f«*44W*rt' !»rij:5:a>jcn:ai:t»;i:i l(IMtm«iRiH lie service 345 Retiring 349 Under A. R. 148 341 Under A. R. 148;^ 342 Under G. O. 31, 1912 343 Certificates 338 Company return 208 Council of administration in case deceased soldier 344 Par. No. (MODELS, contd.) Detached service report, annual ....277 Discharges 278 Entries on survey reports 292 Final statement 279 Findings and recommendations of surveying officer : Barrels and receivers ..266; 271 Damage to property by soldier ...269 Damage to property by transit 267 Desertion 268 Loss, or destruction of property by soldier 269 Mule, loss 270 Rifle 266; 271 Shoes 272 Telescopic sight 273 When property is examined but condition is not as stated . .265 (c) When property is examined and finding of facts is as stated, 265 (b) When no property is examined and finding of facts is as stated, 265 (a) Indorsements, correspondence order 6 (22) ; 7 Inquest report 354 Inventory of effects 281 Letters : Appointment of N. C. Os 60 Assignment of quarters 74 Boards of officers, request for, under: A. R. 448 60a A. R. 148'/^ 314 (a) Par. 33, Regulations for Regu- lar Army Reserve 60b Change of name .61 Civil service examination, dis- charge after passing 66 Clemency 62 Delay in returning to station 63 Detached service, report going on.. 64 Discharge by purchase 65 Discharge for convenience of Government 60 Discharge on account of depen- dent relatives . .67 Discharge when in hands of civil authorities 68 Drill schedule 68^ Examination for appointment as Ordnance Sergeant 69 Examination for appointment as Quartermaster-Sergeant 70 Furlough 71 Leave of absence — ■ Application 72(a) Change of address 72 (e) Change of status 72(f) Reporting departure 72 (b) Reporting departure when leave becomes effective upon reach- ing U. S 72 (c) Report upon reaching U. S. ..72(d) Return 72 (g) Return to foreign station from U. S 72 (h) Publications, request for 11 Qualification in marksmanship 73 Quarters, assignment of 74 [8] Par. No. (MODELS, contd.) Rifles, targeting 78 Transfer 79 Transportation on Army transport. .80 Morning report 207 (a) Musical instruments, surveying .... 256'^ ; 265'/. Muster roll. Instruction for preparation of rolls 294 Muster roll data 295 Mustering by telephone 295a (For "Model" muster rolls, see pages 255-257.) Pay roll. See pages 276-277 Orders: Battalion 177 Company 219 General forms 83 5^ "Models," Post general orders: Assuming command 139 Death of officer 161 Fire 140 Fourth of July 141 Funeral 14^- Labor day 143 Memorial day 144 Muster and inspection 145 Relief and appointment of quar- termaster 146 Relinquishing command of post, 147 Servant debarred from post ....148 Service and roll calls 149 Washington's Birthday 150 "Models," Post special orders: Audit of post exchange accounts and taking stock 127 Boards of officers 128 A. R. 30 128 (j) A. R. 148 128 (h; A. R. 148'/^ 128 (i I A. R. 1631^ 128(a) A. R. 465 128 (k) A. R. 709 128 (1) Cutting down trees 128(b) G. O. 31, 1912 128 (g) Investigating accidental death 128 (c) Loss of private property in military service . -. 128 (e) Marking examination papers, 128 (f) Extra duty 129 H unting leave 131 Leave of absence 130 Loss of funds 128 (d) Prisoner transported to place of confinement 132 Probation for remainder of con- finement 133 Remission of summary court sentence 134 Removal of charge of desertion. 133 J/i Sick leave 130 (c) Special court-martial 135 Transportation of prisoner to place of confinement 132 Travel 137 Par. No. (MODELS, contd.) Proceedings of Post Exchange Coun- cil 347 Proceedings of Post Exchange sub- committee of noncommissioned officers 348 Ration return 282 Regiment : Appointment N. C. Os 164 Assigning officer to company ....165 Reduction of N. C. 167 Relief from command of company.. 166 pany 166 Relinquishing command 162 Retirement of enlisted meia 163 Transfer of enlisted men 168 Remarks for muster rolls 294 Remarks for pay rolls 299 Sick report 207(b) War Dept. "Correspondence model" ...7 War Dept. correspondence order 6 Money. See, "Funds." Morning report: Model 207 (9) Post headquarters 112 To be submitted after drill ....13(3) Muster order 145 Muster rolls: Instructions on form 294 "Model Remarks" 294 Muster roll data 295 See pages 255-257 for "model" muster roll. N Noncommissioned officer: Letter recommending appointment. .60 Letter requesting reduction 76 Order appointing: Battalion 177 Regimental 164 Order reducing 167 Non-personal services 194 Notes on forms, importance of read- ing 5 (a) Numbering : Inclosures 6 (9) Indorsements 6(11) Letters 6 ( 1 ) Pages of letters 6(15) Paragraphs of indorsement ....6(11) Paragraphs of letters 6(2) o Office marks on — Inclosures fi (9) Letters 6(6) Letters and indorsements .'' ; 9 Officer, death of, action to be taken.. 3.05 Officers reporting at post hdqrs. daily 4 (10) Official communications: Not to be addressed through The A. G 28 Prompt r.eplies to 27 To be addressed to office, not to officer 34 [9] Par. No. Omission of — Ceremonial forms in letters .... 6 (4) & (13) Hyphen in title designations 40 Opinion to be expressed on all letters forwarded 48 Opinions, official, applications for ....49 Orders : Battalion 177 "By command," "By order" 83 "By command," "By order," in signing orders 83 Classification 81 Company ■ 219 Corrected copy 85 Field 88 Files, company 207 (c) Forms for 835^ General orders, definition 81 Indices, post headquarters 106 Last number of preceding series noted on first number of new series 84 Numbering 82 "Orders," definition 81 Post 126-138 Regimental 161-168 Skipping of serial number 86 Special orders, definition 81 W. D., on reduction of paper- work 4 (13; See, "Orders," under "Models." Ordnance officer. See, "Post Ord- nance Officer." Ordnance pamphlets for surveying officers 242 Ordnance property: Classification noted on survey reports 291 Surveying 242-249 Ordnance Sergeant, letter request- ing examination as 69 P Pages of letter, numbering 6(13) Paper, waste of 5 (o) Paperwork : An essential feature of military life..l General principles 1 Making unnecessary for ourselves. . .2 Pointers worth knowing 5 Reduction and simplification 4 Subordination to tactical training War Dept. orders on reduction of 4 (13) Paragraphs of indorsements, num- bering 6(11) Paragraphs of letters, numbering . .6 (2) Pass systems 4 (12) Pay rolls: Authorized abbreviations 300 Change for company collections ..297 Extra duty as switchboard oper- ator or for employment in Alaska on Washington-Alaska telegraph system 301 Par. No. (Pay Rolls, contd.) Instructions for preparation of rolls 298-300 "Model" remarks 299 Payment of troops by quartermaster, 201 Permanent address of all officers ....36 Personal and non-person2d services ..194 Personal interview: Obtaining information by 4(9) Routine matters to be disposed of by 13 (1) Personal services 194 Pigeon-hole box, use of, at post hdqrs 4(10) Pointers worth knowing 5 Post adjutant 89 See, "Post Headquarters." Post administration, reduction of 4 Post Engineer Officer: Reconnaissance instruments 232 Requisitions 231 Returns 230 Post exchange council book 117 Post Exchange Officer: Books to be kept 239 Proceedings of Post Exchange Council 238 Reports 237 Post Headquarters : Adjutant; Efficiency 89 Transacts business of office over signature 46 Army Regulation paragraphs 91 Blank forms 108 Books and records 109 Books of reference 125 Bulletin board 96 Business routine of office 92 Card-record system 110 Card-system "Tickler" 100 Case for r.eference books 105 Consolidated morning report 112 Correspondence book 110 Daily bulletin 96 Daily sick report 113 Delivery envelopes 94 Desertion circulars 120 Document file Ill Duplicating device 102 Electric bells 104 Files of orders 115 Four-basket system 98 Guard roster 114 Indices of current orders and bulletins 106 Indorsement forwarding G. C. M. charges 151 Information slips 95 Labor-saving devices and conven- iences 94 "Models" of general orders: Assuming command 139 Fire HO Fourth of July 141 Funeral , 142 Labor day 143 Memorial day 144 Muster, and inspection 145 [10] Par. No. (Post Headquarters, contd.) Relief and appointment of quar- termaster 146 Relinquishing command 147 Servant debarred from post ....148 Service and roll calls 149 Washington's Birthday 150 "Models" of special orders: Audit of Post exchange accounts and taking stock 127 Boards of Officers : Cutting down trees 128(b) Investigating death of soldier, 128 (a); 128 (c) Loss of funds 128 (d) Loss of private property in military service 128 (e) Marking examination papers 128 (f) Under A. R. 30 128 (j) Under A. R. 163 J^ 128 (a) Under A. R. 148 128(h) Under A. R. 148^ 128 (i) Under A. R. 465 128 (k) Under A. R. 709 128 (1) Under G. O. 31, 1912 128(g) Council of administration in case deceased soldier 128(a) Extra duty 129 Hunting leave 131 Leave of absence 130 Prisoner transported to place of confinement 132 Probation for remainder of con- finement 133 Remission of summary court sentence 134 Sick leave 130 (c) Special court-martial 135 Transportation of prisoner to place of confinement 132 Travel 137 Memorandum receipts 118 Memorandum slips 99 Plat of land at post 119 Post exchange council book 117 Printing press 101 Records of post noncommissioned staflF 123 Reduction and simplification of paperwork 4 Reports, returns, estimates, and requisition 151 J4 Rubber stamps 97 School record 121 Sergeant-major 90 Summary court records 124 Typewriter 103 Posting Army Regulations 3 Post noncommissioned staff, records. 123 Post Ordnance Officer: Blank forms 223 Ordnance Department books and pamphlets 226 Reports, returns, and requisitions. .222 Post Prison Officer: Returns and requisitions 236 [11] Par. No. Post quartermaster. See, "Quarter- master." Post Recruiting Officer: Blank forms 229 Reports 227 Post sergeant-major 90 Post Signal Officer: Books of reference 234 Reports, returns, estimates, and requisitions 23> Survey and disposition of Signal Corps property 235 Preliminary investigation of charges. 331 President of board 340 Press copies of letters 6 (17) Printing press 101 Prison Officer: Returns and requisitions 236 Prisoner, transfer to place of confine- ment : .Action to be taken 327 Order for transportation 132 Private property, loss in public service, action to be taken ...323 Probation, order placing prisoner on, 133 Proceedings of: Boards : Adjusting ordnance accounta- bility of deceased officer 346 Examination for appointment as 2nd Lieut 351 Examination for promotion 350 Examination for transfer 352 Loss of private property in pub- lic service 345 Preparation 340 Retiring 349 Under A. R. 148 341 Under A. R. 148'/^ 342 Under A. R. 163^ 343a Under G. O. 31, 1912 343 Post Exchange Council 347 Post Exchange 'Sub-committee of N. C. Os 348 Prompt replies to communications ...27 Property: Responsibility, individual, in com- pany 207 (i) Q. M. — Accountability; all author- ized ways of coming into possession of Q. M 196(a) That should be recommended foi action of inspector 26*. That may be recommended for destruction by surveying offi- cer 260 Public building, damage or destruc- tion, action to be taken 303 Publications, letter requesting 77 Q Qualifications in marksmanship, let- ter reporting 73 Quartermaster: Accountability 196 Advice of allotment 184 Allotments by department quar- termasters 184 Par. No. (Quartermaster, contd.) Appointment, order 146 Apportionments by Quarte.rrna$ter General 1 83 Appropriations by Congress ......182 Authority necessary for expendi- ture of money, etc 193 Blank forms 203 ; 20-1 Blank forms to be used in paying for supplies or services 192 Books, orders, circulars, and other publications 205 Classification of supplies 186 Emergency expenditure 193 Estimates and requisitions: Disposition 191 Forms to be used 187 Item numbers to be entered ....190 Prices to be stated 188 Final statements, payment 201 Forms to be used in paying for supplies or services 192 (Estimates and requisitions, contd.) Functions of Quartermaster Corps. 180' Funds: Accountability 196 (b) How procured in time of peace . .185 How procured in time of war ...195 Only authorized ways of coming into possession of Q. M 197 Only authorized ways of leaving possession of Q. M 198 Transfer 199 Item numbers 190 List of awards 189 Nature of paperwork 179 Non-personal services 194 Payment of troops 201 Personal and non personal services. 194 Personal services 194 Procurement of money 181 Property accountability 196(a) Property, only authorized ways of coming into possession of U. M 196(a) Relieving, order 146 Reports, returns, estimates, requi- sitions, and other papers 206 Requisitions. See, "Estimates." Services, classification 194 Services, how procured in time of — Peace 194 War 195 Special deposit account 200 Subsistence branch 202 Supplies, how procured in time of peace 186 Supplies, only authorized ways of coming into possession of Q. M 196 (a) Supplies, Q. M., how procured in time of — Peace 186 War 195 Transfer of funds 199 Quartermaster property, surveying ..255 Quartermaster Sergeant, senior grade-instructor, letter re- questing examination as 70 Par. No. Quartermaster supplies, in company, how obtained 216 Quarters, letter requesting assign- ment of 74 R Rank, insertion, after place for sig- nature 5 (^^ Rank and regiment after signature ...38 Ration return: Monthly submission 4 (8) Preparation ("model") 282 ^ Rebluing rifles 252 Receipts for certain papers unneces- sary 4(5) Reconnaissance instruments, allow- ance for posts 232 Record card system of correspon- dence 11> 12 Recorder, junior member of board . .340 Record of rifles 207 (o) Record of size of clothing, company 207 (s) Records. See, "Books and Records." Records of post noncommissioned staff 123 Recruiting Officer. See, "Post Re- cruiting Officer" 227 Recruits, assignment of, by written order unnecessary 4(6) Reduction of N. C. O., letter re- questing 76 Reduction of paperwork: Suggestions for 4 War Dept. orders on 4(13) Regiment, heading of letters and indorsements 10 (b) Regimental form of order 833/2 (b) Regimental headquarters: Books of record, reports, etc 153 "Models" of orders: Appointment N. C. Os. . 164 Assigning officer to company ...165 Death of officer 161 Reduction of N. C. 167 Relief from command of com- pany 166 Relinquishing command 163 Retirement of enlisted man ....163 Transfer 168 Nature of work when in post ....152 Returns and reports 169 Regimental unit supply officer 226a Regimental supply officer 226a Release of general prisoner, action to be taken 324 Relinquishing command, order 147 Removal of charge of desertion, order 133a Replies, prompt, to communications ..27 Reports and returns: Adjutant 1515^ Company commander 221 Damage to public building 303 Death and disposal of remains, preparation 283 Death of civilian employee 304 Death of officer 305 Death of soldier 306 [12] Par. No. (Reports and returns, contd.) Deserter, surrender or delivery ...325 Desertion 309 Detached service, by officers ......277 Discharge on certificate of disa- bility 312 Escaped general prisoner, surren- der or delivery 326 Escape of general prisoner 317 Furlough to Regular Army Reserve. 320 Individual classification in rifle practice 284 Injury to civilian employee 322 Insane soldier 321 Officer testing inaccurate rifles ...285 Periodical reports rendered whether or not anything to report ..5 (k) Post commander ISIJ^ Post ordnance officer 222 Post quartermaster 20*5 Post recruiting officer 227 Post signal officer 233 Regimental commander 169 To The A. G., in case death of soldier by drowning 308 Weekly, of G. C. M. charges on hand 336 Reporting daily at post hdqrs 4 (10) Requisition : Company 221 Post Engineer Officer 231 Post Ordnance Officer 222 Post Prison Officer 236 Post Signal Officer 233 Publications 77 Quartermaster: Disposition 191 Forms to be used 187 Item numbers to be noted ....190 Prices to be stated on 188 Q. M. supplies for company 216 To or through post commander, 151}^ Retained copies: Always keep 41 Of letters and indorsements 6 (16) Of rolls, returns, etc., in com- pany 207 (1) Retiring board, proceedings 349 Retirement of enlisted man, order ..163 Return, company 208 Rifles: Inaccurate: Degree of inaccuracy warrant- ing replacement 253 Letter requesting targeting of ..78 "Model" finding and recom- mendation of surveying officer 266; 271 Preparation of survey report ...288 Report of testing officer 285 Rebluing 252 Record of 207 (o) Surveying 253 Roster, duty, company 207 (b) Routine administration to be sub- ordinated to training 13(2) Routine matters to be disposed of by personal interview ....13 (1) Par. No. Rubber stamps: Company 26; 220 (a) Post Headquarters 26 ; 97 Saving ourselves unnecessary paper- work 3 Separate battalions 178 Servant barred from post, order ....148 Service and roll calls 149 Service record : In company 207 (j) Preparation 276 Services : Classification 194 How procured in time of — Peace 194 War 195 ("Sgd") before copied signatures, 5 (h) Shoes, surveying: "JModel" finding and recommen- dation 272 Preparation of survey report ....292 War Dept. instructions 256 Sick leave, order granting 130 Sick report, "model" 207(b) Signal Corps property, survey and disposition 235 ; 257 Signal Officer. See, "Post Signal Officer." Signature : I.egible and in ink 46 Rank and regiment after 38 Rank and regiment to be inserted after place for S (d) ("Sgd") written before, when copied 5 (h) To letters 6(3) Signing: Communications : By whom signed 30 "By order," "By command" 31 Orders "By command," "By order," 83 Retained Copies of letters and in- dorsements with initials ..6 (16) Routine indorsements with initials 6 (14) Simplification of paperwork: Suggestions 4 War Dept. orders 4(13) Size of clothing, record 207 (s) Special court-martial, order conven- ing, and order publishing sentence 135 (a, b, & c) Special delivery in case of telegrams, 59 Special deposit account 200 Special orders, definition 81 Stamps, postage 37 Statem.enl of charges, preparation ...286 Statement of clothing charged to enlisted men, company ....207 (q) Statements by enlisted men, veri- fication of 42 Sub-committee, Post Exchange: Order convening . 136 Proceedings of meeting 348 [13] Par. No. Subsistence branch of Q. M. C 202 Summary court: Forms of finding and sentence ....353 Investigation of death ...306(d); 354 Older remitting sentence 134 Records : Company 207 (p) Post headquarters 124 Summary of evidence expected in case of charges 333 Supplies, Q. M.: All authorized ways of coming into possession of Q. M 196(a) Classification 186 How obtained for company 216 How procured in time of — Peace 186 War 195 Surrender of: Deserter, action to be taken 325 Escaped genera] prisoner, action to be taken 326 Surveying officer: Army Regulations affecting 241 Bacon can 245 Band instruments 256 ji;' 265!^ Barrels and receivers 253 ; 266 Canteen 247 Cartridge belts , .248 Cleaning rods \[ ^249 Condiment can " ' | '746 Damage to property by soldier ..!.'269 Desertion 268 Engineer property ] J258 Findings, usual ' ". " ' 259 Knife "250 Loss of property by soldier 269 Loss of small arms ?64 Meat can \ ]251 Necessary knowledge .'.!!!! ^240 Only ordnance property beyond repair in organization to be recommended for repair or destruction 244 Ordnance pamphlets .'.!.. 242 Ordnance that may be turned in to' Arsenal upon recommendation of surveying officer 243 Property should not be turned in to post ordnance officer for repair 262 Property that may be recom-' mended for destruction 260 Property that should be recom- mended for action of inspector, 261 yuartermaster property 25 5 Rebluing rifles ........;: 252 Recommendations, usual 259 Relieving officers from ■'respon-" sibihty "^ ,--, Rifles: ^^^ "Model" finding and recom- mendations 266; 271 Kel)lumg ' 252 When inaccuracy' ' war'ran'ts ' 'r'e'- ' placing 253 Shoes 9\V:i7h Signal Corps property ■.'.'.'.'.■.'.■...'. 257 Par. No. (Surveying officer, contd.) Telescopic sight 254 ; 273 Tentage 257 V2 Usual recommendations 259 Survey reports: Barrels and receivers 288 ; 292 Classification of ordnance property to be noted 291 Inaccurate rifles 288 "Model" entries 292 Quartermaster supplies 292 Quartermaster supplies, prepara- tion of survey report 293 Receipt on face of report for ordnance property replaced ...290 Shoes, "model" entry 292 Value of ordnance property de- stroyed noted on report .289 Synopsis of evidence expected in case of charges 333 T Tactical instruction to precede routine administration 13(3) Target records, company 207 (t) Targeting rifles: Letter requesting 78 Report of testing officer 285 Telegrams: Consolidation of several into one message 56 Form used 51 In case of leaves 57 Night telegrams ...55 Number of words reduced to mini- mum 58 Numbers to be in words 52 Official copies by mail S3 Sent only in emergency 54 Special delivery 59 Telephone, use of, in administra- tive work 4 (3) & (9) Telescopic sight: "Model" entry on survey report ..292 Surveying 254 ; 273 Tentage, surveying 2575^ Testing inaccurate rifles, report 285 "The War Dept. Correspondence File" 11 (e) "Tickler" 100 Title designations, omission of hyphen, 40 Titles, abbreviation of 39 Training and instruction to precede routine administration 13(2) Transfer, letter requesting 79 Transfer of officer, proceedings of board 352 Transfer of prisoner to place of con- finement, action to be taken ..327 Transfer of Q. M. funds 199 Transfer of soldier from one organi- zation to another, action to be taken 328 Transportation on Army transport, letter requesting 80 Travel order 137 Trees, cutting, board on 128(b) Two-basket system, company 220(f) [14] Par. No. Typewriter: Company 220 (c) Post headquarters 103 Regimental headquarters 168a Typewritten papers to be read by clerk before submission ....5 (j) u Unit supply officers 226a Unnecessary paperwork: How to save 3 Making for ourselves 2 V Verbal orders instead of written in post administration 4(1) Par. No. Verification of statements by enlisted men 42 Vertical filing system 11 (e; w War Department: Correspondence File, The 11 (e) "Correspondence model" 7 Correspondence order 6 Orders on reduction of paper- work 4 (13) Waste of paper .5 (o) Weekly drill schedules 173 "Wishes," commanding officer 33 115J TABLE OF CONTENTS CHAPTER I GENERAL PRINCIPLES Paperwork an essential feature of military life — Making unnecessary paperwork for ourselves — How to save ourselves unnecessary paper- work — Reduction and simplification of paperwork — Pointers worth knowing. CHAPTER II CORRESPONDENCE War Department correspondence order — War Department corre- spondence "models" — Inclosures — Heading of letters and indorse- ments — Keeping record of correspondence — Record card systein — Correspondence book and document file — "Model" entries in cor- respondence book — Just what is to be entered in the correspondence book — Just what is to be entered in the document file — Numbering of items in correspondence book, papers in document file, and entries in index — Indexing — Space after entries in correspondence book — Com- munications not to be entered twice in same correspondence book — Differently numbered papers on related matters — Withdrawing papers from document file — Brief notations in certain cases — Serial numbers in document file not complete — Abbreviations — Office stamps — Prompt replies to official communications — Official communications not to be addressed through The Adjutant General of the Army — Correspon- dence through battalion commanders — Signing of communications by staff officers— "Calling" and "Inviting attention"— "Wish" and "desire" — Addressing of official communications and preparation of checks — Envelopes — Permanent address of all officers — Stamps — Abbreviation of titles — Omission of hyphens in title designations — Verification of statements by enlisted men- — Letters of transmittal — Confidential com- munications — Channels of communication — Expression of opinion on all papers forwarded — Applications for official opinions — Use of colored inks — Telegrams: Blank form; numbers to be in words; official copies by mail; telegraph and cable to be used only in case of urgency; night telegrams to be sent when practicable; consolidation of several tele- grams into message; telegrams in case of leaves; number of words to be reduced to minimum; special delivery — Numerous "models" of letters. CHAPTER III ORDERS Classification — Numl)ering — "By order" and "By command" — Gen- eral forms for orders — Last number of preceding series noted on first number of new series — Corrected copy — Skipping of a serial number — "Model" orders — Field orders. [16] CHAPTER IV POST HEADQUARTERS The Adjutant — The Sergeant-Major — Army Regulation paragraphs affecting office — Business routine of the Adjutant's office — Reduction and simplification of paperwork — Labor-saving devices and con- veniences — Delivery envelopes — Information slips — Bulletin board — Daily bulletins — Rubber stamps — Four-basket system — Memorandum slips — Adjutant's card-system "Tickler" — Printing press — Duplicating devices — Typewriters — Electric bells — Case for reference books — Indices of current orders and bulletins — Useful forms — Blank forms to be kept on hand — Books and records: Correspondence book or record card system; document file; consolidated morning report; daily sick report; guard roster; post exchange council book; plat of land at post; desertion circulars; school record; returns and reports; records of post noncommissioned staff officers and others not belonging to organizations; summary court records; books of reference — "Models" of special orders — "Models" of general orders — Reports, returns, estimates, and requisitions to be made by, to, or through the post commander. CHAPTER V REGIMENTAL HEADQUARTERS General nature of work when in post — Books of record, reports, and other papers to be kept at headquarters — "Models" of regimental orders — Returns and reports to be made by, to, or through regimental commander. CHAPTER VI BATTALION HEADQUARTERS "Battalion headquarters," correct use of expression — Battalions ORGANIZED INTO REGIMENTS, ADMINISTRATIVE DUTIES: Efficiency reports; weekly drill schedules from company commanders; quarterly inspec- tion of company funds; quarterly inspection of chaplain's fund; correspondence through battalion commander; "models" of orders usually issued — Independent battalions. CHAPTER VII .THE QUARTERMASTER Nature of quartermaster paperwork — Functions and duties of Quar- termaster Corps — Procurement of money — Appropriations by Congress — Apportionments by Quartermaster General — Allotments by depart- ment quartermasters — How to get funds in time of peace — How to get supplies in time of peace — Determination of proper form to be used in making estimates and requisitions — Prices to be stated on estimates and requisitions — List of awards — Item numbers to be entered on estimates and requisitions — Disposition of requisitions — Determination of proper forms to be used in paying for supplies or services rendered — Authority necessary in every case for expenditure of money or contraction of other obligations — How to procure ser- vices in time of peace — How to get funds and supplies, and procure services in time of war — Property accountability — Money accountabil- [17] ^^ ity — All the authorized ways that funds can come into a quarter- master's possession — All the authorized ways funds can leave a quartermaster's possession — Special deposit account — Payment of troops and settlement of final statements — Subsistence branch of the Quartermaster Corps — Blank forms to be kept in office — Blank forms to be carried into the field — Books, orders, circulars, and other pub- lications of record and of reference — Reports, returns, estimates, requisitions and other papers to be made by the quartermaster. CHAPTER VIII THE COMPANY Books and Records : Morning report ; daily sick report ; duty roster ; files of orders; company fund book; correspondence book; document file; delinquency record; property responsibility; descriptive list; descriptive card of public animal; retained copies of rolls, returns, etc.; memorandum receipts; abstract record of memorandum receipts; record of rifles; summary court records; statement of clothing charged to enlisted men; abstract of clothing; company target records; com- pany return — Blank forms (official) to be kept on hand — Blank forms (unofficial) — Books of reference and instruction to be kept in the company office — Requisition for quartermaster supplies — Usual duties of the company clerk — Army Regulation paragraphs aflfecting company administration — "Models" of usual company orders — Labor-saving devices and conveniences: Rubber stamps; "Tickler"; typewriter; company desk; book rack; two-basket system — Reports, returns, estimates, and requisitions to be made by company commanders. CHAPTER IX POST ORDNANCE OFFICER Reports, returns, and requisitions — Blank forms to be kept on hand — Ordnance Department books and records to be kept in office. CHAPTER X POST RECRUITING OFFICER Reports to be rendered — Blank forms to be kept on hand. CHAPTER XI POST ENGINEER OFFICER Returns to be rendered — Requisitions — Reconnaissance instruments. CHAPTER XII POST SIGNAL OFFICER Reports, returns, estimates, and requisitions — Books of reference — Survey and disposition of Signal Corps property. CHAPTER XIII POST PRISON OFFICER Returns and requisitions. [18J CHAPTER XIV POST EXCHANGE OFFICER Proceedings of meetings of Post Exchange Council — Books to be kept. CHAPTER XV THE SURVEYING OFFICER Necessary knowledge — Army Regulation paragraphs affecting sur- veying officers — Ordnance pamphlets surveying officer should have — Ordnance property that may be turried in to an arsenal upon the recommendation of a surveying officer — Only Ordnance property beyond repair in organization should be recommended to be replaced ior destroyed — Can, bacon — Can, condiment — Canteen — Cartridge belt — Cleaning rods^ — Knife— Meat can — Rebluing — Rifles — Telescopic sights — Quartermaster property — Defective shoes — Signal Corps property — Engineer property — Usual recommendations of surveying officers — Property that may be recommended for destruction — Relieving officers from ""esponsibility — In case of loss of arms — "Model" findings and recommendations. CHAPTER XVI PREPARATION OF VARIOUS FORMS AND OTHER PAPERS Instructions on forms — Descriptive card of deserter — Descriptive list — Detached service, report of — Discharges — Field return — Final statement — Furlough — Inventory of effects — Ration return — Report of death and disposal of remains — Report of individual classification in rifle practice — Report of officer testing inaccurate rifles — Preparation OF Survey Reports: Form used; inaccurate rifles; value of property destroyed in quarter to be note^ on survey report; replacing of ordnance stores; classification of ordnance property entered on survey report; "model" survey reports — Form of certificate of officer detailed to destroy property on I. and I. report. CHAPTER XVII MUSTER ROLLS Instructions on form and "Model Remarks" — Muster roll data — "Model" muster roll. CHAPTER XVIII PAY ROLLS Pay roll data — Change for company collection — Instructions for the preparation of pay rolls — Extra duty as switchboard operator or for employment on Washington-Alaska military cable and telegraph system — "Model" pay roll. CHAPTER XIX ACTION TO BE TAKEN IN USUAL CASES Damage to or destruction of public building — Death of civilian employee — Death of officer — Death of soldier — Death by falling from elevated train — Death by drowning — Desertion — Detaching of soldier [19] from company — Discharge by purchase — Discharge on certificate of disability — Discharge under A. R. 148^-2 — Discharge, dishonorable — Discharge, dishonorable, but suspended — Escape of general prisoner — Examination for appointment as second lieutenant — Furlough to Regu- lar Army Reserve — Insane soldier — Injury to civilian employee — Loss or destruction of private property in public service- — Release of general prisoner — Surrender or delivery of deserter — Surrender or delivery of escaped general prisoner — Transfer of prisoner to post or prison designated as place of confinement — Transfer of enlisted man from one organization to another. CHAPTER XX CHARGES Summary court charges — Special and general court-martial charges — Preliminary investigation — Summary of evidence expected — Papers to accompany charges — Indorsement forwarding charges — Weekly report of charges on hand — Forms for charges. CHAPTER XXI CERTIFICATES, AFFIDAVITS AND PROCEEDINGS OF BOARDS AND COUNCILS Certificates — Affidavits — Preparation of proceedings of boards, num- ber of copies, etc. — Model proceedings : Under A. R. 148, to deter- mine whether soldier's reenlistment should be recommended and kind of discharge that he should receive; under A. R. 1483/^, to determine whether soldier should be discharged before expiration of term of service; under G. O. 31, W.D., 1912, in case of difference of opinion between company commander and surgeon as to whether sickness was "In line of duty"; council of administration to dispose of effects of deceased soldier; loss of private property in public service; adjusting Ordnance accountability of deceased officer; post exchange council: post exchange sub-committee of noncommissioned officers; retiring board; examining board for promotion; examining board for transfer ot officer. [20] DEDICATED TO THE MAN BEHIND THE DESK, the man who, being away from the din and glamor of battle, is usually denied popular favor, yet who clothes, feeds, pays, shelters, transports, and otherwise looks after the man behind the gun, whose health, comfort, contentment and success often depend on the less spectacular though no less impor- tant work of THE MAN BEHIND THE DESK. 121] IMPORTANT This book, like the Army Regulations, or any other book of reference upon which one depends for accurate, reliable information, should be kept "Posted," — that is to say, whenever a change is made in any War Department order, bulletin, or circular or any paragraph of the Army Regulations or any other War Department publication mentioned in this book, the proper notation should be made in the margin, opposite the proper paragraph. In order to facilitate such notation of changes, every War Depart- ment order, bulletin and circular, and every paragraph of the Army Regulations, and every other War Department publication mentioned in this book, are given below. , ARMY REGULATIONS (EDITION 1913) (No posting necessary up to and including Changes No. 56.) Pars. Pars. Pars. A. R. Book A. R. Book A. R. Book 9 298 117 309-2 148^ 60 (b) 28 319 (b) 309-4 128 (i) 29 319 (a& b) 118 221 278 30 128 (j) 275 314 319 (c) 1 309-3 & 5 342-5 i 33 60 (b) 119 15U 150 128 (h) 45 15U 309 (b) 211 48 " 120 1511 315 (d) 50 " 309 (b) 2 316 note 5 64 72 note 325 327 note 65 131 121 206 151 J 278^ 76 15U 326 152 279 83 15U 124 15U 154 316 note 6 305 221 320-6 84 305 note (c) 125 151i 155 221 85 305 325-3 & 4 279 86 151i 126 15U 311-2 305 325-6 158 278 87 305 126| isn 159 312 (b) 1 93 69 note I & 4 325 321 (b) 94 3 326 160 15U 69 note 2 & 3 132 207 312 (a) 3 100 15U 133 15U 312 (c)3 206 135 221 161 312 (a) 222 279 312 (c) 104 221 139 68 312 note 310-1 &2 278 162 221 328-1 311 (c) 1 279 106 63 312 (c) 2 306 (a) 71 140 279 308 109 71 315 (d) 163 305 114 177 316 note 5 308-8 115 221 327 note 309-3 & 4 310 1 & 2 141 279 164 308-11 316 note 6 142 279 309-4 328 1 146 68 344-1 116 241 268 148 60 (a) 128 (h) 165 308-7 [22] Pars. A. R. 167 Book 248 256 258 259 270 271 281 321 (1) (m) A. R. 332 341 345 359 398 438 439 440 465 466 467 468 498 499 554 561 563 595 597 611 to 619 618 627 629 . 639 648 653 657 665 678 680 683 684 685 686 687 701 708 709 710 717 726 775 778 779 782 783 785 786 788 Pars. Book 15 U 279 279 257 ISU 15l| 128 (k) 321 (a) 321-4 321 note 2 321-5 206 197 (a) 197 (a) 198 (b) 198 (b) 197 (a) 206 206 206 198 (b) 279 184 241 263 243 258 261 197 (a) 206 263 332 note 1 269 269 268 309 (a) 206 119 128 (e) 151i 303 241 243 260 289 128 (e) 241 323 345 43 44 53 45 46 47 (a) 47 (b) & (c) 47 (c) 48 311 (c) 1 49 Pars. A. R. 791 797 806 807 811 812 813 814 816 818 819 822 826 827 828 829 857 860 877 907 924 935 937 938 939 940 941 943 944 953 957 1000 10U8 1009 1010 1011 1012 1013 1014 1018 1019 1023 1055 Book 81 170 161 1511 15 1§ 221 279 1511 169 2 OB 221 151i 169 221 278i 221 221 169 221 169 169 221 50 64 206 15U 169 151i 169 172 221 227 227 137 (c) 241 151i 15U 15U 236 316-1 (a) 327 (b) 318 (b) 324 (a) 1 133 62 207 (h) 207 (p) 206 1511 206 206 206 15U 206 15U 206 15 li 206 15U 206 206 205 241 328-3 197 (a) I2i] Pars. Pars. Pars. A. R. Book A. R. Book A. R. Book 1062 15 U 1179 241 1315 15U 221 1181 216 1343 ) 7 1 note 1073 241 221 1344 } 299 29 (b) 1089 216 1182 221 1345 ) 1092 118 1184 54 1348 221 216 55 1350 221 1094 241 56 299 (b) 3 nil 137 (d) 1185 15 li 306 note 3 IIIU 206 1187 57 309-6 1128 137 (g) note 1188 58 1356 221 1147 15U 1191 221 328-6 206 1193 59 1451 221 1148 1511 1209 151i 1467 15U 1159 298-11 221 1468 ISU- 1160 207 1215 282 1511 222 221 1216 236 1520 241 298-11 1220 205 1534 241 1161 207 221 1535 212 1163 279 1221 205 1537 241 1166 207 1223 321-6 243 1170 236 1235 279 1550 15 li 315-2 1236 137 (d) 1551 212 324 (b) 2 1242 221 221 327 (b) 1250 197 (a) 1566 235 1174 197 (a) 1251 282 257 1177 1511 1253 206 1571 210 WAR DEPARTMENT GENERAL ORDERS (No posting necessary up to and including G. O. 58, 1917.) G. 0. Year Par. G. O. Year Par. G. 0. Year 1914 Par. 1 1905 15 li 216 (par. 1) 6 (16) 6 221 160 11 31 1914 299-26 5 221 12(17) (e) (f) 30 1511 / 1910 1511- 311 (a) 1 206 (par. 11) 278 (par. 11) 160 37 277 59 1906 206 169 45 299(c) 68 276 66 227 (par. 1) 316 note 85 221 67 1511 47 199 89 222 304 52 206 109 110 305 85 (par. 1) 276 111 306 19 (par. 1) 1915 317-2 193 221 308 (b) 31 (par. 2) 288 59 1907 221 (par. 1) 282 52 151i 128 1908 221 148 151i (par. 4) 290 163 1511 195 (par. 5) 4 (13) (par. 6) 221 208 (par. 1) 151i 48 1911 207 (s) 221 309 (b)l 80 (par. 1 ) 210 (par. 7) 235 317 (a) 1 128 (par. 8) 1511 53 235 92 1909 6(16) 169 257 11 3 (par. 7) 1912 11 59 (par. 1) 301 (par. 1) 12 (17) 12 (17) 60 (par. 1) 276 (a) 11 217-4 sec. 14 (par. 1) 12a 23 6 64 (par. 11) 319-3 (c) (par. 9) 6 (9) (par. 4) 319 (b) (par. 2) 24 15 li (pars. 7 & 8) 319 (b) (u) 12c 169 (par. 8) 319-2 13 (par. 11) 221 (par. 9) 319 (c) 1 97a (par. Ill) 160 (par. 18) 319 (c)3 HO 31 4 (7) 67 (par. 1) 315-2 120 299 (c) 316-2 324 (b) 2 [24] G.O. Year Par. 205 G.O. Year Par. G.O. Year Par. (par. 3) 128 (g) 327 (b) 106 (par. 6) 41 (par. 1) 277 6 (par. 1) 1916 207 (n) (cl) 16 17 (par. 11) 1913 4 (13) 15 (par. 3) 205 109 153 (par. 9) 173 20 (par. V) 264 137 328-5 221 21 77 note 162 (par. 1) 276 20 (par. Ill) 232 37 ISl-i 194 112 53 (par. Ill) 6 (10) 40 63 (par. IV) 1916 169 201 298 276 278 279 MANUAL FOR COURTS-MARTIAL (The Court-Martial Manual paragraphs are in bold face, and the correspondiny Army Paperwork paragraphs in Roman type.) 104, 151^; l(page 333), 329; 337, 330; 76, .331; 1 (page 333), 333 and 334; 104, 336. MANUAL OF INTERIOR GUARD DUTY (TJie Alanual of Interior Guard Duty paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 11, 114; 12, 114 and ISIK-: 258, 315 Note 4, 316 Note 2, and 327; 260, 315 Note 3; 265, 327: 269, 315; 279, 326: 283, 62; 284, 62. MANUAL, MEDICAL DEPARTMENT (The Manual. Medical Department paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 218, 304, 305 Note (b), and 308yi; 226, 304; 401, 304. ORDNANCE DEPARTMENT PAMPHLETS No. Par. Book No. Par. Book No. Par. Book No. Par. Book Par. 212 1965 Par. 1965 120 Par. 247 1965 232 Par. 1467 215 254 1715 215 98-233 242 121 ) 122 ( 247 235 78 notes 1717 215 113 244 253 1718 215 245 128 248 266 1879 291 115 246 145 251 288 1897 215 118 247 231 254 273 1970 Page 14 207 (o) 215 [251 WAR DEPARTMENT BULLETINS Bulletins Year Book Par. Bulletins Year Book Par. Bulletins Year Book Par. 24 1912 6 (9) 15 1915 78 12 1916 77 4 (notes) (note) (page 12) 1913 343 (note 4) 252 285 17 352 19 211 288 24 78 (par. 11) 52 352-2 (notes) (sec. 3) 253 (par. II) 252 16 340 253 342 55 80 285 (par. 1) 128 (i) (par. Ill) (note 1) 288 29 66 4 1914 14 (par. 4) (par. 1) 31 78 39 343 (note 5) (note) 252 11 1915 316-1 (b) 285 (par. 11) 327 10 1916 288 69 12 324-2 (par. Ill) (note 4) (page 21) WAR DEPARTMENT CIRCULARS Cir. Year ■ Book Par. Cir. Year Book Par. Cir. Year Book Par. 10 1903 222 33 1908 112 8 1909 28 Hdqrs. Army 112 63 1514 25 1906 27 159 64 264 44 276 34 15U 92 46 1907 1511 221 (sec. 8) 12(d) 78 41 15U 3 1910 120 (par. 1) 264 83 264 41 306 14 3 1909 323 (note [a[) (par. 7) 1908 212 (note) . POST EXCHANGE REGULATIONS (The Post Exchange Regulation paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 5, 127, 151^; 6, 136, 151^, 239. REGULATIONS, REGULAR ARMY RESERVE (The Regulations, Regular Army Reserve paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 2 (2), 320; 9, 320; 17, 320; 27, 320-6; 34, 320. SIGNAL CORPS MANUAL NO. 7 (The Signal Corps Manual No. 7 paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) [26] 243, 235; 248, 235; 262, 233; 270, 235; 295, 235; 300, 235, 257; 302, 235; 303, 235; 305, 235; 306, 235, 257; 307, 235; 257; 308, 235; 309, 235; 311, 235; 317, 235; 332, 233; 359, 235; 402d, 233. SMALL-ARMS FIRING MANUAL (The Small-Arms Firing Manual paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 2281/^, ISU/z; 226, 207 (t); 254, 207 (t). TRANSPORT REGULATIONS (The Transport Regulation paragraphs are in bold face, and the corresponding Army Paperwork paragraphs in Roman type.) 194 sec. 3, 80 note 2; 194, 80 note 3; 195, 79, note 1. MANUAL FOR THE QUARTERMASTER CORPS, 1916 Man. Q. M. C. Par. Book Man. Q. M. C. Par. Book Man. Q. M. C. Par. Book 159 206 1958-1961 205 3353-3398 205 202-211 206 1989-1990 200 3399-3535 205 243 206 2073-2092 205 3407 206 415-429 194 2087 206 Vol. II. Appendi.x 577 183 2106 196 Pages 5 to 85 203 605 206 2106-2117 205 11 to 17 192 754-758 193 206 48 206 783 206 2235 190 57 to 63 206 1310-1579 201 2287-2415 202 (note) 1914-1997 196 2726 206 205 3254 206 Q. M. C. Circulars: No. 2. 