk Insurance. (Cir. 57, W. D., 1919.) 
 
 {d) In connection with Circular No. 57, War Department, 1919, many Notices of Discharge 
 {Treasury Department, B. W. R. I., Form 333) have been received at the Bureau of 
 War Risk Insurance on which the reason for discharge is not stated as required by paragraph 5 
 of the printed instructions on the back of the original form. It is not sufficient to state that the 
 enlisted man was discharged in compliance with telegraphic instructions from The Adjutant 
 General of the Army, or in accordance with the provisions of any general or special order. 
 The reason for discharge must be stated as required by paragraph 5 of the instructions. 
 
 The provisions of the second Paragraph of Circular No. 57, War Department, 1919, will be 
 strictly complied with. (Cir. 161, W. D., 1919.) 
 
 (e) Under the provisions of Circular No. 9, War Department, 1919, as amended by Cir- 
 cular No. 28, War Department, 1919, insurance premiums will not be prorated for the month 
 in which an enlisted man is discharged, but if a soldier has not been paid for the month prior 
 to his discharge, premium for a full month will be deducted on his final statements and notation 
 in accordance therewith made on the Notice of Discharge, Treasury Deparlrfient, B. W. R. I., 
 Form 333. For example: An enlisted.man is discharged on June 15, 1919; he had not 
 been paid for May and his monthly insurance premium is $6.50, then a deduction of $6.50 
 should be made on his final statements for insurance premium for May, no deduction being 
 made for the 15 days in June. In such case the words "Pay Roll" should be lined out on 
 lleForm 333 and the words "Final Statements" substituted therefor. (Cir. 337, W. D., 1919.) 
 
218 COMPANY ADMINISTRATION 
 
 TREASURY DEPARTMENT, 
 Bureau of War Risk Insurance. 
 
 Form 526*— Revised April, 1919. File No. C 
 
 APPLICATION OF PERSON DISABLED IN AND DIS- 
 CHARGED FROM SERVICE 
 
 READ WITH GREAT CARE 
 
 All papers which you send this Bureau, with reference to this claim, 
 should bear your full name and your rank and organization in the service, 
 as well as the file number on the upper right-hand corner of this page. 
 
 You must furnish the information called for in this application and sup- 
 port your answers by the proof called for in the following instructions. 
 Every question must be answered fully and clearly. Answers and affi- 
 davits must be written in a clear, readable hand or typewritten. 'If you 
 do not know the answer to any question, say so. 
 
 1. Forward a certified copy of your certificate of discharge from the 
 service with this application. If you obtained a certificate from the 
 Director of this Bureau that at the time of your discharge or resignation 
 you were suffering from an injury likely to result in disability or death, 
 forward original or certified copy of such certificate also. 
 
 2. You may submit the opinion of your attending or examining physi- 
 cian on the inclosed form, or, if you are in a hospital or sanitarium, send a 
 copy of the hospital report or record in your case, showing your physical 
 condition, the origin, nature, extent, and probable duration of your dis- 
 ability. 
 
 3. Marriage must be proven by a certified copy of the public or church 
 record, or if this is not obtainable, by the affidavit of the clergyman or 
 magistrate who officiated, or by the affidavits of two eye-witnesses to the 
 ceremony, or of two persons who have personal knowledge of the marriage. 
 If either party was divorced from a former wife or husband, a certified 
 copy of the court order or decree of divorce is required. 
 
 4. Your wife and children must be shown to be living by the affidavit 
 of two persons who shall state whether you are divorced, and whether you, 
 your wife and children are living together or apart. 
 
 5. Ages of children for whom compensation is claimed must be shown 
 by a certified copy of the public record of birth or the church record of 
 baptism, if available, or by the affidavits of two persons explaining why 
 the records are not obtainable and giving the name of the child, the date 
 and place of birth, and the names of both parents. A stepchild for whom 
 compensation is claimed must be shown to be a member of your house- 
 hold by the affidavits of two perons; and if claim is made for an adopted 
 child, certified copy of the court order or decree of adoption is necessary. 
 
 6. If additional compensation is claimed for a dependent parent, rela- 
 tionship must be shown by a certified copy of the public record of the 
 claimant's birth, or the church record of his baptism, or, if these are not 
 obtainable, by the affidavits of two persons. Affidavits of two persons 
 are also required setting forth the location and value of all property, real 
 and personal, owned by the parent for whom compensation is claimed, 
 his or her physical condition, employment and earnings if any, and the 
 total monthly income of such parent as well as the disabled person's 
 monthly contribution to his or her support. 
 
 PENALTY 
 
 Sec. 25. That Whoever in any claim for family allowance, compensation, or insurance 
 or in any document required by this act, or by regulations made under this act, makes any 
 statement of a material fact knowing it to be false, shall be g^uilty of perjury and shall be 
 punished by a fine of not more than $5,000, or by imprisonment for not more than two 
 years, or both. 
 
 *Form 526 is a 4-page form. 
 
COMPANY ADMINISTRATION 219 
 
 1. Full name 
 
 (Given name.) (Middle name.) (Last name.) 
 
 2. Address 
 
 (Number.) (Street.) (City or town.) (State.) 
 
 3. Under what name did you serve ? (a) Serial No 
 
 4. Color Date of birth Place of birth 
 
 5. Make a cross (X) after branches of* service you served in: 
 
 General Service Limited Service Army 
 
 Navy Marine Corps Coast Guard 
 
 6. Date you last entered service 
 
 Place of entry 
 
 7. Rank or rating at time of discharge 
 
 3. Company and regiment or organization, vessel, or station in which or 
 
 on which you last served 
 
 8a. Give fully any other service in the military or naval forces, stating 
 
 rank and organization 
 
 9. Date and place of last discharge 
 
 10. Cause of discharge 
 
 11. Nature and extent of disability claimed 
 
 12. Date disability began 
 
 13. Cause of disability 
 
 14. When and where received 
 
 15. Did you receive treatment at an Army or Navy Hospital ? '_ 
 
 (a) If so, state name and location of the hospital 
 
 16. Occupations and wages before entering service: 
 
 (Occupation.) (Monthly wages.) (Dates.) 
 
 (Occupation.) (Monthly wagds.) (Dates.) 
 
 (Occupation.) (Monthly wages.) (Dates.) 
 
 17. Last two employers before entering service: 
 
 (Employer's name.) (Address.) (Time employed.) 
 
 (Employer's name.) (Address.) (Time employed.) 
 
220 
 
 COMPANY ADMINISTRATION 
 
 18. Occupation since discharge, dates of each, and wages received. If 
 less than before, why ? 
 
 (Occupation.) (Commencing date.) (Ending date.) (Monthly wages.) 
 
 (Occupation.) (Commencing date.) (Ending date.) (Monthly wages.) 
 
 (Occupation ) (Commencing date.) (Ending date.) 
 
 19. Present employer _ 
 
 (Monthly wages.) 
 (Address.) 
 
 (Full name.) 
 
 20. Name and address of attending physician 
 
 21. Are you confined to bed? Do you require constant nurs- 
 ing or attendance ? 
 
 22. Name and address of nurse or attendant 
 
 23. Are you willing to accept medical or surgical treatment if furnished ? 
 
 24. Are you single, married, widowed, or divorced ? 
 
 25. Times married 26. Date and place of last mar- 
 riage 
 
 27. Times present wife has been married 
 
 28. Maiden name of wife 
 
 29. Do you live together? 
 
 30. Have you now living a child or children, including stepchildren and 
 adopted children, under eighteen years of age and unmarried ?_ 
 
 31. If so, state below full. name of each child and date of birth; if a step- 
 
 child or adopted child, so state, and give date stepchild became a 
 member of your household or date adopted child was adopted by 
 you. 
 
 Name of child. 
 
 Date of birth. 
 
 Name and address of person 
 
 Day. 
 
 Month. 
 
 Year. 
 
 with whom child lives. 
 
 (Given.) (Middle.) (T.ast.) 
 
 
 
 
 
 
 
 i 
 
 
 
 
 
 
 
 
 
 
 
 
 . 
 
 1 
 
 
 1 
 
 32. Have you a child of any age who is insane, idiotic, or otherwise per- 
 
 manently helpless ? 
 
 33. State whether your parents are living together, separated, divorced, 
 
 or dead 
 
 34. Give name and address of each parent living 
 
COMPANY ADMINISTRATION 221 
 
 35. Age of mother Age of father 
 
 36. (a) Is your mother now dependent on you for support?. 
 
 (b) Is your father now dependent on you for support? 
 
 (c) If so, give your average monthly contribution to your mother, 
 
 $ ; your father, $ 
 
 37. (a) Value of all property owned by your mother, $ ; 
 
 your father, $ 
 
 (b) What is the monthly income of your mother, $ ; 
 
 your father, $ 
 
 38. Did you make an allotment of your pay? _ 
 
 39. If so, to whom.? 
 
 40. Give number of any other claim filed on account of this disability 
 
 and place where filed 
 
 41. Did you ever apply for War Risk Insurance? (a) When 
 
 and where? 
 
 (b) Insurance certificate number 
 
 42. Name of beneficiary 
 
 I make the foregoing statements as a part of my claim with full knowledge 
 of the penalty provided for making a false statement as to a material 
 fact in a claim for compensation or insurance. 
 
 (Signature of claimant.) 
 
 Subscribed and sworn to before me this _ day of , 19 __ 
 
 by , claimant, to whom 
 
 the statements herein were fully made known and explained. 
 
 Notary Public. 
 
 We, the undersigned, severally solemnly swear that we have known the 
 
 claimant whose name is subscribed above years, 
 
 and that we have read the statements made by him, and the facts stated 
 are true to the best of our knowledge and belief. 
 
 (Signature of witness.) (Address of witness.) 
 
 (Signature of witness.) (Address of witness.) 
 
 Subscribed and sworn to before me this day of , 19 
 
 Notary Public. 
 
222 
 
 COMPANY ADMINISTRATION 
 
 NOTES TO FORM 526. 
 
 (a) The following interpretation of the term "pay for last month of active service" as used 
 in the Vocational Rehabilitation Act, is published for the information and guidance of all 
 concerned in computing the rate of base pay received by an officer or enlisted man during his 
 last month of service which rate under the provisions of subparagraph B, paragraph 1, Cir- 
 cular No. 114, War Department, 1919, must be indorsed on Form 526, Treasury Department, 
 B. W. R. I. 
 
 1. Pay in the Army and Marine Corps for the purpose of the Act of October 6, 1917, in- 
 cluded (a) bcise pay, with the increase thereof granted by section 10 of the Act of May 18, 1917; 
 (b) continuous-service pay; and excludes all other forms of pay such as extra-duty pay, pay 
 for marksmanship, rated positions, certificate of merit, aviation increase, foreign-service pay. 
 (Cir. 146. W. D., 1919.) 
 
 (6) The following decision of the Bureau of War Risk Insurance as to whether or not insur- 
 ance officers or other officers assisting in that work are authorized to administer oaths in exe- 
 cuting Form 526, Treasury Department, B. W. R. I., is published for the information and 
 guidance of all concerned: 
 
 "It will be sufficient for the purposes of the Bureau if the compensation application. Form 
 526. is executed by the claimant and signed by him in the presence of an officer, who will sign 
 as witness to the claimant's signature and the veracity of his statements. An application 
 executed under such circumstances, although not sworn to, will be accepted by the Bureau as 
 the basis of adjudicating the compensation application of a soldier at the time of his separation 
 from the service." (Cir. 158, W. D., 1919.) 
 
 T 
 
 ; RBK ISSURAXCE 
 
 CHANCE OF BENEHCIARY OF WAR RISK INSURANCE 
 
 (Form lo be used wLen h»u»d Is out oj the service) 
 
 My full name is Waiter! /^.M ja*K.|^-..: -CAi 
 
 (OlTOi.) (WBille.) (Last 
 
 Hojne address 1?..F.I1 Y%J ^J^JoC^U J.fy. _ 
 
 (Number end street or rural route ) -^ (City, toirn, or post offloe-J (Jlate.) 
 
 I hereby cancel all previous designations of beneficiaries and direct that my insurance under the Act 
 
 of October 6, 1917, which amounts to $..-«2-Q-OO..i...., be paid'from and after my death to the following 
 persons in the following amounts : 
 
 Plafher 
 
 Name of BENBnaARV 
 
 (If married woman, her Christian name 
 
 mu«t be given.) 
 
 y^Ary jT/ZcK? ^^PF^ 
 
 X XX 
 
 The..^.6^dayof. "Jr^h^ 
 
 Witn essed \<y^Ctru.tn^.L-^(nuu)i,.( !^^ 
 
 IMPORTAWT NOTICE TO THE INSURED.-The above 
 ateount o{ insurance. The insured should herein make desigi 
 
 PosT-OrriCE Adukess 
 (a) Number and street or rural route. 
 (6) City, town, or poBt office, and State. 
 
 ,«) r?:EBJ:7aJ. 
 
 (1) .. f^adxicsh t -^^Y 
 
 
 lAQP:. 
 
 revokes all previous designations of beneficiaries for the full 
 for the full amount of War Risk Insurance carried by him. 
 
 (Sign here) 
 
 '^m.Y OMB OR MORS OF THB FOLLOWIWO SHOULD BB DESIGNATED AS BEHBFICIARIES 
 
 Child, indudlnj lefltUnate eWId; child legally adopted helore April e, 1917, or more than six months before enlistment or entrance Into or employmail In act .>i> 
 service, whichever date Is the later; ttepchSk), II a member ol the Insured's household; illci Itlmite child, but, II the lusure<l is his lather, only il ac)cno«lc<l|cJ by iosIn^ 
 mcnt In wrltlnj tijned by him, or U be has been Judicially ordered or decreed to contribute to such child s support, and it such chil'!. It bom aller December .11, 101 . , 
 shall have been bom in the United States or is its Insular possessions. 
 
 Grandchild, meaning a child, as alwve defined, of a child as above defined. 
 
 Parent, indudlnt father, mother, grandfather, grandmother, father througb adoption, mother throu£h adoption, stepfathet, and stcpnoihcr, c iihir i.' iiic Iumm. i 
 
 or of h^ or her spouse . 
 
 Brother or sUt«r,lodudlB{ brothers and sisters of tbchall blood as »«na«()lihe whole blo<)d,stepliroihcr«3n.l^trp»ister> Olid hrothpr-anil«i^i.r.thr.»:i'i.3.i..pii.i.. 
 
