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 THE LIBRARY 
 
 OF 
 
 THE UNIVERSITY 
 
 OF CALIFORNIA 
 
 LOS ANGELES
 
 GOVERNMENT OP INDIA. 
 
 Jubltc MoxkB gepiulment §ecv 
 
 
 OFFICE MANfe^AL OF INSTRUCTIONS 
 
 FOE 
 
 THE CONDUCT OF BUSmESS. 
 
 THIRD EDITION. 
 
 CALCUTTA : 
 
 OFFICE OF THE SUPERINTENDENT OF GOVERNMENT PRINTING, INDIA 
 
 1891. 
 
 ^^-
 
 HP 
 4-5.'? 5 
 
 u 
 
 
 CONTENTS. 
 
 Page 
 
 CHAPTER I.— General duties and organization of the Public 
 Works Department. 
 
 Para. 1. — Nature of work and Luntrol exercised over Local Governments . 1 
 
 CHAPTER II.— Relations of the various Departments and 
 Conduct of business between them. 
 
 Para. 1. — General Remarks ......... 4 
 
 „ 5. — Cases to be referred to Finance Depiirtment .... 5 
 
 ,, 10. —Legislative Department ....... 6 
 
 „ 14. — Unofficial references between Departments .... 7 
 
 CHAPTER III.— Internal organization of the Public Works 
 Secretariat. 
 
 ToT... ■" — Sub-division of Office and work . . . . . .13 
 
 „ 19.— r^ponsibilities of tbe Secretary, Deputy and Under-Secretaries. 17 
 „ 28. — Cases wdiich may be disposed of by Under-Secretaries . . 20 
 
 „ 28-11. — Cases which may be disposed of by Deputy Secretaries . 21 
 
 ^L » 28-III. — Cases which may be disposed of by Under-Secretary, General 
 
 Branch, without submission to Secretary . . .24 
 
 „ 28-1 V. — Cases which must be sent to the Secretary . . .26 
 
 „ 28- V. — Drafts which must be sent to the Secretary . . .27 
 
 „ 28-VL — Cases and drafts which must be sent to Hon'ble Member . 28 
 „ 28-YIL — General Instructions ....... 28 
 
 „ 29. — References to and from Director General of Railways . . 30 
 
 „ 32. — Office establishment ........ 33 
 
 CHAPTER IV.-Method of disposing of Work. 
 
 Paia. 1. — Disposal of ordinary receipts . 
 
 „ 19.— Attachment of Labels and Reference slips 
 
 „ 20.— Frcpariition of Ciises .... 
 
 ,, 29. — Method of disposing of cases 
 
 ,, 45. — Issue of orders ..... 
 
 „ 72. — Instructions to Drafters 
 
 „ 73. — Recording ...... 
 
 „ 112. — Confidential papers .... 
 
 „ 113. — Inter-communication between Branches 
 
 31 
 37 
 
 39 
 41 
 44 
 49 
 51 
 61 
 62 
 
 CHAPTER v.— Special rules for different Branches. 
 
 Pai-a. 1. — Registry Branch and Record-room . . . . .67 
 
 >. 4. — Distribution of letters, received, amongst the various Branches . 69 
 „ 6. — Works Branch ......... 70 
 
 >, 10. — General Branch ......... 71 
 
 <-y r^, r- 
 
 o f^ o rs
 
 11 
 
 CONTENTS. 
 
 CHAPTER VI.— Forms of communications and orders. 
 
 Para, 1.— General Instructions ....... 
 
 „ 20. — Form of designating the Governor General . . . 
 
 Page 
 
 72 
 
 76 
 
 CHAPTER VII.— Correspondence with Secretary of State. 
 
 Para. 1. — Despatebes. ......... 78 
 
 „ 21. — Publications sent to the Secretary of State . . . .82 
 
 „ 25 — Telegrams to and from Secretary of State . . . .83 
 
 „ 28. — General Instructions ........ 84 
 
 CHAPTER VIII.— Miscellaneous Rules. 
 
 Para. 1. — Publication of Despatches .... 
 
 „ 3. — Gazette Notifications ..... 
 
 „ 4. — Rules to promote expedition in disposal of business 
 „ 9. — Rules to prevent accumulation of useless records 
 „ 26. — Telejjraphic messages ..... 
 
 „ 28. — Removal of Head-Quarters to and from Calcutta 
 „ 30. — Proofs of papers ...... 
 
 „ 33, — All papers to be treated as confidential . 
 
 35. — Selections from the records of the Government of India 
 
 86 
 lb. 
 87 
 88 
 90 
 ib. 
 93 
 
 CHAPTER IX.—Oflace establishment. 
 
 Para. 1. — Qualifications, &c., of members of office establishment 
 
 „ 18. — Rules regarding attendance, leave, &c. 
 
 „ 37. — Establishment charges 
 
 „ 41. — Contingent charges 
 
 „ 41, — Ordinary charges 
 
 „ 42. — Hill journey charges . 
 
 „ 43. — Cash transactions 
 
 95 
 98 
 102 
 103 
 104 
 105 
 ib. 
 
 CHAPTER X.— Press. 
 Para. 1.— General Rules. 
 
 109 
 
 Appendices. 
 
 A.— Nature of comments on the Proceedings of Local Governments . 112 
 B. — Rules for submission, &c., of memorials , , . , . 118 
 
 C. — Rules for submission of memorials addressed to the House of 
 
 Commons ......... 124 
 
 D. — Rules for the submission of petitions to the Government of 
 
 India .127 
 
 E. — Rules for the examination of clerks ..... 131 
 
 "F, — Rules for the tenure of office by Under-Secretaries to the Govern 
 
 meut of India, Public Works Department 
 G. — Powers of sanction of the Government of India as regards esti 
 mates for works ....... 
 
 H. — Number of copies of Part A. Proceedings to be printed and Dis- 
 tribution Statement of Branch Parts .... 141 
 
 J. — List of Forms referred to in the Secretariat Manual . . . 143 
 
 138 
 
 140
 
 GOVEENMENT OF INDIA. 
 
 public %Wim'h gepriment 
 ^wittariai 
 
 OFFICE MANUAL OF INSTRUCTIONS FOR THE 
 ""'^^ ^ CONDUCr OF BUSINESS. 
 
 Chapter I.— General duties and organization of the 
 Public Works Department. 
 
 Nature of work and control exercised over Local 
 Governments. 
 
 1. The Public "Works Department of the Govern- 
 ment of India is charged with the business relating to 
 Public Works that comes before the Governor General 
 in Council. Under this title are included all Roads, 
 Buildings, Canals, Railways, and other works carried 
 out by Officers of the Public Works Department, and 
 Officers acting as disbursers of the Public Works De- 
 partment, from the Public Works Budget grants of the 
 various Provinces. All business connected with Tele- 
 graphs is also conducted in the Public Works Depart- 
 ment. 
 
 2. As regards the Governments of Madras and 
 Bombay, the control exercised by the Government of 
 
 1
 
 Chap. I.] duties & organization of p. w. departt. 
 
 Nature of work and control exercised over Local Governments. 
 
 India is mainly of a general and financial character. 
 Those Governments have the exclusive management of 
 the Puhlic Works Establishments under them, as well 
 as of the admiaistration of the Department in all its 
 Branches, being only required to give proper attention 
 to the rules laid down by the Secretary of State or by 
 the Government of India on matters of principle in con- 
 nection with the financial bearing of their operations, or 
 the general system of Public Works administration. 
 The appointments of Officers of the Consulting Engi- 
 neers' and the Superior Accounts Establishments are 
 made by the Governor General in Council. The Gov- 
 ernment of Madras has its own Public Works Code. 
 The Government of Bombay adopts the Code of the Gov- 
 ernment of India, with minor differences due to local 
 conditions. 
 
 3. The Lieutenant-Governors exercise a less iiKie- 
 pendent authority. They are bound by the PubKcWorks 
 Department Code of the Government of India, the pro- 
 visions of which extend to all the Provinces directly 
 under the Government of India. 
 
 4. The Chief Commissioners and Heads of Admi- 
 nistrations other than those named above are, in a greater 
 degree, subordinate to the Government of India, their 
 powers of independent action being more limited, as 
 defined in the Public Works Department Code. 
 
 5. AH Local Governments and Administrations 
 have to submit, for the information of the Government 
 of India, their Proceedings in full or in abstract. It is 
 the duty of Under Secretaries to peruse these Proceed- 
 ings, and to bring to notice any irregularities that may 
 occur. 
 
 6. It is customary to restrict comments on the 
 Proceedings of the Local Governments to a simple call 
 for the papers, or to an intimation that the point referred 
 to seems opposed to rule. It is always proper to allow 
 of an explanation being ottered before orders are issued
 
 DUTIES & ORGANIZATION OF P. W. DEPARTT. [ ChAP. I. 
 
 Nature of work and control exercised over Ijocal Governments. 
 
 on any entry in tlie Local Proceedings. The corre- 
 T> c . 1. io^< sponclence with the Government of 
 
 Pros., September 1864, -ri i i j i o. , n n, 
 
 (C. w.— Mis.),.Nos. 22-4. Uombay and the Secretary of State, 
 /p^w^' M-'^^/xr^iK^^^^' noted in margin, may he referred 
 
 (C. \V.— Mis.), No. 15. , i ii i o'^ .1 . 
 
 to as to the nature or this power — 
 vide Appendix A. 
 
 ^i5fc
 
 Chapter IL— Eelations of the various Departments 
 and conduct of business between them. 
 
 General Remarks . . 1 
 
 Cases to be referred to Fin- 
 ance Department . 5 
 
 Legislative Department 10 
 UnofiBcial references 
 between Departments . 14 
 
 General Remarks. 
 
 1. It is an established principle of the Government 
 of India that no orders giving sanction to Public Works 
 expenditure should be issued from any other than the 
 Public Works Department, and it is very desirable that 
 this rule should not be departed from. If the rule be 
 infringed, the case should always be brought to notice. 
 Confusion and inconvenience have frequently arisen from 
 want of attention to this principle, and it is not possible 
 for the Public Works Department to exercise a proper 
 control over the expenditure, if grants of public money 
 are made for Public Works without its knowledge: 
 Orders of the Government of India originating-in other 
 Departments on such subjects should invariably be com- 
 municated to the Public Works Department for issue to 
 the Local Governments concerned. 
 
 2. In questions which arise in the Public Works 
 Department affecting matters under the control of other 
 Departments of the Government, regarding which there 
 is any doubt, the papers should always be forwarded to 
 the Department concerned, either officially or unoffi- 
 cially, for a preliminary expression of opinion. 
 
 3. If in any particular case, in addressing another 
 Department, it is considered desirable to put that De- 
 partment in possession of an opinion contained in Office 
 Notes, either the substance of such Notes should be 
 embodied in the official communication, or copy of the 
 Notes sent without making any mention of them in the 
 official communication, but only wdth a pencil remark 
 on its margin thus — " Office Notes accompany *' or 
 " Office Notes will foHow." 
 
 \4. When notes of Clerks or of Secretaries or of 
 the Member of Council in charge of a Department are" 
 
 ■4.
 
 ■- Chapter il. — iSiibstituie^ne joiiowimj fur jjura. ^ .- — 
 
 -Y^^^ —The followino- is extracted from tlie rules and orders for the 
 transaction of business in the Council of the Governor General (Rule 
 
 XVIII A) : 
 
 4, Notes of one department sent to another department must he 
 treated a^ confidential, and not forwarded to any one outside the Secre- 
 tariat without the general or specific consent of the department to 
 which they belong. When a general consent has been given to refer 
 notes to an ofiicer outside the Secretariat, it must be understood that 
 such consent do( s not cover a reference when the papers are marked 
 '« Confidential/' or in cases— 
 
 {a) affecting the officer personally, or in which his official con- 
 duct is under consideration ; or 
 
 ib) iu which'the emoluments or allowances of any subordinate 
 of the excepted officer are discussed. 
 
 The officers subordinate to each department in regard to whom a 
 general consent to the reference of notes has been given are the follow- 
 ing :— 
 Home Department — 
 
 Suro-eon General with the Government of India and Sanitary 
 Commissioner. 
 
 Revenue and Agricultural Department- 
 Inspector General of Forests. 
 Surveyor General of India. 
 
 General Superintendent; Horse-Breeding Department. 
 
 Foreign Department — 
 
 General Superintendent of Operations for the Suppression of Thagi 
 and Dakaiti. 
 
 Finance and Commerce Department — 
 
 Comptroller General. 
 Comptroller, India Treasuries. 
 Director General of the Post Office. 
 Commissioner, North India Salt Revenue, 
 
 ft) Military Department — 
 
 • Adjutant General. 
 
 Quarter Master General. 
 
 Director General of Ordnance in India. 
 
 Commissary General-in-Chief. 
 
 Principal Medical Officer, Her Majesty's Forces in India. 
 
 Suro-eon General with the Government of India. 
 
 Director, Army Pteraount Department. 
 
 Director General of Military Works. 
 
 Director, Indian Marine. 
 
 Public Works Department — ' 
 
 Consulting Engineer for State Railways. 
 Director General of Telograplis. 
 
 [No. 32 0. M. 3-11-92. ]
 
 «*•' 
 
 <1 
 
 4
 
 No. 32 
 
 Chapter II.— Insert the folloiotng as para. 4 A : — 
 
 ]S\,le, — The foll('win<2; is extracted from the I'ules and orders for the 
 transaction of bnsiness in the Council of the Govertior General (Rule 
 XVI.) : 
 
 4A. No proposal involving an abandonment of revenue for which 
 Government has taken credit in the Budget, or expenditure 
 which has not been provided for in the Budget, or which, 
 though provided for, has not been specifically sanctioned, 
 shall be brought forward for the consideration of the 
 Governor General in Council, nor shall any onier to that 
 effect issue without previous reference to the Department 
 of Finance. 
 The forpo'oing rule is subject to the following exceptions : — 
 :ic * * * * * * 
 
 (<?) The Department of Public Works may, without making sueh 
 
 reference, issue orders sanclioning any expenditure which 
 
 does not require the previous sanction of the Secretary of 
 
 State in Council — 
 
 in the case of the maintenance, and working expenses of railways 
 
 and other works producing revenue; and ** 
 
 in all other cases, if the proposed expenditure does not involve outlay 
 
 in excess of the Budget grant to the Department Public Works 
 
 or a transfer from any one to any other of the heads bereiuafter 
 
 mentioned — 
 
 (1) Telegrapli. 
 
 (2) Famine Eelief. 
 
 (3) Eailways. 
 
 (4) Irrigation and Xavigation. 
 
 » ****** m 
 
 (7) Productive PuLUc V.'o.k.^. 
 
 Nothing in clause (c) shall be deemed to authorise the contraven- 
 tion of any rule or order of the Department of Finance for the time 
 being in force, or the introduction of any new principle or practice likely 
 to lead to increase of expense. 
 
 [ Ko. 32 O.M. 3-11-92.] 
 
 Chapter II. — Add as paragraph 4 B — 
 
 4 B. No reference to the Finance Department is 
 needed in cases relating to expenditure in connection with 
 schools chargeable to the Capital and Revenue Accounts of 
 Pv-ailways, unless some matter of real importance is in- 
 volved. 
 
 * [No. 35 0. M., 3-11-92.]
 
 Chapter IT.— Add as para. 5 A.— 
 
 5A. The Finance Department must be consulted un- 
 oftcially m all cases in which it is proposed to reduce 
 or remit the rent of a Government building which is 
 occupied as a residence, or to provide an official with a 
 rent-free residence, when the salary drawn by the offi- 
 cial concerned exceeds Rs. 5,000 per annum- See Public 
 Woi-ks Department Code, Volume I, Chapter XI, para. 
 ^o, Kule IX, 
 
 In all other cases the Public Works Department 
 disposes of applications for reductions or remissions of 
 rent after consulting the administrative Department in 
 winch the official concerned is employed. 
 [ No. 36-0. M.- 13-1-93. ]
 
 RELATIONS OF THE VARIOUS DEPTS., &C. [ ChAP. II. 
 
 Cases to be referred to Finance Department. 
 
 received from another Department, the notes should 
 on no account be forwarded to any one outside of the 
 Secretariat without the specific consent of the Dejiart- 
 ment to which the notes belong. 
 
 Cases to be referred to Finance Department. 
 
 5. All proposals relating to increases or decreases 
 of Establishments, or to any increase of pay of mem- 
 bers of existing Establishments, excepting those which 
 are due to promotions under existing regulations, or to 
 periodic increases according to scales regularly sanction- 
 ed, must be referred to the Financial Department for 
 orders. The Financial Department will communicate 
 these orders to the Public Works Department of the 
 Government of India in accordance with para. 1 of this 
 .Chapter, and not to the Local Government concerned. 
 
 6.v^ No modification of, or addition to, the Autho- 
 ritative Regulations and Codes of the Government of 
 India, which is of a nature to require his sanction, is to 
 be made without reference to the Secretary of State. 
 
 7. In the following cases, the previous sanction 
 of the Home Government is necessary before increases 
 to salaries can be sanctioned, or new appointments 
 created in the permanent establishment. In all such 
 cases the proposals will be finally considered in the 
 Finance Department, from which Department also the 
 necessary communication will be made to the Secretary 
 of State : — 
 
 {a). — When the increased salary is more than 
 
 Pvs. 5,000 a year. 
 (6). — When the salary of the newly created post 
 
 is more than Es. 3,0C0 a year, 
 (c). — All changes of organization involving an 
 
 increase of expenditure. 
 
 8. When it is proposed to anticipate the Secre- 
 tary of State's sanction to any expenditure to whicli his 
 sanction is necessary, the pro})osal, together with a draft 
 
 5
 
 Chap. II. ] relations of the various depts., &c. 
 
 Legislative Department. 
 
 telegram to the Secretary of State asking for sanction, 
 should be submitted to His Excellency the Viceroy, 
 •who will then decide whether sanction should be antici- 
 pated or not : otherwise sanction is to be with effect 
 from the date of receipt of the Despatch from the Secre- 
 tary of State. 
 
 9. On open lines of State Railways increases of 
 establishment may be sanctioned by the Government of 
 India, in the Public Works Department, so long as they 
 are within certain prescribed mileage rates. All changes 
 in such establishments involving salaries over Rs. 250 
 per mensem are reported to the Secretary of State by 
 the Public Works Department half-yearly. 
 
 Legislative Department* 
 
 10. In the case of memorials and petitions addressed 
 to Her Majesty the Queen, Empress of India, or the 
 Secretary of State for India, against or regarding Acts 
 passed by the Legislative Council, the Legislative De- 
 partment is to be considered to be the Department 
 having cognizance of the subject matter of the memorial. 
 Such memorials will be transmitted to Her Majesty's 
 Secretary of State through that Department, and to it 
 should be referred all memorials of the kind here de- 
 scribed which may reach the Public Works Department. 
 The general rules regarding the transmission of memo- 
 rials, &c., to the Secretary of State will be found in 
 Appendix B. 
 
 11. Memorials addressed to Parliament appealing 
 against the orders of the Secretary of State should be 
 submitted to the House of Parliament through the 
 medium of some unofficial member of the House and not 
 through the Secretary of State. The general rules will 
 be found in Appendix C. 
 
 12. Whenever the opinion of the Advocate Gene- 
 ral is taken by any Executive Department, or the opinion 
 of the Law Officers of the Crown is received in such
 
 ^^C^apter ll.~In,eH the following as paras. 11 A and 
 
 XXXII and XXXIII) : ^° Governor General (Rules 
 
 ^^ '^■~J''« Executive Department mav con^nlt *!,„ t • i ■ 
 
 Department on the following Sjects- ^''S'^''"'™ 
 
 i'.) tl,e constructions of Statutes. Acts, and Regulations; 
 4) cases involving general legal principles • 
 W proposed amendments of the law ■ and 
 {<!) notifications to be issued under any enactment 
 But the Legislative Department shall not be asked to advise on- 
 W cases connected with litigation commenced or impend- 
 (/) cases on which the Advocate General of Bengal .ha, 
 
 11 B. — Departments consulting the Le^rj^lative Department shall 
 state, with as much precision as possiblo, the point or points on which 
 its advice is desired. 
 
 [No. 33 0. M. 3-11-92.]
 
 ^
 
 No. 23. 
 
 Chapter 11.— Add the following as 9 0. 
 
 9 C On Guaranteed Lines of Railways increases to 
 salaries of employ6s, which have been approved by the 
 Board of Directors may also be sanctioned by the Government 
 of India in the Public Works Department, without reference 
 to the rinance Department.
 
 Chapter II. — Add the following as paragraph 9A. 
 
 9A. In cases of claims for compensation for bodily injury 
 to persons, other than Railway servants employed on the 
 Railway on which the injury occurred, the Government of 
 India in the Public Works Department can sanction com- 
 pensation up to a maximum of Rs. 10,000 without reference 
 to the Finance Department ; provided that the advice of the 
 Law Officers of Government is taken in regard to the amount 
 of the claim. 
 
 [No. 20 0. M. TO ' No. 22. 
 
 Chajyter II — Add the folloioing as ijorograph 9 (B) : — 
 
 9 (B.) Gratuities to employes of Guaranteed and Assisted 
 Railways on retirement from service, and to tlie widows and 
 families of deceased railway servants may be sanctioned by 
 the Government of India in the Public Works Department, 
 subject to the following restrictions : — 
 
 I. Gratuity on retirement shall not exceed — 
 ((/) One month's pay for each year's service. 
 (/>) A maximum of six months* pay. 
 
 (c) Rs. 10,000 in any individual case. 
 
 II. Gratuity to widow or family in case of accidental 
 death while on duty shall not exceed six months' pay. 
 
 III. Gratuity in case of death on leave shall not exceed 
 the pay that would liavo been drawn had deceased lived to 
 return to duty on expiration of leave. 
 
 [No. 22, O, M., 9.6-92.]
 
 Chap. II. ] relations of the various depts., &c. 
 
 Unoflacial references between Departments. 
 
 necessary papers and notes, or papers 
 only, as the case may be, should be trans- 
 ferred officially by the Department of 
 receipt to the Department issuing orders, 
 or makiug the intermediate communica- 
 tion. 
 
 {d). — When it is clear that the orders will issue 
 in the Department to which papers are 
 being sent without further reference to 
 the Department of original receipt, as 
 in the case of local Bills submitted for 
 the assent of the Governor General sent 
 to the Legislative Department, the papers 
 should be sent officially to the Depart- 
 ment which will issue orders. 
 
 15. Original papers or notes of another Depart- 
 ment will not be recorded or retained without .formal 
 transfer from the Department to which they belong. 
 
 16. Whenever it is considered desirable that this 
 Department should be furnished with copies of the papers 
 of a case referred unofficially by another Department, a 
 label as below, printed in red, will be gummed on at the 
 end of the notes when returning the file to the Depart- 
 ment whence it was referred : — 
 
 Please send cop of these papers, including 
 notes, hereafter officially to the Public Works Depart- 
 ment for record. 
 
 17. Cases received unofficially from the Account- 
 ant General or the Director General of Railways on 
 which the orders of the Government of India in any De- 
 partment are required, must be returned for official sub- 
 mission to the Government of India in this Department. 
 
 18, When a case belonging to this Office is sent 
 to any of the other Departments unofficially for opinion, 
 and certain orders are issued thereon from this Office, 
 and other orders have to issue from the Department 
 
 S
 
 Chapter II. — Insert the foUoioliig as para. 14 A : — 
 
 l>^ole. — The following: is extracted from the rules and orders for the 
 transaction of business in the Council of the Governor General (Rule 
 XVIII, para. 3) : 
 
 i^^ A. — In all such eases* the notes written in the department 
 • Cases referr^ed from one referred to shall be on separate sheets from 
 department to another. those written in the referring department 
 
 and the Secretary in each department shall take due care that the notes 
 which leave his department are expressed in terms consistent with the 
 proprieties and courtesies of official correspondence. 
 
 [ Xo. 32 O.M. 3-11-92.]
 
 Relations of the various depts., &c. [ Chap. II 
 
 Unoffleial references between Departments. 
 
 Department, a copy of it should be furnished to tlie 
 Legislative Department for information, together with 
 a copy of the papers connected with the case for record. 
 This record will be confidential. 
 
 13. When a draft letter, notification, set of rules 
 or the like is sent in proof to the Legislative Depart- 
 ment unofficially for concurrence or remark, a spare 
 copy of such proof should, at the same time, be sent for 
 the use of that Department. 
 
 Unofficial references between Departments. 
 
 14. With the object of reducing official corre- 
 spondence between two or more Departments of Govern- 
 ment, and of facilitating the despatch of business, the 
 following system of unofficial references has been laid 
 down : — 
 
 '{a). — Any case arising in one Department of 
 Government may be referred unofficially 
 to another Department for an expression 
 of opinion, or concurrence in the orders 
 proposed to be issued. 
 
 {b). — When a letter or paper is received in one 
 Department and referred by it unofficial- 
 ly to another Department for consider- 
 ation, before the issue of orders, the 
 Department to which the unofficial refer- 
 ence is made will not, as a rule, issue the 
 orders in the case, but will return the 
 file to the Department from which the 
 unofficial reference came — that is, to 
 the Department of original receipt — for 
 issue of orders. 
 
 (c). — If, in any case, it is desirable that the 
 orders sliould issue in a Department other 
 than the Department of receipt, or if the 
 Department of reference requires inter- 
 mediately to take official action, then the 
 
 7
 
 Chap. II. ] relations of the various depts., &c. 
 
 Unofficial references between Departments. 
 
 necessary papers and notes, or papers 
 only, as the case may be, should be trans- 
 ferred officially by the Department of 
 receipt to the Department issuing orders, 
 or making the intermediate communica- 
 tion. 
 
 {d), — When it is clear that the orders will issue 
 in the Department to which papers are 
 being sent without further reference to 
 the Department of original receipt, as 
 in the case of local Bills submitted for 
 the assent of the Governor General sent 
 to the Legislative Department, the papers 
 should be sent officially to the Depart- 
 ment which will issue orders. 
 
 15. Original papers or notes of another Depart- 
 ment will not be recorded or retained without formal 
 transfer from the Department to which they belong. 
 
 16. Whenever it is considered desirable that this 
 Department should be furnished with copies of the papers 
 of a case referred unofficially by another Department, a 
 label as below, printed in red, will be gummed on at the 
 end of the notes when returning the file to the Depart- 
 ment whence it was referred : — 
 
 Please send cop of these papers, including 
 notes, hereafter officially to the Public Works Depart- 
 ment for record. 
 
 17. Cases received unofficially from the Account- 
 ant General or the Director General of Railways on 
 which the orders of the Government of India in any De- 
 partment are required, must be returned for official sub- 
 mission to the Government of India in this Department. 
 
 18, When a case belonging to this Office is sent 
 to any of the other Departments unofficially for opinion, 
 and certain orders are issued thereon from this Office, 
 and other orders have to issue from the Department 
 
 8
 
 Chapter II. — Insert the following as para. 14 A : — ■ 
 
 Xote. — The following* is extracted from the rules and orders for the 
 transaction of business in the Council of the Governor General (Rule 
 XVIII, para. 3) : 
 
 i4 A. — In all such cases* the notes written in the department 
 * Cases referr^ed from one referred to shall be on separate sheets from 
 department to another. those written in the referring department 
 
 and the Secretary in each department shall take due care that the notes 
 which leave his department are expressed in terms consistent with the 
 proprieties and courtesies of official correspondence. 
 
 [ Xo. 32 O.il. 3-11-92.]
 
 RELATIONS OF THE VARIOUS DEPTS., &C. [ ChAP. II. 
 
 Unofficial references between Departments. 
 
 consulted, a copy of the orders issued from tbis Office 
 will be sent officially to the Department concerned for 
 information, with a copy of the Office Notes. 
 
 19. Separate Registers (Forms A and B) of all 
 unofficial cases received from, or submitted to, other 
 ])epartments should, be kept up in each Branch of the 
 Office. The entries should contain details of papers 
 received or sent. 
 
 20. In sending out an unofficial reference, a list 
 of the papers in the file should be made and attached 
 to it by the Branch. The Registry Branch in entering 
 the case in the Despatch Diary, or Peon Book, will 
 simply enter the unofficial number and date, and the 
 subject of the papers, so as to identify the file, with the 
 remark — *' Papers sent according to the list in the file." 
 In the case of unofficial references from other Depart- 
 ments, the receiving Clerk of the Branch should not 
 only see that the list is in the file, but that the papers 
 are correct as shown on that list. Should any paper be 
 missing, he will at once bring the same to notice. When 
 returning a case to the Department whence received, 
 any papers which may have been added to the file in the 
 Public Works Department should also be entered in the 
 list, note being kept in the Branch Unofficial Issue 
 Register of the papers so sent. 
 
 21. When a file is sent unofficially to another 
 Department, any collections or other papers which are 
 not essential for obtaining the assent of that Department 
 to the recommendation made, should be removed from 
 the file. 
 
 22. In cases of importance, however, or when a 
 reference to former papers may seem obviously neces- 
 sary, the whole file should be sent at discretion, but 
 this discretion will most frequently be beneficially exer- 
 cised by not sending on the whole file. 
 
 23. Unofficial documents are not to be referred to 
 in official papers, except by pencil note. 
 
 9
 
 Chap. II.] relations of the various depts., &c. 
 
 Unofficial references between Departments, 
 
 24. The following procedure may here be noted as 
 affecting certain special points connected with unofficial 
 correspondence with the Pinance Department : — 
 
 (a). — Whenever Office Notes are sent to the 
 Finance Department in the prescribed 
 form (i.e., by a pencil note on the official 
 communication), the Recorders will, in 
 such cases, be careful, when the Office 
 Notes are to be printed as a Keep-with 
 of the recorded Collection, Part A, to 
 instruct the Press to strike off the requi- 
 site additional copies for the Finance 
 Department. These copies will be re- 
 ceived from the Press by the Senior Clerk 
 of the Branch, and sent to the Finance 
 Department. 
 
 (6). — In addition to the cases involving financial 
 principles or fundamental procedure in 
 accounts, all cases affecting matters of 
 general financial interest on which orders 
 are proposed to be issued in the Public 
 Works Department, should also be sent 
 unofficially to the Finance Department 
 before the final issue of orders. The 
 Finance Department will, in like manner, 
 refer unofficially to the Public Works 
 Department, the draft orders proposed 
 for issue in that Department on subjects 
 relating to matters of Public Works in- 
 terest. But all correspondence with Fin- 
 ance Department respecting the pay and 
 allowances of any Officer on any Secret- 
 ariat Establishment, or the application of 
 Financial rules to any such Officer, or 
 respecting any expenditure by such Sec- 
 retariat, should be conducted officially. 
 This order includes the Offices of the 
 
 10
 
 RELATIONS OF THE VARIOUS DEPTS., &C. [ChAP. IT. 
 
 Unofficial references between Departments. 
 
 Accountant General and the Director 
 General of Railways. 
 
 {.c). — Whenever, after unofficial consultation with 
 the Finance Department, an order is 
 issued in any other Department which 
 involves the payment of money hy an 
 Officer in account with a Civil Account- 
 ant or Deputy Accountant General, or 
 which affects a rule of any of the Codes 
 of the Finance Department, or the struc- 
 ture or classification of the puhlic 
 accounts, or any question of financial 
 policy or principle, copy of such order 
 should he sent officially to the Finance 
 Department. In such case, if the Pro- 
 ceedings are printed, six copies, includ- 
 ing the initialled notes, should be sent to 
 the Finance Department. 
 
 (d). — If the order only involves the payment of 
 # money hy an Officer in account with the 
 
 Officers in the Account Department of 
 the Military or Puhlic Works Depart- 
 ment, or if it is upon any other subject 
 not above specified, then no copy need 
 be sent to the Finance Department, un- 
 less that Department specially asks for 
 a copy. 
 
 (e). — As a rule, manuscript copies of papers will 
 not be sent to the Financial Department, 
 officially or unofficially, unless they are 
 asked for, or it is necessary for that 
 Department to issue orders thereon 
 whether official or unofficial. 
 
 (/). — Cases should as a rule, before being sent to 
 the Finance Department unofficially, be 
 submitted to the Honourable Member in 
 the Public Works Department. Formal 
 
 1.1
 
 Chap. II.] relations of the various depts., &c. 
 
 Unofficial references between Departments, 
 
 references or requests for mere inter- 
 pretation of rules need not however be 
 so submitted. 
 
 25. Save in matters of routine, such as calls for 
 papers, &c., no reference is to be made to another De- 
 partment except under orders of the Secretary. 
 
 26. When any information is required from the 
 Calcutta Hio-h Court, the Registrar of the Court should 
 be addressed, and not the Government of Bengal. 
 
 Chapter II. — Add the following as para. 27 : — 
 
 27. When one Department of the Government of 
 India desires to obtain boolvs or pnpers in the custody of 
 the officer in charge of tlie Records of the Government 
 of India which belong to another Department of the 
 Government of India, the requisition should be mado 
 unofficially and direct to the officer in charge, of tha 
 records. 
 
 [No. 18 O.M.-25.4.92.] 
 
 12
 
 Chapter II. — Insert the folloioing as para. 28 : — 
 
 Subjects dealt with by the Departments of the Government of 
 India. 
 
 Note. — The following is extracted from the rules and orders for the 
 transaction of business in the Council of the Governor Geneal (Rule 
 XLI) : 
 
 2S. The following subjects shall for the purpose of these rules be 
 deemed to pertain to the department opposite to which they are res- 
 pectively placed :— 
 
 r All business connected with the following branches 
 of the Administration in British India : — 
 
 1. Home Department ,,.- 
 
 (1) Law and Justice. 
 
 (2) Jails and the Penal Settlements in the Anda- 
 man and Nicobar Islands. 
 
 1. Home Department 
 
 .* 
 
 (3) Escheats, the Administration of Estates of 
 
 Intestates. 
 
 (4) Police. 
 
 (5) Education. 
 
 (0) Examinations. 
 
 (7) Fine Arts. 
 
 (8) Sanitation. 
 
 (9) The (Civil) Medical Service. 
 
 (10) The Ecclesiastical Service. 
 
 (11) Civil Service Questions. 
 
 (12) Eegistration of Assurances. 
 
 (13) The working of the Vagrancy Act. 
 
 (14) The working of the Arms Act. 
 
 (15) Copyright. 
 
 (16) Census. 
 
 (17) Municipalities and Local Funds. 
 
 (18) Gazetteers. 
 
 (19) "Weight and Measures. 
 
 (20) In the Hyderabad Assigned Districts all 
 business connected with Law and Justice, Jails, 
 Police, Education, the Ecclesiastical Service, the 
 (Civil) Medical Service, Sanitation, Municipalities, the 
 Civil Service, Registration and the Copyright Act. 
 
 -. (1) Land Revenue, including Settlements and 
 Takavi Advances. 
 
 2. Revenue and 
 tural Department. 
 
 Agricul-' 
 
 (2) Surveys, including Geological Surveys, 
 excluding Marine Surveys. 
 
 (3) Agriculture. 
 
 (4) Fibres and Silk. 
 
 (5) Cattle-breeding and Cattle-disease. 
 
 (6) Fisheries. 
 
 (7) Minerals. 
 
 (8) Meteorology. 
 
 (9) Famine. 
 
 (10) Emigration. 
 
 (11) Practical Arts and Museums. 
 
 (12) Exhibitions. 
 
 (13) Statistics of Internal Trade. 
 
 (14) Forests. 
 
 (15) ArchiBology, Archaeological Surveys 
 the Conservation of Ancient Monuments. 
 
 (16) Patents. 
 
 but
 
 »
 
 3. Foreign Department. 
 
 3. Foreign Department 
 
 (1) Political matters generally. 
 
 (2) Relations with Foreign States beyond the 
 ^1 limits of India. 
 
 I (3) Relations with Native States and with 
 
 t Feudatories within the limits of India. 
 
 ^jy ('^'^ Control of the Administration of Frontier 
 Districts, and relations with Frontier and Hill 
 Inbes, independent or semi-independent. 
 
 (5) Control of the Administration of the Hy- 
 derabad Assigned Districts, except in retjard to bu- 
 siness specified opposite No. 20 in the list of subjects 
 administered by the Home Department, and in re- 
 gard to the subjects administered by the Eeven ue 
 and Agricultural Department. 
 
 , (6) Control of the Administration of Ajm?rc- 
 Mhairwara, except in regard to business specified 
 Opposite Nos. 3, 4, 5, 6, 7, 8, 10, Jl, and 12 in the 
 list of subjects administered by the Revenue an d 
 Agricultural Department. 
 
 i 
 
 4. Finance and " Commerce -{ 
 Department. 
 
 (7) Political Prisoners. 
 
 (8) Supervision of the Department for the Sup- 
 pression of Thagi and Dakaiti in Native States. 
 
 C9) Political Pensions. 
 
 (10) Questions of extradition and exlra-teriitorial 
 Jurisdiction. 
 
 (11) Titles. 
 
 (12) Order of the Star of India. 
 
 (13) Recognition of Consuls. 
 
 (14) Grant of Passports. 
 
 (15) Ceremonials. 
 
 (16) Local Corps in Riijputana and Central Indi*. 
 
 f All matters connected with the Administration 
 
 I of the several Presidencies and Provinces in India in 
 the following branches :~ 
 
 (1) The Public A^'counts, including estimate.*. 
 Banks, Money Order's and Alienations of Revenue. 
 
 (2) The Public Expenditure. 
 
 (3) The Public "Ways and Means, including 
 Loans to and from the Public Treasury. 
 
 (4) The Management of the Public Fu-ids. 
 
 (5) The Mints. 
 
 (6) The Paper Currency. 
 
 (7) Leave, Pay, Allo\\ance«, Pensions and Gra- 
 tuities of Public Officers. 
 
 (8) Assessed Taxes. 
 
 (9) Excise. 
 
 (10) Opium. 
 
 (11) Salt.
 
 4. Finance and Comrueice-{ 
 Depart luent. 
 
 (12) Customs. 
 
 (13) Stamps. 
 
 (1-1) Post Office. ■. 
 
 (15) Statistics. 
 
 (16) Commerce and Trade. 
 
 (17) Mercbaut Shipping. 
 
 (18) Stores from Europe. 
 
 5. Military Department 
 
 (19) Ports and Port Dues, Lighting and Pilot 
 (^Services. 
 
 f All matters connected with the Administration 
 j o£ the Army and Seagoing Marine, Marine Surveys 
 ■{ and Dangers to Navigation (corresponding to the 
 I Hydrographic Section of the Admiralty) iu all Pre- 
 
 ^_sidencies. 
 
 6. Public Works Department. 
 
 Public Works. 
 Telegraphs. 
 
 [No. Si. O. M. 3-11-92,
 
 Chapter III.— Internal organization of the Public 
 Works Secretariat. 
 
 Cases which must be 
 sent to the Secy. 
 
 Drafts which must be 
 sent to the Secy. 
 
 Cases and drafts which 
 must be sent to the 
 Hon'ble Member 
 
 General instructions 
 
 References to and from 
 the Dir. Genl. of 
 Rys 
 
 Office Estabt. 
 
 28.IV 
 28-V 
 
 28-VI 
 28-VII 
 
 29 
 32 
 
 Sub-division of Office 
 and work ... 1 
 
 Responsibilities of the 
 Secy., Depy. and 
 Under Secys. . . .19 
 
 Cases which may be 
 disposed of by Under 
 Secys 28 
 
 Cases which may be 
 disposed of by Depy. 
 Secys 28-11 
 
 Cases which maybe dis- 
 posed of by Under 
 Secy., Genl. Branch, 
 in communication 
 with aay other Branch 
 concerned 28-III 
 
 Sub-division of Office and work. 
 
 1., For the better despatch of business, the Office 
 has been divided into the following Branches, with their 
 sub-heads of classification of correspondence : — 
 
 I. — Civil Works (l. — All buildings and works 
 
 PROPERLY BELONGING TO THE CiVIL ADMINISTRATION 
 
 OF Government. 2. — Telegraphs. 3. — All Irri- 
 gation Works, including dykes and drainage. 
 4. — Petroleum, Coal, Iron, &c.) 
 
 Sub-divided as follows: — 
 
 
 Ihrigation 
 
 • (I) 
 
 Civil Huildings 
 
 • (1^) 
 
 COAIMUNICATIONS 
 
 . (C) 
 
 Miscellaneous 
 
 . (M) 
 
 Telegraph 
 
 . (T) 
 
 TELEOEAPn Establishments 
 
 . (T K) 
 
 Coal and Iron 
 
 . (C & I) 
 
 li — IIailvtay (1.-^Imperial, PRoviNcrAL and Native 
 State Railways. 2. — Guaranteed and Assisted 
 Railways.) 
 
 Sul)-divi(lcd as follows : — 
 Traffic . . . . (R T) 
 
 CONSTHPCTION , . , . (R C) 
 
 Stores . . . . (II S) 
 
 13
 
 Chap. III.] organization of the p. w. secretaeiat. 
 
 Sub-division of Office and work. 
 
 III. — General (Q) 
 
 All cases connected with the Estab- 
 lishment organization of the various 
 Branches of the Public Works Depart- 
 ment (including the Railway Bi-anch 
 but excluding the Accounts Branch and 
 the Telegraph Department and Mining 
 Establishments), and all proposals for 
 changes of rules other than those relat- 
 ing to accounts or works; increases 
 and decreases of establishment except 
 the Accounts, Telegraph and Colliery 
 Establishments ; also all cases connected 
 with the promotion of Chief and Su- 
 perintendint; Kngineers. and of the 
 Railway Branch and those of Exe- 
 cutive and Assistant Engineers under 
 Local Administrations. 
 
 All matters connected with the general 
 discipline and expenditure of the Office. 
 
 All memorials to the Government of 
 India or Secretary of State. 
 
 IV. — Account (Civil Works; Budgets ; Re-approfeia- 
 
 TIONS, &C.; &C.) 
 
 Sub-divifled as follows :— - 
 Civil Wobes . . . . A. C. W. 
 
 Ieeigation . . . . A. L 
 
 TELEGRAPn . . . . a. T. 
 
 Establishments . . , . A. E. 
 General . . . . . A. G. 
 
 Railway . . . . . A. R. 
 