1917, book pages 186 and 206; No. 3 (pages 33 and 127), book page, 206. Caution. First of all, keep your Army Regulations posted. When- ever any paragraph in the Army Regulations or any other War Department publication, is mentioned in this book, invariably look up and read carefully the paragraph in question. In tliis connection it is suggested that you subscribe to "Army Changes," which gives all changes in the Army Regulations, Drill Regulations, Field Service Regulations, and forty (40) other War Department publications, from the respective dates of their publication to the date of publi- cation of the last number of Army Changes. Single copies, 50 cents; annual subscription, $1.50. (Geo. Banta Publishing Co., Menasha, Wis., publishers.) 27 1 1-2-3 CHAPTER I GENERAL PRINCIPLES 1. Paperwork an essential feature of military life. As irksome as paperwork may be to many people, it is nevertheless an essential feature of military life, being as necessary, in its way, as any other part of the military profession, forming, as it does, an important part of Army admin- istration. It is, therefore, a subject in which officers, sergeants-major, first sergeants, company clerks, and others should be proficient. Hozv- ever, it must be remembered that proficiency in paperwork, like proficiency in anything else, requires work and attention to b^isiness. 2. Making unnecessary paperwork for ourselves. Although of late years legislation and other elements incident to the complexity of our present form of civilization have of necessity increased Army paperwork, the fact still remains that the Line of the Army deliberately makes for itself much unnecessary paperwork by doing many things that answer no useful purpose, and by adopting indirect, unbusinesslike methods in doing others. The practice, for example, in some commands of reducing every- thing, even the smallest trivials, to writing, causes much unnecessary papei-work. Again, we often make unnecessary work for ourselves and others in the following ways: (a) By submitting, through carelessness, papers with omissions or with mistakes, and which must, therefore, be returned for completion or correc- tion. (b) By failing to render reports, returns, estimates, and requisitions at the time required by orders or regulations. (c) By failing to return promptly papers that are required to be returned. (d) By calling for periodical and other reports that really answer no useful purpose, or whose use is not commensurate with the labor involved in their preparation. (e) By calling for periodical and other reports in formal written form, while an informal slip, or, when practicable, an entry under "Remark's" on the company morning report, giving the data required, would answer the same purpose fully as well. 3. How to save ourselves unnecessary paperwork. An observance of the following will save much unnecessary paperwork : (a) Keep your Army Regulations "posted" to date^ and get into the habit of referring to them whenever there comes up a new matter, or one (*) It is suggested that a copy of Army Changes be kept in the office. See Army Changes, in advertising directory at back of book. [29] concerning which the slightest doubt exists, analyzing the paragraphs involved and taking special care to see that all their requirements are fulfilled. For instance, in case of an application for appointment as ordnance sergeant (A. R. 94) see — (i) Whether the applicant has served at least eight years in the Army, including four years as noncommissioned officer. (2) If he is less than 45 years of age. (3) That the application is in the applicant's handw^riting. (4) That the application states the length and nature of military service, and for what time and in what organizations he has served as a private and as a noncommissioned officer. (5) That the company commander has indorsed on the application a statement as to the character, intelligence, and fitness of the applicant. (b) Whenever reference is made to certain paragraphs in the Army Regulations or to certain orders, invariably look up the paragraphs or orders referred to. (c) Letters and indorsements requiring answers should be carefully analyzed and the constituent parts requiring answers should be answered categorically. (d) Return promptly all papers that are required to be returned. If directed to return a paper, complete a report or do anything else without delay or by a certain time, and if it is impossible to do so, then the office concerned should be so notified without delay, with a full explana- tion. (e) Render without delay all reports and returns required by orders or regulations to be submitted when the occasion arises. (f) Render without delay, all reports, returns, estimates, and requisi- tions required by orders or regulations to be submitted periodically. In order to insure promptness and make forgetting impossible, keep a "Tickler" in your office. (See "Card System Tickler," par. 100) (g) Always read carefully before signing, all letters, indorsements, reports, returns, estimates, requisitions, discharges, final statements, and all other papers that are submitted to you for signature. While it is true that a faithful compliance with the above takes time, patience and labor, it will in the long run save much extra paperwork and trouble. 4. Reduction and simplification of paperwork, (a) Post adminis- tration. The following suggestions for the reduction and simplification of paperwork connected with post administration are taken from General Orders, No. t, Hq. Eastern Department, 1915: (1) Verbal instead of written orders. The following to be verbal instead of written : Orders granting leaves of absence not exceeding [30] 4 (contd.) five days ; orders attaching officers to organizations for temporary duty, and relieving them from such duty ; orders appointing and relieving officers as summary court ; orders detailing enlisted men on special duty and relieving them from such duty ; orders for muster, inspection and payment of troops — in general, orders that do not involve money or property accountability to be verbal instead of written. (Attention is invited to the fact that orders affecting the status of individuals are always entered on the morning report and thus made of record.) (2) Formal tvritten applications for furloughs not. to be submitted. No formal written applications for furloughs to be submitted to post commanders, but, if desired by the post commander, an informal memo- randum may be attached to the furlough, giving such information as may be desired regarding the number of men on furlough, etc. (3) Use of telephone. Judicious use of the telephone will obviate considerable writing, and many things now done through correspondence can be done equally as well and much more expeditiously by telephone. (4) Efficiency reports to be kept at post headquarters. The keeping at post headquarters of efficiency reports of the officers of the command and the reference of such reports to the proper officers upon the perma- nent departure of officers from the command, will obviate considerable future correspondence. (5) Receipts for certain papers not necessary. Many of the receipts that are now required for orders, details, and other routine papers could, with safety, be dispensed with. (6) Assignment of recruits by written orders unnecessary. The assignment of recruits to companies by written orders is unnecessary — the assignment as stated on the D. and A. card, a copy of which is furnished the company commander, is sufficient. (7) Approval of commanding officer in case of absence from duty under General Orders, No. 31, War Department, 1912. Whenever air officer or enlisted man is absent from duty due to causes within the pur- view of General Orders, No. 31, War Department, 1912, and the company commander and the surgeon are in accord, the approval of the command- ing officer may be noted and made of record, by writing "Approved," duly signed, in the column "Disposition" of the Daily Sick Report, opposite the last entry of the name of the officer or enlisted man. 8. Monthly submission of ration returns. The submission of ration returns for a period of one month instead of a shorter period reduces paper and other work. g. Obtaining information by means of informal memoranda, by per- sonal interview and by telephone. Clerical labor and useless records can be saved by using informal memoranda instead of formal written com- [31] 4 (contd.) muiiications in communication between post headquarters and organization commanders and others in cases the nature of which does not require that the matter be made of permanent record. For example, applications for the appointment and reduction of noncommissioned officers, and for ratings and disratings; applications for leaves of absence within the power of post commanders to grant (such applications might be verbal) certain information required by post headquarters on which to base letters or indorsements. In this connection it may be remarked that not infrequently certain papers (for example, applications of enlisted men for transfer) that are sent to post commanders for information or expression of opinion, and that are now referred to organization commanders and others by formal indorsement in which to get desired information, need not, unless the matter be of such a nature as to make it desirable to make of record the statement of the subordinate to whom the paper is referred, go further than post headquarters, the necessary information being obtained from organization commanders or others concerned by personal interview, by telephone or by informal memoranda, and the communication being returned by post headquarters by indorsement based upon the information so obtained. (id) Officers reporting at post headquarters daily. Considerable busi- ness now transacted in writing can be disposed of conveniently and expe- ditiously by personal interview, and orders, communications, etc., can be delivered without messenger service, by having all the officers of the' command report daily, except Sundays, at post headquarters at officer's call, sounded shortly before ist sergeants' call, which, for the convenience of those concerned, might be sounded immediately after morning drill. Instructions concerning muster, inspections, payment, etc., and information of general interest now conveyed by written communication, may be given the assembled officers by the commanding officer or the adjutant, the officer of the day detail verbally announced, holidays made known, etc. A pigeon-hole box, with a compartment labelled with each officer's name, is kept in some convenient room in the administration building, and orders, communications, etc., intended for officers are placed in their respec- tive compartments. Should the commanding officer or the adjutant desire to see an officer about some particular matter, place in the officer's com- partment a card or slip, bearing, for instance, the statement — "Capt. Smith: The C. O. (or Adjt.) desires to see you about ." (Note. See par. 96, regarding use of bulletin board and daily bulletin. — Author.) (11) Payment of ration saznngs to organisation commanders. At posts where officers report daily at headquarters at a fixed hour a representative [32] 4 (contd ) of the Quartermaster's office is present once a month to pay there to organization commanders the ration savings and have them sign the necessary vouchers. (12) Pass System. Any of the following pass systems will obviate the daily preparation of pass lists by organization commanders, and the scrutiny and signing of same at post headquarters : (a) Organization commanders to grant passes under general supervision of the post commander, a passbook or list being kept in the company office, in which will be entered daily the names of the men to go on pass that day, and the authorized hours of absence, the book or list to be signed each day by the organization commander. (b) Under general supervision of the post commander, organization commanders to grant permanent passes, based on good conduct, and revocable in the discretion of the organization commander in case of misconduct. (c) General permission to be given by the post commander to all enlisted men to be absent during stated hours that will not, except by special permission of the organization commanders in each case, exempt them from any duty, and organization commanders being authorized to withhold this privilege from delinquents. (13) War Department Orders. The following are the War Department orders on the reduction and simplification of paper and other administra- tive work : (i) In order that the maximum amount of time may be devoted to the practical and theoretical instruction of troops, division, department, and post commanders will reduce official correspondence at their headquarters to the minimum consistent with efficient administration. To this end post commanders will dispose of matters of routine as far as practicable by personal interview with the individuals concerned at such hours as will least interfere with the instruction of their commands. (Par. 5, G. O. 195 1 10.) (2) Routine administration throughout the Army must be regulated on the basis that training and preparation for active service are of first importance. Administrative duties are an essential feature of military life and are not to be neglected ; but in every legitimate way they must be simplified, reduced in amount, and adjusted as to time of performance, so that they will not obscure the real purpose for which the Army is main- tained or obstruct the attainment of this purpose. Commanders of all grades must so order and arrange the affairs of their organizations that the foregoing general principles are given full force and effect. (Par. 11, G. O. 17I13) [33] (3) It is believed that the custom of having the morning reports, daily correspondence, returns, etc., submitted in the morning before the tactical instruction of troops is completed, which prevails at many posts, removes captains, other organization commanders and first sergeants, from other and more important duties, or lessens the amount of personal supervision at a time when such supervision is most needed. This custom also tends, in some cases, to the habit of post commanders remaining at their desks to attend to the daily paperwork while their commands are engaged in tactical work. These customs, which are now in force at certain posts, are considered to violate the provisions of paragraph ii, General Orders, No. 17, War Department, 1913, and steps will be taken to regulate the same. (Letter A. G. O., Jan. 17/14.) 5. Pointers worth knowing. Observance of the following will do much to insure accuracy and completeness, and save time and trouble: (a) Before filling out a blank form read carefully all notes thereon, and all Army Regulation paragraphs and orders on the subject, and comply with their requirements. You will be surprised how often this will call your attention to things that you never knew about the preparation of the form, or which you had forgotten. Cultivate the habit of reading the Instructions on all forms you prepare — it takes a little time and patience, but it will increase the accuracy of your work, and in the' long run save you and others time and trouble. (b) All columns on forms must be filled in. When, owing to the absence of the necessary information or for any other reason, a column or heading can not be filled in, "Unknown," or a dash should be entered. (c) One or more diagonal lines should be drawn through the blank space after the last entry on estimates, requisitions, pass lists, etc., thus guarding against the addition of anything after signature. (d) In preparing reports, returns, estimates, requisitions, or other blank forms for the signature of a superior, always insert his rank, regiment, and official designation after the place for signature. (e) In preparing in duplicate final statements or other papers written by hand, always compare them before submitting them for signature, and in preparing descriptive lists always compare them with those from which made. (f) Papers made out in duplicate, triplicate, etc., should be marked in the lower left hand corner, "In duplicate," "In triplicate," etc. (g) In case an original paper has been lost and it becomes necessary to make out another, the new one should be marked, "Duplicate." 5 (contd.) (h) Whenever a signature is copied (Sgd.) or (Sig.) is written before the same. (i) Interlineations should be initialed by the one making them. (j) A clerk or anyone else who typewrites anything, should always read the paper carefully before submitting it. (k) Whenever reports are called for at certain stated periods, render them even though there is nothmg to report. Otherwise the office to which the report is to be submitted has no way of telling whether the report was not rendered through neglect er whether it was because there was nothing to report. (1) When a letter is submitted for signature, submit with it the addressed envelope. (Applies, as a rule, mostly to company clerks. Application of rule would be neither desirable nor practicable in an office higher than that of a company.) (m) When you submit several papers for the signature of a superior, stand near by and blot and remove them as they are signed. (n) Whenever given a manuscript to typewrite always return the manuscript with the typewritten copy. (o) Do not waste paper by using, for example, a whole sheet to write matter that can be written on one-fourth or one-fifth of a sheet. REGARDING THIS CHAPTER (The numbers in parentheses refer to paragraphs.) Is paperwork an essential feature of military life? (i) What does proficiency in paperwork require? (i) How do we often make unnecessary paperwork for ourselves and others? (2) Should the Army Regulations be kept '"posted" to date? (3) What should always be done whenever a new matter comes up, or one concerning which the slightest doubt exists? (3a) What should always be done whenever reference is made to certain paragraphs ia the Army Regulations or to certain orders? (3b) What should be done in the case of letters and indorsements requiring answers? (3c) How' should papers that are required to be returned, be returned? (3d) If directed to return a paper, complete a report or do anything else without delay or by a certain time, but if it be impossible to do so, what should be done? (3d) How should all reports and returns that arc required to be submitted when the occasion arises, be rendered? (3e) How should all reports, returns, estimates, and requisitions that are required to be submitted periodically, be rendered? (3f) [35] 5 (contd.) What will insure promptness and make forgetting impossible? (3f) What should a person always do before signing letters, indorsements, reports, returns, estimates, requisitions, discharges, final statements, and other papers submitted to him for signature? (3g) Will compliance with the above save much extra paperwork and trouble? (3g) State in what way, under the following headings, can paperwork con- nected with post administration be simplified : — (a) Issuing verbal instead of written orders. (43-1) (b) Not submitting formal written applications for furloughs. (43-2) (c) Use of the telephone. (43-3) (d) Keeping efficiency reports at post headquarters. (43-4) (e) Receipt for certain papers not being necessary. (4a-5) (f) Assignment of recruits by written orders being unnecessary. (43-6) (g) Approval of commanding officer in case of absence from duty under G. O. 31, 1912. (43-7) (h) Monthly submission of ration returns. (43-8) (i) Obtaining information by means of informal memoranda, by per- sonal interview and by telephone. (43-9) (j) Officers reporting at post headquarters daily. (43-10) (k) Payment of ration savings to organization commanders. (43-11) (1) Pass system. (43-12) In order that the maximum amount of time may be devoted to the practical and theoretical instruction of troops, what should post and other commsnders do? (4b-i) And to this end how will post comm3nders, 3s f3r 3s practicsble, dispose of mstters of routine? (4b-i) How should routine administration be regulated? (4b-2) How should administrative duties be handled 3nd adjusted? (4b-2) Wh3t is the duty of commanders of all grades in connection with administrative duties? (4b-2) What is the result of submitting the morning report, daily corre- spondence, returns, etc., in the morning before the tactical instruction of troops is completed, and what should, therefore, be done? (4b-3) What should be done before filling out a blank form? (53) Should all columns on forms be filled in and whst should be entered in C3se, owing to the sbsence of the necess3ry inform3tion or other reason, a column or heading can not be filled in? (5b) What should be done in the case of blsnk sp3ce 3fter the last entry on estimates, requisitions, etc. (sc) What should always be done in preparing reports, returns, requisi- tions, or other blank forms for the signature of a superior? (sd) [36] 5 (contd.) What should always be done in preparing in duplicate final statements or other papers written by hand, before submitting them for signature? (5e) What should always be done before submitting descriptive lists for signature? (5e) How should papers made out in duplicate, triplicate, etc., be marked? (50 In case an original paper is lost and it becomes necessary to make out another, how should the new one be marked? (5g) When a signature is copied, what should be written before it? (sh) What should be done in the case of interlineations? (si) What should always be done before submitting a typewritten paper? (5J) When reports are called for at certain stated periods, should they be rendered even though there is nothing to report? (5k) 45555 [37] CHAPTER II CORRESPONDENCE 6. War Department correspondence order. The following is the War Department order (G. O. 23/12) prescribing and explaining the system of Army correspondence : The method of writing letters and indorsements prescribed herein will be used hereafter in all official correspondence in the service of the War Department and the Army and with bureaus of executive departments. 1. Heading, subject, and nninbcr of letter.— Th& letter will begin with the place and date, written as at present; below this, beginning at the left margin, will come the word "From," followed by the official designa- tion of the writer, or, in the absence of any official designation, the name of the writer with his rank and regiment, corps, or department; below this, also beginning at the left margin, will come the word "To," followed by the official designation or name of the person addressed. Next will come the subject of the communication, indicated as briefly as possible and in not to exceed 10 words. The words "From," "To," and "Subject" will begin on the same vertical line. The sending office number of the communication will appear in the upper left-hand corner. >- Example. Hq. Eastern Division,^ Governors Island, N. Y ., May 25, 191 1. From: The Adjutant General.^ To: Captain John A. Smith, ist Inf. (Through C. 0., Madison Barracks, N. Y.) Subject: Delay in submitting reports. The Division Commander directs that you submit without further delay the reports of your recent inspection of the Organized Militia of the State of New York, and that you submit an explanation of your failure to comply with Par. 6, S. O. 25, c. s., these headquarters. J. R. Henry. In case of letter paper, the upper third, and in case of foolscap, the upper fourth of the sheet, will be devoted solely to the matter described in this paragraph. (See Par. 7, this order.) 2. Body. — Then will come the body of the letter, which, when type- v/ritten, will be written single-spaced, with a double space between para- graphs, which will be numbered consecutively. • Now Department, territorial divisions having been abolished. * Now Department Adjutant. [381 6 (contd.) 3. Signature. — The body of the letter will be followed by the signa- ture. If the rank and the regiment, corps or department of the writer appear at the beginning of the letter, they will not appear after his name; but if they do not appear at the beginning of the letter, they will follow under his name as at present. For example : 200. Company A, 24TH Infantry, Madison Barracks, N. Y ., Jan. 3, igii. From : Commanding Officer, Co. A, 24th Inf. To : The Commanding Officer. Subject : Pvt. Smith's case. The case of Pvt. Smith has been investigated and charges have been preferred under the 62 A. W. Robert Jones, 1st Lt., 24th Inf. Madison Barracks, N. Y., Jan. 10, 19 II. From: Capt. John A. Smith, 24th Inf. To: The Adjutant General, U. S. A. Subject : Leave of absence. I have this day taken advantage of the leave granted me by Par. i, S. O. 1, Hq. D. E., 191 1. My address will be c/o Army and Navy Club, 107 West 43d St., New York. John A. Smith. 4. Omission of ceremonial forms. — All ceremonial forms at the begin- ning and end of letters, such as "Sir," "I have the honor," "I would respectfully," "Very respectfully," etc., will be omitted. 5. Use of only one side of sheet. — Only one side of the paper will be used, the writing beginning about one inch from the top. 6. OfUce marks. — The stamps bearing the office numbers will be placed on the back of the lower fold of the first sheet. The received and received- back stamps will be placed immediately below the body of the letter, and in the case of indorsements, immediately after the proper indorsement. When a communication of two or more sheets is filed, the back of the lower fold of the sheet will be on the outside, thus exposing to view the office numbers. 7. Brief. — The matter described in paragraph i of this order will con- stitute the brief of the letter. 8. Folding. — Letter paper will be folded in three, and foolscap in four, equal folds, parallel with the writing; the top fold will be folded toward the back of the letter and the lower fold over the face of the letter. In three-fold letters both the brief and the office mark will be on the outside. [39J 6 (contd.) In three-fold letters of more than one sheet the two lower folds of the sheets other than the first will be placed between the first and second folds of the first sheet, thus exposing to view both the brief and the office mark. In four-fold letters, whether of one or more sheets, the brief will be exposed to view by covering the office mark fold, or the office mark be exposed to view by covering the brief, according as it is desired to keep either the one or the other exposed to view for the purpose in hand. 9. Inclosiires. — All inclosures will be numbered and will be given the proper office marks. Inclosures to the original communication will be noted on the face of the letter to the left of the signature. If others are added when an indorsement is made, their number will be noted at the foot of the indorsement to which they pertain and also on the back of the lower fold of the first sheet of the original communication. To the latter notation will be added the number of the indorsement to which they belong, thus "One inclosure — fifth indorsement." Inclosures to indorse- ments are numbered in the same series as those to the original paper and the number of the indorsement to which they belong is added below. If few in number and not bulky, inclosures may be kept inside the original paper ; otherwise they will be folded together in a wrapper marked "Inclosures." Officers through whose hands official papers pass will make the inclosures secure when they are not so. (Construction.) — The provisions of paragraph 9, General Orders, No. 22, War Department, August 5, 1012, relating to the numbering and noting of inclosures, are construed to require that the entry of serial numbers on inclosures and of notations on papers to show the presence of inclosures to an original communication or to show inclosures added to or withdrawn from a case when indorsements are written, as illustrated by the Corre- spondence Model distributed by The Adjutant General of the Army, will be made in the office in which the inclosures concerned originate or eire added or withdrawn. The total number of inclosures accompanying a paper will be noted at the foot of each indorsement thereon. (Bulletin 24/12.) 10. General. — (Revoked by Par. Ill, G. O. 53/13-) INDORSEMENTS 11. Form. — The writing width of indorsements will be the same as that of letters. The first indorsement will begin about one-half inch below the rank after the signature of the writer of the letter, and succeeding indorsements will follow one another serially, with a space of about one- half inch between indorsements. The serial number of the indorsement, the place, the date, and to whom written, will be written as shown in the example. (See par. 14, this order.) [40] 6 (contd.) When typewritten, indorsements will be written single-spaced with a double space between paragraphs. The paragraphs will be numbered con- secutively. 12. Additional sheets. — Should one or more additional sheets be neces- sary for indorsements, sheets of the same size as the letter will be used. 13. "Respectfully referred," etc., to be omitted. — In referring, trans- mitting, forwarding, and returning papers, the expressions "Respectfully referred," "Respectfully transmitted," "Respectfully forwarded," and "Respectfully returned," will be omitted. 14. Routine indorsements to be signed with initials. — Indorsements of a routine nature, referring, transmitting, forwarding, and returning papers, will not be signed with the full name, but with the initials. For example : 1st Ind. Hq. 24 Inf., Madison Bks., N. Y., Jan. i, 191 1 — To C. O., Co. C, 24 Inf. To note and return. M. A. R. 2nd Ind. Co. C, 24 Inf., Madison Bks., N. Y., Jan. 2, 1911 — To the Commanding Officer. Returned. Contents noted. I. K. S. Nothing in this order shall be construed as prohibiting the practice that obtains at present at division, department, and other headquarters of referring, transmitting, forwarding, and returning papers to the various staflF officers thereat without signature or initials. LETTERS AND INDORSEMENTS 15. Numbering of pages. — The pages, beginning with the first, will be numbered midway, about one-half inch from the bottom. In referring to an indorsement by number the number of the page will also be given. Thus : "sth Ind., page 3." 16. Carbon copies. — All letters and indorsements that are typewritten, excepting letters of transmittal, reports of taking leave of absence, peri- odical reports and other communications of a similar nature, will be made with two carbon copies; one copy will be retained for the records of the office in which the letter was written, and the other will be forwarded with the communication for the files of the first office in which a complete copy of the communication is required for the records, but such forwarded copy will not be regarded as an inclosure within the meaning of paragraph 9, of this order. The carbon copy retained for the office record will be initialed by the person responsible for the letter, and such person is charged with the duty of seeing that the name of the official who signs the letter and any changes made before signature are inserted in the car- [41] 6 (contd.) bon. (Note: The name of the writer should be typewritten in the case of the carbon copy sent forward. — Author.) When a complete copy of a communication is not required for the records of an intermediate office the carbon copy will be forwarded to the next office. In offices authorized to use the record system prescribed in General Orders, No. 92, War Department, 1909 (see G. O., 216, War Department, 1909), the carbon copies will be made on sheets of perforated paper, furnished by the Quar- termaster's Department, with perforated sections the same width as the standard record file cards; the sheets will be torn along the perforations and the sections attached to the record file cards. In other offices, the carbon copies will be made on ordinary paper and the retained copy filed in the document file. The provisions of this paragraph apply only to communications addressed to individuals and offices within the military service. 17. Press copies. — Hereafter press copies will not be used except by written authority of the Secretary of War. 18. Communications written prior to the receipt of tJiis order are not subject to its provisions when in the future they are received or trans- mitted by any office or individual. 19. Printed and multigraph forms. — Nothing in this order is intended to prohibit the use of printed or multigraph forms of letters and indorse- ments in offices now using such forms, provided the forms conform to the general principles of this order. The back of the first sheet of such forms, except the fold containing office marks, may be used for indorsements. 20. Channels of communication. — All classes of official communications heretofore addressed to the adjutants or to adjutants general other than The Adjutant General of the Army will in the future be addressed to the commanding officer concerned. 21. Points not touched upon in this order will be governed by the present regulations on the subject of correspondence. 22. Example. — The following example will be used as a guide in carry- ing out the instructions contained in this order: 20 Fort Riley, Kansas, From : The Ordnance Officer. October 27, 1910. To : The Commanding Officer, 7th Cav. Subject: New system of issuing ordnance stores. 1. In compliance with instructions contained in a letter from the Adjutant General's Office, dated November 27, 1909, regarding the testing of a new system of issuing ordnance stores, the following report concern- ing the working of this system is submitted. 2. As far as I have been able to observe, the new system has no dis- advantages. Its advantages are: **•**♦♦♦♦♦•• [•42] 6 (contd.) A B , 1st Lt., yth Cav. 1st Ind. Hq. 7th Cav., Ft. Riley, Kans., Oct. 29, 1910— To the C. O., Ft. Riley, Kans. I concur in the conclusions of the Ordnance Officer. C D , Major, 7th Cav., Comdg. 26. Ind. Hq. Ft. Riley, Kans., Nov. i, iQio — To Comdg. Gen., Dept. of the Mo. Approved. E F , Brig. Gen. Comdg. (Stamp) To Chief Ordnance Officer. 3d Ind. Hq. Dept. of the Mo., Nov. 2, 1910— To The Adjt. Gen., U. S. A. Approved. G H , Brig. Gen. Comdg. 4th Ind. A. G. O., Nov. 5, 1910— To the C. of O. 36949 — 204 Sth Ind. Ghs— Bam Office of the C. of O., Nov. 9, 1910 — To Comdg. Officer, Rock Island Arsenal. For remark with reference to paragraph 2 of the within letter. By order of the Chief of Ordnance. I J , Capt. Ord. Dept. 159—181 36949 — 204 6th Ind. Hf — L Rock Island Arsenal, 111., Nov. 14, igio — ^To the Chief of Ordnance. 1. It is the practice of this Arsenal to make shipments of all articles rpciuirpfi on ^^^^^^^^^^^ ♦ 2. The final shipment in this particular case was delayed by the failure of to supply acceptable ****** K L , Lt. Col. Ord. Dept. Comdg. (Stamp) Rec'd back, O. C. of O., Nov. 16, 1910. 36949—204 7th Ind. JMy Office of the C. of O., Nov. 17, 1910— To The Adjt. Gen., U. S. A. Returned in connection with O. O. file 36949—198 (A. G. O. 1527570). M N , Lt. Col. Ord. Dept.., Actg. C. of O. (Stamp) Rec'd back, A. G. O., Nov. 18, 191 o. [43] 1527570 8th Ind. War Department, A. G. O., Nov. 18, ipio— To Comdg. Gen., Dept. of the Lakes; Comdg. Gen., Dept. of Dakota; Comdg. Gen., Dept. of the Mo.; etc. *********** Returned in connection with papers referred to in the preceding indorse- ment hereon. The early return of all papers is desired. By order of the Secretary of War. O P , Adjutant General. 9th Ind. Hq. Dept. of the Lakes, Nov. 22, 1910— To Comdg. Gen., Dept. of Dakota. Noted. Brig. Gen. Comdg. (Stamped loth Ind. indorsement.) A. G. O. D. D. Nov. 25, 1910. To the Chief Ordnance Officer. 7. War Department "Correspondence Model." The following is the War Department "Correspondence Model," showing the forms of letters and indorsements, notations regarding inclosures, use of office marks, etc. : — 144] 7 (contd.) 3039 Company B, 40th Infantry, Fort William H. Seward, Alaska, July 19, 1912. From: The Commanding Officer, Co. B, 40th Inf. To: The Adjutant General of the Army. (Through military channels.) Subject: Philippine campaign badge, Corporal John Doe. Inclosed are lists in duplicate of enlisted men of Company B, 40th Infantry, entitled to the Philippine campaign badge. John A. Brown, 2 Incls. CapL, 40th Inf. 824 1st Ind. Hq. Ft. William H. Seward, Alaska, July 19, 1912 — To the Comxlg. Gen., Dept. of the Columbia. S. F. T., 2 Incls. Col., 40th Inf., Comdg. (Stamp) Rec'd Dept. Columbia, July 27, 1912. 