COMPANY ADMINISTRATION 
 
 223 
 
 ^IW^AEFRT pEPARTMENT^ (B«fore fillinc Out this application be sure to read instrnctioM 
 
 OB tlie back.) 
 
 APPLICATION FOR CONVERSION OF GOVERNMENT WAR RISK INSURANCE 
 
 Issued on the Yearly Renewable Term Plan, in accordance with the provisions of the War Risk Insuiance Act. 
 Use ink and make separate application for each kind of insurance applied for. 
 
 a. MyfnU 
 
 JWY^±c.r:- 
 
 (PI.— print or type.) (VM,t.) _ j (MiSdl.) 7^ (LuttaA.) 
 
 2. Home address i?.Hllu-_VlQ.^J Q^UCaJfl bfeiStL y / Xv : ._ 
 
 (NWDm anJstTMt, or rural root*.) (Oty, town, or^O.) (Coontyo^ (St«l«| 
 
 3. I was bom at —^^^^uCO-K i^ o» the SZb day of O^^C . /Xe<? 
 
 ...jf^--' — i-m ^ . . . 
 
 4. Orcanization at time of applying for War Risk Term Insurance LLAJCJQ. 
 
 pp^ _^ (H«*,«.-aae]^ra^., 
 
 5. Army serial number La~0<<>- /-ULCUZ^ 
 
 ' (Iltoch number haa been asignad to yon.) 
 
 6. Present oi^ganization, ot ortpiiianlinn it Hntn nf rl i u a l i n ii i, [ ; i : Date of enlistment: ^/9**/0 Date of ditschaige: 
 
 _^i Co...S:^jk£:t^.Tk£. 
 
 (Buik,%kd«, or rstine.) (Org-niralioj, ic^ment, staUoo, chip, etc.) 
 
 8. Certificate No. 
 
 j^sA^m. 
 
 7. Amount of War Risk Term Insurance, $.-,_5t) ^^- . . 
 
 >. Last month for which Term premium was paid ..^.B-IQ^—/-(..^ ^— 10. Monthly Term premium paid, | v5r ^S 
 
 11. I apply for United States Gov^nment Life Insurance of $.*SvC?V » on the foUowing plan: 
 
 _^CL Ordinary Life. 20-Payment life. : 30-Fayment Life. 
 
 20-Year Endowment 30-Year Endowment Endowment Mattaing at age C2. 
 
 12. I will pay premiums -JS. Monthly; Quarterly; Semiannually; Annually 
 
 (Pnt cross ffluk |X] opposit* pbm nd method selected.) . 
 
 ••reed thtt the Insurance herein spr^Ued for tbell not take effert until the tppllcatloD therefor has bete sppror 
 
 ipeed that the lnsur«nco, herein epplied lot ihall take effect on the first ot the month tucooedinf the date at tht 
 
 at Yearly Renewable To?m Insurance, parable on the flnt of thecnnat mantli,haa been jiald. If, hOTrr»«r,the 
 
 m Insurance, payable on the first o( the current moiith,haa not been paid, than the cmvened Insurance shall tat 
 
 applicaUon provided the premium on an equal 
 
 ■ ^j amount of Yearly Renew- 
 
 IrstotthecomntmonUi; but In 
 
 take effect on the first o( the 
 BENZnCIAKT OR BENEnCURIES OF INSURANCE HEREIN APPLIED FOR IN CASE OF MT DEATH. 
 
 POST-OFFICE ADDRESS. 
 i) Number and street. 
 i) City, town, or P. O. and State. 
 
 KK/fe 
 
 (Fim.) 
 
 2. 
 
 Ailen 
 
 C^.pf^ 
 
 (i) .J^A.cLtj:^^^J!(y. 
 
 ^ 
 
 14. InaadUtoatetbc 
 
 stad to 
 Interest In an eqoal i 
 
 . of the Irutirance on the Tearly Brarwable Term Flan, 
 
 ed for, I hereby agree that all mv rl^ts and 
 t of Yearly EenewaMe Term InsiiiMice heretofore nanted me under the War Risk Insutroce Act shall cease and delennine on the dny the 
 
 heretofore (ranted to me, and in oooildenUim of therraotiugaf the United Et^Us Government Lite Insurance h 
 
 The amoont ot Yearly Renewable Term Insonncs which continues In force shaU b* payable to the foUowin* bonoflcjariea. 
 hereby revoked. 
 BENEnCIART OR BENEnCIARIES OF YEARLY RDfEWABLB TERM INSURANCE HEREIN RETAINED. 
 
 NAME OF BENEFICIARY. 
 
 POST-OFFICE ADDRESS, 
 (a) Number and stnat. 
 (t) CltT, town, or P.O. and State 
 
 
 nhe appUcanI 
 .•ppaedfor. 
 
 t must remit with this application a aim not leas than the amotmt of the first premium on the converted insurance 
 
 (Draft } 
 UcneyOrdari in the amount ol 
 Check J 
 
 WW wasinet mmaiy, quarttaa iwniwnnai, a 
 
 . pcemina on tbe ctmveited insuraaca. 
 
 INSTRUCTIONS. 
 
 FOR EXECUTING YOUR APPLICATION (ON FORM 739) FOR THE 
 CONVERSION OF YOUR GOVERNMENT INSURANCE. 
 
 (On Back of Form 739) 
 
 BEFORE you fiU out your application be sure to READ THESE IN- 
 STRUCTIONS CAREFULLY. 
 
 USE INK. Applications written in pencil cannot be accepted. WRITE 
 PLAINLY. 
 
 Failure to follow these instructions will cause delay in acting on your 
 application. 
 
 If you want to convert to more than one kind of insurance, you should 
 fill out a separate application for each form of insurance desired. Address 
 
224 COMPANY ADMINISTRATION 
 
 all applications to the Conversion Section, Bureau of War Risk Insurance, 
 Treasury Department, Washington, D, C. Keep a copy for yourself. 
 
 1. Name of applicant. — ^Your complete name is necessary. For ex- 
 ample, do not state the name as "J- P- Jones," "John P. Jones," or "J. 
 Paul Jones," but as "John Paul Jones." 
 
 2. Home address. — Your home address should be fully stated. If you 
 live in a large city, state the complete name of the street, avenue, boulevard, 
 or place, and give the house number. If you live in a town or village, 
 GIVE ONLY THE NAME OF THE TOWN OR VILLAGE POST 
 OFFICE FROM WHICH YOU RECEIVE YOUR MAIL, and rural 
 route number, if any. 
 
 3. Date of Birth.— Give the EXACT date of your birth, and the name 
 of the place where you were born. 
 
 4. Organization at time of applying for War Risk Insurance. — This 
 is necessary to identify your application for Term Insurance. 
 
 5. Army serial number. — Your army serial number, marine corps 
 service number, and date of enlistment should be stated. 
 
 6. Present organization or organization at date of discharge. — The 
 organization and date of your discharge are important, and also your 
 rank, grade, or rating, organization, regiment, station or ship, at the time 
 of discharge. 
 
 7. The amount of Government Term Insurance. — The amount of 
 your Term Insurance should be accurately stated. 
 
 8. Certificate number. — The number of the certifice issued for your 
 Term Insurance should be stated. 
 
 9. Last month for which Term Premium was paid. — ^You should state 
 the last month for which you paid your premium on Term Insurance. If 
 the same has lapsed, it will be necessary for you to apply for reinstatement 
 on Bureau Form No. 742, which may be obtained from the Conservation 
 Section, Bureau of War Risk Insurance, Washington, D. C. Before 
 converted insurance is issued, premium must be paid for the month of 
 grace on the Term Insurance for the amount it is desired to reinstate, during 
 which you were automatically protected. (See also par. 19.) 
 
 10. Monthly premium paid. — You should state the amount you have 
 paid as monthly premium on Term Insurance. 
 
 11. The amount of insurance you desire to convert. — You should state 
 the amount of insurance you desire to convert, and you should put an 
 "X" before the plan selected. 
 
 12. Method of paying premiimis. — You should put an "X" in the proper 
 space to show HOW you wish to pay premiums. 
 
 13. Beneficiaries under converted insurance. — You should write the 
 name or names of beneficiaries in full. Do not state the name to be 
 "Mrs. John Paul Jones," but it should be stated as "Mary Jane Jones." 
 You should also state what relation the benficiary is to you, whether wife 
 or husband, child, grandchild, parent, brother, or sister. 
 
 14. Term Insurance continued. — If you convert only part of your in- 
 surance now and continue the remainder as Term Insurance, you should 
 state the amount of Term Insurance you desire to continue. 
 
 15. Term Insurance beneficiaries. — If you continue a part of your in- 
 surance on the term basis, the full name of the beneficiary for the Term 
 Insurance must be stated in the space provided. 
 
 16. Signed at. — In this space should be written the name of the town 
 and the date when application is signed. 
 
 17. Witness of signature. — Your signature must be witnessed by a dis- 
 interested person, who should sign on the line indicated "Witnessed by." 
 
 18. Address of witness. — The address of the witness should also be 
 stated on the Hne provided for this purpose. 
 
 19. Payment of premiimis. — Your application cannot be approved 
 unless accompanied by a remittance to cover first premium in accordance 
 with application. In making remittance by money order, strike out "draft' ' 
 and "check;" if by draft, strike out "money order," and "check;" and if 
 by check, strike out "money order" and "draft." You will then again 
 sign your name in full- on line for that purpose, designated "Applicant 
 sign here," at bottom of application. The Bureau can not accept stamps 
 in payment of any premium or any part of premium. 
 
COMPANY ADMINISTRATION 225 
 
 NOTES ON FORM 739. 
 
 (a) Duplicate application for conversion of Government War Risk Insurance (Treasury 
 Department, B. W. R. /., Form 739) will not be sent to The Adjutant General of the Army 
 for file. No duplicate is required unless the officer or enlisted man desires a copy for his per- 
 sonal file. 
 
 After notations have been made on the service record and pay card as required by Circular 
 No. 288, War Department, 1919, the original will be forwarded to the Bureau of War Risk 
 Insurance through the channels prescribed in paragraph 6, Special Regulations No 72 War 
 Department, 1919. (Cir. 303, W. D., 1919.) 
 
 (b) Where application for converted insurance is made without a prior application for term 
 insurance, the date of the enlistment must be entered on the form in order that the Bureau of 
 War Risk Insurance may be informed as to whether or not the application was executed within 
 120 days after enlistment. (Cir. 442, W. D., 1919.) 
 
 (c) Treasury Decision No. 52 provides that the premium covered by deduction on the last 
 day of any month shall be considered as paying for the full month following. It appears that 
 in the preparation of Form 739 some officers are indicating this month in answer to Question 
 9 on the form and that others are stating the month in which the deduction was made. 
 
 In order that the Bureau may be fully advised as to the period coveted by the last payment 
 for term insurance, the words "Last month for which Term premium was paid" under 
 Question 9, will be ruled out and the following words inserted, "Last premium for Term Insur- 
 ance deducted on , 19 , payroll." (Cir. 563, W. D., 1919.) 
 
 REENLISTMENT, 
 
 Renewal of Authorization for Deduction from P*y— Yearly Renewable J'erm Insurance 
 
 Premiums. 
 
 This form is to be used only after reealisdnent or reentn ialo acdre serrica and onlf for the ptupoae of renewinf prerioal 
 authorization of deduction from pay for Yearly Renewable Term buorahce. Rev iaiKuaaee and additional uutnance moat be appUe^ 
 for on Treasury Department Form 2A. 
 
 1. Mj Army Serial No. ..^.^U-.T-ilt^— Certificate No. (if known to you) -.^. 
 
 2. My full name is.. HSiVi?!^ 1BWR£NCE. .XlflVXllSQli. 
 
 (First.) • _J.\^ ^_. (Middle.) ^_ . (LMtli»a».)j 
 
 3. Home address ^/f.rS IZST.^ i^rt XOjAmTM.Or.-^t-l*^^ - 
 
 - (Number and street or rural route.) (Caty, town, or poet offin.) 
 
 4. I was born on SdVy^S. 1.. J.S'?^- - Age, nearest birthday ^JUL'4A years. 
 
 (Month.) (Dmy.) (yW.^ -j— ^ I Q I f* 
 
 5. Date of tliis enlistment or this entry into active service.. ..VJ.I/KlC. — 13- l.jXO- 
 
 (Month.) (Day.) iy—t.) 
 
 6. Date of last discharge or laat separation .from active service ^\XV\Q^ 1. .^.^J-O-— - 
 
 7. Rank and organization at time of making original application for Yearly Renewabl e Term Insurance: 
 
 ..me^.SL.;5a.t:._._ iCo.i?..^.45^HjTj3^ _ 
 
 (Ran]corn4n«.) ' (OrgBnl»U<^_ 
 
 8. Amoimt of Yearly Renewable Term Insurance carried before reenlistment $ — .SlQ.O.O.m. 
 
 9. Of which I wish to continue %...5.QQQ_j>, - 
 
 10. Date of previous application or appUcations for Yearly Renewable Term Insurance .S^.V^.'.V. — LQ..,,ln}j-. 
 
 11. Last month for which premium was paid -..ll.rld-lV Lfvlxjl 
 
 (Month.) f (Ye&r.) 
 
 12. This payment was made ..{Deduction. rom pay. ^ 
 
 13. Amount of premium payable each month during current fiscal year, $_..^.i.j(7-W- 
 
 14. I desire that my Yearly Renewable Term Insurance be payable to the following beneficiaries; any previous 
 
 designation of beneficiaries is hereby revoked : 
 
 BENEPICIARY OR BENEFICtARIES OF YEARLY RENEWABLE TERM INSURANCI HEREBY CONTINUED. 
 
 UEL.tno.vsHiP TO Me. 
 
 Name of Beneficiaby. I Post-Oitice Addbess. 
 
 (If married woman her own Christian i 
 must be.stated). 
 
 (a) Number and street. 
 (6) City, town, or postoffice, and State. 
 
 .K?.e|?.he.yy:. 
 
 (First. )^ (Middle.) (Last name.) 
 