 V. — Registry, Cash, Record, Stationery and 
 Copying. 
 
 2. With the exception of V, each of these Branches 
 is a complete Office in itself, though the records of all 
 are kept together in one room called the Record-room. 
 
 3. This R.ecord-room is directly under the Regis- 
 trar, and is the Branch for receiving, distributing, 
 issuing, and keeping in proper order, after record, the 
 correspondence of the whole Office. See also Chapter 
 V, para. 3. 
 
 4. The Civil Works Branch is under the charge 
 of the Inspector General of Irrigation and Deputy- 
 Secretary, aided by an Under Secretary, who deals also 
 with Telegraph cases; the Railway Branch under the 
 
 14
 
 No. 29. 
 Chapter III, Paragraph 1. — Insert the following as 
 
 VI. — Drawing Office and Technical Section. 
 
 Tlie staff oniployt'd in connection with 
 tlie Drawing Otiice, Technical Section 
 and Locouiotivc and Carriage and 
 Wagon Superintendents' Committee 
 forms a special and distinct office 
 for the Consulting Engineer to the 
 Government of India for iState Kail- 
 w;iys entirely outside the i'ccrctariat, 
 and the establishment belonging to 
 tliat office is not available for emjiloy. 
 nient except on the particular busi- 
 ness for which it has been provided. 
 
 [ No. 20 0. M. 24-10-92. ]
 
 No. 30. 
 
 Chapter III. — Insert the folloicing as paragraph 
 4 A : — 
 
 4 A. The procedure to be observed in sending cases to 
 the Consulting Engineer to the Government of India for 
 criticism, and in dealing with other matters connected with 
 his office, is as follows : — 
 
 (a) All communications between the Consultino- 
 Engineer and the Government of India, the 
 Director General of Eailways and other Heads 
 of Departments who may wish to consult him, 
 and vice versa, wiJl be in the form of office 
 notes. 
 
 (6) All cases marked to the Consulting Engineer will 
 be submitted to him through the Deputy 
 Consultino: Eno^ineer. 
 
 {c) The following cases will ordinarily be marked to 
 the Consultincj Enijineer : — 
 
 (1) Proposals and estimates for surveys. 
 
 (2) Survey reports of all kinds.
 
 1
 
 (3) Estimates for the construction of new lines. 
 
 (4-) Estimates for individual works on existino- 
 railways in which engineering questions are 
 involved. 
 
 (5) Inspection reports on new lines or long sec- 
 
 tions of railways, and other important 
 engineering works before opening to traflac. 
 
 (6) Progress reports and reports of all kinds on lines 
 
 under construction or connected with the 
 execution of important engineering works. 
 
 (7) Indents for new kinds of rolling stock or 
 
 large machinery for State lines. 
 
 (8) Keports of accidents due to failures of works or 
 
 materials. 
 
 (9) All cases in which engineering questions are 
 
 involved. 
 
 . (10) Proposals for appointments of Engineers-in- 
 Cliief and files dealing with the promotion 
 of railway engineers. 
 
 {d) The Assistant Secretary in charge of the stores 
 section will mark railway '* Patent " cases 
 referred for the opinion of the Consulting 
 Engineer to that officer. 
 
 (e) All drafts with which notes by the Consultino* 
 Engineer are heiug sent officially to any Local 
 Government, or to others, should be seen by the 
 Consulting Engineer, wlien at head-quarters, 
 otherwise by his Deputy hefore issue. 
 
 (/) All work required by the Consulting Engineer in 
 connection with the proper submission pf office 
 papers, correspondence, etc., and generally all 
 such office work, as is at present done by the 
 secretariat clerical establishment, will be car- 
 ried out in the office of the railway branch. 
 Similarly, all work connected with the production 
 of drawings which may be required for the 
 secretariat, such as tracings, ferrotypes, litho- 
 graphs, maps, and generally all work which is 
 usually done by draughtsmen, will be carried
 
 out by the drawing branch of the Consulting 
 Engineer's office, and the draughtsman in 
 charge of that section of the drawing office will 
 refer for instructions direct to the Under 
 Secretary of the branch concerned. The camp 
 section of the drawing office while in Calcutta 
 will bf? directly in charge of the Under Secre- 
 tary, railway branch. 
 
 (g) The Consulting Engineer will have free access to 
 the records of the secretariat ; and, of those 
 which are printed, he may be provided with 
 collection copies, which he may retain for his 
 office. All requisitions for secretariat papers 
 will be sent to the Under Secretary of the 
 branch concerned. 
 
 [ No. 30 0. M. 24-10-92. ] 
 
 G. C. Press, Simla.— No. 1310 P. W. D.— 3-11.92.— 521.
 
 No. 4. 
 
 Chapter III, Paragraph 6 — For the words, including 
 Telegraph and Accounts, in the second and third lines 
 siihstitute the icords, except Accounts, Telegraph and 
 Mining Estahlishments. 
 
 [No. 4 O.M. 20-5-91]. 
 
 Chaptek III, Paragraph 7 — After the words, to that 
 
 Branch, in the second line add, wherever initiated ; and 
 
 for the rest of the paragraph suhsititiite, and ^y case 
 
 voithe above description initiated in 'toother jBran^ will 
 
 * beN;ef erreCL. hef ore ikying fiih^ly di^>^eA of, to the 
 
 Jeneral Bratt^h. 
 
 '*^apter if^ara. 7.-0mH the latter portion of this 
 jyj^(^gruph comni':i,ifj loifh and any case. ; 
 
 4 [No. 12 O. ]Vi:i_-l5-l-y2.]
 
 V
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ChAP. III. 
 Subdivision of OflBce and work. 
 
 Deputy Secretary for that Branch aided by an Under 
 Secretary ; the General Branch under an Under Secre- 
 tary ; the Accounts Branch under charge of the Account- 
 ant General and Deputy Secretary, aided by the Deputy 
 Accountant General and ex-officio Under Secretary, and 
 an Assistant Accountant General ; the Registry Branch 
 is under charge of the Under Secretary in the General 
 Branch, who also has general control of the Office Clerks 
 and Office arrangements, &c., in connection with which 
 he will take the orders of the Secretary whenever he 
 thinks it necessary to do so. 
 
 5. Tn matters relating to Establishments, the 
 Officers of the Civil Works and Accounts Branches will 
 consult the Under Secretary in the General Branch 
 wlien that course is deemed desirable, and they will be 
 held responsible that all cases which involve — 
 
 (a). — interpretations of rules which affect personal 
 interests ; 
 
 (&). — questions of allowances, or 
 
 {c). — which are likely to form precedents, 
 
 are submitted to the Secretary, through the Under 
 Secretary in the General Branch, who will, if he con- 
 siders it necessary, consult the Accountant General. 
 
 6. AH cases involving increase or decrease in any 
 Branch of the Establishment, including Telegra|jiraufl fi-l? ^ 
 Aoeountc, which require the sanction of the Government 
 
 of India, should be registered and dealt with in the 
 General Branch. 
 
 7. Cases which affect the Establishment of anotlierY^^ 
 Branch will invariably be referred to that Branch/^^and, c...JtziXZ 
 on the other hand, any case of the above description 
 
 which is initiated in another Branch should be tran- 
 sferred to the General Branch for official action. 
 
 8. Standing Orders and Notifications in the Gazette 
 will be drafted in the Branch in which they originate, but 
 will be numbered and issued from the General Branch. 
 
 15 
 
 )i
 
 Chap. III.] organization or the p. w. secretariat. 
 
 Sub-division of Office and ■work. 
 
 9. A General Seniority List of the Engineer 
 Establishments of the three Presidencies will be kept 
 up in the General Branch, under the responsibility of 
 the Under Secretary in that Branch. 
 
 10. The General Branch will also keep up a com- 
 bined Seniority List of the Engineers employed under 
 Local Administrations, and another of those employed 
 on State Railways. 
 
 11. Casualties or leave should be noted on the 
 back of each page of these lists with the date of the 
 casualty, and the dates of beginning and ending of the 
 leave. When an Officer leaves the service, either by 
 death or retirement, his name should be struck out with 
 red ink. 
 
 12. The foregoing lists will, when necessary, be 
 submitted to the Secretary with proposals for promo- 
 tions of Executive and Assistant Engineers. 
 
 13. The Under Secretary in the General Branch 
 will bring to notice when any promotions of Chief or 
 Superintending Engineers are to be made. The pro- 
 posals will be initiated by him, and must be forwarded 
 to the Secretary through the Officers in charge of the 
 Branches concerned. 
 
 14. The Under Secretary in the General Branch 
 is responsible that any promotions bgrottdr- scaler oy in, 
 any way out of order, are^lDi'Ought to the notice of the 
 Secretary. 
 
 15, All appointments to and promotions in the 
 classes mentioned below must be formally audited by the 
 Accountant General, Public Works Department, before 
 they are gazetted : — 
 
 {(t). — Chief and Superintending Engineers. 
 
 (6). — Engineers on the Eailway List. 
 
 ((?). — Engineers on the Local Administration List. 
 
 (d). — Superior Accounts Establishment. 
 
 (e).— Superior Railway Revenue Establishment. 
 16
 
 Chapter III, para. 14. — Cancel the words beyond scale, 
 or in the second Ime, and after the icord order in the third 
 iiw^rt'id^whicli affect the Hail way, Local Administration, 
 and Chief and Superintending Engineers' lists. ") 
 
 [ No. 13 0. M.— 15-1-92. ]
 
 ORaANIZA^TIOX OP THE P. W. SECEETARIAT. [ ChAP. Ill, 
 
 Eesponsibilities of the Secy., Depy. and Under Secys. 
 
 (/■). — Accountants on the Geneml and Railway- 
 Lists. 
 
 16- The Half-Yearly Classified List and Distribu- 
 tion Eeturn will be prepared in the General Branch. 
 
 17, The General Branch will keep corrected up 
 to date a History of 'Services of the officers of the 
 Engineer, Accounts and State Railway Establishments. 
 The book corrected up to the 31st December of each 
 year will be re-issued annually. To enable this to be 
 done, the corrected copy must be sent to Press in the 
 last week of November for proof. The Press will sub- 
 mit a proof as early as possible so as to enable the final 
 proof being returned to Press on the 10th of January, 
 and the work must then be issued by the end of the 
 same month. 
 
 18. The History of Services of officers drawing 
 Rs. 1,000 and above per mensem required by the India 
 Office will also be corrected and completed annually in 
 the General Branch, up to the 1st of July of each year. 
 The corrected copy will be sent so as to reach the Press 
 by the 15th July, and the History despatched to Secre- 
 tary of State on or before ]5th September following. 
 
 Responsibilities of the Secretary, Teputy and Under Secretaries. 
 
 19- The Secretary is generally responsible to the 
 Government for the proper transaction of the business 
 of the whole Office. The Deputy Secretaries and the 
 Under Secretary in the General Branch have placed upon 
 them the complete responsibility to the Secretary for all 
 the business done in their Branches. All cases requir- 
 ing submission to the Hon'ble JNTember will pass through 
 the Secretary's hands for his information, or for any 
 remarks he may desire to make, and will also return 
 through his hands to the Ih-anches concerned after orrlors 
 Lave been passed on them. The Deputy and Under 
 Secretaries are responsible that all orders issued are in 
 
 17
 
 Chap. III.] organization of the p. w. secretariat. 
 
 Kesponsibilities of the Secy., Depy. and Under Secys. 
 
 conformity with the instructions of the Members of the 
 Government. 
 
 20- In matters of minor importance, orders are 
 issued without previous reference to the Hon'ble Member, 
 but all such orders, except on matters of mere routine, 
 should be submitted for the approval and sanction of 
 the Departmental Member in the Table of cases of minor 
 importance submitted to him weekly — See Chap. IV, 
 Paras. 29 & 40. 
 
 21. The Deputy Secretaries, and the Undersecre- 
 tary in the General Branch, are responsible that all 
 Standing Orders of the Department, or of the Govern- 
 ment of India in all Departments, or of tbe Secretary of 
 State, are duly attended to in the Office, and by the 
 Authorities which correspond with the Public Works 
 Department; and it will be their duty to bring to the 
 notice of the Secretary any failure in these respects. 
 
 22. As a rule, each Deputy Secretary, aided by an 
 Under Secretary, will be placed in special charge of a 
 Branch of the Office, and will be regarded as the re- 
 sponsible head of his Branch just as though the Branches 
 were separate Offices. 
 
 23. The rules for the tenure of appointments by 
 Under Secretaries to the Government of India in the 
 Public Works Department will be found in Appendix F, 
 
 24. The Under Secretaries in charge of the several 
 Branches of the Office are expected to maintain a 
 sufficient control over all the routine business of their 
 Branches, as well as to conduct the duties connected 
 with the preparation of notes and letters, &c. 
 
 25. The proper despatch of business requires that 
 constant attention should be given to the regular and 
 punctual working of the Office Establishments in all 
 stages of the processes through which papers have to 
 pass, from their original receipt to their final recording 
 in the Proceedings, and any neglect of orders on the 
 
 18
 
 Chapter III. — Insert the following as pai^a. SO A : — 
 
 jVote. — The following is extracted from the rules and orders for the 
 
 nsaction of business in the Council of the Governor General (Rule 
 
 ): 
 
 20 A. In cases in which any department proposes to neg'ative the 
 
 proposals or overrule the decision of a Local Government 
 
 the consent of the Governor General shall be obtained be, 
 
 fore orders are issui-d. 
 
 31 CM. 3-11-92.]
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ChAP. Ill, 
 Kesponsibilities of the Secy., Depy. and Under Secys. 
 
 part of the Office Establishment should at once be 
 checked, and, if necessary, brought to the knowledge of 
 the Under Secretary in the General Branch. Special 
 attention should be given to prompt recording. Pend- 
 ing cases should be as few as possible — See also Chap. 
 IV, Para. 73. 
 
 26. A very few minutes in the week devoted to 
 inspecting the Registers, &c., will secure what is wanted, 
 and will be found by every one to be well laid out, as it 
 will ensure regularity and precision, without which the 
 more important duties of the Office cannot be satisfac- 
 torily carried on. 
 
 27. The following are some of the main points re- 
 lating to the working of Branches, to which attention 
 should be given by Under Secretaries : — 
 
 {a). — Regularity in marking off in the Registers 
 tlie disposal of papers received. This is 
 essential to the prevention of arrears. 
 
 (b). — Attention to the part of the Proceedings in 
 which the papers are recorded. 
 
 (c). — Inspection or other reports by Officers of 
 the Secretariat, when likely to be brought 
 on the Proceedings, should be printed like 
 all other official documents with one-third 
 margin. 
 
 (d). — Care in checking the Index and Contents of 
 the Proceedings to see that the important 
 matters are properly noticed, and prolix 
 or unsuitable titles rejected. 
 
 (e). — The introduction of illustrative sketches in 
 the Proceedings should not be allowed 
 unless essential, and then only after re- 
 ference to the Under Secretary of the 
 Branch. 
 
 (/), — Attention should be paid to the dockets 
 that they are clear and sufficiently full, 
 without being too lengthy. 
 
 19
 
 Chap. III.] organization of the p. w. secretariat. 
 
 Cases which may be disposed of by Under Secys. 
 
 (g). — The neglect to record papers should also be 
 corrected, 
 
 {h). — The habit of putting up useless papers, 
 and neglecting to put up those really re- 
 quired, should be checked — Vide Chap* 
 IV, Para. 41. 
 
 (*). — The orderly arrangement of the file sent up 
 for orders, in accordance with the in- 
 structions given in Chap. IV, Para. 20, 
 et seq. 
 
 (/). — Attention should be paid to tying the files 
 so that they can be easily opened. Though 
 such matters seem trifles, they become of 
 real importance in dealing with papers in 
 large numbers. 
 
 {Is). — Officers in charge of Branches should be 
 careful to watch the hand-writing of the 
 Clerks, and to regulate their own notes 
 so that the whole may be neat and readi- 
 ly legible. Office precis and notes should 
 always be written on foolscap size paper 
 and with not more than 20 lines to the 
 page {vide Form G). The orders of Gov- 
 ernment as to large writing and open, 
 lines should be specially borne in mind. 
 
 28. The following are the rules regarding disposal 
 of cases : — 
 
 I. — Cases which mat be disposed of by Under 
 Secretaries. 
 
 Applicable to all Branches. 
 
 (^a). — Ordinary routine, including calls for fur- 
 ther information which appears desirable 
 to aid in the disposal of cases. 
 
 20
 
 No. 21. 
 Chapter III. 
 Paragraph 28, III. Cancel entry (/)
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ ChAP. 111. 
 
 Gases which may be disposed of by Depy. Seeys. 
 
 {b). — Unimportant unofficial references to and 
 from other Departments of the Govern- 
 ment of India, and to and from the Tele- 
 graph Department. 
 
 (<?). — Cases of second rate importance -where the 
 Local Government and Under Secretary 
 (and the Accountant General if a 
 «' Works," '' Railway" or " General" case 
 in any way affects the Accounts Branch) 
 concur and no new principle is involved. 
 
 (d), — Telegrams to Secretary of State on matters 
 connected with Store Indents which have 
 been duly sanctioned, or on other routine 
 or unimportant matters. 
 
 (e), — Drafts based on office notes in which the 
 orders are clear, and which are not of a 
 very important nature, or are not of a 
 class distinctly ordered to be submitted 
 to higher authority. 
 
 (7')T^«-In the absence of the Deputy Secretaryliny^ Q. « 
 case which miglit under the rules be dis- ^ ^- ■^^' 
 g^edof by the latter. 
 
 Applicable to the Railicay Branch. 
 
 {g). — Sanctions asked for by Guaranteed Com- 
 panies up to Rs. 1,000 eacli, if no new 
 principle is involved, and only with the 
 concurrence of the Accounts Branch. 
 
 II. — Cases which may be disposed of by Deputy 
 Secretaries. 
 
 Applicable to all Branc^ies. 
 («). — All cases which under the last paragraph 
 may be disposed of by the Under Secre- 
 tary of the branch, but which the latter 
 may think fit to send on. 
 
 21
 
 Chap. III.] ORGANIZATION OF THE P. W. SECRETARIAT, 
 Cases whi ch may be disposed of by Depy. Secy., Railway Branch. 
 
 (b). — Drafts in all cases in which definite and 
 clear orders have been passed, unless spe- 
 cially excepted in the orders below. 
 
 Applicable to the Railway branch only, 
 
 ((?). — E-eferences from Guaranteed Railway Com- 
 panies (including the East Indian Rail- 
 way Company) not under the control of 
 a Local Government, for sanctions of all 
 kinds, to the extent of the powers given 
 to Local Governments and extended, with 
 reference to these lines, to the Deputy 
 Secretary, Railway Branch, in paragraph 
 
 Proceedings R. E., Decern- l7 of Public Works 
 
 ber 1879, Nos. 8-15. Despatch to Secre- 
 
 tary of State, No. 241R., dated 26th 
 September 1879. 
 
 {d). — All rates and fares questions which fall 
 under the principles already laid down. 
 
 (f^). — All communications from Government In- 
 spectors in regard to opening lines of 
 Railway, which he, after consultation, if 
 necessary, with the Consulting Engineer 
 to the Government of India Sor State 
 Railways, may consider to be in ordi- 
 nary course, and in which there is no 
 material conflict of opinion between the 
 Agent of the Railway and the Govern- 
 ment Inspector, or between the Director 
 General and the last-named officer or the 
 Consulting Engineer for State Railways. 
 
 (/). — Transfers of Executive Engineers and Assist- 
 ant Engineers of the Railway Branch 
 to or from Local Governments, which are 
 asked for by these Governments and in 
 which the Under Secretary, General 
 22
 
 Chapter III, para. 28, II add as (f2). 
 
 ff 2) Eeviews of Pbevenue Accounts of Bail ways, except 
 as provided in V (h). 
 
 [No. 1—O.M.— 28-4-91].
 
 ORGANIZATION OF THE V. W. SECRETARIAT. [ ChAP. III. 
 Cases which may be disposed of by Depy. Secy., Accounts Branch. 
 
 Branch, concurs. In the event of differ- 
 ence of opinion between the two branches^ 
 r the case must be sent on. 
 
 applicable to Accounts Branch only. 
 
 (g). — The grau't of leave to and the ordering of 
 transfer of officers of the Accounts 
 Branch, after communication with the 
 branch or branches concerned, excepting 
 those attached to the Secretariat of the 
 Government of India. 
 
 {h). — Alterations in Departmental forms, with 
 the concurrence of Works, Railway or 
 General Branch, provided that no import- 
 ant change of principle is involved. 
 
 (i). — Issue of periodical financial returns, and 
 resolutions thereon, after being seen in 
 Works or Railuay Branch. 
 
 (y). — Preparation of Standing Orders codifying 
 procedure approved in notes, resolutions 
 or letters, or making merely verbal am- 
 endments, with concurrence of branches 
 concerned. 
 
 (k), — Grants from reserves for works, the com- 
 mencement of which during the current 
 year has been approved by Secretary or 
 Hon'ble Member. 
 
 (/). — Re-appropriations of grants, with concur- 
 rence of Works or Railway Branches, 
 inclusive of transfers between the Indian 
 and the English grants. 
 
 (m). — All budget business except the considera- 
 tion of demands for Civil Works, construc- 
 tion of Railways, and Major Irrigation 
 Works (including Protective), Telegrapli 
 Services, Surveys for Railways, and 
 
 23
 
 Chap. III. ] organization of the p. w. secretariat 
 
 Cases which- may be disposed of by Under Secy,, General Branch. 
 
 except generally all questions of demands 
 on Government for funds. Works and 
 Railway Branches to be consulted when 
 they are affected. 
 
 {n). — Notes on budget estimates and revised 
 estimates and the issue of budget orders 
 when no special questions arise ; Works 
 and Railway Branches being consulted 
 when they are affected. 
 
 {o). — Technicalities of account and audit decided 
 on precedent or on Finance Department 
 rulings. 
 
 (p). — Arrangements connected with Depart- 
 mental (Accounts Branch) examinations, 
 not involving alteration of standard or 
 general rules. 
 
 (g),— Orders on Annual Finance Accounts, after 
 being seen in Works or Railway Branch. 
 
 (y). — Inspection reports by the Deputy Auditor 
 General and the Deputy Accountant 
 General. 
 
 III.— Cases which may be disposed of by Under 
 Secretary, General Branch, without sub- 
 mission to Secretary, but always in com- 
 munication WITH ANY OTHER BRANCH OF THE 
 office WHICH MAY BE CONCERNED. 
 
 The Under Secretary, General Branch, being in 
 charge of the branch, will have powers similar 
 to those of a Deputy Secretary in so far as 
 these are applicable, and will be guided in the 
 disposal of the business of his branch by the 
 spirit of those rules. 
 
 All cases in his branch in which any other branch 
 is interested will be sent by him to that branch 
 before submission to the Secretary, but will be 
 
 24
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ CHAP. III. 
 
 Cases which may be disposed of by Under Secy., Genl. Branch. 
 
 sent on by the other branch to the Secretary, 
 unless it is stated that it should be returned 
 first to the General Branch. 
 
 He will dispose of the following cases on his own 
 responsibility : 
 
 ^^).„Last pay certificates sent to India OflBce. 
 
 (J), — Death reports sent to India Office. 
 
 ^c), — Standing oVders codifying procedure ap- 
 proved in notes, resolutions, or letters, or 
 making merely verbal amendments. 
 
 (t^). — Interpretation of Code rules when there 
 appears to be no doubt, and when other 
 branches concerned concur. 
 
 (g)._ Advances of money. 
 
 ^y). — Promotions and appointments in the cleri- 
 cal establishment, after consulting the 
 Under Secretaries of the branches con- 
 cerned in the case of promotions. All 
 office salary, contingent and travelling 
 bills. 
 
 (^)^ — Letters to Audit Office. 
 
 (^). — Promotion rolls received for record from 
 Local Governments (for promotions see 
 
 IV-/0- 
 (^), — Kecovery of rents for clerks' cottages. 
 
 (y)._ Lists of memorials withheld by the Gov- 
 ernment of India. 
 
 ^;j;). —Statements forwarded to the Secretary of 
 State of extensions of leave or permis- 
 sions to return to duty. 
 
 (Z).— Returns of officers available for transfer. 
 
 (wi).— Matters affecting the Public Works De- 
 partment Classified List and History of 
 Services of Officers of the Public Works 
 Department. 
 
 25
 
 Chap. III.] organization of the p. w. secretariat. 
 
 Cases -whicli must be sent to th.e Seoy. 
 
 (w). — Issue of Standing Orders codifying pro- 
 cedure approved in notes, resolutions, or 
 letters, or making merely verbal amend- 
 ments with concurrence, if necessary, of 
 branches concerned. 
 
 XV. — Cases which must be sent to the Secretary. 
 (a). — Despatches from Secretary of State. 
 
 (&).* — All cases in which it is proposed to refuse 
 the request of a Local Government or 
 Administration or to censure them or dis- 
 approve of their action. 
 
 (c). — Appeals to the Viceroy, except when they 
 may be withheld under the rules for sub- 
 mission of memorials. 
 
 (d).* — Projects for new Railways. 
 
 {e).* — Proposals involving the adoption of new 
 
 principles or the modifications of old 
 
 ones. 
 
 (/).* — Important unofficial references toother 
 Departments, including all such refer- 
 ences to the Financial Department as 
 involve any proposal for expenditure of 
 any kind, however trifling. 
 
 (g). — Telegrams from tbe Secretary of State to 
 the Viceroy, excepting those on purely 
 routine matters. 
 
 (h),* — Promotions of gazetted officers. 
 
 (i). — Cases in which the beads of any two 
 branches of tbe office differ in opinion. 
 
 (i)'* — Cases in which the views of any other 
 Department differ from those recorded 
 in the Public Works Department. 
 
 * These cases must go on to tbe Honourable Member. 
 
 26
 
 ORGANIZATION OF THE P. W. SECHETATIIAT. [ ChaP. III. 
 
 Drafts which must be sent to the Secy. 
 
 {k). — Cases in which objections are raised to, or 
 appeals made against, orders passed on 
 the authority of a Deputy Secretary or 
 Under Secretary, without submission to 
 the Secretary. 
 
 (/).* — Cases connected with proposed legislation 
 in the Council of the Governor General 
 or of a Local Government, or with Acts 
 passed by Local Legislatures. 
 
 {m), — Cases involving sanctions beyond the 
 powers given above to Deputy Secretary. 
 
 V. — DeAFTS WHICH MUST BE SENT TO THE SECRETARY. 
 
 («).* — Of important despatches (in type) to Secre- 
 tary of State. 
 
 {b). — Of telegrams to Secretary of State, except- 
 ing those included in powers of Under 
 Secretaries. 
 
 (c)* — Containing censures on gazetted officers. 
 
 (c?).* — Containing important refusals of requests 
 or which take exception to the action of 
 Local Governments. 
 
 (e). — In all cases in which there is any doubt as 
 to the meaning of the orders on which 
 the draft is based, or in which the orders 
 have been in any way modified or added 
 to. 
 
 (/").* — In all cases in which [ the Secretaryf or ] 
 
 t The asterisk does not the H O U O U r a b 1 e 
 
 apply to the words in brae- Member has given 
 ^'''- the order "draft" 
 
 or " draft for approval," or when the 
 draft has to be submitted to His Excel- 
 lency or circulated to the Honourable 
 Members of Council. 
 
 * These cases must go on to the Honourable Member. 
 
 27
 
 Chap. TIL] organization of the p. w. secretariat. 
 
 Cases and drafts whicli must be sent to the Hon'ble Member. 
 
 (^).*— In all cases where the subject involved is 
 intricate and where a slight modification 
 in the wording might materially affect the 
 force of the orders. This rule is to be 
 more particularly attended to when the 
 order of the Honourable Member, of Hia 
 Excellency, or the order in Council, is 
 opposed to views expressed in the oflQce 
 notes of the Secretary or others. 
 
 (h)* — Heviews of Kevenue Accounts of Railway 
 and Irrigation works. 
 
 yi. — Cases and Drafts which must be sent to the 
 
 HONOURAELE MeMBER. 
 
 {a). — All marked with an asterisk in the list of 
 cases or drafts which must be sent to the 
 Secretary. 
 
 {b), — It is not thought necessary to lay down any 
 further specific rules as to what shall be 
 submitted to the Honourable Member 
 by the Secretary ; but the general rule to 
 be followed is that all matters of import- 
 ance shall be so submitted, either with 
 the view of obtaining orders, or in the 
 form of draft orders, or both ; but the 
 submission of drafts, excepting of de- 
 spatches to Secretary of State, will be 
 comparatively rare. 
 
 (c). — ^Except as provided in rule VII of the Uules 
 of Business, papers which are to be sub- 
 mitted for the orders of His Excellency 
 the Viceroy shall be first submitted to 
 the Honourable Member. 
 
 VII.— General Instructions. 
 
 {a), — In all cases any authority which may be 
 given is only permissive, and aoy officer 
 
 * These cases must go on to the Honourable Member. 
 
 28
 
 ITo. 1 • 
 
 Chapter III, para, 28 V (h). — Substitute — 
 
 (h) Eeviews of Revenue Accounts of Irrigation Works. 
 He views of E^e venue Accouuts of E-ailways where special 
 orders involving praise or blame are considered necessary, 
 or where points of special interest are brought to 
 notice. 
 
 [No. 1— O.M.~28.4-91].
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ ChAP. III. 
 
 General Instructions. 
 
 may send on a case, in any stage, which 
 he may be empowered to dispose of, should 
 he for any reason think proper to do so ; 
 and it should be further understood that, 
 in cases of doubt as to the application of 
 the rules, it is better generally to send 
 on a case to the next higher authority. 
 
 (b). — When a case is of a class which must be sent 
 to an officer of higher rank in the office, 
 or which it is thought should be so sent, 
 it is open to the officer so sending on the 
 case to submit it in the first instance 
 with a " draft for approval " should he 
 think fit. 
 
 (c). — In the general routine of the office, unless 
 otherwise ordered, all cases will first be 
 submitted by the Head Clerk of the 
 branch to the junior officer in it, by him 
 to the next senior officer, and so on, up 
 to the Honourable Member, or to any 
 other officer who under these rules can 
 dispose of the case ; and similarly with 
 drafts or orders ; but it will rest with 
 the officer in charge of the branch to 
 make any special arrangement he may 
 prefer on this point. 
 
 {d). — Thus, a Peputy Secretary may order all 
 cases, or any class of cases, to be sub- 
 mitted to him or to the Under Secretary 
 direct in the first instance, and may deal 
 with them primarily himself, or mark 
 them to be dealt with first by any officer 
 below him. 
 
 {e). — He may also authorize the Under Secretary 
 to pass on cases, received by him, direct 
 to the Assistant Secretary for note, or for 
 collection of information. 
 
 29
 
 Chap. III.] organization of the p. w. secretariat. 
 
 References to and from the Director General of Rail'wrays. 
 
 (/). — In fact, the Deputy Secretary will have 
 complete control over the working of his 
 branch in subordination to the general 
 spirit of the instructions contained in the 
 Office Manual. 
 
 References to and from the Director General of Railways. 
 
 29- References to and from the Director General of 
 Railways will be disposed of as follows : — 
 
 («). — In cases having reference to lines under 
 his own control, and which are referred 
 by him officially as Director General, his 
 opinion should ordinarily be given either 
 in the office notes on the file transferred 
 in original, or in the form of a letter ad- 
 dressed to Government, or in more im- 
 portant cases, at his discretion, in the 
 form of an official note signed by him in 
 full as Director General, and headed 
 " Note by the Director General of Rail- 
 ways on " 
 
 (b). — Where a Director General of Railways' file 
 with notes is transferred to Government, 
 any note written by him, or concurred in, 
 and which occurs before the words " Sub- 
 mitted to Government,*' or before the 
 number of the unofficial reference, will 
 be considered as a Director General of 
 Railways' note, without the necessity of 
 any further distinction. 
 
 (c). — Independent unofficial references may also 
 be made by him in the form of notes. 
 These might be headed " Unofficial refer- 
 ence from Director General of Railways, 
 No. " and after 
 
 his initials might be added " Director 
 General of Railways." 
 
 30
 
 ORGANIZATION OF THE P. W. SECRETARIAT. [ ChAP. III. 
 
 Keferences to and from the Director General of Railways. 
 
 {d). — Should the Director General desire, on any 
 other case received in the Secretariat, and 
 ■which he cannot dispose of as Deputy 
 Secretary, to record an opinion as Director 
 General of Railways before its submis- 
 sion to the Secretary, he will be at liberty 
 to refer the case unofficially to the Direct- 
 or General, and then write a note as 
 Director General of Railways in the form 
 prescribed above for unofficial references 
 initiated by him. 
 
 (<?). — Similarly, if the Secretary or Honourable 
 Member desire to obtain the Director 
 General of Railways' opinion, as distinct 
 from that of the Deputy Secretary, the 
 file will be transferred unofficially for the 
 purpose, and the same procedure followed, 
 unless a re^^ular official reference is 
 ordered, when of course the reply will be 
 official, 
 
 (/). — After orders have been passed on a Secre- 
 tariat case, by the Honourable Member, 
 the Viceroy, or by Council, no unofficial 
 reference can be made for any further 
 opinion by the Director General, though 
 as Deputy Secretary he may, in accord- 
 ance with Chapter IV, paragraph 44*, of 
 the Office Manual, make any suggestions 
 or recommendations he may desire on a 
 case on which the views and opinions of 
 the Honourable Member (but not those 
 of the Viceroy or of the Council) have 
 been expressed, and which may have to 
 go before Council or to another Depart- 
 ment. Such suggestions or recommend- 
 ations should, however, as ordered in that 
 paragraph, be on a separate paper from 
 that which contains the remarks of the 
 
 31
 
 Chap. III.] orga-nization of the p. w. secretariat. 
 
 References to and from the Director General of Hallways. 
 
 Honourable Member, and will not be 
 brought on the printed record should the 
 Honourable Member object. In making 
 remarks of the nature alluded to, the 
 spirit of rule XVIII, clause 2, of the 
 Kules of Business should be carefully 
 observed. 
 
 (g). — It is of course always open to the Director 
 General, even after orders have been offi- 
 cially passed on any case, to endeavour 
 officially to obtain a modification of them, 
 should he have any fresh facts or argu- 
 ments to put forward, or should he have 
 reason to suppose that his views have 
 been misunderstood. 
 
 30. With reference to the above rules, as to the 
 authorities which should dispose of cases, attention 
 is called to paragraph 29 of Chapter IV regarding 
 * Tabling ' cases. The object of that rule is to bring all, ex- 
 cept merely routine cases, under the notice of the Hon- 
 ourable Member, without obliging him to see every case. 
 
 31. When the post of Secretary to the Govern- 
 ment of India in the Public Works Department is held 
 by an officer whose experience has been chiefly in a 
 branch of the Department other than Railway, it shall 
 be usual in all important Railway cases for the Director 
 General of Railways and Deputy Secretary in the Rail- 
 way Branch to see His Excellency the Viceroy, and he 
 may of his own initiative ask for an interview to explain 
 Buch case. 
 
 This, however, will leave intact the Secretary's right 
 to take up to His Excellency departmental business of any 
 kind relating to the Public Works Department, whether 
 concerning Railways or not, and to wait on his Excellency 
 on the day of the week laid down from time to time for 
 such attendance or at Council whenever occasion may 
 require. 
 
 32
 
 OKGANIZA.TION OF THE P. W. SECRETARIAT. [ ChAP. TIT. 
 
 OflBce Establishment. 
 
 But by private arrang-ement the Secretary may allow 
 the Director General of Hallways to attend in his place 
 or in company with him whenever he considers such an 
 arrangement desirable. 
 
 OflBce Establishment. 
 
 32- The Office Establishment of each Branch of 
 Ihe Office, except tlic Registry Branch, consists of a 
 Senior Clerk, assisted by other Clerks to w^hom are allot- 
 ted special duties, one or more of them being reserved 
 for general duties when necessary. 
 
 33- The Senior Clerk is directly responsible to the 
 Under Secretary of the Branch for the whole of the 
 duties. He is to exercise a general supervision over the 
 Clerks placed under his control, to be careful that they 
 are fully and properly employed in the public business 
 of the Office, satisfying himself that there are no impe- 
 diments creating unnecessary delay, and assisting the 
 Clerks in any point of difficulty that may arise. 
 
 34- The routine duties of the Subordinate Clerks 
 consist in keeping the Registers of Receipts and Issues, 
 in docketing, despatching, recording, indexing and copy- 
 ing. The distribution of work is left to the Senior 
 Clerks, subject, when necessary, to the orders of the 
 Under Secretary of the Branch. 
 
 35- The Clerks of one Branch should abstain from 
 making any entries in the books of anotlier, and the 
 issue from any Branch of letters, not properly connect- 
 ed with the business dealt with in that Branch, should 
 be carefully guarded against; neglect of this precaution 
 being likely to lead to complications. 
 
 36. Though the Office is divided into Branches, 
 it is to be understood that they must mutually aid one 
 another in time of pressure. It w^ill be the duty of the 
 Senior Clerks of the Branches to bring to the notice of 
 the Registrar any unusual pressure, with the view of 
 obtaining help in this manner. 
 
 33
 
 Chapter IV.~Method of disposing of work. 
 
 Disposal of ordinary re- 
 ceipts .... 
 
 1 
 
 Instructions to Draft- 
 ers .... 
 
 72 
 
 Attachment of Labels 
 
 19 
 
 Recording 
 
 73 
 
 Preparation of Cases 
 
 20 
 
 
 
 Method of disposing of 
 Cases .... 
 
 Issue of Orders 
 
 29 
 
 45 
 
 Confidential papers 
 
 Intercommunic a t i o n 
 between Branches . 
 
 112 
 113 
 
 Disposal of ordinary receipts. 
 
 1. A letter on receipt is opened by the Registrar 
 of the Ofi&ce, and is entered in the " General Numerical 
 Register of Receipts " (Eorrn C) without reference to 
 the subject ; and the date of receipt, and name of the 
 Branch to which it is to go, is written on its face in 
 pencil. The General Number of the receipt is entered 
 at the foot of the first page of the letter in the centre of 
 the paper. Underneath the General Number is written 
 the Dumber of documents enclosed, if any, and under- 
 neath that the number of plans, 
 
 2. Notes by the Director General of Railways, 
 Inspector General of Irrigation, Accountant General, 
 Public Works Department, Consulting Engineer or other 
 ofiScer which are intended to be brought on record will 
 also be so registered. 
 
 3. The General Number, with the number of enclo- 
 sures and plans, will also be clearly written on each 
 enclosure and plan, in order that, in case of separation, 
 the letter and its enclosures may be again connected. 
 A further object of this General Number is to enable 
 the Registry Branch to account for every document it 
 receives. 
 
 4. Should a letter received by the Secretary or 
 other Officer be sent to a Branch direct, it will be the 
 duty of the Branch to pass such letters on to the Regis- 
 trar for registry. 
 
 5. Telegrams on receipt will be immediately regis- 
 tered like ordinary letters. 
 
 34i
 
 METHOD OF DISPOSING OF "WORK. [ChAP. IV. 
 
 Disposal of ordinary receipts. 
 
 6. Letters or telegrams after registry are sent to 
 the Branch concerned, the initials of the Branch regis- 
 tering Clerk being taken in a book containing the Gene- 
 ral Numbers of all letters sent on each day. 
 
 All plans or drawings received by a Branch regis- 
 tering Clerk will be sent by him to the Drawing Office 
 for registry. After being registered and stamped in that 
 Office, they will at once be returned to the registering 
 Clerk. 
 
 7. Letters should, on receipt, be read by the 
 Senior Clerk of the Brand) concerned, who, after having 
 liad noted on each in pencil the proper main heading 
 (with minor and sub-heading if necessary), should make 
 them over to a clerk to enter in the " Branch Register 
 of Receipts" (Form D), the number of enclosures, dis- 
 tinguishing plans, being also noted under the General 
 Numbers in the Branch Register. Reference to the letter 
 replied to is to be written in the Register Sheet in red 
 ink at the top of the entry. The subject entry in the 
 Register Sheet of Ptcceipts will then be copied roughly on 
 an ordinary slip, which will be sent, with the letter to 
 the Senior Clerk of the Branch, or as he may direct. 
 
 8. If spare copies of the letter accompany, they 
 should be kept, under the orders of the Senior Clerk of 
 each Branch, to be destroyed by him when considered 
 of no further use. The accumulation of rubbish will 
 thus be prevented. 
 
 9. The Senior Clerk of the Branch will be re- 
 sponsible that any letter, the contents of which are 
 urgent, is passed on to the Under Secretary or Officer in 
 charge of the Branch at once and separately, and the 
 latter for its transmission without delay to the Deputy 
 Secretary and Secretary, if necessary, for orders. 
 
 10. In dealing with personal cases, especially 
 when memorials or petitions have been submitted, offi- 
 cers will be careful to see that no avoidable delay is per- 
 mitted. 
 
 35
 
 Chap. IV.] method of disposing of work. 
 
 Disposal of ordinary receipts. 
 
 11. The Register Sheet or the letters themselves 
 will be sent to the Under Secretary of the Branch as soon 
 as it has been prepared not later than 3 p.m. each day, 
 for his information, and he will be responsible for deal- 
 ing with urgent matters, bringing, if necessary, any 
 particular cases at once to the notice of the Deputy 
 Secretary or Secretary. 
 
 12. Whenever any Officer in charge of a Branch 
 leaves Head Quarters on duty, a copy of the Begisters 
 of Receipts and Issues of the Branch should be sent to 
 him should he so desire. 
 
 13. Officers will note anything they think neces- 
 sary in the shape of instructions on the various letters 
 in the proper column in the Register, which will be 
 returned. On its return to the Branch, any orders given, 
 or calls made, will be attended to. 
 
 14. If the letter is not urgent, and does not re- 
 quire papers, after it has been entered in the Register, 
 the case will at once be prepared for orders, either by 
 the Senior Clerk, or under his directions, or will be 
 handed over by the Senior Clerk to the Under Secretary 
 of the Branch to be dealt with directly by him. 
 