2d Ind. Hq. Dept. Columbia, Vancouver Bks., Wash., July 28, 191 2— To the Comdg. Gen., Western Division. A. F. R., 2 Incls. Brig. Gen., Comdg. (Stamp) Rec'd Western Div., July 30, 1912. [45] 7 (contd.) 8043 3d Ind. Hq. Western Division, San Francisco, Cal., July 31, 1912 — To The Adjt Gen. of the Army, Washington, D. C. Arthur E. Green, 2 Incls. Coi, Gen. Staff, in absence of the Division Commander. (Stamp) Rec'd A. G. O., Aug. 5, 1912. 1942286 4th Ind. War Dept., A. G. O., Aug. 8, 1912— To the C. O., Co. I, 50th Inf., through the Comdg. Gen., Philippines Division. I. Information is requested as to whether the records of the company show that Corporal Doe served in the field against hostile natives on the Island of Panay during July, 1907. 2. The early return of these papers is desired. By order of the Secretary of War: Thomas H. Smith, Adjt. Gen. 2 Incls. (Stamp) Rec'd Phil. Div., Sept. 14, 1912. 79935 5th Ind. Hq. Philippines Division, Manila, P. I., Sept. 15, 1912 — To the C. O., Co. I., 50th Inf., through the Comdg. Gen., Dept. of Mindanao. 2 Incls. (Stamp) Rec'd Dept. Mind., Sept. 24, 1912. 3467 6th Ind. Hq. Dept". of Mindanao, Zamboanga, P. I., Sept. 25, 1912— To the C. O., Co. I, 50th Inf., Camp Keithley, Mind., P. I., through the Post Commander. 2 Incls. To the C. O., Co. I, soth Inf. (Stamp) Rec'd Co. I, 50th Inf., Sept. 26, 1912. [47] 7 (contd.) 2150 7th Ind. Co. I, 50th Inf., Camp Keithley, Mind., P. I., Oct. 4, igi2— To the Comdg. Gen., Dept. of Mindanao, through the C. O., Camp Keithley, P. I. 1. Inclosed are extracts from the post orders and morning report of this company, which contain all that there is of record regarding the service of Corporal Doe referred to herein. Inclosed also is affidavit of Corporal Jones as to Corporal Doe's service. 2. It is believed that the records of the headquarters. Department of Mindanao, may contain the information desired. (3 Incls. added.) Edward French, 5 Incls. Capt., 50th Inf., Comdg. 3214 8th Ind. Hq. Camp Keithley, Mind., P. I., Oct. 5, 1912— To the Comdg. Gen., Dept. of Mind. 5 Incls. . (Stamp) Rec'd back, Dept. Mind., Oct. 6, 1912. A. C. D., Maj., 50th Inf., Comdg. 3467 9th Ind. Hq. Dept. of Mindanao, Zamboanga, P. I., Oct. 12, 1912 — To the Comdg. Gen., Philippines Division. There is nothing on file at these headquarters bearing on the service of Corporal Doe referred to herein. 5 Incls. William Jones, Brig. Gen., Comdg. (Stamp) Rec'd back, Phil. Div., Oct. 23, 1912. 79935 loth Ind. Hq. Philippines Division, Manila, P. I., Oct. 24, 1912 — To the Comdg. Gen., Dept. of Mindanao, with directions to withdraw the affidavit of Cor- poral Jones, it being proposed to inclose an affidavit from Sergeant Blank, who is on duty at these headquarters and who is prepared to furnish a more complete affidavit than that furnished by Corporal Jones. By command of Major General White : * Andrew Brown, 5 Incls. Adjt. Gen. (Stamp) Rec'd back, Dept. Mind., Nov. 3, 1912. [49] 7 (contd.^ 3467 nth Ind. Hq. Dept. of Mindanao, Zamboanga, P. I., Nov. 4, 1912 — To the Comdg. Gen., Philippines Division, the foregoing directions having been complied with. (Incl. 5 withdrawn.) William Jones, 4 Incls. Brig. Gen., Comdg. (Stamp) Rec'd back, Phil. Div., Nov. 15, 1912. 79935 I2th Ind. Hq. Philippines Division, Manila, P. I., Nov. 16, 1912 — To The Adjutant General of the Army, inviting attention to the preceding indorse- ments and to the accompanying inclosures. (i Incl. added.) James O. White, 5 Incls. Maj. Gen., Comdg. (Stamp) Rec'd back, A. G. O., Dec. 23, 1912. l.sij s 8. The followini? shows the notations and office marks on the back of the last fold of the first page of the letter: — H 3 •-> . .HEADQUARTERS 624 H rt. Wm . H . Seward , AlaSTcft . . .HEADQUARTERS CM H 3 8043 3 Western Division. ADJUTANT GENERAL'S OFFICE 79935 H P. Philippines Division. ^ . .TTRADQUARTERS CM 3 • 4* 3467 Ok H Pi (0 Dept. Mindanao. 1 Incl - 12th Ind.; total 5. 1 Incl •withdrawn - 11th Ind.; total 4. 3 Incls.— 7th Ind.; total 5. 2 Inols . Fio. 1 [53] 9. Inclosures. The following shows the notations on the back of the first fold of four of the inclosures referred to in the above letter and indorsements : HEADQUARTERS "t 824 I ^ Ft. Wm.H, Seward, Alaska. HEADQUARTERS 8043 Western Division CJ ADJUTANT OEKERAL'S OFFICE I P. ■P 1942286 War Department. , . . .HEADQUARTERS 79935 Philippines Division • • • -HEADQUARTERS 3467 Dept. Mindanao. 05 i-l 0> Incl.l. . HEADQUARTERS 824 Pt.wa. H.Seward, Alaska. C4 H s HEADQUARTERS • H W • 8043 w H 0» t Western Division. • i ADJUTANT GENERAL'S OFFICE 1942286 War Department. TTB" »T^nARTRRS • 03 • i 79935 ^ Philippines Division. HEADQUARTERS • • • r-t s • w • o. o w 3467 Dept. Mindanao. Incl.8. Fig. 2 [54] 9 (contd.) 3467 Hq.Dept. Mind. 79935 Hq.Phll.Dlv. 1942286 A. 0.0. Znol. 3» 7th Ind. 3467 Hq.Dept. Mind. 79935 Hq.Phll.Dlv. 1942286 A.G.O. Inol. 4. 7th Iild. Fig. 3 [55] 10 lO. Heading of letters and indorsements. It is customary to head letters and indorsements as follows, the heading in case of an indorse- ment being written on one line : (a) Brigade. (Letter) Headquarters 5th Brigade, 2nd Division, Texas City, Texas. July I, 1915- (Indorsement) Hq. 5th Brig., 2nd Div., Texas City, Texas, July 1/15. (b) Regiment. (Letter) Headquarters ist Infantry, Madison Barracks, N. Y., July I, 1915. (Indorsement) Hq. ist Inf., Madison Bks., N. Y., July 1/15. (c) Battalion. (i) When forming part of a regiment. (Letter) 1st Battalion, ist Infantry, Madison Barracks, N. Y., July I, 1915- (Indorsement) 1st Bn., 1st Inf., Madison Bks., N. Y., July 1/15. (2) When not forming part of a regiment. {Letter) Headquarters ist Battalion, Philippine Scouts, Manila, P. I., July I, 1915. (Indorsement) Hq. 1st Bn., Philippine Scouts, Manila, P. I., July 1/15. (Note. See par. 170, for correct use of expression, "Battalion head- quarters.") (d) Company. (Letter) Company "A," ist Infantry, Fort Missoula, Mont., July I, 1915- (Indorsement) Co. "A," 1st Inf., Fort Missoula, Mont., July 1/15. [S6] 11 (e) Detachment. (Letter) Detachment Co. "A," ist Infantry, (or, Detachment, ist Infantry) Madison Barracks, N. Y., July I, 1915. (Indorsement) Det. Co. "A," 1st Inf., Madison Bks., N. Y., July 1/15. (or, Det. 1st Inf., Madison Bks., N. Y., July 1/15.) 11. Keeping record of correspondence. G. O. 92, 1909, given below, as extended by Par. I, G. O. 216, 1909, and Par. VII, G. O. 3, 1912, requires that the system prescribed therein of keeping a record of correspondence, shall be used — (a) In the various offices at the headquarters of military divisions and departments ; (b) At the headquarters of each artillery district; (c) At the headquarters of each military district; (d) At the headquarters of each permanent military post whose gar- rison exceeds two companies ; (e) In the office of the quartermaster of each permanent military post whose garrison exceeds two companies. Except that in the Philippines Division the adoption of the system will be extended only to the headquarters of the artillery districts and to the headquarters and quartermasters' offices of such of the larger posts as may be designated for the purpose by the division commander. However, the card record system prescribed by G. O. 92, 1909, is now being gradually superseded by a vertical filing system known as "The War Department Correspondence File," which is a subjective classifica- tion under decimal numbers. A circular letter from The Adjutant General's Office, dated Aug. 10, 1915, supplemented in some Departments by orders of the Department Commander, contemplates that this system shall, as funds become available for the purchase of the necessary equipment, supersede the system prescribed by G. O. 92, 1909. Application to install the new system must be made to the Secretary of War, through The Adjutant General of the Army, and the following data given : (a) Number of organizations at post. (b) Strength of garrison. (c) Enumeration of staff offices requiring equipment. (d) Is separate file desired for each staff office or will central file at post headquarters meet needs? [57] 12 (e) Estimate of number of pieces of correspondence filed annually in each staff office at post headquarters. 12. (G. O. 92, May 5, 1909.) The following instructions for keeping the record of correspondence in the various offices at the headquarters of military divisions and depart- ments, and at the headquarters of military posts at which the system of record keeping hereinafter prescribed shall be authorized, are published for the information and guidance of all concerned: I. There will be three files of the records of the correspondence of each office at division and department headquarters and of the correspondence at the headquarters of each military post at which the method of record keeping herein prescribed shall be authorized by the War Department. These files will be a "Record Card File," a "Card Index File," and a "Document File." Ca) The record card file will consist of cards showing, in ink, in each case an abstract of the communication, as well as all office action taken upon it, including the memoranda and reports of searchers, examiners, reviewers, and all others through whose hands the case may pass. There will also be included a draft or literal copy of all important communications of the office relative to the case, but an unimportant or routine letter or endorsement may be recorded by synopsis only. The record cards will be numbered from one forward continuously and will be filled in numerical order. The record cards will be filed so that each standard file box (except the first in the file) will contain the cards bearing, or filed under, 400 consecu- tive numbers, the first card in the first box being the card bearing the number i (the last card in that box being numbered 399), the first card in the second box being the card numbered .400, and the first card in each succeeding box being the card bearing a number exactly 400 greater than that borne by the first card in tlie last preceding box. This arrange- ment will ordinarily leave sufficient space in each file box to provide for the increase in bulk of contents that will be caused by the addition of exten- sion slips to record cards already filed and by the filing of record cards of later dates together with cards of earlier dates pertaining to the same subjects, as hereinafter prescribed. However, if it is found in the course of time that any particular file box becomes overfilled, space for the surplus cards can be provided by placing a new file box in the file, next to the overfilled box, without disturbing the labels or the contents of the other boxes in the file. On the front of each file box in this file there will be placed a label showing the numbers of the first and last record cards filed therein. I 58 J 12 (contd.') When the space on any one record card is insufficient to contain the entries pertaining to the case that the card represents, one or more exten- sion shps of the same size as that of the record card will be attached to it. (Note. For the interpretation of this section, see end of order. — Author.) (b) The card index file will consist of general (or principal) index cards and of cross-reference (or subsidiary) index cards. There will be, for each recorded case in the oftice, one general index card which will bear as a heading the subject of the communication, whether general or personal, followed by the writer's name or designation, and a synopsis of the communication. There will also be, for each communication, one or more cross-reference index cards, if considered necessary, bearing as a heading the name of the writer of the communication or any other names or subjects mentioned therein that it may be necessary to index. Where many communicafions are received daily from the same official of the Government, the name or designation of the writer need not be indexed if it is found that an index of the subjects of the communication serves all practical purposes. No distinction in treatment is to be made between subjects of a personal or local nature, such as names of persons or places, and subjects of a general nature. All are subjects, and all the index cards bearing them, both general and cross-reference, are to be filed in complete alpha- betical order in one series, without any attempt to file index cards bearing names of persons or places separately from index cards bearing subjects of a general nature. Whenever either the general or cross-reference index cards pertaining to any particular subject, either personal, local, or general, increase in number unduly, they will be copied from time to time on consolidated index cards, eight by three and one-quarter inches in size, which will be placed properly in the index files, the old cards being destroyed or put away for any future reference that may be considered necessary. After any consolidated index card is filled on both face and back, additional record space will be obtained by attaching to the card from time to time extension slips such as those used with record cards. The index cards, both general and cross-reference, will bear numbers corresponding to those of the record cards, but will be filed in complete alphabetical order. To prevent overfilling of the boxes in the card index file, and the consequent necessity of frequently adding new boxes and redistributing the contents of old boxes, it will be necessary at the beginning of a file of this kind to arrange for the distribution of the index cards composing it, in complete alphabetical order, among such a number of boxes that no [59] 12 (cqntd.) one of them will be likely to become overfilled in the near future so as to necessitate a rearrangement of the file. The number of boxes that will be required for this file in any particular office, and the space that should be allotted in the file to each alphabetical division and subdivision, can be determined with reasonable accuracy by ascertaining from prior records of the office the number of communications that the office may expect to be called upon to index annually, and the relative amount of space that has been actually used in former indexes for each alphabetical division and subdivision thereof. To facilitate search of the card index file, division cards of tough manila tag-board, one-half an inch longer than the index cards, so as to project above them in the file, will be used. Upon these cards, within less than one-half of an inch of the top, will be written or stamped such letters, abbreviations, or words as may be necessary to mark the various divisions and subdivisions of the file, and the division cards so marked will be placed and kept in their proper places in the file. As the index cards increase in number, additional subdivisions of them, and consequently additional division cards, must be made from time to time in order to facilitate search of the file. On the front of each file box in the card index file there will be placed a label showing the letters, abbreviations, or words designating the first and the last subdivisions of the file that are contained in that box. (c) The document file, the papers in which will be numbered consecu- tively and with numbers corresponding to those of the record cards and index cards pertaining to those papers, will consist of the original docu- ments or communications in each case, together with press or carbon copies of any letters of the office relating thereto. All papers will be filed in exact numerical order, except as otherwise prescribed herein. The papers pertaining to cases in the document file will be filed in jackets if practicable. These jackets will be made of heavy manila paper with a square flap. If any original communication shall not be retained in the office, the corresponding record card must show that fact, thus explaining the absence of the paper from the document file. (d) The record cards, extension slips, and index cards used in the files hereinbefore described will be of the uniform size of eight inches long by three and one-quarter inches wide, and will be written across the width. The division cards will be of the uniform size of eight and one-half inches long by three and one-quarter inches wide. The document file jackets will be of the uniform size of eight and seven-eighths inches long by three and seven-eighths inches wide. 2. The method of recording the action taken upon each item of busi- ness, in respect to which a record is necessary, will be substantially as [60] 12 (contd.) follows, the order of procedure, however, to be varied to suit the volume of work, the number of clerks engaged, and unusual conditions that may arise: (a) The mail (including telegrams) when received in the office will be opened at once and will be examined by the receiving clerk, who will select from the mail such communications as are to be recorded in the office and will send them to the index clerk. All communications will be stamped with the date of receipt in the office, and those that pertain to other offices will be sent to such offices, the initials of the other office to which any paper is to be sent being placed on the first fold thereof, and no record of the communication being made in the receiving office. (b) As soon as mail reaches the index file, a clerk will search the file for record of previous correspondence, provided the communication is of such nature as to suggest the utility of a search. If the index discloses the fact that previous pertinent papers have been received, the numbers of the index cards referring to those papers will be placed in pencil on the first fold of the current paper for the guidance of the clerk who is to withdraw from the record file the pertinent record cards whose numbers were found on the general index file. (c) If a search for record of previous correspondence is not made, or if a search is made and no pertinent record is found, the papers in the current case will be sent to a briefing clerk, who will brief the communica- tion on the first fold, if it is not already briefed, and will make the record card, entering thereon briefly the subject-matter of the communica- tion, the name or designation of the writer, the date of the communication, and the dates and substance of any important indorsement thereon. He will also prepare a general index card under the proper subject heading, and will enter on the card the name or designation of the writer of the communication and a brief statement of the purport thereof. He will also make any cross-reference index cards that may be necessary to index the communication adequately. These index cards, both general and cross-reference, must be carefully and uniformly made and must include every name and subject under which the communication is likely to be called for subsequently. Every index card made, whether general or cross-reference, will be indicated on the record card by a red ink check mark over the corresponding index word. (d) Whenever a communication that has been recorded contains one or more inclosures, each inclosure will be marked, in red ink, near the bottom of the first fold, with a designating number and a notation showing the office that receives and records the paper. For example, "Incl. i A. G. O. (Dept. Mo.)." The total number of inclosures and the designa- tion of the office receiving and recording them will be noted on the com- [61] 12 (contd.) munication containing the inclosures and on the record card, after the brief, thus, "6 Incls. A. G. O. (Dept. Mo.)." (e) As soon as a new case is briefed it will be passed to the numbering clerk, by whom the communication, all its inclosures, the record card, the general index card, and all cross-reference index cards will be stamped with the same number and date of receipt, together with the designation of the receiving and recording office, the papers being stamped on the first fold of each near the top and the cards in the space provided for tnc purpose on the face of each near the top. The numbering clerk will then withdraw all the index cards, both general and cross-reference, and each of them will be filed immediately, in complete alphabetical order, in the index file. In order that the index file may show at all times what com- munications have been received by the office, it is of the first importance that there shall be no delay whatever in making and filing index cards. (f) If no previous papers are found in any case, the paper or papers in the case, together with the record card that must invariably accompany it until it is disposed of, will be sent to a correspondence clerk for action; but any case in which the search of the card index file reveals a record of previous correspondence will be sent to a clerk to connect the old record with the new. (g) Connecting new cases with cases already of record in the office will be done in the following manner : The clerk charged with that duty will take from the record card file the record cards whose numbers have been placed on the communication by the index searcher. From these he will ascertain whether the cases are so intimately related that they should be filed together or whether their relationship is so slight that they should be merely cited to each other as precedents or for other reference purposes. If the cases are merely to be cited to each other, the connecting clerk will write, in red ink, on the face of the new and of the old record card, as well as on the first fold of the new and the old document, the word "See" followed by the designation of the other case, thus: On card 5037 A. G. O. Dept. Mo., and on the first fold of the corresponding document write "See 2347 A. G. O. Dept. Mo.," and on card 2347 A. G. O. Dept. Mo., and on the first fold of the corresponding document, write "See 5037 A. G. O. Dept. Mo." Where there are more than two record cards or documents that are to be cited to each other, the connecting clerk will write on the oldest or lowest numbered record card and on the corresponding document a refer- ence to each of the other record cards and documents in the manner described above, and on each of the other record cards and documents to which such reference is made he will write in the same manner a reference to the oldest, /. e., the lowest numbered record card and docu- [62] 12 (contd.' ment. The record cards and documents in cases that are merely cited to one another, as herein prescribed, will not be filed together; each will be filed under its own number. If the cases are so intimately related that they should be filed together, the connecting clerk will connect the new document with the old by placing on the first fold of the new document, near the top, in red ink, the words "Filed with" followed by the designation of the old document, thus : "Filed with 2347 A. G. O. Dept. Mo.," and by placing on the first fold of the old document, in the same manner, the designation of the new docu- ment followed by the word "herein," thus: "5037 A. G. O. Dept. Mo. herein." If but one old record card is found in cases that are to be filed together the new record card will be connected with the old by writing upon each the number of the other at the top and to the left of the stamp number, thus: If the old card is numbered 3347 and the new 6037, on card 3347 write "6037" and on card 6037 write "3347-" If more than one old record card is found in cases that are to be filed together, the oldest and all later cards will be connected by writing on the oldest card the numbers of all later cards, and by writing on each of the later cards the number of the oldest card. For example, if the new card is numbered 8076 and old cards numbered 3347, 3840, and 6037, are found, write on the oldest card, at the top and to the left of the stamp number 3347, the numbers "3840," "6037," and "8076," one below another in numerical order beginning with the lowest, and on each of the cards numbered 3840, 6037, and 8076 write "3347" at the top and to the left of the stamp number. When there have accumulated three or more record cards pertaining to cases or subjects that are so intimately related that the record cards and documents have been connected for filing together as hereinbefore pre- scribed, the record cards will be brought together in a jacket which will be filed under the lowest number borne by any of the connected cards. This jacket will be made of bond linen paper, will be eight and one-quarter by three and five-eighths inches in size, open at one end, with a shallow scallop cut in the open end. Near the top of the front of the jacket will be entered the number under which the record cards have been filed together, followed by the subject to which they pertain and all the numbers of the record cards filed in the jacket, the lowest number first. . Whenever papers are connected for filing together in the document file, as hereinbefore prescribed, they will be placed if possible in the same docu- ment file jackets, which will bear at the top the number of the lowest numbered document contained in it, followed by the title or subject to which the documents relate, and below that, in numerical order, the lowest number first, the numbers of all the documents filed in the jacket. [63] 12 (contd.) When connected documents accumulate beyond the rapacity of a single jacket, additional jackets will be used, each bearing at the top the number and title or subject borne at the top of the first jacket; beneath these entries each additional jacket will bear the numbers of all the documents filed therein and of no others. Jackets thus connected will be filed, one after another, under the number of the first jacket. (h) File slips, to be put in the numerical places of any new record cards and new documents that are to be filed with older record cards and documents, will invariably be made in such cases and will be placed on the respective files under the new numbers, where they will remain permanent- ly to show where the record cards and documents bearing those numbers are to be found. The record card file slip will be eight by three and one- quarter inches and the document file slip eight and one-half by three and one-half inches in size. (i) The case, including its record card and other pertinent record cards, will next be sent to a correspondence clerk for action. (j) Should the index searcher, upon examination, find that the new communication is a continuation of a subject already jf record in the office, or in an answer to a communication previously sent out from the office, he will, after noting on the communication file numbers of the index cards, withdraw from the record card file the record cards corre- sponding to those numbers and decide whether the new communication should be recorded on one of those record cards as an "additional" case or be made a new case. If he decides that the communication is to be made a new case, it will be sent at once to the briefing clerk; but if it is to be made an "additional," there will be stamped on the old record card on which the communication is to be recorded, immediately follow- ing the last entry on that card, the word "Additional," followed by the designating letter of the "additional" and the date of the receipt of the new communication. The designating letter of any "additional" will be A for the first "additional," B for the second and so on until the letters of the alphabet have been exhausted, after which "additionals," will be marked A\ B\ etc., and A^ B^ etc. A complete entry on a record card in accordance with the foregoing instructions would be as follows : "Additional A April 20, 1909." The word "Additional" followed by the designating letter of the "additional" and the date of its receipt will also be entered on the first fold of the new communication near the top. In addition to this there will be entered, immediatelj' under the word "Additional," the number of the old record card on which the new communication is to be recorded and the initials of the office in which the record is made. A complete [64] • 12 (contd.; entry on a communication in accordance with the foregoing instructions would be as follows : "Additional A April 20, 1909. 5037 A. G. O. Dept. Mo." (k) The papers will thereupon be sent at once to the briefing clerk, together with the record card on which the "additional" is to be recorded and any other record cards pertinent to the case. (1) In briefing an "additional," the communication itself will be briefed like other communications; next, the briefer will enter on the record card on which the "additional" is to be recorded the date and place of the communication, the name of the writer, and a synopsis of the communication, and will prepare any new cross-reference index cards that may be necessary, care being taken to write on each index card made, in the space in which the stamp number is placed in a new case, the word "Additional" (or its abbreviation "Add'l"), followed by the designating letter and the date of receipt of the "additional" and the number of the original case to which the "additional" has been added, thus: "Add'l A Apr. 30/09. 5037" (m) Whenever a communication that has been recorded as an "additional" contains one or more inclosures, each inclosure will be marked in red ink, near the top of the first fold, with the number of the inclosure, as Inch i, Incl. 2, etc., and with the designating letter and the number of the "additional," together with the designation of the receiving office, for example: "Incl. I Add'l A 5037 A. G. O. Dept. Mo." ' The total number of inclosures and the designation of the office receiving the papers will be noted just below the brief on the first fold of the communication containing the inclosures, also on the record card just below the last line of the additional brief, thus: "6 Incls. A. G. O. (Dept. Mo.)." (n) The "additional" with the record card on which it is recorded, and any other record cards or papers that may be pertinent to the case, will next be sent to a correspondence clerk for action. (0) If a communication that has been leferred out of the office by indorsement or otherwise is received back, it will be stamped by the receiving clerk, after the last indorsement thereon, with the words "Received Back," and with the initials of the office and the date. If any new inclosures are received with the original communication, that fact will [65] 12 (contd.) be noted thereon in red ink, following the "Received Back" stamp, the new inclosures will be marked with the office number of the original com- munication and each of them will be numbered as inclosure i, 2, or 3, etc., to 1st, 2d, 3d, indorsement, etc., as the case may be. A similar "Received Back" stamp and notation will be placed on the record card of the case, the card being withdrawn from the record card file for the purpose, and any new matter accompanying the paper received back will be entered on the record card and will be adequately indexed, if necessary. Thereupon the paper and its record card will be sent to a correspondence clerk for action, any new index cards that may have been made being placed immediately in their proper places in the index file. (p) It is to be observed that "received back" cases and "additional" cases are alike in that both of them are continuations of correspondence previously recorded in the office receiving; that no new record cards are made for either of them ; that only new matter contained in either of them is to be recorded on record cards already on file, and that new index cards (cross-reference only) are made if need be to index properly any new matter contained in either of them. The only difference between them is that in a "received back" case papers (except letters or telegrams sent) that have previously been recorded in the office are returned to it, whereas in an "additional" case no previously recorded papers (except letters or telegrams sent) are returned, but the communication received is either an answer to a communication sent out by the recording office or relates directly to correspondence previously recorded therein. (q) Any communication that is not a direct continuation of previously recorded correspondence, even though the persons, named in both sets of papers are the same but the subjects involved are different, must not be treated either as a "received back" or as an "additional" case. All such communications must be treated and recorded as new cases, being filed with or cited to older cases if they are so related to the older cases as to require such action. (r) Great care must be taken not to increase unduly the bulk of any one record card by adding thereto an excessive number of extension slips. Such undue increase is chiefly due to the recording of too many new cases as "additional" to older cases. Therefore, no communication will be recorded as an "additional" unless (i) it is a direct answer to a communi- cation sent out from the recording office, or unless (2) it relates to the same subject as that upon which previously recorded correspondence has been had with the same writer. All other communications, except "received back" cases, will be recorded and otherwise treated as new cases. Even direct answers to communications sent out from the recording office and inquiries and other correspondence resulting from such com- [66] 12 (contd.) munications must not be recorded as "additional" when such answers, inquiries, or other items of correspondence are likely to be very numerous, as they probably will be when circulars or other communications calling for responses, or opening the door to other correspondence from a considerable number of different sources are sent out. In such cases each answer, inquiry or other item of correspondence received will be recorded and otherwise treated as a new case, but it will be connected and filed, in the manner hereinbefore prescribed, with the original communication to which it pertains. Subsequent correspondence that relates especially to any one of these new cases will be recorded on the record card of that particular case. (s) Not more than about thirty extension slips (sixty pages of record) will be added to any one record card. Whenever this limit is reached in any case additional correspondence with regard to it, even though that corre- spondence would ordinarily be treated as "additional," must be recorded and otherwise treated as part of a new case, but that case must be con- nected and filed with the original in the manner hereinbefore prescribed. An exception to this rule will be made in "received back" cases, which will be recorded on old record cards bearing the same numbers as those of the papers received back, (t) A temporary charge card will be substituted for record cards re- moved from the files. This charge card will be made of heavy manila paper, eight and three-quarters by three and one-quarter inches in size and will bear the following entries : The number of the record card for which it is temporarily substituted ; the date of withdrawal of the record card ; the consolidated or filing number, if the record card is one of the number filed together; the name of the office; a brief extract of the subject of the record card, and the number of the case in connection with which, or the purpose for which, the record card is withdrawn. Both sides and both ends of this temporary charge card should be used for making these entries, each one being lined out upon the return of the record card to the file, and when both sides and both ends have been used the card should be destroyed. A temporary charge card will also be substituted for every paper with- drawn from the document file. This charge card will be of heavy white cardboard, nine and one-half by three and three-quarter inches in size, and on it will be entered the date of the call for the paper, the name or the initials of the person making the call, the name or a brief description of the paper withdrawn, and the number of the case in connection with which the withdrawal is made. (u) The draft of any outgoing letter, telegram, or indorsement will be prepared on an appropriate slip provided for the purpose, and, if necessary, will be sent for approval or amendment to the officer [67] 12 (contd.) who is finally to decide the case. These slips are all eight by three and one-quarter inches in size. After approval, the draft will be sent to a copy- ist to make a fair copy thereof for signature (and a carbon copy where such copies are used). Having been compared with the draft, the fair copy of any letter, telegram, or indorsement will be sent to the proper official for signature. (Note. For interpretation of this section, see end of order. — Author.) (v) Before the approved draft is sent to the copyist, the papers that are to be retained on the files of the office will ordinarily be sent to the document file, and the draft will be attached to the corresponding record card. A notation showing the action taken, such as "Letter to " or "Telegram to ," followed by the designation of the addressee and the date of the action, will be made, in red ink, on the first fold of the document before it is sent to the document file. In special cases, or whenever directed by competent authority, the papers that are to be retained in the office may be kept with the case until the draft of the outgoing letter, telegram or indorsement is approved or even until the fair copy thereof is signed. (w) After the letter or telegram is signed it will be press-copied if no carbon copy has been made, and the press-copy, or carbon copy if made, will be sent to the document file to be placed with the original papers. (x) The outgoing letter, or the paper to be sent out by indorsement, will be passed, together with its record card, to a mailing clerk who will withdraw the record card, place the letter or other paper in an envelope, address and mail the same, and stamp the record card with the date of the disposition of the case. (y) The record card will then be passed to a clerk for examination as to whether any additional indexing is necessary, and if such indexing is found necessary, additional cross-reference index cards will be made and will be placed at once on the card index file, after which the record card will be placed on the record card file. 3. One or any number of the steps to be taken in the course of action upon a paper as hereinbefore described may be taken by the same clerk. 4. If for any reason a communication has been written and sent out without a draft or a synopsis thereof having been entered previously upon the record card, the press or carbon copy will be sent, immediately after the communication is sent out, to a copyist by whom it will be copied or a synopsis of it entered on the corresponding record card. 5. Each entry made upon a record card will be authenticated by the initials of the person making the entry. [68] 12 (contd.) 6. The three files, record cards, index cards, and documents will be kept, if possible, in the same room or in adjoining rooms. 7. The series of numbers begun under this system cf record keeping will be continuous and without break for any new year. 8. Where letters or telegrams originate in the office and are not based upon any recorded paper, a press or carbon copy of each of them will be recorded in the same manner as that already prescribed with regard to communications received from sources outside the office. All communica- tions of this class, however, will be copied in full on the record cards unless the communications are of such a character as to have no permanent value. 