 (a) MHZ I5t''.5»: 
 
 (a) - - 
 
 (b) 
 
 (a) 
 
 (6) 
 
 (t) 
 
 ].5. I authorize the necessary monthly deductions from my pay, or if insufficient, from any deposit with 
 the United States, in payment of the premiums as they become due. 
 
 Signed at (on board) .^."t-.T^OLTTJ^iiy -/ll/ 
 
 the ....3*-^.. day of jl7I?«.€_ , 19./. 
 
 Witnessed by CU...1^i-(^:^^=^»<=^ {Sign liere) 
 
 Rank Ct.*|*^.ff .fl^.-. 
 
 Commanding .f?e.C..I-.w«.t'.iI]ef><>T'. 
 
 (Rftnk or rating.) 
 
 (Thb space for any notation* insurance officers may deem necessary.) 
 
APPENDIX IV 
 
 CHANGES IN ARMY REGULATIONS REGARDING THE 
 SURVEY OF PROPERTY 
 
 678. (Changed by C. A. R. No. 72.) Unserviceable property is, with 
 reference to its disposition, divided into classes as follows: 
 
 1. Property worn out by fair wear and tear in the service. 
 
 2, Property which has been rendered unserviceable from causes other 
 than fair wear and tear in the service. 
 
 Property of the first class will be disposed of in one of three ways. 
 
 (a) It may be turned directly over to the salvage officer, without the 
 action of a survey, accompanied by a certificate of the responsible officer 
 that it has been worn out by fair wear and tear in the service, and dis- 
 posed of by him under the provisions of Special Regulations No. 77. This 
 procedure will be followed when properly was obviously rendered unserv- 
 iceable by fair wear and tear. 
 
 (b) It may be submitted to a surveying officer and disposed of as in- 
 dicated in paragraph 717. This procedure will be followed when it is 
 not obvious that the property was rendered unserviceable by fair wear 
 and tear, or where there is a difference of opinion between the salvage 
 officer and the responsible officer on that point. 
 
 , (c) It may be submitted directly to an inspector. 
 
 When replacement of articles disposed of under (a) is desired, the re- 
 sponsible officer will submit, with the articles turned in, a requisition for 
 an equal number of like articles and the salvage officer will indorse the 
 requisition over his signature "exchanged." If no replacement is re- 
 quired, a receiving report signed by the salvage officer shall constitute a 
 valid voucher on which the property listed thereon may be dropped from 
 the Property Loan Record or from Form No. 637, A. G. O. 
 
 Property of the second class will be submitted to a surveying officer, 
 except as provided in paragraph 1073 in case of public animals, and will 
 be disposed of under the provisions of paragraph 717. The inventory 
 and inspection reports on this class of property will be accompanied by 
 the report of the surveying officer. 
 
 Arms for which a test for determining unserviceability is definitely pre- 
 scribed, and which have not been subjected to the same, are excepted 
 from the apph cation of the above. 
 
 Property falling under the classifications indicated in paragraphs 1488 
 and 1566 will not be considered subject to the provisions of this paragraph 
 until the necessary permission for its submission to a surveying officer or 
 inspector has been obtained. (C. A. R. No. 96, Oct. 16, 1919.) 
 
 1073. (Changed by C. A. R. No. 58.) Add the following sentence to 
 the first subparagraph: Public animals that have been inspected and con- 
 demned because of total blindness will not be ordered sold, but will be 
 destroyed, even if otherwise serviceably sound. (C. A. R. No. 96, Oct. 
 16, 1919.) 
 
 [454, A. G. O.] 
 
 717. (Changed by C. A. R. No. 78.) On the approved recommendation 
 
 226 
 
COMPANY ADMINISTRATION 227 
 
 of a surveying officer the following property may be destroyed: (a) Cloth- 
 ing infected with contagious disease; and (&) stores that have become so 
 deteriorated as to endanger health or injure other stores. The surveying 
 officer's report will show all other unserviceable property belonging to 
 ckss 1 (par. 678) "to be salvaged," and upon approval by the commanding 
 officer this property will be turned over to the reclamation officer of the 
 Quartermaster Corps, who will acknowledge its receipt on the voucher 
 which authorizes its salvage. The reclamation officer will render no return 
 for this property. 
 
 Property of class 2 (par. 678) not destroyed under (a) or (b) above will 
 be submitted to an inspector after action by a surveying officer, except 
 that in any case where a surveying officer recommends that the value of 
 the property surveyed be charged against some person in the military 
 service, or in any case where perishable stores are in a state of deteriora- 
 tion, such property will be turned over to the reclamation officer for salvage 
 without the action of an inspector upon the approval of the report of the 
 surveying officer. 
 
 When the disposition of unserviceable articles is covered by specific 
 instructions of any of the supply departments they will be disposed of in 
 accordance with such instructions in lieu of being salvaged under the pro- 
 visions of this paragraph, but requests for specific instructions will not be 
 submitted in individual cases instead of placing the property before a 
 surveying officer or inspector. 
 
 Before ordering the destruction or salvage of property or stores under 
 the provisions of this paragraph the commanding officer will personally 
 inspect the same and will be held responsible that the conditions justify 
 the action, except at stations commanded by a general officer, who is 
 authorized to designate a regimental or higher commander to make the 
 inspection. In case the invoice value of the property or stores involved 
 exceeds $500, the approval of the next higher administrative commander, 
 except as provided in paragraph 7233^, will be obtained before destruction 
 or salvage of the property or stores, as provided in paragraph 719, except 
 that in case the property or stores are to be destroyed under (a) or (b) 
 above, or in case perishable stores are in a state of deterioration, the 
 property cr stores will be destroyed or salvaged and this action noted on 
 the report of survey before it is forwarded for the approval of the next 
 higher commander. (C. A. R. No. 98, Dec. 3, 1919.) 
 [400.7, A. G. O.] 
 
 (Circulai: 11.) 
 
 1. Under the provisions of paragraph 683, Army Regulations, when 
 public property, of a value greater than $10, has been lost, damaged, or 
 destroyed, a surveying officer will be appointed to fix the responsibility 
 under the following circumstances: 
 
 (a) When the property has been lost or damaged in transit.^ 
 
 (b) When the property has been lost or damaged on transfer from one. 
 officer to another.^ 
 
 (c) When the property has been ordered abandoned. 
 
 1 After invoicing officer, shipper, and carrier have refused responsibility for such loss oi- 
 damage as referred to them by an Over, Short and Damaged Report (P. & S. Form) ini- 
 tiated by consignee. 
 
 2 Meaning when loss or damage is discovered when accountability for property is 
 transferred. 
 
228 COMPANY ADMINISTRATION 
 
 (d) When the property has been lost by a deserter.^ 
 
 (e) When it is desired to charge an enlisted man for the loss, damage, or 
 destruction of property due to his own neglect and he declines to accept 
 such charge.'* 
 
 2. When public property, of a value greater than $10, has been lost, 
 damaged,^ or destroyed under circumstances other than those set forth in 
 the preceding paragraph, the accountable officer may, in lieu of a report 
 of survey, prepare and execute an affidavit, or a certificate supported by 
 one or more affiidavits, setting forth the circumstances on which he will 
 rely to show that the loss, damage, or destruction was unavoidable and 
 not due to the fault or rieglect of any one concerned. This paper, or papers, 
 will be prepared in triplicate, and the three copies, all of which must be 
 completely executed, signed, and (in the case of affidavits) attested, will 
 be distributed as follows: 
 
 (a) Two copies, the original and duplicate, to the zone property auditor 
 who is charged with auditing the property account from which the property 
 is to be dropped. 
 
 (6) One copy, the triplicate, retained by the accountable officer, and 
 filed with the credH vouchers of the property record to which it pertains, 
 as a voucher for dropping the property from the records. 
 
 The zone property auditor will forward the original to the Director of 
 Finance, Munitions Building, Washington, D. C, for the approval of 
 the Secretary of War, and he will not accept the paper as a complete 
 voucher for dropping this property until the action of the Secretary of 
 War has been communicated to him. 
 
 3. When public property of the value of SIO or less has been lost, 
 damaged, or destroyed, the accountable officer will prepare and execute 
 an affidavit, or a certificate supported by one or more affidavits, in the 
 manner provided in the foregoing paragraph, except that only one copy 
 will be required, which will be filed with the credit vouchers of the property 
 record to which it pertains, as a voucher for dropping the property from 
 the records.^ 
 
 4. Where the provisions of this circular are in conflict with Army Regu- 
 lations or other Regulations, this circular will govern pending revision of 
 such regulations. (Cir. No. 11, 1920.) 
 
 » This has been held to apply to property of a value of $10 or less also; this same pro- 
 vision applies to property pertaining to an insane soldier. 
 
 * This has been held to apply to property of a value of $10 or less also (see A. R. 686). 
 ' Property damaged through fair wear and tear is excepted (see A. R. 678 as changed). 
 
 • This paragraph is held not to apply to property lost or damaged and pertaining to a 
 deserter or insane soldier, nor to property lost, damaged or destroyed through neglect of 
 a soldier and for which he declines charge without survey. 
 
APPENDIX V 
 
 CHANGES OF PARAGRAPHS OF THE ARMY REGULA- 
 TIONS, 1913, AND COMPILATION OF ORDERS 
 
 List of Numbers of Paragraphs of Army Regulations and Compilation of 
 Orders That Have Been Changed Since the Latest Corrected Edition of 
 the Publications, to Include December, 1917. 
 
 1. ARMY REGULATIONS, 1913 [Corrected to Apr. 15, 1917.] 
 
 Paragraph. 
 
 Changes No. 
 
 Paragraph. 
 
 Changes No. 
 
 Paragraph. 
 
 Changes No. 
 
 13 
 
 58 
 
 569 
 
 58 
 
 938 
 
 65 
 
 87 
 
 61 
 
 630.....-- 
 
 60 
 
 939 
 
 65 
 
 104 
 
 65 
 
 661 
 
 • 56 
 
 943 
 
 66 
 
 lis 
 
 65 
 
 58.65 
 
 678 
 
 681-A..- 
 
 56 
 
 56,65 
 
 1009 
 
 59 
 
 117 
 
 1023 
 
 65 
 
 119 
 
 58,62 
 
 681-B--. 
 
 56 
 
 1067 
 
 57 
 
 120_._.-.. 
 
 58,62 
 
 681-C— - 
 
 56 
 
 1069 
 
 57 
 
 124 
 
 58,62 
 
 681-D--- 
 
 56 
 
 1070 
 
 57 
 
 125 
 
 .-• 58.62 
 
 6S1-E--.- 
 
 56 
 
 1071 
 
 57 
 
 126J^ 
 
 58,62 
 
 681-F--.. 
 
 56 
 
 1073 
 
 58 
 
 127 
 
 58 
 
 681-G-... 
 
 56 
 
 1077 
 
 62 
 
 129 
 
 65 
 
 681-H.-.. 
 681-1 
 
 56 
 
 56 
 
 1086 
 
 1106 
 
 56 
 
 147i^ 
 
 57 
 
 64 
 
 64 
 
 64 
 
 61 
 
 57 
 
 60 
 
 56 
 
 159 
 
 681-J 
 
 56 
 
 1123-- - 
 
 57 
 
 160 . 
 
 681-K.... 
 
 681-L 
 
 681-M 
 
 681-N 
 
 681-0 
 
 56 
 
 56 
 
 56 
 
 - 56 
 
 65. 
 
 1146 
 
 65 
 
 161 — 
 
 1157-. _ 
 
 65 
 
 167 
 
 1158. 
 
 65 
 
 191— . 
 
 1159 
 
 - - 65 
 
 193 
 
 1160 
 
 65 
 
 193^ 
 
 58 
 
 59 
 
 681-P 
 
 693 
 
 65 
 
 .. 65 
 
 1161 
 
 - . 65 
 
 2083^ 
 
 11611^-.- 
 
 57,65 
 
 222i^.._ 
 
 58 
 
 60 
 
 62 
 
 66 
 
 66 
 
 694 
 
 707. 
 
 717- _ 
 
 56 
 
 62 
 
 56 
 
 1162 
 
 ... . 65 
 
 238 
 
 1163- 
 
 65 
 
 238H 
 
 240 
 
 1164 
 
 65 
 
 721 
 
 733 
 
 57 
 
 59.60,66 
 
 1165.. - 
 
 65 
 
 240^ 
 
 1166 . 
 
 65 
 
 246H 
 
 57 
 
 57 
 
 878 
 
 879 
 
 61 
 
 61 
 
 1167.. . 
 
 65 
 
 261 
 
 1167)^... 
 
 58 
 
 271 . 
 
 . 60,66 
 
 .. 56 
 
 880 
 
 881 
 
 61 
 
 61 
 
 1168.- . 
 
 . . 65 
 
 281 
 
 1168^... 
 
 65 
 
 303 J^ 
 
 58 
 
 882 
 
 61 
 
 1170 
 
 65 
 
 304 
 
 58 
 
 .__. 60 
 
 58,63 
 
 59 
 
 59 
 
 883 
 
 .884 
 
 887 
 
 888 
 
 890 
 
 61 
 
 61 
 
 61 
 
 61 
 
 61 
 
 1174.- . 
 
 58 
 
 327 
 
 1186 
 
 ... - 57 
 
 329 
 
 1212.. _ 
 
 58 66 
 
 377 . 
 
 1217 
 
 58 
 
 378 
 
 1259K--- 
 
 62 
 
 385 
 
 59 
 
 59 
 
 891 
 
 892 
 
 61 
 
 61 
 
 1296 
 
 .._ 62 
 
 448K 
 
 1344 
 
 58 
 
 449 
 
 57 
 
 892>^ 
 
 61 
 
 1345 
 
 66 
 
 464 
 
 64 
 
 898 
 
 61 
 
 1415 
 
 57 
 
 4641^ 
 
 64 
 
 900 
 
 -- 61 
 
 1421^.- 
 
 58 
 
 465 
 
 64 
 
 901 
 
 61 
 
 1489 
 
 57 
 
 466 
 
 64 
 
 902 
 
 61 
 
 1512H--- 
 
 59 
 
 467 - 
 
 64 
 
 64 
 
 903 
 
 904 
 
 61 
 
 61 
 
 1S20 .... 
 