 15- As a rule no receipt should be detained in a 
 Branch over three days without submission. Report 
 must always be made to the Under Secretary of any 
 paper or file detained in the Office over six days. 
 
 16. If previous papers are required, a " Requisition 
 Slip " (Form E), showing the Proceedings wanted, will be 
 prepared and sent to the Record Room, the Slip being left 
 there as a voucher for the papers put up. 
 
 17. The Clerk in charge of the records will be 
 responsible that no delay is allowed to occur in supply- 
 ing the papers, and Senior Clerks will bring to notice if 
 delays are of frequent occurrence. 
 
 18. When collections are put up with a case 
 they will be arranged chronologically, the latest being 
 u^^permost. If there are unrecorded papers, besides 
 
 33
 
 Chapter IV. — Add to para. 16 : — [See also Chapter 
 II, para 27] 
 
 [No. 19 O. M.— 23-4-92.]
 
 METHOD OF DISPOSING OF WORK. [ChAP. TV. 
 
 Attachment of Labels and Keference Slips. 
 
 the latest receipt, they will be similarly arranged accord- 
 ing to date; holes centrically placed will be punched 
 f ths of an inch from the left-hand edge, 5 inches apart, 
 and the papers will be fastened together with narrow 
 tape tied in a bow below, so as to admit of further ad- 
 ditions being made when necessary. If, while such a 
 case is under consideration, further references are made 
 on different sub-divisions of the same subject, the whole 
 of the references will be so fastened together, and a fly 
 sheet prepared showing the heading and the separate 
 sub-headings on which orders are required. Tlie notes 
 on the whole should be continuous. See para. 22. 
 
 In all cases the notes similarly tagged together will 
 be placed separately at the top of the file, holes being 
 punched for the cord, one inch from top and one inch 
 from left edges. 
 
 Attachment of Labels and Reference Slips. 
 
 19. In order to secure uniformity and simplifi- 
 cation of the methods of indicating urgency or priority 
 in dealing with official papers, the following amended 
 1 ules will be observed : — 
 
 (a). — Labels for marking Files will be of stiff 
 paper, or thin card-board 12 inches by 4 
 inches, with an eyelet in left-hand top 
 corner, for attachment to the upper series 
 on the Pile. 
 
 (&).— The words "Early," "Urgent," and " Im- 
 mediate,'* with concise instructions, will 
 be printed upon them, in conformity with 
 the patterns attached. When the ur- 
 gency has ceased to exist, the label will 
 be detached. 
 
 (o). — Labels for addressing boxes will be on or- 
 dinary paper, as heretofore, of tlie pre- 
 scribed colours. 
 
 •37
 
 Chap. IV.] method of disposing of work. 
 
 Attachment of Labels and Beference Slips. 
 
 {d), — The colours of the labels will be as follows: — 
 White— ORDINARY.— This will apply only to 
 Box Labels, no indication being needed on 
 Files or letters. 
 Green (Emerald)— EARLY.— This colour will 
 be used for Boxes containing- ordinary des- 
 patches in circulation ; and for Boxes, Files, 
 and Letters requiring priority over ordinary 
 business during the usual office hours. 
 
 Red (Vermillion)— URGENT.— This colour is 
 to be employed for Boxes containing De- 
 spatches for signature; and for Boxes, Files and 
 Letters requiring tlie attention without delay 
 of the persons to whom they are addressed, 
 whether at their oflBces or at their private 
 residences. 
 
 Blue (Sky) -IMMEDIATE.— This colour i^ 
 only to be used in cases of Extraordinary 
 Urgency requiring instant attention ;— such 
 as Petitions for reprieve on the eve of exe- 
 cution, Military and Political intelligence of 
 an unusually important description, or other 
 occurrences of great emergency. Boxes and 
 Letters so marked must be placed at once 
 in the hands of the persons to whom they 
 are addressed, whether hy Night or by Bay. 
 
 (<?). — In order to call attention to Despatches for 
 Signature and Papers in Circulation, tlie 
 list of names of Honourable Members 
 will be printed on a white slip 2^ inches 
 in width, to be gummed on the coloured 
 ground. The nature of the contents of 
 the box can thus nt once be recognised. 
 
 (/). — The colours Green, Red, and Blue are to 
 be used for no other purpose in connec- 
 tion with Files, Boxes, and Letters, than 
 those indicated above, viz.^ as definite 
 indications of the three degrees — "Early," 
 *' Urgent," and " Immediate." Small 
 38
 
 METHOD or DISPOSING OF WORK. [ChAP. IV. 
 
 Preparation of Cases. 
 
 labels of these colours, 3 inches by | inch, 
 will be used on letters. 
 
 (g)'. — The use of "Early" labels should be re- 
 stricted to cases meriting priority, and 
 that of "Urgent" labels should be strictly 
 limited". 
 
 (h). — A profuse employment of either will defeat 
 the object in view. The necessity for 
 using blue labels will be altogether excep- 
 tional. 
 
 (i). — Slips inserted for reference in the pages of 
 a File will be of white or pale pink. 
 
 (k). — The Pape?* wider Consideration in a file 
 will invariably be marked by a slip with 
 that heading printed upon it. Other re- 
 ferences will be alphabetical. 
 
 Preparation of Cases. 
 
 20. All papers shall be submitted open and not 
 folded over and on mill boards, of standard foolscap 
 size, having paper binders lined with cloth. To prevent 
 the edges of papers being frayed or torn, careful hand- 
 ling of Files is particularly enjoined and loose tying is to 
 be specially avoided. All papers of size larger than 
 foolscap must be folded to foolscap size. Heads of 
 Branches will see that torn or frayed papers are imme- 
 diately repaired. 
 
 21, Takeeds, abstracts of Proceedings, extracts 
 from native newspapers, and such cases as are ordinarily 
 filed, will be simply submitted as they are. 
 
 In other cases, if previous papers have been recorded, 
 the receipt will ordinarily have placed above it an office 
 note form (Form G) on which will be entered copy of 
 the heading, and of the abstract of contents received 
 from the receipt clerk (paragraph 3). 
 
 39
 
 Chap. IV.] method of disposing of work. 
 
 Preparation of Cases. 
 
 If previous papers have not been recorded, the 
 general number, the authority from whom received, 
 and number and date of the receipt, and the abstract of 
 the contents, will be written as a continuation of the 
 earlier notes. The general number should be in red ink. 
 
 22. Office precis and notes should always be 
 written with one-third margin. Notes of any length 
 must be paragraphed and the paragraphs numbered if 
 printed, but will be printed /wZ^ measure. Draft letters 
 will similarly be written or printed with half margin. 
 In this view the note and draft forms will have lines 
 ruled down the paper to mark the margin, which will be 
 reserved for marginal references, or brief corrections. 
 Very great care must be taken that all notes, &c., in- 
 tended for circulation are written in a legible hand, in 
 order to save valuable time, wiiich is often lost in 
 deciphering hastily written notes — vide also Chapter III, 
 para. 27 (k). When a linked file is referred to in an 
 Office Note, the General Number of the reference in 
 that file will be entered in the margin. 
 
 23. Office notes should contain matters of per- 
 manent interest only, and a special Routine Slip (Eorm 
 K) will be put with each case for casual remarks, calls 
 for information and other matters not of permanent 
 interest. This slip is not to be sent out of the Office or 
 printed, but, when the case is recorded, made a Keep- 
 with, if thought necessary, of the original Proceedings. 
 
 24. Cases will be prepared, under the general 
 orders of the Senior Clerk of the Branch, either by a 
 suggestion or order made on the office Note form, or by 
 a precis or note, or by a draft at once as occasion may 
 seem to require. 
 
 25. When putting up a note or precis on a case, 
 no attempt should be made, on any account, to para- 
 phrase the contents of a letter ; attention should simply 
 be drawn to the portions of the letter, or the points 
 requiring orders, and information available in the Office 
 
 40
 
 METHOD OF DISPOSING OP WORK. [ChAP. IV. 
 Method of disposing of Cases. 
 
 on the points at issue should be given, and suggestions 
 may be made as to the orders required. 
 
 26. "When the letter forms a portion of a long 
 correspondence, and it is necessary to recapitulate the 
 facts to show how the case stands, it will be done as 
 briefly as possible. E^eference may be made to the 
 previously recorded letters and notes, or former notes 
 may be taken from earlier B Proceedings and added 
 to. In purely routine cases, a brief suggestion for their 
 disposal will suffice. In the case of tabular statements, 
 a brief analysis of their contents will be given. 
 
 27. Office Notes should not be made to end at the 
 foot of the last page of a sheet. The last two lines at 
 least should be carried on to a new sheet, so that there 
 may be a connexion between the sheets which contain 
 the whole note and the orders. 
 
 28- In the case of initialled notes, the year should 
 always be included in the abbreviated form of date 
 that follows the initials. 
 
 Method of disposing- of Cases- 
 
 29. When it is not thought necessary by the Under 
 Secretary that a case on which orders have been passed by 
 any inferior authority should be submitted to the Mem- 
 ber of Council, the Under Secretary will, if he thinks 
 it necessary, make the case " Table." The Senior Clerk 
 of the Branch, in submitting the draft letter, will send 
 up also the " Table Eorm " (Form H), with an entry in 
 the shape in which it is intended to be entered in the 
 Table. (See para. 40.) Senior Clerks will also call 
 attention to cases which should, in their opinion, be 
 tabled, in all cases in which the Under Secretary has 
 omitted so to mark them; the Under Secretary will put 
 his initials to the suggested order on the slip, with any 
 needful alterations. If he thinks otherwise, he will 
 remove the slip and dispose of the case in the ordinary 
 way. 
 
 41
 
 Chap. IV.] method of disposing of work. 
 
 Method of disposing of Cases. 
 
 30- In dealing with cases in which any alteration 
 of the rules of the P. W. D. Code is proposed, the Head 
 of the Branch must note whether the alteration does or 
 does not require the sanction of the Secretary of State. 
 
 31. In cases thought only to require to be " He- 
 corded " or " Filed," the word " Record" or " Pile " will 
 he written by the Senior Clerk in pencil on the margin 
 of the paper to be dealt with, or the suggestion may be 
 made in ink on the Office Note. 
 
 32. Enquiries regarding previous papers and 
 other matters not worthy of permanent record are not 
 to be made in the body of Office Notes, but on an 
 office Eoutine slip (Form (K) ). 
 
 33. All slips put up with cases should bear the 
 General Number of the receipt to which they refer and 
 should be removed from the file directly the object for 
 which they were put up has been attained. 
 
 34. Under no circumstances is any Officer or 
 Clerk to write in ink on any original document received 
 in the Office. 
 
 35- Every case, as prepared, will be passed on to 
 the Under Secretary and, if necessary, to the Deputy 
 Secretary of the Branch. It will then be returned to 
 the Branch either to be sent to the Secretary through 
 the Registry Branch, or disposed of according to the 
 nature of the case, under the powers conferred on 
 Officers in Chapter III, paras. 4 and 19 to 26 of this 
 Chapter. 
 
 36. On the return of all cases from the Secretary, 
 they will be sent through the Registry Branch, so that 
 the papers may be properly sorted, and distributed to 
 the Branches by which the orders will be carried out. 
 
 37- In unimportant cases where the Under Sec- 
 retary of a Branch has no doubt about the orders that 
 Tvill be passed, the draft letter may be submitted for 
 approval at the same time with, or even instead of, the 
 note on the case. 
 
 4)2
 
 Chaptee IV. 
 
 Add the following to para. 40 :— 
 
 It is unnecessary to table sanctions to expenditure 
 on Bailways not exceeding Pts. 25,000 provided there 
 is a budo^et grant for the year, and, in tbe case of stores, 
 wbere fuuds are to be allotted from the current year's 
 grant, 
 
 [ No. 37—0. M.— 14-1-93.]
 
 METHOD OF DISPOSING OF WORK:. [ChAP. IV. 
 Method of disposing of Cases. 
 
 38. In any case referred to another Department, 
 and that Department does not concur in the views 
 submitted by this Department for consideration, orders 
 of the Secretary must be obtained for the further action 
 necessary. 
 
 39. Office memoranda from other Departments 
 are never to be issued outside the Government of India 
 Secretariats. 
 
 40. The "Table of Cases disposed of" (Form I) 
 is a weekly abstract of the less important cases, and of 
 the orders issued on them on the authority of the Sec- 
 retary, which is submitted for the approval of the Mem- 
 ber of the Government charged with the business of the 
 Department. 
 
 41- Papers marked for the perusal or orders of 
 Members of the Government will be put up every day 
 (or under such other special orders as may be given), 
 and entered in a " Circulation List " (Form J) to be 
 kept in each Branch. They will then ])e sent to the 
 Hegistry Branch, where all the papers from the various 
 Branches will be put together into a box and sent out 
 according to the order given ; ordinary cases will be 
 separated from those requiring early orders, and the 
 latter will be put into a box to which a green or red 
 label will be attached. Senior Clerks of Branches will 
 indicate early and urgent cases by inserting a label on 
 the top of the file {vide para. 19). It is to be con- 
 sidered a general rule that the papers in each case are to 
 be arranged in proper order {vide para. 18) whenever 
 they leave the Branch, needless documents removed and 
 all really required put up. The papers on their return 
 will come direct to the Secretary, and by him will be 
 sent to the Begistry to be re-distributed to the Branches. 
 
 No. 6. 
 
 on AFTER IV. Substitute the folloioing for para. 42. — 
 
 42. Before circulation of a case ordered for Council, 
 a brief precis of its nature and history should be prepar- 
 ed and a printed copy tliereof supplied to each Honour- 
 able Member, together with a printed copy of the notes, 
 correspondence and draft orders as may be ordered.
 
 Chap. IV.] method of disposing of vtork. 
 
 Issue of Orders. 
 
 43- As a rule, when a case has been noted on by 
 His Excellency the Governor General, or by a Member 
 of Council, no further reference thereon shall be made 
 to another Department without the assent of the Mem- 
 ber in cliarge. 
 
 44- Any suggestions or recommendations which 
 it may be considered desirable or necessary to offer to 
 the Departmental Member on any case which may 
 have to go before Council, or to any of the other De- 
 partments of the Government of India, and on which 
 the views or opinions of the Departmental Member 
 have been already expressed, sliould be submitted in 
 a separate note from the one which contains the remarks 
 of the Hon'ble Member. 
 
 Issue of Orders. 
 
 45- Final orders having been passed on a case, 
 the draft (Form F) will be prepared. If a Clerk has 
 noted on the case, he will, as a rule, be the proper 
 person to prepare the draft; but in important cases this 
 duty should be undertaken by the Under Secretary of 
 the Branch. 
 
 46. 'I he draft will then pass to the Under Secre- 
 tary of the Branch, and will be finally approved of by 
 him, or sent on, after having been initialled by him in 
 token of approval, to the Deputy Secretary and Secre- 
 tary, through the Kegistry Branch, as the case may 
 require under the rules laid down in Chapter III, para. 
 28. When there has been much alteration made in a 
 draft letter, it should be fair copied and re-submitted 
 for approval. 
 
 47. The Under Secretary or the Officer in charge 
 of the Branch will note when approving a draft whether 
 it is to issue, or go to the Deputy Secretary or Secretary 
 or both. If this be not done, the Senior Clerk of the 
 Branch will return the draft for orders on this point.
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV. 
 Issue of Orders. 
 
 48- In cases in wliicli letters or other documents 
 will be issued in print, the manuscript drafts need not 
 go to the Secretary, but, at the discretion of tlie Officer 
 in charge of the Branch, the proof with the connected 
 papers may go instead. 
 
 49. The Secretary will, at his discretion, send on 
 drafts, in manuscript or proof, for the approval of the 
 Member of Council in charge of the Department, or of 
 the Governor General. 
 
 50- Until the orders to be issued on a case are 
 finally approved, rough drafts should not be removed 
 from the file, as their removal whilst a discussion is 
 going on is frequently productive of inconvenience. 
 
 51. As a rule, at the discretion of the Senior 
 Clerk, the person who drafts a letter should prepare a 
 docket for it when it has been finally approved, and 
 should also prepare the " Table Form," if a Table case. 
 Each Branch and Sub-division of a Branch will have a 
 separate " Table of Cases disposed of." 
 
 52. The drafter will be responsible that the en- 
 closures, &c., to go with the letter are noted upon the 
 draft, also the General Number (in the left-hand top 
 corner of the first page) of the letter to which it is in 
 reply. 
 
 53. A draft having been returned duly approved, 
 it will, if to issue in manuscript, be Branch numbered, 
 dated, entered in the " Branch Register of Issues '* 
 (Form L), fair-copied, compared and sent in for signa- 
 ture. 
 
 54. A drawing prepared in the Office Avill, after 
 approval, be registered and stamped in tlie Drawing 
 Office, the same register being used for botli receipts 
 and issues, and then sent for disposal to tlic Branch from 
 which the order for its preparation was received. Draw- 
 ings sent out from the Office must, before issue, ho 
 retuvned to the Drawing Office to note the number and 
 date of the letter with which issued. The Drawing Office 
 
 45
 
 Chap. IV.] method of disposing of work. 
 
 Issue of Orders. 
 
 general number of a drawing forming an enclosure to a 
 letter must in every case be noted on the fair copy of 
 the letter and on the draft. 
 
 55. Short drafts, conveying a distinct order, should, 
 if urgent, always be faired at once after approval for 
 issue in manuscript, and sent to Press afterwards if 
 required to be printed. 
 
 56. If the letter is to issue in print, it will, after 
 separation from the case, be sent to the Press; and, 
 after final approval, the proof will be numbered, dated 
 and registered in the Issue Register as above, initialled 
 by the Senior Clerk of the Branch, and then returned 
 to the Press for the requisite number of copies to be 
 struck off. 
 
 57. All draft letters set up in type will be printed 
 only on one side of the paper. 
 
 58. The fair letters, whether printed or manu- 
 script, will be submitted for signature every evening at an 
 hour sufficiently early to admit of their being despatched 
 by the same day's post. 
 
 59. They should previously be read and seen to be 
 correct by the Senior Clerk, or some other responsible 
 person in the Branch from which they issue, and both 
 fair copies and drafts should be initialled in token of 
 their having been examined. The Clerk who examines 
 the fair letter for signature will be careful to see that 
 the enclosures to accompany it are noted at foot of the 
 letter prior to its issue. 
 
 60. All letters of first-rate importance and all 
 conveying praise or censure must be signed by the 
 Secretary. Other important letters must be signed by 
 the Deputy Secretary (if any) of the Branch. Letters 
 of less importance will be signed by the Under Secre- 
 tary of the Branch. The Assistant Secretaries may 
 sign routine letters and documents either under general 
 or particular instructions given by the Under Secretary. 
 The Under Secretary is responsible that letters are signed 
 
 46
 
 METHOD OF DISPOSING OF WORK. [ChAP, IV. 
 
 Issue of Orders. 
 
 by the proper OflBoer. In the event of the absence from 
 the Office of the Officer who would ordinarily sign, any 
 other Officer in charge of a Branch, any Undersecretary, 
 or, in the case of letters hnni the Accounts Branch, the 
 Deputy Accountant General may sign the letter on 
 seeino^ that the draft has been duly approved ; the re- 
 sponsibility in such cases rests with the Officer who 
 approved the draft. 
 
 61. Drafts should, if possible, issue within 24 
 hours after approval in order to keep a check against 
 delay in issuing, Heads of Branches should inspect their 
 Issue Registers daily. 
 
 62. After the issue of the letter, the entry at the 
 end of the office notes will be made in red ink : — 
 
 Orders issued in No dated 
 
 63. In the absence of the Secretary there will be 
 no objection to any letter wbich would, under the ^^re- 
 vious paragraph, be signed by him, being signed by any 
 Officer in charge of a Branch, " for the iSecretary." 
 
 64. All Circulars and general letters to Local 
 
 The Governments of Madras, Bombay, Beugiil, GoVCmmCnts, Ad- 
 North- Western Provinces and Oudh, and the Punjab, vviinicf vif iVno n-^A 
 in the Public Works Department. miril>,LiaL10nS, aUQ 
 
 The Chief Commissioners, Central Provinces, OfficcrS UUClcr the 
 
 British Burma, Assam, and Coors-. nn•k^4-■^^^ ^f 4-1, ' T^ 
 
 The Resident. Hyderabad. ^ COUtrol Of thlS Dc- 
 
 The Agents to the Govtrnor General for Central partmCUt, will bc 
 
 India, Rajputana, and Biluchistan. nrlrlrnccnrl ' 4-1 
 
 The Accountant General, Public Works Depart- 'AUUILSSCQ^ lU tnC 
 
 ment. Older indicated in 
 
 The Inspector General of Military Works. f lio win ' A 
 
 The Director General of Railways. ^''^ margin. A 
 
 The Consulting Engineers to the Government of printed Hst lU this 
 
 India for Guaranteed Railways, Cidcutta, Lahore, ^„,i „ mi i 
 
 andLucknow. ' Order Will bc 
 
 The Director General of Telegraphs. affixcd to thc draft 
 
 The Director-in-Chief, Indo-European Telegraph. r^' ^ i 
 
 The Director, Persian Telegraph. CirCUJar Or gCnCral 
 
 The Director, Persian Gulf Telegraph. Icttcr aS sllOWino" 
 
 how they have been, or are to be addressed. Sucli 
 Governments, Administrations, and Officers on the list 
 as are not to receive the Circular will be scored out. 
 
 47
 
 Chap. IV.] method or disposing of wouk. 
 
 Issue of Orders. 
 
 65. The Under Secretaries of Branches will sign 
 Circulars of their respective Branches. All these Officers 
 may exercise a discretion in sending Circulars for signa- 
 ture to the Secretary or Deputy Secretary in special cases. 
 
 66. Ifj from unavoidable circumstances, a letter 
 bears a date earlier than that on which it is presented 
 for signature, or if any delay takes place in its despatch, 
 the date of despatch will be noted under the date of the 
 letter in a conspicuous manner. This date will always 
 be entered on the draft. 
 
 67. On the return of the signed letters, they will 
 be ordinarily prepared for despatch the same evening, 
 the date of despatch entered in the " Branch Eegister 
 of Issues," and the letters despatched, as noted further 
 on, under the duties of the Registry Branch. The letter 
 and enclosures should, as a rule, be despatched together. 
 In exceptional cases when it may appear to the Senior 
 Clerk that the case can be disposed of without waiting 
 for the enclosures, he should, under the orders of the 
 Under Secretary of the Branch, despatch the letter with 
 a pencil foot-note " enclosures will follow.*' For the 
 guidance of the Officer signing a letter for issue, an entry 
 in pencil should be entered opposite the place for signa- 
 ture, indicating by whom the draft has been finally passed, 
 the entry being effaced before the letter is despatched. 
 
 68. Heads of Branches will forward to the 
 Registrar, for circulation to Officers, a copy of each 
 important Circular and General letter, as issued. 
 
 69. If instructions regarding the copying, keeping 
 or returning of plans are not given by an Officer of the 
 Branch when a case is disposed of, the Senior Clerk of 
 the Branch will bring it to notice and ask for orders. 
 "When orders are given for ferrotyping plans, a sufficient 
 number of copies must be printed, that one may be 
 placed in each copy of the Proceedings. 
 
 70- A separate Telegraph Message Issuf Book with 
 a separate series of numbers^will be kept_^up >Jor e^h 
 
 48
 
 Chapter ly. 
 
 For para. 70, substitute the following :- 
 70 A draffc telegram having beea returned duly 
 approved will be Branch numbered, dated, entered in the 
 Branch Register of Issues " (Form L) in red ink, fair-copi- 
 ed, compared, and sent in for signature. 
 
 [No. 14 O. ]M.~-15.1-02.]
 
 Chapter IV. 
 Cancel para. 71. 
 [No. 15 0. M.— 15-1-92.]
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV. 
 
 Instructions to Drafters. 
 
 Branch, and when a telegraphic message is prepared for 
 issue, it will at the same time be entered in the Branch 
 Book, and both the message and the book will be sent 
 to the Officer issuing the telegram for signature, and for 
 his initials to the latter. Telegrams will not be entered 
 in the Branch Issue Registers. 
 
 ^1. Inland telegraphic messages will be pre-- 
 ceded by the numbers given to the messages in the 
 Telegraph Message Issue Books with a distingj^iihing 
 letter to indicate the Branch of issue. The di&tinsuish- 
 iug letters of the several Branches and Sections noted 
 below are those specified against each — 
 
 General Branch , / , . G 
 
 Civil Works „ X • • ^ 
 
 Accounts . „ y^ » . . A 
 
 Railway >, y^ 
 
 „ Stores X Section . . S 
 
 „ Construction „ , . C 
 
 „ Traffic „ . . T 
 
 The following is an example — 
 
 G^. — Please order Jenkins to Madras. 
 
 Instructions to Drafters. 
 
 72. The following instructions, some of which have 
 been referred to in the preceding paragraphs, are here 
 summarised for the guidance of drafters : — 
 
 {a), — Note at the top of the margin of the draft 
 the Register No. or Nos. of the letter or 
 letters replied to. 
 
 Al top of draft — 
 
 (J)). — If the letter is to be placed on the takccd 
 
 list, denote in red ink with a X. 
 (g). — If urgent, insert a red " Urgent " label on 
 
 the top of the file. 
 
 49
 
 Chap. IV.] method of disposing of work. 
 
 Instructions to Drafters. 
 
 (c/). — In any case where an Officer is censured or 
 praised, be careful to note thus in red 
 ink: — " After issue send to General 
 Branch to note." 
 
 At bottom of draft — 
 
 {e). — If the case is to be made keep- with of a 
 
 Collection, note in red ink K."\V» 
 (/). — If the case ought not to be recorded imme- 
 diately but kept pending, denote in red 
 ink with a p, 
 
 {()). — In cases of importance, note in pencil the 
 particular paragraphs or points in the 
 correspondence which should be specially 
 indexed by the Kecorder, and the catch 
 or key words under which he should 
 index. 
 
 (A). — Note in ink the documents to accompany 
 the letter. This note will a^^pear in the 
 fair copy of the letter also. 
 
 {%), — Is umber the paragraphs of drafts. 
 
 (J). — "Write drafts neatly and legibly, and do not 
 put more than 20 lines to the page. 
 
 {Ji). — When sending up a draft for approval, take 
 care to arrange the papers in the file in 
 proper order, removing from the file any 
 unnecessary slips and papers. 
 
 (Q. — In the case of a Circular or general letter 
 specify the Officers to whom it should go. 
 Affix to the draft the printed complete 
 list of Local Governuients and Adminis- 
 trations given in the margin of para. 64, 
 scoring out of the list", if necessary, such 
 as are not to be addressed. Also make a 
 note for orders as to whether the Circular 
 should have a " Major Issue " or a 
 *' Minor Issue." 
 50
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV, 
 
 Kecording. 
 
 [iu), — If original papers are being returned, note 
 in red ink in the margin of the draft the 
 papers of which copies should be kept. 
 
 (y/). — In cases where there are more than one 
 draft, the number of drafts submitted 
 for approv.al should be noted at the top 
 of each in blue or red chalk. 
 
 Recording". 
 
 73. Every endeavour must be made by prompt 
 recording to avoid the accumulation of unwieldy masses 
 of unrecorded papers and cumbrous collection files. See 
 also Chapter III, para. 25. 
 
 74. The case having been disposed of, the un- 
 recorded papers Avill be at once prepared for record, or 
 filed, the recorded jiapers put up with it being returned 
 to the Record Room as soon as they have been counter- 
 marked with the newly recorded papers. All drawings 
 put up w^ith a case must be returned to the Drawing 
 Office, such drawings as may have formed enclosures 
 to any of the letters being noted by their Drawing Office 
 general numbers on the docket of the recorded Proceed- 
 ings as Keep-withs of the case. 
 
 75. AH cases are to he regarded as "disposed of," 
 and in a state to be recorded, when definite orders have 
 been passed on them, whether those orders finally dis- 
 posed of the reference, or not. When a call is made for 
 further information which is likely to be supplied at 
 once, or where a prelinainary reference is made to some 
 other Department without an expression of opinion in 
 tlie Public Works Department, the papers should not 
 commonly be recorded till the case can be dealt wdth on 
 its merits. 
 
 76. Cases calling for further orders in the Finance 
 Department, if they have been gone into, and disposed 
 of on tlieir merits so far as Public Works Department is 
 concerned, should be recorded on issue of the Public 
 
 61
 
 Chap. IV.] method of disposing of wouk. 
 
 Eecording. 
 
 Works Memorandum making the reference to the Ein- 
 ance Department. 
 
 77. Original papers forwarded without an expres- 
 sion of opinion to other Departments for orders, or to 
 Local Governments for report, should not be recorded 
 before being sent. 
 
 78. -Before recording papers which are accompani- 
 ed by plans, the orders of the Deputy or Under Secre- 
 tary wdll be taken (1) whether the originals or copies 
 should be kept for the original Proceedings, (2) whether 
 the original plans should be returned without any copies 
 "being kept, and (3) whether they should be ferrotyped 
 in the office or not. 
 
 When ferrotypes have been made and the connected 
 papers are recorded in Part A, a copy of each ferrotype 
 should be placed with each collection cojoy of the Pro- 
 ceedings. 
 
 79. A copy of each sketch made to illustrate a 
 note should invariably be placed with each copy of the 
 Proceedings containing the note unless otherwise speci- 
 ally ordered. 
 
 A copy of each sketch, plan, or map, of a size not 
 larger than foolscap, made in illustration of a letter re- 
 ceived, or issued, must be placed in each copy of the 
 Proceedings containing the letter, unless otherwise spe- 
 cially ordered.- In cases of doubt the Under Secretary 
 in charge of the Branch of the Office concerned should 
 be consulted. 
 
 The copies of sketches, &c,, should as a rule be 
 lithographed, but the Officer in charge of the Drawing 
 Branch will at his discretion adopt any other process he 
 may consider suitable. 
 
 80. Strict attention should be paid to the rules 
 laid down in the four foregoing paragraphs. The neglect 
 of these instructions leads to much confusion and incon- 
 venience, and no discretion is permitted in carrying them 
 
 52
 
 METHOD OF DISPOSING OP WORK. [ChAP. IV. 
 
 Eecording. 
 
 out. If exceptional cases arise, they should be referred 
 to the Under Secretary of the Branch for orders. 
 
 81. In, all cases in which orders are issued from 
 this Office after approval of the draft unofficially in any 
 other Department of the Government of India, a note 
 will invariably be made by the Recorder at foot of the 
 " Collection Docket *' (Form P), when recording the 
 
 case in Part A, to the effect "approved in the 
 
 Department." A similar note will be made when a 
 draft has been approved by His Excellency the Governor 
 General or a Member of Council. 
 
 82. To check the accumulation of unrecorded or 
 pending cases, a " Daily Report of Record Work " 
 (Form M), shovving the cases which remain unrecorded, 
 will be prepared in each Branch, and submitted daily 
 for the information of the Under Secretary, General 
 Branch, or the Under Secretary of the Branch con- 
 cerned, showing balance of unrecorded and pending 
 cases. 
 
 83. The Records are kept in four divisions, ac- 
 cording to their importance : — 
 
 {a). — In "Part A" are placed papers of first 
 importance. 
 
 (5). — In " Part B " are placed papers of minor 
 importance, but still worthy of being 
 preserved. 
 
 (c). — In "Special Files," i.e., Abstracts of Pro- 
 ceedings and Periodical Rreturns which 
 are not recorded, and such like. 
 
 {(1). — Other papers of only passing interest are 
 "Filed." 
 
 84. The papers, as recorded or filed, are conse- 
 cutively numbered for each sub-division of each Branch, 
 beginning with No. 1 in each montli ; Part A and Part 
 B of each sub-division of the records having a separate 
 series of numbers. The enclosures in the same letter 
 
 53
 
 Chap. IV.] method of disposing of work. 
 
 Recording. 
 
 should have separate record numbers, but enclosures of 
 an enclosure may be included under its number. The 
 papers of each case are numbered in order of their dates, 
 commencing with the earliest. Office Notes, and Notes 
 by the Members of Government to which the initials of 
 the writer only are attached, are not to be recorded, or 
 brought on to the Proceedings, except under special 
 orders. Such papers will be printed when belonging to 
 cases recorded in Part A of the Proceedings and made 
 " Keep-withs," one copy being placed with each printed 
 Collection. Jfamtes by Members of Government, which 
 may be known by having the signature of the writer in 
 full, will always be recorded at length. No notes are to 
 be recorded unless duly signed and their receipt entered 
 in the General and Branch Registers. 
 
 85. Bulky enclosures or statements, and un- 
 important papers connected with a case recorded in Part 
 A, which it is not absolutely necessary to reproduce in 
 the printed Proceedings, &c., may be put up in original 
 with the recorded papers of the case with which they 
 are connected, and are termed " Keep-withs " or " Depo- 
 sited papers." The latter name applies only to such of 
 the papers as are considered of sufficient importance to 
 have a regular number affixed to them, and which are 
 therefore referred to in the Collection Docket (see para. 
 116). " Keep-withs " bear no Proceedings number, but 
 on each " Keep-with '* the number of the recorded Pro- 
 ceedings with which it is to be kept will be entered in 
 ink. When Demi-official letters are made Keep-withs 
 of A Proceedings, they are to be printed with the notes, 
 i.e., as part of the notes, in chronological order. 
 
 86, Part A cases are printed at length, and with 
 a "Table of Coutents" (Porm N) ; as regards Part B 
 cases, the " Table of Contents " (Porm O) of cases and 
 the Index only are printed for the Monthly Volumes of 
 Proceedings. Copy of a letter which has already been 
 recorded and which forms enclosure of a letter under 
 record need not be reprinted, but against the entry
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV. 
 Hecording. 
 
 specifying the enclosure record reference of original 
 letter must invariably be giv^en. 
 
 87. The Senior Clerk of each Branch will, in 
 doubtful cases, obtain the orders of the Under Secretary 
 of the Branch as to the part of the Proceedings in which 
 papers are to be recorded, whether in " A " or " B," and 
 it is the duty of the linger Secretary to exercise a care- 
 ful check over the recording. It is necessary to guard 
 against important cases being recorded in Part B, merely 
 because the letters are short. 
 
 88. If the case is to be recorded in Part A, the 
 papers will be numbered, the outside or fly-docket and 
 Table of Contents prepared, and the Index made, to be 
 arranged alphabetically at the end of the month. The 
 Proceedings columns of the Branch Begisters will be 
 filled in, and the papers will tlien be sent to the Press ; 
 proofs will be corrected, when necessary on account of 
 technicalities, in th.e Branch in Avhich the manusciipt 
 was prepared, and, when passed, the complete Collec- 
 tion, together with the manuscript originals, will be sent 
 to the Record Boom and deposited, 
 
 89. The number of collection copies and of full 
 volumes of the Proceedings recorded in Part A, and of 
 the Branch Parts of which they are composed, will be 
 ]irinted as shown in the Statements I and II — (Appen- 
 dix n). The arrangement of the full volume of the 
 Proceedings will bo as under, and will consist of 2 
 'Volumes : — 
 
 Volume I. 
 
 Civil IJ^orks. 
 
 Irrio^ation. 
 Civil Buildings. 
 Communications. 
 Miscellaneous. 
 Te]egTa<:^h. 
 
 Telegraph Establishment. 
 Coal and Iron, 
 
 Account. 
 Civil "Works. 
 Irrig'ation. 
 Telegraph. 
 Establishment. 
 General. 
 
 General. 
 
 55
 
 Chap. IV.] method of Disposixa of work. 
 
 Recording. 
 
 
 Volume II. 
 
 
 Bail way. 
 
 Construction. 
 
 
 Stores. 
 
 Traffic. 
 
 
 Account. 
 
 90. These orders for printing copies of the Pro- 
 ceedings are not to be changed in any way except by the 
 Secretary. 
 
 91. Extra Collection copies, at the discretion of 
 the Under Secretary of the Branch, are printed of the 
 Proceedings connected with every subject of import- 
 ance, such as Railway or Irrigation projects, or other 
 questions regarding which the correspondence is likely 
 to be long and important. Pour of these collections 
 are bound up book-fashion, in cartridge paper or other 
 stout cover, and each fresh collection on the same sub- 
 ject, as it is recorded, is added to the Volumes. 
 
 92. One-half of these sets are kept at the 
 Calcutta and the other half at the Simla Office, the 
 Volumes being kept in the respective Branches, or in 
 separate racks in the Becord Boom as may be most 
 convenient. The books are compiled by classes, divided 
 according to the questions treated of, namely, Bailways, 
 Canals, &c., and their sub-classes ; and questions con- 
 nected with Establishments and Accounts, witli their 
 sub-classes. Each book receives a title descriptive of 
 its class, and the particular subject to which it relates. 
 One Volume must remain permanently in the Office and 
 must not be sent in circulation. 
 
 93. Senior Clerks of Branches are responsible 
 that these Volumes are properly kept up by the addition 
 of new Proceedings. At the end of each year, or at 
 other suitable periods of the correspondence, the book 
 collections are bound up into Volumes and numbered. 
 
 94. In the matter of classification, one subject, 
 such as a Bailway or Irrigation project, often has a 
 
 56
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV. 
 
 Recording. 
 
 number of subordinate subjects, which may be of suffi- 
 cient importance to be arranged in separate Volumes. 
 Por instance, the "series," subject Eastern Bengal 
 Kailway, might embrace the following sub-classes, 
 the correspondence of which would be separately com- 
 X^iled : — 
 
 (a). — Transfer of the line to Government. 
 (b). — Doubling the line to Naihatee. 
 (c). — Kanchrapara Workshops, transfer of. 
 (d). — Sealdah Terminus Fxtension. 
 {e). — Chitpore Goods Station, enlargement of. 
 Eacb Volume would be labelled thus — 
 "RAILWAY SERIES/' 
 Uastern Bengal Railway, 
 Sub-head (a), 
 
 or (&), &c. (as the case might be). Similarly under the 
 main class i3ilaspur-Etawah project, there would be the 
 following sub-classes: — • 
 
 («). — Survey for the project. 
 
 {h). — Coal explorations in Kewab. 
 
 (<?). — Terms of concession to Company. 
 The main heads and sub-heads must begin with their 
 catch-words, ^.e., under which headings they will be 
 found in the Index. 
 
 95. In a long correspondence some minor refer- 
 ences are frequently made, which are generally recorded 
 in Part B, while the principal papers are being recorded 
 in Part A. In such cases the Abstract of Contents of 
 the B Proceedings will be printed on the margin of the 
 next succeeding A Proceedings. 
 
 96. A printed "Collection Docket" or list of 
 papers should be attached to every Collection of Part A 
 cases. This docket will contain the number and date 
 
 67
 
 OnAP. IV.] METHOD OF DISPOSING OF WOEK. 
 
 Recording. 
 
 of each letter or other paper wliich bears a number in 
 the recorded Proceedings, and a short al)stract of its 
 subject. 
 
 97. The following rules will be observed in print- 
 ins: Part A of the Proceedino^s : — 
 
 {a). — The fly or subject sheet of Collection copies 
 of the Proceedings will be printed full 
 measure, and references to jmst and future 
 Proceedings and Keep-withs will be en- 
 tered on the back of the last half sheet. 
 
 (b). — Each page of the Proceedings and Notes 
 will have a heading showing the classifi- 
 cation, numbers and date of the Proceed- 
 ings, and also the particular number or 
 numbers of the Proceedings printed on it 
 thus — 
 
 " p. W. D. Pro. (R.C.), April 1887, Nos. 242—354(242)." 
 "Notes P. AV. D. Pro. (R.C.), April 1887, Nos. 242—354." 
 
 (c). — The record reference of previous letters, 
 &c , quoted in letters forming the Pro- 
 ceedings will be printed on the margin, 
 being marked in red ink on the copy sent 
 to the Press with a ring round the same. 
 
 {(l). — The general number of a letter will be 
 printed in the Proceedings and the note 
 to the right of the number and date of the 
 letter. 
 Where there are enclosures the general number of the 
 letter will also be shown against each with further nu- 
 meral showing position of the enclosure. Sub-enclosures 
 will be distinguished by further serial numbers. 
 
 {e). — The names of writers of letters are always 
 to be indicated. 
 
 98. In the event of a case requiring to be dealt 
 with in more than one Branch (vide jiara. 113 et seq.)^ 
 all the papers need not be recorded at length in each 
 Branch. The papers will be recorded in full in the 
 
 5S
 
 methoT) ov disposing of work. [Chap. IV. 
 
 Recording. 
 
 Branch in which the principal orders are issued, and in 
 other Branches, cross references may be made in the 
 Becords to indicate where the recorded papers of the 
 case are to be found. 
 
 99. In VsLYt B cases, the papers will be numbered 
 and indexed, the Table of Contents prepared, the Pro- 
 ceedings columns of the Branch Registers filled in, and 
 the papers then sent to the Becord Boom for deposit. 
 The Table of Contents is printed and inserted in the 
 Monthly Volume of Proceedings. The printed " Col- 
 lection Docket " (Form Q) will be used by all Becorders 
 for manuscript Part B Proceedings. Becord references 
 will be marked in Bed Ink in Proceedings and notes of 
 cases recorded in Part B. When coj:)y of a letter previ- 
 ously recorded is sent as an enclosure to a subsequent 
 comQiunication, a further copy need not be recorded, 
 but against the entry specifying the enclosure, record 
 reference of original letter must invariably be given. 
 
 100. In Pile cases, the papers (Beceipts and 
 Issues) will be entered in. one list, Porm B, in conse- 
 cutive order, and will be sent to the Paper Boom at 
 tbe end of the month, or retained in the Branch at 
 the discretion of the Senior Clerk. The Proceedings 
 columns of the Branch Ptcgistcr will also be duly filled 
 in with the file numbers. 
 
 101. Pile and special file papers do not appear iu 
 the monthly Volumes of Proceedings in any shape. 
 When papers ordered to be simjdy filed refer to any re- 
 corded case, they should be made Keep-withs of the last 
 rect)rded papers, an entry to this eil'cct being made in 
 the Branch Begisters. 
 
 102. Letters, &c., made Keep-withs of a previously 
 recorded case shall invarial)ly be indexed, as well as 
 noted on the docket cover of the Proceedings. 
 