9. When papers in any case are sent out of the office with the expecta- tion that they will be returned, a card giving the office number of the papers, their subject-matter, and the date on which their return may be expected, will be placed, under the date on which the papers should be returned, in a subdivision of the record card file, the subdivision to be known as the "Suspended File." A like course may be pursued, when deemed necessary or advisable, with regard to important inquiries, requests and other communications that are sent out without paper to be returned but to which answers are expected. This file, for which one file box ordinarily should be ample, will be examined daily, and cases not returned or otherwise accounted for within a reasonable time considering distance and other circumstances, will be traced and the reason for the delay ascer- tained. The cards for this suspended file will be of heavy manila paper, eight by three and one-quarter inches in size. 10. No record will be kept In any office respecting matter of which a record or file is kept in any other office at the same headquarters, and that properly pertains to thar office, but information will be applied for and obtained by other offices as occasion requires from the office having the established record or file. 11. No record will be made, beyond a mere notation of the fact of receipt and disposition, of matters of the following classes: Accounts current, vouchers, returns of stores and property, inventory and inspection reports, requests for an acknowledgment of receipt of blanks, letters from persons evidently insane, and all other communications that are of no permanent or historical value and that are finally disposed of by the answers thereto or without answer. 12. In cases in which there is special need for haste, a red card should be placed with each communication immediately upon its receipt, and this card should not be withdrawn until the case is finally disposed of. [69] 12 (contd.) 13. Special attention will be given to the matter of press-copies, and any press-copy that is in any degree imperfect will not be filed, but will be replaced with a perfect one. 14. WTiere carbon copies are used, special care will be taken to see that any alterations made in the original before it is sent out are also made in the carbon copy, and that the proper signature is added to the copy. 15. Before documents in any case are filed, they will be examined to see if all necessary action with regard to them has been completed, and whether all papers or inclosures pertaining to the case, including press or carbon copies, are placed with it or are properly accounted for. 16. In order to make sure thai each case received and recorded in the office is acted on promptly, and that no case is inadvertently lost sight of, it is desirable to keep a memorandum list or tally sheet showing the office number and subject-matter of each case received in the office. This list or sheet should be kept on the desk of some clerk in the record room, who should check off each case as it is disposed of and and who should look up any case not disposed of within a reasonable time. 17. All cards or documents filed in the record card file, the general index file, or the document file, will be filed vertically, documents being folded so as to fit the standard document file box hereinafter described. If any document is so bulky that it can not be filed in its proper place in one of the standard document file boxes it will be filed in some suitable recepta- cle elsewhere, its proper place in the document file being filled with a charge card showing where the missing document is to be found. There will be but two sizes of file boxes used, the smaller size for the record card file and card index file, and the larger size for the document file. The inside dimensions of the smaller file box will be as follows: Height eight and three-quarter inches, width three and five-eighths inches, length eleven inches. The inside dimensions of the larger file box will be as follows: Height nine and three-quarter inches, width four and one-quarter inches, length eleven and one-half inches. No other sizes of file boxes and no file boxes of special design or for any form of filing other than that hereinbefore prescribed, or for any form of filing that requires special cabinet or other arrangements, will be fur- nished or procured for use at any station at which the method of record keeping hereinbefore prescribed shall have been adopted. The file cases will be ordin*ary shelving, so made that the boxes will fit snugly into it, or some form of inexpensive file case, such as can be made by the local carpenter at almost any military post. No filing cabi- nets and no file cases of special design will be furnished or procured for these files. r/oi 12 (contd.) The standard blank forms and file boxes prescribed in the preceding instructions and standard numbering machines will be furnished by the Quartermaster's Department. Standard samples of these forms, boxes, and machines will be deposited in the office of the Quartermaster General of the Army, and no modification of or departure from the standards thus established will be permitted at any station at which the adoption of the method of record keeping herein prescribed shall have been authorized or required. (Extension.) The system of record keeping prescribed in General Orders, No. 92, War Department, May 5, igog, will, on January i, 1910, or as soon thereafter as the necessary materials can be obtained, be extended to and adopted at the headquarters of each artillery district, of each military district, and of each permanent military post whose garrison exceeds two companies, except that in the Philippines Division the adop- tion of the system will be extended only to the headquarters of the artillery districts and the headquarters of such of the larger posts as may be designated for the purpose by the division commander. The system of record keeping prescribed in General Oi'ders, No. 92, War Department, May 5, 1909, having once been adopted at any head- quarters, will be maintained thereat continuously afterward regardless of any change that may take place in the strength or composition of the command subordinate to such headquarters. Requisitions for the necessary materials will be made immediately upon receipt of this order, except that at posts in the Philippines Division the requisitions will be made immediately upon receipt of notice at such posts that they have been designated by the division commander as posts at which the system of record keeping herein referred to shall be adopted. (Par. I, G. O. 216/09.) (Extension.) The system of record keeping prescribed in General Orders, No. 92, War Department, May 5, 1909, as extended by Paragraph I, General Orders, No. 216, War Department, October 28, 1909, is further extended to include the office of the quartermaster at each permanent military post whose garrison exceeds two companies, except that in the Philippines Division the system will be extended only to the offices of the quartermasters of such of the larger posts as may be designated for the purpose by the division commander. (Par. VII, G. O. 3/12.) INTERPRETATIONS a. Paragraph i (a) of General Orders, No. 92, War Department, May 5, 1909, provides for the recording, in ink, on the record card, of communications by abstract, and for the recording, in ink, in full, by draft or literal copy, of all important communications of the recording office, [71] 13 and for the recording, in ink, by synopsis only, of unimportant or routine letters or indorsements. Paragraph i (c) of the order requires that where carbon copies of communications are made they shall be filed in the document file. The pasting of a carbon copy on a record card is not authorized by the order and is objectionable. b. Entry by typewriter on a record card is regarded as an entry in ink, when such entry is made from the inked ribbon commonly used. c. Paragraph 2 (u) of the order does not require that the draft of an outgoing letter, telegram, or indorsement be submitted for approval or amendment in all cases, but only "if necessary." When no doubt exists as to the propriety or correctness of a proposed letter, telegram, or indorsement, the draft need not be submitted for approval, but should be sent to a copyist to make a fair copy thereof for signature, subsequent action being taken as directed in the order. d. The order requires the use of serial numbers in the manner and for the purpose prescribed therein, in connection with all papers that are recorded in any office or any post headquarters where the system of record keeping prescribed in the order is used. It does not, however, prohibit the use of numbers as prescribed in Circular No. 7, Quartermaster General's Office, 1909, provided those numbers are not used in place of, or in connection with, the numbers prescribed in the order, and provided, further, that they are not used for file purposes and are not so placed on any records or papers as to be confounded with the serial file numbers that are the basis of the system of record keeping prescribed in the order. (Sec. 8, Cir. 92/og.) 13. The correspondence book and document file. Organizations posts, and other administrative units not authorized to keep the card-record system prescribed by G. O. 92, 1909, are required to keep the Correspon- dence Book and Document File for making a record of correspondence. (See par. 11.) The correspondence book is a book 4 inches wide, 8 1/2 inches long and about ^ inches thick. The first few pages of the book are devoted to an index. The "Document File" consists of the sheets of paper on which the original communications are written when these are retained, and ot carbon, letter press, or other copies of letters, indorsements, or telegrams sent m regard to the same, all of which are filed according to serial numbers. On the following page are given sample pages of the correspondence book and of the index. [721 13 (contd.) av*t^^. J-*^, iliZ: i I ^¥,'33^7! t, Ca^, 9a. i037: 3iii', Cl*t**tt.t.f.i^*u^rn , ^^U^iA,c£, 3/¥S', i^L^dc/u. r/9^a^. i3¥J', 3¥ Headquarters Eastern Department, (k)VERNORs Island, N. Y., March 12, 1917. General Orders No. 23 (Or, Special Orders, No. 23) ************ * *.* % t if * * « :{c * * By Command of Major General Wood: Official : W. A. SIMPSON, _ JOHN A. SMITH, Adjutant General, Colonel, General Staff, Adjutant. Chief of Staff. [Ill] 83}^ (contd.) (b) Regimental. General Orders, No. 23 (Or, Special Orders, No. 23) * * * * Headquarters 29TH Infantry, Camp Gaillard, C. Z., May 12, 1917. ******* ******* By order of Colonel Smith : JOHN A. SMITH, Captain, 29th Infantry, Adjutant. (c) Battalions not forming parts of regiments. Headquarters ist Battalion, Philippine Scouts, Manila, P. I, March 12, 1917. General Orders, No. 23 (Or, Special Orders, No. 23) * * * ♦ * #•* * iti if * ^ ************ By order of Major Smith : HENRY J. MORGAN, 1st Lieut., Philippine Scouts, Battalion Adjutant. Note. For correct use of expression "Battalion headquarters," see par. 170. (d) Battalion forming part of a regiment. 1ST Battalion, 29TH Infantry, Gatun, C. Z., May 12, 19 17. Orders, No. 13 * * * * * * * * * * ♦ * * * * * By order of Major Smith: HENRY J. MORRIS, 1st Lieut., 29th Infantry, Battalion Adjutant. [Hi] 84-85-86 (e) Company. Company "A," ist Infantry, Fort Harrison, Mont., March J2, 19 17. Orders, No. 13 ♦ ♦*♦**♦*****• ♦ ♦*♦*»**♦*** JOHN A. SMITH, Captain, 29th Infantry, Comdg. ({) Detachment. Detachment Co. "A," ist Infantry, (Or, Detachment ist Infantry,) Madison Barracks, N. Y., May J2, 19 17. Orders, No. 13 ♦ * 41 « * 41 * ♦ ♦ * *-* ♦ ♦*♦♦♦**♦*** H. J. MORGAN, 2nd Lieut., 1st Infantry, Comdg. 84. Last number of preceding series noted on first number of new series. It is customary to note on the first number of a new series the last number of the preceding series. Thus : "G. O. No. 192 is the last of the 1916 series," would be written at the top of the first order of the 1917 series. 85. Corrected copy. Whenever a corrected copy of an order is issued, it is customary to write at the top of every copy: "Corrected copy: destroy copies previously sent." 86. Skipping of a serial number. If for any reason a serial number should be skipped— i. e., the order be not issued — it is customary to publish a skeleton order so as to make the file complete. For example, if G. O. No. 52, Headquarters Eastern Department, should not be issued, the following would be published. Headquarters Eastern Department, Governors Island, N .Y., September 28, 1916. 1113] 87-88 General Orders, No. 52. Not issued. 87. "Model" orders. For "Model" of orders usually issued, see Pars. 127-150, for post; Pars. 162-168 for regiment; Par. T77, for battalion; Par. 219, for company. 88. Field Orders. The orders of commanders in the field, relating entirely to tactical or strategical operations, are called "field orders," forms of which are given in the Field Service Regulations. [114] 89-90-91-92 CHAPTER IV POST HEADQUARTERS 89. The Adjutant. An efficient Adjutant must have a general knowledge of the administrative duties of all other staff officers and of company commanders, and a special knowledge of his own duties. He must be a close student of the Army Regulations , t he Drill Regulations , the Manual of Guard D ut^, t he Courts-m artiaLMaimal, and the manuals, of the various staff departments and sho uld read carefully all War Depart- ment, and Department orders. Under no circumstances should the Adjutant permit any other officer of the command to be better informed than he is in these subjects. Unless the Adjutant is well posted in the duties of his office, he cannot command the respect and enjoy the confi- dence of his fellow officers. 90. The Sergeant-Major. The Sergeant-Major must know the Army Regulations, the Drill Regulations, the Manual of Interior Guard Duty, and so much of the Courts-Martial Manual and the other War Department publications as pertain to his duties. He should read care- fully all War Department, Department, and other orders and bulletins that may be received. He should be as well informed as the Adjutant in orders and regulations. 91. Army Regulations. The Adjutant and the Sergeant-Major should be familiar with the following paragraphs of the Army Regula- tions: 106-126, 129, 131-133. 135, 146-187, 189, 201-214, 240, 244, 251, 252, 262, 279, 300, 316-324, 332-448, 464-477, 484-489, 493-498, 515, 516, 593, 653, 654, 657-703, 707, 726-731, 748, 749, 751, 786-810, 811-824, 826, 828, 829, 834- 877, 888, 894-914, 919, 922-944, 951-962, 969, 970, 973, 982, 987, 996-999. 1008-1012, 1018-1035, 1050-1053, 1057, 1061, 1075-1094, 1 103, 1104, 1106, 1107, 1144, 1147, 1156, 1168, 1170-1173, 1175, 1177, 1178, 1181-1185, 1 187, 1 188, 1208, 1209-1212, 1213-1216, 1219, 1223, 1224-1226, 1229-1232, 1236, 1237, 1247, 1248, 1285, 1302, 1304, 1315, 1337, 1342, 1360, 1377, 1381, 1387, 1390, 1394, 1397-1399, 1402, 1403, 1407, 1411-1413, 1415-T417, 1419, 1424, 1427-1429, 1432, 1435, 1438, 1446, 1447, 1452, 1453, 1457-1459, 1464, 1466, 1468, 1470, 1471, 1474, 1480, 1485, 1528, 1550, 1562, 1563, 1569-1573- 92. Business routine of the Adjutant's Office. By custom the Adjutant's Office is supposed to exemplify system, order, and accuracy. Therefore, everj'thing about the Adjutant's Office should be indicative of system, order, neatness, and thoroughness, and all business should be transacted in a prompt, systematic, businesslike manner. The duties of the Sergeant-Major, the clerks and all others connected with the office [115] 93-94 should be clearly defined and everyone made to live up to the require- ments prescribed. 93. Reduction and simplification of paperwork. See Par. 4 for suggestions regarding the reduction and simplification of paperwork con- nected -with post administration. LABOR-SAVING DEVICES AND CONVENIENCES 94. Delivery envelopes. An excellent system for delivering com- munications, orders, and other papers to officers, and getting their receipt therefor, is to use a heavy Manila envelope about lo x 4J/2 inches, with the office or the officer's name written across the top and a slip of paper the size of the envelope, with one end pasted across the envelope, the office or the officer's name written across the top and a slip of paper ruled as shown below, are entered brief descriptions of the papers that are put in the envelope, and for which the officer acknowledges receipt C. 0. Co. "A", 1ST INPTY. 1916 CONTENTS Sign 'k um VnA,.(.,(?^.e.ifiu,ii/.xo. i QJn /i/2& 7&jooit of f4uAj/e^j i^f)2.i,'i!i^a.?n 14 nmA , m.. .^. oy- ^p g/, » (ja. m ^ Z2/l ? 95 by signing his initials in the proper column. Communications for an officer are put in his envelope, which is placed in the officer's compartment of the pigeon-hole box described in Par. 4 (10). In case a paper must be delivered at once, then the envelope is sent by an orderly to the officer concerned, who initials and returns the envelope by the orderly. INFORMATION SLIP HEADQUARTERS CAKfP ITERS CAKfP XJAILLARD • Attached referred to:- C. Quartermaster Surgeon Police Officer Suirvey Officer Summary Court Post Excheuige Officer Ordnance Officer Engineer Officer Judge Advocate For:- Notation and return Necessary action File ' Remark Investigation and report Recoirmendation Correction as indicated Information and guidance Any objection to this detail Jjuyifi^^^^ Capt., 29th Infantry ADJUTANT . 95. Information Slips. Time and labor can be saved by using printed or mimeographed Information Slips about 2J/2 X 7 inches, per the model shown in Fig. 2, which, with the officer's name, or the office con- cerned and the action to be taken, checked oflF as indicated in Fig. 2, are attached to papers re- ferred to officers in cases where formal indorse- ments are not necessary. Fk.. [117J 96 ■ 96. Bulletin Board. Another convenience is to have in the Adjutant's Office a bulletin board on which is posted each day a bulletin as shown below, announcing guard and other details for the following day, calling for certain information from organization commanders and others, and making various announcements; also, judge advocates post on this board notices of meetings of courts, and notices of meetings of the post exchange council are likewise posted by the president of the council. In other words, the bulletin board answers the purpose of a sort of daily official gazette. Of course, the use of such a bulletin board presupposes that an order has been issued requiring all officers to report at the Adjutant's office at a certain time daily (say, between 11:30 and noon) and examine the board. ("Model" Daily Bulletin) Headquarters Camp Gaillard, Canal Zone December S, 1916 DAILY BULLETIN— NO. 292 1. Detail for tomorrow, December 6, 1916: Company H, 29th Infantry will be for guard. For officer of the day: Captain Keller. 2. Captain Butcher is detailed to audit the accounts of the Post Exchange this P. M. 3. Organization commanders will submit a list of the names of men of their organizations that desire to have dental work done. These lists will be submitted in duplicate not later than the 15th instant. 4. There will be a meeting of the POST GRADUATE SCHOOL at 2 :oo p. M. this date. 5. Tomorrow, Wednesday, December 6, there will be general police of the garrison, battalion commanders supervising the police of the organizations in their battalions. 6. There will be a meeting of the POST EXCHANGE COUNCIL at the Post Exchange at 3:15 p. m., this date. 7. Major John J. Bradley is detailed as Summary Court Officer — VOCO December 5, 1916. 8. Two (2) fatigue men from each lettered company will report for fatigue to the range officer daily, except Sundays and holidays, from December 7 until further orders. 9. There will be a ball game this p. m. at 2:30 — 29th Infantry vs. 5th Infantry. [118] 97 10. II. 12. 13- 14. 15- There will be -a regimental practice march tomorrow, with full pack, less rations. The regiment will form at 8 a. m. in column of squads, facing west, the head of the column in front of the guard-house. During the remainder of the month, Friday is set aside for regimental field work. Officers leaving the post on leave will make the reports required by Par. 64, A. R. Requisitions for blank forms from the A. G. Dept, for period Janu- ary i-June 30/17, to be submitted by the 28th instant. Battalion commanders by making timely requests on the Surgeon will be able to secure, if desired, an ambulance and attendant to accompany their battalions on practice marches. All Officers of this camp are invited to attend a "Tacky" party at Corozal, Friday night, December 8. By ORDER OF COLONEL MALLORY: J as. A. Morris, Captain, 29th Infantry, Adjutant. 97. Rubber stamps. Self-inking rubber stamps (that is, those mounted on metal frames) are considered the most satisfactory, as the impressions are always clear, clean-cut, uniform, and well aligned. They may be obtained upon requisition on the quartermaster. The following will prove useful : ' I. 2. 3- 4, 5- 6. 7- 8. 9- (Fig. 3.) APPROVED. Colonel, soth Inf., Comdg. (For commanding officer.) Captain, 50th Inf., Adjutant. (For the adjutant.) TO THE QUARTERMASTER. TO THE ORDNANCE OFFICER. Received Hq., Fort Niagara, N. Y. Received back Hq., Fort Niagara, N. Y. JAN. I, 1917. (Eating stamp.) [11^1 Fic. 3 97a-98-99 97a. Dating and numbering stamp. ntMUyUArV I L l\0 If the office uses the card record system Q) j^r^r\r\ ^ prescribed by G. O. 92, 1909, get a dating 02o8lJ 0» and numbering stamp, the following beinp qj — an imprint of such a stamp : O CAMPCAIliARD.cz. 98. Four-basket system. The four-basket system consists of four wire or wicker baskets, or four light, flat, wooden boxes, kept on the Adjutant's desk and marked: "IN," "COMMANDING OFFICER," "HOLD," and "OUT." All mail, pass-lists, and other incoming matter are placed in the "In" basket. All papers requiring office marks, the typewriting of indorsements, or other action in the Sergeant-Major's office, as well as all communications ready for mailing, delivery, etc., are placed in the "OUT" basket, which is emptied by the Sergeant-Major from time to time during office hours. The Sergeant-Major places in the "IN" basket all papers requiring the signature of the Commanding Officer or the Adjutant. Papers for the signature or other action of the Commanding Officer are placed in the "COMMANDING OFFICER" basket by the Adjutant. Communications which cannot be acted upon at once, first have entered upon them the proper office marks and are then placed in the "HOLD" basket. The contents of this basket must be examined daily. Under' no circumstances should papers be allowed to lie around loose on the Adjutant's desk. Each and every paper should be placed in its proper basket and made fast with a paper-weight. 99. Memorandum slips. Whenever the Adjutant thinks of some- thing requiring action, but which cannot be done at the time, he should at once note the same on a piece of paper which should be placed in the proper basket. Matters, for instance, concerning which he wishes to speak to the commanding officer at some future hour should be placed in the "COMMANDING OFFICER" basket. It is a very good thing for the Adjutant to get into the habit of devot- ing two or three minutes each morning immediately after reaching his desk to thinking of, or recalling, things that should be done that day or at some future time, and then make out the proper memorandum slip, or slips. [120] 100 lOO. Adjutant Card-system "Tickler." Get an Adjutant's card- system "Tickler," which is issued by the Quartermaster Corps, like any other article of office furniture (Cir. 28, O. C. Q. M. C, 1913, pages 37 and 113). It is used — PrimarJh. in connection with the prompt rendition of all reports, returns, estimates, and requisitions required by Army Regulations and orders from higher authority to be made by, to, or through post com manders. Secondarily, as a suspended file, to recall at the proper time things to be done or matters to be considered at any time in the future. For example : ^ (a) Periodical and other reports and returns to be rendered to or by the office. (b) Communications that should be returned to or by the office. (c) Information that should be furnished to or by the office. (d) Orders, letters, and verbal directions requiring action by the office or by subordinates. If, for instance, communication number 100, that should be returned to the office not later than the 20th of the month (November) is mailed Captain John A. Smith, on the loth, then fill out and file in front of the "20" guide card a card like this : By a certain time. Number of communication 100 To whom sent Capt. Smith When Nc-r. 10 To be returned Nov. 20 Remarks On the morning of the 20th, when the "19" guide card is removed from in front and placed in rear, the check card will show up. If the communication has not been returned, just keep on advancing the filing date of the check card until the paper does return. An alphabetical list of the names of the persons to whom communica- tions are sent should be kept (preferably by means of cards) with the filing dates of the check cards opposite each name. For instance, after Captain Smith's name would be noted, November "20." In this manner, should the communication be returned before November 20, by reference to the alphabetical list the filing date can be ascertained at once and the check card found and removed from the file without having to look over the check cards of several dates. A supply of check cards with proper headings should be printed, mimeographed, or hectographed. [121J 100 (contd.) J 1. Officer of the Day detail ) Par. 30, J , 2. Officer of thu Guard detail. ( M.G. D L 3. Telegraphic report of cnlistniciiM during past wrek, 6» Recruiting OfTicer {tmvnlhjlhe AJjulanI). to A. G., U. S. A. Telegram A. O. 0., March 26, 1903. (Form: Adjntanl General, IVathinglon, D. C. Enlistmmli jmsl urth "A" ':£ ' m. i jwiji ' ju i ifii,iiiijmiujj. l auj. To be auhmiUed only Vf hen any enlistments have hcen mads JUIY y AllGUST VSFPTFMRF^ QCTQBFR^f NQVFMRFg ^DFCPMRrRN NUARYXfEBRUAR^( MARCH \ ARRIL \ MAY \jUNE \^ Fig. 5 (Card-system "Tickler," furnished by tlie Quartermaster Corps, like any other article of office furniture.) [122] 101-102-103-104-195 101. Printing press. When post and regimental headquarters are located at the same station, a printing press purcliased from the regi- mental fund, is a big convenience for printing forms, orders, concert programs, etc. ^102. Duplicating devices. In case it be not possible to get a print- ing press, a good first-class duplicating device can be made to answer the same purpose in most cases. 103. Typewriters. It goes without saying that now-a-days no office is complete without at least one typewriting machine, which can generally be obtained from the Quartermaster Corps on memorandum receipt. It is suggested that a Corona machine, which is used throughout the service, be obtained for field work. Not only is this machine very much less bulky and very much lighter than other machines, but it will also stand harder usage. The Corona Folding Stand adds very much to the convenience of the machine for field use. 104. Electric bells. (Generally obtainable from the Signal Corps.) The ofiice of the Commanding Officer and the .A.djutant should be equipped with electric bells, so that the sergeant-major, the clerks, orderlies, and others can be gotten without having to hollo for them. A code of rings should be devised whereby each man has an individual call. 105. Case for refer- ence books. A flat case like the one shown in the drawing adjoining, made by the quartermaster, and in which are kept the Army Regulations, drill regula- tions, the various manuals, etc., may be fastened to the wall, back of the Adju- tant's desk. One is also placed back of the Com- manding Officer's desk, and one back of the sergeant- major's desk. (Border is made of 1 inch material and partitions !4 inch material; receptacles 2% inches deep; the rods "A" and "B" extend out 5^ inch from face of case ; the grooves are 2 inches deep and ij^ inches wide.) [123] 106-107 106. Indices of current orders and bulletins. A convenient and satisfactory way of keeping indices of the current series of all orders and bulletins, is by means of cards, as shown in this cut: ' ^ •«Vr -i> Fig. 7 The day received, all orders and bulletins are indexed on cards by the sergeant-major or someone else especially charged with the work. 107. Useful forms. The use of the following printed or mimeo- graphed forms will save considerable labor: Fort Harrison, Mont., 1917- Officer of the Day: Private Co. " — ," 50th Inf., having been tried and not awarded any confinement, the Commanding Officer directs that he be released from the guardhouse and reported to his company for duty. Capt., 50th Inf., Adjutant. [124] 107 (contd.) DETAILS FOR TO-MORROW FOR GUARD SERGEANTS CORPORALS MUSICIANS PVTS FATIGUE SGTS CORPS Signature of Isi Sergeant h' li"- 5« If S« If St-f-H. f-i- -f^^i e z"- Remarks: Sergeant Major, 24th Infantry. [125] 107 (contd.) A 00 OFFICERS WILL PLEASE SIGN THEIR INITIALS OPPOSITE THEIR NAMES, THUS INDICATING THEY HAVE READ THE PAPER HEREWITH Major Harris " Jones " Smith Captain Adams Barker etc. First Lieut. Anderson " Baxter etc. Second Lieut. Allen " Booze etc. V -3V2"- -> To contain in rank groups and alphabetically arranged the names of all the officers in the Post. This slip is attached to circulars, etc., to be shown to the officeri of the command. [126] 107 (contd.) 00 Fort Harrison, Mont. .1917. llic Coiiiiiianding Officer directs thai Captain 50th Infantry, Adjutant. 4 ins. (Another convenient blank is the same as the above, substituting "Memorandum for" for "The Commanding Officer directs that.") ri271 107 (contd.) oO Check Card FOR n(io [rj 1.N. Z.Co s. " 4." 5. " 6. " 7. " 3. • 9. ' W." 11." 1Z." 13.' H.. is... C.S.&B^i... ■A' — t ■B' ■c- "D" T' 'F' "5" •//• T T "W . . .. "M' ■ ^'A" [1281 108 108. Blank forms. A supply of the blank forms named below should be kept on hand in a suitable case, with labeled compartments. Furnished by the Adjutant General's Deparhuent. In addition to those named in Pars. 209-213 and 229, in the case of com- pany and recruiting officers, the following forms should be kept on hand : No. 23. Return of General Prisoners. 27. Post Return (with model.) 27a. Extra sheet to Form No. 27. 60. Interrogatories and Depositions. (Kept on hand for convenience of judge-advocate.) 64. Monthly Report of Chaplain. 76. Subpoena for Civilian Witness. (Kept on hand for convenience of judge-advocate.) 77. Subpoena for Deposition, Civilian Witness. (Kept on hand for convenience of judge-advocate.) 132. Subpoena Duces Tecum, Civilian Witness. (Kept on hand for convenience of judge-advocate. 144. Annual Report of Books. 230. Certificate of Proficiency, Officers' Garrison School. 272. Warrant of Attachment. (Kept on hand for convenience of judge- advocate.) 329. Report of Adjutant on Sergeant-Major (C. A. C.) (Kept on hand only at artillery posts.) 336. Consolidated Morning Report. 338. Guard Report. 338-1. Guard Report. (Extra sheets.) 377. Report of Physical Examination and Test, Field Officers. (Kept on hand for convenience of surgeon.) 378. Report of Physical Examination and Test, Captains and Lieutenants. (Kept on hand for convenience of surgeon.) 387. General Prisoners, Report of. 423. Preference Card. (Kept on hand for convenience of officers.) 429. Efficiency Report. 470. Record of Detached Service. (Kept on hand for convenience of officers.) 470-1. Record of Detached Service — Model. (Kept on hand for con- venience of officers.) 519. Officers' Report of Detached Service. (Kept on hand for con- venience of officers.) [1291 109-110-111-112-113-114-115-116 Furnished by the Quartermaster Corps. Same as in case of a company, Par. 211, except Q. M. C. Forms Nos. 207a, 213, 213a. Furnished by the Inspector General's Department. Same as in case of a company, Par. 213. 109. BOOKS AND RECORDS. (See A. R., 211.) The follow- ing books and records are required to be kept: 110. Correspondence Book, or Record-Card System. A Correspon- dence Book, with index, is kept at each post which is not required to keep the record card system prescribed in G. O. 92/09. (G. O. 109/06.) See Par. II, for description of the record card system, and Pars. 13-24, for description of the Correspondence Book and Document File. 111. Document File. A Document File is always kept in connec- tion with the Correspondence Book, wh'en such a book is kept. (G. O. 109/06.) See Pars. 13, 16, 17, 21, 22, and 24, for description of the Docu- ment File. 112. Consolidated Morning Report. (Form 336, A. G. O.) This report is consolidated daily from all the company and detachment morning reports. (A. R. 211; Cir. 33/08; G. O. 194/09.) 113. Daily Sick Report. (From 339, A. G. O.) On the Daily Sick Report are entered the names of members of the Post Noncommissioned Staff requiring medical attention, and of such officers who do not belong to any organization and who are excused from duty because of sickness. 114. Guard Roster. When a single organization furnishes the guard, a roster of organizations will be kept by the sergeant-major under the supervision of the adjutant. (Par. 11, M. I. G. D.) When the guard is detailed from several organizations, rosters will be kept by the adjutant, of officers of the day, and officers of the guard by name; by the sergeant- major, under the supervision of the adjutant, of sergeants, corporals, musicians, and privates of the guard by number per organization. (Par. 12, M. I. G. D.) The model and instructions in the front of Form 342, and appendices "A" and "B," Manual of Interior Guard Duty, show how duty rosters are kept. 115. Files of orders. Files of all orders and bulletins received. (A. R. 211.) Also, a file of all orders issued. 116. Guard Report. (Form 338. A. G. O.) This report is sub- mitted to the post commander daily by the officer of the day. It gives the names of the members of the guard and prisoners, and a statement of any [1301 117-118-119-120-121-122-123-124 unusual occurrence with which the guard or any part is in any way con- cerned. (A. R. 211.) 117. Post Exchange Council Book. In this book are entered the proceedings of the meetings of the post exchange council. (A. R. 21 1.) In practice the book is kept at the post exchange and is brought to post headquarters after each meeting of the council, for the post commander's action on the proceedings. 118. Memorandum Receipts, Memorandum receipts showing all articles of quartermaster property obtained from the quartermaster for the use of the office. (A. R. 281 and 1092.) 119. Plat of land at post. There will be kept a copy of the plat of land at the post. (A. R. 708.) 120. Desertion circulars. Desertion circulars are sent to the com- manding officers at military posts with a view to the prompt identification of any deserter that may be delivered there and are not intended to be recorded or filed under the provisions of G. O. 92, W. D., 1909. The desertion circulars sent to a post will, however, be kept on file at post headquarters and will be arranged in alphabetical order, or indexed, so that the circular containing the description of any particular deserter can be found readily when wanted. (Cir. 3, 1910.) 121. School records. In some departments those in immediate charge of the various schools are required to keep, under the supervision of the post commander, such records as will enable inspectors to determine the nature and scope of the work. Ascertain if there are any special requirements in your department and, if so, see that they are complied with. 122. Returns and reports. Copies will be kept of all returns and reports. (A. R. 211.) The Adjutant General's office furnishes a "Model" showing how the Post Return should be prepared.. 123. Records of Post Noncommissioned Staff and others not belonging to organizations. The records of post noncommissioned staff officers and of other enlisted men not belonging to organizations serving at the post will be kept at post headquarters, and as provided for companies. (A. R. 211.) (See par. 207.) 124. Summary and Special Court-Martial records. Copies of charges tried by summary and special courts are filed at post headquarters. (Note 3 on Charge Sheet, — Form No. 594, A. G. O.) [131] 125-126 125. Books of reference. The following-named books of reference should be kept in the office : Army Register. Army Regulations. Army Transport Regulations. Compilation of General Orders, Circulars and Bulletins of War Department (1881 to 1915)- Digest of Opinions, Judge Advocate General. Drill Regulations. Field Musicians' Manual (Canty). Field Service Regulations. Guide for Inspectors-General. Instructions for the Care and Repair of Small Arms and Ordnance. Equipment. (Ordnance Pamphlet No. 1965.) Manual of Field Engineering. Manual for Courts-Martial. Manual for Medical Department. Manual of Interior Guard Duty. Manual of Physical Training. Military Laws of the United States. Military Reservations, etc. — Title and Jurisdiction. Officers' Manual. (Moss.) Ordnance Property Regulations. Price List of Ordnance and Ordnance Stores. (Ordnance Pamphlet No. 1897.) Quartermasters' Manual. Regulations for Field Firing and Proficiency Test. Regulations for Field Maneuvers. Regulations for Regular Army Reserve. Rules of Land Warfare. Signal Book, U. S. Army. Small-Arms Firing Manual. Soldiers' Handbook. Supply and Allowance Tables. (Ordnance Pamphlet No. 1970.) Tables of Organization. Uniform Regulations. Uniform Specifications. Unit Equipment Accountability Manual. 126. "MODELS" OF SPECIAL ORDERS. The "models" that are given in pars. 127-137 are the usual routine Special Orders issued by a post headquarters. For forms of orders, see Par. 83J/2. [132] 127-128 127. Audit of Post Exchange accounts and taking of stock. Under the provisions of Par. 5, Post Exchange Regulations, ist Lieut. John Smith, 50th Inf., is detailed to make an inventory of the stock, cash, and fixtures of the Post Exchange, and 2nd Lieut. H. K. Harris, 50th Inf., is detailed to audit the accounts of the Post Exchange for the month of March. (Note. — Although at some posts it is customary to issue a formal special order for the above details, at other posts the simpler and equally effective method is followed of merely announcing the details on the daily bulletin referred to in Par. 96.) 128. Boards of officers. (a) Under the provisions of A. R. 163J/2, a board of officers consisting of- Captain John C. Miller, 50th Infantry, Captain H. S. Wade, 50th Infantry, 1st Lieut. Jas. A. Hall, soth Infantry, is appointed to meet at this post at 10 o'clock a. m. tomorrow, the 29th instant, or as soon thereafter as practicable, to investigate into and report upon, the death from other than natural causes, of Private John Smith, Co. "A," 50th Infantry. The proceedings will be submitted in duplicate. (b) Cutting down trees. Under the provisions of A. R. 213, a board of officers consisting of — Lieut. Col. W. H. Hunter, soth Infantry, Major Charles C. Hatfield, Q. M. Corps, Major Thomas J. Lewis, 50th Infantry, is appointed to meet at this post at 10 o'clock a. m., tomorrow, the i8th instant, or as soon thereafter as practicable, to report upon the advisability of cutting down certain live trees on the east side of the reservation, on the site selected for use as a post garden. (c) Investigation of shooting. A board of officers consisting of — Captain John C. Miller, 40th Infantry, Captain Harold S. Wade, 40th Infantry, 1st Lieut. James A. Hall, 40th Infantry, is appointed to meet at this post at 10 o'clock a. m., tomorrow, the 29th instant, or as soon thereafter as practicable, to investigate and report upon the circumstances connected with the shooting of Private Warren C. Bone. Company "C," 50th Infantry, on the target range this date. The proceedings will be submitted in duplicate. 