DA 
 
 Cfe 
 
 UC-NRLF 
 
 B N 071 SI A 
 

z 
 
 r 
 
 Congress 0f ^rtfjaeokgkai S^aaiim 
 
 IN UNION WITH THE 
 
 DIRECTIONS FOR RECORDING CHURCHYARD AND 
 CHDRCH INSCRIPTIONS. 
 
 (Approved by the Congress held on July 3rd, 1907.) 
 
 1. Every inscription must be noted— in cases where the 
 lettering is illegible, the fact must be so stated. 
 
 An effort should be made to recover at least the name and 
 date, but attempts to clean the lettering must not be made without 
 the permission of the clergy in charge. A rubbing with heel-ball 
 or a photograph may often be taken with advantage. 
 
 Much depends on the fall of the light ; an inscription that 
 cannot be read in the morning may be quite clear in the evening. 
 
 2. It is desirable that where possible transcripts should be 
 signed as correct by the Rector or Vicar, as a copy so certified 
 would be received in evidence when the original inscription has 
 become defaced. 
 
 3. It will much facilitate work and subsequent reference if a 
 rough plan of the churchyard is made and referred to by letters or 
 numbers. 
 
 4. The form and material of the memorial must be stated— 
 whether Altar tomb (inscribed on top or sides or both), head-stone, 
 wooden rail, cross, or slab. 
 
 jv?97766 
 
5. The record should be on white foolscap paper of good 
 quality, or on good quality typing paper, and writing must be on 
 one side only. 
 
 The sheets should not be overcrowded and each sheet should be 
 complete in itself, with one or more entries. 
 
 A few blank lines, varying in number with the importance of 
 the subject, should be left at the end of each entry, for the addition 
 of further particulars. 
 
 6. The name of the County should be entered at the top, 
 followed by the name of the Church. 
 
 Verbatim transcripts are the most valuable, and are strongly 
 recommended ; many authorities decline to approve any other. 
 
 7. When transcripts are not made verbatim, the following rules 
 should be observed : — 
 
 The words, " Here lieth the body of " ; or " In memory 
 of" must be recorded, as the latter do not always indicate 
 an interment, but it is not necessary to give religious 
 observations, such as "in hope of a joyful resurrection"; 
 nor texts nor poetry, unless these have personal application. 
 Every fact, however trivial, must be noted, such as age, 
 residence, occupation of self or parents, or relatives, or cause 
 of death. No alteration in the sequence of the inscription 
 must be made. 
 
 8. The following abbreviations are recommended : — 
 
 b. — born. 
 
 inf.— 
 
 infant. 
 
 d. — died. 
 
 m. — 
 
 married. 
 
 dau. — daughter. 
 
 mem.— 
 
 - memory. 
 
 grs. — grandson. 
 
 par. — 
 
 parish. 
 
 grd. — grand-daughter. 
 
 s. — 
 
 son. 
 
 h. — husband. 
 
 wid.— 
 
 widow. 
 
9. The entry should be made somewhat in the following 
 manner : — 
 
 SURREY. Coulsdon, St. Mary ; Churchyard. 
 
 (i.) Headstone as follows, and footstone uninscribed — 
 
 DOE, John, of Brownshill, Coulsdon, surgeon, 
 F.R.C.S.,and J.P., b. ist June, 1740— d. 5th Jan., 1800— 
 of a fall from his horse — s. of John Doe and Mary his wife 
 — of Hill House, Blackheath, Kent, and grs. of Sir James 
 Doe, of Leyton, Warwickshire, one of His Majesty's 
 Judges of the Common Pleas — this tombstone is erected 
 by his wid. 
 
 Also of Mary his wife— b. 2nd Jan., 1745 — d. 2nd Feb., 
 18 10 — dau. of Richard Roe and Ellen his wife — of 
 Caversham, near Reading. Also of George, only 
 surviving s. of the above (dates as above). Also of 
 Mary, wid. of John Stubbs of Chelsfield and dau. of 
 John and Mary Doe (dates as above). 
 (2.) Altar tomb — Smith family, covered with ivy, probably 
 
 1 8th Century. 
 
 (3.) Headstone — name illegible — date partly ditto, 18th 
 Century. 
 
 10. Where stones are richly carved, or in any way exceptional, 
 they should be described. 
 
 11. Quaint or interesting poetry or other matter may very well 
 be quoted, and early inscriptions (say, previous to 1700) should 
 certainly be given in full. 
 
 12. Inscriptions in Churches should always be copied in full, 
 with descriptions of the tombs and of any Arms. 
 
 Careful notes should be made of any Coats- of- Arms or Heraldic 
 Achievements that may appear not only upon monumental stones 
 but also in stained-glass windows, or elsewhere, as on Hatchments, 
 'Banners, &c. 
 
13. To avoid duplication of work, reference should be made 
 before undertaking a transcript to the Hon. Sec. or Librarian of 
 the County Society, to ascertain if a transcript is known to have 
 been already made. 
 
 For the same reason, early notice should be sent of the 
 undertaking and completion of any transcript. 
 
 Where no County Society exists, notice may be sent to the 
 Hon. Sec. of the Committee, who will keep a list. 
 