 103. All cases to be printed at length in tlie Pro- 
 ceedings must be sent to the Press daily as recorded, 
 accompanied by the usual docket, Table of Contents 
 
 50
 
 Chap. IV.] method of disposing op work. 
 
 Recording. 
 
 and Index slips, with a memo. (Form g), indicating the 
 papers .sent and number of copies of Proceedins^s and 
 Notes required. This memo., when receipted and returned 
 by the Press, must be hied in the Branch concerned. 
 
 104. No Keep-withs, except Office Notes of Part 
 A cases, are to be sent to the Press, except under special 
 orders of the Under Secretary of the Branch. In 
 the case of the Office Notes, the Senior Clerks of 
 Branches will be careful to strike out before sending 
 them to Press any ephemeral matter not required for 
 future reference. Papers deposited should bear a Pro- 
 ceedings number, and their subject abstracted on the 
 fly-docket, but they should not be sent to the Press. 
 
 105. The entries in the Tables of Contents of the 
 Proceedings, both A and B, should state in a concise 
 way the nature of the reference, and the Order given on 
 it. The Index should be prepared so as to give simple 
 references to the subject. 
 
 106. Standing Orders being in all cases new orders, 
 or old orders revised, should appear in the Proceedings 
 to make these a full record of all orders of the Govern- 
 ment. They will, as a rule, be recorded in the General 
 Branch in Part A with the papers on which they are 
 based. When, however, the papers on which a Stand- 
 ing Order is based are part of a correspondence forming 
 a Series Volume, they will be recorded separately in the 
 Branch to which they relate and a copy of the collec- 
 tion will be made Keep-with of the General Branch 
 Proceedings containing the Standing Order. 
 
 107. Extra copies of important despatches from 
 and to the Secretary of State should be struck off under 
 the orders of the Head of the Branch, that six files of each 
 may be regularly kept up in the Office, — three in Simla 
 and three in Calcutta. 
 
 108. The Table of Contents and Index of Part B 
 Proceedings will be sent to the Press in portions so as to 
 reach on 10th, 20th, and last day of each month. 
 
 60
 
 METHOD OF DISPOSING OF WORK. [ChAP. IV. 
 
 Confidential Papers. 
 
 109. The last case, Part A, of each month, should 
 bear on the Docket Slip itself, the remark in pencil 
 " closes the month." 
 
 110. The recorded papers, in both A and B cases, 
 will be stitched compactly together within a cover, care 
 being taken that folded documents may open readily. 
 
 111. The Recording Clerk of each Branch will be 
 held personally responsible that strict attention is paid 
 to these orders. 
 
 Confidential Papers. 
 
 112. The following procedure will be observed 
 with confidential papers : — 
 
 («). — Confidential papers will not pass in usual 
 course through the Office, but will be 
 dealt with by the Officers of the Branch 
 and the Senior Clerk thereof. 
 
 (5). — Confidential papers will pass from hand to 
 hand either by personal delivery, or in 
 sealed covers. 
 
 {c). — The entries in the Registers will be made 
 from slips furnished by the Senior Clerk 
 of the Branch, and will be very general, 
 sufficient only to admit of the papers 
 being traced. 
 
 {d). — Confidential papers will not be recorded with- 
 out special orders in each case being taken 
 by the Senior Clerk from the Under 
 Secretary of his Branch. When they are 
 ordered to be recorded in Part A, of the 
 Proceedings, they will, after record, be 
 marked " confidential," and sent under a 
 sealed cover to the Superintendent of Gov- 
 ernment Printing with instructions that 
 they are not to be inserted in citlicr the 
 Branch Parts or Proceedings Volume, a 
 sheet being inserted where they sliould 
 
 61
 
 Chap. IV.] method of disposing of work. 
 
 Inter-Communication between Branches. 
 
 appear with the remark No. 1-2 or No. 3, 
 as the ease may be, " confidential." The 
 Superintendent of Government Printing 
 shoukl also be instructed to send all the 
 collection copies printed, together with the 
 manuscripts, under a sealed cover to the 
 Ptegistrar, who, on their reaching him 
 will inform Senior Clerks of Branches 
 concerned of their receipt. 
 (e). — As few copies of confidential papers as possi- 
 ble will be printed, and the Senior Clerk 
 will keep a note of how each copy has 
 been disposed of. 
 
 if). — When confidential papers are sent out of the 
 Ofiice, they will be put into double covers, 
 the inner one being marked " Confiden- 
 tial," and superscribed with only the 
 name of the addressee, and the outer one 
 will bear the usual official address. 
 
 {g). — After final action, confidential papers will be 
 made over personally or in sealed covers 
 by Senior Clerks of Branches to the Regis- 
 trar, who will, after entering them in a 
 llegister with serial numbers, keep them 
 in his custody under lock and key. 
 
 Inter-communication between Bianclies. 
 
 113. It ^vill often happen that a case has reference 
 to the work taken up in two or more Branches, e.g.^ an 
 application for an additional grant of money may have 
 to be considered in the Accounts Branch \Yith reference 
 to the source whence funds can be supplied, and should 
 also be taken up in the Works Branch concerned, and 
 an opinion given as to the propriety of the work for 
 which the additional funds are required. 
 
 114. As a general rule, a case taken up in any 
 Branch which appears to relate also to the business of 
 
 62
 
 No. 27. 
 
 Chapter IV, para. 112, clause (d) — After the sentence 
 ending with the word " confidential " in the 14th Hue, add the 
 following : — 
 
 Branch Parts will, however, always be sent to the 
 Secretary of State complete, those containing confidential 
 matter being sent confidentially, 
 
 and after the word manuscripts in following sentence add^ — 
 
 and pages for Branch Parts (other than those for the Secre- 
 tary of State) and Proceedings Volumes, 
 
 [No. 27 0. il. 10 10.92.]
 
 MErHOD OF DISPOSING OF WORK. [CflAP. IV. 
 
 Inter-commimication between Eranelies. 
 
 another Branch of the Office, shall be sent to that other 
 Branch for remarks before being submitted to the Secre- 
 tary, or otherwise disposed of under tlie rules. The 
 note of the Branch in which the case was first received 
 may, if thought desirable by the Officer in charge of 
 that Branch, be reserved until the other Branch con- 
 cerned shall have made any remarks deemed necessary, 
 but in any case, the papers shall be returned to the 
 former Branch before being sent on to the Secretary, or 
 otherwise disposed of. In the case of a paper which has 
 to go to more than two Branches, each Branch will re- 
 turn it to the original Branch. Each Branch will put 
 up all the par)ers of its own case except those of other 
 Branches which have not been recorded. 
 
 115. All matters affecting accounts will be ini- 
 tiated and disposed of in the Accounts Branch, the ad- 
 ministrative Branch or Branches concerned being con- 
 sulted when necessary before orders are passed. As an 
 example of this rule may be noted cases involving pro- 
 posals to spend or appropriate money, including the 
 Annual Budget Estimates ; the last-named must be sent 
 to all the Branches of the Office. 
 
 116. In cases of applications for re-appropriations, 
 only those cases which involve a principle, or in which 
 it may be necessary to call for explanation, will be sub- 
 mitted to the Accountant General after passing through 
 the hands of the Deputy or of the Assistant Accountant 
 General, and then to tlie Officer of the Works Branch 
 concerned. In other cases the applications, after being 
 noted on by the Accounts Branch, will go on to the 
 Officer of the Works Branch, who, if he agrees to the 
 re-appropriation, will sign the statement in the space set 
 apart for^the purpose. If the application is one that 
 should be tabled, or which should go to the Secretary, 
 the Officer of the Works Branch will so note, and the 
 Office will act accordingly. 
 
 117. Indents for stores will be sent by the Secre- 
 taries in the Bublic Works Department of the several 
 
 C3
 
 Chap. IV ] method of disposing of work. 
 
 Inter-comniuiiication between Branclies, 
 
 Local Governments and Administrations and by the 
 Director General of Telegraphs direct to the Director 
 General of Stores, India Office ; a copy of such indents 
 will simultaneously be sent to the Government of India 
 in the Public Works Department for review and record. 
 Indents for Railway Stores will be registered and disposed 
 of in the Railway Branch. Indents for other stores will 
 be registered in the Accounts Branch and disposed of in 
 communication with the Civil Works Branch. 
 
 118. Ibe Accounts Branch should also see all De- 
 spatches from the Secretary of State giving intimation 
 of the despatch of books, stores, &c., or of the intention 
 to send out any such stores which may, or may not, 
 have been indented for. 
 
 119. The Accounts Branch will bring to the notice 
 of the Branch concerned the fact that an estimate, 
 original or revised, is due for any work in progress, but 
 the calls for such estimates should invariably issue from 
 that Branch in which the estimate will be finally dealt 
 wdth on receipt. 
 
 120. The schedules showing details of the Budget 
 provision for establishment which accompany the 
 Budget-Estimates of Local Governments and Adminis- 
 trations {vide P. W. D. Code, Volume II, Cap. XV), 
 should be sent with the Accounts Branch notes on the 
 Budget-Estimates, to the General Branch, in order that 
 those increases which have received the sanction of the 
 Government of India, or the Secretary of State, as the 
 case may be, may be indicated. 
 
 121. Orders must not be passed in the Works 
 Branch involving the probability of expenditure for 
 which provision has not been made in the Budget, with- 
 out previous reference to the Accounts Branch. 
 
 122. When a member of the Superior Establish- 
 ments of the Public Works Department is praised or 
 censured by the Government of India, the papers of 
 the case should be sent to the General Branch before 
 
 64
 
 METHOD OP DISPOSING O^ WORK. [ChAP. IV. 
 Inter-cominunication between Branches. 
 
 being sent to the Secretary, for any remarks that may 
 seem called for on the purely personal aspect of the 
 case, and for the guidance of that Branch in dealing 
 with promotion or other connected cases which may be 
 in the Office. After record, the case should again be 
 sent to the General Branch, in order that the reference 
 may be entered in the Service Register. 
 
 123. All orders containing anything personal re- 
 garding an Officer of the Superior Establishments 
 should be noted for reference in the " Service Register " 
 (Form S) kept in the General Branch ; the Senior Clerk 
 of a Branch will, in passing an approved draft to the 
 Clerk in charge of the Branch Register of Issues, mark 
 conspicuously in red chalk on a draft that contains 
 anything personal to an Officer, the words " General 
 Branch to note," affixing his initials to the remark. 
 The Recorder will be held responsible that no draft so 
 marked is recorded unless it bears the initials of the 
 Clerk who keeps the Service Register, in proof of his 
 having noted the case. If a draft is not so marked by 
 the Senior Clerk, the responsibility will rest with him. 
 After the case has been sent to General Branch, and 
 noted in the Service Register, it will be recorded, and 
 the Recorder will note on the Proceedings below the 
 entry for " Keep-witbs," &c., the words " noted in 
 General Branch." These references should always be 
 shown to the Under Secretary, General Branch. 
 
 124. In cases in which drafts are prepared in one 
 Branch, on notes that have been suggested or modified 
 in another Branch, the Under Secretary of the Branch 
 from which the draft issues will exercise his discretion 
 in sending the draft to such other Branch before issue, 
 or transmission for approval to the Secretary. The 
 object to be aimed at in every ease is that the draft 
 shall be a correct statement of the order approved by 
 proper authority. In cases, however, where the Works 
 Branches concerned have simply acquiGsc=ed in the pro- 
 posals of the Accounts Branch, the draft letter carrying 
 
 65
 
 Chap. IV.] method or disposing of work. 
 
 Inter-communication between Branches. 
 
 out tliose proposals will not be sent to the Works Branch 
 for initials. 
 
 125. The Under Secretary of the issuing Branch 
 should determine whether drafts should be seen before 
 being recorded, either before or after issue, by each or 
 any Branch to which the case has been sent for remark. 
 
 Chapter IV. — Add the following as para. 126 : — 
 
 126. All cases affecting promotions of ojBBcers in the 
 Buildings and Eoads and Irrigation Branches should 
 be seen by the Deputy Secretary, Works Branch, and all 
 affecting those of officers in the Railway Branch should 
 be seen by the Deputy Secretary in that Branch. 
 
 [No. 40—O. M. 11-3-93.] 
 
 66
 
 Chapter V.— Special Rnles for different Branches. 
 
 Registry Branch and Be- Works Branch ... 6 
 
 cord Boom .... 1 General Branch . . .10 
 
 Distribution of letters, re- 
 ceived, amongst the vari- 
 ous Branches. . . .4 
 
 Registry Branch and Eecx>rd Eoom. 
 
 1. The foUowing Registers "will be kept up in the 
 Registry Branch : — 
 
 " General Register of Official Receipts." (Form 
 
 C.) 
 " General Register of TTnofficial Receipts and 
 
 Issues." (Forms T and U.) 
 *•' General Resrister of Despatches from Sec3*etary 
 
 of State.'^' (Form T.) 
 *' General Register of Despatches to Secretary of 
 
 State." \Form TV.) 
 ••' General Register of Cireulars Issued." (Form 
 
 " General Register of Demi-official Requisitions 
 for papers. »S:c., received from the Registrars 
 of other Departments." (Form Y.) 
 
 *•' Ditto ditto sent to the Registrars of other 
 
 Departments." (Form Z.) 
 " Library Register." (Will be kept in the Record 
 
 Room.) 
 
 2. The duties of the Registry \dll consist — 
 
 (o). — In receiving and registering (Form Y), 
 circulating and distributing to Branches, 
 Despatches from Secretary of State. 
 
 (b). — In receiving, registering (Form C), and 
 distributing to Branches, all other 
 le Iters. 
 
 67
 
 Chap. Y.] special rules for different branches. 
 
 Registry Brancli and Record Room. 
 
 (c). — In registering under a General No. (Form 
 W) the approved drafts of Despatches 
 to the Secretary of State, and in issuing 
 all signed Despatches to the Secretary 
 of State received from the several 
 Branches. 
 
 (d). — In registering under General Nos. (Form 
 X) Circulars issued from the Railway 
 and from the other Branches. 
 
 (e). — In sending papers from the Branches to 
 the Secretary and to the Members of 
 Government, and from the Secretary to 
 the Branches. 
 
 (/■). — In despatching to the Post the letters of 
 each day. All issues will be put into 
 covers and closed by the several 
 Branches, and then sent to the Registry 
 Branch to be stamped, franked and sent 
 to the Post, or in the case of an urgent 
 letter in the immediate locality to be 
 sent by a peon. All letters for the Post 
 must be sent together in a bag. 
 
 (g). — In distributing Standing Orders, Selec- 
 tions, and Reports. 
 
 {h). — In sending to the Hon'ble Member every 
 Saturday evening all Part A Collections 
 (including the notes) of the Proceedings 
 of the Government of India in the Pub- 
 lic "Works Department j^rinted during 
 the week. 
 
 3. The duties connected with the Record Room 
 will consist — 
 
 ^^^^ — Xn keeping the Records in good order, and 
 in issuing them to, and receiving them 
 back from, the Branches ; in keeping 
 
 68
 
 SPECIAL RULES FOR DIFFERENT BRANCHES. [ChAP. V. 
 
 Distribution of letters, received, amongst the various Branches. 
 
 all the Registers of the Kecord Room 
 accurately and up to date ; and in taking 
 precautions against damp, vermin, &c., 
 likely to injure the records. 
 
 (5). — In keeping up the files of Circulars and 
 Standing Orders as indicated in Chapter 
 VIII, para. 24. 
 
 Distribution of letters, received, amongst the various 
 Branches. 
 
 4. In distributing the letters received amongst 
 the various Branches, the following rules, applying to 
 cases which might be considered doubtful, will assist in 
 the determination of this point : — ■ 
 
 (a), — Letters in reply to a communication from 
 any Branch must be sent to that Branch, 
 and be subsequently transferred, if 
 necessary, to any other Branch. This 
 procedure will enable the Branch which 
 issued the orisrinal letter to mark off its 
 Register, and thus prevent the needless 
 issue of reminders. 
 
 (j)^ — Annual Progress Reports of Irrigation 
 Works and the Public Works Chapters 
 of Annual Administration Reports will 
 be sent to the Civil Works Branch. 
 
 ^cy — Letters connected with Budget Esti- 
 mates, Re-appropriation Statements, and 
 Completion Reports of works, will bo 
 sent to the Accounts Branch. 
 
 (cZ). — "Miscellaneous cases not connected with 
 TForJcs will be sent to the General 
 Branch, also Annual Administration 
 Reports. 
 
 (g), — All communicalions on the subject of Iron 
 and Coal will be dealt with in the Civil 
 
 69
 
 Chap, v.] special rules for different branches. 
 
 "Works Branch. 
 
 Works Brancli. These cases will be sent 
 direct to the Deputy Secretary for 
 Irrigation. 
 
 5. The Registry Branch will also see that papers 
 sent to the Secretary, &c., are properly arranged : that 
 is to say, that fair letters for signature, drafts, urgent 
 papers, and unimportant and other new cases are kept 
 separate the one from the other. It is better to collect 
 and send all the papers of the day to the Secretary at 
 fixed periods according to the orders of the Secretary, 
 from time to time, than to send separate packets at all 
 hours of the day. Of course, urgent papers will be sent 
 in at once. 
 
 Works Branch. 
 
 6, Registers (Form a) will be kept in the Civil 
 Works Branch, including Telegraph, of all sanctions to 
 estimates of works accorded by the Government of India 
 in this Department, ani similar Registers, with such 
 modifications as may seem desirable, will be kept in the 
 Accounts Branch of all sanctions to expenditure on 
 Irrigation Works, and of outlay on account of Capital 
 on Guaranteed and State Railways. 
 
 7, When a sanction is given, the Branch con- 
 cerned wdll see that it is at once entered in the Register 
 and properly numbered. The Accountants by whom 
 the Registers of sanctions to outlay on account of 
 Irrigation Works or on Railways are kept will be 
 answerable for their accuracy, and for the entry of the 
 Register numbers in the drafts. 
 
 8. In every letter intimating sanction to an 
 Estimate, there should be the following words : — " The 
 above Estimate or sanction has been entered as [for 
 Civil Works, No. 17 C (Communications), 17 B (Build- 
 ings), 17 M (Miscellaneous) ; or for Irrigation Works, 
 17 1; or for Railwav, 17 R; or for State Railwavs, 
 17 S R,— of 18Si-85] in the Register of this Office.'' 
 
 70
 
 No. 23. 
 
 Cimptcr V, parn. 6. — differ the word, and, in the 7lh 
 line, add, in Jlailway Construction Section. 
 
 [No. 25 O.M., 20-9-32.] 
 
 No. 23. 
 
 Clinpter V, parn. 7. — For thn icords^ the TTpijisfers of 
 pnnctioris 10 oiitl.iy on afjcoiint of lirlirntinn Works or on 
 Ivailw'jys, in the 4ftt and uth tiup.f, .sjt/jsfi/utfi the Korda. tlio 
 JJe^ister of sancfir»ns to oiit].iy ot\ acoount of Irnji^:ition 
 Works, and for Hie loord, Uicir, in the Glh Hue, siilslilute the 
 word, its. 
 
 No. 26 0. M., 20- 0-92] 
 
 No. 28. 
 
 Cbap.Y, para,7.-i<>^-//---^'-'^'^^^^'^^ 
 suhstitute the word, is. 
 
 [No. ii8 O.M. 10-10-U2.J
 
 SPECIAL RULES FOR DIFFERENT BRANCHES. [ChAP. V. 
 
 General Branch, 
 
 Before R and S R should be entered the initials of the 
 Hail way concerned. 
 
 9. Original estimates are returned, hut copies of 
 the abstracts are made for reference in the Office, and 
 should be recorded with the cases with which they are 
 connected. Copies of the reports prefixed to the Esti- 
 mate should be made under the orders of the Under 
 Secretary, and either brought on record if of sufiBcient 
 importance, or placed with the Abstract of Estimate and 
 made a "Keep-with." 
 
 General Branch- 
 
 10. The Tables of sanctioned Establishments, and 
 
 the Nominal Register of the Superior Establishments, 
 must be kept correct up to date. 
 
 11. In notifying first appointments to the Depart- 
 ment the full names of Officers should be entered and 
 not the initials only. Similarly in all Registers kept up 
 in the Office the Christian or other names of Officers of 
 the Department should be entered in full, and not only 
 the initial. 
 
 No. 2. 
 Chapter V, add as para. 12. 
 
 Ilaihcay Branoh. 
 
 12. As a rule all State Railway pro'ects in which any 
 important engineering questions 'are involved sliould 
 be sent to the Consulting Engineer to the Government 
 of India for State Railways for criticism. In the case 
 of Guaranteed Railways the Deputy Secretary in the 
 Railway Branch or the Secretary will send as they mav 
 think fit. ^ J' 
 
 [No. 2 0. M— 6-5-91.] 
 
 71
 
 Chapter VL— Forms of Communications and Orders. 
 
 General Instructions . 1 I Form of designating the 
 
 I Governor General . 20 
 
 General Instructions. 
 
 1. Tlie various forms in which communications 
 may issue are — 
 
 Dockets. 
 
 Office Memoranda. 
 Letters. 
 Resolutions. 
 Circulars. 
 
 2. All ordinary orders on references made by sub- 
 ordinate authorities are communicated in Letters. 
 
 3. When a letter issued in the Public Works 
 Department has to be communicated to one of the other 
 Departments or the Government of India for information, 
 or with a simple request, it will be done by docket. 
 
 4. The orders of the Government of India on 
 matters of a general nature, or of more than usual im- 
 portance, and requiring to be communicated to more 
 than one authority, receive the form of a Mesolution or 
 Circular. In the wording of Resolutions, such expres- 
 sions as the " above observations,*' or " the above sub- 
 ject," should be avoided; the expressions should be 
 *' these observations," '* this subject," and so on. 
 
 5. The practice of putting a title or subject at 
 the head of a Resolution was adopted to avoid the 
 cumbrous practice of giving the subject of each paper 
 read in it. It is incorrect, therefore, to give the title, 
 and also the subject of each letter. In a few excep- 
 tional cases it may be necessary to adopt this course, 
 but, as a rule, the letters read should simply be entered 
 without their subject. 
 
 6. An Office Memorartdimi should, as an invari- 
 able rule, never contain orders. To Local Governments 
 
 72
 
 Chapter VI. 
 
 For 'para. 8, suhsiitute the Jollowing : — 
 
 8. In writing of the Governments of India, Madras 
 and Bombay, the plural number shoukl be used ; thus, 
 "the Government of India desire, approve, sanction, 
 etc. " Tlie singular number should, however, be used 
 with respect to other Governments and Administra- 
 tions, 
 
 [ Xo. 39—0. M.— 10-3-93. J
 
 Forms of communications and orders. [Chap. VI. 
 
 General Instructions. 
 
 Office Memoranda should only be sent on matters of 
 office detail, as in asking for missing papers, or making 
 formal enquiries of a routine nature. Office Memoranda 
 sent to other Departments of the Government of India 
 should not contain formal orders of the Government in 
 the Department of Public Works. As a rule, the Office 
 Memorandum is the Secretary's mode of communicat- 
 ing, as distinguished from that of the Government. 
 
 7. It must always be remembered in business 
 that the Government of India is one Government, 
 although its business is carried on in several Dei)art- 
 ments. It is consequently not a proper thing to address 
 the other Departments by Letter , or to say anything 
 that has the appearance of setting up the authority of 
 one Department against another. There is only one 
 authority, that of the Government of India ; where 
 differences of opinion arise in the different Departments, 
 they should always be referred to as opinions of the 
 Govenwient in the particular Department in which they 
 have been formed. Any absolute orders of the Govern- 
 ment in the Public Works Department, that affect other 
 Departments, should always be communicated by Beso^ 
 lution to those Departments, after agreement has been 
 arrived at unofficially. 
 
 8. Liwriting of the Government of JEndiaT^the 
 singular numbejk^ould be used. Thus ^' the Govern- 
 ment of India desir^5K:;:;:approves- — sanctions, &c." Eur- 
 ther, the pronoun it shouTzi>rtQj^e applied to the Govern- 
 ment of India, or to,aily^ocal Gt>¥€a:nment or Adminis- 
 tration. To avoidrtnis, such expressionsa&^^mie Governor 
 General in^Council," or '* Uis Honour the Ln^ttte^ant- 
 Gover^oiC or " the Chief Commissioner," should 
 uspd^wlien suitable. 
 
 9. Orders of the Government of India in the 
 Public Works Department, relating to purely depart- 
 mental procedure, should be communicated direct to the 
 Inspector General of Military Works. 
 
 73
 
 Chap. VI.] Forms of communications and orders. 
 
 General Instructions. 
 
 Any orders, however, of the Public Works Depart- 
 ment affecting officers of the Military "Works Depart- 
 ment in their capacity as Military officers should only 
 be communicated to the Inspector General of Military 
 Works through the Military Department. 
 
 10. In the case of despatches from Secretary of 
 State on matters of a general nature, or of more than 
 ordinary importance, or which contain orders which are 
 the result of correspondence between the Secretary of 
 State and the Government of India, or between the 
 Secretary of State and the various Departments of State 
 in England, the correspondence shall not be published 
 in extenso, but any such orders which are the result of 
 decisions arrived at in England, will be communicated 
 to Local Governments, &c., in the form of a Besolution 
 containing simple and distinct instructions briefly ex- 
 plaining, when explanation is necessary, the ground 
 upon which the decision is based. Similarly, when issu- 
 insT for g-eneral information the decision arrived at on 
 any personal case, the personal element should be elimi- 
 nated from the correspondence circulated for inform- 
 ation. 
 
 11 . In an official document intended to be brought 
 on record, office notes, initial orders, and papers of a 
 similar character should not be mentioned or referred 
 to unless they have either been, or are intended to be, 
 brought on record. See also Chapter II, paras. 3 and 4. 
 
 12. New rules, modifications of existing rules, 
 &c., in connection with matters which are treated of at 
 length in the Public Works Code, are communicated 
 in Standing Orders. Papers which it is desirable to 
 communicate generally, or calls for information, &c., 
 are issued in Circulars, or by letters or Resolutions 
 bearing one issue number. All Circulars will have a 
 title or heading of the subject matter. 
 
 13. Standing Orders should be prefaced with a 
 reference to portion of Code, or Circular affected. 
 
 7-1
 
 Forms or communications and ohders. TChap. VI, 
 
 General Instructions. 
 
 They should be free from preambles or reasons, and 
 merely contain the orders. Where reasons are requisite, 
 they should issue as Circulars in the first instance, 
 with full explanation, and subsequently as bare orders 
 in the form of Standing Orders. On drafts of Stand- 
 ing Orders it should be distinctly stated at the foot 
 whether it is proposed that they should be aj)plicable to 
 the Governments of Madras and Bombay. 
 
 14. Each letter will, as a rule, bear a separate 
 number, but when a letter is addressed to several 
 parties it will receive only one number, so also will 
 E/Csolutions wiiich are not issued as Circulars. The 
 forwarding docket of a letter will invariably receive 
 a separate number from the letter itself, but a docket to 
 several parties will receive only one number. 
 
 15. Circulars are issued in two series — Public 
 Works, and Rnilway. Under Public Works are includ- 
 ed all issuing from the Civil Works, Irrigation, General 
 and Account Branches. Eor them a separate General 
 Eegister is kept up (Form X) in the Registry Branch, 
 and in each Branch a " Branch Register of Circulars 
 issued" (Porm b) is kept up. They are despatched from 
 Branches. 
 
 16. Standing Orders should be issued for each 
 volume of the Public Works Department Code; they 
 will be drafted in the Branch in which they ori<>-inate ; 
 but they are to be numbered and issued from, and 
 recorded in, the General Branch. 
 
 17. In the distribution of Circulars to Govern- 
 ments and Departments, discretion must be used. On 
 each Circular it should be noted to what Government 
 Depnrtmcnt, or other porson it is sent. A list showinc^ 
 the total distribution of Circulars and Standin<T' Orders 
 should be kept up in each Branch. Circulars fntended 
 for " Heads of Departments " will issue under a separate 
 series of numbers, and to distinguish them from all other 
 Circulars, they will be numbered in the Roman character. 
 
 76
 
 Chap. VI.] Forms of communications and orders. 
 
 Form of designating the Governor General. 
 
 18. The Sanitary Commissioner with the Govern- 
 ment of India should be furnished with copies of all 
 Circulars which contain any information which may be 
 of use to him. 
 
 19. Tor convenience, all Circulars should be 
 printed on foolscap paper. 
 
 Form of designating the Governor General. 
 
 20. Uniformity in the mode of designating the 
 Governor General should prevail in the Offices of the 
 several Secretaries to the Government of India. 
 
 The title of "Viceroy" is used only on solemn 
 occasions, such as the issue of a Proclamation, 
 or otherwise, when the fullest degree of cere- 
 mony is required. On such occasions the style 
 is "His Excellency the E-ight Hon'ble Lord 
 , Viceroy and Governor General 
 of India," and when repeated, "The Viceroy 
 and Governor General." 
 
 The title of " Viceroy " is also prefixed to that of 
 "Governor General" when any solemn act is 
 executed, such as the assent to Bills passed by 
 the Legislative Council, and the grant of titles, 
 khillats, pardons, and the like, or when appoint- 
 ments are made to high Office, such as that of 
 Lieutenant-Governor, Member of the Legisla- 
 tive Council, or Eesident at a Foreign Court. 
 
 21. Ordinarily in mentioning the Governor Gene- 
 ral in Kesolutions, Despatches, or General Orders, he 
 should be styled " His Excellency the Governor Gene- 
 ral," or simply " the Governor General." 
 
 22- On formal occasions the Governor General 
 should be addressed as "His Excellency the Most 
 Hon'ble the Governor General," but commonly as " His 
 Excellency the Governor General." 
 
 76
 
 Forms of communications and orders. [Chap. VI. 
 
 Form of designating the Governor General. 
 
 23. When the Governor General acts with his 
 Council, the words " in Council " should be added to 
 any of the abovementioned designations. 
 
 24. In communicating the orders of the Gov- 
 ernment, care should be taken to avoid the use of 
 expressions attributing them to the Governor General 
 alone when he is acting with his Council, or to the Secre- 
 tary ; and precautions should be taken in correspondence 
 with other Officers to check any tendency to misconcep- 
 tion or improper expressions in this respect. 
 
 77
 
 Chapter VIL— Correspondence with Secretary 
 of State. 
 
 Special Rules relating to correspondence with Secretary 
 
 of State. 
 
 Despatches . . . . 1 
 Publications sent to the Sec- 
 retary of State . . .21 
 
 Telegrams to and from 
 
 Secretary of State . 25 
 General Instructions . 28 
 
 Despatches. 
 
 1. The Government of India always confines itself 
 to one subject in reporting to the Secretary of State, 
 but several letters are sometimes replied to together. 
 When this is done, then a copy of such general letters 
 from the Secretary of State must be sent to each Branch, 
 and indexed therein so far as it relates to that Branch. 
 Each Branch will enter its Home Despatches in its ordi- 
 nary " Registers of Keceipts and Issues " and in current 
 Alphabetical Index. 
 
 2. Separate General Registers of Despatches from 
 and to the Secretary of State will be kept in the Registry 
 Branch (Forms V & W). These despatches will be 
 received in, and circulated from, the Registry Branch, 
 and then distributed to the Branches. In the same way, 
 all despatches to the Secretary of State will be de- 
 spatched through the Registry Branch, in which Branch 
 the lists of packets will be prepared. 
 
 3. All despatches to the Secretary of State will be 
 issued in print, unless there are special reasons for pre- 
 paring them in manuscript, and will be printed full 
 measure both for approval and for signature. 
 
 4. When the draft of a despatch is to be con- 
 sidered in Council, a copy of the draft for each of the 
 Hon'ble Members should be put up with the case. 
 
 5. On all despatches to the Secretary of State sent 
 up for signature, it is to be noted in pencil whether the 
 
 7S
 
 Chapter VII. 
 Add the folloimng as para, 6 A :— 
 
 6 A- As a general rule, all Despatches to Her 
 Majesty's Secretary of State on the subject of leave, 
 allowances or pension should be forwarded to the 
 Department of Finance and Commerce for issue. 
 [No. 38 O. M. 2-2-93.]
 
 CORRESPONDENCE WITH SECRETARY OF STATE. [ChAP. VII. 
 
 Despatches. 
 
 draft has been approved or not, and by wbom. In case 
 of drafts not having been approved by the Governor 
 General and entire Council, the papers are to be put in 
 the box with the draft. Every draft despatch will be 
 submitted to the Secretary for approval before bein^ 
 submitted to the Departmental Member, or prepared 
 for issue. 
 
 6. Despatches from the Secretary of State for 
 India are frequently received in this Office from another 
 Department either officially or unofficially for disposal. 
 In either case, they should be treated as if they were 
 received direct from the Secretary of State, and should 
 occasion arise to enter any such despatch in the quarterly 
 list of unanswered despatches (para. 20), it should be 
 noted that it was received through the other Department. 
 When a despatch is received direct from the Secretary 
 of State which is in reply to a despatch issued by 
 another Department, it will at once be sent on to that 
 Department for circulation to His Excellency the Vice- 
 roy and the Honourable Members of Council. 
 
 7» Whenever a despatch to Her Majesty's Secre- 
 tary of State on a Public Works Department case issues 
 from another Department, and the Secretary of State 
 replies to it in the Public Works Department, a copy of 
 such despatch should be communicated to the other 
 Department officially, even though no further action in 
 the matter may seem called for in that Department. 
 
 8. All letters from and to the Secretary of State 
 are to be brought on to the regular records with the 
 rest of the papers of the case referred to, if any. Only 
 important despatches, however, will be recorded in Part 
 A of the Proceedings. The unimportant despatches 
 will be recorded in Part B. 
 
 9. The printed Collections will thus always con- 
 tain, as an essential pnrt of them, the connected corre- 
 spondence with the Secretary of State, and the corre- 
 spondence with the Secretary of State is thus dealt with 
 
 79
 
 Chap. VTI.] correspondence with secretary of state. 
 
 Despatches. 
 
 exactly in the same manner as that with any other author- 
 ity. It is open, however, to Under Secretaries to order 
 their Branch to keep up complete files of despatches 
 from and to the Secretary of State, having them bound 
 annually. 
 
 10. In the record of a case, including a Despatch 
 to or from the Secretary of State, the heading of Pro- 
 ceedings will include the subject of the case followed 
 by the words " Secretary of State's Despatch," thus 
 "E. I. Railway Engineer Establishments, Secretary of 
 State's Despatch," or " Remodelling of Ganges Canal, 
 Secretary of State's Despatch." 
 
 "^ 11. The Index should have special entries under the 
 letter S for all Secretary of State's despatches recorded. 
 
 12. Printed copies of the papers referred to in 
 despatches to the Secretary of State must invariably 
 accompany the despatch. Nor should the enclosures 
 in any case follow the despatch, the transmission of the 
 despatch being delayed, if necessary, for the completion 
 of the enclosures, except under special orders to the 
 contrary. 
 
 13. It may be desirable occasionally, when time 
 is of importance, to transmit to the Secretary of State 
 advance copies of despatches which cannot be signed 
 by all the Members of Government before the mail 
 leaves. When it is deemed necessary to adopt this 
 course, they should invariably be accompanied by an 
 explanatory statement and by their enclosures while the 
 official despatches should not be delayed longer than 
 the next mail. 
 
 14. When the Proceedings of the Government of 
 India are mentioned in any official despatch to the 
 Secretary of State, and are not reprinted as enclosures, 
 to avoid the difficulty experienced in tracing the Pro- 
 ceedings referred to, care must be taken to state accu- 
 rately, besides the month and year, the page of the Pro- 
 ceedings. 
 
 80
 
 No. 3. 
 
 Chapter VII, para. 10. — at end add — 
 
 The name of the Secretary of State should invariably 
 be entered within brackets, thus : — 
 
 No. Haihoai/, dated 
 
 Erom the Secretary of State (Lord Cross), 
 
 [No. 3 0. M. IG 5-91.]
 
 Chapter VII. — Insert the following as para, 16 A : — 
 
 ^ofe. — The following is extracted from the rules and orders for the 
 transaction of business in tlie Council of the Governor General (Rule 
 XXXVII) : 
 
 IQ J^ — The circulation of despatches for signature should, except 
 in cases of urgency^ commence, if possible, at least six 
 days before the departure of the mail, in order that each 
 Member of Council may have leisure to study the des- 
 patches and the papers to which they relate. Such 
 papers, if the suVjject is one of importance or interest, and 
 has not been brought before Council, should be circulated 
 with the despatch. 
 
 In all other departments despatches shall be sent for signature — first 
 to the JMember of Council in charge of the department of issue, and 
 thereafter to the other ISlembers of Council, in the most convenient 
 order with regard to their places of residence and last of all to the 
 Governor General. 
 
 Despatches from the Secretary of State shall be circulated as 
 promptly as possible — first to the Member of Council in charge of the 
 department to which they appertain, then to the Governor General, and 
 finally to the other Members of Coun'cil in the aforesaid order. 
 
 [No. 33 O. M- 3-U-92.]
 
 CORRESPONDENCE WITfi SECRETARY OF STATE. [ChAP. VII. 
 
 Despatches. 
 
 15. Care should be taken that the signatures 
 of at least three Members of Government are obtained 
 to despatches. 
 
 16. Despatches to the Secretary of State should 
 be prepared for the signatures of the Honourable Mem- 
 bers only whose signatures are likely to be obtained 
 prior to issue, and tlie names of those who sign should 
 be alone printed on the duplicate, triplicate, and spare 
 popies of such despatches. 
 
 17. The Senior Clerks of Branches will submit 
 to the Under Secretary of the Branch a copy of each 
 Branch Part as soon as it is ready, with a view to orders 
 being given as to reporting cases SiDecially to the Secre- 
 tary of State. 
 
 18. Ten spare copies of all papers of special 
 interest are to be forwarded to the India Office. For 
 tlris purpose each Head of a Branch or Section will sub- 
 mit for orders of the Under Secretary of the Branch a 
 copy of the Monthly Abstract of Proceedings, Part A, 
 with suggestions as to the papers that might be sent, 
 and he will also bring to tlie notice of the Uiider Secre- 
 tary cases which should be specially reported to the 
 Secretary of State. 
 
 19. In cases in which any Member of the Govern- 
 ment records in a jMinute liis dissent from the general 
 conclusion adopted, the circumstance should be suit- 
 ably referred to in the letter reporting the result to 
 the Secretary of State, and the nature of the arguments 
 on which the conclusions adopted by the Government 
 liave been based should be explained. Otherwise, no 
 allusion will be made to variations of opinion unless 
 under special orders. 
 
 20. A list (Form r) of despatches from the Secre- 
 tary of State remaining undisposed of will be prepared 
 quarterly by each Branch, and sent to the Registry 
 
 81
 
 Chap. VII.] CORRESPONDENCE WITH SECRETARY OF STATE. 
 
 Publications sent to the Secretary of State. 
 
 Branch, wliicli Branch will prepare one general list for 
 transmission to the India Office when the Proceedings 
 Volumes for March, June, September and December 
 are sent to the Secretary of State. See also para. 6. 
 
 Publications sent to the Secretary of State. 
 
 21. It being considered by the Secretary of State 
 very desirable that all Indian Government publications 
 should be made accessible to the public in England, 
 extra copies of publications of general interest, in addi- 
 tion to the copies usually transmitted for Office use, &c., 
 will be forwarded to the India Office according to a list 
 kept up in the General Branch, which will, as necessary, 
 be corrected from time to time. 
 
 22. Copies of the Half-yearly Classified Lists of 
 the Public "Works Department, and the Yearly Classified 
 Lists of the Indian Telegraph Department and of the 
 Indo-European Telegraph Department, will be sent to 
 England according to the list mentioned in the previous 
 paragraph. 
 
 23. When copies of any Keports or Publications 
 are specially sent to the Secretary of State for distribu- 
 tion, a proper list of the intended recipients should in 
 every case be forwarded, together with a letter of advice 
 in which all details necessary for identification should 
 be given. 
 
 24. Three copies of all Keports and Publications 
 of the Public Works Department calculated to be of 
 interest to the Corps of Royal Engineers, should be sent 
 to the India Office for transmission to the Hoyal En- 
 gineers' Institute at Chatham ; Officers in charge of 
 Branches will, in this view, bring to the notice of the 
 Secretary such reports, &c., as it may from time to time 
 be considered desirable to send. 
 
 82
 
 CORRESrOKDENCE WITH SECRETARY OF STATE. [CHAP. Vlt. 
 
 Telegrams to and from the Secretary of State. 
 
 Telegrams to and from the Secretary of State- 
 
 25. Telegrams addressed l)y the Secretary of State 
 to the Governor General are received under docket from 
 the Private Secretary. They should, if official, be re- 
 gistered as original receipts from the Secretary of State. 
 Telegrams from the Secretary of State will be treated as 
 follows : — 
 
 (a). — Telegrams without any prefix will be treat- 
 ed as ordinary official despatches. 
 
 (5). — Telegrams which commence with the word 
 "Secret" will be treated as official 
 " Secret " despatches. 
 
 (<?). — Telegrams which commence with the word 
 " Private " if sent to any of the Depart- 
 ments will not be recorded or treated as 
 official, but will be returned to the Private 
 Secretary. 
 
 {d). — When using the Foreign Phrase Telegra- 
 phic Code the original message will be ac- 
 cording to the Code. The copy sent to 
 the India Office will be the English tran- 
 slation. The draft of the message, as also 
 the copy in the office book, will give both, 
 that is, Foreign Phrase and English equi- 
 valent — the Code words printed in red ink 
 in the margin with their equivalent in 
 English in brackets written opposite them 
 in Ijlack in the body of the draft telegram 
 form as shown below : — 
 
 g J • • J Do I I'i^litly understand your telegram ") 
 
 " " ' ' \ of following date to mean that — J 
 Seventh — outlay. 
 Phlhuis . .«{ Productive PubHc Works. ^ 
 Harenati . .^ Regular Estimate current year — ^ 
 Mammaba-'s . .-{ Six lakhs. )■ 
 Sonantem . ,«{ Ninety-two thousands. ) 
 Frontier, 
 
 83
 
 Chap. VII.] coruespondence with secretaet of state. 
 