4 [133] 128 (contd.) (d) Loss of funds. A board of officers consisting of — Major Walter R. Case, 50th Infantry, Captain Robert S. Barber, soth Infantry, 1st Lieut. Charles M. Stone, soth Infantry, is appointed to meet at this post at i o'clock p. m., today, or as soon there- after as practicable, to investigate and report upon the circumstances con- nected with the loss of two hundred dollars ($200)' pertaining to the fund of Company "G," 50th Infantry, and make recommendation as to the responsibility therefor. (A. R. 321.) The proceedings will be submitted in duplicate. (e) Loss of private property in military service. Under the provisions of A. R. 726, a board of officers consisting of — Capt. U. S. Lee, 40th Inf., Capt. R. E. Grant, 40th Inf., 2nd Lt. Philip Forrest, 40th Inf., is appointed to meet at this post at 2 p. m.. May 15, 1916, or as soon there- after as practicable, to investigate, report upon, and fix the value of one pair of private field glasses alleged to have been stolen from Capt. John A. Smith, 40th Inf., on or about May 12, 1916. The proceedings will be submitted in duplicate. (f) Marking examination papers. A board of officers consisting of — Captain John C. Miller, 40th Infantry, Captain Harold S. Wade, 40th Infantry, 1st Lieut. James A. Hall, 40th Infantry, is appointed to meet at this post, at such times as may be necessary, to mark the examination papers of the officers taking the examinations In the various subjects of the Garrison School for Officers, current school year, which will be referred to the board from this office. The proceedings will be submitted in duplicate. (g) G. 0. 31, 1912. Under the provisions of paragraph 3, General Orders, No. 31, War Dept., 1912, a board of officers is appointed to meet at this post at i :30 p. M., November 29, 1915, or as soon thereafter as practicable, to examine into and make recommendations in the case of Corporal John Smith, Co. "C," 50th Infantry, he having been found by the Surgeon sick "not in line of duty" while sick in hospital, and such finding being not concurred in by the company commander. Detail for the board: Captain James A. Ross, 50th Infantry, [1341 128 (contd.) Captain Thomas W. Burke, Medical Department, 1st Lieut. John \V^ Lott, 50th Infantry. The proceedings will be submitted in duplicate. (h) Paragraph 148 A. R. Under the provisions of A. R. 148, a board of officers is convened to meet at this po^t at 10 o'clock a. m., March 27, 1916, or as soon there- after as practicable, to determine whether Private James C. Carroll, Co. "A," 71st Infantry, should or should not be recommended for reen- listment and the kind of discharge that should be given him under the provisions of paragraph 150, A. R. Detail for the board : Captain William Adams, 71st Infantry, 1st Lieut. John Banks, 71st Infantry, 2nd Lieut. James Carr, 71st Infantry. The proceedings will be submitted in duplicate. (i) Paragraph 1481/2 A. R. Under the provisions of A. R. 148^, a board of officers con- sisting of — Capt. U. S. Lee, 40th Inf., Capt. R. E. Grant, 40th Inf., 2nd Lieut. Philip Forrest, 40th Inf., is appointed to meet at Gatun, C. Z., at 2 p. M., February 17, 1916, or as soon thereafter as practicable, to determine whether or not Private Peter Pann, Co. "A," 40th Inf., should be discharged prior to the expiration of his term of enlistment on account of habits or traits of character which serve to render his retention in the service undesirable. The attention of the board is invited to Par. I, Bull. 16/15. The proceedings will be submitted in duplicate, (j) Par. 30, A. R. Under the provisions of A. R. 30, a board of officers to consist of — Major G. H. Smith, ist Inf., Capt. S. B. Craft, ist Inf., Capt. L. A. Grant, Medical Corps, 1st Lieut. C. J. Cole, ist Inf., is appointed to meet at this post as soon as practicable after March i, 1916, to conduct the examination of such candidates as may be authorized to appear before it for preliminary examination for appointment as second lieutenants of the Army, (k) Par. 465, A. R. In compliance with A. R. 465, a board of officers consisting of — Major T. C. Jones, Medical Dept, [135] 129-130 Capt. R. O. Russell, Medical Dept., Capt. F. E. Purcell, Medical Dept., is appointed to meet at this post at lo o'clock a. m., tomorrow, Sept. i8, 1916, for the purpose of making a critical examination and report upon the mental condition of Pvt. John Smith, Co. "D," soth Inf. The proceedings of the board will be submitted on Form 484, A. G. O. (1)1 709 A. R. In compliance with A. R. 709, a board of officers to consist of — Major J. C. Cole, 50th Inf., Capt. A. S. Wilson, 50th Inf., Capt. C. E. Miller, 50th Inf., is appointed to meet at this post at 10 o'clock a. m., tomorrow, the 19th, or as soon thereafter as practicable, to report upon the estimated damage and cost of repairs to building No. 88, damaged by fire on the i8th instant. (In case damage is not due to natural cause, add, the board will make a thorough investigation with a view to fixing the responsibility for the dam- age or destruction of the building and make such recommendations as may be necessary.) 129. Extra Duty. (a) Detail. Private William Smith, Co. "A," soth Infantry, is detailed on extra duty as switch-board operator, and will report to the signal officer for duty. (b) Relief. Private William Smith, Co. "A," 50th Infantry, is relieved from extra duty as switch-board operator, and will report to his company commander for duty. (c)' Detail and Relief. Private Samuel King, Co. "B," soth Infantry, is detailed on extra duty as switch-board operator, relieving Private Wil- liam Smith, Co. "A," soth Infantry, eflfective this date. Private King will report without delay to the signal officer and Private Smith to his company commander. (d) Retroactive. (a) Private Samuel Jones, Co. "A," 50th Infantry, having been employed continuously as switch-board operator since September i; 1916, is hereby detailed on extra duty in that capacity to date from that date. (b) The verbal orders of the commanding officer of September i, 1916, detailing Private Samuel Jones, Co. "A," 50th Infantry, on extra duty as switch-board operator are hereby confirmed and made of record as of that date. 130. Leave of absence, (a) Ordinary. Leave of absence for ten days, effective October 3, 1916, is granted ist Lieut. John Smith, 55th Inf. [136] 131-132-133-133a (b) Exceptional circumstances. Under exceptional circumstances, leave of absence for one month, effec- tive on or about March 12, 1916, is granted Capt. John Smith, 65th Inf. (c) Sickness. (i) In compliance with authority given by indorsement, Hq. Eastern Dept., May 12, 1916, leave of absence for one month, on account of sickness, is granted Capt. John Smith, 75th Inf., (2) On Surgeon's certificate of disability, sick leave for one month, effective on or about May 12, 1917, is granted ist Lieut. John A. Smith, soth Inf. (d) With permission to apply for extension. Leave of absence for one month, effective March 12, 1917, with permis- sion to apply to the proper authority for an extension of one month, is granted 2nd Lieut. John Smith, 45th Inf. 131. Permission to hunt. Permission to hunt for ten days., effec- tive about Oct. 3/16, is granted ist Lieutenant Paul Jones, 55th Inf. Attention is invited to A. R. 65. 13S. Prisoner transported to place of confinement. In compliance with Par. 6, G. C. M. O. No. 150, Hq. E. Dept., 1916, Sergt. John A. Smith, Co. "A," 1st Inf. (as guard), will conduct General Prisoner Charles A. Jones to the Pacific Branch of the U. S. Military Prison, Alcatraz, Cal., turning him over upon arrival to the commanding officer, and securing proper receipt for the prisoner and his effects. Upon deliver>' of the prisoner and the papers in his case, Sergeant Smith will return to his proper station. The Quartermaster Corps will furnish the necessary transportation. One day's cooked rations for guard and prisoner will be furnished by Co. "A," 1st Inf. The travel directed is necessary in the public service. 133. Probation for remainder of term of confinement. Under the provision of A. R. 943 (amended by Changes No. 12), Pvt. John Smith, Co. "A," 1st Inf., is put on probation for the remainder of the term of confinement adjudged him by sentence of Summary Court, approved March 12, 1916. He will be reported to his company commander without delay. 133a. Removal of charge of desertion. (See par. 325 [7].) The charge of desertion against Pvt. John Smith, Co. "A," ist Inf., by reason of his unauthorized absence from Sept. 29/15 to Oct. 19/15, is set aside as having been erroneously made. ri.^71 134-135 134. Summary court sentence remitted. (a) Excess of legal limit. The sentence in the case of Private Henry Page, Co. "C," 50th Infantry, awarded by summary court, approved September 16, 1916, being in excess of the maximum punishment authorized, that part in excess of forfeiture of ten days' pay per month for two months is remitted, and will be refunded to the soldier on next pay roll of his company. (b) Unexpired portion of confinement. The unexpired portion of the confinement part of the summary court sentence in the case of Private Samuel Jones, Co. "A," soth Infantry, approved Sept. 7/16, is remitted. H'e will be released from confinement and reported to his company commander for duty. (c) Upon recommendation of company commander. Upon the recommendation of his company commander and on account of his good conduct, one month's hard labor and a forfeiture of two-thirds of his pay for the same period, is remitted in the case of Pvt. John Smith, Co. "A," 1st Inf. 135. Special Court-martial. (a) Appointing court. Special Court-martial. A special court-martial is appointed to meet at this post at 10 o'clock a. m., tomorrow, the 4th instant, or as soon there- after as practicable, for the trial of such persons as may be properly brought before it. Detail for the Court : Captain William S. Mitchell, 50th Infantry, Captain John R. Williams, 50th Infantry, 1st Lieut. Roy A. Stillman, 50th Infantry, 2nd Lieut. Stephen S. Summer, 50th Infantry, Judge Advocate. (b) Detailing and relieving member. Capt. H. C. Smith, 1st Inf., is detailed as a member of the Special Court-martial convened by Par. i, S. O. No. 145, c. s., these headquarters, vice 1st Lieut. John Jackson, relieved. (c) Publication of sentence. Before a special court-martial convened at this post pursuant to para- graph 3, Special Orders, No. 33, c. s., Post, was arraigned and tried: Private John Smith, Co. "A," 50th Infantry. Charge I. Conduct to the prejudice of good order and military disci- pline. Specification. In that Private John Smith, Co. "A," Soth Infantry, while under systematic treatment at the post hospital for venereal disease, [138] 136-137 and having been ordered to take such treatment by Captain A. J. Auger, Medical Department, did refuse to do so. This at Madison Barracks, N. Y., August 25, 1916. Charge II. Absence without leave, in violation of the 32nd Article of War. Specification. In that Private John Smith, Co. "A," 50th Infantry, did absent himself from his company, without leave from his commanding officer, from about 7:00 a.m., August 11, 1916, to about 11:00 p.m., August 23, 1916. This at Madison Barracks, N. Y. Pleas : To the Specification, Charge I "Not Guilty" To Charge I "Not Guilty" To the Specification, Charge II "Guilty" To Charge II "Guilty" Findings : Of the Specification, Charge I "Guilty" Of Charge I "Guilty" Of the Specification, Charge II "Guilty" Of Charge II "Guilty" Sentence : To be confined at hard labor at such place as the reviewing authority may direct for four (4) months, and to forfeit ten (10) days' pay per month for a like period. (Evidence of five previous convictions con- sidered.) The sentence in the foregoing case of Private John Smith, Co. "A," 50th Infantry, is approved and will be duly executed at the station of his company. 136. Sub-committee of noncommissioned officers (post exchange). Under the provisions of Par. 6, Post Exchange Regulations, a sub- committee of noncommissioned officers will meet at the office of the Po^t Exchange, at 2 p. m., March 3, 1916. Detail for the Sub-committee : Drum Major John A. Smith, Hdqrs. Co. ; Sergt. H. V. Jones, Q. M. Corps; ^ Sergt. 1st Class R. R. Harris, Hospital Corps; Sergt. Joseph Sandoz, Co, "A" ; Etc., Etc., Etc. 137. Travel. (a) Change of station incident to appointment as Regimental Supply Officer. [139] 137 (contd.) In compliance with telegraphic instructions from Hdqrs. Eastern Dept., dated September 12, 1916, Captain John A. Smith, 40th Infantry, will proceed to Fort Ontario, New York, with a view to his appointment as Regimental Supply Officer. The travel directed is necessary in the military service. (b) Ordered to Department Headquarters for duty as messengers- commutation of rations. In compliance with authority contained in ist Indorsement, Headquar- ters Eastern Department, September 17, 1916, Corporal Charles Swamson, Co. "D," 50th Infantry, will proceed to Governors Island, New York, reporting upon arrival to the Department Adjutant for duty as messenger The Quartermaster Corps will furnish the necessary transportation, including commutation of rations, in advance, for one man for one day, it being impracticable for him to carry rations of any kind. The travel directed is nec!essary in the military service. (c) Recruit sent to proper station. In compliance with A. R. 877, Recruit Arthur C. Johnson, enlisted at this post for Headquarters Company, 40th Infantry, pursuant to authority from the Adjutant General's Office, dated September 15, 1916, will pro- ceed to Madison Barracks, New York, reporting upon arrival to the commanding officer. The Quartermaster Corps will furnish the necessary transportation. One cooked meal will be furnished from the mess of Co. "A," 46th Infantry. The travel directed is necessary in the military service. (d) Returning to proper station soldier without funds and absent without leave. In compliance with instructions from Headquarters Western Depart- ment, dated September 15, 1916, Private John Smith Co. "A," 50th Infan- try, having reported at this post from absence without leave, and with no funds with which to provide transportation to join his company, will proceed by the first available transportation to Vancouver Barracks, Washington, reporting upon arrival to the commanding officer. The Quartermaster Corps vvill furnish the necessary transportation, the cost of which will be reported to his company commander to be charged against the soldier on the next pay roll of his company in compliance with A. R. iiii and 1236. (e) Sent to School for Bakers and Cooks. In compliance with instructions contained in letter from Headquarters Eastern Department, dated September i, 1916, Corporal William S. Hamil- ton, Co. "D," 50th Infantry, will proceed to Washington Barracks, D. C, [140] 137 (contd.) reporting upon arrival to the commanding officer to enter the next class taking the course of instruction at the School for Bakers and Cooks. The soldier will take with him his trunk locker, blankets, and overcoat, and will be provid??d with sufficient clothing to last him for four months. The company commander will enter on the descriptive list the nature of the instruction which this soldier is to receive, and will forward the descriptive list to the commanding officer, Washington Barracks, D. C, on date of departure of soldier from post. The Quartermaster Corps will furnish the necessary transportation, and will pay, in advance, communtation of rations for one man for one day, it being impracticable for this soldier to carry rations of any kind. (f) Transfer of enlisted man. Pursuant to authority contained in indorsement, Hdqrs. Eastern Depart- ment, dated September 16/16, Private Fred C. Drake, Company "E," 50th Infantry, is transferred to the 128th Co., C. A. C, and will proceed to Fort Hamilton, N. Y., reporting upon arrival to the commanding officer for duty. The expenses of the transfer will be borne by Private Drake and transportation will not be furnished him. (g) Transfer of insane soldier to Government Hospital. (See Par. 325-c, 5, and 6.) In compliance with telegraphic instructions from the Adjutant General's Office, dated Washington, D. C, March 21, 1916, Sergeant Henry T. Kline, Co. "D," 50th Inf., will take charge of and conduct Private John Smith, Co. "A," 50th Inf., to the Government Hospital for the Insane, Washington, D. C. After leaving the patient at the hospital Sergeant Kline will report to The Adjutant General of the Army for further instructions. The Quartermaster Corps will furnish the necessary transportation, including return transportation for Sergeant Kline. Commutation of rations for two men for six days en route to Washington, and for one man for six days returning to station, will be paid in advance, it being impracticable to carry rations of any kind. The commutation for Pvt. Smith will be paid to, and receipted for, by Sergeant Kline. Sleeping car accommodations will be furnished, the Surgeon having certified to the necessity therefor. The journey is necessary for the public service. [Note. — In connection with sleeping car accommodations, see 6 and 7 A. R. 1 128.) [1411 138-139-140 138. "MODELS" OF GENERAL ORDERS. The following are "models" of some of the usual routine General Orders issued by a post headquarters: 139. Assuming command. The undersigned hereby assumes command of Fort Thomas, Ken- tucky. John R. Smith, Colonel, 6oth Infantry. (In case a staff is to be announced, the order would continue, "and announces the following staff : Adjutant '"* Quartermaster " etc.) 140. Fire order. The following instructions in regard to the handling of fires will govern for this command: FIRE MARSHAL AND ASSISTANTS The senior officer permanently on duty at this post next in rank to the commanding officer, will act as fire marshal, and the battalion adjutants as assistant fire marshals. In the absence of the fire marshal and his assistants the officer of the day will act as fire marshal. FIRE DISTRICTS The camp is divided into two fire districts as follows: (a) 1st District: That part of the camp, including the Lirio Planing Mills, north of a line which, commencing at canal embankment, follow- ing the road running past buildings Nos. 45, 51, 59, and 55; thence due west to drainage ditch on parade. (b) 2nd District: That part of the camp south of line prescribed in paragraph (a). DISCOVERY OF FIRE (a) Anyone discovering a fire will at once notify the guard in the quickest way possible. (b) A sentinel on post who discovers a fire will: 1. Give the prescribed alarm, firing two shots. 2. At once proceed to the guard house and notify the commander of the guard. 3. Then return to his post. (c) The commander of the guard on learning of a fire will — 1. At once telephone to the fire station. 2. Cause one shot to be fired from the saluting gun to indicate that the fire is in the first District, and two shots to indicate that the fire is in the 2nd District. 3. Cause the bugler of the guard to sound fire call repeatedly, each call to be followed by one or two blasts to indicate that the fire is in the ist or 2nd District, respectively. [1-421 140 (contd.) 4. Promptly notify (i) the pumping engineer, (2) the fire marshal, (3) the assistant fire marshal, and (4) the commanding officer. (d) All buglers will repeat the call as sounded. PROCEDURE IN CASE OF FIRE Upon an alarm of fire the following procedure will be observed: (a) The fire marshal and his assistants will at once proceed to the scene of the fire. The fire marshal will take charge, or in his absence, the senior assistant. (b) The officer of the day will at once proceed to the scene of the fire, and in the absence of the fire marshal and his assistants, will take charge. (c) All members of the permanent fire detail will report at once at the fire station, and have the reel cart, the fire engine, and the hook and ladder ready to be taken out on arrival of the details. They will endeavor by telephone to discover the exact location of the fire, furnish' information thereof, and carry out any special instructions given by the fire marshal. (d) The fire engine and the hook and ladder will be taken to the scene of the fire. (e) All reel carts, except those at the corral and Lirio Mills will be taken to the scene of the fire. (f) The reel cart detail for Lirio Mills will at once repair to its station. If the fire is at Lirio, Lirio Mills, or Golden Green, it will proceed to the scene of fire. If the fire is elsewhere, the detail will remain at station, in reserve, until ordered out, or until the recall is sounded. (g) The reel cart detail for the corral will at once repair to its station, and remain there, in reserve, until ordered out or until the recall is sounded. (h) All hose details will repair to their stations, and take the hose, except that at the corral and Lirio Mills, to the place of fire when in their districts. When not in their districts they will remain at station, in reserve, until dismissed or recall is sounded. (i) The hose detail for the corral will remain there, in reserve, until ordered out or until tlie recall is sounded. ^i) The hose at Lirio Mills will remain there, in reserve, until oruered out or until recall is sounded. (k) The bucket detachments will form with their buckets, and pro- ceed to the place of fire, if in their districts If not in their districts, they will remain formed, in reserve, until called out, or until the recall is sounded. (1) All fire extinguishers and hand grenades within the district in which the fire occurs will be taken to the scene of fire, but only such will be used as may be directed by the fire marshal or his assistants. The fire extinguishers in the other districts will be held in reserve until called for, or until the recall is sounded. 140 (contd.) (m) Prisoners will be taken at once to the guard house. (n) All enlisted men on special duty will report at their places of duty. (o) All civilian employes will report at their places of duty. (p) The plumber, the electrician sergeant, and a carpenter desig- nated by the quartermaster, will report to the fire marshal with tools necessary to cut or plug water pipes, to cut wire, and a cross cut saw to saw heavy timber. (q) The guard. The main guard will be formed at the guard house. Members of the guard at sub-posts. will form at their respective posts. (r) A surgeon, accompanied by a litter squad from the Medical Department, will report to the fire marshal at the scene of the fire. (s) All officers will attend fires and fire drills. Officers belonging to companies having no specific duties will remain with their companies as provided in par. (u), below. (t) The adjutant, quartermaster, and chaplain will report to the commanding ofticer at the scene of fire. • (u) All organizations and parts of organizations having no specific duties will be formed on their respective parades and await orders. (v) Four men from each company, in addition to the cooks, room orderly and noncommissioned officer in charge of quarters, will remain at their respective barracks until recall is sounded. (w) In case of fire in Golden Green or Lirio all reel carts in the ist District and at the fire station, the fire engine and the hook and ladder company, will proceed to the scene of the fire, reporting to the fire marshal or his assistants. All other details and organizations will remain at their stations awaiting orders. AFTER A FIRE (a) Sounding recall. After a fire has been extinguished, or after fire drill, recall will be sounded upon the order of the fire marshal. (b) Calling rolls. After recall is sounded the companies and de- tachments will be formed, rolls called, and the result reported to the fire marshal, who will report all unauthorized absentees to the Com- manding Officer. (c) Absent officers. The marshal will also report any officers who may have been absent. (d) Checking and inspecting company apparatus. Immediately after recall the senior officer with each company will make a check and careful inspection of all reel carts, hose, or other apparatus for which his company is responsible, and see that they are returned to their proper place, reporting at once to the fire marshal the result of the check and the condition of the apparatus. (e) Company commanders looking after hose. Company com- manders whose companies are charged with looking after reel carts or hose, will see, after each fire or fire drill, that the hose is properly washed and dried before being stored. [144] 140 (contd.) If the fire occurs at night, the hose will be dried as early as possible the following morning; in the sun, if the weather is clear, otherwise hung up under a building until dry. IN CASE OF FIRE AT POST THEATRE In case of fire at the post theatre, the following procedure will be observed: (a) As soon as fire is observed, or an alarm sounded, all talking and other noise in the building shall cease. (b) The fire marshal, assistant fire marshal, according to rank, the Officer of the Day, or the senior officer present, in order named, will assume charge of the evacuation of the building. (c) Everyone shall rise at once. Those in each section will leave the building promptly but without confusion or crowding, by the exit assigned to that section, and under no circumstances will anyone try to pass anyone ahead of him. The first man to reach the door will hold it open for the others to pass. (d) Immediately upon leaving the building all persons will run several yards from the exit in order to clear the exit for those who follow. (e) Any shouting or unnecessary confusion of any nature during this period will be severely punished. LOCATION OF FIRE APPARATUS (a) 1st District The fire apparatus is located as follows : Building No. 54: Reel cart with 500 ft. of hose, under building. Building No. 98: 200 ft. of hose at east end of building. Corral: Reel cart with 300 ft. of hose; and also 100 ft. of hose. Guard house: Reel cart, and also 200 ft. of hose on north side. Commissary: Reel cart with 400 ft. of hose, under building. Lirio Mills: Reel cart with 300 ft. of hose in shed at east end of Q. M. storehouse; and 300 ft. of hose with detachment of guard. (b) 2nd District Fire station: Reel cart with 400 ft. of hose, and 100 ft. reserve hose. The hook and ladder and the gasoline fire engine are kept here. The fire marshal will be responsible for the proper instruction of the detachments to which have been assigned the hook and ladder and the gasoline engine. (c) All companies Each company will be furnished with 50 gunny sacks, and as many fire buckets, hand grenades, and chemical fire extinguishers as the quartermaster can provide. Fire buckets will be kept filled with water at all times. Fire buckets and hand grenades and chemical fire extin- guishers will be installed by the quartermaster in each office, store- house, and guard house. ORGANIZATION (a) Permanent detail at fire station. A permanent fire detail of two men will be stationed at the fire station. One member of the [1451 140 (contd.) detail will remain constantly at the station. Both members will be thoroughly instructed by the fire marshal in all that pertains to their duties, including the location of every hydrant and stand-pipe. Every Saturday the senior member of the detail will make an inspection of all hydrants and stand-pipes, and will report to the fire marshal the result of his inspection. (b) Company assignment. The companies are assigned tasks as indicated below. The personnel of reel carts and hose details shall be permanent and each detail shall consist of 1 noncommissioned officer and 7 privates. The substitute will be used when the principal is absent from the post or on guard. Co. "C" (substitute Co. "B"), hose coiled on east end of building No. 98. Co. "D" (substitute Co. "A"), one detail for reel cart at Lirio Mills; one detail for the reel cart, and one detail for the hose at the corral. The reel cart and hose at the corral will not be taken from the corral without specific orders from the fire marshal. Co. "F" (substitute Co. "E"), reel cart under commissary. Co. "G" (substitute Co. "B"), one detail for the reel cart and one detail for the hose at the guard house. Co. "H" (substitute Co. "E"), reel cart at quarters No. 54. Co. "I" (substitute Co. "K"), reel cart at fire station. Also, a hook and ladder company consisting of 2 noncommissioned officers and 12 privates will be organized by the company commander. The hook and ladder com- pany and the rest of the company, excluding the reel cart detail, will con- stitute the wrecking and salvage detachments. All company fire axes will be carried to every fire. Co. "L" (substitute Co. "M"), will constitute the fire engine company and in case of fire will take the engine to the scene of the fire. All companies. A bucket detachment and a detail to handle chemical fire extinguishers will be organized in each company, and instructed in their duties by the company commander. GENERAL Apparatus not to be removed. Except in case of fire or fire drill, no apparatus will be removed from its place. Use of fire apparatus. The use of fire apparatus for other than fire purposes is forbidden. A guard. A guard will be furnished by the officer of the day when requested by the fire marshal. Company commanders' responsibility. Company commanders will see that the apparatus issued to their organizations is serviceable at all times and they will except where otherwise prescribed, be responsible for the proper instruction of their men in tlie apparatus and equipment they are expected to use at fires. Hydrants and stand-pipes. All hydrants and stand-pipes installed for the purpose of fire protection will be painted white, and no other hydrants or stand-pipes installed for other purposes will be given this color. All fire hydrants and stand-pipes that may be opened by hand [146] 141-142-143 without wrenches will be marked in addition, "For fire only." The open- ing of fire hydrants or stand-pipes by unauthorized persons except in case of fire, will be severely punished. Precautions against fire. All persons of this post are reminded of the fact that the buildings are very inflammable and in many cases close together. Grass during the dry season is an added danger. For these reasons fires will not be started within camp limits at points designated by the police officer, and throwing of lighted matches, cigar or cigarette stubs in places where they may be any possibility cause fire is forbidden. Fire drills. The fire marshal will have such fire drills (including the evacuation of the post theatre) as may, in his opinion, be necessary to test the fire apparatus and to insure that the command is properly trained and practiced in the provisions of this order. 141. Fourth of July. 1. Tomorrow, July Fourth, being a national holiday, all duty except the guard and necessary fatigue will be suspended. 2. At reveille the band will play "The Star Spangled Banner" and other national airs, and the garrison flag will be hoisted to the top of the flagstaff. 3. At 9 o'clock A. M., the command will be paraded in the form of a square and the Declaration of Independence read, after which the band will play "The Star Spangled Banner." 4. At noon the salute to the Union will be fired, consisting of one gun for every State, during which the band will play "America," "Hail Colum- bia," and other national airs. 142. Funeral. The funeral of the late John Smith, Private Co. "A," ist Infantry, will take place tomorrow. 1st Call • -9 :50 a. m. Assembly, ten minutes later. Uniform The commanding officer, Co. "A," ist Infantry, will furnish the neces- sary pall-bearers and escort and is charged with all other details relating to the funeral. All officers* and enlisted men not on duty will attend. The companies will be marched to the hospital by the first sergeants and the sergeant-major will then assume command of the battalion. The flag will be displayed at half-mast from 9:50 a. m., until the remains are taken from the post. 143. Labor Day. Monday, September 4, being Labor Day, w^ll be observed at this post as a holiday, and all duty except the guard and necessary fatigue will be suspended. 'Sometimes the order reads, "All officers are invited to attend." [U7] 144-145 144. Memorial Day. Tomorrow being Memorial Day, all duty except the guard and tiecessafy fatigue will be suspended. The garrison flag will be displayed at half-staflf from sunrise till midday and immediately before noon the band will play some appropriate air, and the national salute of 21 guns will be fired at 12 m., after which the flag will be hoisted to the top of the staflf, and the flag saluted by playing one or more patriotic airs. The command will be formed at 9 o'clock a. m., and marched to the cemetery, where the following exercises will take place : 1. Dirge, by the band. 2. Prayer. 3. "My Country, 'Tis of Thee," by the band. 4. "Nearer, My God, to Thee," by the band, during which the graves will be decorated with flowers. 5. "The Star Spangled Banner," by the band. 6. Benediction. 7. Taps. Uniform 145. Muster and Inspection. (a) Preceded by regimental review. The troops of this command will be inspected and mustered on Thurs- day, August 31, 1916, as follows: 1. The inspection and muster will be preceded by a regimental review of the 29th Infantry. Major Smith will command the regiment. 2. Following the review, the battalions will be inspected and mustered by their respective battalion commanders. 3. Headquarters Company, Machine Gun Company, Supply Company, 29th Infantry, and Post N. C. Staflf and Detachment Quartermaster Corps will be inspected and mustered by the Commanding Officer, who will make a general inspection of the command. 4. The Detachment Medical Department will be inspected and mus- tered by the Surgeon. 5. The Casuals will be inspected and mustered by the Adjutant. 6. Uniform and equipment — Garrison. 1st Call 8 :20 A. M. Assembly 8:30 A. M. 7. The following are excused from the formation : The guard, sick, men in confinement, the noncommissioned officers in charge of quarters, cooks, one room orderly, and one kitchen police in each [148] 146-147-148 company ; the switchboard operator, men on special duty at fire station, mail orderly, and men on special duty delivering water, (b) On company parades. 1. The troops of this command will be inspected and mustered on Friday, the 31st instant, on their respective company parades, as follows: By the Commanding Officer: Headquarters Company, 29th Infantry. By Lieut. Col. Harris R. King, 29TH Infantry : Det. Post Noncommissioned Staff. Machine Gun Company, 2gth Infantry. Supply Company, 29th Infantry. Detachment Quartermaster Corps. Casuals. By the Surgeon : Detachment Hospital Corps. By Major John J. Doe, 29TH Infantry : 3rd Battalion, 29th Infantry. By Major Albert D. Skinner, 29TH Infantry: 2nd Battalion, 29th Infantry. Company A, 29th Infantry. 2. Uniform. Field Service, Olive Drab Shirts. Equipment. Field Service. 1st Call, 8:20 a. m. Assembly, 8:30 a. m. 3. All men will attend except those excused by Par. 6, G. O. i, c. s., these headquarters. 146. Relief and appointment of quartermaster. 1st Lieut. John A. Smith, 50th Inf., is relieved as quartermaster of this post and will transfer all records, funds, and property pertaining to that office to Capt. Samuel Jones, 50th Inf., who is appointed quartermaster of the post. 147. Relinquishing command. The undersigned this day relinquishes command of this post. 148. Servant debarred from working in post. The following is published for the information and guidance of all concerned: JAMES NOGOOD, formerly employed as cook by Capt. John Smith, 29th Inf., was discharged for misconduct. The said James Nogood will not be allowed to enter the camp and his employment by anyone within the limits of this post is forbidden. [149] 149 149. Service and roll calls. The following list of service and roll calls will take effect January i, 1917: FORENOON AFTERNOON Week days Sundays except Saturdays and Saturdays Holidays Reveille 1st Call 5:45 5:45 None Marches 5:55 5:55 "None Reveille and assembly 6:00 6:00 None Mess (Breakfast) 6:15 6:15 7:30 Sick Call 6:45 6:45 8:00 Fatigue 7:00 7:00 None Drill 1st Call 7:20 None None Assembly 7:30 None None (Companies will be dismissed from drill in the discretion of company com- • manders, but not before 10 o'clock.) Inspection 1st Call 7:50 Assembly 8:00 Guard Mounting 1st Call 11:20 8:50 8:50 Assembly 11:30 9:00 9:00 (On week days, guard mounting will be informal; on Sundays and holi- days, formal.) Church Call 10:20 1st Sergeants' Call 11:30 11:30 11:30 Recall from fatigue 11:30 11:30 None Mess (Dinner) 12:00 12:00 12:00 Fatigue For prisoners and men under- going punishment 1:00 1:00 None for all others 2:00 2:00 None Recall from fatigue 4:30 4:30 None Mess (Supper) 5:15 5:15 5:15 Retreat 1st Call 5:45 5:45 5:45 Assembly 5:55 5:55 5:55 Retreat 6:00 6:00 6:00 Church Call 7:20 Tattoo 9:00 9:00 9:00 Call to Quarters 10:45 10:45 10:45 Taps 11:00 11:00 11:00 Wednesdays. Parade : 1st Call, 5 :4o p. m. Assembly, 5 :S0 p. M. School Call (Officers' School), 2 p. m. Thursdays. Church Call : 7 :20 p. m. Tuesdays, Wednesdays, and Thursdays. School Call: 2 p. m. (Post School for Enlisted Men will be dismissed at 3:30 p. M.) [ISO] 150-151-1511/2 150. Washington's Birthday. Tomorrow, the 22nd instant, being the Anniversary of the Birth of George Washington, all duty, except the guard and necessary fatigue will be suspended. 151. Indorsement forwarding G. C. M. charges. For "model" indorsement on charges that are forwarded for trial by G. C. M., see Par. 335. 