 66 
 
 468 
 
 1535 
 
 56, 65 
 
 469 -- 
 
 64 
 
 906 
 
 61 
 
 1536 
 
 65 
 
 470 - 
 
 64 
 
 907 
 
 61 
 
 1545 
 
 63 
 
 491 
 
 58 
 
 911 
 
 65 
 
 1557 
 
 63 
 
 521 
 
 59 
 
 912 
 
 61 
 
 1562 
 
 62 
 
 561 .. 
 
 63 
 
 913 
 
 61 
 
 
 
 COMPILATION OF C 
 
 )RDERS, 1881 
 
 -1915, AND 1 
 
 916 SUPPLEMENT. 
 
 Paragraph. 
 
 Changes No. 
 
 Paragraph. 
 
 Changes No. 
 
 Paragraph. 
 
 Changes No, 
 
 5 
 
 6 
 
 no 
 
 3 
 
 199 
 
 7 
 
 7 
 
 3 
 
 118 
 
 3 
 
 207 
 
 1 
 
 15 _..- 
 
 1 
 
 130 
 
 1,2 
 
 215 
 
 5 
 
 41 
 
 2 
 
 134}4 
 
 5, 6 
 
 227 
 
 2 
 
 44 
 
 6 
 
 136 
 
 2 
 
 247 
 
 3 
 
 61 
 
 3 
 
 152 
 
 4 
 
 252 
 
 2 
 
 84... 
 
 5 
 
 170 
 
 5 
 
 264 
 
 4 
 
 87... 
 
 2 
 
 171 
 
 3 
 
 265 
 
 4 
 
 88 
 
 6 
 
 4 
 
 4 
 
 172- 
 
 4 
 
 272 
 
 4 
 
 91 
 
 176 
 
 6 
 
 273 
 
 288M 
 
 2,4 
 
 92- 
 
 185 
 
 4 
 
 6 
 
 95 
 
 1 
 
 190 
 
 3 
 
 308 
 
 1 
 
 96 
 
 7 
 
 193 
 
 2 
 
 310 
 
 5 
 
 229 
 
230 
 
 COMPANY ADMINISTRATION 
 
 List of Numbers of Paragraphs of Army Regulations and Compilation of 
 Orders That Have Been Changed, January 1, 1918, to December 31, 1918. 
 
 1. ARMY REGULATIONS, 1913. 
 
 
 Ch anges 
 
 
 Changes 
 
 
 Changes 
 
 Paragrar 
 
 )h. No. 
 
 Paragraph. 
 
 No. 
 
 Paragraph. 
 
 No. 
 
 6 
 
 - -- 73 
 
 --..73.76 
 
 73 
 
 681-0 
 
 683. 
 
 693. 
 
 76 
 
 76 
 
 76 
 
 1174... 
 
 79 
 
 9 
 
 1182 
 
 74 
 
 18.... 
 
 1201 
 
 74 
 
 45.... 
 
 82 
 
 695 
 
 73 
 
 1203 
 
 70 
 
 71.... 
 
 74 
 
 698 
 
 76 
 
 1205 
 
 67,72 
 
 83 
 
 
 701 
 
 74 
 
 1207 
 
 76 
 
 83K , 
 
 77 
 
 717.-— 
 
 .. 68,72,78 
 
 1209 
 
 76 
 
 84 
 
 
 733 
 
 737 
 
 78 
 
 74 
 
 1212 
 
 82 
 
 85 . 
 
 1215 
 
 -. 74.76 
 
 87-... 
 
 77,83 
 
 762 
 
 73 
 
 1220 
 
 83 
 
 114... 
 
 71 
 
 778 
 
 782 
 
 784 
 
 824.. 
 
 ..... 70 
 
 67 
 
 67 
 
 70 
 
 1223 
 
 1224 
 
 1226 
 
 1228 
 
 69,70,72.75,79 
 
 118... 
 
 74 
 
 
 121- . 
 
 67 
 
 . 75 
 
 126}^ 
 
 67 
 
 
 131... 
 
 72 
 
 840K— 
 
 75 
 
 U29A—. 
 
 82 
 
 132 
 
 81 
 
 .-... 74 
 
 841 ^ 
 
 76 
 
 1236- 
 
 1239 
 
 69,75 
 
 1391^ 
 
 842 
 
 76 
 
 74 
 
 148)4 
 
 69 
 
 843 
 
 844 
 
 76 
 
 76 
 
 1240 
 
 1242 
 
 74 
 
 162 
 
 
 69 
 
 162 J^ 
 
 
 845 
 
 76 
 
 1248 
 
 69 
 
 163 
 
 77 
 
 >46...' 
 
 849.... 
 
 850.... 
 
 76 
 
 76 
 
 76 
 
 1252 
 
 . - - 74 
 
 164 
 
 1254 
 
 1269 
 
 74 
 
 165 
 
 
 73 
 
 166 
 
 
 852 
 
 76 
 
 1269^—. 
 
 73 
 
 167 
 
 69 
 
 861 
 
 906 
 
 76 
 
 68 
 
 1272 
 
 76 
 
 169... 
 
 1342M--- 
 
 73,82 
 
 177... 
 
 74 
 
 907 
 
 68 
 
 1342>^.... 
 
 73,82 
 
 182 
 
 
 910 
 
 68 
 
 13431 
 1344 
 
 82 
 
 183 
 
 
 937 
 
 71 
 
 184 
 
 
 1006 
 
 69 
 
 1344H— - 
 
 81 
 
 185 
 
 
 1009 
 
 72.74 
 
 1345. 
 
 82 
 
 186 
 
 80 
 
 1012 
 
 1015.... 
 
 74 
 
 74 
 
 13701^.... 
 1370M— - 
 
 67 
 
 187 
 
 
 -- 74 
 
 188 
 
 
 1017. 
 
 74 
 
 1373 
 
 82 
 
 189 
 
 
 1036 
 
 81 
 
 1384 
 
 74 
 
 189H 
 
 
 1042.... 
 
 74 
 
 1385 
 
 67 
 
 191- 
 
 71.73,78,82 
 
 1044 
 
 .. 73,74.81 
 
 1405 
 
 72 
 
 193M 
 
 72,83 
 
 1045 
 
 74 
 
 1407 
 
 72 
 
 197— 
 
 73 
 
 1057.... 
 
 81 
 
 1433 
 
 74 
 
 199... 
 
 73 
 
 1074 
 
 74 
 
 1441 
 
 -.- 70 
 
 208>^ 
 
 71 
 
 1075 
 
 74 
 
 1442 
 
 70 
 
 222K 
 
 68 
 
 1076 
 
 74 
 
 1443 
 
 69,74 
 
 238— 
 
 73 
 
 1087 
 
 74 
 
 1444 
 
 -- 69 
 
 240... 
 
 75 
 
 1088...- 
 
 74 
 
 1444^.... 
 
 70 
 
 256... 
 
 72 
 
 1089 
 
 74 
 
 14591^.... 
 
 70 
 
 257... 
 
 81 
 
 1090 
 
 74 
 
 1460 
 
 69 
 
 271... 
 
 72 
 
 1091^ 
 
 74 
 
 1461 
 
 70 
 
 295... 
 
 81 
 
 1097... 
 
 74 
 
 1512M— - 
 
 74 
 
 351... 
 
 76 
 
 1098—- 
 
 81 
 
 1556 
 
 73 
 
 364... 
 
 73 
 
 78 
 
 nil.... 
 
 74.79 
 
 1566 
 
 1574 
 
 68 
 
 448 J^ 
 
 1121... 
 
 78 
 
 73 
 
 449... 
 
 73 
 
 1123 
 
 74.76 
 
 1575 
 
 73 
 
 464... 
 
 74 
 
 1127 
 
 74 
 
 1576 
 
 73 
 
 470.-. 
 
 71 
 
 1128. 
 
 70.81 
 
 1577 
 
 73 
 
 491.-- 
 
 70.72.81 
 
 1128H 
 
 ..... 78 
 
 1578 
 
 73 
 
 587— 
 
 74 
 
 1133 
 
 74,82 
 
 1579 
 
 73 
 
 600... 
 
 82 
 
 1136 
 
 76 
 
 1580 
 
 73 
 
 633... 
 
 71 
 
 1137 
 
 81 
 
 1581 
 
 73 
 
 634... 
 
 71 
 
 1138 
 
 72 
 
 1582 
 
 73 
 
 648... 
 
 74 
 
 68.72 
 
 1142 
 
 74,76 
 
 1583 
 
 73,78 
 
 678... 
 
 1165 
 
 81 
 
 1584 
 
 73 
 
 679-. 
 
 68 
 
 1167K 
 
 73 
 
 1585 
 
 73.83 
 
 680... 
 
 68 
 
 1169 
 
 76 
 
 
 
 681-A 
 
 76 
 
 1173 
 
 78 
 
 
 
 C 
 
 OMPILATION OF 
 
 ORDERS. 1881- 
 
 -1915, AND 
 
 1916 SUPPLEMENT 
 
 
 Changes 
 
 
 Changes 
 
 
 Changes 
 
 Paragrai 
 
 )h. No. 
 
 Paragraph. 
 
 No. 
 
 Paragraph 
 
 No. 
 
 174... 
 
 13 
 
 199 
 
 7 
 
 269..,.. _ 
 
 11 
 
 43..-. 
 
 9 
 
 1683^ 
 
 10 
 
 270 
 
 11 
 
 54..-. 
 
 11 
 
 210 
 
 11 
 
 288^ 
 
 ... 9 
 
 62.... 
 
 14 
 
 228H 
 
 11 
 
 288M 
 
 8 
 
 67.-.. 
 
 12 
 
 23m 
 
 13 
 
 292 
 
 12 
 
 68-. 
 
 14 
 
 265M 
 
 11 
 
 310 
 
 13 
 
 78.-.. 
 
 12 
 
 8 
 
 266 
 
 267 
 
 11 
 
 11 
 
 311 . 
 
 13 
 
 95-... 
 
 314 
 
 11 
 
 96—. 
 
 7 
 
 268 
 
 11 
 
 1 320 
 
 13 
 
 1341^ 
 
 7 
 
 
 
 
 
COM PA NY A DM I N ISTR ATION 
 
 231 
 
 List of Numbers of Paragraphs of Army Regulations and Compilation of 
 Orders That Have Been Changed Since Jaiuary 1, 1919. 
 
 1. ARMY REGULATIONS, 1913. 
 
 Changes 
 Paragraph No. 
 
 t240 '. 85 
 
 1251 88 
 
 1269 96 
 
 12801^ 91 
 
 1281 89 
 
 r301 88 
 
 1342M - 94 
 
 1344 88 
 
 1371 97 
 
 1421H 88 
 
 1439 99 
 
 1445 99 
 
 1446 99 
 
 1460 99 
 
 1470 85.94 
 
 14761^ 92 
 
 1490 85 
 
 1491 85 
 
 14923^ 85 
 
 1512M 86 
 
 1534 89 
 
 1538 89 
 
 1539 89 
 
 1547 86 
 
 1556 85 
 
 1557.... 86 
 
 157^ 86 
 
 1583 86 
 
 15841^ 96 
 
 1586 87 
 
 1588 96 
 
 1589 96 
 
 1590 9 
 
 1591 9 
 
 1592 9 
 
 1593.. 9 
 
 Changes 
 Paragraph. No. 
 
 210 22 
 
 230.. 18 
 
 238M 17.18,20 
 
 288K 15,21 
 
 292 18 
 
 310 15.19 
 
 
 Changes 
 
 
 Changes 
 
 Paragraph. 
 
 No. 
 
 Paragraph. 
 
 No. 
 
 9 
 
 ... 88.91 
 
 826 
 
 85 
 
 64 
 
 85 
 
 827 
 
 85 
 
 87 
 
 - - 86 
 
 829 
 
 93 
 
 llOH 
 
 93 
 
 829^.... 
 
 93 
 
 1.34 - 
 
 99 
 
 904 
 
 907 
 
 86 
 
 135 
 
 86,94 
 
 99 
 
 138 
 
 86 
 
 1073 
 
 1095 
 
 1098 
 
 96 
 
 152 
 
 86 
 
 87 
 
 187 
 
 85 
 
 84 
 
 191 
 
 86 
 
 1123 
 
 99 
 
 226 
 
 92 
 
 11253^... 
 
 99 
 
 227 
 
 92 97 
 
 1128 .. 
 
 93 
 
 228 
 
 92 
 
 11283^... 
 
 84 
 
 229 
 
 92 
 
 1136 
 
 86,91 
 
 230 . 
 
 92 
 
 92 
 
 1137 
 
 91 
 
 231 ... 
 
 1137M— 
 
 91 
 
 '311-^ 
 
 92 
 
 ... 90,01,96 
 
 1138- 
 
 90 
 
 235 
 
 1140 
 
 86 
 
 236 
 
 90 
 
 1174 
 
 98 
 
 237 
 
 .=-... 90 
 
 1194 
 
 98 
 
 238 
 
 90 
 
 1194>^... 
 
 98 
 
 2381^ 
 
 90 
 
 1205 
 
 95 
 
 238^ 
 
 90 
 
 1207 
 
 96 
 
 244 
 
 92 
 
 1208 
 
 89 
 
 322.... 
 
 86.95 
 
 1209 
 
 95 
 
 329 
 
 96 
 
 1212 
 
 99 
 
 348 
 
 99 
 
 1215..... 
 
 89.94 
 
 399 
 
 91 
 
 1216 
 
 98 
 
 448>^ 
 
 94 
 
 1217 
 
 92 
 
 669.... 
 
 84 
 
 1220 
 
 ...84.86.95,96 
 
 678 
 
 96 
 
 1221 
 
 86 
 
 686.... 
 
 91 
 
 1222 
 
 86.95 
 
 717 . 
 
 .- 98 
 
 1223 
 
 86,94,95.96.97 
 
 7233^ 
 
 97 
 
 1226 
 
 88 
 
 726 
 
 87 
 
 12263^... 
 
 94 
 
 805 
 
 84 
 
 1229M— 
 
 86 
 
 816 
 
 93 
 
 1230 
 
 97 
 
 824 
 
 84 
 
 
 
 COMPILATION OF 
 
 ORDERS. 1881-1915, AN 
 
 
 Changes 
 
 
 Changes 
 
 Paragraph. 
 
 No. 
 
 Paragraph. 
 
 No. 
 
 21 
 
 18 
 
 123 
 
 19.20 
 
 22 
 
 18 
 
 124 
 
 20 
 
 23... 
 