 General Instructions. 
 
 Malthaho . .^ Two lakhs. \ 
 Socianti . ,•{ Forty thousands. ^ 
 Former appears large. 
 
 26. Wlien an official telegram is addressed to the 
 Secretary of State on any important question, the Tele- 
 gram will be followed on the first opportunity by a des- 
 patch reciting it, and explaining more fully the subject 
 to which it refers, i.e., the post copy of the Telegram 
 should take the form of a despatch with explanations, 
 and the despatch should be transmitted, notwithstanding 
 that, as sometimes happens, the Secretary of State's 
 reply to a message is received by wire prior to its issue. 
 But in all cases, postal copies of Telegrams will be sent 
 under simple dockets signed by the Secretary in this 
 Department, and addressed to the Secretary in the Public 
 Works Department at the India Office. 
 
 27. All draft Telegrams to the Secretary of State, 
 except those on purely routiue matters, will be submitted 
 to the Secretary, with the papers connected with them, 
 before they are fair-copied for issue. 
 
 General Instructions. 
 
 28. Asa precaution against destruction by mildew, 
 papers intended for despatcli to England by steamers, 
 should, as far as possible, be packed in the dry season ; 
 but if packed in the damp season, they should first be 
 artificially dried. 
 
 29. Advices of despatch of annual reports, reports 
 of casualties among European servants of Government, 
 Last-pay Certificates, Medical Certificates and papers of 
 a similar class must be forwarded under cover of letter 
 signed by the Secretary in the Public Works Depart- 
 ment, and addressed to the Secretary in the Public 
 "Works Department at the India Office. 
 
 30. Whenever a Local Government submits, for 
 consideration, a question involving legislation, and it is 
 
 84
 
 No. 5. 
 
 Chaptek Yll—Jdd the folloioi»g to para. 29. 
 
 A similar procedure will be followed In the case 
 of applications for the ergagement m tng n d ot 
 Dieehanics and other subordinates lor Mate R'^>l"fJ^J_ 
 other Public AYorks, and of other corre.pondeuce cou 
 nected therewith. 
 
 [No. 5—0. M. 20-5-91.]
 
 CORRESPONDENCE WITH SECRETARY OF STATE. [ChAP VII. 
 
 General Instructions. 
 
 found desirable for the Public "Works Department to 
 communicate the sanction of the Governor General in 
 Council to legislation being undertaken in the local 
 Council, a copy of the papers on the subject should be 
 transmitted to Her Majesty's Secretary of State for 
 India as early as possible. A complete copy of the cor- 
 respondence (with notes) should also be forwarded to 
 the Legislative Department for record. 
 
 86
 
 Chapter VIIL—Miscellaneous Eules. 
 
 Publication of Despatches . 
 
 Gazette Notifications . 
 
 Rules to promote expedi- 
 tion in disposal of business 
 
 Rules to prevent accumula- 
 tion of useless records 
 
 Telegraphic Messages . 
 
 9 
 26 
 
 Removal of Head-Quarters 
 to and from Calcutta 
 
 Proofs of Papers . 
 
 All papers to be treated as 
 confidential 
 
 Selections from the Re- 
 cords of the Government 
 of India . . . . 
 
 28 
 30 
 
 33 
 
 35 
 
 Publication of Despatches. 
 
 1. No official letters to Her Majesty's Govern- 
 ment, or other official paper that would in ordinary 
 course be reported for the information of the Home 
 authorities, shall be made public until the interval shall 
 have elapsed which is required for their receipt by the 
 Home Government. If in any case of exigency this 
 rule has to be transgressed, telegraphic intimation of the 
 circumstance, with needful explanation, will at once be 
 given to the Home Government. Similarly, communi- 
 cations from the Government of India to subordinate 
 Governments will not be made public until the interval 
 above described shall have elapsed, save under excep- 
 tional circumstances, the occurrence of which shall in 
 each case be explained by telegram to the subordinate 
 Government concerned. 
 
 2. The order contained in para. 1 should not 
 be held to apply to documents which form part, or are 
 likely to form part, of a correspondence between the 
 India Office and any other Government Office in Eng- 
 land. Such documents shall not be published without 
 communication with the Secretaiy of State. 
 
 Gazette Notifications. 
 
 3. Papers intended for publication in the Supple- 
 ment to the Gazette of India will be sent direct to 
 the Publisher of the Gazette. The Senior Clerks of 
 Branches will be held responsible that the formality of 
 having every paper of a collection, which is sent for 
 publication, initialled by an Officer of the Secretariat, 
 
 86
 
 MISCELLANEOUS RULES. [CrAP. VIII. 
 
 Kules to promote expedition in disposal of business. 
 
 is carefully attended to. All papers intended for pub- 
 lication in the Gazette of India should be despatched 
 in time to reach the Publisher's Office not later than 
 2 P.M. every" Eriday afternoon. Should any notification 
 or order be unavoidably delayed beyond that time, 
 it should be accompanied by a certificate of urijency 
 signed by the Secretary or Under Secretary, without 
 which it will be kept back for the following week's 
 gazette. 
 
 Rules to promote expedition in disposal of business. 
 
 4. On the 15th of every month, the Senior Clerk 
 of each Branch will submit to the Ofiicer in charge of 
 the Branch a List (Form d) of cases received durino- 
 the previous month and still undisposed of. When re- 
 turned, they will be kept by the Branch, and cases 
 scored out as they are disposed of. Old Lists will be 
 sent up with the new ones monthly, until all the cases 
 are disposed of, when the Lists may be destroyed. 
 
 5. The Arrear Lists will be endorsed with a memo- 
 raudum showing the number of cases remaining undis- 
 posed of on the 15th of each month. 
 
 6. On the 12th of each month, the Registry 
 Branch will forward to each Branch a Report (Form e) 
 to be filled in with information of the total number of 
 Receipts and Issues during the previous month, tlie un- 
 disposed of cases for the said month, and also for the 
 first, second and third and more months prior thereto, 
 respectively. From these Reports, the Registry Branch 
 will prepare one General Abstract, Avhich will be sub- 
 mitted to, and initialled by, the Under Secretary of 
 each Branch, in token that he has satisfied himself that 
 the various Registers, &c., of the Branch have been 
 duly kept up. It will then be submitted for the inform- 
 ation of the Secretary. 
 
 7. A List (Form/) of unanswered references or 
 calls for information will also be sent up montlily by 
 
 87
 
 Chap. VIII.] miscellattkous rules. 
 
 Eules to prevent accumulation of useless records. 
 
 each Branch, so that the Under Secretary may check 
 the nea^leet on. the part of otlier Offices to comply 
 promptly with, and on the part of this Office, to enforce 
 attention to, calls made from this Office. They will 
 he endorsed as in the case of the Statement ahove re- 
 ferred to. The First " takeed " or reminder should, as a 
 rule, issue not later than six weeks after issue of letter. 
 
 8. The Senior Clerk of each Branch will suhmit 
 to the Officer in charge of the Bi"anch a List (Form J} 
 of letters, telegrams and circulars received and issued 
 during the quarter which remain unrecorded. The list 
 for one quarter will be submitted at the close of the fol- 
 lowing quarter. 
 
 Hules to prevent accumulation of useless records. 
 
 9. The rules contained in the following paragraphs 
 are laid down with tlie view of preventiug the accumu- 
 lation of useless records, and are to be carefully attend- 
 ed to by the Begistry Branch. 
 
 10- Abstract Froceedings of Local Govern- 
 ments. — In January of each year, those of the last year 
 but one, should be destroyed. 
 
 11. Frinted Proceedings of Local Gover?iments. — 
 These are to be retained till the room occupied by them 
 is wanted, when the question of their destruction or 
 return to the Local Governments is to be referred for 
 orders. 
 
 12. File cases. — These will, as a rule, be destroyed 
 after two years. Before destruction they are to be 
 looked through by the Senior Clerks of Branches, or 
 some reliable Clerk to be nominated by them, to see 
 that auythiug likely to be useful is not destroyed. 
 
 13. Fart B cases, — These are not to be destroy- 
 ed. — See Chap. IV, para. 86 et seq., for the disposal of 
 Fart A cases. 
 
 14. The manuscript of Part A cases returned from 
 'J'*ress will be destroved after three years. 
 
 8S
 
 MISCELLA^NEOUS RULES. [ChAP. VIII, 
 Rules to prevent aecumulatioii of useless records. 
 
 15. Fuhlic Works Budgets and Budget Ordej^s. — 
 Two sets for each year may be bound up and kept in 
 the Record Room, one in Calcutta and one in Simla. As 
 many more sets as may be required for general use 
 will also be bound and distributed to the Branches and 
 Departments wanting them. Loose copies will be kept 
 for four years and then destroyed. 
 
 16. Army Lists, Army Circidars and General 
 Orders Jjy the Commander-in-Chief. — One complete set 
 of each should be placed in the Record Room and con- 
 tinuously added to as time passes. Spare copies, if any, 
 may be destroyed after three years. 
 
 17- Table Books and Circulation Lists.- — May be 
 kept for six months. 
 
 18- Lists of packets. — May be kept for six months. 
 19. Formal letters to Secretary^ India Offtce, 
 
 giving contents of box-packets. — May be kept for one 
 year and then destroyed. 
 
 20- Public Works Chapters of the Administration 
 Heport. — These Chapters form a portion of the entire 
 Volumes of these Reports received annually from the 
 Home Department. They may be destroyed after two 
 years, one file being kept in Calcutta Record Room. 
 The Library should be supplied with the complete 
 General Administration Reports (one copy). 
 
 21. Files of correspondence between the Secretary 
 of State and the Madras and Bombay Governments. — 
 These should be retained. 
 
 22- Dei^patchcs from Government of India to 
 Secretary of State, and Secretary of State's Despatches 
 to Government of India. — These are now brought on 
 record like the current correspondence. 
 
 23- Spare copies of letters fcnt by Local Govern- 
 ments. — To be destroyed when the matter seems to be 
 finally disposed of. 
 
 24- Public Works Bepartn-cut Circulars and 
 Standing Orders. — Each Rrauch will keep up as many 
 
 89
 
 Chap. VIII. ] miscellaneous rules. 
 
 Telegraphic Messages. 
 
 complete files of Circulars and Standing Orders as are 
 required for reference by Officers and the Branch ; and 
 three complete sets of Circulars will be kept up in the 
 Record Eoom. 
 
 25- Gazettes. — The volumes of the Calcutta Ga- 
 zette up to the date of the establishment of the Gazette 
 of India, and those of the Gazette of India from the 
 commencement, are to be transferred to the Library- 
 after one year. Of other local Gazettes, Bengal, Punjab 
 and North-Western Provinces and Oudh, may be des- 
 troyed after five years ; the rest, including Madras and 
 Bombay Gazettes, after one year. 
 
 Telegraphic Messages. 
 
 26. No one communicating with Government, or 
 ■with any public functionary, is entitled to expect a 
 reply by telegraph. The telegraph is an extraordinary 
 means of communication, which is not intended to be 
 used in the transaction of public business, except on 
 urgent and important occasions, and when the saving of 
 time eiJected by the telegraph is of real importance to 
 the public interests ; and it is of the utmost consequence 
 to the interests of the general public, and also as regards 
 the economical working of the telegraph, that this rule 
 should be rigidly observed by all Officers. 
 
 27- I^ communicating by telegraph on the Public 
 Service, care should be taken to express the message in 
 as few words as are consistent with a clear rendering 
 of its meaning. Brevity, next to clearness, must be 
 considered the most important considerations in telegraph 
 messages. 
 
 Removal of Head-Quarters to and from Calcutta. 
 
 28- The following rules are laid down for guidance 
 in the matter of the removal of current papers, books 
 and other records to and from Calcutta : — 
 
 (a). — No books of reference, such as Codes of the 
 Public Works, Pinancial and Military 
 
 90
 
 MISCELLANEOUS RULES. [ChAP. VIII. 
 
 Hemoval of Head-Quarters to and from Calcutta. 
 
 Departments, Histories of Services, Army, 
 Classified and other Lists, shall on any 
 account be taken to Simla or brought 
 away therefrom Tvithout special orders. 
 Complete sets of such books will be kept 
 at Calcutta and at Simla. The Head Clerk 
 of each Branch is responsible that this rule 
 is strictly observed. The same rule applies 
 to officers' books. 
 
 (h). — Only such papers as it is absolutely neces- 
 sary to forward by this expeditious but 
 most expensive mode of conveyance should 
 be forwarded by passenger train and ekka. 
 
 A list of papers, &c., to be forwarded in this 
 manner, approved by the Under Secre- 
 tary, is maintained in each Branch. Al- 
 terations and additions to these lists can 
 only be made with the concurrence of the 
 Under Secretary in charge of the Branch 
 concerned. 
 
 (c). — When the Office is about to close at Calcutta 
 or Simla, the Head Clerk of each Branch 
 ■will submit to the Under Secretary in 
 charge of the Branch a detailed list of all 
 the files in the Office (current, takeed, or 
 pending), and will indicate those which 
 he considers should go by passenger train, 
 and those which he thinks miglit be sent 
 " preference " or " ordinary." The Under 
 Secretary will then give orders as to how 
 they should be forwarded. In practice 
 it is only necessary that cases under ur- 
 gent disposal should be forwarded by pas- 
 senger train. 
 
 (d). — The boxes to be carried by passenger train 
 
 91
 
 Chap. VIII.] miscellaneous rules. 
 
 Bemoval of Head- Quarters to and from Calcutta. 
 
 will, under the above rules, probably be 
 not more than one for each Branch. They 
 will generally be made over to one clerk 
 for conveyance, but the Head Cleric of 
 each Branch will be responsible for the safe 
 arrival of the box or boxes belonging to 
 his Branch, the weight of which he must 
 note. When the boxes are made over to 
 one clerk, he will be allowed to charge the 
 Railway freight for extra luggage from 
 Calcutta to Kalka: and from Kalka to 
 Simla at 5 maunds per ekka, or 20 seers 
 per coolie. These charges must be properly 
 supported and carefully checked. 
 
 (e). — After the accounts are complete an abstract 
 of the number of boxes, their weight and 
 cost, forwarded by passenger train, " pre- 
 ference" and "ordinary," for each section 
 of the Office, will be submitted to the 
 Under Secretary, _ General Branch, for his 
 inspection, 
 
 29. The principle to be followed in regard to books 
 is laid down below : — 
 
 {a). — Books tvhich are placed in the Library at 
 Calcutta and catalogued. — These are obtain- 
 able from the Library w^hen required, and 
 should not be taken to Simla, unless specially 
 ordered. 
 
 (b). — Boohs of reference on Establishment questions, 
 such as Histories of Services, Classified^ 
 Army and Civil Lists. — Each Branch which 
 requires these will keep up sets at Simla and 
 Calcutta. The paper- room will arrange to 
 have one set of each current List at Simla 
 and Calcutta. 
 
 92
 
 MISCELLAI^EOUS RULES. [ChAP. VIII. 
 
 Proofs of Papers. 
 
 {c). — Collections of Resolutions and Codes. — Each 
 Branch is responsible for having its own set 
 which it requires. 
 
 (d). — Gazettes. — The paper-room should have com- 
 plete sets of these at Simla and at Calcutta. 
 
 {e). — Periodicals hound up. — These should be kept 
 in the Library at Calcutta. 
 
 {f). — Public Works Administration Heports and 
 Revenue Heports. — The paper-room should 
 have sets of these both at Simla and Calcutta, 
 when not in the records, and the Branches or 
 Sections which require them for use should 
 keep a set both at Simla and Calcutta. 
 
 New books of the above descriptions received during 
 the Calcutta season, which ought to be in stock at Simla, 
 should be sent up early, and new books received during 
 the Simla season, which are required for the Library at 
 Calcutta, or paper-room, or both, should be sent down 
 early by ordinary. 
 
 Proofs of Papers. 
 
 30. When a case is finally disposed of, Senior 
 Clerks of Branches should see that all proofs not required 
 for record or for future reference are destroyed. It is 
 necessary that every precaution should be taken against 
 the theft of papers. 
 
 31. The papers of one Branch arc not at the 
 disposal of anotlier Branch except required by the exi- 
 gencies of the latter. 
 
 32- No Office papers should be supplied to other 
 than the permanent or officiating ofliccrs of the Secreta- 
 riat without the orders of the Secretariat. 
 
 ua
 
 Chap. VIII.] miscellaneous utiles. 
 
 Selections from the Hecords of the Government of India. 
 
 All papers to be treated as confidential. 
 
 33. It is to be impressed on all the Clerks that 
 the theft of papers is felony and punishable under the 
 Indian Penal Code, and that for the credit of the Office 
 it is expected that they will do all in their power to 
 prevent the crime or, if the crime be committed, to 
 detect the perpetrator of it. 
 
 34. Any unauthorised communication to the 
 public of papers or of information on official matters is 
 a breach of trust, which, on being detected, will be 
 followed by instant dismissal. 
 
 Selections from the Records of the Government of India. 
 
 35. Selections from the Hecords of the Govern- 
 ment of India on important subjects are published from 
 time to time, and are given general serial numbers by 
 the Superintendent of Government Printing, India : 
 Selections published by this Dejoartment will, in addition 
 to the general serial numbers, be also given subsidiary 
 serial numbers in Arabic, which, with the words " Public 
 Works Department serial No.", in a distinctive lettering, 
 will be inserted under the general serial number. These 
 subsidiary serial numbers will be given in the Civil Works 
 Branch, for which purpose a register will be kept u-p in 
 that Branch. All final proofs of Selections when approved 
 will be sent to the Civil Works Branch, accompanied 
 with instructions as to the number of copies to be printed, 
 and a list showing the distribution determined on, when 
 the subsidiary serial number will be given and the proofs 
 sent by that Branch to the Superintendent, Government 
 Printing, Calcutta, with instructions to print off and dis- 
 tribute. The Civil Works Branch will keep account 
 of distribution, but the Superintendent of Government 
 Printing will fix the sale price of each copy. 
 
 94
 
 No. 24. 
 
 Chai'TEH VIII. — Add the folloicuig as paragraph 36 
 tinder (he lie ad. 
 
 Compensation for loss of Property. 
 
 30. The following- rules have been framerl for tlic guid- 
 ance of the several Departments of the Government of India 
 in the disposal of claims for compensation for loss of proper- 
 ty by Civil officers : — 
 
 1. The principle^ laid down in articles 507 to 611 of the 
 Army Ivcguiations. India, Volume I, Part I, shall generally 
 govern such cases so far as they may be applicable, and arc 
 not inconsistent with the following rules, 
 
 2. Claims to compensation made by Civil officers will 
 only be considered by the GJovernment of India in cases in 
 which — 
 
 (1) the losses have been caused by the Queen's enemies, 
 such as raiders or insurgents, or hostile forces, and 
 are not due to mere accident, such as tire, or to 
 ordinary thefts or robberies, even when accom- 
 panied by violence ; 
 
 ('2) the oGicer suffering the loss was employed at the 
 time in frontier tracts exposed to attack by wild 
 tribes or in places known to be specially dan- 
 gerous ; and 
 
 (3) the officer concerned has not contributed to the 
 outbreak or attack by his own negligence, or 
 want of tact or other similar fault. 
 
 3. In such cases compensation may be ovn^foj to the 
 following extent : — 
 
 {a) ir ^
 
 Chapter IX-— OflSce Establishment. 
 
 Qualifications, &c., of 
 Members of Office Es- 
 tablishment 
 
 Rules regarding Attend- 
 ance, Leave, &c. 
 
 18 
 
 Establishment Charges 
 Contingent Charges 
 Ordinary" Charges 
 Hill journey Charges 
 Cash Transactions 
 
 37 
 41 
 41 
 42 
 43 
 
 Qualifications, &c., of Members of Oflace Establishment. 
 
 1. The Office of the Public Works Secretary is 
 composed of a Registrar, and 1st, 2nd, 3rd, 4th and 5th 
 class Clerks and Copyists. The Registrar and those in 
 the 1st and 2nd classes belong to the Ui3per Division, 
 and those in the 3rd, 4jth and 5th classes to the Lower 
 Division. 
 
 2. The Registrar is the head of the Office Esta- 
 blishment, and is to be recognized in all Branches as re- 
 sponsible for the general discipline and work of the 
 Office. He is to enforce regular attendance throughout 
 the Branches, including the menial servants of the 
 Office, and to report to the Under Secretary in the 
 General Branch every instance of failure or remissness 
 that may come to his notice, 
 
 3. The Registrar is authorized to frank all letters 
 sent by Post on Her Majesty's Service only. He 
 inspects all Establishment bills, and bills for contingent 
 expenses of the Office previously to their being passed, 
 and has the checking of the cash accounts and the issue 
 of stationery. He has also the special charge of the 
 Registry Branch, and the supervision of ilie arrange- 
 ment and custody of the whole of the Office records and 
 of the Office Library ; the general conservancy of the 
 Office and all details involved in its general charge. He 
 will also be in direct charge of one of the other Branches 
 of the Office. 
 
 4. The Registrar deals also witli all demi-official 
 requisitions for papers or books from or to the Registrars 
 of the other Secretariats of the Government cf India, 
 
 95
 
 Chap. IX] office establishment. 
 
 Qualifications, &c., of Members of OflSce Establishment. 
 
 when such requisitions do not embrace notes or confiden- 
 tial papers. He is held responsible also for the folloAV- 
 iug sjiecial duties : — 
 
 (a). — -Despatches to the Secretary of State will be 
 strictly watched by him, and any delay 
 in circulation for signature brought to 
 notice. 
 
 {b). — Unofficial references from other Depart- 
 ments will be distributed bv the Resris- 
 trar to the Branches concerned, 
 
 (c). — Punctual submission of the monthly Office 
 arrear statements of wovh will be seen 
 to by the Registrar. 
 
 5. The Registrar will take special care that cases 
 are not improperly or unnecessarily kept pending. He 
 will also be held responsible that Standing Orders are 
 prepared for the amendment of the Office JNIanual, and 
 that a copy of the Manual is kept corrected up to date. 
 
 6. All confidential papers and documents will be 
 made over to, and kept by, the Registrar in bis special 
 charge. 
 
 7. Candidates for employment must produce 
 certificates that they have been successfully vaccinated 
 or otherwise protected from small-pox. 
 
 8- The qualifications required of copyists are — 
 Good hand-writing and facility in reading manuscript. 
 
 9. Both the Upper and Lower Divisions will be 
 
 * Except in the case of the appointments of I'CCruited by mCaUS 
 
 the Registrar of the Office and of Senior Clerks q£ ^yqq aild OpCll COm- 
 of Branches, for filling up which an ahsolnte ... ^ ^ Tfl 1 
 
 power of selection must remain with the Head J^etltlOn, mOCllIieClj 
 
 of the Office concerned. j^s regards tlic Upper 
 
 Division, by conditions favourable to persons at the 
 present time actually serving in the Lower Division to 
 the following extent : — 
 
 {a). — Every third vacancy occurring in the Upper 
 Division may be filled up by the Head 
 
 96
 
 OFFICE ESTABLISHMENT. [ChAP. IX. 
 
 Qualifications, &c., of Members of Oflice Establish.ment. 
 
 of the Office, if he thinks fit, in accord- 
 ance with the results of a Departmental 
 Examination, hy the promotion of Clerks 
 alreidy in the Lower Division of the 
 Office. 
 
 {b). — Clerks in the Lower DiYision, under 40 rears 
 of age, may, with the consent of the 
 Head of tlie Office, ])resent themselves 
 for examination for Upper Division 
 appointments without payment of fee. 
 
 10- I'or the purpose of selecting candidates for ap- 
 pointments, an examination will he held in January of 
 each year at Calcutta, Allahahnd and Lahore. The 
 particulars of the examination will he found in Appen- 
 dix E. 
 
 11. Transfers from the Upper Division of one 
 Government Office to that of another, or from the Lower 
 Division of one Office to that of another, may he arrans^ed 
 by the Heads of the Offices concerned; hut no transfer 
 hy arrangement from the Lower Division of one Office 
 to the Upper Division of another can be allowed. 
 
 12- On the occurrence of vacancy in any Office 
 when no candidate qualified under these rules is avail- 
 able to fill such vacancy, temporary arrangements may 
 be made by the Under Secretary in the General Branch, 
 under the orders of the Secretary, to carry on the work 
 until the results of the next examination are known. 
 
 13- The apportionment of the work does not neces- 
 sarily follow the arrangement of classes, and every per- 
 son will be available for any duties for which he may he 
 required, without any claim to allowances in addition to 
 his fixed salary. 
 
 14. Clerks are ordinarily, though not as a matter 
 of course, first appointed to the lowest class of each Di- 
 vision, and their future promotion within tlie Division 
 to which they belong will depend entirely upon their 
 
 97
 
 Chap. IX.] office establishment. 
 
 Rules regarding Attendance, Leave, &c. 
 
 work and merits. All persons will be on probation dur- 
 ing their first year of service, and if their work is not 
 then found satisfactory, they will be discharged without 
 gratuity or compensation. This rule does not apply to 
 Clerks selected for the Upper Division who were previ- 
 ously permanent Clerks in the Lower Division. 
 
 15. The Secretary will be mainly guided by the 
 reports of the Under Secretaries of Branches in regulat- 
 ing the promotion of Clerks. !No Clerk will have any 
 claim as of right to rise beyond the grade upon which 
 he may liave been brought in, though in ordinary course 
 Clerks who satisfy the Heads of the Office will receive 
 promotion to vacancies in the Division as they occur. 
 Promotions will be dealt with by the Under Secretary 
 in the General Branch, under the orders of the Secretary. 
 
 16' A copy of this Manual will be given to every 
 Clerk on his appointment to the Office, and he will be 
 held responsible for the book given t^ him being posted 
 up with all Office Orders as they issue. 
 
 17. The Accounts business of the Secretariat is 
 performed by the Office of the Accountant General, 
 which is connected with the Secretary's Office. Trie 
 Clerks attached to the Accountant General's Office are 
 subject to the rules regarding qualifications, attendance, 
 leave, &c., laid down in this Manual. The Accountants 
 in that Office are guided by the rules laid down in the 
 Public Works Department Code, and such orders as may 
 be issued by the Accountant General, or by the Secretary 
 in the Public "Works Department, on matters of disci- 
 pline and routine. 
 
 Rules regarding Attendance, Leave, &c. 
 
 18. The hours of attendance are from 10-30 o'clock 
 in the morning, punctually, until 4-30 o'clock in the 
 afternoon. No time is allowed for difference in clocks or 
 accidental delay. Clerks are expected to be at their 
 seats by 10-30 o'clock. 
 
 98
 
 OFFICE ESTABLISHMENT. [ChAP. IX. 
 
 Hules regarding Attendance, Leave, &c. 
 
 19. An attendance book is kept in the Rep:istry 
 Branch. It is to contain the name of every Clerk in 
 the Office, the Registrar excepted, and each is to initial 
 his name and enter the hour of his arrival. The Regis- 
 trar sees and signs the daily list of attendance, and 
 makes any necessary remarks as to absences, &c., &c. 
 
 20. When a Clerk from unforeseen circumstances 
 of a really important and urgent nature is obliged to be 
 late in his attendance, he must by letter explain the 
 cause. The letter should be addressed to the Registrar 
 through the Senior Clerk of the Branch and should reach 
 him not later than 11 a. m. of the day of the Clerk's 
 late attendance. If the letter is sent after the prescribed 
 time, it will not be accepted, and he will be noted as 
 late without leave for that day. The excuse of not 
 having had time to write, or not having a messenger to 
 send the letter, will not be admitted. 
 
 21. If any person is absent a whole day without 
 leave, he forfeits his salary for the day, and frequent 
 or systematic absence, or late attendance, will lead to 
 dismissal in the end. 
 
 22. No Clerk is permitted to leave the Office during 
 Office hours without the permission of the Senior Clerk 
 of his Branch. It is the duty of the Senior Clerk to 
 ])ring to notice any infraction of this rule. When a 
 Senior Clerk is desirous of leave during office hours he 
 should obtain the permission of the Under Secretary of 
 the Branch, and should inform the Registrar that he 
 has so obtained leave. 
 
 23. When a Clerk is unable in consequence of sick- 
 ness to attend Office, he should report the fact by letter 
 to the R-egistrar through the Senior Clerk of the Branch, 
 which should reach him not later than 11 a. m. of the 
 day of his absence, and every person absent on the plea 
 of sickness must produce a medical certificate of his 
 inability to attend if called upon to do so ; and, as a 
 rule, a medical certificate must be submitted on tho 
 
 99
 
 HAP. IX.] OFFICE ESTABLISHMENT. 
 
 Bules regarding Attendance, Leave, &c, 
 
 third day of absence not later than 11 A. m. The certi- 
 ficate should state for what number of days he will be 
 absent, and on the expiration of that period, if a con- 
 tinued absence is necessary, a fresh medical certificate 
 should be submitted defining the number of days of 
 further absence. It is to be|distinctly understood that, 
 on the expiration of each period, a fresh medical certifi- 
 cate must be furnished. When the medical certificate 
 does not define the number of days of absence, a fresh 
 certificate must be furnished on every fifth day of absence. 
 
 24. The Registrar is empowered to grant Clerks 
 casual leave for three days at a time. 
 
 25. Regularity of attendance will be taken into 
 consideration in determining claims to promotion. Fur- 
 ther, no annual increase within a class will be allowed 
 unless the claimant has been regular in his attendance, 
 and has given satisfaction by his conduct in the preced- 
 ing year. 
 
 26. The Office is closed on Sundays and, as work 
 permits, under the orders of the Secretary, on all the 
 authorized holidays mentioned in the following para- 
 graph, and on the last Saturday in each month. Half 
 holidays are allowed on other Saturdays, on the con- 
 dition that the despatch of business is not thereby 
 hindered. 
 
 27. The following days are authorized by the Gov- 
 ernment to be observed as holidays : — 
 
 New "Year's day . . .1 
 
 Sree Punchomee (February) , 2 
 
 Pole Jathra . . . ,1 
 
 Good Friday and the day after . 2 
 
 Choitro Sankranti (April) , . 1 - 
 
 The Queen's Birthday (May) . 1 
 
 Pushohara (AFay) . . .1 
 
 Junmo Ostomi (August) . . 1 
 100
 
 OFFICE ESTABLISHMENT. [ChAP. IX. 
 
 Hules regarding Attendance, Leave, &c. 
 
 Molialoyali (September or 
 
 October) . . . .1 
 
 Doorga and Lucki Pujabs (Septem- 
 ber or October) . . .12 
 Kali Pujab . . . . 2 
 Juggodatbree (November) . . 2 
 Cbristmas day and two days before 
 or after . . . .3 
 
 28- Tbe following are observed as close holi- 
 days, viz. : — 
 
 New year's day . . .1 
 
 Good Friday . . . .1 
 
 Tbe Queen's Birthday . . 1 
 
 Cbristmas day . . . .1 
 
 On other holidays, Senior Clerks of Branches must no- 
 minate Clerks for attendance for the registering of 
 letters received and for urgent work, &c. 
 
 29. Official hours must be devoted to the regular, 
 diligent, and punctual discharge of duties connected 
 
 , with tbe office, and the services of every Clerk may be 
 commanded whenever they may be available, owing to a 
 paucity of work in the Branch in which he is employed, 
 or any other cause. 
 
 30. Clerks are not to carry on any trade, business 
 or profession, or to have any other occupation, which 
 may call off their attention from their official duties. 
 
 31. No Clerk is to receive any strangers in tbe 
 rooms in which the business of the Office is carried on, 
 except on official business. 
 
 32. No official documents arc to be taken out of 
 the Office by any but Senior Clerks of Branches, with- 
 out their express sanction. 
 
 33- An Office Order Book is kept up, in which all 
 orders issued by the Secretary are entered. This Book 
 
 101
 
 Chap. IX.] office establishment. 
 
 Establishment Charges. 
 
 is in charge of the Registrar, and is circulated to Offi- 
 cers of the Department and to the Heads of Branches, 
 ■who will affix their initials to the orders in token of ac- 
 knowledgment, and if they refer to any persons in the 
 Office, their initials are also taken. 
 
 34. Stationery is kept under the care of the Re- 
 gistrar. He is to take care, as far as may lie in his 
 power, that the issues of stationery are such only as are 
 requisite for the purpose of the Office, and that there is 
 no waste. Subsidiary rules regarding issue and check 
 over stationery are laid down under the orders of the 
 Under-Secretary, General Branch. 
 
 35- The Senior Clerks have to use vigilance to see 
 that every precaution is taken against waste, and every 
 Clerk is, on receiving stationery, to be liable to have 
 to account for the expenditure of what has been pre- 
 viously issued to him. 
 
 36- Pen-knives, rulers, pen-holders, and other sta- 
 tionery of a durable nature, are not allowed, unless the 
 old ones are surrendered. If such articles are mislaid, 
 the persons losing them must provide fresh ones at their 
 own expense. 
 
 Establishment Charges. 
 
 37' The main heads of expenditure for the Secre- 
 tariat may be regarded under the following classifica- 
 tions : — 
 
 («). — Salaries of the permanent and temporary 
 or extra Office Establishments. 
 
 (b). — Ordinary contingencies. 
 
 (<?). — Extraordinary or unusual contingencies. 
 
 (d). — Tour charges. 
 
 38- The preliminary or first stage of the examina- 
 tion and scrutiny of the charges will rest with the 
 RegistfiTir. The final examination of the accounts will 
 rest with the Accounts Branch, who will be guided in 
 
 102
 
 0S"PICE ESTABLISHMENT. [ChAP. IX. 
 
 Contingent Charges, 
 
 admitting all charges under the foregoing classification 
 by the following rules. 
 
 39. The sanction of the Finance Department to 
 the permanent Office Establishment is the authority for 
 such charges ; and within the limit of the sanctioned 
 strength and amount of salaries the charges are admis- 
 sible in the monthly Pay Abstracts. Temporary Estab- 
 lishment, within the limits of the lump sum sanctioned 
 in the Budget Estimate, may be entertained on the 
 authority of the Under-Secretary in the General Branch, 
 and any charge not coming within the authority above 
 indicated must receive the previous sanction of the 
 Secretary or, when necessary, of the Finance Depart- 
 ment before its admission into the Pay Abstracts. 
 
 (a). — The Pay Abstracts on being initialled by 
 the Registrar will be signed by the Under 
 Secretary for the Secretary. 
 
 (b). — When the Office is in Calcutta the Pay 
 Abstracts are subject to TDrcaudit, after 
 which payment is made, but at Simla 
 the payments are made on the authority 
 of the Secretary's signature to the Pay 
 Abstracts, subject to post audit. 
 
 40- The Office Cashier is held responsible for the 
 preparation and submission of the Pay Abstracts in 
 sufficient time to enable pay being distributed to the 
 OiEce Establishment on the first day of each month, 
 not being Sunday or a holiday, and with this object lie 
 should be supplied by the Registrar in time with all 
 needful information in respect of any change in con- 
 nection with the pay or allowances of any individual 
 during the month. 
 
 Contingent Charges. 
 
 41. Contingent chnrgos arc classed under two 
 main beads of " ordinary *' and " hill journey " charges. 
 
 103
 
 Chap. IX.] office establishment. 
 
 Contingent Charges Ordinary. 
 
 Ordinary Charges. 
 
 The ordinary charges may be classified under the 
 following main heads : — 
 
 («). — Service postage stamps and tele- 
 grams. 
 
 (6). — Conveyance charges, 
 
 (c). — Coolie and hackery hire, 
 
 {d). — Petty charges. 
 
 (e). — Bearing postage and banghy charges. 
 
 (/). — Packing charges. 
 
 [g). — Transit charges. 
 
 (h). — Punkah pullers. 
 
 (a). — Service Postage Stamps and Telegrams. — 
 The receipts of the Postal and Telegrnph 
 Departments for such charges should be 
 regarded sufficient for their admission in 
 the accounts. 
 
 (&). — Conveyance charges. — •% ^. 
 
 ' , ^ , . 7 7/ 7 . > These items are 
 
 (c). — Coolie and hackery hire. — y 
 
 generally of an unimportant nature for 
 
 which the Registrar is held responsible, 
 
 and his order for payment on the vouchers 
 
 should be considered sufficient. 
 
 {d), — Petty charges. — The following items fall under 
 this head, and the sanction of the Under- 
 Secretary should be obtained before any ex- 
 penditure is incurred : — 
 
 (1) Purchase of books and periodicals. 
 
 (2) Furniture (new). 
 
 (3) Stationery (not supplied by Stationery 
 Office). 
 
 (4) "Renewing mats, &c. 
 101
 
 OFFICE ESTABLISHMENT, [ChAP. IX, 
 
 Hill journey charges. Cash transactions. 
 
 (5) Police, lighting, and water-rates. 
 
 (6) Section-writing. 
 
 (7) Liveries for cliuprassis. 
 
 (8) Klms-klius tatties in hot weather. 
 
 But the Registrar will pass charges for the following : — 
 
 (1) Binding hooks. 
 
 (2) Petty repairs of furniture, &c. 
 
 (3) Unihrellas for Chuprassis. 
 
 {e). — Beating postage and banghy charges. — The cover, 
 with the initials of the llegistrar, should be 
 accepted as sufficient for passing such charges. 
 
 (f).-V aching charges. — \ , ^ x, .-, 
 
 Yi\ -D 7 J n r, \ ivegistrar. 
 {Ji). — Fuukali pullers. — } ° 
 
 Hill Journey Charg-es. 
 
 42. Hill journey charges are subject to special 
 rules of the Finance Department, and should be made 
 in accordance with those rules ; the llegistrar will 
 exercise the preliminary scrutiny of such charges, satis- 
 fying himself that they come within the strict mean- 
 ing of the rules, and that they are properly supj)orted 
 by the necessary certificates and vouchers before the 
 charges are admitted by him. In any exceptional cases 
 the previous sanction of the Secretary should be ob- 
 tained. 
 
 Cash Transactions. 
 
 43. The cash transactions of the Public Works De- 
 partment Secretariat and Accountant GeneraTs Office 
 will be recorded and accounted for as follows : — 
 
 («). — The principle to be followed in the system 
 is that each money transaction, such as 
 the drawing of a bill or of au advance, 
 
 105
 
 Chap. IX.] office establishment. 
 
 Cash Transactions. 
 
 should be complete in itself and wholly 
 accounted for in a single file or set of 
 papers, and that no general cash book 
 and set of accounts should be maintained 
 for such transactions as at present. 
 
 (5). — All sums of money drawn on salary and 
 allowance bills will be accounted for on 
 the Acquittance Rolls relating to the 
 several bills instead of in a general cash 
 book. All such bills will, as at present, 
 be entered in the Register of Bills which 
 will also show the date on which each 
 bill isfuUy paid. 
 
 {c). — Every advance drawn on a letter of credit 
 will be accounted for on an AcquHtauce 
 Holl and otherwise treated as if it were 
 drawn on a bill. A rough note book 
 will be kept up to show how each ad- 
 vance is adjusted, but the file relating 
 lo each advance must also shew the pro- 
 gress of adjustment, detail of unad- 
 justed balance and its final completion, 
 
 {d). — Any sum of money drawn on account of 
 salaries, &c., remaining unpaid at the 
 time another bill may have to be drawn 
 out on a similar account, shall be re- 
 funded by deduction from that bill or 
 by cash payment into Treasury, which- 
 ever mode may be most convenient. 
 
 The file on which the unpaid balance was 
 out-standing must show clearly how it 
 is disposed of. 
 
 The cash balance at any one time existing 
 in the Office, other than contingent 
 money, must be confined to one single 
 file or account, that is to say, one account 
 
 106
 
 OFFICE ESTABLISHMENT. [ChAP. IX. 
 
 Cash Transactions. 
 
 must be closed either by the money 
 being wholly paid out or by transfer 
 to another account as above, before an- 
 other account is opened. 
 
 (e). — All expenditure on Contingencies will be 
 passed on sub- vouchers from which a 
 " Daily Register of Contingencies," to 
 be kept up for each Office separately, 
 will be posted. The Daily Register 
 will show the expenditure as well as the 
 balance of Budget Grant under each 
 sub-head of contingencies. 
 
 The daily balance of imprest cash will be 
 shown in an abstract to be posted daily 
 from the Registers. 
 
 (/). — The Registrar will once a week report the 
 cash balance under General Cash and 
 Contingencies, reporting that he has 
 verified the balance and stating the par- 
 ticular account on which the general 
 balance is held (see rule (d) ). 
 
 (g). — The Contingent Bills will be made out from 
 the progressive daily totals in the Regis- 
 ters B and C, and the recoupments or 
 temporary increase of the permanent 
 advance will be recorded in the abstract. 
 
 (^).— The undermentioned books will also be 
 kept up in the Cash Branch in addition 
 to the Registers and Cash Abstract 
 already referred to — 
 
 (1) Register of Salaries of Gazetted Officers. 
 
 (2) Receipt Book. 
 
 (3) Register of Bills and Letters of Credit 
 
 on which money is drawn. 
 
 (4) Note book showing how each advance 
 
 is adjusted. 
 
 107
 
 Chap. IX.] OPFTCE establishment. 
 
 Cash Transactions. 
 
 (5) Register or Statement showing, under 
 subheads (clerks, copyists, draftsmen, 
 and menials), the expenditure each 
 month against the Budget Grant for 
 temporary establishment in the Secre- 
 tariat. 
 
 108
 
 Chapter X.— Press. 
 
 General Rules. 
 
 1. The printincp work of this Secretariat is executed 
 in the Government Central Press. All communications 
 from the OfiBce to the Press should be roade in writing 
 with the Officers of the Press, and in no case with any 
 of its subordinates. Communications from the Press 
 to this Office will, in like manner, be made by an 
 Officer of the Press with the Senior Clerks of Branches 
 or Registrar. 
 
 2. It should be borne in mind that the work of 
 the Press is printing only, and that all papers and collec- 
 tions of papers should be sent to the Press complete and 
 in the form and order in which they are to be printed. 
 
 3. All current papers sent to the Press to be printed 
 must be accompanied by a memo. (Porm h) showing 
 the number of copies that should be printed. 
 