1513^ REPORTS, RETURNS, ESTIMATES AND REQUISI- TIONS TO BE MADE BY, TO, OR THROUGH THE POST COMMANDER; ALSO ACTION BY THE POST COM- MANDER ENJOINED BY REGULATIONS AND CUSTOM (Study carefully all the notes on every form.) (An Adjutant's "Tickler" for use in this connection may be obtained from the Quartermaster Corps. See pages 31 and 113, Cir. 28, O. Q. M. G., 1913.) Daily 1. Officer of the Day 2. Officer of the Guard Par. 12. M. I. G. D. EVERY SATURDAY NATURE FORM AUTHORITY REMARKS List of charges on hand, Letter Par. 104 To the convening authority, by judge advocate of Manual for through the president of every general court- Courts-martial the court and the post com- martial mander. (If any case has been in the hands of the judge advocate for one week or more and the record of trial has "not been forwarded to the con- vening authority, the re- port will include a state- ment of the reasons for the delay.) nsn 1511^ (contd.) EVERY MONTH First NATURE FORM AUTHORITY REMARKS Chaplain's Report 64 A. G. O. A. R. 45 To be forwarded to The Adjutant General of the Army, direct Post Return for the preced- 27 A. G. O. A. R. 811 One copy to The Adjutant ing month General of the Army, and (Militia officers attending one copy to Commanding garrison schools to be General, Department reported on return. Cir. 46. '07.) Sanitary Report from the 50 Med. A. R. 1387 To The Adjutant General Surgeon Dept. as amended of the Army, through military channels. Copy of Commanding Officer's indorsement to be fur- nished the Surgeon. Pay rolls from organiza- 366 W. D. A. R. 807 tion commanders 366a and 1315 Usually required to be sub- mitted by the 1st or 2nd of the month, for signa- ture of the mustering officer. Two copies then forwarded to Q. M., desig- nated to pay the troops and one copy returned to com- pany commander. Ration returns from com- 223 Q. M. C. A. R. 1209 V^erified bv C. O., then to pany commanders Q. M. for issue. Usual limit of time for rendition of Post Return. About time for receipt at regimental headquarters of reports from regimental field officers not serving at regimental headquarters. (A. R. 828.) Fourteenth Order for fire drill tomorrow. (Fire brigade should be drilled about once a month. Fifteenth assumed as the day.) Twentieth General fatigue. Entire post to be thoroughly policed. Next to last Day Publication of Muster and Inspection Order. A. R. 438 and 439. Designate officer to audit accounts of the Post Exchange tomorrow. Par. 5, Post Exchange Regulations. Post Exchange Council to meet tomorrow. A. R. 317. ri521 151^ (contd.) Last Day Return of General Pris- 23 A. G. 0. A. R. 937 One copy to The Adjutant oners. General of the Army, and one copy to the Command- ing General, Department Estimate of funds from the Quartermaster 34 Q. M. C. A. R. 1008 To be forwarded to Depart- ment Quartermaster Report of monthly combat Par. 228 '/4 Letter To Department Commander practice S. A. F. M. (C. S. A. F. M. No. 13) Desipnate officer to count cash and verify net balances, except depositary balances, of the Quartermaster for the month. (Cir. 63, W. D., 1909.) JANUARY First War department Telegraph Code Estimate of clothing from quartermaster Requisition for stationery FORM Letter 161 Q. M. C. 204 Q. M. C. AUTHORITY A. R. 1185 1147, 1148 1062 A. R. REMARKS To The Adjutant General of the Army, direct Two copies to Department Quartermaster To Quartermaster for issue Note: Historical sketches of regiments and independent battalions are to be for- warded to The Adjutant General of the Army as soon as possible after January 1. (G. O. 1, '05, amended by G. O. 7, '10, and G. O. 24, '12.) Third Muster rolls 61 A. G. O. To be transmitted to The Adjutant General of the Army, within three days after muster. See Note 1 1 on form. Fourteenth Articles of War to be read to command tomorrow. A. W. 110. (January 15 and July 15 are assumed as the dates on which the Articles of War shall be read.) FEBRUARY Twenty-first Publication of usual order for Washington's Birthday. Notes: 1. The words "national holidays" are construed to mean those days that are of general observance. They embrace: New Year's Day, Washington's Birthday (February 22), Memorial Day (May 30), Independence Day (July 4), Labor Day (first Monday in September), Thanksgiving Day, and Christmas Day. (Cir. 41, '08.) 2. Inspection of public buildings by post commander and quarl March 1. A. R. 1012. .- r. 41, quartermaster, before MARCH First Annual estimate repairs, public buildings Estimates of repairs for hospital and hospital stewards' quarters Estimates for tableware and kitchen utensils from the quartermaster, if needed 415 Q. M. C. 415 Q. M. C. 166 Q. M. C. A. R. 1012 A. R. 1468 A. R. 1177 and note on form To Commanding General, Department To Commanding General, Department Two copies to the Depart- ment Quartermaster tl53J 151^ (contd.) Third Muster rolls 61 A. G. O. A. R. 807 To be transmitted to The Adjutant General of the Army, within three days after muster. See Note 11 on form Thirtieth 1. Order convening general mess council tomorrow. A. R. 317. 2. Order convening sub-committee of noncommissioned officers tomorrow. Par. 6, Post Exchange Regulations. Thirty-first Report on Coast Artillery Corps Sergeant Major by Adjutants, Coast Artillery Posts Men suitable for appoint- ment as officers in case ot war or other emergency 329 A. G. O. ;86 A. G. O. Par. Ill, G. O. 206, '07 G. O. 37, '16, and note on Form To The Adjutant General of the Army, through chan- nels To department commander, in triplicate, (if not under jurisdiction of such com- mander, to The Adjutant General direct) Note: 24, 1915.) Company funds to be inspected. A. R. 328. Chaplain's funds to be inspected. A. R. 328J4. (C. A. R., No. 23, March APRIL First Estimate of clothing from 161 Q. M. C. A. R. 1147- Two copies to the Depart- Quartermaster 1148 ment Quartermaster Requisition for stationery. 204 Q. M. C. A. R. 1062 To Quartermaster for issue Post Headquarters Limit of time for receipt from Quartermaster for transmission to Commanding General, Department: (1) Annual estimate for repairs to public buildings; (2) annual estimates for repairs to hospital steward's quarters; (3) annual estimates for repairs to machinery, etc., of pumping plants; (4) annual estimates for repairs to lighting system; (5) annual estimates for repairs to roads, walks, etc.; and (6) annual estimates incandescent lamps. A. R. 1012, 1013, 1014, and 1467-1468. (Estimates for necessary new construction, extension, alterations, additions, or new installations, with maps or drawings to illustrate, will be prepared and forwarded at the same time.) MAY Third Muster rolls 61 A. G. O. A. R. 807 To be transmitted to The Adjutant General of the Army, within three days after muster. See Note 11 on form Twenty-ninth Publication of order for Memorial Day. A. R. 440. JUNE First Requisition for china and glassware from quarter- master, if needed 166 Q. M. C. Note on form -and A. R. 1177 Two copies to Department Quartermaster [154] 1511^ (contd.) Twenty -ninth 1. Order convening general mess council tomorrow. 2. Order convening sub-committee noncommissioned Post Exchange Regulations. A. R. 317. officers tomorrow. Par. 6, Thirtieth Company funds to be inspected. A. R. 328. Chaplain's funds to be inspected. A. R. 328^^. (C. A. R. 23, March 24, 1915.) JULY First Estimate of clothing from quartermaster Requisition for books and blanks furnished by the A. G. Department Requisition for Stationery, Post Headquarters War Department Tele- graph Code 161 Q. M. C. 383 A. G. O. 204 Q. M. C. Letter A. R. 1147- 1148 Gir. 34, '08 A. R. 1062 A. R. 1185 Two copies to the Depart- ment Quartermaster To Commanding General Department To Quartermaster for issue To The Adjutant General of the Army, direct Third Muster rolls 61 A. G. O. A. R. 807 To be transmitted to The Adjutant General of the Army, within three days after muster Publication of usual order for July 4. See A. R. 398. Fourteenth Articles of War tO' be read to command tomorrow. A. W. 110. (January 15 and July 15 are assumed to be the dates on which the Articles of War shall be read.) Thirty-first All officers to be examined physically as soon after August 1 as practicable. (G. O. 148, W. D., 1910.) Form No. 378, A. G. C, to be used for captains and lieutenants and Form No. 377, A. G. C, to be used for field officers. AUGUST Thirty-first Make memorandum for order for Labor Day, which is the first Monday in September, M5.S1 151^ (contd.) SEPTEMBER First Requisition for china and kitchen ware from quar- termaster, if needed 166 Q. M. C. Note on form and A. R. 1177 Fwo copies to Department Quartermaster Third Muster rolls 61 A. G. O. A. R. 807 To be transmitted to The Adjutant General of the Army, within three days after muster. See Note 11 on form. Twenty-ninth 1. Order convening general mess council tomorrow. A. R. 317. 2. Order convening sub-committee of noncommissioned officers tomorrow. Par. 6, Post Exchange Regulations. Thirtieth Men suitable for appoint- ment as officers in case of war or other emer- gency G. O. 37, 1916. and note on Form To department commander, in triplicate, (if not under jurisdiction of such com- mander, to The Adjutant General, direct) OCTOBER First Estimate of clothing from quartermaster Requisition for stationery — post headquarters 161 Q. M. C. 204 Q. M. C. A. R. 1147- 1148 A. R. 1062 Two copies to Department Quartermaster To Quartermaster for issue NOVEMBER Third Muster rolls 61 A. G. O. A. R. 807 To be transmitted to The Adjutant General of the Army, within three days after muster. See Note 11 on form. Fifteenth Make memorandum for order for Thanksgiving Day, which is the last Thursday in November. 1156] 151K (contd.) DECEMBER First Requisition for china and kitchen ware from quar- termaster, if needed Note on form and A. R. 1177 Two copies to Department Quartermaster Fifteenth (Regimental Commander of Infantry, Cavalry, and Field Artillery.) Ascertain, for submission to The Adjutant General of the Army not later than January 1, the names of two officers of grade not lower than that of captain for detail to the Army Service Schools. Applies only to regiments serving within the limits of North America and in Hawaiian Islands. (Par. 8, G. O. 128/11.) Twenty-fourth Publication of usual order for Christmas Day. Thirtieth 1. Order convening general mess council tomorrow. A. R. 317. 2. (Drder convening sub-committee of noncommissioned officers tomorrow. Par. 6, Post Exchange Regulations. Thirty-first Efficiency report to be made by post, battalion (when battalion com- mander is a field officer) and company command- Personal report of Post N. C. O. Return of books from officer in charge of library 429 A. G. O. 401 Q. M. c:. and 1519 O. D. 144 A. G. O. A. R. 829 A. R. 100 A. R. 332 To The Adjutant General of the Army, through inter- mediate commanders To the Adjutant General of the Army, direct To the Adjutant General of the Army, direct Notes: 1. Company funds to be inspected. A. R. 328. 2. Chaplain's funds to be inspected. A. R. 328J^. 3. See that each officer is supplied with Form 423 A. G. O. (Preference Card), and those required to submit report of detached service to be furnished with Form 519 A. G. O. [157] 1511^ (contd.) WHEN THE OCCASION ARISES Apprehension of deserter and escaped general pris- oner Letter A. R. 126J^ and G. O. 208, W. D., 1908 To The Adjutant General of the Army, direct, stating whether surrender or ap- prehension, date and place of same, and name and official status, if any, of person who delivered the deserter Buildings destroyed or damaged by fire, storm, etc. Telegram A. R. 709 To The Adjutant General of the Army, direct. Also re- port to the Dept. Comdr. In the Philippine and Hawaiian Departments, to Comdg. Genl., Dept. Board of officers must also be convened to estimate dam- age and cost of repairs and to make a thorough inves- tigation with a view to fixing the responsibility for such destruction or dam- age. The proceedings of the board to be forwarded to The Adjutant General of the Army, through channels Change affecting pay of staff officers Letter A. R. 806 To The Adjutant General of the Army, and to the Quartermaster of the De- partment Damage to rooms or furni- ture by officers or sol- diers Letter » A. R. 1011 To The Adjutant General_of the Army, through military channels. See G. O. 163, W. D., '08 Death of an officer Telegram A. R. 83 To The Adjutant General of the Army, direct, also to the brigade, coast artillery district, and department commanders. If buried at place of death this fact will be reported to The Adjutant General of the Army, direct. Inventories in duplicate of effects will be forwarded to The Adju- tant General of the Army. In case of death of an officer in charge of public property, convene board of officers under A. R. 86 Death of civilian employee 415 A. G. O. G. O. 67/10 To The Adjutant General of the Army [158] ISlYz (contd.) Desertion and escape general prisoner of Telegram (1) A. R. 119 and G. O. 208, W. D., '08 To The Adjutant General of the Army, direct. When telegraphic report is sent, no other report is required. Telegraphic report is not made by troops serving outside the continental lim- its of the U. S., but a letter containing the infor- mation required by A. R. 119 is necessary Desertions from, or receipt Letter A. R. 120 To Comdg. Officer of desert- of deserters at posts er's company, who, in case other than those of de of surrender or apprehen- serters sion, should be requested to forward papers enumer- ated in A. R. 124. If com- pany of apprehended or surrendered deserter be in Alaska or beyond the con- tinental limits of U. S., report will also be made to The Adjutant General • of the Army. See also A. R. 126 Deserter barred irom trial Letter A. R. 125 To The Adjutant General of by law, surrender or de- the Army, direct livery at a military post Deserters from navy or Letter A. R. 133 To The Adjutant General of marine corps not charged the Army, with descriptive with crime list Fouling by passing vessel Telegram G. O. 30, To The Adjutant General of of cable or other mate- W. D., '05 the Army rial forming part of sea- coast defense Increase or decrease (tem- porary or permanent) of command Telegram A. R. 814 To next superior commander. See A. R. 812 for returns to be rendered to The Adjutant General of the Army and to immediate commanding officer (1) Form of report ; "The Adjutant General, Washington, D. C. Robert Roe, private, Troop 'A,' First Cavalry, enlisted July first, nine- teen eight, deserted January twenty-second, nineteen nine. Fort Assinniboine, Montana. Smith."; or, "General Prisoner John Doe, formerly Company 'B,' Second Infantry, escaped January fifteenth, nineteen nine. Fort Sheridan, Illinois." "Probably at ," or "Probably going to ," if known, should be added. [159] 1515^ (contd.) Leave of absence for one month or less by post commander Letter A. R. 50 To next superior commander Name, rank, etc., of sol- diers discharged on cer- tificate of disability Letter A. R. 160 To Surgeon Officers placed in arrest and released without charges Letter A. R. 924 To Brigade Commander Officers unfit for duty by reason of wounds, sick- ness, or improper habits Letter A. R. 76 To Comdg. General, Depart- ment, through Brigade Commander Officers transferred from one company to another within the regiment Letter A. R. 48 Letter To The Adjutant General of the Army Physical examination of sur- rendered or apprehended deserter, only in case of physical unfitness for service A. R. 126 To Department Commander Placing prisoners in irons Letter A. R. 935 To Comdg. General, Depart- ment Report of all shots fired. Furnished bv A. R. 1550 To Chief of Ordnance, direct (Artillery) Ord. Dept. Summary Court charges 594 A. G. O. Note 3 To officer exercising G. C. M. tried on Form jurisdiction over command War Department Telegraph Letter A. R. 1185 When the Code is transferred Code ' from one officer to another, the officer to whom it is transferred will receipt in duplicate for the same to the officer making the transfer. The officer to whom it is transferred will make immediate report to The Adjutant General of the Army, and the officer making the transfer will forward the duplicate copy of the receipt to The Adjutant General of the Army [1601 152-153-15^-155-156-157-158-159-160 CHAPTER V REGIMENTAL HEADQUARTERS 152. General nature of work when in post. In a post a regimental headquarters is usually in the same building with posi headquarters, and the regimental commander is generally the post commander; the regimental adjutant, the post adjutant; and the regimental sergeant-major, the post sergeant-major — so thai, in practice, tin paperwork at regimental headquarters in a post is, in the main, the same as that of a post headquarters (Chapter IV), with, of course, the addition of what pertains strictly to regimental headquarters, and which is given below. BOOKS OF RECORD, REPORTS, AND PAPERS TO BE KEPT AT HEADQUARTERS 153. Correspondence Book, and a Document File. (A. R. 258 and G. O. 109/09. See Pars. 13-19.) 154. Morning report of the field officers and unassigned officers in the regiment. (A. R. 258.) 155. Regimental Fund Book, in which are entered all receipts to, and expenditures from, the regimental fund, and containing a list of all articles purchased from the fund. (A. R. 258 and 325.) 156. Order file, consisting of all regimental orders issued, and all orders, circulars, bulletins, and instructions from higher authority. (A. R. 258.) 157. Index of orders and circulars. All general orders and circulars from the War Department, or from the headquarters of an army, division, brigade, or territorial department in which the regiment is serving, will be indexed as soon as received. (A. R. 259.) This should also apply to bulletins. See Par. 106, for method of keeping a card index of orders. 158. Copies of returns and reports. Copies will be kept of the monthly returns, muster rolls of the field officers and unassigned officers, and other regimental returns and reports. (A. R. 258.) 159. Military history of each officer, especially such items of his history as are not shown by the Army Register (Cir. 33/08.) 160. Historical record of regiment, consisting of a detailed his- tory of the services of the regiment. This history will, at all times, be kept as nearly up to date as possible, and will contain information concerning the original formation, recruitment, changes in organiza- [161] 161-162-163 tion, increase and decrease in strength, stations ot the regiment or parts thereof, arrival at and departure therefrom, marches, campaign, battles, etc. It should give the names of officers and men killed and wounded in action, or who may have specially distinguished them- selves, with rewards and decorations received. (G. O. 1/05, amended by Par. II, G. O. 7/10, and Par. II, G. O. 24/12.) REGIMENTAL GENERAL ORDERS (For Forms of orders, see Par. 83>4.) The following are "models" of three usual General Orders issued by regimental headquarters: — 161. Death of an officer. (See A. R. 797, amended by Changes No. I, 1914, regarding eulogizing dead officers.) It is with sorrow that announcement is made of the death of Capt. John A. Smith, 50th Inf., at Fort Sam Houston, Texas, on the loth instant, of pneumonia. Captain Smith was born May 12, 1882, in New Orleans, La. His military service was as follows: Cadet, U. S. Military Academy, June 17, 1900-June 12, 1904; second lieutenant, 40th Inf., July 5, 1904- May 12, 1910; first lieutenant, 45th Inf., May 13, 1910-March 12, 1916; captain, soth Inf., March 13, 1916, to Oct. 10, 191 7. He was a conscientious, efficient officer, who was admired for his integrity by all who knew him. The heartfelt sympathy of the regiment is extended to his family. 162. Relinquishing command upon retirement. By operation of law the undersigned is this day retired from active service, and in severing his official connection with the 50th Infantry, which he had the pleasure and the honor of commanding from March 12, 1912, to the present, he wishes to thank both officers and men for the loyalty that they always showed him. While it is with genuine regret that I part with you, I take with me most pleasant memories of the years we spent together. I wish each and every one of you all the happiness and blessings of life. 163. Retirement of enlisted man. Upon the completion of thirty years' active service Chief Musician John A. Doe, 29th Infantry, was placed on the retired list of the Army under Paragraph 14, S. O. 293, War Department, December 17, 1915. Chief Musician Doe enlisted on January 3, 1883, and served 5 years in the Band, First Cavalry, received his discharge on January 2, 1888. He reenlisted on January II, 1889, and served until August 5, 1890, in the Band of the U. S. [162] 164 Military Academy at West Point, N. Y. He again returned to the First Cavalry Band on March 22, 1892, and served therewith until March 9, 1894. After this he. left the service and remained in civil life until the opening of the Spanish-American war when he enlisted in the 33rd Michigan Volunteer Infantry on April 26, 1898, and served with the Band of that* organization until December 31, 1898, again returning to civil life. He enlisted in the 35th regiment U. S. Volunteer Infantry, and served with the Band of that organization from July 26, 1899, to May 2, 1901. He reentered the Regular service on May 8, 1901, and served with the band of the 13th Cavalry until May 7, 1904, and reenlisted for the 29th Infantry Band on June 16, 1904, since which time he served continuously as Chief Musician of the regiment. Chief Musician Doe's service has been honorable and faithful and his example is worthy of emulation by all soldiers of this command. The good wishes of all officers and enlisted men of the regiment will follow Chief Musician Doe in his well-earned retirement. REGIMENTAL SPECIAL ORDERS (For forms of orders, see Par. 83^) The following are "models" of routine Special Orders issued by regimental headquarters: 164. Appointment of noncommissioned officers. (a) Upon the recommendation of the company commander, the following appointments are made' in Company "C" of the regiment: Corporal John D. Hart to be sergeant, vice Smith, discharged. Corporal Walter Good to be sergeant, vice Jones, appointed battalion sergeant-major. 1st Class Private Herman T. Long to be corporal, vice Hart, appointed sergeant. 1st Class Private Wayne C. Phillipps, to be corporal, vice Good, appointed sergeant. (b) LTnder the provisions of A. R. 271, the following temporary appointments made by the Commanding Officer, First Battalion, in Company "C" of the regiment, on August 25, 1916, are approved: — 1st CI. Private Willis S. Ross to be corporal, vice Jones discharged. 1st CI. Private Stanley C. Ford to be corporal, vice Hayes, trans- ferred. (c) Under the provisions of A. R. 275, the following temporary appointments made by the Commanding Officer, Company "C," of the regiment, on August 15, 1916, are approved: — [163] 165-166-167-168-168a 1st Class Private John S. Wagner to be corporal, vice Hicks, dis- charged. 1st CI. Private Homer C. Steel to be corporal, vice Murray, reduced. 165. Assignment of officer to company. Captain William S. Wood, assigned to the regiment August 25, 1916, by par. 16, S. O. 163, W. D., August 25, 1916, is assigned to Company "A." First Lieutenant John R. Gibson will transfer to Captain Wood all funds and property pertaining to Company "A." 166. Relief from command of company. To enable him to complj with the requirements of Par. 18, S. O. 165, W. D., August 27, 1916, Captain Frank C. Bell is relieved from command of Company "G," of the regiment, and will transfer to First Lieutenant Herman C. Foote all funds and property pertaining to Company "G."' 167. Reduction of noncommissioned officer. (a) Upon his own request, Corporal William Jordan, Company "C" of the regiment, is reduced to the grade of private. (b) Upon the recommendation of the company commander, and for the good of the service. Corporal William Jordan, Company "C" of the regiment, is reduced to the grade of private. (c) Upon the recommendation of the company commander. Cor- poral W^illiam Jordan, Company "C" of the regiment, is, without pre- judice, reduced to the grade of private. 168. Transfer. The following transfers are made in the regiment: Corporal William Jordan from Co. "C" to Co. "G," as private. Private John T. Smith from Co. "G" to Co. "C." 168a. A typewriter is such a great convenience for reducing clerical work that it is recommended a Corona machine be purchased for regimental headquarters from the regimental fund, this machine, because of its small size and weight, being especially suitable for field work. The machine will stand harder usage than the larger machines, and the Corona Folding Stand adds very much to the convenience of the machine for field work. tl64) 169 169. Returns and Reports to be made by or to the regimental commander. FIRST OF EVERY MONTH NATURE AUTHORITY REMARKS Company returns for pre- ceding month, from com- pany commanders Regimental return Report from regimental field officers not serving at Hdqrs. of regiment 30 A. G. O. 41 A. G. O. Letter A. R. 811 A. R. 811 A. R. 828 Used for preparation of regi- mental return To The Adjutant General of the Army Limit of time when report should be received depends on where regimental field officer is stationed. Report embraces everything essen- tial to a correct record of the officer's service and of battalion staff officers and noncommissioned officers serving under him TENTH, TWENTIETH, AND LAST DAY OF MONTH (Only in active campaign) Trimonthly Field Return 26 A. G. O. Note on Form In triplicate. One copy to immediate commanding officer, one to Adjutant General of Armv, direct, and one retained JANUARY 1 Historical record of regi- ment Recommendation for detail to Army Service Schools. (Does not apply to regi- ments in Alaska, Philip- pines, and China.) Efficiency reports respect- ing each officer serving with regiment at Regtl. Hdqrs. not otherwise re- ported upon Letter Letter 429 A. G. O. G. O. 1/05; Par. II, G. O. 7/10; Par. II, G. O. 24/12 Par. 8, G. O. 128/11 A. R. 829 To The Adjutant General oi the Army as soon as pos- sible after January 1 Names of two officers of grade not lower than cap- tain. To The Adjutant General of the Army To The Adjutant General of the Army, through inter- mediate commanders [16.S1 169 (contd.) SEPTEMBER 30 AND MARCH 31 Men suitable for appoint- ment as officers in case of war or other emer- gency 586 A. G. O. G. O. 37, 1916, and note on Form To department commander, in triplicate, (if not under jurisdiction of such com- mander, to The Adjutant General, direct) WHEN THE OCCASION ARISES Special field return 26 A. G. O. A. R. 812 and note on Form In triplicate. One copy to immediate commanding officer, one to Adjutant General of Army direct, and one retained. To be rendered when regiment leaves or joins a station, or sails from a port of embarkation or arrives at port of destination; also to be submitted after each action Report of battle or engage- ment Letter A. R. 816 To The Adjutant General of the Army, through proper channels Report of casualties show- ing killed, wounded and missing Telegraph, if possible; other- wise, letter. A. R. 818 Immediately after each en- gagement in which casual- ties have occurred. To immediate superior Report of casualties show- ing nature of wounds. (In addition to above re- port.) By mail A. R. 818 As soon as possible after each engagement. In trip- licate. One copy to imme- diate superior, one to Adjutant General of Army direct, and one retained Return of captured prop- erty, by immediate com- mander of troops making capture 149 A. G. O. A. R. 819 To Adjutant General of Army, through interme- diate commanders [U,6] 170-171-172 CHAPTER VI BATTALION HEADQUARTERS 170. "Battalion Headquarters"; correct use of expression. Although it is the practice, so the author has been informed, in some battalions forming parts of regiments to use the expression, "Bat- talion headquarters," the author, in view of existing orders and regu- lations, does not think that such practice is sound. A. R. 245 states, "The battalion, in a regiment, is not an administrative unit and has no separate records ; it is purely a tactical unit conveniently organized for instruction or maneuvers, and particularly for combat, either as an integral part of the regiment to v\rhich it belongs or separated from it," and A. R. 791 says, "The routine orders of commanders of * * * * battalions not organized into regiments are denominated general or special orders. * * * Orders issued by commanders of battalions form- ing parts of regiments * * * are simply denominated 'orders.' " On March i, 1900, the Major General Commanding the Army, remarked, "It has been found that battalion and squadron organizations have been made to a certain extent separate commands in a sense not contemplated by A. R. 226 (A. R. 245, 1913), inasmuch as these organizations have an office force to handle correspondence, acting upon communications from company commanders, necessitating letters sent and letters received books, and other records. The Major General Commanding the Army therefore directs that attention be called to A. R. 226 (A. R. 245, 1913), which lays down the rule that the regiment is an administrative unit, and that battalion and squadron headquarters which are not authorized by regulations be abolished." It is quite evident from the above citations that the only battalion headquarters authorized by regulations are those of separate; indepen- dent battalions — that is to say, battalions that are not organized into regiments, such, for instance, as the Philippine Scout battalions. While, perhaps, it might be proper, in the case of battalions organized into regiments, to use the expression, "Battalion headquarters," con- versationally, it surely would not, in the opinion of the author, be correct to use such expression in the sense of an office having records. 171. BATTALIONS ORGANIZED INTO REGIMENTS The following administrative duties are prescribed for commanders of battalions that form parts of regiments: 172. Efficiency Reports (Form No. 429, A. G. O.) On December 31 of each year, every field officer commanding a battalion will prepare [167] 173-174-175-176 and forward to The Adjutant General of the Army, through inter mediate commanders, an Efficiency Report, respecting each company commander and battalion staff officer serving with the battalion. Whenever a company commander is permanently relieved from duty with a battalion, or is detailed on temporary duty elsewhere, the probable period of which duty may exceed 30 days, the battalion commander will make the required entries on the efficiency report blank, and, after signing the certificate thereto, will forward the report through intermediate commanders to the officer upon whom the duty devolves of continuing or completing the report. Whenever a reporting officer is permanently relieved from duty, or is temporarily relieved for a period that will probably exceed 30 days, he will make the required entries on the efficiency report blank and turn it over to the officer upon whom the duty devolves of continuing or completing the report. (A. R. 829, amended by Changes Nos. I, 4, and 23.) 173. Weekly drill schedules from company commanders. Com- pany commanders will prepare at the end of each week of company training a detailed schedule for the next week's work, submitting a copy of same to the battalion commander for approval. (Par. 9, G. O. 17, 1913-) For "model," see par. 6SH- 174. Quarterly inspection of Company Funds. The company fund of each company of the battalion will be inspected at least once each quarter. (A. R. 328.) The regulations (A. R. 328) state, "The com- pany fund account will be inspected by the post, regimental, battalion, or squadron commander at least once each quarter." In practice the commanding officer has battalion commanders inspect the company funds of the companies of their respective battalions. 175. Quarterly Inspection of the Chaplain's Fund. The Chaplain's fund account will be inspected by the post, regimental, battalion, or squadron commander at least once each quarter. (A. R. 328^; added by Changes No. 23, 1915.) 176. Correspondence through battalion commanders. Correspon- dence relating to the personnel, instruction, discipline, or equipment of a company, battery, or troop in a battalion or squadron will pass through the battalion or squadron commander. No official record, however, of such correspondence will be kept by the battalion or squadron commander. (A. R. 245, amended by Changes No. 23, 1915.) In practice these provisions are usually carried out as follows : corr^e- spondence relating to the personnel, instruction, discipline, or equip- 11681 177 ment of the companies of the battalion is forwarded through the battalion commander, but not by indorsement, being as a rule, merely handed to him by the company ccvmmanders, placed in his box at post headquarters [See Par. 4 (10)], or sent to him at his quarters by messenger. Some battalion commanders merely initial the papers in some suitable place, thus indicating to the next higher authority that they have seen them, while other battalion commanders write t word "Approved" (or, "Appd.") above or before their initials. Thus, Appd. J. A. M. After initialing a paper, the battalion commander sends it to post or regimental headquarters, as the case may be. If the battalion commander has any comments to make, he makes them on a slip of paper that is attached to the communication, or he makes his comments verbally to the next higher commander. 177. Orders. The orders given below are the usual orders issued by battalion commanders under the conditions indicated. For form of battalion orders see Par. 83 J^ (c) and (d). Appointment of company noncommissioned officers. Under the pro- visions of A. R. 256, the following temporary appointments are made in company "A" : — Private James Smith to be corporal, vice Holden, discharged, Private Henry Jones to be corporal, vice Hall, reduced. (When a battalion is detached from regimental headquarters the company and the battalion noncommissioned staff officers are appointed temporarily by the battalion commander, wItd will immediately notify the regimental commander, and such temporary appointment will be in full force and effect from that date, if it be approved by the regi- mental conmiander.— A. R. 256 and 271.) Appoititvient of battalion noncommissioned staff officers. Under the provisions of A. R. 256, the following temporary appointment is made in this battalion: Sergeant John Smith, Co. "B," 50th U. S. Infty., to be battalion Sergeant Major, vice Harris, discharged. (See remark above regarding temporary appointment of noncom- missioned officers.) Transfer. Under the provisions of A. R. 114, the following transfers are made in this battalion: Private John Smith from Co. "K" to Co. "D." Private Henry Jones from Co. "D" to Co. "A." (When not involving change of station, enlisted men may be trans- ferred within a detached battalion by the battalion commander, when the battalion is serving at such a distance from regimental head- [169] 178 quarters that more than 15 days are required for exchange of corre- spondence by mail. — A. R. 114.) Appointment of battalion adjutant. Under the provisions of A. R. 248, First Lieut. William C. Stone is appointed adjutant of this battalion. (When a battalion is detached and serving at such distance from regimental headquarters that more than 15 days are required for exchange of correspondence by mail, the battalion stafif officers are appointed by the battalion commander concerned, who will immedi- ately notify the regimental commander and The Adjutant General of the Army.— A. R. 248.) 178. INDEPENDENT BATTALIONS In the case of battalions not organized into regiments, the regula- tions relating to the regiment, regarding records, returns, etc., apply. (A. R. 245.) (See Chapter V, Regimental Headquarters.) [170] 179-180-181-482-183-184 CHAPTER VII THE QUARTERMASTER 179. Nature of Quartermaster paperwork. The paperwork of tHe Quartermaster Corps is so extensive and complex that to cover the subject thoroughly would require a volume of itself. Therefore, in this chapter the author has covered only salient points that serve as "guide- posts," as it were, for the beginner until he has had time to learn quarter- master paperwork by actually doing it, which is the only way of getting a practical, working knowledge of the subject. 180. Functions and duties of the Quartermaster Corps. The Quartermaster Corps is charged with feeding, clothing, paying, and shel- tering the Army and providing it with animals, forage, transportation, light, and fuel. 181. Procurement of Money. The money necessary to accomplish the above is procured as follows : 183. Appropriations by Congress. Annually the Quartermaster General submits to Congress estimates for the pay, subsistence, clothin,:^, shelter, transportation, equipage, etc., of the Army for the following fiscal year — that is, the year beginning July i, and ending June 30. Based on these estimates Congress makes appropriations for the maintenance of * the Army for the following year. 183. Apportionments by the Quartermaster General. Out of the money thus appropriated by Congress the Quartermaster General, from time to time, apportions to Department Quartermasters, Depot Quarter- masters, and Quartermasters of independent posts and stations sums sufficient to meet their current needs. These apportionments are based, in the main, on estirnates, requisitions, and reports submitted at periodical and other times by the quartermasters to whom the apportionments are made. The subject of apportionments is fully covered in Manual for the Q. M. Corps, 1916. (From the tenor of Cir. 2, 1917, O. G. M. G., the author infers that material changes may be made, about July i, 1917, in the subject of apportionments. It is, therefore, suggested that those using this book be on the lookout for such changes.) 184. Allotments by Department Quartermasters. The Depart- ment Quartermasters, in turn, from time to time, allot to the post quarter- masters in their respective departments sums sufficient to meet the current needs of their posts and civilian employes, and for the procurement of supplies either by purchase or requisition on depots. These allotments [171] 185 are based on the number of troops, animals, boats, auto-trucks, etc., at the post, and on estimates, requisitions, and reports submitted from time to time by the quartermasters concerned, regarding the needs of their posts. Whenever an allotment is made to a post, the quartermaster thereof is furnished with an "Advice of allotment" (Form 72, Q. M. C), which tells him how much has been allotted and for what purpose or purposes the funds may be used. Eact "Advice of allotment" it given a distinctive number (see par. 577, Manual Q. M. Corps, 1916), which must be quoted as authority on each voucher covering expenditure of funds or transfer of property thereunder. The only exception to this rule is where special authority is given (as in the case of Class "D" supplies or Class IV services, explained later), when the Quartermaster General's Office number is quoted as authority. It must be borne in mind that no quartermaster can make expenditures or contract obligations for any purpose until funds have been duly allotted for such purpose, and he has been so advised, except in the case of emergency, when an expenditure or obligation may be made in obedience to the written order of his commanding officer. (See A. R. 653; also, par. 193, Army Paperwork.) The subject of allotments is fully covered in Manual for the Q. M. Corps, 1916. (From the tenor of Cir. 2, 191 7, O. G. M. G., the author infers that material changes may be made, about July i, 1917, in the subject of allotments. It is, therefore, suggested that those using this book be on the lookout for such changes.) 