 18 
 
 125 
 
 20 
 
 24 
 
 18 
 
 126 
 
 20 
 
 25 
 
 18 
 
 127 
 
 20 
 
 63 
 
 20 
 
 127Ji.... 
 
 20 
 
 68 
 
 17.19 
 
 128 
 
 20 
 
 69 
 
 15 
 
 129 
 
 20 
 
 118 
 
 20 
 
 130 
 
 18,20 
 
 119 
 
 20 
 
 130K— - 
 
 20 
 
 120 
 
 20 
 
 131. .... 
 
 20 
 
 121 
 
 20 
 
 .174 
 
 22 
 
 122 
 
 20 
 
 210 
 
 15 
 
 311... 
 314M. 
 
 325 
 
 334... 
 3.35... 
 336... 
 
INDEX 
 
 A. 
 Abbreviations: Paragraph c. 
 
 Use of, in preparing records, reports, returns, etc 4,1946 
 
 For duty roster 31c 
 
 Absence with leave: 
 
 How noted on company morning report 14 
 
 Records and forms involved in case of 1836 (13) and (14) 
 
 {See also "Leave of absence" and "Furlough.") 
 Absence without leave: 
 Notation of — 
 
 On company morning report 192a, I4k 
 
 On duty roster 1926 
 
 On service record 1 92c 
 
 Clothing and equipment left in camp or quarters by soldier 192d 
 
 Preparation of charges in cases not amenable to company discipline 192« 
 
 Notation on final statement in case of retention of soldier in service on account of 1 8 1 g 
 
 Records and forms involved in case of 1836 (15) 
 
 Account, company fund. (See "Company fund account.") 
 
 A dditional sheets for company morning report 20 
 
 Additional space for entries: 
 
 On service record 112 
 
 On inventory of effects 138<f 
 
 Advice of soldiers' deposits: 
 
 Form for 167 
 
 Preparation and disposition 586, 167a 
 
 To include only deposits with one quartermaster on a given date 1676 
 
 Comparison of entries on with deposit books 58d, 167c 
 
 Allotments of enlisted men: 
 
 Notation on service record of change or discontinuance 116 
 
 Form for 168 
 
 By whom made 168a 
 
 Renewal of discontinued 1686 
 
 May not be made to enemy aliens 168c 
 
 Form prepared in duplicate 1 6Sd 
 
 Verification by company commander 168« 
 
 Notation on service record 168/ 
 
 Disposition of form 168g 
 
 Allotments of enlisted men, discontinuance of: 
 
 Form for 169 
 
 Request not r.ecessary when allotment is to run for full period for which granted 169a 
 
 Circumstances under which discontinued 1696 
 
 Single copy only of form prepared 169c (I) 
 
 Notification from zone finance officer, Washington, D. C. 169t (2) 
 
 Stoppage of pay pending receipt of notification from zone finance officer. 169c (3) 
 
 Notation on service record 169c (4) 
 
 In case of death, discharge, furlough to reserve, retirement, or desertion _. 169d 
 
 Notification to zone finance officer, Washington, D. C 169d (l) 
 
 Cases occurring within continental limits of United States 169d (2) 
 
 Cases occurring without continental limits of United States...- 169d (3) 
 
 Erroneous payments on account of failure to report 169e 
 
 Animals, descriptive card of public. (See "Descriptive card of public animals.") 
 Annual report of individual classification in pistol practice. (See "Report of indi- 
 vidual classification in pistol practice.") 
 Annual report of individual classification in rifle practice.. (See "Report of indi- 
 vidual classification in rifle practice.") 
 
 232 
 
COMPANY ADMINISTRATION 233 
 
 Application for retirement. {See "Retirement of enlisted men.") Paragraph No. 
 
 Application and coordination, purpose of section dealing with 182 
 
 Appointment, promotion, and reduction of noncommissioned officers. (See "Non- 
 commissioned officers.") 
 Arrest and confinement: 
 Notation of — 
 
 On morning report 14^1, 189 
 
 On duty roster 29a, 189 
 
 Service record 189 
 
 Clothing and equipment of soldier confined 1896 (2) 
 
 Records and form.s involved in case of 1836 
 
 In hands of civil authorities lS9d 
 
 Assignment: 
 
 Notation of — 
 
 On morning report 14 
 
 On service record 185a, 185c 
 
 On duty roster 185c (3). 316 
 
 Gains by 185 
 
 Clothing and equipment of soldier 485c (4) 
 
 Identification tag of soldier . 185c (5) 
 
 Attached officers and enlisted men: 
 How accounted for — 
 
 On company and headquarters company morning report 12, 14w 
 
 On company return 41 
 
 For target practice — 
 
 Record of known-distance rifle practice^ 1446 
 
 Record of pistol practice 1456 
 
 Authentication: 
 
 Of company morning report — 
 
 By company commander 15a and 6 
 
 By personal adjutant 15c and e 
 
 Legibility of L 15rf 
 
 Of company sick report — 
 
 By company officer and medical officer 26 
 
 Erasures on , 25 
 
 Of erasures — 
 
 Company council book , 92rf 
 
 On company sick report 25 
 
 B. 
 
 Badges, campaign. (See Service medals.) 
 
 Bank: 
 
 Procedure in transferring company fund deposited in 93d 
 
 Statement secured when company fund transferred 93/ 
 
 Company fund deposited in 94 
 
 Basic allowances. {See Tables of basic allowances.) 
 
 Blank forms (list of, in numerical sequence, preceding par. 131: 
 
 Purpose of section relative to 131 
 
 A. G. O. forms 131-166 
 
 Q. M. C. P. & S.. W. D.. and I. G. D. forms .... , 167-181 
 
 Carried in company field desk 2176 and c 
 
 Filed in "Reminder " ... 205c 
 
 Procurement of 217a 
 
 Book: 
 
 Correspondence. (5ec "Correspondence book.") 
 Company council. {See "Company council book.") 
 Soldier's deposit. {See "Deposit book.") 
 
 C. 
 
 Campaign badges. {See Service medals.) 
 
 Card, descriptive, of public animals. {See "Descriptive card of public animals.") 
 Card, pay. {See "Pay card.") 
 
 Card, record, of enlisted man of staff corps or department. {See "Record card of en- 
 listed man of staff corps or department.") 
 ('ards, filing {See "Company field desk.") 
 
234 COMPANY ADMINISTRATIOX 
 
 Paragraph No. 
 
 Casual officers and enlisted men 12 
 
 Certificate of disability for discharge: 
 
 Form number of 133 
 
 Preparation of, by company commander 133a 
 
 Action on, by regimental or post commander 1336 
 
 Report of board of medical officers 133c 
 
 Action on, by surgeon of command 133d 
 
 Notation of reason for discharge on final statement 133c 
 
 Form for discharge certificate 133/ 
 
 In case of insane soldier ^ 133g 
 
 Certificate of discharge. (See "Discharge certificate.") 
 
 Certificate of furlough to reserve: 
 
 Form number 155 
 
 To be signed by field officer of regiment or other organization or by commanding 
 
 officer 155a (1) and (2) 
 
 Signature of company commander _, 155a (3) 
 
 Furlough to reserve, when effective 155b 
 
 Perms to be kept in personal custody of company commander: I55d 
 
 Loss of 155e (1) 
 
 Not to be forwarded in correspondence lS5c (2) 
 
 Not to be prepared on typewriting machine. 155/ 
 
 Notation on — 
 
 Cause of furlough to reserve 155c 
 
 Of character given soldier 155g 
 
 In case of soldier retained in service to make good time lost or for the con- 
 venience of Government I55h 
 
 Of amounts paid on final statements I55i 
 
 In case of soldier fitted for commission in volunteers 155i 
 
 Disposition of service record and individual equipment record 155fe 
 
 (See also "Furlough to reserve.") 
 
 Change, date and hour of, how noted on company morning report 14a 
 
 Change in status, report of. (See "Report of change.") 
 
 Changes in command, how noted on company morning report I4e 
 
 Character: 
 
 Notation of — 
 
 On certificate of furlough to reserve 155g 
 
 On discharge certificate 157j (2) 
 
 Charge sheet: Form number 159 
 
 Charges for trial by court-martial: 
 
 Preparation of 159a 
 
 Accompanied by _ __ _ 159fc 
 
 Evidence of previous conviction to accompany 159c and e 
 
 Statement of testimony to be expected from material witnesses _^ 159d 
 
 Notations on service record in case of conviction. 159g 
 
 Forms for synopses 1 59h 
 
 Charges, statement of. (Sc«r "Statement of charges.") 
 
 China and glassware: Broken in service 67c, i.76d 
 
 Citations, notation of: 
 
 On -service record 115 
 
 On discharge certificate 157n 
 
 Civil authorities, absence in hands of: 
 
 Notation of, on morning report 14yj 
 
 Recorded as confinement 189d 
 
 Classification in pistol practice. (See "Report of individual classification in pistol 
 practice.") 
 
 Classification in rifle practice. (See ' ' Report of individual classification in rifle prac- 
 tice.") 
 
 Classification of firing under special course A. (5c« " Report of classification of firing 
 under special course A.") 
 
 Clothing and equipment of soldier: 
 
 Admitted to hospital 188e 
 
 Absent without leave 192d 
 
 In confinement - 1896(2) 
 
 Transferred 66. 185c(4).186l2 
 
COMPANY ADMINISTRATION 235 
 
 Clothing, issue of: Paragraph No 
 
 Individual or bulk 72 
 
 Individual 73 
 
 Inbulk... 74 
 
 Filing and disposition of record.-.. 75 
 
 Clothing slip. {See '"Individual clothing slip") 
 
 Collections, company -• .,.. 57 
 
 Combat practice, record of company 101c 
 
 Company: 
 
 Term defined 2a 
 
 Detached, defined 2c 
 
 Separate , defined 26 
 
 Company collections 57 
 
 Company combat practice, record of 101c 
 
 Company commander, action taken by: 
 
 Upon receipt of service record of soldier joined by transfer or assignment 185c 
 
 When enlisted man is tra;nsferred from company 186 
 
 Before forwarding furlough for approval I91d 
 
 When a soldier goes on furlough 19 le 
 
 Upon receipt of information of death of soldier 195f 
 
 Company council book: 
 
 Form number 172 
 
 Contents 87 
 
 The company fund 88 
 
 Company council of administration 89 
 
 Inspections 90 
 
 Authori.ied expenditures 91 
 
 Instructions 92 
 
 Transfer of fund 93 
 
 Property purchased 95 
 
 Filing 96.210 
 
 {See also "Company fund.") 
 
 Company council of administration 89 
 
 Company equipment record: 
 
 Field and garrison equipment 61 
 
 Components of 62 
 
 Property loan record 63 
 
 Replenishment of equipment — 64 
 
 Articles turned in as surplus 65 
 
 Articles retained by a soldier when transferred or detached . 66 
 
 Equipment worn out or otherwise rendered unserviceable 67 
 
 Property lost, damaged, or destroyed.. 68 
 
 Transferring the company equipment 69 
 
 Filing •- 70,211 
 
 Audit and disposition 71 
 
 {See also "Property loan record.") 
 
 Company field desk: 
 
 Use of prescribed 1 99 
 
 Company field desk A 200 
 
 Company field desk B 201 
 
 Filing cards 202 
 
 Trays- 
 Service record 203 
 
 Miscellaneous record 204 
 
 Reminder 205 
 
 Record of clothing issues 207 
 
 Descriptive card of public animals 208 
 
 Correspondence book and documents filed • 209 
 
 Company council book 210 
 
 Property records 211 
 
 Individual equipment records 1 212 
 
 Five-year file section 213 
 
 Target record 214 
 
 Permanent file 215 
 
 Army Regulations, special regulations, etc 216 
 
236 COMPANY ADMINISTRATION 
 
 Company field desk — Continued. Paragraph No. 
 
 Blank forms 217 
 
 Stationery 218 
 
 Packing 219 
 
 Company fund: 
 
 Record kept in company council book 87 
 
 Definition of . 88 
 
 Meeting of company council of administration 89 
 
 Inspections of account of 90 
 
 Authorized expenditures 91 
 
 Instructions — 
 
 Expenditures for food to be made through quartermaster 92a 
 
 Entries of receipts and expenditures 92b 
 
 Vouchers 92c 
 
 Changes and erasures 92d 
 
 Transfer of fund — 
 
 When required 93o 
 
 Statement of condition of fund 93b 
 
 Receipt for fund 93c 
 
 Form of letter when fund is deposited in bank 93(/ 
 
 Bank statement 93/ 
 
 Action to be taken by receiving officer when fund is not transferred as pre- 
 scribed 93^ 
 
 Deposited in bank 94 
 
 Property purchased from 95 
 
 (5ec o/jo "Company council book.") 
 Company morning report: 
 
 Basis of other records 7 
 
 Forms for , - 8.148 
 
 By whom prepared and to whom submitted 9 
 
 Headquarters company, by whom prepared 10 
 
 Morning report day 1 1 
 
 Attached and casual officers and enlisted men, how accounted for 12 
 
 Name and grade 13 
 
 Remarks on ._- 14 
 
 Authentication 15 
 
 Model sections 16 
 
 Rations- 16,17 
 
 Station or location ' 18 
 
 Record of events - 19 
 
 Additional sheets 20 
 
 Use of indelible pencil and red ink 21 
 
 Filing . 22,2056,215a (2) 
 
 Company orders: 
 
 Contents 97 
 
 Detached companies 98 
 
 Form of . 99 
 
 Filing . 100,215c (3) 
 
 Company records: 
 
 Prescribed methods only to be used la 
 
 Inspection of lb 
 
 Listof . 5 
 
 Individual, list of 6 
 
 Company return: 
 
 Form number - 37,137 
 
 Prepared by 37a 
 
 Not prepared by companies serving at regimental headquarters '38 
 
 Detached companies ._., ,-- 39 
 
 Detachments of staff corps and departments allowed to regiments, etc 40 
 
 Attached and casual officers and enlisted men 41 
 
 White and colored troops 42 
 
 Special forms for use by staff corps and departments 43 
 
 Preparation of return 44 
 
 Effecti ve strength . 45 
 
 Alterations since last monthly return .. 46 
 
COMPANY ADMINISTRATION 237 
 
 Company return — Continued. Paragraph No. 
 