 14. Should any question arise of special difficulty as to 
 treatment, the Committee will be glad to give assistance. 
 
 15. In addition to those in Churchyards, it is very desirable 
 that the inscriptions in burying grounds attached to Chapels and 
 Meeting-houses should also be recorded. 
 
 16. When all the inscriptions of a Church or Churchyard have 
 been completed, they should be sent to the Secretary of the 
 County Society for preservation in the Society's Library, or in 
 some suitable Institution. 
 
 17. When the whole of an Archdeaconry, Rural Deanery, or 
 some such division has been completed, it will be for Societies to 
 consider whether they can print the records in full, or an Index 
 to them. It is very desirable that they should be printed in full. 
 
 1 8. Use may often be made of Parish Magazines for reproducing 
 these Instructions, appealing for workers, and in some cases, for 
 printing the results. In the latter case, arrangements should be 
 made for printing off a certain number — say 50 to 100 copies, 
 which can afterwards be bound up. 
 
 RALPH NEVILL, F.S.A, Hon Sec, 
 
 Castle Hill, Guildford. 
 
IN UNION WITH THE 
 
 Sterietg 0f ^nfiq»ar«s of Sftorotam. 
 
 CHURCHYARD INSCRIPTIONS. 
 
 The following instructions for transcription have been drawn 
 up in response to the reference from the Congress of 1906, 
 and have been approved by the Committee, constituted as 
 follows : — 
 
 Lord Balcarres, M.P. F.S.A. (in the Chair). 
 
 Sir George J. Armytage, Bart. F.S.A. (Chairman of 
 
 Council, Harleian Soc). 
 C. H. Athill, Esq. F.S.A. (Richmond Herald). 
 W. Bruce Bannerman, Esq. F.S.A. (Hon. Sec. Harleian 
 
 Soc). 
 C. B. Partridge, Esq. F.S.A. 
 J. Horace Round, Esq. LL.D. 
 Ralph Nevill, Esq. F.S.A. (Hon. Sec). 
 
 It is felt that it is most desirable that there should be a uniform 
 system, and that it will much promote transcription if a paper 
 of simple rules can be ready at hand for distribution to anyone 
 who may wish to take up the work. 
 
 The record of Churchyard inscriptions is important, because 
 these are so perishable and because, although they must not be 
 taken to be necessarily accurate, they frequently give much more 
 information than Registers, or other formal records. 
 
 No attempt has been made to limit the date ; in most populous 
 places, the churchyards have for some time been closed, and in 
 others the work of recording up to date will be insignificant. 
 
 Verbatim transcripts are the most valuable and are strongly 
 recommended ; many distinguished authorities decline to approve 
 any others. 
 
It is felt, however, that to insist on the record of formal 
 expressions, may unnecessarily limit the supply of workers, but 
 no alteration of the sequence of the words of the Inscription must 
 be made, nor the Inscription thrown into Index or alphabetical 
 forms ; an Index can be profitably added. 
 
 Some transcribers make a rough sketch-plan of the Churchyard 
 and refer to the divisions by letters ; this is recommended as a 
 useful method, but is not essential. 
 
 It will be an advantage if the transcripts be verified and signed 
 by the clergy or by some other well known and competent 
 person. This could, however, be done after the deposit in the 
 Libraries and previous to publication, and although desirable, is 
 not essential. 
 
 In addition to those in Churchyards, it is very desirable that 
 the inscriptions in burying grounds attached to Chapels and 
 Meeting-houses, should also be recorded. 
 
 When all the inscriptions of a Church or Churchyard have been 
 completed, they should be sent to the Secretary of the County 
 Society for storage in the Society's Library, or in some suitable 
 Institution. 
 
 When the whole of an Archdeaconry, Rural Deanery, or some 
 such division has been completed, it will be for Societies to 
 consider whether they can print the records in full, or an 
 Index to them. It is very desirable that they should be printed 
 in full. 
 
 Use may often be made of Parish Magazines for reproducing 
 these Instructions, appealing for workers, and in some cases, for 
 printing the results. In the latter case, arrangements should be 
 made for printing off a certain number — say 50 to 100 copies, 
 which can afterwards be bound up. 
 
Gaylamount 
 
 Pamphlet 
 
 Binder 
 
 Gaylord Bros.. Inc. 
 
 Stockton, Calif. 
 r. M. Reg. U.S. Pat. Off. 
 
 U.C.BERKELEY LIBRARIES 
 
 CDSllEmSD 
 
 RETURN CIRCULATION DEPARTMENT 
 !©■► 198 Main Stacks 
 
 LOAN PERIOD 1 
 HOME USE 
 
 2 
 
 3 
 
 4 
 
 5 
 
 6 
 
 ALL BOOKS MAY BE RECALLED AFTER 7 DAYS. 
 
 Renewls and Recharges may be made 4 days prior to the due date. 
 
 Books may be Renewed by calling 642-3405. 
 
 DUE AS STAMPED BELOW 
 
 NOV 1 / 1998 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 FORM NO. DD6 
 
 UNIVERSITY OF CALIFORNIA, BERKELEY 
 BERKELEY CA 94720-6000