185. How to get funds in time of peace. All funds are obtained on Form No. 34, Q. M. C, Estimate of Funds, which is required to be submitted monthly (or whenever necessary, in case of emergency)' to the next higher office, the date of rendition being fixed by such office. Each estimate covers the amount of money required to meet the needs of the command for the following month. (See "Funds," page 9, Cir. 2, Q. M. G. O., 1917.) The estimate of funds finally, through channels, reaches the Quarter- master General, who, if the estimate is approved, issues a request on the Treasury Department to place to the credit of the quartermaster con- cerned the amount of money called for, and notifies the quartermaster that such request has been made upon the Treasury Department, which at once places the money in the United States Treasury, a Sub-treasury, or a designated depository (usually a National Bank) to the quartermaster's credit and so notifies him by means of a certificate. Of course, it goes without saying that no quartermaster should ever check against the United [172] 186-187 States Treasury, a Sub-treasury, or a depository until he has been notified that funds have been placed to his credit. 186. How to get supplies in time of peace. Quartermaster sup- plies are classified as follows: Supplies of the Quartermaster Corps required for tlie subsistence and maintenance of troops in the field and in garrison and for the maintenance and upkeep of posts, stations, cantonments, and camps are classified as follows : Subsistence supplies : Being issue articles and autliori/.ed sales articles. Class A supplies : Being all supplies specified in General Orders, No. 39, W. D., 1915, and amendments thereto, except as otherwise indicated, and the supplies listed in Circular No. 3, Q. M. G. O., 1917, and clothing and equipage and tableware and kitchen utensils listed annually in General Orders of the War Department. Class B supplies : Being all supplies, equipment, materials, etc., not designated as subsistence stores or Class A supplies. (See Cir. 2, Q. M. G. O., 1917.) 187. Requisitions for supplies. Subsistence stores, band instru- ments and parts, and clothing and equipage will each be requisitioned for separately; all other Class A supplies, if supplied from one designated depot, will be included in one requisition, with articles required listed thereon alphabetically according to the various heads or groups, such as "Tableware and kitchen utensils," "Range parts," "Stationery," etc. Where supplies are furnished from more than one designated supply point separate requisitions for classes of supplies as described above will be made for each designated supply point involved. Requisitions for supplies referred to in paragraph r, these instructions, will be made on forms as follows : For subsistence stores, Q. M. C. Form 168. For clothing and equipage, Q. M. C. Form 161 or 213. For public animals, Q. M. C. Form 162. For all other supplies, Q. M. C. Form 160. Requisitions for subsistence stores will be prepared at least in triplicate, two numbers of which will be forwarded through proper channels to the department quartermaster and the remaining number retained by the officer submitting the requisition. Requisitions for perishable stores will be forwarded monthly, on or before the third day of the month; those for other subsistence stores will be forwarded on or before the third day of each quarter. [173] 187 (contd.) Requisitions for clothing and equipage and for Class A and B supplies should be prepared in triplicate, two numbers of which to be forwarded through proper channels to the department quartermaster and one retained by the officer making the requisition. Requisitions for Class A supplies should be forwarded at least 30 days prior to the beginning of the period for which the supplies are required. Requisitions for Class B supplies will be prepared and forwarded for the action of the Quartermaster General as the supplies are needed. Requisitions for clothing and equipage will be prepared as directed in paragraph 1147, Army Regulations. Designated depots or points of supply of the Quartermaster Corps for Class A supplies, except as otherwise directed, for the posts and stations of the territorial departments and the independent stations in the United States are shown in Circular No. 3, Q. M. G. O., 1917. Articles of Class A supplies of strictly commercial variety included in requisitions from posts and stations under the jurisdiction of department commanders, including independent stations, except as otherwise indicated, may be purchased locally, if found advantageous, or supplied from a designated supply point, or both, at the option of the respective depart- ment commanders. Articles of Class A supplies manufactured under specifications especially for military purposes will be obtained from designated depots. In local purchases of articles of commercial variety, the purchasing officer should satisfy himself, before making award, that the articles are of the required quality and suitable to the purposes for which to be used. If the quantity to be purchased is sufficient and the officer is in doubt as to the quality of the articles offered, he should cause proper test to be made to satisfy himself as to the quality. In making purchases either locally at posts and stations or other- wise, quartermasters will consider the cost of transportation of articles from designated supply point to post or station required and take such action as is most advantageous to the Government. Postage stamps for registry and parcel-post purposes, street car tickets, blue-print and tracing papers and other drafting or drawing papers, acids, benzine and gasoline, and ice should, when authorized by department commanders, be purchased locally. Requisitions for these supplies should not be sent to a designated depot for supply unless it is impracticable or not advantageous to procure same locally. Department commanders will take final action on all requisitions received from posts and stations within their respective jurisdictions [174] 188-189-190-191 for subsistence stores and Class A supplies. Requisitions for Class B supplies will not be forwarded to the Quartermaster General for authority to purchase or supply if supply is not recommended by the department commanders concerned. Officers charged with supply of troops, etc., should exercise every care toward confining requisitions to reasonable needs of the troops and garrison to be supplied, and avoiding accumulations with resultant losses. (Cir. 2, Q. M. G. O., 1917.) 188. Prices to be stated on estimates and requisitions. The prices of articles called for on estimates and requisitions must always be given if it is desired to purchase them locally. Prices may be gotten by inquiry of dealers, or from commercial catalogues, or they may be esti- mated. 189. List of Awards. Annually the Office of the Quartermaster General publishes a "List of Awards" giving the names, prices, and description of various articles of supply that have been contracted for during the fiscal year, and the names of the firms to whom the contracts were awarded. In making requisition for any of the supplies shown in the List of Awards, the description given therein should be used. The item number shown in the list should also be used. 190. Item numbers to be entered on estimates and requisitions. Opposite each item entered on every estimate or requisition must be noted the "Item Number" of the appropriation to which the articles of supply or the service called for is chargeable. These "Item numbers" are given in the "List of Item and Sub-item Numbers of Appropriations for Support of the Army," published in the form of a circular from the Office of the Quartermaster General, a' revision of which is published whenever there are changes in the wording of the Army appropriation act. (Par. 2235, Manual for Q. M. Corps.) (From the tenor of Cir. 2, 1917, O. Q. M. G., the author infers that notation of item numbers on requisitions and estimates will not be required after July i, 1917. It is, therefore, suggested that those using this book be on the lookout for this probable change.) 191. Disposition of requisitions. Requisitions from post quarter- masters are forwarded to the next higher administrative office. After action is taken by the proper higher authority one copy is returned with the notation thereon of action taken, stating from what depot or point the supplies will be shipped, or giving instructions for the post quartermaster to purchase same locally. (See par. 187.) [175] 192-193-194 192. Determination of proper forms to be used in paying for supplies or services rendered. In case of purchase of material or supplies, or payment for services rendered, either when authority has been previously obtained or v/hen the purchase is made or the services procured under emergency without previous authority, a voucher must always be prepared, and in order to determine the proper voucher to be used in any given case, consult pages ii to 17, Vol. 2 (Appendix), Manual for Q. M. Corps. 193. Authority necessary in every case for expenditure of money or contraction of other obligations. In connection with the expendi- ture of money it should be borne in mind that a quartermaster cannot under any circumstances legally pay out money or contract any other obligations, unless he has authority to do 50, and he should never do so without authority. As a rule, authority is obtained by making the proper requisition or estimate in advance, as explained in Par. 185, "How to get funds in time of peace"; Par. 186, "How to get supplies in time of peace"; and Par. 194, "How to procure services in time of peace." However, should an emergency arise making necessary the expenditure of money or other contracting of obligation before the usual authority can be obtained, then the quartermaster may expend money or contract obliga- tions upon the written order of his commanding officer to do so. The order must in every case be in writing, stating specifically the object. It is usual to state in the order the approximate cost. The written order should, if practicable, be obtained at the time the expenditure or obligation is ordered made, even though the order be only in the form of a memor- andum. Experience has shown that this will often avoid misunderstand- ing and other trouble later. If, however, it be not practicable to obtain a written order at the time, it should be gotten as soon as practicable thereafter. (See par. 754-758, Manual for Q. M. Corps, 1916.) 194. How to procure services in time of peace. Services are known as personal and non-personal. Generally speaking, personal services include services rendered by an individual for a stipulated compensation per hour, day, week, month, or other fixed period, and non-personal services include all other services, as job or contract work. The subject of personal and non-personal ser- vices is fully covered by pars. 415 to 429, Manual for Q. M. Corps, 1916. Services are classified as follows: Class I — Personal. This includes the services of permanent civilian employes and extra duty men when the latter are authorized by War Department orders. When such services are required, a letter stating fully the needs of the case is prepared by the quartermaster for the signa- [176] 195 ture of the commanding officer, who forwards it to the next higher admin- istrative authority. Ordinarily the Quartermaster General, without request, renews, from year to year, the authority for the employment of this class of services. (Cir. i8, Q. M. G. O., 1914, gives the regulations governing employment under civil service rule.) Class I — Non-personal. This includes services supplied under contract or other agreement, which can generally be anticipated, of water, electric current, gas, rental of rooms, buildings or grounds, hire of boats, drayage, telephone service, stabling of animals, etc., when contract or agreement is expected to run through the fiscal year. Class I. Non-personal services are estimated for annually on Form 171 Q. M. C, the estimate being submitted not later than April 5. Each year special instructions are issued by the Quartermaster General regard- ing the advertising and other matters connected with the procurement o! this class of services. Class II — Personal and non-personal. This class includes services similar to Class I, Non-personal, and repair work of all kinds, but which can not. be anticipated. They are required for on Form 160, Q. M. C, the necessity therefor being fully stated. Class III — Personal and Non-personal. This class includes services of all kinds (except, those performed by post labor), incident to the repair of buildings, roads, walks, etc., at posts, under annual allotments for the repair and upkeep of same. Under the allotments covering this class of services, and which are estimated for annually on Form 415 a & b, Q. M. C, mechanics, laborers, etc., may be employed as needed by the quartermaster, at a daily or monthly rate of pay not higher than that paid in the locality for like services, and agreement or contract may be made for job work (observing the law and regulations as to advertising, making contracts, etc.) Class IV. This includes all other services, such as extensive repairs or alterations to buildings, boats, power plants, etc. This class of services is requisitioned for on Form 160, Q. M. C, when the necessity arises. (From the tenor of Cir. 2, 1917, O. Q. M. G., the author infers that the classification of services as described above will be discontinued after July I, 1917. It is, therefore, suggested that those using tliis book be on the lookout for this probable change.) 195. How to get funds and supplies, aad procure services in time cf war. The methods of getting funds and supplies and of procuring services at posts in time of peace are very different from the methods of getting funds and supplies, and of procuring services in time of war, which are fully explained in Cir. 18, Q. M. G. O., 1916, and in "Instructions Covering the Procurement of Supplies, Engagement of Services, Pay of [177] 196 Troops, and Furnishing Funds in Time of War or During Field Service," published by the Office, Chief of the Quartermaster Corps, April 22, 1914. 196. Accountability. There are only certain authorized ways that property and funds can come into the possession of a quartermaster or leave his possession, and there must be a voucher (paper)' for all prop- erty and funds coming into his possession as well as for all property and funds leaving it. (a) Property. Par. 2106 to 21 17, Manual for Q. M. Corps, explains all the authorized ways that property may come into, and leave, the possession of a quartermaster. No regular periodical returns are made for quartermaster property as is the case in all the other supply departments. Instead a Property Account (Form 200 Q. M. C), consisting of loose leaves, one for each article of property, is kept by every quartermaster who is accountable for property. As property comes into or leaves his possession proper entries are made in the Property Account from the vouchers covering the trans- action, as soon as the property and the vouchers come into and leave the possession of the quartermaster. Annually, June 30, a list of balances is prepared (no form prescribed) and forwarded to the Quartermaster General for comparison with a similar property account kept in his office for each quartermaster accountable for property. (b) Funds. All funds coming into or leaving a quartermaster's posses- sion are accounted for on a monthly statement known as the ACCOUNT CURRENT (W. D. Form 320 and 320a) which is prepared in duplicate, as are all abstracts, vouchers, etc., pertaining to it. The original of the Account Current, with the original of all abstracts, vouchers, etc., pertain- ing to it, all arranged in proper order and bound together, must be mailed to the Quartermaster General of the Army on or before the loth of the month following the month to which it pertains. The method of preparing the Account Current and papers pertaining to it is explained by the blank forms themselves and the instructions on them ; Article LII, Army Regulations, 1913 ; and pars. 1914 to 1997, Manual for Q. M. Corps, 1916. The blank forms usually used in connection with the preparation of the Account Current are as follows : Account Current (W. D. Form 320 and 320a)'. Abstract of Allotments (soldier's), (Q. M. C. Form 6). Abstract of Army Pay Collections (W. D. Form 324). Abstract of Soldiers' Deposits (Q. M. C. Form 8). Abstract of Disbursement (W. D. Form 329, a, c). Abstract of Funds received from sales (W. D. Form 323 and Q. M. C, 216). [178] 196 (contd.) Abstract of Funds received from sources other than sales (W. D. 324). Abstract of Funds received by transfer (W. D. Form 321). Abstract of Funds transferred (W. D. Form 328). Abstract of Subsistence Stores Sold (Q. M. C. Form 9). [Note. — Monthly Report of Bills of Lading and Transportation Requests (Q. M. C. Form 151) issued, is mailed with the Account Current, though it does not pertain to it.] The following tabulations give all vouchers that may ever be used in connection with the Account Current and Abstracts listed above, and they indicate all the authorized ways that funds can come into or leave the possession of a quartermaster: [170) 197 197. (a) Coming into quartermaster's possession (Debits) NATURE FORM AUTHORITY REMARKS War Warrant No. A. R. "'^ For this entry on the Ac- (always quote W. W. count Current no voucher number as shown on is forwarded therewith, as Certificate of Deposit). item is checked by War Q. M. funds are received Warrant number in this manner only when placed to Quartermas- ter's credit by the Quartermaster General's Office) Transfer of funds from W. D. 326 A. R. 597 When transfer is made by another Quartermaster cash, receipt (W. D. Form 327) is given. When only a few transfers are received during a month, so that all can be listed on face of Account Current, ab- stract (W. D. Form 321) need not be prepared Abstract of deposits by Q. M. C. 8 A. R. 1361 Accounted for as "Sold'ers* enlisted men Deposit," and not under any appropriation Abstract of Collections W. D. 324 See Instruc- tions on form Accounted for as Q. M. Col- lections, and not under any appropriation Abstract of funds received from sales of services W. D 323 do Seldom used by Q. M. Corps Account of sales of public W. D 325 A. R. 680 .Accounted for as "Miscel- property at auction laneous Receipts," and not under any appropriation See A. R. 618 Abstract of Subsistence Q. M. C. 9 A. R. 1250 See instructions on form Stores sold Abstract of funds received Q. M. o. 216 A. R. 1055 Includes all sales except sub- from sales and 1174 sistence stores, services, and at auction 11801 198. 198-199-200-201 (b) Leaving quartermaster's possession (Credits) NATURE FORM AUTHORITY REMARKS Invoice of funds trans- W. D. 326 A. R. 597 When only a few transfers ferred and 639 are made in a month, so that all can be listed on account current. Abstract (W. D. Form 328) need not be used. When trans- fer is made in cash, re- ceipt (W. D. Form 327) is taken and filed as a subvoucher Public vouchers — Pur- See remarks Army Regula- These forms are used in chases, services, etc. tions, letters stating accounts due by of apportion- the United States. For ment and complete list and instruc- specific tions as to their use and authorities preparation, see Cir. 12, Q. M. G. O., 1916. Deposit of funds to the Q. M. C. 35 A. R. 611 See instructions on form credit of the Treasurer to 619 of the United States [Note. — Report of open market purchases and procurement of services not per- sonal, exceeding $100.00 in amount (W. D. Form 14) must accompany the account current when necessary to use it. See instructions on form.] 199. Transfer of Funds. It often happens that one disbursing quartermaster is directed or authorized to transfer all or a part of his available balance to another disbursing quartermaster. In such a case the quartermaster transferring the funds draws his official check for the amount to be transferred, on the U. S. Treasury, Sub-treasury, or Deposi- tory in which his funds are deposited, and forwards it to such Treasury, Sub-treasury, or Depository, with the request that the amount of the check be placed to the credit of the official to whom he is making the transfer. The Treasury, Sub-treasury, or Depository concerned issues a "Certificate of the Deposit" in favor of the officer to whom the funds are transferred, and this certificate should be in his possession before he checks against the funds placed to his credit. 200. Special Deposit Account. (W. D. Forms, 30, 31 > 32, and 33.) Used in accounting for funds received in which refundment in whole or in part may be involved under G. O. 47. W.D., 1914, and for income-tax deductions. (See pars. 1989-1990, Manual for Q. M. Corps, 191 6.) 201. Payment of troops and settlement of final statements. A quartermaster charged with these duties should make a careful study of [181] 202-203-204 the Manual for the Q. M. Corps (pars. 1310-1579). See also G. O. 40, 1916, regarding the preparation of pay rolls. 202. Subsistence Branch of the Quartermaster Corps. The Sub- sistence Branch of the Quartermaster Corps is charged with providing Subsistence Stores for sale to officers and issue and sale to soldiers and authorized civilian employes. The business methods of this branch are described in the Manual for Q. M. Corps (pars. 2287-2415). 203. Blank Forms. Vol. 2 (Appendix), Manual for Q. M. Corps, 1916, gives a complete list of War Department and Quartermaster Corps forms used by a quartermaster, with complete instructions as to their use and preparation. The forms are requisitioned for to the Quarter- master General direct, on or about May 15 and November 15 of each year, on Form 160, Q. M. C. (See pages 5 to 85, Vol. 2 (Appendix), Manual for Q. M. Corps, IQ16.) A supply of the following blank forms should also be kept on hand: Report of Survey (Form No. 196, A. G. O.) Descriptive List of Public Animals (Form 2.■^^ A. G. O.)' Inventory and Inspection Report (i and la, I. G. D.) Inventory and Inspection Report of Public Animals (2 and 2a, L G. D.) Statement of Money Accountability (Form 3, I. G. D.) List of Outstanding Checks (Form 3a, I. G. D.) 204. Blank forms to be carried by an acting quartermaster in the field. The blank forms that an acting quartermaster should carry into the field will depend, amongst other things, on the duration and nature of the service. In the case of an ordinary practice march, where provisions are carried with the command or are shipped from the post, and when arrangement has been made with the post quartermaster for the payment of vouchers covering supplies purchased and services procured on the march, the following blank forms will usually suffice : Q. M. C. Form. No. loi. Lease. (To be used when necessary to rent a camp site more than 24 hours.) iS3- Original bill of lading. 154. Memorandum copy of bill of lading. 156. Shipping order. [182] 205 169- Letter of transmittal of memorandum bill of lading and copies of transportation requests issued during day. (To the Depot Quar- termaster, Washington, D. C.) 406. Official Telegram. Transportation requests. (Form not numbered.) W. D. Form. No. 330. Public voucher. Purchases and services. If the acting field quartermaster himself is to disburse funds for sup- plies purchased and services procured on the march, and he will not return to the post in time to prepare and render his account current on or before the loth of the following month, then in addition to the blank forms enumerated above, he should carry : Q. M. C. Form No. 151. Report of bills of lading and transportation requests issued. W. D. Form. No. 320. Account Current. 329. Abstract of disbursements. Check Book. (Treasury Department Form.) Experience has shown that in the case of the ordinary practice march, it is always better to have the post quartermaster requisition in advance for the purchase of supplies and procurement of services that will probably be needed on the march, all vouchers, after accom- plishment, being sent to the post quartermaster for payment. 205. Books, orders, circulars, and other publications of record and of reference. The following books, orders, circulars, etc., should be kept in the ofifice, some as records and others for purposes of reference: Account of Electric Current and Incandescent Lamps. (Q. M. C. 451.) Account of Property on Memorandum Receipt. (Q. M. C. Form 229, in binder.) See pars. 2073-2092, Manual for Q. M. Corps, 1916, for full instructions. Apportionment or Allotment Account, in binder. (Q. M. C. Form 74.) See pars. 183-184 this book.) Army Pay Table. (Q. M. C. Form 404.) [183] 205 (contd.) Army Regulatioi.^. (Keep posted to date. See "ARMY CHANGES," in advertising directory at back. of book.) Cash book. ((J. M. C. Form 80 & 8oa or 80b.) See pars. 1058-1961, Manual for Q. M. Corps, 1916. Burial Register (Where there is a cemetery). (Q. M. C. Form 458.) Cash Sales Book. (Q. M. C. Form 69.) Cash Sales Slips. (Book, Q. M. C. Form 67.) Charge Saks Slips. (Book, Q. M. C. Form 66.) Contract Account. (Q. M. C. Form 453 and 455.) See pars. 1914-1997, Manual for Q. M. Corps, 1916. Catalogue l^le (with inde.x). Catalogues can be obtained from manu- facturers and large dealers free of charge. Circulars, Quartermaster General's Ofifice. Correspondence Book and Document File, if strength of post is two companies or less; if strength of garrison is more than two companies, use correspondence file prescribed in G. O. 92, W. D., 1909. Daily Report of Cash Sales. ( Q. M. C. P^orm 463.) Delivery Order Receipt. (Book, Q. M. C. Form 450.) Instructions on form. Descriptive List of Public Animals, file of (Form 227 A. G. O.) See instructions on form. Files of Bills of Lading Issued. (Q. M. C. Form 153, 154, 155 & 156.) See instructions on the form and pars. 3399-3531, Manual for Q. M. Corps, 1 916. Fuel Consumption Report. (Q. M. C. Form 432.) See instructions on form. General Orders and Bulletins, War Department. General Orders and Bulletins, Department. General Orders, Memoranda, etc., of Post. Historical Record of Public Buildings. (Q. M. C. Form 173a, in binder.) Interest Tables. (Q. M. C. Form 403.) Issue Slip. (Book, Q. M. C. Form 224.) Inventory Book of Subsistence Stores. (Q. M. C. Form 233.) See instructions in book. Manual of the Quartermaster Corps. Keep posted to date. Official Railway Guide. (Published monthly.) Late edition. Official Table of Distances. (War Department Publication.) . [184] 206 Order for Repairs. (Book, Q. M. C. Form 467.) Price List, subsistence stores. (Q. M. C. Form 64.) Property Account. (Q. M. C. Form 200, in binder.) See pars. 2106-2117, Manual for Q. M. Corps, 1916, for full instructions as to keeping, posting, etc., also for list of debit and credit vouchers to same. Record of Service of Civilian Employes. (Q. M. C. Form 174.) Regulations for the Uniform for the United States Army (with changes). Reports, periodical, file of (monthly, quarterly, semi-annual, and annual reports.) Return of Subsistence Stores. (Q. M. C. Form 219.) See instructions on form and Subsistence Manual. Requisitions and Estimates, numbered serially and filed accordingly, with index. Record of. Expenditures on Public Buildings. (Book, Q. M. C. Form 457.) See Army Regulations, par. 1019. Register of Private Mounts. (No form.) See G. O. 15, par. 3, W. D., 1916. Records pertaining to Detachment Q. M. Corps. (Same as a company, see par. 207.) Ration and Savings Account. (W. D. Form 273-) See A. R. 1220 and 1221. Sales Ledger. (Q. M. C. Form 60.) Specifications for Plumbing Fixtures, etc. (Obtain from Q. M. G. O.) Specifications for Army Ranges. (Obtain from Q. M. G. O.) Specifications for the Uniform of the United States Army. (Q. M. G. O.) Such other standard specifications as can be obtained from time to time. Transportation Requests. (Book no number.) See pars. 3353-3398, Manual for Q. M. Corps, 1916, and instructions on form. Typewriter Descriptive List, file of (Q. M. C. Form 409.) Such reference books on construction and repair of buildings and roads water and sewerage system, lighting, etc., as can be obtained from the ofifice of the Quartermaster General and other sources. 206. REPORTS, RETURNS, ESTIMATES, REQUISITIONS AND OTHER PAPERS TO BE MADE BY THE QUARTER- MASTER, (Read carefully all notes on forms and comply with same.) ALSO ACTION BY THE QUARTER- MASTER ENJOINED BY REGULATIONS. (A Quartermaster's "Tickler" for use in this connection may be obtained on requisition. See Circular 3, O. Q. M. G., I9I7> pages 3^ and 127. Also, par. 100, Army Paperwork.) [185.1 206 (contd.) EVERY MONTH Last Day NATURE FORM AUTHORITY REMARKS Report of changes, Civil Service employes W. D. 16 1 Par. 243, To Q. M. G. O. by Sth of Manual next month Q. M. C. Report of advertising and job printing W. D. 29 Notes on form Required when special or general authority to adver- tise has been given Account Current, with all abstracts, vouchers, etc. W. D. 320, 320a A. R. 627-629 See Accountability (Funds), Par. 196 (b) 1 Estimate of Funds Q. M. C. 34 A. R. 1008 See Estimate of Funds, Par. 185 Report of personal and non-personal services Q. M. C. ISO Notes on form War blank, required only in time of war. To Q. M. G. O. by 10th of next month Return of Civilian Em- ployes on Army Trans- ports Q. M. C. ISOa do For use only on Transports. To Q. M. G. O. by 10th of next month Report of Bills of Lading and Transportation Re- quests issued Q. M. C. 151 do To Q. M. G. O. with Ac- count Current within 10 days after close of each month Requisition for Subsistence Stores Q. M. C. 168 Cir. 2 O. O. M. G. 1917 To Dept. Q. M. by 3rd of next month. Full instruc- tions on form List of Q. M. Supplies expended Q. M. C. 203 Notes on form Voucher count, book. to Property Ac- See par. 196, this Abstract of issues of for- age, straw, etc. Q. M. C. 209 do do Abstract of sales of Q. M. Supplies Q. M. C. 215 do do ri86] 206 (contd.) Abstract of funds received from sales Q. M. C. 216 do Voucher to Account Cur- rent. Entries made from Q. M. C. Forms 214 and 215. Original to Q. M. G. O. with Account Cur- rent Return of Subsistence Stores Q. M. C. 219 A. R. 701 To Q. M. G. O. by 10th of next month. Full instruc- tions on form Personal report, officers Q. M. C. 400 A. R. 827 Required by officers belong- ing to or detailed in the Q. M. Corps only. One copy to Q. M. G. O. last day of each month Report of animals and means of transportation Q. M. C. 410 Motes on form Two copies to Dept. Q. M. by 5th of next month Report of operation of power plants Q. M. C. 418 do To Dept. Q. M. ^on 1st of next month. Full instruc- tions on form Report of Motor Trucks Q. M. C. 416 do Two copies to Dept. Q. M. on 1st of next month Report of Automobiles Q. M. C. 417 do do Report of Harbor Boats Q. M. C. 420 do For use only by Quartermas- ters having power boats under their charge. See notes on form Return of Enlisted Men, Q. M. Corps Q. M. C. 434 A. R. 1009 To Dept. Q. M. last day of each month Report of water meter readings Q. M. C. 449 Notes on form Entries made from Q. M. C. Form 448. To Dept. Q. M. last day of each month JANUARY 1 NATURE FORM AUTHORITY REMARKS Report of interments dur ing the calendar year Letter A. R. 498 To Q. M. G. O. as soon as practicable after end of year Estimate of Clothing Q. M. C. 161 A. R. 1147 Two copies to Dept. Q. M. and one copy retained [187] 206 tcontd.) FEBRUARY 21 Inspection of public buildings by Post Commander and Quartermaster before March 1st. A. R. 1012. Call on responsible officers for memorandum of repairs needed to buildings, etc., under their charge. MARCH 1 Annual Estimates of re- To Dept. Hdqrs. not later pairs to — A. R. 1012 than April 1. See instruc- Pumping Plants, etc. Q. M. C. 1013 tions on forms Lighting Plants, etc. 415 a & b 1014 Incandescent Lamps Roads, Walks, etc. Public Buildings Hospitals and H. S. Qrs. MARCH 31 Quarterly report of savings Q. M. C. 71 Notes on form One copy to Dept. Q. M. See instructions on form Abstract of breakage, china and glassware Q. M. C. 207 Notes on form Voucher to Property Ac- count Statement of fuel con- sumed Q. M. C. 211 do do ■ Report of water system Q. M. C. 422 do Two copies to Dept. Q. M. last day of each quarter Memorandum Settlement with organization commanders of property out on memorandum receipt. See A. R. 281, and par. 2087, Manual for Q. M. Corps, 1916. APRIL 1 Estimate of clothing Q. M. C. 161 A. R. 1147 Two copies to Dept. Q. M. and one copy retained MAY 1 Requisition for Blank Q. M. C. 160 A. R. 1253 One copy direct to Q. M. Forms and par. 2726 G. O. to reach his office Manual for by May 15 Q. M. Corps, 1916 [188] 206 (contd.) JUNE 30 Quarterly report of savings Abstract of breakage Statement of fuel con- sumed Report of water system Efficiency report of Civil- ian Employes Efficiency rating Report of Typewriters, Adding Machines, etc., exchanged Propc-rty return Annual report of opera- tions of the Q. M. Corps Report of Typewriting IVIachines Report of Laundries Q. M. C. 71 Q. M. C. 207 Q. M. C. 211 Q. M. C. 422 W. D. 20 and 20a Q. M. C. 175 W. D. 35 Fuel Report Q. M. C. 200 until ex- hausted ; then, A. G. O. 599 Forms fur- nished or typewritten Q. M. C. 407 Q. M. C. 411 Q. M. C. 432 and 433 Notes on form Motes on form do do Pars. 202-211 Manual for Q. M. Corps do Sec. 5, Genl. Deficiency Act, Mar. 4, 1915 Pars. 2108; 2115 Q. M. C. Manual (Changes No. 1) Special Notes on form do do One copy to Dept. Q. M. See instructions on form Voucher to Property Ac- count do do Two copies to Dept. Q. M. by 10th of next month Furnish each Civilian Em- ploye when efficiency re- port is made Required only when labor saving machines have been exchanged in part pay- ment for new machines. To reach the Q. M. G. O. not later than Aug. 1 To Quartermaster General within 20 days after end of period This report called for an- nually about close of fiscal year. Full instructions given Two copies to Dept. Q. M. Two copies to Dept. Hdqr» on June 30. Required onl\ from posts where laundries- are operated by Q. M. Corps To Dept. Q. M. before July 5 Memorandum 1. Settlement with organization commanders of property out on memorandum receipt, A. R. 281. , , tt • j c 2. Deposit of public funds to credit of the Treasurer of the United btates A. R. 625. JULY 1 Estimate of Clothing Q. M. C. 161 A. R. 1147 Two copies to Dept. Q. M. and one copy retained [189] 206 (contd.) SEPTEMBER 30 Quarterly report of savings Abstract of breakage Statement , of fuel con- sumed Report of water system Q. M. C. 71 Q. M. C. 207 Q. M. C. 211 Q. M. C. 422 Notes on form Notes on form do do One copy to Dept. Q. M. See instructions on form Voucher to Property Ac- count do Two copies to Dept. Q. M. Memorandum Settlement with organization commanders of property out on memorandum receipt, A. R. 281. OCTOBER 1 Estimate of Clothing Q. M. C. 161 A. R. 1147 Two copies to Dept. Q. M. and one retained NOVEMBER 1 Requisition for Blank Q. M. C. 160 A. R. 1253 One copy direct to Q. M. Forms and par. 2726, G. O. to reach his office Manual for by Nov. 15 Q. M. Corps DECEMBER 31 Quarterly report of savings Q. M. C. 71 Notes on form One copy to Dept. Q. M. See instructions on form Abstract of breakage Q. M. C. 207 Notes on form Voucher to Property Ac- count Statement of fuel con- sumed Q. M. C. 211 do do Report of water system Q. M. C. 422 do Two copies to Dept. Q. M. Efficiency report of Civil- ian Employes W. D. 20 and 20a Par. 202-211 Manual for Q. M. Corps Two copies to Dept. Q. M. by 10th of next month Efficiency rating Q. M. C. 175 do Furnished each Civilian Em- ploye when efficiency re- port is made [190] 206 (contd.) Personal report, Noncom missioned Officers Efficiency report, Q. M. Sgt. and Sgt. 1st Class Personal report, Q. M. Sgt., S. G., Q. M. Sgt., and Sgt. 1st Class, Q. M. Corps Property return Q. M. C. 401 Q. M. C. 460 Q. M. C. 461 Q. M. C. 200 until ex- hausted ; then A. G. O. 599 A. R. 100 Notes on form do Pars. 2109; 2115 Q. M. C. Manual (Changes No. 1) One copy forwarded through channels on Dec. 31 To Q. M. G. O. Dec. 31. When a Quartermaster is relieved he fills in this form To Q. M. G. O. Dec. 31. Also upon change of sta- tion, furlough or other absence from regular sta- tion To Quartermaster General within 20 days after end of period Memorandum Settlement with organization commanders of property out on memorandum receipt, WHEN THE OCCASION ARISES A. R. 281. Requisition for Class "A" and "B" Supplies and for Class II and IV Services Q. M. C. 160 and 160a See notes on form and Cir. 2, Q. M. G. O., 1917 General form of requisition. To be used for all requisi- tions and estimates when no special form is pro- vided. For regular quar- terly requisitions, three copies are to be forwarded to Dept. Q. M. about 30 days in advance of quarter for which required. (See "How to get supplies," par. 186.) Report of boiler inspection W. D. 34 G. O. 52, W. D., 1914 All steam boilers operated at 20 lbs. or more steam pressure, to be inspected once a year and this re- port submitted Request for authority to advertise W. D. 2 •\. R. 499-501 For obtaining special or general authority to pub- lish advertisements in newspapers, in connection with purchase of supplies or procurement of ser- vices Report of open market purchases W. D. 14 A. R. 554 Required for every open market purchase or pro- curement of services not personal exceeding $100.00 in amount. Forwarded with Account Current for month in which transac- tion occurs [1911 206 (contd.) Reports — Civil Service Employes W. D. 16-a to 16-q Cir. 18, Q. M. G. O., 1914 See Manual for Q. M. Corps, par. 243 Cost of transportation fur- nished Letter A. R. llliyi To soldiers' company com- mander through Depot 0- M., Washington, D. C. Damage to rooms or furni- ture Letter A. R. 1011 To The Adjutant General of the Army, through chan- nels. See Cir. 2, A. G. O., 1897 Changes of route by troops furnished transportation Letter or telegram A. R. 1113 To Quartermaster at place where changes are to be made Payment of reward for apprehension of deserter Letter A. R. 121 To C. 0. of deserter's com- pany. See G. O. 59, W. D., 1906 Letter transmitting Memo- randum Bill of Lading and Copy of Transporta- tion Request Q. M. C. 169 Par. 3407 Manual for O. M. Corps, 1916 To officer who makes pay- ment of transportation charges, at close of each day's business on which any Bills of Lading or Transportation Requests are issued Memorandum Bill of Lad- ing, Property received copy Q. M. C. 154 do To be mailed to consignee on day of issue in separate envelope from Original Bill of Lading Payment of reward for apprehension and deliv- ery of escaped military prisoners Letter A. R. 121 To the C. O. of Post from which the prisoner escaped Sale at public auction > W. D. 325 A. R. 618 and 680 To be prepared and disposed of in accordance with in- structions on form when a sale of public property at auction is held When private buildings that have been used by the U. S. are vacated Letter A. R. 1018 Forwarded through channels- to Q. M. G. O. When leased buildings or grounds, or chartered vessels, etc., are given up Letter [n duplicate to Q. M. G. O. Copy of letter to owner or agent of relinquished build- ings, boats, etc. 193] 206 (contd.) Letter transmitting funds for deposit Q. M. C. 35 Par. 605, Manual for Q. M. Corps, 1916 LTsed when funds are de- posited to the credit of the Treasurer of the U. S., i. e., funds received from sales, soldiers' deposits, Q. M. Collections, savings on allotments not required for disbursements, etc. (Note. A special Treasury Department form is pro- vided for making deposit of funds to a Quartermas- ter's official credit, sub- ject to his check) Report of construction or repair contract Q. M. C. 109-d Par. 783, Manual for Q. M. Corps, 1916 Required only when contract for construction or repair work is entered into. To be forwarded with con- tract if practicable Copy of Contract, with affidavit Q. M. C. 117 and exact copy of contract and all papers relating thereto A. R. 561 and 563 ro be forwarded to Returns office. Department of the Interior, within 30 days after approval of contract List of persons transferred Q. M. C. 152 Notes on form ro Q. M. G. O. on day of transfer of a Civilian Em- ploye from one office to another Individual transfer slip Q. M. C. 152a do ro Q. M. G. O. on day of transfer of an individual Civilian Employe from one office to another or from the Philippine Islands Special Requisition for public animals Q. M. C. 162 A. R. 1000 Submitted only when ani- mals are required. To Q. M. G. O. through usual channels Purchase of supplies Q. M. C. 217 Notes on form Voucher to Property Ac- count. Copy of purchase voucher Transfer of Typewriting Machines Q. M. C. 408 do To Q. M. G. O. when a T. W. Machine is transferred Typewriter Descriptive List Q. M. C. 409 do File of same is kept, and cards sent to Q. M. G. O. direct upon final disposi- tion of a machine [193] 206 (contd.) Data Sheet for power plants, systems, etc. Q. M. C. 423 to 427 Notes on form See page 48. Vol. 2 (Appen- dix), Manual for Q. M. Corps, 1916 Report of inspection of public buildings Q. M. C. 466 A. R. 1010 Report of Quartermaster as to condition when a build- ing is to be occupied or vacated. File in Q. M. Office Report of hire or separa- tion of temporary Civilian Employe Q. M. C. 485 Notes on form Three copies to Dept. Q. M. when a temporary employe in a Civil Service position is employed or separated from the service Transfer of Motor Vehicles Q. M. C. 493 Par. 3254 Manual for O. M. Corps, 1916 Full instructions in this para- graph. Report of injury of Civil- ian Employe C. A. 1-b to 20-a Notes on forms See par. 159, Manual for Q. M. Corps, 1916. Note. — Numerous reports, etc., are required in connection with the Army Trans- port Service which are not listed here. For full list and instructions, see pages 57 to 63, Vol. 2 (Appendix), Manual for Q. M. Corps, 1916. [194] 207 CHAPTER VIII THE COMPANY 207. Books and records. The following books and records are required by Army Regulations and War Department orders to be kept in each company: (a) Daily Sick Report. (A. R .280, Form' No. 339, A. G. O.) On which are entered the names of all enlisted men requiring medical attention and such of the company officers as may be excused from duty because of illness. The report is signed each day by the surgeon and the company commander, and shows whether or not the sickness was incurred in line of duty. (Model Page) COMPANY OFFICER'S REPORT. MEDICAL OFFICER'S REPORT. OATC. CHRISTIAN NAME. 0^, In Unc OF DuTv. fY« or Nd.1 In Line OF OUTV. (Yd or H%) CUloXI '.