 Record of events 47 
 
 Disposition of copies 48 
 
 Filing 49.215a (2) 
 
 Company sick report. {See "Daily sick report.") 
 
 Confinement. (See "Arrest and confinement.") 
 
 Convictions by courts-martial: 
 
 Evidence of to accompany charges 1 59c 
 
 Copy of as shown by service record 159« 
 
 Notation on service record 159g 
 
 Coordination and application, purpose of section on 182 
 
 Correspondence book: 
 
 Form number 79,166 
 
 Parts of , 79 
 
 Entries in body of book 80 
 
 Entires in index 81 
 
 Filing and disposition 82, 209 
 
 (See also "Document file.") 
 
 Council book. (See "Company council book.") 
 
 Council of administration, company • 89 
 
 Courts-martial, record of convictions by, entered on service recprd 159g 
 
 D. 
 
 Daily sick report: 
 
 Form number 23,150 
 
 Use of 23a 
 
 Parts of i - 236 
 
 Company officers' report 23c 
 
 Medical officers' report 23d 
 
 Line of duty, determination and entry of 24 
 
 Erasures on 25 
 
 Authentication 26 
 
 Filing 27.205, 213 
 
 Death: 
 
 How noted on morning report 14;^ 
 
 Records and forms involved in case of 1836(19) 
 
 Discontinuance of allotment 169rf 
 
 Preparation of records and reports in case of . 195 
 
 Action to be taken by company commander in case of 195? 
 
 (See also "Report of death," "Inventory of effects of deceased soldier," and " De- ' 
 ceased soldier.") 
 
 Deceased soldier, inventory of eflfects of. (See "Inventory of effects of deceased 
 soldier.") 
 
 Deceased soldier, report of death of. (See Report of death.") 
 
 Decorations, foreign: • 
 Notation of award — 
 
 On discharge certificate ■ 157» 
 
 On service record . 115 
 
 Deposit book, soldier's. (See "Soldier's deposit book.") 
 
 Deposit of company fund in bank 94 
 
 Deposits, advice of. (See "Advice of soldiers' deposits.") 
 
 Deposits of enlisted men : 
 
 Who may make 1 70a 
 
 Notice of inte'ntion to make 56 
 
 Entry on service record ^ 58i,170a(3) 
 
 Notation of, on inventory of effects of deceased soldier 1 386 
 
 If not paid on final statement, action to be taken by soldier 1 706(3) 
 
 Must be drawn by soldier when discharged or furloughed to reserve 170c(l) 
 
 Action in case of deserter 181/ 
 
 (See also "Soldier's deposit book.") 
 
 Descriptive card of public animals: 
 
 Form number 76, 143 
 
 Preparation and use of 76 
 
 Filing 77,204, 208 
 
 Final disposition 1 — 78 
 
238 . COMPANY ADMINISTRATION 
 
 Paragraph No. 
 
 Descriptive list of deserter: Form number , . 140 
 
 Deserter: 
 
 Descriptive list of, form number . 140 
 
 Service record of 197e 
 
 Individual equipment record of 126 
 
 Pay card of--_ - i97d 
 
 Notification in case of deposits. 197/ 
 
 Discontinuance of allotment of — 169d 
 
 Property carried away by 142^, 160a 
 
 Return of to military control — 
 
 How noted on morning report 149 
 
 Procedure in case of...- 198 
 
 (See also "Desertion.") 
 Desertion : 
 
 Notation of — 
 
 On morning report 14^,197i>(l) 
 
 On service record 1976(2) 
 
 Report of survey in case of property lost through 142e 
 
 Forms and records involved in case of — 1836(21) 
 
 Procedure in case of 1976 
 
 (See also "Deserter.") 
 Desk, company field. (5^e "Company field desk.") 
 
 Detached company, term defined 2c 
 
 Detached service: 
 
 What constitutes 190fl 
 
 How noted on morning report „ 14/ 
 
 Forms and records involved in case of.- 1836(12) .1906 
 
 Service record of soldier 106 
 
 Extract from service record . 119a 
 
 Individual equipment record of soldier 125 
 
 Articles of clothing and equipment retained by soldier 66 ,122 .176/ 
 
 Discharge, certificate of disability for. (See " Certificate of disability for discharge.") 
 Discharge certificates: 
 
 Form numbers 157/ 
 
 To be signed by field officer of regiment or other organization or by commanding 
 
 officer 157a 
 
 Signature of company commander.. 157a(3) 
 
 Notation on in case of constructive delivery of 1576 
 
 Of enlisted man in confinement 157c 
 
 Notation on when soldier is discharged — 
 
 Prior to expiration of service 157<i(l) 
 
 On account of misconduct or physical unfitness for service 157d(2) 
 
 On surgeon's certificate of disability 157d(3) 
 
 By reason of expiration of term of service _- 157d(4) 
 
 Not given to retired enlisted men. 157e 
 
 Blank forms to be kept in personal custody of company commander. 157/(1) 
 
 Used for discharge of enlisted men only 157/(2) 
 
 Classes of i57g 
 
 Honorable, when used 157g(l) 
 
 Dishonorable, when used 157g(2) 
 
 Discharge, when used 157g(3). 181/(1) 
 
 Not made in duplicate 157/i(l) 
 
 Certificate of service in lieu of lost 1 157/i(l) 
 
 Must nor be forwarded to War Department in correspondence 1S7A(2) 
 
 Preparation of in manuscript __ 157»(1) 
 
 Data on must be filled in longhand 157t(2) 
 
 Character given soldier on — 
 
 Noted on service record 157/(1) 
 
 Discretionary with company commander 157/(2) 
 
 To be noted on by company commander 157/(3) 
 
 Notation on, when soldier is retained in service — 
 
 Under A. W. 107..._ 157&(1) 
 
 Fior the convenience of Government 157^(2) 
 
 Explanatory notation to be made under "Remarks " 157k(3) 
 
COMPANY A13MINISTRATI0N 239 
 
 Paragraph No. 
 
 Notation on, of amounts paid on final statements 1571 
 
 Notation on, in case of soldier fitted for commission in Volunteers 157w 
 
 Notation on, of decorations, medals, and citations 157m 
 
 {See also "Discharge of enlisted men.") 
 
 Discharge, notification of. (See "Notification of discharge.") 
 
 Discharge of enlisted man: 
 
 How noted on morning report 14o 
 
 Disposition of service record 108a 
 
 List of forms and records involved in case of 1836(17) 
 
 When effective 1576 
 
 Awaiting trial or sentence 157c(l) 
 
 Prior to expiration of term of service 157 d 
 
 Character given on , 15 7i 
 
 List of men with date to be discharged : 194a 
 
 How noted on duty roster 316 ,1946- 
 
 Procedure in closing individual records and preparing discharge papers I94d 
 
 {See also "Discharge certificate.") 
 
 Discharge of officer, how noted on morning report 14« 
 
 Discontinuance of allotments. {See "Allotments of enlisted men, discontinuance of.") 
 
 Dishonorable discharge. {See "Discharge of enlisted men.") 
 
 Dismissal of officer, how noted on morning report 14// 
 
 Document file: 
 
 Purpose and contents of S3 
 
 Filing papers in 84 
 
 Elimination of obsolete items in 85 ,2096 
 
 Filing and disposition of 86 ,209a 
 
 {See also "Correspondence book.") 
 
 Duty, line of. {See "Line of duty.") 
 
 Duty roster: 
 
 . Form number 28 ,151 
 
 Definition of -- 28o 
 
 Duty of company commander with regard to 286 
 
 Parts of -- ■ 28c 
 
 Roster for guard duty 29 
 
 Roster for other duties. _ --_ 30 
 
 Preparation and arnendment of 31 
 
 Abbreviations for 31 <: 
 
 Exceptions to instructions for keeping of '__ 32 
 
 Filing of - 33,205 
 
 Model of --- 34 
 
 E. 
 
 Effective strength, how reported on company return 45 
 
 Effects, inventory of, of deceased soldier. {See "Inventory of effects of deceased 
 soldier.") 
 
 Emergency ration, issue of... 174/ 
 
 Enamel ware, purchase of, from company fund 91t 
 
 Enemy aliens, allotments to 168c 
 
 Enlisted men: 
 
 Discharge and furlough to reserve of, how noted on morning report 14o 
 
 Death, retirement, and desertion of, how noted on morning report 14 p 
 
 Attached to company, how accounted for — 
 
 On company morning report 12 
 
 On company return 41 
 
 Attached to company for pistol practice _ 1456(2) 
 
 Attached to company for rifle practic _ 1446(2) 
 
 Of staff corps and departments, record card of... 161 
 
 Report of death of — 154 
 
 Furlough of - 139,191 
 
 Retirement of - 196 
 
 Equipment : 
 
 Field and garrison _ 61 
 
 Replenishment of 64 
 
240 COMPANY ADMINISTRATION 
 
 Equipment — Continued. Paraj^raph No. 
 
 Articles of, turned in as surplus 65 
 
 Articles of, retained by a soldief when transferred or detached 66 
 
 Articles of, worn out or otherwise rendered unserviceable 66 
 
 Lost, damaged, or destroyed 68 
 
 Transfer of company 69 
 
 Of soldier admitted to hospital 188c 
 
 Of soldier absent without leave I92d 
 
 {See also "Company equipment record" and "Individual equipment record.") 
 
 Equipment record, company. {See "Company equipment record.") 
 
 Equipment record, individual. {See "Individual equipment record.") 
 
 Events, record of. {See "Record of events.") 
 
 Evidence of previous convictions 159c and e 
 
 Expenditures from company fund. {See "Company fund.") 
 
 Extra duty: 
 
 Notation of, on morning report 14/ 
 
 Definition of 187a 
 
 Detail of noncommissioned officer on 1876 
 
 Pay- 
 Limitations on, on foreign service 1876 
 
 Cobblers, cooks, mess attendants, and tailors 1876 
 
 {See also "Special duty.") 
 
 Extract from service record : 
 
 Form number 119,136 
 
 Function of 119a 
 
 Preparation of 114, 119 
 
 Filing 120,2156 
 
 F. 
 
 Field desk. (5ee "Company field desk.") 
 
 Field eqmpment. {See "Equipment.") 
 
 Field ration, issue of '. 1 74/ 
 
 Field return, form number 134 
 
 File, document. (5cc "Document file.") 
 
 File, five-year. {See "Five-year file.") 
 
 File, permanent. {See "Permanent file.") 
 
 Filing company records, method of: 
 
 Blank forms 217c 
 
 Company council book 96 
 
 Company orders 100 
 
 (Company return 49 
 
 Correspondence book 82 
 
 Descriptive card of public animals 77 
 
 Document file 86 
 
 Duty roster 33 
 
 Extract from service record 1186 ,1206 ,203 
 
 Individual equipment record 130 
 
 Morning report 22 
 
 Pistol and rifle practice 102 ,214 
 
 Property loan record 70 
 
 Receiving report 175c 
 
 Record of clothing issues 75 
 
 Requisition for equipment 17 3d 
 
 Service record 118a 
 
 • Sick report 27 
 
 Small-arms firing record 102 
 
 Vouchers, company fund 92 ,96 
 
 Filipino ration, issue of . 174e 
 
 Final statement: 
 
 Form number of 181 
 
 To whom issued 181c 
 
 When not issued 1816 
 
 Preparation and certification of _ 181c 
 
 Source of date entered on 181</ 
 
COMPANY ADMINISTRATION 241 
 
 Flna statement — Continued. '' Paragraph No. 
 
 Priority of stoppages' on 181« 
 
 Entries under "Remarks" 181/ 
 
 Notation on, in case of retention in .service under 107th A. W 181g 
 
 Preparation, in case of— 
 
 Soldier not paid since return from desertion 181/j(l) 
 
 Retirement of soldier 18 l/j(2) 
 
 Deceased soldier lSlh{3) 
 
 Soldier's deposit book in connection with ISlt 
 
 Transfer of ^. 181i 
 
 May be cashed from company fund 181fe 
 
 Firing: 
 
 Record of small arms. (See "Record of small-arms firing.") 
 
 Record of known-distance rifle. (See "Record of known-distance rifle firing 
 
 (individual).") 
 Record of pistol. {See "Record of pistol firing (individual).") 
 Record of known distance, speci.al course A. {See "Record of known-distance 
 
 rifle firing (individual), special course A.") 
 Score card for. {See "Score card known-distance rifle practice, special course 
 
 C") 
 Report of rifle. {See "Report of individual classification in rifle practice.") 
 Report of pistol. {See "Report of individual classification in pistol practice.") 
 Report of rifle- special course A. {See "Report of individual classification of 
 
 firing under special course A.") 
 Record of instruction combat. {See "Record of small-arms firing.") 
 Record of combat. {See "Record of small-arms firing.") 
 Record of proficiency test. {See "Record of small-arms firing.") 
 
 Five-year file: 
 
 Use prescribed. 3,201 
 
 Where kept 201ft 
 
 Division card for 213a 
 
 First year card of . 2136 
 
 Rotation of cards in 213c 
 
 Foreign decorations. (.S>e " Decorations, foreign.") 
 
 Fund, company. {See "Company fund.") 
 
 Furlough : 
 
 Form number 1 139 
 
 Limits prescribed to be stated on : 1396 
 
 Authority under which granted to be stated on 139c 
 
 Facts shown under "memorandum" on 139d 
 
 Granted to soldiers serving beyond continental limits of United States 139^ 
 
 Soldier on, reporting at station other than his own 139/ 
 
 Forms and records involved in case of 1836(14) 
 
 Notation of, on company and individual records 1916 
 
 Action by company commander before forwarding for approval 191rf 
 
 Facts concerning, of which soldier will be apprised before departure on 191« 
 
 Commutation of rations incident to . ^ 191/ 
 
 Loss of 191g 
 
 Furlough to reserve: 
 
 Certificate of. {See "Certificate of furlough to reserve.") 
 
 When effective 15.S6 
 
 Forms and records involved in case of 1836(18) 
 
 Report of. {See "Report of furlough to reserve.") 
 
 Discontinuance of allotment of soldier in case of I69d 
 
 Procedure in closing individual records and preparing furlough papers 194<i 
 
 {See also "Certificate of furlough to reserve " and "Report of furlough to reserve.") 
 
 G. 
 