 4- A list (Form i) of A cases sent to the Press 
 during the week will be prepared every Saturday and 
 sent to the Press. The Press will note the progress 
 made with each case and return the list, whicli will 
 then be submitted to the Under Secretary in the General 
 Branch for information. 
 
 5. As a rule, copies of letters to issue in print will 
 be struck off as per instructions given by Senior Clerks 
 of Branches. 
 
 6. In cases where other Offices have intimated the 
 numbers of copies of letters and papers they require, 
 special instructions should be given to the Press. 
 Copies of enclosures thus sent should be printed in the 
 form in which an appendix to the Proceedings is set 
 up, but with blank s[)accs for title, running liendings, 
 &c. If the papers issue in manuscript, but it is in- 
 tended to print them afterwards, a memorandum to the 
 effect that the required number of copies will be sent, 
 
 109
 
 Chap. X.] press. 
 
 General Rules. 
 
 when printed, should be put on the manuscript copy- 
 issued. Similarly, the amount of printing in this Office 
 should be reduced as far as possible by obtaining 
 from other Offices, papers (Enclosures, Reports, Tabular 
 Statements, &c.) when they exceed three pages of printed 
 matter, in suitable form and quantity for the Proceed- 
 ino-s in which they can be introduced as Appendices. 
 
 7, "When a case is ordered to be printed previous 
 to obtaining orders on it, not more than two copies of 
 the papers should be printed, unless the type is to be 
 broken up at once, in which case, the Press should be 
 instructed to print the number of copies required for 
 the Proceedings to be put into an appendix when the 
 papers are recorded. 
 
 8, Cases for the Government Press at Calcutta 
 are not to be sent as " early "or *' urgent, " except under 
 the initials of an Assistant Secretary or other officer on 
 the manuscript, and due consideration is to be shown in 
 authorising such urgency. 
 
 9, In all figured statements containing more 
 than ten vertical columns of figures when prepared for 
 the Press, every fi.fth line should be left blank, unless 
 the statement be sufficiently divided by horizontal lines 
 to admit of easy reference. 
 
 10, As much printing as possible should be done 
 at the Government Central Press at Calcutta, and de- 
 mands for printing on the Simla Press must be limited. 
 To this end special care must be taken that during the 
 Simla season only such Avork be sent to the Simla Press 
 as is immediately required for the current work of the 
 office. Further, the earliest opportunity must be seized 
 for giving orders to print off, so that type may not un- 
 necessarily be kept standing, and the necessity of re- 
 printing on Calcutta be avoided. 
 
 11, In the case of a bulky volume, such as a set of 
 the contracts relating to one Pailway, one portion may 
 often be printed off without inconvenience before the 
 
 110
 
 PRESS. [Chap. X. 
 
 General Rules. 
 
 whole is complete, and this course should be followed 
 when feasible ; but as a rule such work should not be 
 done in Simla during the season. 
 
 12. On no account should the printing work of the 
 Technical Section be sent to the Simla Press during the 
 season without special orders of the Deputy Secretary, 
 Kailway Branch, and only such work is to be sent by 
 the Simla Office during the winter months as can be 
 printed off prior to the arrival of the Government of 
 India, care being taken that the requisite instructions 
 are issued in time for matter being so ^u'inted off. 
 
 13, In sending papers to the S'wila Press to print, 
 no case should be marked urgent by any person below 
 the rank of an Under Secretary, and similarly no case 
 should be marked most urgent except by the Secretary. 
 No other terms of urgency are permitted. 
 
 Ill
 
 Appendix A. 
 
 Nature of Comments on the Proceedings of Local Governments. 
 
 {Vide Chapter 1, Para. 6, Sectl. Manual.) 
 {Pros., September lfi64, C. W.— JUis, Nos. 22—4.) 
 
 No. 1337, dated 20th July 1861. 
 
 From — LiEUT.-CoL. ]\i. K. Kennedy, R.E., Secy, to the Govt, of 
 Bombay, P. W. Dept., 
 
 To — The Secretary to the Government of India, P. W. Dept. 
 
 1. I am directed to acknowledge the receipt of your letter 
 No. ^^', dated the 16th June 1864, calling for explanation ia 
 connection with certain entries in the Abstract of the Proceedings 
 of this Government in the Public Works Department for the month 
 
 ■of April 1864. 
 
 2. I I'eply, I am directed by His Excellency the Governor in 
 Council to submit the annexed Memorandum (deposited) affording 
 the information required by the Government of India, and to remark 
 that the detailed criticism, contained in your lettter above quoted, 
 of the monthly Abstracts of the Proceedings of this Government 
 is, in its formality, its extent, and its minuteness, a comparatively 
 new fpature in the control exercised by the Government of India 
 over the Local Governments, and one which is not calculated, ia 
 the opinion of this Government, at all to improve the efficiency of 
 
 the Public Works Department. 
 
 • 
 
 3. Tliis Government does not wish for a moment to question 
 the power of the Government of India to review the proceedings 
 of the Local Governments, and to call for any information it may 
 consider necessary. But it is submitted for the consideration of 
 the Governor General in Council, that the regular and indiscrimi- 
 nate exercise of such power, in the form and manner of wliich the 
 present letter is an example, must be productive of evils fur more 
 serious than it can possibly be the means of correcting. 
 
 4. If the trained intellects and wide experience of the Officers 
 who advise the Government of India on such subjects, are employed 
 
 112
 
 PROCEEDINGS OF LOCAL GOVERNMENTS. [APPENDIX A. 
 
 Nature of Comments by the Government of India. 
 
 on this minute criticism of the monthly Abstracts of Proceedings, 
 and if the approval oi* disapproval by the Government of India of the 
 acts of this Government is to depend on the result of the reference, 
 it is only meet that the explanations should be afforded by the 
 members of this Government, or at any rate be carefully revised 
 by them. In that case, a very larg-e portion of the time of every 
 member of the Board must be from time to time devoted to the 
 subject. 
 
 5. In the opinion of tiiis Government it would in that case be 
 better in every respei^-t as savino- valuable time, hiboui', and expense 
 to dispense at once with the whole ag-ency of tliis Government in- 
 termediate between the Superintending- Eng-ineers and the Secre- 
 tary to the Government of India, in the Public Works Department. 
 
 6. But if the criticism orig-inates with the able departmental 
 subordinates who are at the disposal of the Public Works Depart- 
 ment of the Government of India, the Government of Bombay 
 would put it to the Government of India, whether it is safe to leave 
 the approval or disapproval of the acts of this Government to depend 
 on information so obtained ?, and whether it would not be well to 
 indicate the authority of the criticism by some form which does not, 
 like the present letter, imply a call made by the special authority 
 of the Viceroy iu Council ? 
 
 No. ^■, dated 10th September 1864. 
 
 From — Colonel R. Steachey, E.E., Secy, to the Govt, of India> 
 P. W. Dept., 
 
 To — The Secretary to the Govt, of Bombay, P. W. Dept. 
 
 1. In reply to your letter No. 1337, dated 20th July, relative 
 to the call made in Public Works Department No. '^^, dated 16tii 
 June, for explanations as to certain items in the Abstract Proceed- 
 ing-s of the Bombay Government for April last, I am directed to 
 state for the information of His Excellency the Governor of Bom- 
 bay in Council, that the enquiries in question were made by the 
 specific order of His Excellency the Governor General in Council, 
 and that His Excellency iu Council must continue to exercise his 
 discretion in making- such enquiries as he thinks needful, relative to 
 any matters entered in the proceedings of the liombay Govern- 
 ment. 
 
 2. The Governor General in Council is not aware of any- 
 thing peculiar either in the character of the enquiries now referred 
 
 113
 
 Appendix A.] proceedings of local governments. 
 
 Nature of Comments by the Government of India. 
 
 to, or in the manner in which they were made. In no case have 
 the observations made gone beyond a simple request for explana- 
 tion, or a recital o£ established rules or orders of the Government 
 of India to which attention seemed not to have been given, 
 
 3. It is an established custom that all Local Governments 
 and Administrations should submit their proceedings, in abstract 
 or at length, to the Government of India, for the express purpose 
 of the Supreme Government making itself acquainted with these 
 proceedings, and if any matters are recorded that seem to call for 
 explanation, it becomes the duty of tiie Government of India to 
 make enquiry regarding them. For the proper performance of 
 this duty, the Governor General in Council is responsible to the 
 Secretary of State, 
 
 4. The comments made in the letter now remarked upon by 
 the Government of Bombay mainly involve matters of financial 
 practice to which Her Majesty's Government has recently very 
 specially called the attention of the Government of India. Regu- 
 larity in the preparation and sanction of estimates for works before 
 they are put in hand is one of these points. Another is attention 
 to the established rules as to the creation of appointments or addi- 
 tions to authorised salaries. 
 
 5. Another subject is the provision of quarters at the pul)lic 
 expense for persons not entitled to such accommodation by the esta- 
 blished rules of the service. The Governor (General in Council feels 
 certain that Her Majesty's Government would view with displea- 
 sure any relaxation of the rules on this subject likely to lead 
 to expense which was not absolutely necessary. 
 
 6. A further point was the apparent creation of a separate 
 fund from sources which it seemed to the Governor General in 
 Council should have been treated as public income. This involves 
 an important financial principle which the Government of India 
 has recently more than once had to repeat in connexion with orders 
 given by His Excellency the Governor of Bombay in Council. 
 
 7. The Governor General in Council, while he desires that 
 these explanations should be given for the information of His 
 Excellency the Governor of Bombay in Council, must express his 
 regret that the Bombay Government should have thought it neces- 
 sary to comment in the manner that it has done on the action 
 of the Government of India in this matter, and that allusion 
 should have been made to the Officers entrusted with the duties of 
 the Public Works Secretariat as having addressed the Bombay 
 Government in the name of the Governor General in Council with- 
 out sufficient authority, notwithstanding the recent iutimatioa 
 
 114
 
 PROCEEDINGS OF LOCAL GOVERNMENTS. [APPENDIX A. 
 
 Nature of Comments by the Government of India. 
 
 of the Government of India that it was objectionable to refer to 
 the Secretary as if he were the orig-inator of the orders issued by 
 the Government of ludia. The points objected to will be placed 
 before the Secretary of State, and the Governor General in Council 
 will be guided by the orders of Her Majesty's Government in his 
 future proceedings in similar cases. Meanwhile, pending the 
 receipt of the instructions of the Secretary of State, the Govern- 
 ment of India must continue to be guided by established custom 
 and its own views of what is proper. 
 
 8. * ^ # * * 
 
 9. In conclusion, I am directed to observe that it is apparent 
 that the Governor General in Council would not have deemed it 
 necessary to make enquiry on several of the entries that have been 
 referred to, had more full explanations of the circumstances been 
 given in the Abstract Proceedings. 
 
 No. 74, dated 10th September 1864. 
 From— The Government of India, 
 To — Her Majesty's Secretary of State for India. 
 
 1. We have the honour to forward, for your information and 
 for such instructions as you may desire to give in the matter, the 
 inclosed correspondence with the Government of Bombay, which 
 arose from a call made by this Government for explanations in 
 regard to certain entries in a monthly Abstract of the Proceedings 
 of the Bombay Government. 
 
 2. You will observe that it is objected by the Government of 
 Bombay that the action taken by us in this matter is not likely to 
 improve the efficiency of the local Public Works Department ; 
 that the regular and indiscriminate exercise of the power possessed 
 by the Supreme Government to review the proceedings of Subordi- 
 Date Governments must be productive of evils far more serious 
 than it can possibly be the means of correcting ; that if the approv- 
 al or disapproval of the acts or the Government of Bombay is to 
 depend on the result of such references from the Government of 
 India, it is only proper that the required exj)lanations should be 
 afforded by the members of the Government, or be carefully revised 
 by them ; that this would involve devotion to the subject from 
 time to time of a large portion of the time of every member of 
 the Board, and that it would in that case be better in every respect, 
 as saving valuable time, labour, and expense, to dispense at once 
 
 116
 
 Appendix A.] proceedings of local governments. 
 
 Nature of Comments by the Government of India. 
 
 with the whole agency of the Bombay Government intermediate 
 between the Superintending Engineers and the Secretary to the 
 Government of India in this Department. 
 
 3. A perusal of the letter referred to by the Bombay Govern- 
 ment, which was written under the express instructions of the 
 Governor General and. the Member of Council charged with the 
 Public Works business of the Government of India, and was in no 
 sense issued or dictated by the Secretary on his own authority, as 
 is implied by the Bombay Government, will, we think, satisfy you 
 that tliere was nothing peculiar or objectionable in the character of 
 the enquiries made, or in the manner in which it was done. In 
 no case did the observations go beyond a simple request for explan- 
 ation or a recital of established rules or orders of the Government 
 of India to which attention seemed not to have been given by the 
 Bombay Government. Tlie comments mainly involved matters of 
 financial practice, such as regularity in the preparation and sanc- 
 tion of estimates for works before they are put in hand ; the crea- 
 tion of appointments or additions to authorized salaries ; the 
 provision of quarters at the public expense to persons not entitled 
 to such accommodation by the established rules of the service ; and 
 the creation of a separate fund from sources which, in our opinion, 
 should have been treated as public income. 
 
 4. It is, as you are aware, an established custom that all Local 
 Governments and Administrations should submit their proceedings 
 to the Government of India, and if there are any matters recorded 
 la them that seem to call for explanation, we are responsible to 
 Her Majesty^s Government that the necessary enquiries are made. 
 
 5. We have caused the Bombay Government to be informed 
 that the question raised by them will be referred to you for orders, 
 but that meanwhile the Government of India in dealing with these 
 matters, must continue to be guided by established custom and its 
 own views of what is proper. 
 
 ( Pro., January 1865, C. W.—Mis., No. 15. ) 
 No. 65, dated 23rd November 1864. 
 From— Her Majesty's Secretary of State for India, 
 To— The Government of India. 
 
 1. I have received and considered in Council Your Excellency's 
 despatch No. 74< of lUth Se{)tember last, enclosing correspondence 
 with the Government of Bombay, which arose out of a call made 
 
 116
 
 PROCEEDINGS OF LOCAL GOVERNMENTS. [APPENDIX A. 
 
 Nature of Comments by the Ciovernment of India. 
 
 by Your Government for explanations in regard to certain entries 
 in a monthly Abstract ot the Proceedings of the Bombay Govern- 
 ment. 
 
 2. It appears that in sending up the required explanation, the 
 Bombay Government took occasion to remark both on the character 
 of the call itself, and on the manner in which it had been made. 
 Their objections, together with your replies, are fully stated in your 
 despatch, which concludes by referring for my decision the ques- 
 tions raised by the Bombay Government, to whom you have inti- 
 mated that, pending the receipt of further instructions on the 
 subject, you will " continue to be guided by established custom and 
 by your own views of wbat is proper.^^ 
 
 3. In these words the course which it is fitting for you to pur- 
 sue appear to me to be so correctly indicated, as to render it un- 
 necessary for me to furnish you with any additional instructions. 
 Your right to call for explanation of anything in the recorded pro- 
 ceedings of the Local Governments regarding which you may not 
 be satisfied cannot be questioned, and has, indeed, been expressly 
 admitted by the Government of Bombay. All that is requisite is 
 that the power of supervision, which it is indispensable that you 
 should possess, should be exercised with discretion, and it is obvious 
 that discretion cannot be made the subject of regulation. 
 
 4. I shall add nothing to Your Excellency's comments on the 
 repetition by the Bombay Government of a previous impropiiety 
 in referring to your Public Works Secretary, as if he had been the 
 originator of orders issued by the Government of India. 
 
 No.-g|i-, dated 18th January 1865. 
 
 Endorsed by P. W. Dept. 
 
 Copy of above, with copy of the despatch from the Government 
 of India, to which it is a reply, forwarded to the Government of 
 Bombay for information, in continuation of Public Works Depart- 
 ment No. -^2i, dated 10th September last. 
 
 117
 
 Appendix B. 
 
 Eules for Submission, &c., of Memorials. 
 
 {Fide Chapter II, Para. 10, Sectt. Manual.) 
 
 Mules for the submission, receipt and transmission of memorials and other 
 papers of the same class, addressed to Ser Majestt/ the Queen, Empress 
 of India, or to the Right Honourable the Secretary of State for India, 
 hy private persons or by Officers of all Civil Departments. 
 
 Ji^.B.— These rules do not in any way affect or supersede orders issued on the 
 same subject by the military authorities for the guidance of the Army. 
 
 (Notifications by the Goveiviment of India in the Home Department (Public), 
 No. 707, dated 29th March 1878; No. 972, dated 24th May 1878 ; No. 
 208, dated 30th January 1879 ; No. 2112, dated 7th November 1879; and 
 No. 445, dated 18th March 1881. 
 
 General Rules. 
 
 I.— No memorial will be received or attended to unless f or • 
 warded as hereinafter prescribed. 
 
 ^ II. — Every memorial should be accompanied by a letter re- 
 questino its transmission to the authority to which 
 it is addressed. 
 
 III. — Every memorial addressed to Her Majesty or to the 
 Secretary of State for India should be forwarded 
 through the Local Government under which the 
 writer is residing or is employed. 
 
 IV. — Memorials to Her Majesty or to the Secretary of State 
 fi-om persons in the Madras and Bombay Presiden- 
 cies should be forwarded direct by the Local Govern- 
 ment, with a full statement of facts and an expres- 
 sion of opinion, except in the caee of memorials 
 which relate to any rule or standing order of the 
 Government of India, or which, if granted, would 
 cause expenditure, for which the Imperial and not 
 the Local Government would primarily be respon- 
 sible, or which relate to any legislative proceed- 
 ing of the Governor General in Council, or to an 
 Act to which the Governor General has assented or 
 which relate to a case which has been previously 
 under the consideration of the Government of India, 
 whether on aj^peal or otherwise. Such memorial 
 
 118
 
 RULES FOR SUBMISSION OF MEMORIALS. [APPENDIX B. 
 
 General Rules. 
 
 should be forwarded with a coveriug letter contain- 
 ing a full statement of facts and an expression of 
 opinion to the Government of India in the Depart- 
 ment having cognizance of the subject-matter of 
 such memorial, by which Department the memorials 
 will be transmitted to the Secretary of State. ^ 
 
 V. — Memorials to Her Majesty or to the Secretary of State 
 from persons in Bengal, the North-Western Pro- 
 vinces and Oudh, or the Punjab, should be forward- 
 ed by the Local Government, with a full statement 
 of facts and an expression of opinion, to the Go- 
 vernment of India, in the proper Department for 
 transmission to the authority addressed. t 
 VI.— Memorials to Her Majesty or to the Secretary of State 
 from persons in the minor Administrations — the 
 Central Provinces, British Burma, Berar, Mysore, 
 Coorg and Assam — should be forwarded, with a full 
 statement of facts and an expression of opinion, by 
 the Chief Commissioner, or other Officer charged 
 with the administration of the Province, to the Gov- 
 ernment of India, in the proper Department for 
 transmission to the authority addressed. J 
 
 VII.— No limit is fixed to the time within which an appeal 
 from an order of the Governments in India must be 
 preferred to the Home Government, except in the 
 case of appeals from a judicial deeisi(m in which the 
 Judge is a Political Officer, and in which the appeal 
 ordinarily lies to Government in the Political Depart- 
 ment. Such appeals must be preferred within a 
 
 * In the case of memorials and petitions ngainst, or rea:ardiiig Acts passed by, 
 the Legislative Council of the Governor General, the Legislative Department is to 
 be considered to be the Department having cognizance of the subject-matter of tlie 
 memorial. Such memorials will be transmitted to Her Majesty's Secretary of State 
 through that Department; and to it should be referred all memorials of the kind 
 now described, which may reach any other Department of tlie Government of India. 
 The Legislative Department will, when necessaiy, consult tlie Executive Department 
 concerned before disposing of, or transmitting, such memorials. — Home Department 
 Ho. 22—996-1001 Fuhlic, dated 24th Mnt/ 1S78. 
 
 + Appeals by private persons from the orders of Lieutenant-Governors lie, in 
 the first instance, to the Governor General in Council. An appeal to the Secretary 
 of State will lie only in the event of an appeal to the Governor General in Council 
 having been rejected. 
 
 X In these minor Administrations, also, appeals by individuals from the orders of 
 the Chief Commissioners, &c , lie, in the first instance, to tlif Governor Geni'ra) iu 
 Council, and thereafter to the Secretary of State. 
 
 119
 
 Appendix B.] rules for submission of memorials. 
 
 General Kules. 
 
 period of twelve months from the date of communi- 
 cation to the persons concerned of the order to which 
 objection is taken. 
 
 VIII. — Memorials may be transmitted either in manuscript or 
 in print, but must, with all accompanying docu- 
 ments, be properly authenticated by the signature of 
 the memorialist on each sheet. 
 
 IX. — Memorials, tog-ether with their accompanying docu- 
 ments, should be in English.* If the accompany- 
 ing documents must necessarily be forwarded in the 
 vernacular, an English translation should be append- 
 ed, which should be attested by the signature of the 
 memorialist. 
 
 N. B. — It will be well for the transmitting office to examine such translations 
 ,ind, if they are found to be incorrect or faulty, to notice the fact iu sending on the 
 memorial. 
 
 X.— It is not necessary that memorials should be forwarded 
 in duplicate or triplicate. The originals will invari- 
 ably be transmitted to England, a copy being made 
 and retained by the Government of India, if neces- 
 sary, for record. 
 
 XI.— As a general rule, the transmission to England, of a 
 memorial duly forwarded through the pi-oper channel 
 will not be delayed by the transmitting Government 
 in India be3'ond a month after the receipt of such 
 memorial. 
 
 * As it frequently happens that the disposal of vernacular petitions presented to 
 the Government of India is delayed owing to their being unaccompanied by English 
 translations, and as Local Governments and Administrations have greater facilities 
 for translating the vernaculars in use under their different Provinces than the Gov- 
 ernment of India have, I am directed to request that, in order to avoid inconvenience 
 and delay, all vernacular petitions trnnsmitted by a Local Government and Adminis- 
 tration to the Government of India may invariably be accompanied by an English 
 translation, 
 
 2. It should, however, be clearly understood that it is not the intention of the 
 Governor General in Council that any petition presented for transmission to the 
 Government of India or the Secretary of State should be refused by reason of its 
 being in the vernacular, or because it is unaccompanied by a translation. The great 
 majority of the population do not know English, and cannot obtain the services of 
 an English petition-writer ; and it is most undesirable that in a country like India 
 the free risht of petition should be curtailed. But as the languages of India are 
 many and diverse, it is desinible that any vernacular petition or memorial forwarded 
 to Supreme authority by or through a Local Government should be accompanied by 
 an English trimslat ion.— 5'oOTe Department No. 54—2086-95 {Public), dated 21st 
 November 1878, 
 
 120
 
 RULES FOR SUBMISSION OF MEMORIALS. [APPENDIX B. 
 
 General Kules. 
 
 XII. — Governments and Administrations in India are vested 
 with discretionary power to withhold the transmis- 
 sion of memorials addressed to Her Majesty or to 
 the Secretary of State in the following cases : — 
 
 1. — "When a memorial is illegible or unintelligible. 
 
 2. — When a memorial contains disrespectful or improper 
 language. 
 
 3. — When a second memorial is presented nfter a decision 
 has already been given by the authority to which it 
 is jiddressed, and when no new facts or circumstances 
 are adduced which afford grounds for a reconsidera- 
 tion of the case, A memorial addressed to Her Ma- 
 jesty by a person whose appeal to the Secretary o£ 
 State has already been rejected shall be held to be a 
 second memorial to the same authority, and shall' not 
 be transmitted. 
 
 4. — When a memorial is a mere application for pecuniary 
 assistance by a person manifestly possessing no claim. 
 
 b.-^When a memorial is an application for employment un- 
 der one of the Governments in India from a person 
 not belonging to the Covenanted Service. 
 
 6. — When a memorial is a mere appeal from a judicial deci- 
 sion. 
 
 7. — When a memorial is addressed by an Officer still in the 
 public service and has reference to his prospective claim 
 to pension. 
 
 *8. — When a memorial is an appeal against an order of a 
 L^cal Government regarding the dismissal, removal, 
 
 * The Governoi" General in Council considers that the discretiocary power of 
 withholding petitions under Clause 8, Rule XII, should be used with caution, and 
 only after a full consideration of tlie facts in each case. Having regard to the 
 constitution and character of the Indian subordinate services, dismissals of Govern- 
 ment officials often involve serious distress, if uot actual ruin, to thoin, and it is 
 right that, under such circumstances, every ojiportunity should be allowed to them 
 of making themselves licard. Further, when, as sovnetimrs liappons, their represen- 
 tations reacli tlie Secretary of State through non-official channels, it is convenient 
 that he sliould be in a position at once to deal witli tliem, instead of being obliged, 
 as may now be the case, to refer for information to this country. Sncli jietitions, 
 therefore, should not be witljhtjld wlicn there is any reasonable prospect of dilTcrenco 
 of opinion as to tin; orders passed on them by the Government of India, or when 
 they contain anything to wliieh the attention of the Secretary of State is lilcely to 
 be especially directed — IJouie Deparlment No. 1433 {Public), dated 'Mlk September 
 J8S0. 
 
 121
 
 Appendix B.] rules for submission of memorials. 
 
 General Rules. 
 
 reduction, or other punishment of a Government ser- 
 vant whose sahuy was not more than Rs. 100 a month ; 
 or when it is an appeal against similar orders of a 
 Local Government, confirmed by the Government of 
 India, from a Government servant whose salary was 
 not more than Ks. 250 a month. 
 
 9. — When a memorial is a mere appeal against the non- 
 exercise by one of the Governments or Administrations 
 in India of a dispensatory discretion vested in such 
 Government or Administration by law or rule. 
 
 XIII. — The Government of India may withhold the transmis- 
 sion of a memorial addressed to Her Majesty or to 
 the Secretary of State unless the memorialist has 
 previously memorialised the Government of India 
 and the Local Government concerned on the same 
 subject. 
 
 XIV. — A list of memorials withheld under the discretionary 
 power conferred by Rule XII will be forwarded 
 quarterly to the Government of India in the case of 
 memorials withheld by Local Governments under 
 the same discretionary power, and by the Govern- 
 ment of India in the Department concerned to the 
 Secretary of State. "When a memorial is withheld 
 by the Government of India under clause 3 of Rule 
 12, the number and date of the Despatch forwarding 
 the original memorial to the Secretary of State 
 should be quoted iu Quarterly List of memorials 
 withheld. 
 
 Home Department's No. 1487, dated Simla, the 5tli November 1883. 
 ****** 
 
 When after the disposal of a first memorial, addressed either 
 to the Secretai-y of State or to the Governor General in Council, a 
 second memorial addressed to the Governor General in Council, 
 which covers the same ground and adduces no fresh matter, is pre- 
 sented to a Local Government for transmission to the Government 
 of India, the Local Government may in its discretion withhold the 
 transmission of the second memorial, 
 
 122
 
 RULES FOR SUBMISSION OF MEMORIALS. [APPENDIX B. 
 
 General Rules. 
 
 A list of memorials to the Governor General in Council with- 
 held under the discretionary power conferred by this rule will be 
 forwarded quarterly to the Government of India for information. 
 
 XV. — All official communications to (I) officials in the United 
 Kingdom, {-Z) officials in Continental Kurope, (3) 
 officials in the Colonies must be made through the 
 Secretary of State. 
 
 The only exception to this rule is in reg-ard to communication 
 with the Director General of Stores at the India Office, which is 
 regulated by the rules laid down in Appendix O, Public Works 
 Code. 
 
 123
 
 Appendix C. 
 
 Eules for Submission of Memorials addressed to the House of 
 Commons. 
 
 (Vide Chapter II, Paragraph 11, Secretariat Manual.J 
 
 No. i^ 
 
 1098-1114 
 
 Extract from the Proceedings of the Government of India, in the Home 
 Department {Public), — under dale Simla, the 20th June 1889. 
 
 Read^ 
 
 Despatcli from the Rio;ht Honourable tbe Secretary of State for India 
 No. 13 (Political), dated Uth March 1889. 
 
 RESOLUTION. 
 
 A case havinof recently occurred in which a memorial addressed 
 to the House of Commons was withheld under Rule XII, clause 3, 
 of tbe Rules for the submission of the Memorials to Her INIajesty 
 the Uueen, Empress of India, or to the Rigbt Honourable tlie 
 Secretary of State for India, His Lordship, while expressing the 
 opinion that memorials addressed to Parliament cannot be with- 
 held under the rules above referred to, which do not properly apply 
 to such Memorials, has decided that if a petition against the orders 
 of the Secretary of State for India in Council is prepared for pre- 
 sentation to Parliament, it should be submitted to the House of 
 Parliament to which it is addressed through the medium of some 
 unoflScial member of the House, and not through the Secretary of 
 State. 
 
 Order. — Ordered, that copy, with copy of extracts from the 
 Journals and Standing Orders of Parliament enclosed in the de- 
 spatch from the Secretary of State read in the preamble, be 
 forwarded to Local Governments and administrations for inform- 
 ation ; 
 
 that a copy with copy of extracts he forwarded to the 
 several Departments of the Government of India for 
 information ; and 
 
 that the Resolution and extracts be published in the Sup- 
 plement to the Gazette of India for general iuform- 
 atiou.
 
 RULES FOR SUBMISSION OF MEMORIALS. [APPENDIX C. 
 
 General Rules. 
 
 HOUSE OF COMMONS. 
 
 Public Petitions. 
 
 Every Member presenting a Petition to the House must affix 
 his name at the beginning thereof. [Vide Commons' Journals, 
 1833, March 20 ; 1883, February 19.) 
 
 Every Petition must be written and not printed or lithographed. 
 
 [Vide Commons' Journals, 1793, May 6; 1817, March 12.) 
 
 Every Petition must contain a prayer. ( Vide Commons' Jour- 
 nals, 1843, July 10.) 
 
 Every Petition must be signed by at least one person on the 
 skin or sheet on which the Petition is written. [Vide Commons* 
 Journals, 1817, March 12.)- 
 
 Every person signing a Petition must write his address after 
 his signature or his signature will not be counted. {Fide Appoint- 
 ment of the Select Committee on Public Petitions, 1879, February 
 IS.) 
 
 Every Petition must be written in the English language, or be 
 accompanied by a translation certified by the Member who shall 
 present it. {Vide Commons' Journals, 1821, March 16; March 
 21.) 
 
 Every Petition must be signed by the parties whose names are 
 appended thereto by their names or marks, and by no one else 
 except in case of incapacity by sickness. {Vide Commons' Jour- 
 nals, 1675, November 8; 1689, November 14; 1774, June 2; 
 1826, December 13 ; 1836, June 28.) 
 
 No letters, nffidavits, or other documents may be attached to 
 any Petition. {Vide Commons' Journals, 1826, February 20; 
 November 28 ; 1856, March 14.) 
 
 No erasures or interlineations may be made in any Petition. 
 {Vide Commons' Journals, 1827, March '2; 1831, August 12.) 
 
 No reference may be made to any Debate in Parliament. 
 {Vide Commons' Journals, 1822, March 28.) 
 
 No application may be made for any grant of public money, 
 except with the consent of the Crown. {Vide Standing Orders.) 
 
 No application may be made for a charge upon the revenues of 
 India, except with the consent of the Ciowu. {Vide Standino- 
 Orders.) 
 
 All Petitions, after they have been ordprcd to lie upon the 
 Table, are referred to the Committee ou public Petitions, without 
 
 125
 
 Appendix C] rules por submission of memorials. 
 
 General Rules. 
 
 any question being- put ; but if any such Petition relate to any 
 matter or subject with respect to which the Member presenting it 
 has o-iven notice of a Motion, and the said Petition has not been 
 ordered to be printed by the Committee, such Member may, after 
 notice given, move that such Petition be printed with the Votes. 
 {Fide Standing Orders.) 
 
 A Member cannot present a Petition from himself. It is quite 
 competent to any honourable Member to petition the House, but 
 then his Petition ought to be presented by another Member. 
 {Vide Rules, Orders, and Forms of Proceeding of the House of 
 Commons.) 
 
 Mem. — Every Petition offered to he presented to the House should 
 be addr eased " To the Honourable the Commons of the 
 United Kingdom of Great Britain and Ireland, in, 
 Parliament assembled." 
 
 126
 
 Appendix D. 
 
 Eules regarding the Submission of Petitions to the G-ovemment of 
 
 India. 
 
 No. 1812, dated 11th October 1889. 
 NOTIFICATION BY— The Government of India, Home Department. 
 
 Public. 
 
 The following rules regarding- the subnaission of petitions to 
 the Government of India are published for general information : — 
 
 Note 1,— In these rules the words Local Government include a Local Ad- 
 ministration, and also, except as regards Rule 3 (7), Section 
 III, the head of a Department directly under the Government 
 of India. 
 
 Note 2. — These rules do not apply to non-pensionable Subordinate, clerical 
 and menial establishments employed in the construction and 
 workings of State Railways, to whom Circular No. VI Railway, 
 Public Works Department, dated 1st June 1888, applies. 
 
 Note 3. — These rules apply so far as may be to all memorials, letters and 
 applications, &c., addressed to the Governor General in 
 Council. 
 
 Section I. 
 
 Rules regulating the snhmission of petitions to the Government of India hy 
 private persons or public bodies. 
 
 1. Every petition to the Government of India, whether it 
 bears immediately oq a matter of imperii) 1 policy, or has reference 
 to the orders or the general policy and action of a Local Govern-, 
 ment, should he forwarded through the Local Government under} 
 which the petitioner is residing or is employed. But there is no 
 objection to the petitioner's forwarding simultaneously a duplicate 
 copy of the petition to the Government of India, if he so desires 
 provided that he marks it as a "duplicate.^' 
 
 2. A petition may be either in manuscript or print, but must, 
 with all accompanying documents, be properly authenticated hy 
 the signature of the jjctitioner, or, when tiie petitioners are numer- 
 ous, by one or more of them, and it must conclude with a specific 
 prayer. 
 
 3. Every petition should be accompanied by a letter addressed 
 to the Local Government requesting its transmission to the Gov- 
 ernment of India, and, when any order of a Local Government is 
 appealed against, by a copy of such order, as well as of any orders 
 passed in the case by subordinate authorities, 
 
 127
 
 Appendix D.] pules for submission of memorials. 
 
 General Rules. 
 
 4. Communications on matters connected with any Bills before 
 the Council may be addressed either in the form of a petition to 
 the Governor General in Council, or in a letter to the Secretary in 
 the Legislative Departncent, and must in either case be sent to the 
 Secretary to the Legislative Department. Ordinal ily such com- 
 munications will not be answered. Except in the case of the 
 High Court at Fort William, such communications from Courts, 
 ofhcials, or public bodies should be sent through the Local Gov- 
 ernments. 
 
 Section IL 
 
 Special rules regulating the submission of petitions hy officers in civil 
 
 employ. 
 
 L Every officer wishing to petition the Government of India 
 should do so separately. 
 
 2. Every petition should be submitted through the head of 
 the Office or Department to which the petitioner belongs and be 
 forwarded by him through the usual official channel. But there is 
 no objection to the petitioner transmitting a duplicate to the Gov- 
 ernment of India direct, provided that he marks it as a " dupli- 
 cate.'^ 
 
 3. No officer may submit a petition in respect of any matter 
 connected with his official position unless he has some personal 
 interest in such matter. 
 
 Section III. 
 
 Rules for observance by Local Governments in regard to the transmission or 
 
 withholding of petitions. 
 
 1. Petitions should be forwarded to the Government of India 
 by the Local Government with a concise statement of material 
 facts and (unless there be special reasons for not doing so) an ex- 
 pression of opinion. 
 
 If the petition is an appeal against an order of dismissal from 
 Government service, the papers submitted by the Local Govern- 
 ment should sliow whether the charfje against the petitioner was 
 reduced to writing ; whether his defence was taken and reduced to 
 writing; and whether the decision was in writing. 
 
 2. When the petition is not in English, the Local Government 
 should transmit a translation with it. 
 
 128
 
 KULES FOR SUBMISSION OF MEMOKIALS. [APPENDIX D. 
 
 General Rules. 
 
 3, Local Governments are vestod with discretionary power to 
 withhold petitions addressed to the Government of India in the 
 following cases : — 
 
 (1) when a petition is illegible or unintelligible : 
 
 (3) when a petition contains language which, in the opinion 
 of the Local Government, is disloyal, di.^respectful or 
 improper : 
 
 (3) when a previous petition has been disposed of by the 
 Secretary of Stnte or the Governor-General in Coun- 
 cil, and the petition discloses no new facts or circum- 
 stances which afford grounds for a reconsideration of 
 the case : 
 
 (4') when a petition is an application for pecuniary assist- 
 ance by a person manifestly possessing no claim : 
 
 (5) when a petition is an application for employment from 
 
 a person not in the service of Government : 
 
 (6) when a petition is an appeal from a judicial decision, 
 
 with which the executive has no legal power of inter- 
 ference : 
 
 Note. — If the Government has reserved any discretion of interference, or is cun- 
 cerned as a party to the suit, or if the appeal is practically an appeal 
 for mercy or pardon, the petition must be transmitted. But in the 
 last-mentioned case the transmission of the petition will not affect the 
 discretion in reojard to capital sentences allowed to Local Govern- 
 ments by the Home Department Resolution, dated the 14th October 
 1885. 
 
 (7) when a petition is an appeal against an order of the 
 
 Local Government upholding on appeal the dismissal, 
 removal, reduction or other punishment of a Govern- 
 ment servant whose salary was not more than Rs. 100 
 a month : 
 
 (8) when a petition is an appeal against a decision which by 
 
 any law, or rule having the force of law, is declared 
 to be final : 
 
 (9) when a petition is an appeal in a case for which the law 
 
 provides a different or specific remedy, or in regard 
 to which the time limited by law for appeal has been 
 exceeded : 
 
 (10) when a petition is an appeal against an order or deci- 
 
 sion of the Local Government, and is made more 
 than six months after the communication of such 
 
 129
 
 Appendix H.] rules for submission of memorials. 
 
 General Rules. 
 
 order ov decision to the petitioner without satisfactory 
 explanation of the delay. 
 
 (11) when a petition is addressed by an officer still in the 
 
 public service, and has reference to his prospective 
 claim for pension, except as provided in article 995 
 of the Civil Service Regulations : 
 
 (12) when a petition is an appeal against the non-exercise 
 
 by the Local Government of a dispensatory discre- 
 tion vested in it by law or rule. 
 
 4. If a petition is withheld, the petitioner should be informed 
 of the fact, and the reason for it. 
 
 5. A list of petitions withheld under Rule 3, with the reasons 
 for withholding them, shall be forwarded quarterly to the Govern- 
 ment of India in the Department coucerned. 
 
 130
 
 Appendix E. 
 
 Rules for the examination of Clerks. 
 
 {Fide C/iapter IX^ paragraph 10, Secretariat JIa7iual.) 
 
 Notificatioti by the Government of India, Home Department, No. 1817, dated 
 
 3rd July 1S88. 
 
 No. 1817, dated Simla, the 3rd July 1888. 
 Notification by the Goverument of India in the Home Department. 
 
 In supersession of Home Department (Public) Resolutions No. 
 -^3. dated 19th July 1883, No. j^^^> dated 23id August 1884, 
 and No. tj^^^, dated 16th January 1885, the following Rules for 
 the regulation of appointments to the Secretariat Clerical Service 
 are published for general information. 
 
 Rules for the Regulation of Appointments in the Secretariat 
 Clerical Service of the Government of India and attached 
 0£Q.ces. 
 
 1. The Secretariat Clerical Service shall for the future be 
 separated into an Upper and Lower Division, — the former compris- 
 ing all appointments the pay (or, in the case of appointments 
 carrying progressive pay, the minimum pay) of which is Rs. 200 
 and upwards; the latter, all appointments (other than those of 
 copyists, to whom these rules do not apply) the pay of which is 
 below that sum. No clerk will be entitled to promotion from the 
 Lower to the Upper Division as a matter of course, or otherwise 
 than in accordance with these rules. 
 
 2. The head of the office concerned shall have an absolute 
 power of selection in the ease of appointments of [{ei^istrars of offi- 
 ces, Superintendents of Branches, Head Assistants, Personal Assist- \ 
 ants, or ^^pointments involving the control or supervision over 1 
 divisions or an oHice, The mode of recruiting one-half of the 
 remaining appointments in the Upper and two thirds of all the 
 appointments in the Lower Division shall be by open competition. 
 The i-est of the appointments in the Upper and Lower Divisions 
 may be filled in accordance with Rules 12 and L3. 
 
 It will be left to the discretion of the head of the office to fill 
 ?ny vacancy which is not expected to last more than three months 
 in the manner which he consi<1ers to be most suitable. 
 
 131
 
 Appendix E.] rules for examination gf clerks. 
 
 Greneral Rules. 
 
 3. An examination of candidates for the Secretariat Clerical 
 Service will be held at Calcutta, Allahabad, and Lahore, and at 
 such other places as may hereafter be appointed. 
 
 The examination at Allahabad will be confiDed to persons 
 domiciled iu the North- Western Provinces, Oudh, the Central 
 Provinces, E,ajputaua and Central India, and that at Lahore to 
 persons domiciled in the Punjab and Baluchistan. The arranofe- 
 ments for the examinations will be made by the Board of Examin- 
 ers, Fort William, who will be assisted by paid Examiners, and 
 act in communication with the Secretary to the Government of 
 India in the Home Department. Before the examination com- 
 mences, a distinguishing^ number will be given by the Secretary 
 to the Board of Examiners to each candidate with which he will 
 mark each of his papers of answers. 
 
 In any year in which examinations are held for both Divisions, 
 they shall not be held simultaneously ; the examination for the Upper 
 Division will be held first, and after its results have been announced 
 the Lower Division examination will begin. Candidates who fail 
 in the examination for the Upper Division will be allowed to pre- 
 sent themselves at the examination for the Lower Division, provided 
 they pay the fees prescribed by the rules for both examinations. 
 When examinations for both Divisions are to take place in the same 
 year, the date on which the examination for each Division is to be 
 held will be duly notified. 
 