 Gains by transfer and assignment : 
 
 Forms and records involved in case of 1836 (3) and (4), 185a, 1856 
 
 Action of company commander on receipt of service record in case of I85c 
 
 Garrison equipment. (5cc "Equipment.") 
 
 Garrison ration, issue of 1 74e 
 
 Glassware broken in service, dropped from property loan record ._ 67c ,\76d 
 
242 COMPANY ADMINISTRATION 
 
 Grade: Paragraph \'o. 
 
 How indicated in "Remarks " on morning report 1 Mi 
 
 All changes of, to be noted on morning report \4h 
 
 Change of— 
 
 How effected in the company 1 X4/) 
 
 Forms and records involved in case of __ 1836 (1) and {>) ,lX4r 
 
 Recommendations for appointment, promotion, and reduction of noncom- 
 missioned officers - 1 84/> 
 
 Guard duty, roster for. (See "Duty roster.") 
 
 H. 
 
 Headquarters company morning report: 
 
 Form number , 1 4«> 
 
 By whom prepared 10 
 
 Attached officers and enlisted mp n, how accounted for on 12 
 
 (See also "Company morning report.") 
 Hospital: 
 
 Clothing and equipment of soldier admitted to 1 XSc 
 
 Individual equipment record of soldier admitted to 12.S</,18X( ,188</ 
 
 Service record of soldier admitted to 1 88^/ 
 
 (.S>^ also "Daily sick report" and "Sickness.") ^ 
 
 I. 
 
 Indelible pencil, use of, in preparing morning report 21 
 
 Inde.x of correspondence book. (See "Correspondence book.") 
 
 Individual classification in firing under special course A, report of. (See "Report 
 
 of classification in firing under special course A.") 
 Individual classification in pistol practice, report of. (.SV*" "Report of individual 
 
 classification in pistol practice.") 
 Individual cla.ssification in rifle practice, repf)rt of. (Sec "Report of individual classi- 
 fication in rifle practice.") 
 Individual clothing slip: 
 
 Form number 72,171 
 
 Useof...._ . 72.73,74 
 
 Filing and disposition 7.S 
 
 Individual equipment record: 
 
 Form number , 12^,16.? 
 
 Class of property entered on '. 121 
 
 Entries on, foi property issued 646 ,64c ,122</ 
 
 Entries on, for property turned in 1 22b 
 
 Entries on , in case of lost or damaged property 1 123 
 
 Transfer of record from old to new form 124 
 
 Completion and disposition of, in case of — 
 
 Transfer or detachment 125 
 
 Desertion 126 
 
 Honorable discharge, furlough to reserve, or retirement 127 
 
 Death 128 
 
 Discharge other than honorable 129 
 
 Filing 1.-- 130.212 
 
 Individual issue of clothing. (.SVe "Clothing, issue of.") 
 
 Individual record of known -distance rifle practice. (See " Record of known-distance 
 
 rifle practice (individual).") 
 Individual record of known-distance rifle practice (individual), special course A. 
 
 (See "Record of known-distance rifle firing (individual), special course A.") 
 Individual record of pistol practice. (See "Record of pistol practice (individual). ') 
 
 Individual records, list of 6 
 
 Indorsements on service record. (See "Service record.") 
 
 Ink, red, use of, on morning report 1 12 ,21 
 
 Insane soldier, certificate of disability in case of 1 3^fi 
 
 Inspection : 
 
 Of company records 16 
 
 Report. (See "Inventory and inspection report.") 
 
 Of company fund account 90 
 
 Of public property. (5>e "Inventory and inspection report.") 
 
COMPANY ADMINISTRATION 243 
 
 Paragraph Xo 
 
 Instruction combat practice, record of KM. 
 
 Insurance, war risk, change or discontinuance of . 1 1 6f 
 
 Intoxicating liquors, purchase of, from company fund not authorized 9Xe 
 
 Inventory and inspection report: 
 
 Form number ''S 
 
 Instructions for preparation and use of 178 
 
 As vouchers to property loan record 67 ,142 ,178/ 
 
 Inventory of eflfects: 
 
 Form number ^^^ 
 
 Duty of company commander to secure effects 138a 
 
 Preparation and disposition^ of 138a ,f38«/ 
 
 Notation on, of deposits ' T38/> 
 
 Public property, not to be included in - - t3Xc 
 
 Issue of clothing. (See "Clothing, issue of.") 
 
 K. 
 
 Known distance rifle firing, individual record of. (See "Record of known-distance 
 
 rifle firing (individual).") 
 Known -distance rifle firing under special course A, record of. (See "Report of 
 
 known-distance rifle firing (individual), special course A.") 
 Known-distance rifle practice, report of classification in. (See "Report of individual 
 
 classification in rifle practice.") 
 
 L. 
 
 Leave of absence: 
 
 How noted on morning report 'V 
 
 Transfer of company fund before departure of company commander on ^)-ia 
 
 Records involved in case of 1836 (13) ,191a 
 
 Line of duty, determination and entry of, on daily sick report . 24 
 
 Liquors, intoxicating, purchase of from company fund prohibited . _ — 91<' 
 
 List of company, purpose of ^ '^■^^ 
 
 Live file, use of "Reminder" as -^^'' 
 
 Loan record. (.See "Property loan record.") 
 
 Location or station, how noted on morning report ' ^ 
 
 Loose-leaf binder, individual record filed in 212 
 
 M. 
 
 Mess sergeant, extra pay to *^1/ 
 
 Method of filing company records. (See "Filing of company records, method of.") 
 
 Miscellaneous record tray: 
 
 Contents of "_ 204 
 
 Document file and correspondence book filed 209 
 
 Company council book filed in 210 
 
 Missing in action: 
 
 How noted on morning report l-*^ 
 
 Forms and records involved in case of 1 836 ( 16> 
 
 Disposition of individual records and effects of -^ — 193 
 
 Model duty roster -^-^ 
 
 Model sections of company morning report 7 .16, 19 
 
 Money, loan of, from company fund --- ^^S 
 
 Monthly return. (5ee "Company return.") 
 
 Morning report day 1^ 
 
 Morning report. (See "Company morning report.") 
 
 N. • 
 
 Name, how shown on morning report 13a 
 
 Noncommissioned officer: 
 
 Appointment, promotion, and reduction 1X4 
 
 (See also "Grade.") 
 
 Warrant, form number 1-11 
 
 Notification of discharge, instructions for preparation of 132 
 
244 COMPANY ADMINISTRATION 
 
 O. Paragraph No. 
 
 Obsolete items, elimination of, from document file 85 ,209 
 
 Officers, commissioned: 
 
 Resignation, discharge, or dismissal of, how noted on morning report 14« 
 
 Death, retirement, or desertion of, how noted on morning report I4p 
 
 Attached to company, how accounted for — 
 
 On morning report 12 
 
 On company return 41 
 
 Attached to company for target practice, record of 144& ,1456 
 
 Report of death of • 154 
 
 Leave of absence of 191 
 
 Officers, noncommissioned. (See "Noncommissioned officer.") 
 
 Orders, company. (See "Company orders.") 
 
 P. 
 
 Pay card: 
 
 Form number 164 
 
 To accompany service record of soldier upon separation of soldier from active 
 
 service . 1 OSh 
 
 Pay, extra duty. (See "Extra duty.") 
 Payment of company: 
 
 Company collections made on -. 57 
 
 Procedure after i 58 
 
 By express 59 
 
 (5ee a/50 "Pay rolls.") 
 Pay rolls : 
 
 Form number 1 79, 180 
 
 Instruction for preparation of, where found - 50 
 
 Preparation of, by personnel adjutant 51 
 
 Of separate and detached companies — 
 
 By whom prepared 52 
 
 Procedure when company is detached 53 
 
 Procedure when company rejoins regiment or station 54 
 
 Signing and extension of 55 
 
 (See also "Payment of company.") 
 Permanent file: 
 
 Use prescribed 3. 200, 201 
 
 Consists of . 215a 
 
 Transfer of records to 2156,215c 
 
 Pistol firing: 
 
 Record of. (See "Rt-cord of pistol firing (individual).") 
 
 Report of. (See "Keoorr of individual classification in pistol practice.") 
 
 Pool table, payment of aitfndai'l fsir 9ld 
 
 Previous convictions, evidence of . 159 
 
 Proficiency test, record of •. 101c 
 
 Promotion of noncommissioned officer 1 184 
 
 Property : 
 
 Public. (See "Public property.") 
 
 Purchased from company fund, record of 8 76, 95 
 
 Property loan record: 
 
 Form number 62a, 177 
 
 Name and location of company, how show on 63a 
 
 Property listed on . 636, 64 
 
 Transactions recorded on 63c, 63*1 
 
 Entries on — 
 
 For property turned in 65 
 
 Articles retained by soldier when transferred or detached 66 
 
 Equipment worn out or otherwise rendered unserviceable 67 
 
 Property lost, damaged, or destroyed 68 
 
 Action required with regard to, upon transfer of company equipment 69 
 
 Filing of 70.211 
 
 Audit and disposition of 71 
 
 Public animals, descriptive card of. (See "Descriptive card of public animals.") 
 
COMPANY ADMINISTRATION . 245 
 
 Public property : 
 
 Lost, damaged, or destroyed — Paragraph No. 
 
 Notation of, on individual equipment record 123 
 
 Report of survey on 142 
 
 Through fault or neglect of an officer or enlisted man . 160 
 
 Inspection of, with view to condemnation . __ 178 
 
 Not to be included on inventory of effects of deceased soldier 138c 
 
 R. 
 
 Ration : 
 
 Definition of 17a, 174a 
 
 Components and substitutive equivalents of 174c 
 
 (See also "Rations" and '"Ration returns.") 
 
 Ration account on morning report 16, 17 
 
 Ration returns: 
 
 Form number 174 
 
 Notation on, of net number of rations and net commutation due 17d 
 
 Preparation of 174g 
 
 (See also "Ration" and "Rations.") 
 
 Rations: 
 
 Strength for, noted on morning report ration account 17 
 
 Classes of -- 1746 
 
 Components and substitutive equivalents of 1 74c 
 
 Extra issues 1 7 id 
 
 Issue of garrison, travel, and Filipino . 174e 
 
 Issue of field, reserve, and emergency 174/ 
 
 Commutation of, incident to furlough . 191/ 
 
 (.S>e a/50 "Ration" and "Ration returns.") 
 
 Receiving report: 
 
 Form number 175 
 
 Instructions given relate only to use of, in the company 1 75a 
 
 Use of, when property is returned or turned in for salvage 65 ,1756 ,176^ 
 
 Use of, when company equipment is transferred 69 ,175c 
 
 Record card of enlisted men of staff corps or department 161 
 
 Record, company equipment. (See "Company equipment record.") 
 
 Record, individual equipment. (See "Individual equipment record.") 
 
 Record of clothing issues. {See " Clothing, issue of.") 
 
 Record of company proficiency test ^ . 101c 
 
 Record of events: 
 
 On morning report _ 19 
 
 On company return . 47 
 
 Record of knoWn-distance rifle firing (individual) : 
 
 Form number 144 
 
 Instruction for preparation of. 144a 
 
 Disposition of, of officers and enlisted men attached to company 1 446 
 
 {See also "Record of small-arms firing.") 
 
 Record of known-distance rifle firing (individual) , special course A 153 
 
 Record of pistol firing (individual) : 
 
 Form number 145 
 
 Instruction for prepara'tion of 145ff 
 
 Disposition of, of officers and enlisted men attached to company... ..^ 145b 
 
 (See also "Record of small-arms firing.") 
 
 Record of small-arms firing: 
 
 Components of -.---. ^^^ 
 
 Filing and disposition of 102,213.214 
 
 Record, property loan. (5ec "Property loan record.") 
 
 Record, service. (5ec "Service record.") 
 
 Records, company. (5ec "Company records.") 
 
 Records, individual, list of 6 
 
 Red ink, use of 12.21 
 
 Reduction of noncommissioned officer 1846 
 
 Remarks on morning report 14 
 
 Reminder, company field desk: 
 
 Contents of - 205 
 
246 COMPANY ADMINISTRATION 
 
 Reminder, company field desk — Continued. Paragraph No. 
 
 Rotation of date cards in 205a 
 
 Setting up the » 20Sb 
 
 Blank forms filed in . 205c 
 
 Slips for, preparation of 205</ 
 
 Use of as a live file 205<r 
 
 Report of change , \^ 35 
 
 Report of death : 
 
 Form number 154 
 
 Preparation and disposition of . 154a ,l95h 
 
 In case deceased is absent from proper organization or command 154/; 
 
 Carbon copies of _^ ' 154c 
 
 Report of furlough to reserve : 
 
 Form number 158 
 
 When prepared , 158c 
 
 Disposition of 1 586 
 
 Report of individual classification in pistol practice . 147 
 
 Report of individual classification in rifle practice 146 
 
 Report of individual classification of firing under special course A 152 
 
 Report of survey: 
 
 Form number ^. 142 
 
 Used for all classes of property 142a 
 
 For property damaged, deteriorated, or lost except in transit 142/; 
 
 Action to be taken in case of property damaged, lost, or stolen while in transit 142r 
 
 Classes of unserviceable property 142</ 
 
 In case of deserters • 142<r 
 
 Detailed instructions for preparation of ^ 1 42/ , 1 42« 
 
 Disposition of copies of-_ 142/; 
 
 Requisition: 
 
 Form number ■ 173 
 
 Instructions given relate to use of in company ' 173a 
 
 Preparation of 64 ,67 ,173 ,\76d 
 
 Reserve, furlough to. (.Sei? " Furlough to reserve '; .Te<; a/.?o " Certificate of furlough 
 to reserve," and "Report of furlough to reserve.") 
 
 Resignation of officer, low noted on morning report 14m 
 
 Retirement: 
 
 Of enlisted men — 
 
 How noted on morning report «. 14/> 
 
 Form for application for 156 
 
 Preparation and disposition of application for ■_ . 196 
 
 Action to be taken upon receipt of order for 196d ,196e ,196/ 
 
 Discontinuance of allotment in case of 1 69d 
 
 Of officer, how noted on morning report 14/> 
 
 Return, company. (5f« "Company return.") 
 
 Return, ration. (5<!« "Ration return.") 
 
 Roster: 
 
 Duty. (5^« "Duty roster.") 
 
 Of troops 36 
 
 S. 
 
 Salvage, property turned in for 67/; ,176^ 
 
 Score card, known-distance rifle practice, special course C 162 
 
 Separate company : 
 
 Term defined 2b 
 
 Roster of troops of : 36/> 
 
 Service medals, issue of noted on service record 115 
 
 Service record: 
 
 Action to be taken by company commander upon receipt of 185<; 
 
 Additional space for entries on 112 
 
 Changes in entries on j HI 
 
 Disposition of, in case of — 
 
 Discharge 1 08a ( 1 ) 
 
 Furlough to reserve 108a (2) ,155Ar 
 
 Death 108« (3) 
 
COMPANY ADMINISTRATION ' 247 
 
 Service record— Continued. Paragraph No. 
 
 Retirement 1 08a (4) 
 
 Desertion 1 08a (5) . IP?*- 
 
 Dishonorable discharge the execution of which is suspended 1 08a (6) 
 
 Extract from. {See "'Extract from service record.") 
 
 Filing of 1 18a 
 
 Forrr^ number 1>^5 
 
 F"or\varding to fir.st station 104 
 
 Indorsements on, data to be included in_' 107 
 
 Initiating entries on IK^ 
 
 Notation on — 
 
 Of allotment 168/ 
 
 Of discontinuance of allotment ^ ^ 169c 
 
 Of deposits . 1 70a 
 
 Of soldier transferred or detached 106, 188d 
 
 Old form instructions governing use of 117 
 
 Opening of 10.^ 
 
 Procedure in case of lost 110 
 
 Temporary 109 
 
 Transcribing target record to 102t, l.S3rf, 162r 
 
 Transmission of to company :_ 105 
 
 Shipping ticket: 
 
 Form number 176 
 
 Instructions for, relate only to use of in company 1 76a 
 
 Use of — 
 
 In issue of equipment : 64a, 1 76^, 1 76t 
 
 In dropping china and glassware , 1 76rf 
 
 In case of soldier transferred or detached 1 76/ 
 
 Issue of clothing 7.?, 74, 75 
 
 Sickness: 
 
 Notation of, on morning report 14|; 
 
 Forms and records involved in case of 1 836 (7) 
 
 Notation of, on service record 1886 
 
 Clothing and equipment of soldier admitted to hospital 188r 
 
 Service record of soldier absent 1 88</ 
 
 {See also "Daily sick report" and "Line of duty.") 
 
 Sick report. {See " Daily sick report.") 
 
 Small-arms firing, record of. (See "Record of small-arnus firing.") 
 
 Soldier's deposit book: 
 
 Form number 1 70 
 
 Contents of . '- 1 70a(2) 
 
 Transfer, pledge, or sale of, prohibited 1 70a(4) 
 
 F*resented to quarter master \\-ith final statement 1706(1) 
 
 Affidavit in case of loss of 1706(2), 194<i(6) 
 
 Disposition of, if found among effects of deceased soldier 1 10c{2) 
 
 {See also "Deposits of enlisted men.") 
 
 Special course A : 
 
 Report of individual classification of firing under -- 152 
 
 Record of known-distance rifle firing (individual) 153 
 
 Special course C; score card known-distance rif^e practice 162 
 
 Special duty : 
 
 Notation of, on morning report , 14/ 
 
 Forms and records involved in case of ^ 1836(6), 187 
 
 Statement of charges: 
 
 Form number 160 
 
 For property lost, damaged or destroyed 68,160a 
 
 Instructions for preparation of 1606, 160f 
 
 Notation of amounts on pay card and pay roll 160(1 
 
 As vouchers to property loan record 1 60f 
 
 Stationeiry, supply of, carried in company field desk 218 
 
 Stoppage, part collection of 60 
 
 Strength for rations, notation of, on morning report ration account 17 
 
 Survey, report of. {See "Report of survey.") 
 
248 COMPANY ADMINISTRATION 
 
 T. Paragraph No. 
 
 Table of basic allowances ^ 63, 122 
 
 Target record. (See "Record of small-arms firing.") 
 
 Temporary service record 109 
 
 Time lost to be made good under 107th A. W.: 
 
 Absence without leave and desertion 192c 
 
 Confinement 1 896 
 
 Sickness 24b, 1886 
 
 Transfer of enlisted men : . 
 
 Notation of on morning report 14d 
 
 Forms and records involved in case of 1836(3), 1836(5) 
 
 Articles retained by soldier 1 76/, 66 
 
 Service record in case of 106 
 
 Individual equipment record in case of 125 
 
 Gains by 1 185 
 
 Loss by 186 
 
 Travel ration, issue of 1 74e 
 
 Trays for company field desk: Service record and miscellaneous record 1996, 203. 204 
 
 U. 
 
 United States Volunteers, notation that soldier is fitted for commission in, on: 
 
 Certificate of furlough to reserve 1 55.; 
 
 Discharge certificate 157w 
 
 V. 
 
 Volunteers. (See "United States Volunteers." • 
 
 Vouchers : 
 
 Company fund 92, 96 
 
 Property loan record 62 
 
 W. 
 
 War diary 165 
 
 Warrant, noncommissioned ofincers 141 
 
 Y. 
 Year cards, rotation of, in five-year file 213c 
 
 Z. 
 
 Zone finance ofificer, Washington, D. C, notification from, of discontinuance of allot- 
 ment 169c 
 
Platoon Training 
 
 By 
 
 MAJOR WILLIAM H. WALDRON 
 
 United States Army 
 
 Cloth Bound — H-andy Pocket Size 
 Published in Two Volumes 
 
 Price $2.50 Per Set, Postpaid 
 
 Platoon Training is designed to place in the hands 
 of platoon leaders ajid noncommissioned officers, in 
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 squad, and the platoon. 
 
 A glance at the contents of Platoon Training will con- 
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 The Book You've Been Waiting For 
 
 CONTENTS: 
 
 VOLUME I 
 
 Infantry Drill Regulations 
 Bayonet Training 
 Platoon Inspection 
 The Infantry Pack 
 Tent Pitching 
 Minor Tactics 
 Military Courtesy 
 Interior Guard Duty 
 Personal Hygiene — First Aid 
 Field Fortification 
 Military Signaling 
 Military Map Reading 
 
 VOLUME II. 
 
 Training Methods in Rifle Firing 
 Care of Arms and Equipment 
 Browning Automatic Rifle 
 Manual of Automatic Pistol 
 Rifle Grenade Training 
 Hand Grenade Training 
 Musketry 
 
 More Than 700 Pages of Up-to-the-Minute Training Dope 
 
 The United States Infantry Association 
 
 Union Trust Building 
 WASHINGTON, D. C. 
 
Tactical Walks 
 
 By 
 MAJOR W. H. WALDRON 
 
 United States Army 
 Price, $1.50, Postpaid 
 
 Attention— Reserve Officers! 
 
 When you are turned out for your 15 days' training, your work 
 in Minor Tactics will be conducted by means of Tactical Walks. 
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 2. Do you know all the details of the posting of an outguard 
 
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 3. Do you know how to handle a patrol? Do you know how 
 
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 i 5. Would you know how to conduct the operations of a flank 
 
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 TACTICAL WALKS explains and illustrates these things in a 
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 TACTICAL WALKS has been accepted by the service as the 
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 any other source. 
 
 Order your copy today. Study it and prepare yourself 
 for your work at the Summer Camps, and incidentally 
 for advancement when the time comes. 
 
 U. S. INFANTRY ASSOCIATION 
 
 Union Trust Building 
 
 WASHINGTON, D. C. 
 
Thirty-Minute 
 Talks— 
 
 By 
 
 MAJOR M. B. STEWART 
 
 and 
 
 MAJOR W. H. WALDRON 
 
 Vhth Bound— ^m Pages 
 
 Explaining is half the work of instntcting. Talk saves work — 
 
 when it is the right kind of talk. For the instructor, explaining — 
 
 . talking, is the hardest part, because it means constant brushing up, 
 
 reading, study, thought and planning — all of which takes time, and 
 
 time counts heavily in the game of intensive training. 
 
 THIRTY- MINUTE TALKS are offered as time-savers for the 
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 The subject-matter of the Thirty-Minute Talks are as follows: 
 
 Organization 
 Training 
 Instructing 
 Physical Development 
 Close Order Drill 
 Extended Order Drill 
 Military Courtesy 
 Military Discipline 
 Care of Arms and Equip- 
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 Advance Guards 
 
 Outposts 
 
 Scouting and Patrolling 
 Combat 
 
 Approach March and De- 
 ployment 
 Musketry 
 
 Orders and Messages 
 Field Fortifications 
 Map Reading 
 Military Sketching 
 Contouring 
 
 Price, $2.50, Postpaid 
 
 The United States Infantry Association 
 
 Union Trust Buildinsr 
 
 WASHINGTON, D. C. 
 
SCOUTING AND 
 PATROLLING 
 
 By MAJOR W. H. WALDRON 
 
 Cloth Bound — Fits the Pocket 
 
 5th EDITION, REVISED AND ENLARGED 
 TO INCLUDE EXPERIENCES IN THE WORLD WAR 
 
 Price, 75c., Postpaid 
 
 The best, most complete and practical treatment of the 
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 What to Do and How to Do It 
 
 Just the book you need to prepare for the work of the 
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 The United States Infantry Association 
 
 Union Trust Building: 
 
 WASHINGTON, D. C. 
 
THE INFANTRY 
 JOURNAL 
 
 Published by 
 
 THE UNITED STATES 
 INFANTRY ASSOCIATION 
 WASHINGTON, D. C. 
 
 A monthly magazine that gives its readers 
 the best thought on matters of general interest 
 to the service and of particular interest to 
 INFANTRYMEN. It has reached a stand- 
 ard of excellence and authoritativeness which 
 gives its utterances a hearing in circles of 
 thought throughout the country. 
 
 The RESERVE OFFICERS' 
 DEPARTMENT 
 
 Included in the pages of the Infantry Jour- 
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 of RESERVE OFFICERS which has for its 
 objects, 
 
 1. The publication of matter of special interest 
 to Reserve Officers of Infantry, with a view to keep- 
 ing them in touch with the activities and progress 
 of their arm of the service, both personally and pro- 
 fessionally. 
 
 2. To publish monthly installments of a course 
 of training for Reserve Officers of Infantry which 
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 as may be available. 
 
 3. To provide a source from which Reserve 
 Officers of Infantry may receive accurate and authen- 
 tic information on professional subjects and ques- 
 tions that affect them professionally. 
 
 MEMBERSHIP AND DUES 
 
 Reserve Officers are eligible for Associate 
 Membership in the Association. Membership 
 dates from the first of the month following 
 the date of enrollment. 
 
 The annual dues and subscription to the In- 
 FA^TilY Journal are $3.00, payable in advance. 
 
THIRD EDITION 
 Third Printing 
 
 Military Sketching 
 
 and Map Reading 
 
 By Capt. Loren C. Grieves, Infantry 
 
 Prepared especially for educational 
 
 institutions, training camps 
 
 and reserve officers 
 
 Prescribed by War Department for candidates 
 
 for commision in Regular Service, and 
 
 for military schools and colleges 
 
 A little study of this book indoors, 
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 simplify the outdoor work wonder- 
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 The present edition contains five new chapters on 
 the subject of panoramic sketching, so that 
 the work now covers the whole field of 
 military sketching. The price re- 
 mains the same. 
 
 Bound in full cloth 
 Price $1.00 postpaid 
 
 THE UNITED STATES 
 INFANTRY ASSOCIATION 
 
 Union Trust Building Washington, D. C. 
 
RIFLE 
 
 By Lieut. Colonel TOWNSEND WHELEN 
 
 GENERAL STAFF, U. S. A. 
 
 The American authority on the subject of the rifle. A 
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 A definitive work by the supreme American authority 
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 illustrated from excellent photographs and diagrams. 
 
 Royal ^vo. 311 Illustrations. Price, $5.00 
 
 THE UNITED STATES INFANTRY ASSOCIATION 
 
 UNION TRUST BUILDING WASHINGTON, D. C. 
 
Infantry 
 Drill Regulations 
 
 (PROVISIONAL) 
 
 1919 
 
 ILLUSTRATED ANNOTATED 
 
 Fits the Pocket 
 
 The United States Infantry Association has pub- 
 lished an edition of Part I of the new Infantry Drill 
 Regulations (Provisional) 1919. 
 
 These Regulations, which were prepared at the 
 Headquarters of the American Expeditionary 
 Forces in France, have been adopted by the War 
 Department and prescribed for the government of 
 the Military Forces of the United States. 
 
 There is also included in this volume the Chap- 
 ter on Ceremonies and Inspections from Part II 
 of the Regulations. 
 
 The text is elaborately illustrated a^d annotated. 
 Price, 75 cents postpaid 
 
 The foilowins is an extract from G. 0. lOfi War Department, 1919: 
 
 General Orders 1 WAR DEPARTMENT, 
 
 No. 106 / Washington, August 28, 1919. 
 
 Infantry Drill Regulations (Provisional) 1919. — 1. 
 
 "Infantry Drill Regulations (Provisional), American Ex- 
 peditionary Forces, 1918," is prescribed provisionally for 
 the information and government of the Army and the Na- 
 tional Guard of the United States, and will supersede "In- 
 fantry Drill -Regulations, 1911." Such interpretations of 
 these regulations as may be necessary to adapt the drill to 
 existing organizations will be made by regimental or higher 
 commanders. 
 
 2. These regulations will be designated as "Infantry 
 Drill Regulations (Provisional), 1919." 
 
 ****** 
 By Order of the Secretary of War: 
 
 PEYTON C. MARCH, 
 QpFiciAt: General, Chief of Staff. 
 
 P. C. HARRIS, 
 
 The Adjutant General. 
 
 The United States Infantry Association 
 
 Union Trust Building Washington, D. C. 
 
THIS BOOK IS DUE ON THE LAST DATE 
 STAMPED BELOW 
 
 AN INITIAL FINE OF 25 CENTS 
 
 WILL BE ASSESSED FOR FAILURE TO RETTURN 
 THIS BOOK ON THE DATE DUE. THE PENALTY 
 WILL INCREASE TO SO CENTS ON THE FOURTH 
 DAY AND TO $1.00 ON THE SEVENTH DAY 
 OVERDUE. 
 
 BLi. 19 1935 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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 UNIVERSITY OF CAUFORNIA LIBRARY