 4, The nature of examination will be as follows : — 
 
 A. — For all candidates. 
 (1) Dictation and Handwriting. 
 This will be a preliminary test, which all candidates, whether 
 for the Upper or Lower Division, must satisfy. The examination 
 in these subjects will not be competitive, but marks will be assigned 
 for the purpose of testing proficiency. The papers of candidates 
 will be examined as soon as possible after this examination ; and the 
 Examiners will require any candidate who fails to obtain two- 
 thirds marks in each subject to withdraw from the further examin- 
 ation, 
 
 B. — For Candidates for Appointments in iJit Upper Division. 
 
 Marks. 
 
 (1) English composition ....... 100 
 
 (2) Precis-writing and drafting . . . . . 100 
 
 (3) neography 50 
 
 (4) History (English and Indian) 50 
 
 (5) Elementary Mathematics [Arithmetic ; Euclid, Books I to 
 
 IV ; Algebra to Quadratic Equations (inclusive)] 75 
 
 132
 
 Appendix E. 
 
 Tor Rule 5 of the rules published in Home Department 
 
 Resolution No. 1817, dated the 3rd July 1888, substitute the 
 following : — 
 
 5. Every candidate for an appointment in the Upper or 
 Lower Division must send a written application for permis- 
 sion to appear at tlie examination to the Secretary to the 
 Board of Examiners, between the date of issue of the noti- 
 fication announcing the number of vacancies to be compet- 
 ed for, to which reference is made in Rule 7 of the rules, 
 and the 15th December (inclusive). 
 
 [No. 17 0. M.-~20-2-92.]
 
 RULES FOR EXAMINATION OP CLERKS. [APPENDIX E. 
 
 Ger.eral Kules. 
 
 C.~For Candidates for Appointments in the Lower Division. 
 
 Marks. 
 
 (1) English composition . . , 100 
 
 (2) Precis-writiug .... 100 
 
 (3) Geography ..... 50 
 
 (4) History (English and Indian) ... 50 
 
 (5) Arithmetic; Euclid, ]st Book; Algebra up to Simple 
 Equations .... 50 
 
 No candidate, will be credited with marks in either subject 
 (1) or subject ('2) unless he obtains at least one-fourth of the marks 
 in the subject ; nor will he be credited with marks in subject (3) 
 subject (4-) or subject (5) unless he obtains one«firth of the marks 
 in the subject. Any candidate obtaining less than one-fourth 
 marks in either subject (1) or subject (2) shall be disqualified. 
 Candidates will not be elio-ible for the Lower Division of the 
 Fiuancial Department (if with reference to Rule 18 below, the 
 Department adopts these Rules), or for the Office of the Account- 
 ant General, Military Department and of the Accountant General, 
 Public Works Department, unless they obtain at least one-third 
 of the full number of marks in Arithmetic. 
 
 5. E\rei:y.jeaudu]ate for an appointment in tbe£|iper or Lower 
 Division must sencPaTwTtit^u^ i^iplication for permission to appear 
 at the exarainatioftyHro "the SecFetaTy ia_ the Board of Examiners 
 Ixim Ltnt Ce^t and 15th days of Decemljei^(ittelusi_te). 
 
 rf 1 6- The applicatiun under the last 
 
 |_roriii.j , - 111 • 1 n 
 
 To the Secretary to the ^ule sliould be m tlie form given 
 
 Board of Eraminers, on the margin, and be aecom- 
 
 Fort William, panied by a treasury receipt for tlie 
 
 "' I request permission to present SUm of either Rs. 10 or Rs. 20, 
 
 myself at the ensuing examination according to the division (Lower or 
 
 ..f candidates for appointments in the Upper) in which the candidate may 
 
 L'^^'^''^'*'"''^^°^''^'""™'^'^*^^^^*^'''^' ^is'i to appear. This sum he is 
 
 hhips. required to pay into the treasury 
 
 If successful, I should elect to nearest his place of residence by way 
 
 serve in the oflnce oi the .A ,. . - . ..t- i i ^ 
 trcMsurv receipt for the fee of Rs. ?!' ot exammation tee. Wllh the ap- 
 is forwarded liirewith. plication must also be forwardi-d — 
 I am, &c. 
 
 (1) Evidence (except in the cases provided for by Rules 8 
 and 9) that the candidate at the date of making his 
 application is not less than 18 and not more than 24> 
 years of age. The date of the candidate's birth must be 
 btated. 
 
 133
 
 Appendix E.] rules for examination of clerks. 
 
 General Eules. 
 
 (2) In case the candidate has been educated at a school in 
 which students^ good conduct reg-isters are kept, the 
 candidate's register for the last year of his attendance 
 at school when a year has not elapsed since he left 
 school. In other cases, a certificate that the candidate 
 is of good moral character from the head of the institu- 
 tion in which he has last been educated, or from some 
 respectable householder to whom he is well known in 
 private life, and who is himself known to a District or 
 Subdivisional Magistrate or to the .head of some Gov- 
 ernment Office, — this last fact being certified by the 
 countersignature of the officer in question. 
 
 7. The number of candidates to be selected by the Examiners 
 for each Division will be notified in the Gazette of India by the 
 Home Department on or before the 31st October. This number 
 will be determined in communication with the heads of the offices 
 concerned, with reference to the number of vacancies existing or 
 estimated as likely to occur within the course of the following year 
 (and which it is not intended to fill under the provisions of Rules 
 12, 13 and 14i), plus a margin of 10 per cent, for casualties. One- 
 half the number of vacancies offered will be reserved for candidates 
 domiciled in the North- Western Provinces and Oudh, the Punjab 
 and the Central Provinces, Rajputana, Central India, and Baluch- 
 istan, provided that a sufficient number of duly qualified candi- 
 dates to fill these appointments appear from those territories. 
 
 8. Persons who have at any time held a permanent appoint- 
 ment in any of the offices affected by the Resolution, but who may 
 have lost such appointment owing to its abolition or on reduction 
 of establishment, may present themselves for examination under 
 these rules, provided they are under 40 years of age. 
 
 9. Clerks who were serving in the Lower Division of an office 
 before the date of these rules, and who are under 40 years of age, 
 may, ^ith the permission of the head of the office, present them- 
 selves at the examination for appointments in the Upper Division, 
 Ko clerk who enters the Lower Divisr^ion after the date of these 
 Rules will be permitted to appear at the examination for the Upper 
 Division unless he is under 24 years of age. 
 
 10. As soon as practicable after the open competitive exami- 
 ratioiis, the Board ot Examiners will report the result to the Home 
 Department. The report will take the form of a list giving the 
 names of selected candidates and the exact dates of their biiths ; the 
 distin<ruishing numbers of unsuccessful candidates; and the number 
 of marks obtained by each candidate, whether successful or unsuc- 
 
 134
 
 RULES FOR EXAMINATION OF CLERKS. [APPENDIX E. 
 General Bvdes. 
 
 cessful in each subject of examination. The Home Department will 
 then circulate a list of selected candidates to the heads of the offices 
 concerned. Candidates will be given their choice of departments 
 as far as possible ; and the Home Department will intimate such 
 choice, if made, to the bead of each office. The head of each De- 
 partment will, however^ be at liberty to offer a vacant aj^pointment 
 which may occur in his Department to any selected candidate re- 
 maining on the list. This offer should be m:ide through the Home 
 Department, which will keep each Department of the Government 
 of India informed as the names of selected candidates are removed 
 from the list. No candidate selected in a later year shall be offered 
 an appointment until the offer has been made to, and refused by, 
 selected candidates of an earlier year remaining on the list. 
 
 11. When an outside candidate for either Division attains the 
 age of 25 years, or when two years, have expired from the date of 
 entry of his name on the list, or when any candidate has refused 
 the offer of an appointment in tlie Department in which he has 
 elected to serve, or has twice refused the offer of an appointment in 
 any other Department or Departments, his name shall immediately 
 be removed from the list. 
 
 12. Every alternate vacancy in the Upper Division excluding 
 vacancies in the offices of Uegistrar, Superintendent, Head Assist- • 
 ant, Personal Assistant or appointment involving the control or 
 supervision ovpr divisions of an office, and every third vacancy in 
 the Lower Division, may be filled by the head of a Department 
 witliout reference to the preceding rules. 
 
 13. Appointments made under the last preceding rule shall, if 
 the person ajipointed is not in Government service, be made subject 
 to the condition that the person appointed — 
 
 (a) Is at the time of appointment not less than 18 and not 
 more than 25 years of age; 
 
 (6) Can give satisfactory evidence that ho possesses a mini- 
 mum educatii-nai qualification equivalent to the En- 
 trance standard of one of the Indian Universities if 
 appointed to the Lower, and to the F. A. standard of 
 one of the Indian Universities if appointed to the 
 Upper Division ; 
 
 {c) Must produce satisfactory evidence that he is of good 
 moral character. 
 
 14. Any oflScer already in Government employment may be 
 appointed to any vacancy such as is referred to m Rule 12 without 
 regard to the qualifications specified in the preceding rule. 
 
 135
 
 Appendix E.] rules por examinaiion of clerks. 
 
 General Rules. 
 
 15. The heads of offices to which these rules apply are at li- 
 berty to arrange transfers from the Upper Division of one office to 
 that of another or from the Lower Division of one office to that of 
 another. Tiie transfer of an officer from a post in an office to 
 which the rules apply to a vacancy in another office to which these 
 rules also apply shall, for the purposes of E,ule 12, be held to be the 
 filling up of a vacancy. 
 
 16. Before a person who is not already in Government service 
 is actually employed in any office, he must produce a certificate from 
 a Government Medical Officer of or above the rank of Surgeon to 
 the effect that he is in good health and of a sound constitution. 
 
 17. Every candidate, whether selected by examination or no- 
 minated, who receives an appointment will be on probation for 
 twelve months • and if at any time during that period, or at its 
 close, his work is not considered satisfactory by the hvad of the 
 office in which he is employed, he will receive his discharge and will 
 have no claim to gratuity or compensation on that account. This 
 rule will not apply to clerks selected for the Upper Division who 
 Were previously permanent clerks in the Lower Division of the office 
 in question, nor to clerks selec'ed fr»m other Government offices, but 
 such clerks may, if found unfit for the higher grad^, be relegated 
 to theiv former appointments, or, so far as may be, to appointments 
 of corresponding emoluments. To provide for such cases, arrange- 
 ments should be made by which promotions in the place of the 
 transferred clerks should be sub. proLem. until the latter have pass- 
 ed their period of probation. 
 
 18. The above rules will apjdy to the Sicretariat Offices of the 
 Government of India, except the Foreign Department, and the 
 Department of Finance and Commerce, and the Office of the Ac- 
 countant General, Military Department, whenever the latter De- 
 partment or office fill vacancies by recruitment of officers already 
 holding clerical appointments in any (lovernment Account Office. 
 When the Department of Finance and (/Oinmerce, and the Office 
 of the Accountant General, Military Department, do not recruit in 
 this manner, the rules will apply. They will also apply to the 
 Offices of — 
 
 The Sanitary Commissioner with the Government of India. 
 The Surgeon General with the Government of India. 
 The Director General of the Post Office of India. 
 The Northern India Salt Revenue Department. 
 The Inspector General of Forests. 
 136
 
 RULES FOR EXAMINATION OF CLERKS. [APPENDIX E. 
 
 General Rules. 
 
 The Director General of Telegraphs. 
 The Accouutant General, Public Works Dei)artment. 
 The Cousultinsr Engineer to the Goverumpnt of India for 
 Railways, Calcutta. 
 
 The Surveyor General of India. 
 
 The Superintendent of the Geological Survey. 
 
 The Meteorological Reporter to the Government of India. 
 
 The Commissary General-in-Chief. 
 
 The Commissary Generals of Circles. 
 
 The Director General of Ordnance in India. 
 
 The Inspector General of Ordnance. 
 
 The Surgeon General, Her Majesty's Forces. 
 
 The Office establishments of the several Arsenals, Depots 
 and Factories in Bengal, 
 
 and to such other Imperial or Provincial offices as may hereafter be 
 notiKed as having adopted them. 
 
 The riiles will not apply to the Traffic and Statistical Sections 
 of the Public Works Department, or to the Office of Consulting 
 Engineer for Railways, Calcutta, in cases whether vacancies are 
 filled by the transfer of clerks or other subordinates already serv- 
 ing in the offices of Trattic Superintendents and District Officers on 
 State Lines. 
 
 19. On the occurrence of any vacancy hereafter in any office 
 which has to be tilled by open competition under these rules, and 
 when no candidate qualified undf^r the Uules is available to fill such 
 vacancy, appointments may be made under Rules 12 to 14, 
 
 20. These Rules shall take effect from the date of their issue, 
 
 21. Copies of these Rules may be obtained on application a 
 the Office of the Home Department, Calcutta. 
 
 137
 
 Appendix P. 
 
 Tenure of of&ce by Under-Secretaries to the Government of 
 India in the Public Works Department. 
 
 {Vide Chapter IT I, paragraph 23.) 
 
 Eesolution hy the Government of India in the Public Works Department' 
 No. 1372-G., dated 19th July 1887. 
 
 Read— 
 
 Extract from Proceedings in tlie Home Department, Nos. 11 — 427-437, dated 
 
 7th March 1884, 
 
 Extract from Proceedings in the Home Department, Nos. 27—1340-1344, 
 dated 4th September 1886. 
 
 It is considered advisable, after perusal of the above proceed- 
 ings, to frame rules for the tenure of the appointment of Under- 
 Secretaries to the Government of India in the Public Works 
 Department. 
 
 There are three Under-Secretaries, attached, respectively, to 
 the General, the Railway, and the Civil Works Branches of the 
 Public Works Department Secretariat. 
 
 The Under-Secretary in the General Branch is not necessarily 
 an Engineer; and there are special reasons in connection with the 
 works done by him which make a tenure of some leng-th desirable. 
 
 This is not the case with the two other Under-Secretaries, who 
 mnst have technical knowledge, which renders it desirable, in the 
 interests of the officers themselves and of the public service, tbat 
 the tenure of their appointments should be limited. 
 
 Resolution. — On these considerations the Governor General 
 in Council is pleased to decide that the tenure of the appointment 
 of Under-Secretaries in the Railway and Civil Works Branches 
 shall be limited to four years* continuous service, whether perma- 
 nent or officiating. 
 
 It is further ruled that no leave, other than privilege leave or 
 leave on medical certificate, shall be granted to the incumbents of 
 
 138
 
 RULES POR APPTT. OP UNDER-SECRETARIES. [APPENDIX F. 
 
 General Rules, 
 
 tlie same two posts, except on the most urg-ent ^rounds, when 
 special leave only will he granted under sections 61-63 of the Civil 
 Leave Code. 
 
 Order,. — Ordered, that the ahove Resolution be included in the 
 Manual of Office Orders of the Public Works Secretariat, and that 
 it be published in the Gazette of India. 
 
 139
 
 Appendix G-. 
 
 Powers of sanction of the Government of India as regards 
 Estimates for Works. 
 
 1. The GovernraeDt of India ma}' sanction, without further 
 reference, excess outlay over an estimate originally sanctioned by 
 the Secretary of State, when the excess — 
 
 {a) is not greater than 12^ lakhs of rupees, including 
 " Establishments " and " Tools and Plant ; " and 
 
 {b) is not more than 10 jier cent, on the original estimate. 
 
 The smaller of these two amounts is the limit of sanction, and 
 any excess beyond either of them must be reported to the Secretary 
 of State for India for sanction. 
 
 i. In all Estimates submitted to the Secretary of State, the 
 anticipated expenditure under the head " Establishment " and 
 " Tools and Plant" must be included. 
 
 3. These rules refer to works paid for out of Revenue, as well 
 as those whose cost is met from loan funds. 
 
 4. In the case of excesses over Estimates for Productive Public 
 Works, within the limit laid down in parai,n-aph 1 (b), the concur- 
 rence of the Finance Department must I'e obtained before sanction 
 is accorded. 
 
 uo
 
 Appendix J. 
 
 List of Forms referred to in the Secretariat Manual. 
 
 Forms. 
 
 Title of Fonne. 
 
 Chapters and Paras, of 
 
 Office Aliinaal ia 
 
 which quoted. 
 
 A 
 B 
 C 
 D 
 E 
 P 
 G 
 H 
 I 
 
 J 
 K 
 L 
 M 
 
 N 
 O 
 P 
 
 Q 
 
 R 
 S 
 T 
 U 
 V 
 
 W 
 
 X 
 Y 
 
 h 
 c 
 
 d 
 e 
 
 f 
 9 
 h 
 
 i 
 
 i 
 
 Branch Register of UnoflRcinl Receipts . 
 Branch Register of Unofficial Issues 
 General Register of Official Ifeceipts . 
 Branch Rei:ister of Official Receipts 
 Requisition Slip .... 
 
 Draft Letter Form .... 
 Office Note Forma .... 
 Table Form . . _ . 
 
 Weekly Table of Cases disposed of by the Secre 
 
 tary . 
 
 Circulation List ..... 
 Routine Slip ..... 
 Branch Register of Official Issues . 
 Daily Report of Record Work 
 Table of Contents— Part A . 
 Table of Contents— Part B . 
 Collection Docket — Part A Pros. . 
 Collection Docket — Part B Pros. . 
 List of Cases filed .... 
 Service Register .... 
 
 General Register of [Inofficial Receipts . 
 General Register of Unofficial Issues 
 General Register of Despatches from Secretary 
 
 of State 
 
 General Register of Despatches to Secretary of 
 
 State ...... 
 
 General Register of Circulars issued 
 
 General Register of Demi-official Requisitions 
 
 for Papers, &c., received from Registrars of 
 
 other Departments . . . . . 
 
 Ditto ditto ditto sent to the Regis- 
 trars of other Departments . 
 Register of Sanctions to Estimates of Works, 
 
 Civil Works Branch . . . . 
 
 Branch Register of Circulars issued 
 List of Unanswered Lfespatchos trom Secretary 
 
 of State 
 
 Branch Monthly List of Arrear Cases . 
 Registry Branch Repoi-t of Receipts, Issues and 
 
 Arrears ....... 
 
 Branch List of Unanswered References . 
 Receipt for A cases sent to Press . 
 Memorandum to accompany papers sent to 
 
 Press ....... 
 
 Weekly Memorandum of A cases in Press 
 Quarterly List of Unrecorded Letters • 
 
 II. 18. 
 
 II. IS. 
 
 IV. 1, V. l,2(i) 
 
 IV. 7. 
 
 IV. 16. 
 
 IV. 45. 
 
 I. 27 (k), IV. 21. 
 
 IV. 29. 
 
 IV. 40. 
 IV. 41. 
 IV. 23. 
 IV. 53. 
 IV. 82. 
 IV. 86. 
 IV. 86. 
 IV. 81. 
 IV. 99. 
 IV. 100. 
 
 IV. 123. 
 
 V. 1. 
 V. ]. 
 
 V. 1. 2 {a), VII. 2. 
 
 V. 1, 2 [c), VIL 2. 
 V. 1, 2 {d), VI. 15. 
 
 V. 1. 
 V. 1. 
 
 V. 6. 
 
 VI. 15. 
 
 VII. 20. 
 
 VIII. 4. 
 
 Vlir. 6. 
 VIII. 7. 
 IV. 103. 
 
 X. 3. 
 X. 4. 
 VIII. 8. 
 
 U3
 
 INDEX. 
 
 Sttbjbci. 
 
 Account and Atdit. Tecbnipalities of — 
 
 Accounts Branch. Grant of leave to, and transfer of, 
 
 officers of the — ...... 
 
 . Officers in charge of the — 
 
 EsTABTS. Appointments of officers of the Su 
 
 perior — made bv the Govr. Genl. in Council 
 — . SUPERIOB. Appointments and promo 
 
 tions of — ....... 
 
 Accountant Genl. Clerks of the — are subject to rules 
 
 cimtained in Office Manual .... 
 
 . Insppciion Reports by Deputy — 
 
 , P. W. D. Cases received unofficially 
 
 from — on which orders of Govt, are required, to be 
 
 returned for official submission to Govt. . 
 — . I>uty of —to formally audit 
 
 appointments and promotions in the Kng-ineer, Ac 
 
 counts and Hy. Revenue Estabts. before they are 
 
 grazf'tted .... . . 
 
 Accountants on thb Genl. and Rt. Lists. Appoint 
 
 ments and pn'motions of — .... 
 Accumulation of useless eecobds. Rules to preven 
 
 Acts passed by the Legis. Council. Procedure to be 
 followed in the Ciise of memorials and petitions ad 
 dressed to Her JMajest.v the Queen, Empre.-s of India 
 or the Secy, of State against or rcgartiing — 
 
 Advances of money ...... 
 
 Advocate Genl. Procednre to be adopted whenever the 
 opinion of the — is taken by any Executive Dept., 
 or the opinion of the Law Otficers of the Crown is 
 reeeive<l in such Dept. . . . . . . 
 
 Allowances. Under-Secy., Genl. Branch, to be consulted 
 on question^ of — ...... 
 
 Alterations in Dfipartmental forms . . . . 
 
 Appointments. Duty of Accountant Genl, P. "W. D., 
 to form:dly audit — and promotions in the Engineer, 
 Accounts and Ry. lievenue Estabts. before they are 
 gazetted ....... 
 
 . Notifying first— to the Department 
 
 . Previous sanction of the Home Govt 
 
 necessary before new— can be created in the permu 
 nent establishment ..... 
 
 in the Clerical Estabt. . 
 
 Aereae Lists. Submission of—, monthly . 
 Assistant Engineers. Proposals for promotion of Exe 
 cntive and — ...... 
 
 Attendance, Leave, &c. Rules regarding— 
 
 Audit and Account. Technicalities of— 
 
 Audit Office. Letters to — .... 
 
 Auditor General. Inspection Reports by Deputy — 
 Uanghy charges. Bearing Postage and— . 
 Bearing Postage and banoht cnAROES 
 
 Para. 
 
 28IIo 
 
 281I<? 
 4 
 
 2 
 
 15 
 
 17 
 28IIr 
 
 17 
 
 15 
 
 15 
 
 9 
 
 10 
 28IIIf' 
 
 Chapter. 
 
 Ill 
 
 12 
 
 5 
 
 28IIA 
 
 15 
 11 
 
 7 
 
 28111/ 
 
 5 
 
 2811/ 
 
 12 
 
 18 
 28IIo 
 2H\\lq 
 28IIr 
 
 4le 
 
 41e 
 
 III 
 III 
 
 I 
 
 III 
 
 IX 
 III 
 
 II 
 
 III 
 
 III 
 
 VIII 
 
 II 
 III 
 
 II 
 
 III 
 III 
 
 III 
 
 V 
 
 II 
 III 
 
 VIII 
 
 III 
 III 
 
 IX 
 
 III 
 III 
 III 
 
 IX 
 IX 
 
 Page. 
 
 24 
 
 23 
 14 
 
 2 
 16 
 
 18 
 24 
 
 If? 
 17 
 88 
 
 6 
 
 25 
 
 15 
 23 
 
 16 
 71 
 
 87 
 22 
 16 
 08 
 24 
 25 
 24 
 101 
 104 
 
 J 15
 
 INDEX. 
 
 Sdbject. 
 
 Bombay Govt. Nature of work and control exercised 
 
 over the— by the P. W. D , Govt, of India 
 ~ . Powers of the— in regard to P. W. 
 
 Estabts. in Bombay ...... 
 
 PoOK-BiNDiNG. Sanction to expenditure for — 
 I'ooKS AND Periodicals. Purchase of — . , 
 Branch Pabts. Distribution Statement of — 
 Budget business. All — ...... 
 
 . Estimates. Notes on— and Revised E>timiites 
 
 and issue of Budget Orders ..... 
 Budget Ordebs. Issue of — ..... 
 Canals. The P. W. 1)., Govt, of India, charged with 
 
 the business relating to — . 
 Candidates toe appointments. Selection of — . 
 Cases affecting moee than one Heanch. Procedure 
 
 to be followed in regard to — .... 
 
 . Arrangement of — in proper order 
 
 Instructions in regard to the preparation of — 
 
 . Mttliod of disposing of — . .... 
 
 which may be disposed of by Deputy Secretaries . 
 
 which may be disposed of by Under-Secretaries 
 
 which may be disposed of by Under-Secretary, 
 
 Geul. Branch ....... 
 
 which must be sent to the Hon'ble Member . 
 
 which must be sent to the Secretary . . , 
 
 Cash balance. Registrar to report once a week the — . 
 
 Branch ........ 
 
 ■. . Registers and Books to be kept up by 
 
 the— 
 
 Cashier. Responsibility of the ofBce — for the prepara- 
 tion and submission of the Pay Abstracts in time to 
 enable pay being distributed on the 1st of eacli month 
 
 Cash transactions. Method of recording and account- 
 ing for — ........ 
 
 Casual Leave. Power of the Registrar to grant clerks 
 — for 3 days at a time ...... 
 
 Casualties or leave to Engineers. Noting in Seni- 
 ority List the dates of — ..... 
 
 Censure. All letters of importance and all conveying 
 praise or — must be signed by the Secretary . 
 
 . When — or praise is pussed on a member of 
 the superior establishment of the Public Works De- 
 partQient, the ])apers should be sent to the General 
 Branch before being sent to the Secretury . , 
 
 Changes I^^ Establishments on open lines of State 
 Railways. Submission to Secretary- of Stnte of a 
 report, half-yearly, of all — involving salaries over 
 R-i. 250 per mensem ...... 
 
 — — — — OF organization. Previous sanction of the 
 Home Government necessary to proposed — involving 
 an increase of expenditure ..... 
 
 Chief and Superintending Engineers. Appointments 
 to, and promotions in the classes of — 
 
 Commissioners. Powers of — . 
 
 Chief Engineers. Duty of the Under-Secretary, General 
 Branch, to bring to notice when any promotions of 
 — are to bi> made ....... 
 
 Para. 
 
 2 
 
 41(1) 
 41 (f^) 
 Appendix 
 £8Ilm 
 
 281171 
 22II« 
 
 1 
 
 10 
 
 f 18 
 
 I 41 
 
 20 
 
 29 
 
 28II 
 
 281 
 
 28TTI 
 
 2.SVI 
 
 281 V 
 
 43/ 
 
 V 
 
 43 
 
 122 
 
 15a 
 4 
 
 12 
 
 Chapter. 
 
 I 
 IX 
 IX 
 
 III 
 
 III 
 111 
 
 I 
 
 IX 
 
 V 
 IV 
 IV 
 
 IV 
 IV 
 
 III 
 III 
 
 III 
 III 
 111 
 
 IX 
 
 III 
 
 IX 
 
 40 
 
 IX 
 
 43 
 
 IX 
 
 24 
 
 IX 
 
 11 
 
 III 
 
 60 
 
 III 
 
 IV 
 
 II 
 
 II 
 
 III 
 1 
 
 III 
 
 IIG
 
 INDEX. 
 
 Subject. 
 
 Chhistian names. Entering of — ia registers kept up in 
 office ......... 
 
 CiECULABS AND GENERAL Lbtters. Transmission to 
 Registrar of a copy of important — for circulation 
 to officers ......>. 
 
 i Copies of — to be furnished to Sanitary 
 
 Coiiimissioner ....... 
 
 . Instructions in regard to addressing — 
 
 . Instructions in regard to the issue of — 
 
 — . List showing the distribution of — to be 
 
 kept up in each Branch 
 
 appoint- 
 
 . , Printing of — on foolscap paper . . . 
 
 . Signing of — by Under-Secys. of Hranches, 
 
 and iu special cases by the Secy, or Depy. Secy. 
 Circulation List. Preparation of a — . . 
 
 Civil Wouks Branch. Officers in charge of the — 
 Classified List. Matters affecting the P. W. D. 
 I . Prepanition of the Half-yearly — and 
 
 Distribution Return in the General Branch 
 Clerical Establishment. Promotions and 
 
 nients in the — ..... 
 Clerks. MntUiU aid to be given by — in time of pressure 
 . Recruitment of — for the Upper and Lower 
 
 Divisions how to be made ..... 
 
 . Rules for the examination of — 
 
 . The — of one Branch to abstain from making 
 
 entries in the licgisters of another .... 
 Clerks' Cottages. Recovery of rents for^ 
 Code(s). Adoption by Bombay Govt, of the — of the Govt. 
 
 of India ....... 
 
 . Lieut. -Go vrs. are bound by the P. W. D. — of 
 
 the Govt, of India ...... 
 
 . Madras Govt, has its own P. W. — 
 
 RULES. Interpretation of — . . . . 
 
 . Instructions in regard to dealing with cases in 
 
 which alteration of the rules of the P. VV. D, — is 
 
 proposed ........ 
 
 . No modification of, or addition to, the Regula- 
 tions and — of the Govt, of Ii.dia, which is of a 
 
 nature to require his sanction, is to be made without 
 
 reference to the Secy, of State . . . . 
 
 Comments on Proceedings of Local Govts. Nature 
 
 of— 
 
 » ■ ■■ i- . Ri!stric- 
 
 tion of — . . . . . . 
 
 Commons, House of 
 
 to the — . 
 Conduct of business. 
 
 and — between them 
 Confidential documents. Custody of — 
 
 PAPERS. Procedure to be observed with — 
 
 Consulting Engineers. Appointuunts of — made by 
 
 the Govr. Genl. in Council . . . . . 
 
 Rules for sulnnissiou of memorials 
 Relations of the various Depts. 
 
 Contingent Bill . . . . , 
 
 Contingent charges. Classification of — 
 Control exercised over Local Govts. 
 work and — .... 
 
 Nature of 
 
 Para. 
 
 11 
 
 68 
 
 18 
 
 VI 
 
 64 
 
 IV 
 
 15 
 
 VI 
 
 36 
 
 V 
 
 17 
 
 VI 
 
 24 
 
 VIII 
 
 19 
 
 VI 
 
 65 
 
 IV 
 
 41 
 
 IV 
 
 4 
 
 HI 
 
 illl/n 
 
 HI 
 
 16 
 
 28111/ 
 36 
 
 9 
 Appendi 
 
 35 
 28IIIJ 
 
 3 
 
 2 
 28I1L/ 
 
 Chapter. Page, 
 
 71 
 
 IV 
 
 E. 
 
 30 
 
 III 
 
 III 
 HI 
 
 IX 
 
 III 
 
 HI 
 
 I 
 
 I 
 
 HI 
 
 IV 
 
 6 
 
 
 H 
 
 Appenilix 
 
 A. 
 
 
 6 
 
 
 I 
 
 Appendix 
 
 C. 
 
 II 
 
 6 
 
 
 !.\: 
 
 1J2 
 
 
 IV 
 
 2 
 
 
 1 
 
 28 HI/ 
 
 
 III 
 
 41 
 
 
 i.\ 
 
 48 
 
 76 
 47 
 75 
 69 
 76 
 89 
 76 
 
 48 
 -43 
 14 
 25 
 
 17 
 
 25 
 33 
 
 96 
 131 
 
 33 
 
 25 
 
 42 
 
 124 
 
 4 
 '.)H 
 <il 
 
 lo;» 
 
 111
 
 INDEX. 
 
 Subject. 
 
 Conveyance Chaegbs ...... 
 
 cooly and hackery hiee ..... 
 
 Copyists. Qualifications required of — 
 CoEEESPONDENCE WITH Secy. OF State- Special Rules 
 
 rt^lating to Despatches to and from Secy, of State 
 Council. Draft of a Despatch or other document to be 
 
 considered in — . 
 . Procedure to be followed when the draft of a 
 
 Despatch or other document is to be considered in — . 
 Death Reports sent to India Office .... 
 Decreases of Estabts. All proposals relating to — to be 
 
 referred to the Financial Dept. for orders 
 Demi-Official requisitions. Method of deiiling with — 
 Depaetmental examinations. Arrangements connected 
 
 .with— (Accounts Branch) . . . . . 
 
 FOEMS. Alterations in— . 
 
 Depaetments of Govt. Relations of the various — and 
 
 conduct of business between them .... 
 Deputy Secretaeies. Cases which may be disposed of 
 
 by — ; applicable to all Branches . . . . 
 . Duties and responsibilities of- 
 fer all the business done in their Branches 
 — — - Secretary. Accounts Branch. Cases which 
 
 mny be disposed of by the — . . . . . 
 
 Each— aided by an TJnder-Secy. to 
 
 be placed in special charge of a Branch 
 , Railway Branch. Cases which 
 
 may be disposed of by the — 
 Despatch. Draft of a — or other document to be con- 
 sidered in Council ...... 
 
 Despatches. Preparation of a list of unanswered — 
 
 . Special rules relating to — to and from Secy. 
 
 of State 
 
 Desteuction of eecoeds. Rules in regard to the — 
 
 Detention of lettees eeceived. No receipts should be 
 detained in a Branch over 3 days without submission . 
 
 Dieectob Genl. of Railways. Attendance of the — 
 and Deputy Secretary, Railway Branch, on the Viceroy 
 when the Secretary is not experienced in Railway 
 matters ........ 
 
 , . Cases received unoffici- 
 ally from — on wldch orders of Govt, are required, to be 
 returned for official submission to Govt. . 
 
 . References to and 
 
 from the — how to be disposed of . 
 DiSBURSEES OF THE P. W. D. The Govt, of India charged 
 
 with the business relating to officers acting as — from 
 
 the P. W. Grants of the various Provinces 
 Disposal of business. Rules to promote expedition 
 
 in — . 
 Dissent by a Membee of Council. Rules for dealing 
 
 with a Minute of — 
 Disteibution Return. Preparation of the Half-yearly 
 
 Classified List and — in the General Branch . 
 Docket(3). Form of communication to othei- Departments 
 
 of the Government of India . . . . . 
 . Preparation of — by the drafter of letters 
 
 Para. 
 
 415 
 
 41c 
 
 8 
 
 42 
 f 42 
 I 5 
 281IIS 
 
 5 
 
 4 
 
 28II;) 
 281U 
 
 281 1 
 (a&5) 
 
 19 
 
 28II 
 
 (g to r) 
 
 22 
 
 28II 
 
 (c to/) 
 
 42 
 
 r 6 
 
 t 20 
 
 1 
 
 9 
 
 15 
 
 31 
 
 Chapter. 
 
 IX 
 IX 
 IX 
 
 VII 
 
 IV 
 
 IV 
 
 VII 
 
 III 
 II 
 
 IX 
 
 III 
 III 
 
 II 
 III 
 
 III 
 III 
 
 III 
 III 
 
 IV 
 Vil 
 VII 
 
 VIII 
 VIII 
 
 IV 
 
 III 
 
 17 
 
 II 
 
 29 
 
 III 
 
 1 
 
 I 
 
 4 
 
 VIII 
 
 19 
 
 VII 
 
 16 
 
 III 
 
 3 
 
 51 
 
 VI 
 IV 
 
 148
 
 INDEX. 
 
 Subject. 
 
 DoceeTs to be clear and sufficiently full without being 
 lengthy ........ 
 
 Doubtful Questions. Procedure to be followed in re- 
 gard to — affecting matters under the control of 
 other Depts. of Govt. ...... 
 
 Deaftees. Instructions to — 
 
 — OF LETTEES. Duty of —to pi'epare a docket for 
 
 the letter 
 
 — Duty of — to note the enclosures 
 to go with the letter ...... 
 
 Deaft of lettee. Approval of — by Under-Secietary of 
 the Branch ........ 
 
 Passing on — lo Deputy Secretary and 
 
 Secretary 
 
 noted on the case 
 
 Preparation of —by the clerk who has 
 
 . The Under-Secretary to note whether 
 
 the — is to issue or goto Deputy Secretary or Secretary 
 based on office notes in which the orders 
 
 are clear ........ 
 
 Deafts of LETTEES. Orders in regard to writing not 
 more than twenty lines to the page . . . . 
 
 , Return to office of — duly approved 
 
 — . Rough- not to be removed until 
 orders are finally approved of . 
 
 to be issued in print 
 
 to issue within 24 hours after appro- 
 
 val . 
 
 Drafts which must be sent to the Hon'ble Member 
 . which must be sent to the Secretary 
 
 Drawings. I utruct ions for the registration of — . 
 
 Duties and organization of the I'. W. Deft. General— 
 Enclosuuks to letters. Instructions in regard to i^sue 
 
 of— 
 
 Engineers on the Rr. List. Appointments and pro- 
 motion of — ....... 
 
 . . Transfers of — 
 
 . ON the Local Admn. List. Appointments 
 
 and promotions of — . 
 Establishment Charges. Classification of — 
 . Duty of the Registrar to exa- 
 mine and scrutinize— 
 
 . — ON Ol'EN 
 
 LINES OF State Railways. 
 Competence of the Govciiunent of India in the P. W. 
 D. to sanction increases of — within certain i>:es- 
 cribed mileage rates ...... 
 
 Submission to Secretary of State of a report, half- 
 yearly, of all changes in — involving salaries over 
 11250 per mensem ...... 
 
 E3TABLI8HMENT(s). All proposals relating to increases or 
 decreases of — to be referred to the Finance Dept. 
 for orders ........ 
 
 -■• — . Cases involving increase or decrease in 
 
 any branch of the — requiring sanction to be registered 
 and dealt with in General Rrancli . . . . 
 
 . Canes which ufTcct the -of another 
 
 branch 
 
 Para. 
 
 27/ 
 
 2 
 
 72 
 
 51 
 
 52 
 
 46 
 
 46 
 
 45 
 
 47 
 
 28Ie 
 
 727 
 53 
 
 50 
 48 
 
 61 
 
 28VI 
 
 28V 
 
 r 54. 
 
 • G 
 
 1 
 
 67 
 
 2811/ 
 
 37 
 38 
 
 Chapter. 
 
 Ill 
 
 11 
 
 4 
 
 IV 
 
 49 
 
 IV 
 
 45 
 
 IV 
 
 45 
 
 IV 
 
 44 
 
 IV 
 
 44 
 
 IV 
 
 4I> 
 
 IV 
 
 44 
 
 III 
 
 21 
 
 IV 
 
 50 
 
 IV 
 
 45 
 
 IV 
 
 45 
 
 IV 
 
 45 
 
 IV 
 
 47 
 
 III 
 
 ts 
 
 III 
 
 27 
 
 IV 
 
 •15 
 
 IV 
 
 3". 
 
 1 
 
 I 
 
 IV 
 
 III 
 111 
 
 III 
 
 IX 
 IX 
 
 IL 
 
 Page. 
 
 19 
 
 48 
 
 16 
 22 
 
 16 
 
 102 
 
 102 
 
 II 
 
 6 
 
 II 
 
 5 
 
 111 
 
 15 
 
 III 
 
 1.-. 
 
 11",)
 
 INDEX. 
 
 Subject. 
 
 Establtshment(s'). In matters relating to — , the oflScers 
 
 of the Civil Works and Accounts Branches to consult 
 
 the Under-Secretnry, General l^ianch 
 
 . — . Nominal Register of superior — 
 
 ,— — . Tables of sanctioned — to be kept 
 
 correct up to date 
 Estimates. Return of original — 
 Estimates tor Woeks. Powers of sanction of the Govt 
 
 of India as regards — . 
 ExAMiNAviON OF Clerks. Rules for the — , 
 Examinations. Arrangements connected with depart 
 
 mental — (Accounts Branch) .... 
 Executive Engine krs. Proposals for promotion of — to 
 
 be submitted to Secretary 
 ExE. AND AsSTT. Enges. Transfers of— of the Railway 
 
 brand 
 Expedition in disposal of business. Rules to promote 
 
 Expenditure. Cases involving increase or decrease in an 
 Branch of the establishment .... 
 
 P. W. No orders giving sanction to — 
 
 should be issued from any other than the P. W. Dept 
 Previous sanction of the Home Govt. '' 
 
 necessary to proposed changes of organization involv 
 
 ing increase of — 
 Extensions of leave. Statements to Secretary of State 
 
 of — or permission to return to duty 
 Fares. Questions in regard to — . 
 
 Ferkottping Plans. Instructions for — 
 
 File cases. The senior clerk to note " File" on margin 
 of c:ise ...... 
 
 Files of papers. Method of tying — . 
 
 . Orderly Hrrangement of — 
 
 Finance Accounts. Orders on annual — 
 
 Finance Dept. All proposals relating to increases or 
 decreases of establishments to be referred to the — 
 for orders ........ 
 
 -. Procedure to be followed in regard to 
 
 unofficial correspondence with — 
 
 . Unofficial consultation with — on ques 
 
 tions of fiuiincial policy or principle 
 
 eei'URNS. Issue of periodical — . 
 
 Forms. List of — referred to in the Secretariat Manual 
 
 OF Communications and Orders. Instructions 
 
 showing the various forms in which communications 
 may issue to Local Govts, and Admns. and other 
 Depts. of the Govt, of India, &c. 
 
 Franking letters sent by post .... 
 
 Furniture. Petty repairs of — .... 
 
 (new). Purchase of — 
 
 Gazette Notifications. Hules relating to the publica 
 tioii of papers in the Gazette of India 
 
 General Branch 
 
 t..-y 
 
 — is under charge of an XJnder-Secre 
 
 DUTIES and organization of the P. W. Dept, 
 Government Inspkctohs. Communications from — in re 
 gard to opening lines of Railway 
 
 Para 
 
 5 
 10 
 
 10 
 9 
 
 Appendix 
 Appendix 
 
 2SUp. 
 
 12 
 
 2811/ 
 
 4 
 
 6 
 
 1 
 
 Chapter. 
 
 Ill 
 V 
 
 I 7: 
 
 28lUk 
 
 28nd 
 
 69 
 
 7 
 
 31 
 
 27j 
 27i 
 28II2 
 
 5 
 
 24 
 
 24c 
 28IK 
 Appendix 
 
 1 
 3 
 
 4ld(2) 
 41(^(2) 
 
 3 
 
 10 
 
 281 le 
 
 III 
 III 
 III 
 VIII 
 III 
 II 
 
 II 
 
 in 
 III 
 
 IV 
 
 IV 
 
 IV 
 
 III 
 III 
 III 
 
 II 
 
 II 
 
 II 
 III 
 
 J. 
 
 VI 
 IX 
 IX 
 IX 
 
 VIII 
 V 
 
 111 
 I 
 
 III 
 
 150
 
 INDEX. 
 
 Subject. 
 
 GoVEENMENT OF Indta. Ill writing of the— the singular 
 number to be used ...... 
 
 GovEKKOE Gexeeal. Cases noted on by the — . 
 
 ■ . Form of desicrnating the — 
 
 ■ . Sending of drafts for approval of 
 
 the— 
 
 . When a case has been noted on 
 
 by His Excellency the — or by a Member of Council, 
 no further reference thereon sbould be made to an- 
 other Dept. without the assent of the Member iu 
 charge . . ..... 
 
 Geakts from reserves for works ..... 
 
 . Re-appropriatioiis of — ..... 
 
 Hackery hire. Charges for — ..... 
 
 Hand-weiiing. Duty of officers of Branches to watch 
 the — of the clerks ...... 
 
 Head-Quabtees to and from Calcutta. Removal of — 
 
 Heads OF Administeations. Powers of — . 
 
 High Couet, Calcutta. Registrar of the Court to be 
 a<ldressed when any information is required from the 
 — , and not the Govt, of Hengal .... 
 
 Hill Jouexey chaeges. Rules iu regard to — 
 
 Histoey of seetices of Officebs. Matters affecting 
 the — of the P. W. Uept 
 
 • ■ OF the Engineee, 
 
 Account and State Railway Estabts. The — to 
 be kept corrected up to date ..... 
 
 ON eeceipt of Rs. 
 
 ],000 AND ABOVE. Corrected copy of the — required 
 by India Offire; to be sent to Press by loth .Inly and 
 to the Secy, of State on or before 15th Sept. following 
 
 Holidays. Authorized— ...... 
 
 Home Govt. Previous sanction of the — is necessary 
 when the increased salary is miTC than R5,000 a 
 year, or when the salary of a newly created post is 
 more than R3,000 a year ; and all changes of organ- 
 ization iiivolvinsr an increase of expenditure 
 
 . Previous sanction of the — is necessary 
 
 before increases to salaries can be sanctioned, or new 
 appointments created in the permanent establish- 
 ment ......... 
 
 Increase of Expenditure. Previous sanction of the 
 Home Govt, necessary to proposed changes of organi- 
 zation involving an — . 
 
 Increases of Estabts. All proposals relating to — to 
 be referred to the Finance Dept. for orders . . 
 
 — — ON open lines of State Rys. 
 
 Competence of the Govt, of India in the P. VV. D. 
 to sanction — witliin certain prescribed mihage rates 
 
 Indent for Stores. Telegrams to Secretary of State on 
 matters connected with — ..... 
 
 Index Maps 
 
 Inspecting Officers. Communication from — in regard 
 to opening lines of Railway ..... 
 
 Inspection or otiikr Kepoiits by Officers op the 
 Secretariat. Priming of — .... 
 
 — — Rkports by Deputy Auditor General and the 
 
 Deputy Accountant General ..... 
 
 Para. 
 
 43 
 
 20 
 
 49 
 
 43 
 
 2S1U- 
 2811/ 
 41c- 
 27A: 
 22 
 28 
 4 
 
 26 
 42 
 
 28111m 
 17 
 
 18 
 27 
 
 28 h/. 
 
 i 59 
 
 2SUe 
 
 27r^ 
 
 2.SlIr 
 
 Chapter. 
 
 Page. 
 
 VI 
 
 73 
 
 IV 
 
 44 
 
 VI 
 
 76 
 
 IV 
 
 45 
 
 III 
 
 44 
 
 lit 
 
 23 
 
 111 
 
 23 
 
 IX 
 
 104 
 
 III 
 
 20 
 
 IV 
 
 40 
 
 VIII 
 
 90 
 
 I 
 
 2 
 
 II 
 
 12 
 
 IX 
 
 105 
 
 III 
 
 25 
 
 III 
 
 17 
 
 III 
 
 17 
 
 IX 
 
 100 
 
 II 
 
 5 
 
 II 
 
 5 
 
 II 
 
 5 
 
 II 
 
 5 
 
 II 
 
 r, 
 
 III 
 
 21 - 
 
 IV 
 
 48 
 
 IV 
 
 52 
 
 III 
 
 23 
 
 II 
 
 19 
 
 III 
 
 24 
 
 161
 
 INDEX. 
 
 Inspectoe General of Irrigation. No'es bv the — . 
 
 Inspector General of Military Works. Instructions 
 in regard to counnutiication of orders to the — 
 
 Inter-communication between Branches. Instruction 
 in rcgiird to — 
 
 Internal Organization of the P. W. Dept. Secreta- 
 kiat. Sub-division of office and work 
 
 Interpretation of Rules which affect personal inter- 
 ests ......... 
 
 _. OF Code Rules . . • . . 
 
 Junior Clerks. Duties of — 
 
 Khus-khus tatties. Sanction to expenditure foi — . 
 
 Labels. Instructions to be observed in attaching — indi- 
 cating urgency or priority in dealing with olficial 
 papers ........ 
 
 Last Pat Certificates sent to India Office . 
 
 LeAA^e. Grant of — to and transfer of officers of the 
 Accounts Branch ....... 
 
 . .. Rules regardintr attendance, — , &c. 
 
 . Statements to Secretary of State, of extensions 
 
 of—or permission to return to duty 
 
 . TO Engineers. Dates of — to be entered in 
 
 Seniority List ....... 
 
 Legislative Dept. Proof of letters, &c., sent to — 
 unofficially ........ 
 
 ,__ — . -. Supply to the — of a complete copy 
 
 of correspondence whenever a Local Govt, submits for 
 consideration a question involving legislation . 
 
 Letters. Ordinary orders on references made by subor- 
 dinate authorities to be communicated in— 
 
 . Instructions in regard to the registration of 
 
 ordinary — . • • • • • • • 
 
 . poR SIGNATURE. Duty of the clerk who examines 
 
 to see tliat the enclosures are noted at foot of 
 
 letter prior to its issue . . _ . 
 
 '. . Submission of — every evening . 
 
 LiEUT.-GovERNORS. Powers of — 
 
 Lighting rates. Sanction to expenditure for — . 
 
 List of unofficial papers ...... 
 
 Liveries fob chupuasies. Sujiply of— 
 
 Local Govts, and Admns. Submission by — of their 
 
 Proceedings in full or in abstract, and duty of the 
 
 Under-Secretaries to peruse them and bring to notice 
 
 irregularities that may occur therein 
 . _Z . Nature of work and control exeicised 
 
 over — ...-•••• 
 
 Madras Govt. Nature of work and control exercised 
 
 over the — by the P. W. bept., Govt, of India 
 . Powers of the — in regard to P. W. es- 
 tablishments in Madras 
 Manual, Office. Copy of— to 
 
 clerk . . • • 
 
 Maps, Index . 
 
 Mats. Renewing — , &c. 
 Member, Departmental. Cases 
 
 are (iffered to — 
 ___^_____. All, except routine cases to be 
 
 brousrht to the notice of the — . . . . 
 
 be given to every 
 
 on which suggestions 
 
 Para. 
 
 2 
 
 9 
 
 113 
 
 1 
 
 5 
 28IIIrf 
 34 
 41(8) 
 
 10 
 28ina 
 
 2811^ 
 18 
 
 281Ii;i; 
 
 11 
 
 13 
 
 30 
 
 59 
 
 58 
 
 8 
 41(5) 
 
 20 
 41(7) 
 
 5 
 
 1 
 
 2 
 
 2 
 
 16 
 69 
 79 
 41rf4 
 
 44 
 
 30 
 
 Chapter. 
 
 IV 
 
 YI 
 
 IV 
 
 III 
 
 III 
 III 
 III 
 IX 
 
 IV 
 III 
 
 III 
 IX 
 
 III 
 
 III 
 
 II 
 
 VII 
 VI 
 IV 
 
 IV 
 IV 
 
 I 
 
 IX 
 
 II 
 
 IX 
 
 I 
 I 
 I 
 1 
 
 IX 
 IV 
 IV 
 iX 
 
 IV 
 
 HI 
 
 152
 
 INDEX. 
 
 Subject. 
 
 RIembeh of Council. Cases noted on by a — . 
 
 • . Sending of drafts in manuscript 
 
 or proof for approval of a — in cliarge of a Dept. 
 OF Council, Hon'ble. Cases and di-afis which 
 
 must be sent to the — . 
 ■ . Rules for dealinf? with 
 
 a Mit>ute of dissent by a — 
 AIembkes, Hon'ble. Supply of a copy with the case for 
 
 each of the — when the draft of a despatch or 
 
 other document is to be considered in Council . 
 OF GoTT. Papers marked for perusal or orders 
 
 of— . 
 Memokials. 
 
 List of — withheld by the Govt, of India 
 
 . liules for submission, &c., of — 
 
 AND Petitions. Procedure to be followed in 
 
 the case of — addressed to Her Majesty the Queen, 
 Empress of India, or the Secy, of State, against or 
 regarding Acts passed by the Legislative Council 
 
 ADDEESSED TO Pakliament. Procedure to bc 
 
 followed in submitting — appealing against the 
 orders of the Secy, of state 
 
 ADDEESSED TO THE HOUSK OF 
 
 Commons. 
 
 Rules for subuiission of — .... 
 
 Method of disposing of work ..... 
 
 Mileage bates. Competence of the Govt of India in the 
 P. W. D. to sanction increases of establishment on 
 open lines of State l!ys. within certain prescribed— . 
 
 Minute of dissent by a Member of Council. Rules for 
 dealing with a — ...... 
 
 Miscellaneous Rules. Publication of despatches 
 
 New Appointments. Previous sanction <>f the Home 
 Govt, nece.ssary before — can be created in the per- 
 manent esrablisliment ...... 
 
 Nominal Register of Supekioe Establishments to 
 be kept correct up to date ..... 
 
 Notifications to be drafted in the Branch in which 
 they orisrinate, but will be numbered and issued from 
 General Branch ....... 
 
 Office Estabt. Descripti >n of duties allotted to the 
 senior and junior clerks ..... 
 
 . QnalificMtions, &c., of members of the — 
 
 • ' . Regular and punctual working of the 
 
 — and neglect of orders to be reported to Under- 
 Secretary, General Branch . . . . . 
 
 Office Memorandum. Instructions in regard to the 
 issue of — to Local Govts, ana to other Depts. of the 
 Govt, of India ....... 
 
 from other Depts. not to be issued 
 
 outside the Govt, of India Secretariats 
 
 Office Notes. After issue of letter, the entry at the 
 end of — to bc made in red ink .... 
 
 Copies of — for other I>i])artment8 to be 
 
 received from Press by the Seniov Clerk of the Branch 
 and sent to the Dept. concerned .... 
 
 . Co!)y of -of other Departments to be fur- 
 nished to the P. \V. D. 
 
 . Copy of — to bc sent to other Depts. . 
 
 , Drafts based on — in which the orders 
 
 are clear 
 
 43 
 
 49 
 f 28 > 
 I VI ) 
 
 19 
 ^ 'l 
 
 S 4 
 
 41 ! 
 
 28111/ 
 Append! x 
 
 10 
 
 11 
 
 Appendi x 
 1 I 
 
 19 
 1 
 
 7 
 10 
 
 32 
 1 
 
 25 
 
 Chapter. 
 
 IV 
 
 IV 
 III 
 
 VII 
 
 IV 
 
 VII 
 
 IV 
 
 III 
 
 IV 
 
 v:i 
 
 VIII 
 
 III 
 
 iir 
 
 IX 
 
 III 
 
 Pagp. 
 41, 
 
 •1.T 
 
 28 
 
 4S 
 
 78 
 
 4S 
 2b 
 
 lis 
 
 6 
 
 VI 
 
 73 
 
 39 
 
 IV 
 
 13 
 
 62 
 
 IV 
 
 •17 
 
 21« 
 
 " 
 
 10 
 
 16 
 
 n 
 
 H 
 
 IS 
 
 11 
 
 8 
 
 2SI/7 
 
 III 
 
 21 
 
 124 
 34 
 
 81 
 86 
 
 6 
 71 
 
 15 
 
 33 
 95 
 
 18 
 
 163
 
 INDEX. 
 
 Office Notes. Tn tlie case of initialled — the year should 
 
 always be included ..... 
 . On Budget Estimates and Revised Esti 
 
 mates 
 
 Opinion contained in- — 
 Original papers or — of 
 
 another Dept 
 
 not to be recorded or retained without formal tians 
 fer from the Dept. to which they belong . 
 
 Paraphrasing the contents of a letter pro 
 
 liibited 
 
 copies 
 
 of- 
 
 Procodure to be followed in forwardin: 
 -to other Depts. .... 
 
 . Prohibition in regard to forwarding 
 
 notes of clerks or of Secretaries or of the Member of 
 Council in charge of a Dept. to any one outside of the 
 Secretariat without the consent of the Dept. to which 
 the notes belong ..... 
 
 Printed copies of — to be supplied to 
 
 Finance Dept. 
 
 Registration of — by Director General of 
 
 Railways, Inspector GenerMl of Irrigation, Accountant 
 General, Consulting Engineer for State Railways, or 
 other officer, if for record ..... 
 
 should not end at the foot of the last page 
 
 to contain matters of permanent interest 
 
 only 
 
 . to be written on foolscap size papers, and 
 
 not more thiin 20 lines to each pnge 
 
 Officers acting as disbubsees of the P. W. D. The 
 Govt, of India charged with the business relating to 
 — from the P. W. Grants of the various Provinces 
 
 Officers available fob tbansfeb. Returns of — 
 
 IN ciTiL EMPLOY. Kules regulating the sub- 
 mission of petitions by — ..... 
 
 OF THE P. W. Deft. The Govt, of India charged 
 
 with the business relating to works carried out by — 
 
 Open lines of State Rys. Powers of the Govt, of India 
 to sanction increases of establishment on — in the 
 P. W. D. within certain prescribed mileage rates 
 
 . Submission to Secy, of State 
 
 of a report, half-yearly, of all chansres in establish- 
 ments on — involving salaries over R250 per mensem 
 
 Opening lines of KailwaS. Communications from Govt. 
 Inspectors in regard to — ..... 
 
 Opinion of the Advocate Genl. Procedure to be adopt- 
 ed whenever the — is taken by any Executive Dept., 
 or the opinion of the Law Officers of the Crown is 
 received in such Dept. . . . . . 
 
 Ordinaet Charges. Classification of — 
 
 Organization of the P. W. D. General duties and — . 
 
 Seceetaeiat. Internal 
 
 Packing Charges. ......' 
 
 Pabliamext. Procedure to be followed in submitting 
 
 memorials addressed to — appealing against the 
 
 orders of the Secy, of State 
 . Rules for submission of memorials addres- 
 sed to the Houses of — ...... 
 
 Pat Certificates. Last — sent to India Office 
 
 28 
 
 2811 » 
 3 & 4 
 
 f 11 
 I 15 
 
 25 
 
 3 
 
 4 
 2la 
 
 2 
 
 27 
 
 23 
 
 1 
 
 231UI 
 
 Appendix 
 1 
 
 9 
 
 28ire 
 
 Chapter. 
 
 IV 
 
 III 
 II 
 
 VI 
 
 II 
 
 IV 
 
 II 
 
 II 
 II 
 
 IV 
 .IV 
 
 IV 
 
 III 
 
 I 
 III 
 
 D. 
 
 12 
 
 41 
 
 1 
 
 41/ 
 
 11 
 
 Appendix 
 28111a 
 
 II 
 
 II 
 III 
 
 II 
 
 IX 
 
 I 
 
 III 
 IX 
 
 II 
 
 III 
 
 154
 
 INDEX. 
 
 Subject. 
 
 1'endinG Cases. Orders that — should bo as few as 
 possible ........ 
 
 . Preparation and submission of a List 
 
 of 
 
 Periodicals. Purchase of Hooks and — ... 
 
 Petitions by Officees in civil employ. Rules re- 
 gulating the submission of — 
 
 . Procedure to be followed in the CMse o! 
 
 memorials and — addressed to Her JIajesty the Qupen, 
 Empress of India, or the Secy, of State, against 
 or regardinar Acts passed by the Legislative Council 
 
 Petitions. Rules for observHuce by Local Govts, in 
 regard to the transmission or withholding of — 
 
 . ■ TO the Government of India. Rules reg- 
 ulating the submission of — by private persons or 
 public bodies ........ 
 
 Petty Charges. ....... 
 
 Plans. Instructions in regard to copying, keeping and 
 returning — ........ 
 
 . Orders for copies of sketch — being inserted 
 
 in Procei'dings ..... . . 
 
 Police Rates. Snnction to expenditure for — 
 
 Postage Stamps. Charges for S.'rvice — 
 
 AND Hanghy Charges. Bearing — 
 
 Powers of Chief Commissioners . . . . . 
 
 of Goyeenment of India to sanction estimates 
 
 for works ........ 
 
 of Governments of Madras and Bombay in 
 
 Para. 
 
 Chapter. I P.,ge. 
 
 regard to P. W. Estabts. uaiier them 
 
 of Heads of Administrations .... 
 
 of Lieut.-(iovernors ..... 
 
 of Under-Secy.. General r?ranch 
 
 Praise. All letters of importance smd all conveying — 
 
 or censure must be signed by the Secy. 
 . When censure or — is passed on a member of the 
 
 superior estabt., P. W. D., the papers should be sent 
 
 to the General Branch before being sent to the Secy. , 
 Precedents. Cases which are likely to form — 
 Precis and Notes. Office — to he written oa foolscap 
 
 size paper, and 20 lines to the paae 
 Press. As much printing as possible is to be done at 
 
 the Government Central — , Culcutta 
 - — — . Cases for the Calcutta — not to be sent as 
 
 " early " or " urgent" exccjjt under the initials of 
 
 an Assistant Secretary or other officer 
 . Course to be followed in the case of printing a 
 
 bulky volume •.-.... 
 
 . CoiMmunications with the — > . . . 
 
 . Form to accompany all current papers sent 
 
 . Form of " A " cases sent to — during the week 
 
 . General Rules in regard to transmission of papers, 
 
 Ac, to the — ...... 
 
 — — — . Instructions for limiting the demands on the 
 
 Simla — ••...... 
 
 . Number of copies to be printed previous to 
 
 breaking up of type . ..... 
 
 ■ Papers sent to Simla — to print should not bo 
 
 marked " urgent " by any person Ik-Iow the rank of 
 
 Under-Secretary, or " most urgent ", except by the 
 
 Secretary ........ 
 
 4U/(1) 
 Appendix 
 
 10 
 Appendix 
 
 Appendix 
 ild 
 
 fi9 
 
 79 
 
 41rf(.5) 
 
 4!^ 
 
 4le 
 
 4 
 
 Appendix 
 
 2 
 
 4 
 
 3 
 
 2SI1I 
 
 60 
 
 122 
 
 Sc 
 
 27k 
 10 
 
 8 
 
 11 
 1 
 3 
 4 
 
 1 
 
 10 
 
 7 
 
 13 
 
 III 
 
 IV 
 
 TV 
 IX 
 
 D. 
 
 D. 
 
 II 
 
 D. 
 
 IX 
 
 IV 
 
 IV 
 IX 
 IX 
 IX 
 
 I 
 
 G. 
 
 I 
 
 I 
 
 I 
 
 III 
 
 III 
 
 IV 
 
 III 
 III 
 
 X 
 X 
 
 18 
 51 
 
 53 
 
 lOi 
 
 128 
 
 6 
 128 
 
 127 
 
 104 
 
 43 
 
 52 
 
 105 
 
 104. 
 
 104 
 
 2 
 
 140 
 
 2 
 
 2 
 2 
 
 24 
 46 
 
 15 
 
 20 
 
 110 
 
 110 
 
 X 
 
 110 
 
 X 
 
 lOlJ 
 
 X 
 
 109 
 
 X 
 
 109 
 
 X 
 
 109 
 
 X 
 
 110 
 
 X 
 
 110 
 
 111 
 
 15i
 
 INDEX. 
 
 Subject. 
 
 PeESS. Papers to be sent complete to the — 
 
 , Printing of work for the Technical Section . 
 
 ■ Printing of figured Statements 
 
 . . Senior Clerks to issue insti'uclions to print copies 
 
 of letters to issue 
 
 Special instructions to 
 
 print the number of 
 copies required for other offices .... 
 
 Proceedings. Attention to the part of the — in which 
 papers are recorded ...... 
 
 . Checking of the Index and Contents of — 
 
 . . Distribution statement of Branch Part — . 
 
 . . Introduction of illustrative sketches in 
 
 . , unless essential, prohibited 
 
 OF LOCAL Govts, and 
 
 tion of comments on the — 
 , Paet a. Number of 
 
 ADMNS. Eestric- 
 
 copies of — to be 
 printed ........ 
 
 . Submission by Local Govts, and Admns. 
 
 of their — in full or in abstract, and duty of the Under- 
 Secretaries to peruse them and bring to notice irregu- 
 larities that may occur therein . . . . 
 — . Submission of copy of Branch Pait — 
 
 to Under-Secretary 
 
 PEOCEDtXRE IN CASES AFPKCTING MOKE THAN ONE HEANCH. 
 
 Special rules for different Branclies 
 Peomotion of Kxecutive and Assistant Engineees. 
 Proposals for — to be submitted to Secretary 
 
 Rolls received from Local Governments 
 
 Peomotions beyond scale oe oot of oedeh. Respon- 
 sibility of the Under-Secy., General Branch, to bring 
 to notice of the Secy, any — . . . . . 
 
 ■ . Duty of Accountant General, Public Works 
 
 Department, to lormally audit appointments and — in 
 the Engineer, Accounts and Railway Revenue Estab- 
 lishment before they are gazetted .... 
 OF Chief oe Supdg. Enges. Duty of the 
 
 Under-Secy., General Branch, to bring to notice when 
 any — are to be made 
 in the Clerical Establishment 
 
 Peoofs of papers. Rales in regard to the disposal of — 
 
 Publication of Despatches. Rules in regard to — 
 
 Publications sent to Secretaey of State. List of 
 — to be kept up in the General Branch . 
 
 ■ . Trans- 
 mission of a list of — for distribution 
 
 Public Woeks. The P. W. D., Govt, of India, charged 
 with the business relating to — that comes before the 
 Govr.-Genl. in Council ...... 
 
 Public Woeks Expendituee. No orders giving sanction 
 to - should be issued from any other than the P. W. D, 
 
 Pukkah pullees. Chartres for — 
 
 Qualifications, &c., of members of office establishment . 
 
 QUEEN-EiiPEESS OF INDIA. Procedure to be followed in 
 the case of memorials and petitions addressed to Her 
 Majesty the — or the Secy, of State, against or regard- 
 ing Acts passed by the Legislative Council 
 
 Railway Beanch. Officers in charge of the — 
 
 Railway Revenue Kstablishment, Supeeioe. Ap- 
 pointments and promotions of — 
 
 Para. 
 
 2 
 12 
 
 9 
 
 27J 
 
 27d 
 
 Appendix 
 
 27e 
 
 6 
 
 Appendix 
 
 5 
 17 
 
 12 
 (28TIU 
 l28lVh 
 
 14 
 
 15 
 
 13 
 
 III 
 
 28111/" 
 
 111 
 
 33 
 
 VIII 
 
 I 
 
 VIII 
 
 21 
 
 VII 
 
 ( 23 
 
 VII 
 
 i 2i 
 
 VII 
 
 1 
 
 1 
 
 10 
 4 
 
 I6e 
 
 Chapter. 
 
 Ill 
 III 
 
 III 
 I 
 
 I 
 
 VI 
 
 V 
 
 III 
 III 
 HI 
 
 III 
 III 
 
 II 
 IX 
 IX 
 
 II 
 III 
 
 III 
 
 166
 
 INDEX. 
 
 Railways. The P. W. D., Govt, of India, charged with 
 
 the business relating to— . 
 Rates and Fakes. Questions in regard to — 
 Re-appeopeiations ot grants ..... 
 Hecoeding cases. Neglect in — to be corrected . 
 , Instructions for — . 
 
 . Prompt — of cases . . . . . 
 
 Recoed-eoom. Duties connected with the — 
 . . The— is placed directly under the Regis- 
 trar ... ...... 
 
 Recoei S. Rules to prevent accumulation of useless — 
 . Rules for the removal of — to and from Cal- 
 
 cutta 
 
 Submission of a list of — when the oflBce 
 
 about to close at Calcutta or Simla .... 
 Recovekt of eents for Clerks' Cottages 
 Refeeence sups. Instructions for inserting — 
 Rkgistee Sheets. Submission of — to Under-Secretary 
 
 of each Branch not later them 3 p.m. each day . 
 ■ . Submission of copies of Receipts or 
 
 Issues when an officer in charge of a Braneh leaves 
 
 Head Quarters on duty. ..... 
 
 Begistees. Regularity in marking off — . . . 
 
 . Inspection of — weekly .... 
 
 of unofficial case ..... 
 
 Registeae. Duties of the — ..... 
 . Duty of the — to examine and scrutinize 
 
 establishment charges ..... 
 
 . Duties of the — in regard to stntionery 
 
 . . Power of— to grant clerks casual leave for 
 
 three days at a time ...... 
 
 Registey Beanch. Arrangement of papers by — before 
 
 sending them to the Secretary 
 .— ^— — — ^ AND Recoed-eoom. Duties connected 
 
 with the — 
 
 the — 
 
 List of Registers to be kept up in 
 
 is under charge of the Under-Secre- 
 tary, General Branch ...... 
 
 Regulations and Codes. No modification of, or addi- 
 tion to, the — of the Govt, of India, wiiich is of a 
 nature to require his sanction, is to be made without 
 reference to the Secy, of State .... 
 
 Relations of the taeious Depts. and conduct of busi- 
 uosH between them ...... 
 
 Removal of head-quaetees to and feom Calcutta. 
 Rules in regard to the removal of current ])aper8, 
 books and other records to and from Calcutta . 
 
 Rents foe Cleeks' Cottages Recovery of — . 
 
 Reseeves foe woeks. Grants from — ... 
 
 Resolution. Instructions in regard to the issue of Oov- 
 erument of India orders in the form of a — 
 
 Adoption of a title or subject at the head 
 
 ' Instructions iu regard to the wording 
 of — 
 
 Roads. The P. VV. I)., Govt, of India, charged with the 
 business relating to — ...... 
 
 of a — 
 
 Para. 
 
 1 
 
 281 If^ 
 
 28in 
 
 275- 
 
 73 
 
 1 25 
 
 t 73 
 
 1 
 
 3 
 9 
 
 28 
 
 28c 
 
 28IIh' 
 
 19 i & ^ 
 
 11 
 
 12 
 27« 
 26 
 19 
 2 
 
 38 
 34 
 
 24, 
 
 5 
 
 1 
 
 1 
 
 4 
 
 28 
 28III» 
 28Uk 
 
 ( 4 
 
 I 7 
 
 Chapter. 
 
 I 
 III 
 III 
 III 
 IV 
 III 
 IV 
 
 V 
 
 III 
 
 VIII 
 VIII 
 VIII 
 
 III 
 
 IV 
 IV 
 
 IV 
 
 III 
 II 
 11 
 
 IX 
 
 IX 
 IX 
 
 IX 
 
 V 
 
 V 
 
 V 
 
 III 
 
 VIII 
 
 III 
 III 
 
 VI 
 VI 
 
 IV 
 
 VI 
 
 Page. 
 
 1 
 
 22 
 23 
 20 
 51 
 18 
 51 
 67 
 
 14 
 88 
 
 90 
 
 91 
 25 
 
 37&39 
 
 3G 
 
 36 
 
 19 
 
 19 
 
 9 
 
 93 
 
 102 
 102 
 
 100 
 
 70 
 
 67 
 
 67 
 
 15 
 
 5 
 
 4 
 
 90 
 25 
 23 
 72 
 73 
 
 73 
 
 72 
 
 1 
 
 157
 
 INDEX. 
 
 EouTiNE Slip. Matters not worthy of permanent record 
 to be made on an office — ..... 
 
 Rules. Intprpretation of — 
 
 Salaries over Us. 250. Submission to Secy, of State of 
 a report, half-yearly, of all changes in establishments 
 on open lines of State Rys , involving- per men- 
 sem ...... • . 
 
 Salary. Previous sanction of the Secy, of State neces- 
 sary when the increased — is more than Rs. 5,OuO a 
 year, or when the — of a newly created post is more 
 • than Rs. 3,000 a year ...... 
 
 Salary Bills Office ...... 
 
 Sanction of Secy, of State. Procedure to be followed 
 when it is proposed to anticipate the — to expenditure 
 to which his sanction is necessary .... 
 
 Sanctioned Establishments. Tables of — to be kept 
 correct up to date ...... 
 
 Sanctions asked by Guaranteed Railway Compauies up 
 toRl,000each 
 
 — of all kinds. References from Guaranteed 
 
 Railway Companies for — .... 
 
 Sanitary Commissionee. Furnishing the — with copies 
 of Circulars ....... 
 
 Secretary. Cases which must be sent to the — 
 
 . .i . Drafts which must be Sent to the — 
 
 .. . In the absence of the — a letter maj' be 
 
 signed by any officer in charge of a Branch, " for the 
 Secretary " ...•.,. 
 
 . •. Responsibility of the — for the proper trans- 
 action of the business of the whole office . 
 
 -^— . Return of case-! from — to be distributed to 
 
 Branches ........ 
 
 Secretary of State. Instructions in regard to the 
 publication of correspondei ce with the — 
 
 « . JSo modification of, or addition 
 
 to, the Regulations and C"des of the Govt, of India, 
 which is of a nature to require his sanction, is to be 
 made without reference to the — . . . . 
 
 . I'ublications sent to — 
 
 ■ . Procedure to be followed in the 
 
 case of mem ials and petitions addressed to the 
 
 against or "lard 
 
 Council 
 
 fcc' 
 
 to and from — 
 
 Acts passed by the Legislative 
 Special rules relating to despatches 
 
 --. Statements forwarded to 
 
 of 
 
 extensions of leave or peruii^sion to return to duty 
 
 . Submission to — of a report, h:df- 
 
 yearly, of all changes in estiiblishments oti open Hues 
 of State Rys., involving salaries over Rs. 250 per 
 mensem ...... . ■ 
 
 State's sanction. Procedure to be followed 
 
 when it is proposed to anticipate the — to expenditure 
 to which his sanction is necessary . . . . 
 
 Section-writing. Sanction to expenditure for — 
 Selections from the records of Govt, of India. 
 Rules relating to — ...... 
 
 Senior Clerks. Duties and responsibilities of — 
 
 Para. 
 
 32 
 5 
 
 7 
 28111/ 
 
 8 
 
 10 
 
 281^ 
 
 2SIIe 
 
 18 
 
 28IV 
 28 V 
 
 63 
 
 19 
 f 36 
 
 ( 10 
 
 6 
 21 
 
 10 
 1 
 
 28III/t 
 
 41(6) 
 
 35 
 33 
 
 Chapter. 
 
 IV 
 
 III 
 
 II 
 
 II 
 III 
 
 II 
 
 V 
 
 III 
 
 III 
 
 VI 
 HI 
 III 
 
 IV 
 
 III 
 IV 
 IV 
 VI 
 VIII 
 
 II 
 VII 
 
 II 
 VII 
 
 III 
 II 
 
 II 
 
 IX 
 
 VIII 
 
 III 
 
 158
 
 INDEX, 
 
 Subject. 
 
 Seniority List. A combined — of engineers employed 
 under Local Administrations and another of those 
 employed on State Rys. ..... 
 
 ■ — . A (general — of engineer establish- 
 
 ments of the three Presidencies to be kept up in the 
 General Branch ....... 
 
 Service Postage Stamps. Charges for — . 
 
 Simla. Rules in regard to the removal of current papers, 
 books and other records to and from — 
 
 Sketch Plans. Instructions for copius of — being in- 
 serted in Proceedings ...... 
 
 Spake copies of letters to be kept under ordt-rs of 
 senior clerk of each Branch, to be destroyed when 
 considered of no further use . . , . , 
 
 Standing Orders codifjiug procedure approved iu notes, 
 &c 
 
 Instruction regarding the prepara- 
 Issueof — for each volume of P. W. D. 
 
 tion of- 
 
 Code 
 
 . List of — showing its distribution to 
 
 be kept in ench Branch . . . . . 
 
 Officers who are responsible to see 
 
 that all — are duly attended to. 
 to be drafted in the Branch in which 
 
 they orii;inate, but will oe numbered and issued from 
 General Branch ....... 
 
 State Railways. Powers of the Govt, of Lidia to 
 sanction increases of establishment on — within certain 
 prescribed mileage rates • . . . . 
 
 . Submission to Secy, of State of a report 
 
 lialf-yearly, of all changes in establishments on open 
 lines of — , involving salaries over Rs. 'J.bO per men- 
 sem ......,., 
 
 Stationery. Duties of the Registrar in regard to — 
 
 (not supplied by Stationery Office) 
 
 . iSenior clerks to see that every precaution 
 
 is taken against waste of — . . . . . 
 
 Stork Indents. 'IVle;;iam to Secretary of State on 
 matters connected with — . . . . . 
 
 Strangers. No clerk is to receive any — iu the office, 
 except on business ...... 
 
 Sub-division of office and work , . . . . 
 
 Subordinate clerks. Duties of — .... 
 
 Supkrintendinq Knginekrs. Appointments to, and 
 promotions in the classes of, — 
 
 — ^— ^^— . IHity of the Under-Secy., 
 
 General Branch, to bring to notice when any jjronio- 
 tions of — are to be made ..... 
 
 Superior Accounts P^stabts. Appointmont< of officers 
 of the — made by the Govr. Gcnl. in Council 
 
 — — . Appointments and pro- 
 motions of , 
 
 Estabt. Nominal Hcgistcr of — . 
 
 ■ P.AiLWAY Revenue Estabt. Appointments 
 
 and promotions of — 
 Table Cases. Preparation of- 
 
 Para. 
 
 10 
 
 9 
 
 41a 
 
 28 
 79 
 
 8 
 281V 
 2811 If 
 5i8111/j 
 
 13 
 
 16 
 17 
 21 
 
 15(.,) 
 
 13 
 
 2 
 
 1S('/) 
 IU 
 
 15(e)" 
 20 & 3(1 
 29, 10 .t 
 . 51 
 
 Chapter. 
 
 Ill 
 
 HI 
 l.\ 
 
 YllI 
 
 IV 
 
 IV 
 III 
 
 111 
 III 
 
 VI 
 
 VI 
 
 VI 
 
 III 
 
 III 
 
 II 
 
 III 
 
 III 
 
 III 
 
 III 
 III 
 
 IV 
 
 9 
 
 II 
 
 6 
 
 34 
 
 IX 
 
 102 
 
 41c/(3) 
 
 IX 
 
 104 
 
 35 
 
 IX 
 
 102 
 
 28 If/ 
 
 HI 
 
 21 
 
 31 
 
 IX 
 
 101 
 
 1 
 
 III 
 
 \i 
 
 34 
 
 HI 
 
 33 
 
 Fage. 
 
 IG 
 
 16 
 101 
 
 yo 
 
 35 
 23 
 
 25 
 26 
 
 74 
 
 18 
 
 13 
 
 Hi 
 
 16 
 
 16 
 
 IS.\> 32 
 
 n, 13 
 
 &45 
 
 l.jj)
 
 INDEX. 
 
 Subject. 
 
 Tables of Sanctioned Estabts. to be kept correct 
 up to date ........ 
 
 Tabuiae Statements. A brief analysis of their contents 
 to be given ........ 
 
 Technical Section. Instructions for printing work for 
 the— 
 
 Telegram to Sect, of State. Issue of a — on import- 
 ant questions ....... 
 
 . Issue of a — when it is 
 
 proposed to anticipate his sanction to expenditure 
 
 Telegrams. Registration of — received in office 
 
 TO AND from Sect, of State. Rules relating 
 
 to— 
 
 - - to Sect, of State. All draft — to be sub- 
 
 mitted to Secy, with the papers connected with 
 them, before they are fair-copied for issue 
 
 ' on matters connected 
 
 with Store Indents ...... 
 
 Telegraph cases. Dealing of — in the Civil Woiks 
 
 Branch ........ 
 
 - Message Issue Book. Instructions for 
 
 keeping up a — for each Branch 
 Telegraphs. All business connected with— is conducted 
 
 in the P. W. D., Govt, of India .... 
 
 Telegraphic Messages, Inland. Numbering and letter- 
 ing of — ........ 
 
 Messages. Rules relating to— on the 
 
 public service .... ... 
 
 Theft of papers. Caution in regard to— . 
 
 Torn or frated Papers. Repairing of — 
 
 Tour (or hill jouknet) chakges are subject to special 
 
 rules of the Finance Dept. ..... 
 
 Trade, business or profession. Prohibition to carry 
 
 on any — ....... 
 
 Transfer of officers. Returns of — 
 
 of Executive and Assistant Engineers of the 
 
 Railway Branch ....... 
 
 ■- of officers of the Accounts Branch 
 
 Transfers of clerks. Arrnngemcnt for the — fmm 
 
 the Upper or Louver Division of one Govt, office to that 
 
 of another ....... 
 
 Transit charges ....... 
 
 Travelling Bills ....... 
 
 Umbrellas for chaprassis. Supply of — 
 Unanswered references. Submission of a list of — , 
 
 monthly ... . . • . 
 
 Unauthorised communication to the public of papers 
 
 or of information on official matters, prohibited 
 Under-Sec EETART. An — to be placed in charge of a 
 
 Branch ........ 
 
 . . • Powers of the — . . . . 
 
 • — . Responsibility of — to see that all 
 
 Standing Orders are duly attended to . . . 
 Secretaries to exercise control over all routine 
 
 business 
 
 by- 
 
 Cases which may be disposed of 
 Duties and responsibilities of — 
 
 for all the business done in their Branches 
 
 10 
 
 26 
 
 12 
 
 26 
 
 8 
 5 
 
 25 
 
 42 
 
 Ch.ipter. I Page. 
 
 V 
 IV 
 
 X 
 VII 
 
 II 
 
 IV 
 V!I 
 
 27 
 
 VII 
 
 8ld 
 
 III 
 
 4 
 
 III 
 
 70 
 
 IV 
 
 1 
 
 I 
 
 71 
 
 IV 
 
 26 
 33 
 
 20 
 
 VIII 
 
 VIII 
 
 IV 
 
 IX 
 
 30 
 28111^ 
 
 IX 
 III 
 
 28Uf 
 28lig 
 
 III 
 III 
 
 11 
 
 IX 
 
 41^ 
 
 28111/ 
 41(3) 
 
 IX 
 
 III 
 IX 
 
 7 
 
 VIII 
 
 34 
 
 VIII 
 
 22 
 
 28III 
 
 III 
 III 
 
 21 
 
 III 
 
 24 
 
 III 
 
 281 
 
 III 
 
 19 
 
 III 
 
 160
 
 INDEX. 
 
 Subject. 
 
 Undee-Seceetabies. Duty of — to peruse the Proceed- 
 ings submitted by Local Gov'ts, and bring to notice 
 irregularities th»t may occur therein 
 
 — — ^-^ , Geneeal Bbanch. Cases which may 
 
 be disposed of by the — , without submission to Secre- 
 tary 
 
 — . Rules for the tenure of office by — 
 
 . Tenure of appointments by — 
 
 Undisposed or cases. Submission of a list of — , monthly 
 Unofficial cases sent to other Depts. for opinion . 
 
 ■ coeeespondexce with Finance Dept. 
 
 Procedure to be followed in regard to — 
 
 between Depabtments. 
 
 System laid down in regard to — 
 
 ^. Keeping up of separate 
 
 for — 
 
 DOCUMENffS not to be referred to in official 
 
 papers, except by pencil notes . . , . 
 
 Refeeences. Checking of the list of — received 
 
 Manuscript copies of papers 
 
 not to be sent to Finance Dept. unless asked for 
 
 EEFEBENCE3. Preparation of a list of — sent 
 
 out ......... 
 
 from- 
 
 Eemoval of unimportant papers 
 
 received from Accountant 
 
 General or Director General of Railwiiys . 
 . Save in n^atters of routine, 
 
 no — to be made to other Depts. except under orders 
 of the Secretary ....... 
 
 to be sent to Hon'ble Member 
 
 prior to its transmission to Finance Dept. 
 Unimportant — to 
 
 and from 
 other Depts. and to and from the Telegraph Dept. 
 Uppee and Loweb Divisions. Recruitment of clerks 
 for the — how to be made . . . . . 
 
 Ubqent Cases. How to deal with— . . . . 
 
 Useless Papees. Checking of — put up with a case 
 
 — -^-^ EecOEDS. Rules to prevent accumulation of — . 
 Vacancies in the Office. Temporary arrangement for 
 
 filling — ... . . . . . 
 
 Vacancy. Filling of every alternate — . . . 
 
 Watee-bATES. Sanction to expenditure for — 
 
 Work and conteol exekcised oveu Local Govts. 
 
 Nature of — ....... 
 
 Working of Beanches. Rules relating to— 
 
 WoBKs Beaxch. ....... 
 
 Writing. Duty of officers of Branches to watch the 
 
 baud — of clerks ........ 
 
 Para. 
 
 28III 
 
 Appendix 
 
 23 
 
 4 
 
 18 
 
 24 
 
 14 
 
 19 
 
 23 
 
 20 
 
 24e 
 
 20 
 f 21 
 
 I 22 
 
 17 
 
 25 
 
 24/ 
 
 2816 
 
 9 
 ( 9 
 ^ 14 
 ( 27// 
 I 41 
 
 9 
 
 12 
 41(5) 
 
 1 
 
 27 
 
 r> 
 
 r 27/{- 
 
 i 2 
 
 Chapter. 
 
 Ill 
 
 III 
 YIII 
 
 II 
 
 II 
 
 II 
 
 II 
 
 II 
 II 
 
 II 
 
 II 
 II 
 
 II 
 
 II 
 
 II 
 
 III 
 
 IX 
 IV 
 IV 
 
 III 
 
 IV 
 VIII 
 
 IX 
 
 I.\ 
 
 IX 
 
 I 
 
 III 
 
 V 
 
 III 
 
 IV 
 
 IGl 
 
 Government of India Central Printing Office.— No. 442 1». W. D.— 17-3-Ul,— 200.

 
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