%0 U^TTuW^ 7h^ Jpyyt. \»-l¥-/Q> ^oiOH^llo \yHoAp. Ou4Z7,^95mutJi^VciAxl jTVi. S-i'tVn,7ic^c*i 7io ^ Qiiu^iiA^7nv^^<£,^afih.01%'^'rxI.^t>^^r^ HtJLUAtnv^/TltU //tio. Fig. 3 (b) Duty Roster. (A. R. 282, Form No. 342, A. G. O.) On which is kept a record of all details for guard duty, kitchen police, and other details for service in garrison and in the field, except the authorized special and extra duty details. For instructions regarding the keeping of roster, see, "Details and Rosters," Manual of Interior Guard Duty and the Model and instructions in front of Form 342, A. G. O. (c) Files of Orders. (A. R. 280.) A file will be kept of all orders issued by the company commander. Files will also be kept of all orders and instructions received from higher authority. (d) Company Fund Book. (A. R. 280, Form No. 452, Q. M. C.) In which are entered all receipts to, and expenditures from, the company fund, together with the monthly proceedings of the Company Council of Administration, and a list of property, with cost thereof, purchased [195] 207 (contd.) from the company fund. The model in the front of the book shows how the account is to be kept. (e) Morning Report. (A. R. 280). Which shows, at the hour the report is submitted, the exact condition of the company as to the number of officers and men present for duty, sick, absent, etc. All changes since the last report (the day before) are shown by name, under "Remarks," on the right-hand page, and by number on the left- hand page. In case of no change since last report, note, "No change," under, "Remarks," and also on the left-hand page. (See model given below.) Model Page (Left-hand page) ^NlUALS OK HAND. * Cblcf aiechAnlca, macliuilM, burier^ And bUckmnltha, w«f- onBn,ttddlera,uidftrtlflc«nirllJ be t«p CD O +> &( 53 ■§ a: •ci "3 ^ ^ e r O o »-3 •Q\.\V30\A2&enri •eiqBWiAJ9S •aojjw ai SaiB»ire •aoijifl nj p»pano,^\^ qj«lop no to •XNaeaua a* K H n H rH XK3S3HJ 1- w S >o > ■X3 -5 ^1 ■3 ■_ *- o ex Is z »- liJ cr > I I- z o I- < u o z -o- CO CO CO Z O H < ir LU < 33 _ a o 5) ■=3 X-3 "§ It ^ a- Cl~t3 ^i\^ [* C ej Co -5 .* M Hi i c^ -p«iM9a H '•ppnnoq JO JopjQji^ -ftppiog ■psojaoid •ia8pi»v ri •»»M,p JO •uonw -pojj&jaaux H •paiTloa •jopjo ia H ■RO'O H H -A.je« JO QoiiRjidxa H a ■< •J 1 lO ■aotj iH •jo;£aBj| /a H ■jodap iH ■paiOTinooa iH ■\»in'.n-d iH H ' d JO ■J)3 '0TO)9lp 10 ■ooii JS a| paAio^aj BponoM 10 nt pairr^ paeBTnma | -ponaiaag < •jajfiBuu JO 'ooqomrijd Xg iH [202] 210 (contd.) RETURN Co. "A", (Crgauizailon.) A pr i ^.o'' ^^'' UJ -»! Z 8 til ".gS-o,® •0 1 U. a u Qe ■E QJ o H® ^ a O § o a O a < 1 • o I- •" UJ f CD ° , I a •-' 115 -* ^ S «f •So s c ® ^-c^ -Co |5«2 I. J a o^- 5— CO 3 a r>^ a ^ « •Cg-O a°o l^'S §^. =" ^ dam© o-g o a « . Si- =11 lis ei JO S 5g| S§S 80 DC 2 fe-d5£ = 2 fg . S a-i . 2-S-?. ¥.2 uj*|5S2^a2 S» •* S « i: ^ K *> * to ^ fs ii I [203] 210 (contd.) The numbers in parentheses following the names of the forms, refer to the paragraphs in the Army Regulations hearing on the rendition of the forms. Form No. 3. Notification of Discharge. (i55) 21. Muster Roll, Detachment. (807) 25. Descriptive and Assignment Card. (847) 26. Field Return. (812) 29. Service Record. (Formerly called "Descriptive List.) (280) 30. Return of Troop, Battery, Company, or Detachment (with model). (8ii)' 34. Inventory of Effects of a deceased Soldier. (162; \62y2) 61. Muster Roll, Troop, Battery, and Company. (807) 66. Furlough. (106) 95. Descriptive List of Deserters. (118) 149. Return of Casualties in Action. (818) 196. Report of Survey. (710) 277. Descriptive Card of Public Animals. (Mounted Organizations.) (1069, 1070, and 107 1 ) 304. Record of Known Distance Rifle Firing — Individual. (254 S. A. F. M.) 305. Record of Pistol Firing — Individual (254 S. A. F. M.) 307. Report of Known Distance Rifle Firing and Classification. (255 S. A. F. M.) 308. Report of Pistol Firing and Classification. (245 S. A. F. M.) 332. Morning Report, Troop, Battery, Company, or Detachment. (280) 339. Daily Sick Report. (280) 342. Duty Roster (with model). (282) 380. Designation of Beneficiary of Officer or Enlisted Man. (1385) 383. Requisition for Books and Blank Forms supplied by the Adjutant General's Department. 415. Report of Death and Disposal of Remains. (167) 437. Furlough and Transfer to Army Reserve. ^ . 443. Reservist's Descriptive Card. (Par. 16, Regulations Regular Army Res.) 444. Reservist's Quarterly Report Card. (Par. 19, Reg. Regular Army Res.) 445. Reservist's Report Card upon Return to L^nited States. 448. Memorandum Receipt. [204] 211 448a. Instruction Slip. 448b. Abstract Record of Memorandum Receipts. 450. Record of Cost of Maintenance of Unit Equipment. 468. Request for Retirement. (Enlisted men) 489. Model Remarks for Muster Rolls. 525. Honorable Discharge from U. S. Army. (150) (To be retained in the personal custody of the company commander.) 526. Discharge from U. S. Army. (150) (To be retained in the personal custody of the company commander.) 527. Dishonorable Discharge from U. S. Army. (150) 559. Report of Furlough to Reserve. (Par. 16, Reg. Army Res.) Correspondence Book. 594. Charge Sheet. 601. Covers replacement of expendable articles and others pertaining to equipment "C" ; also, ammunition expended in practice firing, etc. 602. Statement of charges against enlisted men. 603. Due certificate. 604. Requisition for expendable articles for maintenance of equipments. 211. Furnished by the Quartermaster Corps. Circular 12, Office of the Quartermaster General, June 8, 1916, publishes a list of the blank forms furnished by that department, with instructions as to their use. Organization commanders obtain the forms from the post quarter- master, except the delinquency record (No. 509), the company council book (No. 452), and the individual property responsibility (No. 501), which are obtained by letter direct from the Quartermaster General [para- graph (d) page 107, Cir. 12, O. Q. M. G., 1916] and the final statement (No. 370), which is distributed by the department adjutant (Bulletin 19, 1913), and in some departments organization commanders are required to obtain it from the post adjutant. In practice the Q. M. C. forms that are obtained from the post quartermaster are gotten by verbal request, by sending a note, or writing a letter. War Department. Forms. No. 366. Pay roll (first sheet). 366a. Pay roll (follow sheet). 370. Final Statement (To be kept in personal custody of company com- mander, A. R. 150). Q. M. C. Forms. No. 8a. Advice of soldier's deposits. [205] 212 38 Soldier's allotment. 39. Discontinuance of soldier's allotment. 41. Soldier's deposit book. 176. Requisition for corn brooms, scrubbing brushes, etc. 180. Abstract of clothing drawn (or issued) on individual clothing slip. i8oa. Abstract of clothing drawn (or issued) on individual clothing slip (extra sheet for Alaska). 204. Requisition for issue of stationery. 207a. Certificate of breakage, china and glassware. 208. Statement of charges. 213. Requisition for clothing (in bulk)'. 213a. Requisition for clothing (in bulk), extra sheet for Alaska. 223. Ration return. 227. Memorandum receipt. 406. Official telegram. Q. M. C. Field Forms. No. 3. Ration return (used only in time of war beyond advanced depots). 212. Furnished by the Ordnance Department. Requisitions are made annually and forwarded to the chief of Ordnance not later than April 30 of each year. (A. R. 1551.) In the Philippines requisitions are sent directly to the Department Ordnance Officer (Par. 7, Cir. 14/08). (List of blanks given in Pamphlet No. 1467, Ordnance Department; also in the Ordnance Property Regulations, 1909.) Form. No. 19. Certificate of expenditures. (Used by organization commanders to drop ammunition of all kinds and score books.) 86. Statement of charges. (All articles of ordnance charged against enlisted men, including deserters are entered on this form.) 94. Report of ordnance charges. (When charges for ordnance property are made on the pay roll, a report of such charge is forwarded to the Chief of Ordnance, through the quartermaster who pays on the rolls on which the charges appear.) 146. Transfer of ordnance property. (Used by organization commanders to invoice to post ordnance officers empty ammunition boxes, shells, clips, and bandoleers.) 152. Invoice and receipt for transfer of ordnance property under A. R. 1535- 386. Requisition for ordnance and orv, ■•ance stores. [206] 213-214-215 213. Furnished by the Inspector Gcnr.grars Department. Form. No. 1. Inventory and Inspection reports, la. Extra sheets for Form i. 2. Inventory and Inspection reports of Public Animals. 2a. Extra sheets for Form 2. 214. Blank Forms. (Unofficial.) Geo. Banta Publishing Co., Menasha, Wis., print a number of special Blank Forms, known as "Sim- plex" forms, whose use in a company saves much time and labor. It is suggested that you write for a catalogue of their "Simplex" Blank Forms. The Company Collection Sheet, the Target Score Card, the Rifle Record Card, and the Daily Detail lists, are especially recommended, but the Muster and Pay Roll Data Card is probably tlie best of the "Simplex" forms. Its use is explained in Par. 295. 215. BOOKS OF REFERENCE AND INSTRUCTION TO BE KEPT IN THE COMPANY OFFICE Army Horse in Action and Disease. (Mounted organizations only.) Army Rations, Issue and Conversion Table. Army Regulations. Army Register. Army Transport Regulations. Compilation of General Orders, Circulars and Bulletins of War Department. (1881 to 1915.) Conventional Signs. (Used on maps.) Description and rules for the management of the U. S. Rifle. (Pamphlet No. 1923, From Chief of Ordnance.) Description of the Automatic Pistol. (Pamphlet No. 1715- From Chief of Ordnance.) Description of the Infantry Equipment. (Pamphlet No. 1718. From the Chief of Ordnance.) Digest of Opinions, Judge Advocate General. Drill Regulations. Elements of Military Hygiene. (Ashburn) Equipment and Horse Training, notes on. (For mounted organizations only.) Field Musicians' Manual. (Canty) Field Sanitation. (Wilson) Field Service Regulations. Guide. Inspector General's Department. [207] 215 (contd.) Hand Book of Range Finders for use of Infantry and Cavalry. (Pam- phlet No. 1797. From Chief of Ordnance.) Instructions for Assembling the Infantry Equipment. (Pamphlet No. 1717. From Chief of Ordnance.) Instructions for the Care and Repair of Small Arms and Ordnance Equipment. (Pamphlet No. 1965. From Chief of Ordnance.) List of Blanks, Pamphlets, etc., furnished by the Ordnance Department. (Form 1467. From Chief of Ordnance.) Manual for Army Bakers. Manual for Army Cooks. Manual of Field Engineering. Manual of Army Horseshoer. (Mounted organizations only.) Manual for Courts-martial. Manual of Medical Department. (From Surgeon General.) Manual of Interior Guard Duty. Manual of Physical Training. Mess Sergeants' Hand Book. (Holbrook) Military Laws of the United States. Military Sketching and Map Reading for Noncommissioned Officers. (Grieves) Noncommissioned Officers' Manual. (Moss) Notes on Field Fortification. (Army Field Engineering School.) Officers' Manual. (Moss) Ordnance Property Regulations. (From Chief of Ordnance.) Pack Transportation. (Daly) Price List of Ordnance and Ordnance Stores. (Pamphlet No. 1897. From Chief of Ordnance.) Quartermaster Corps Manual. Volumes I and II. Regulations for Field Firing and Proficiency Test. Regulations for Field Maneuvers, U. S. Army. Regulations for Regular Army Reserve. Rules of Land Warfare. Sabre Exercises. (Mounted Organizations only.) Score Book, Bull's Eye. Signal Book, U. S. Army. Small-Arms Firing Manual. Soldier's Foot and Military Shoe. (Munson) Soldiers' Hand Book. Supply and Allowance Tables. (Pamphlet No. 1970. From Chief of Ordnance.) Tables of Organization. Uniform Regulations. [208] 216-217 Uniform Specifications. Unit Equipment Accountability Manual. 216. Requisition for Quartermaster Supplies. The following are the ways to obtain quartermaster supplies for the use of the company: i;. Expendable articles. All expendable supplies (such as lye, sapolio, scrubbing brushes, corn brooms, mops, stove polish, etc., except stationery and books) are obtained on Q. M. C. Form No. 176, approved by the com- manding officer. (See A. R. 1181.) Stationery and books are obtained on Q. M. C. Form No. 204. (No fixed allowance, quantities being subject to approval of the commanding officer.)' 2. Unexpendable articles. All unexpendable supplies (tents, stoves, axes, shovels, buckets, mosquito bars, etc., ) with the exceptions indicated in the table below, are obtained from the quartermaster on memorandum receipt (Q. M. C. Form No. 227) (See A. R. 281 ; 1089-1092.) The following table gives the blank forms used in obtaining the quarter- master supplies that are gotten right along, and the paragraphs of the Army Regulations, regarding allowances, etc: Articles Form A. R. Brooms 176 Q. M. C. 1 181 Candles 223 Q. M. C. 1215 Qothing 213 Q. M. C. 1157 Fuel 477 Q. M. C. 1044 Forage (mounted organizations) 218 Q. M. C. 1050-1061 Ice 223 Q. M. C. 1215 Lye 176 Q. M. C. 1182 Matches 223 Q. M. C. 1215 Mops 176 Q. M. C. 1181 Rations 223 Q. M. C. 1209 Sapolio 176 Q. M. c. 1 182 Scrubbing brushes 176 Q. M. c. 1181 Soap 223 Q. M. c. 1215 Stationery 204 Q. M. c. 1062 Toilet Paper 223 Q. M. c. 121S 217. THE COMPANY CLERK The following are the usual duties of the company clerk: I. Preparation of returns, rolls, reports, requisitions, etc. To prepare the company morning report, the sick report, ration returns, company [209] 218 returns, the pay rolls, the muster rolls, discharges, final statements, reports, requisitions, etc., and to keep the data necessary with which to make out these papers. It is his duty to keep track of the time when periodical reports are to be made and to see that they are prepared and submitted on time. 2. Correspondence Book, Document File, and Correspondence. He is also charged with looking after the Correspondence Book and Document File and under the supervision of the company commander he writes all letters and indorsements connected with the administration of the com- pany. 3. Files of Orders. To file all War Department and other orders received and to see that the files are complete, reporting to the company commander any missing orders. When an order is received revoking or modifying in any way a previous order, the fact of revocation or modification, with number and year of revoking or modifying order, will be noted on the order revoked or modified. 4. Keeping War Department publications posted. To keep the Army Regulations, Drill Regulations, Uniform Regulations, and all other War Department publications in the company posted to date by pasting therein the changes, as required by G. O. 11, W. D., 1912. (See, "Army Changes," in advertising directory at back of book.) 5. Blank Forms. To see that there is always on hand a supply of all blank forms. In case any form is about to be exhausted, he will at once notify the company commander. 6. Writing official letters for members of company. Under the super- vision of the First Sergeant, to write for members cf the company applications for furlough, applications for discharge by purchase and other letters of an official nature. 7. Furnishing information to members of the company. To furnish members of fhe company such information as they may desire regarding orders, Army Regulations, and other kindred matters. 218. Observance of the following will add to the efficiency and usefulness of the company clerk: 1. When an officer severs his connection with the company, or when the company commander is to be absent from the company for a month or more, remind the company commander about completing the efficiency reports to date. 2. Enter in the correspondence book the fact and the date of mailing of muster rolls, pay rolls, company returns, and all other papers, reports and returns that are not made of record in the Document File. 3. Open at the proper place deposit books or other books or any folded paper that you may put on the company commander's desk or that you may present to him for his signature. [210] 219 Study carefully Chapter i, General Principles; also, Pars. 6, 7, 8, 9, 13, 14, 15, 16, 17-61, 65, 66, 67, 68, 71, 74, 76, 78, 79- 5. Become thoroughly familiar with the following paragraphs in the Army Regulations: 28, 29, 54, 90, 96, 104, 117, 120, 121, 124, 127, 129-135, 139-145, 147-167, 178-188, 265-302, 316-324, 327-341. 345, 349-354, 370, 374, 423, 435-440, 464-470, 492, 677-703, 710, 713, 718, 722, 724, 725, 775-791, 802, 807-810, 811-816, S18-824, 829, 834-839, 852, 862, 863, 866, 870, 899, 903-914, 919, 927, 929-931, 933, 940, 953, 960, 962, 970, 976, 1018-T023, 1027, 1044, 1050-1053, 1056, 1062, 1063, 1072, 1077-1085, 1089-1092, 1126, 1 144, 1147, 1153, 1156-1181, 1168, 1176, 1181, 1182, 1202, 1203, 1205-1209, 1214, 121S, 1220-1222, 1229, 1232, 1233, 1236-1238, 1249, 131 5-1384, 1402, 1419, 1430, 1450, 1451, 1471, 1472, 1521-1523, 1528-1532, 1534-1538, 1540, 1542. 1543-1551, 1562, 1 569- 1 573. 6. Always read every post, regimental, department, and War Depart- ment order, and all bulletins and changes, that are received. 219. Company Orders. The following is the usual form of a company order : Company "C," 29TH Infantry, Camp Gaillard, C. Z., January i, 1916. Orders No. 1 1. Mechanic John A. Smith is relieved as mechanic and returned to duty as private. 2. Private Henry Jones is appointed mechanic, vice Smith, relieved. James A. Smith, Capt. 29th Inf., Comdg. The following are the usual routine orders issued in a company: Bugler. (a) Private John A. Smith is appointed bugler. (b) Bugler John A. Smith is relieved and returned to duty as private. Company Clerk. Private ist Class John A. Smith is detailed on special duty as company clerk. Company Tailor. Private ist Class John A. Smith is detailed on special duty as company tailor. Cook. (a) Private Henry J. Harris is appointed cook. (b) Cook John A. Smith is relieved as cook and returned to duty as private ist class. [2in 220 First Class Private. Private John A. Smith is appointed private ist class. First Sergeant. (a) Sergeant John A. Smith is appointed first sergeant. (b) First Sergeant John A. Smith is relieved as first sergeant. (c) First Sergeant John A. Smith is relieved as first sergeant and Sergeant Henry Jones is detailed in his stead. Lance Corporal. Private ist Class John A. Smith is appointed lance corporal, and will be obeyed and respected accordingly. Mess Sergeant. Sergeant John A. Smith is appointed mess sergeant. Supply Sergeant. Sergeant John A. Smith is appointed supply sergeant. 220. Labor-saving devices and conveniences. Use of the labor- saving devices and conveniences named below will do much to save time and labor, insure accuracy, and instill method and system into the paper- work of the company. (a) Rubber stamps. 1. COMPANY FUND, Co. "A," ist INFANTRY. (Used on checks drawn against the company fund.) 2. (Fig. 6.) Fig. 6 (Used for stamping books, papers, and magazines received in the company library.) See par. 26, for receiving-dating stamp. (b) "Tickler." Get from the Quartermaster Corps a Company Com- mander's "Tickler," for use, amongst other uses, in connection with the rendition of reports, returns, estimates, and requisition?. This "Tickler" is issued by the Quartermaster Corps just like any other article of office furniture. It is listed on pages 31 and 113, Cir. 28, 1913, O. C. Q. M. G. (See par. 100, of this book.) [212J 220 (cont ^ 2'20 (comd.) (c) Typewriter. Now-a-days, it goes without saying that no company office is complete without a typewriter. For all-around tield and garrison work the CORONA, which is used throughout the Army, is recommended. Not only is it less bulky and lighter than other machines, but it is simpler of construction and will stand harder usage. The Corona Folding Stand adds very much to the convenience of the machine for field use. (d) Company desk. A company desk of the design shown on the preceding page, for use in garrison and permanent camp, is a convenience of the greatest value. It can be made by a good company mechanic or obtained from Geo. Banta Publishing Co., Menasha, Wis., for about $25. The guide cards can be obtained from Cobb-Macey-Dohme, 412 Broad- way, New York, or any other large dealer in office furniture and acces- sories. (e) Book rack. The book rack shown below, placed on the wall, within easy reach of the company commander as he is sitting at his desk, is another convenience. Fio. 8 [214] 221 (f) Two-basket system. Keep two ordinary wire baskets, or flat wooden boxes, on the company commander's desk, one on the left and the other on the right. All papers requiring the signature or other attention of the company commander, and all incoming orders and other business are placed, say, in the basket or box on the left. After reading the orders and signing the papers or taking such other action as may be neces- sary thereon, the company commander places them in the other basket for proper action by the First Sergeant or company clerk — that is, for filing, mailing, or writing of indorsements, etc. 221. REPORTS, RETURNS, ESTIMATES, AND REQUI- SITIONS TO BE MADE BY COMPANY COMMANDERS. ALSO ACTION BY COMPANY COMMANDER ENJOINED BY REGULATIONS AND CUSTOMS (A Company Commander's "Tickler" for use in this connection can be obtained from the Quartermaster Corps. Cir. 28, O. C. Q. M. C, 1913, pages 31 and 113. See Par. 100, Army Paperwork.) WEEKLY NATURE FORM AUTHORITY REMARKS Detailed schedule for next week's work. (Submitted only during period of company training) Letter Par. 9, G. 0. 17/13 To battalion commander for approval EVERY MONTH First Company return for pre- ceding month 30 A. G. O. A. R. 811 To regimental commander. ^^'hen field officer is serv- ing with detached com- panies of regiment, re- turns will be forwarded through him (A. R. 813). Return to show condition of company at midnight of last day of month for which rendered. When at post other than regimental headquarters, customary to loan retained copy to post headquarters for preparation of post return Memorandum Make a list of all soldiers who may or who must be furloughed to the Regular Army Reserve during the month following the present one and see that about one month prior to date they become eligible for transfer, they are sent to the hospital for examination by the surgeon. (Par. 9, Regulations for the Regular Army Reserve.) [215] 221 (contcl.) Tenth Triraonthly return To be rendered only by independent companies in active campaign Twentieth Trimonthly return 26 A. G. O. To be rendered only by in- dependent companies in active campaign Last Day Pay rolls Trimonthly return Subsistence charges on pay rolls Ordnance charges on pay rolls Statement of charges Q. M. property, concerning ta- bleware, etc., lost and broken by soldiers Statement of charges for ordnance property on pay rolls (Note. A new form, "No. 602, A. G. O., Statement of charges against En- listed Men," will be issued to the service in June, 1917.) Ration return W. D. 366 366a 26 A. G. O. 43 Q. M. C. 94 O. D. 208 Q. M. C. 86 O. D. 133 Q. M. C. A. R. 807 and 1315 Note on return A. R. 1242 and G. O. 85, 1906 Note on form Mote and head- ing on form Note on form A. R. 1209 To mustering officer for sig- nature who will submit them to the Adjutant. Amount of pay to be en- tered on retain copy, from pay roll returned by Quar- termaster To be rendered only by independent companies in active campaign To accompany pay rolls To accompany pay rolls In duplicate to the post quartermaster In duplicate to the post ordnance officer. In case of survey under A. R. 116, 686, or 687, the survey re- ports accompany statement as sub-vouchers Verified by C. O., then to Quartermaster for issue Ration return may be submitted to cover rations for the entire month, or, if deemed advisable by post authorities, returns may be submitted to cover each a 10 day period. (A. R. 1220.) Memorandum 1. List of absentees from muster, signed by company commander, to be handed to the mustering officer with muster or pay rolls, for use in mustering absentees and checking muster and pay rolls. 2. Company council to be convened. A. R. 317. [216] 221 (contd.) JANUARY 1 Requisition for brooms, mops, scrubbing brushes, lye, and sapolio History of company during past year. (To be ren- dered only by indepen- dent companies) Requisition for books an.i blanlc forms furnished by the Adjutant General's Dept. Requisition for stationery Amount of small-arms ammunition actually ex- pended in target practice during calendar year ending Dec. 31 176 Q. M. C. Letter .38.^ A.-G. O. (See note below) 204 O. M. C. Post card furnished by Chief of Ordnance A. R. 1191 and '182 G. O. 5, W. D. 'OS and Par. II, G. O. 24, W. D. '12 Cir. 34, W. D. "08 and G. O. 6, W. D. '14 A. R. 1062 Ind., A. G. O.. Dec. 1, 1916 To Commanding Officer for approval fo The Adjutant General of the Army, direct, as soon as possible To Commanding General, Department To Commanding Officer for approval To Chief of Ordnance direct Note. — (1) In nearly every department there are special regulations governing the issue of blank forms and books to organizations. Look up department orders and see what office is the source of supply. JANUARY 3 Muster rolls 61 A'. G. O. A. R. 807 and note on form To musteriig officer to be forwarded to The Adjutant of the Army FEBRUARY 28 Muster rolls 61 A. G. O. A. R. 807 and note on form To be submitted to mustering officer not later than the 3rd of next month MARCH 3 Mustei 1(1 61 A. G. O. A. R. 807 and note on form To be submitted to mustering officer to be forwarded to The Adjutant General of the Army MARCH 31 Statement of guns, car- riages, etc. by battery commanders 87 O. D. Notes on form To Chief of Ordnance, direct Certificate of breakage, china and glassware 207 Q. M. C. A. R. 301 and note on form To Quartermaster, Post [217] 221 (contd.) -1. Settlement with staff officers concerned for property held on memorandum receipt, A. R. 281. 2. Allowances of china and glassware are announced in orders from the War Department, usually the order announcing clothing allowance for enlisted men. Requisitions by organiza- tions having unit ac- countability equipment for such expendable parts, materials and sup- plies as are listed in Ordnance Pamphlet No. 1970 543 A. G. O. Par. 7, G. O. 52. W. D.. '15 In duplicate to post ordnance officer APRIL 1 Requisition for brooms, mops and scrubbing brushes, lye and sapolio Requisition for stationery 176 Q. M. C. 204 Q. M. C. A. R. 1181 and 1182 A. R. 1062 To Commanding Officer for approval To Commanding Officer for approval APRIL 30 Muster rolls Requisition for Ordnance blanks 61 A. G. O. Letter •\. R. 807 and note on form A. R. 1551 To be submitted to mustering officer not later than the 3rd of next month To Chief of Ordnance not later than April 30. In Philippines, to Department Ordnance Officer. (Par. 7, Cir. 14, 1908) MAY 3 Muster rolls 61 A. G. O. A. R. 807 and note on form To be submitted by the mus- terinfr officer to The Adju- tant General of the Army JUNE 30 Report of qualified gunners Muster rolls 2 O. C. A. 61 A. G. O. G. O. 193, W. D. '06 and note on form 807 A. R. and note on form Direct to Chief of Artillery Coast To mustering officer not later than the 3rd of next month 12181 221 (contd.) Certificate of breakage, china and glassware Statement of gruns, car- riages, etc., by battery commanders Certificate of expenditure of ammunition and Bulls eye Score books 207 Q. M. C. 87 O. D. 19 O. D. A. R. 301 and note on form Note on form Par. 6, G. O. 52, W. D., '15 To Quartermaster, Post To Chief of Ordnance, direct In duplicate to post ordnance officer. See annual am- munition order for prices of articles Memor.\ndum 1 Settlement with staff officers concerned for property held on memorandum receipt, A. R. 281 2. Clothing accounts to be balanced. A. R. 1160. JULY 1 Requisition for brooms, mops, scrubbing brushes, lye, and sapolio Requisition for books an will be retained in the service, if the radius of dispersion is less than 6.5 inches at 300 yards, or less than 13 inches at 500 yards. If the mean radius is greater than that stated, the rifle barrels should be replaced by new barrels and receivers within the organization. (See Par. II Sec. 3. BuHetin 15, 1915, and Par. 235, Ordnance Pamphlet No. 1965.) Existing instructions do not contemplate that complete rifles shall be turned in. Unserviceable parts are to be replaced and the rifles continued in service. (Indorsement, Office Chief of Ordnance, March 22, 1916.) [235] 254-255-256 Organization commanders are supposed to submit requisition on Form No. 543, A. G. O., for such spare parts for rifles, except barrel and receiver, as they may from time to time need. Extra barrels and receivers are kept on hand by the post ordnance officer. The barrels and receivers are assembled, so that if either a barrel or a receiver is unserviceable, both barrel and receiver must be turned in to the post ordnance officer for replacement. 254. Telescopic sights. Telescopic sights are fitted and adjusted to a special selected rifle. It is not intended that this sight should be permanently separated from the rifle to which it belongs. In other words, the rifle and its telescopic musket sight constitute a unit. Should the sight require repairs or should the barrel of the special selected rifle require replacing, the rifle and sight will be surveyed, and turned over to the proper supply officer for immediate shipment to the designated arsenal. (Par. 231, Ordnance Pamphlet No. 1965.) Should the rubber eye-cap become so deformed as to be unserviceable it will be replaced by the organization commander, a special requisition being submitted for the "necessary eye-cap. (Pars. 232, Ordnance Pam- phlet No. 1965.) ^ G. O. 26, 191 7 (page 5) requires that the telescopic sight, the pouch and the rifle be considered as a unit. Hence, if the sight or the rifle is to be turned in, then the pouch should also be turned in and the recommendation of the surveying officer should so state. 255. Quartermaster property. With the exception of the instruc- tions given below in the case of defective shoes, there are at present no special instructions or regulations bearing on the survey of quartermaster property; that is to say, the provisions of the Army Regulations are the only instructions bearing on the survey of quartermaster property. 256. Defective shoes. Within two years of the date of delivery by a contractor, shoes found defective, due to faulty material or work-, manship, will be replaced by the contractor, under the terms of his con- tract. Whenever shoes alleged to be defective have been issued to a soldier, the following procedure will be observed : (a) If, after investigation by a surveying officer, his recommendatiori that shoes issued were defective through faulty material or workmanship, and through no fault of the soldier receiving them, be approved by the authority directing such an investigation, the shoes, accompanied by a copy of the surveying officer's report, may be delivered to any issuing. [236] 256a-257 quartermaster, and a serviceable pair of shoes issued to the soldier in lieu thereof. No charge will be made on the soldier's clothing account for the shoes by which defective shoes are replaced. (b) The Quartermaster who replaces defective shoes will invoice and ship the defective shoes, accompanied by a copy of the surveying officer's report, to the depot at which the shoes were delivered. The Depot Quar- termaster who receives such defective shoes will call upon the contractor to replace the shoes, and will place the shoes received in stock. If a con- tractor fail to replace the defective shoes, they will be sent to the Quar- termaster, United States Disciplinary Barracks, to be repaired and set aside for issue to prisoners. (c) For shoes received from contractors and on hand for more than two years, which are found defective due to faulty material or workman- ship, the procedure directed herein for shoes found defective within two years from date of delivery by contractors will be observed, except that the quartermaster who replaces the shoes will invoice and ship same direct to the Quartermaster, U. S. Disciplinary Barracks. (Letter 2,330,016, A. G. O., November 9, 1915.) 256a. Band instruments. When any instrument has become un- serviceable it will be submitted to a surveying officer. A copy of his report will be forwarded to the department commander with a view to having the instrument repaired, if practicable, or otherwise disposed of. Instru- ments not worth the cost of repairs will be submitted for the action of an inspector. When an in'strument needs minor repairs involving only a slight expense, and the work can be done in a workmanlike manner in the vicinity of the post, it will not be necessary to submit the instrument to a surveying officer. Such repair may be secured upon the written order of the commanding officer. (A. R. 1179, amended by Changes No. 30, 1915.) 257. Signal Corps property. The following are the principal regulations governing the survey and disposition of Signal Corps property: (a) Dcsfrucfioji of property upon recommendation of surveying offi- cer. The general regulations governing the survey and disposition of Signal Corps property are the same as in any other class of property, being covered in A. R. 678 and 71.7. (Par. 300, Signal Corps Manual No. 7.) (b) Telescopes, telephones, field glasses, etc. Telescopes, telephones, and expensive electrical or aeronautical apparatus of the Signal Corps, when unserviceable, will not be submitted to an inspector for condem- nation without previous authority of the Chief Signal Officer of the Army. Field glasses, when unserviceable beyond local repair, will not be sub- mitted to an inspector, but will be shipped and invoiced to the Signal Corps General Supply Depot, Fort Wood, N. Y. (A. R. 1566.) [237] 257a-258-259-260 (c) Property beyond repair not to be shipped to Signal Corps supply depot. No Signal Corps property that is unquestionably beyond repair or that can no longer be used for the purpose for which originally intended is to be shipped to any Signal Corps supply depot. Such material should be submitted to the action of a surveying officer or an inspector in accord- ance with existing regulations. (Par. 295, Signal Corps Manual No. 7.) G. O. 53, 1915, gives a list of expendable articles of Signal Corps property. 257a. Tentage. In the Eastern Department tentage deemed un- serviceable is to be held for the action of a regular inspector, and not submitted to surveying officers under A. R. except in case of entire destruction by fire or storm, or where question of responsibility for condition are involved. (Instruction, Headquarters Eastern Department, May 17, 1909.) 258. Engineer property. A. R. 678 (Modified by Changes No. 56), gives the only instructions at present in force in connection with the sur- vey of Engineer property. 259. Usual recommendations of surveying officers. As a rule, the following are some of the usual recommendations of surveying officers acting on damaged or unserviceable property : 1. That the property be destroyed. 2. That it be submitted to the action of an inspector. 3. (In case of ordnance property.) That it be turned in to an arsenal. 260. Property that may be recommended for destruction. The following classes of property may be destroyed upon the approved recom- mendation of a surveying officer: (a) Clothing infected v\fith contagious disease. (b) Stores that have become so deteriorated as to endanger health or injure other stores. (c) Unserviceable property, whatever it may be, and regardless of whether it may have been rendered unserviceable through fair wear and tear or otherwise, which has no salable value. In other words, any property that lias no salable value may be recommended for destruction. (See A. R. 717, modified by Changes No. 56.) It may be remarked that surveying officers quite frequently recommend to the action of an inspec- tor property that has absolutely no salable value, which is, of course, an incorrect recommendation, as such property should be recommended to be destroyed. Whenever a surveying officer recommends the destruction of property, his findings should always state specifically that, (i) the property [238] 261-262-263-264 is utterly worthless and has no salable value, or (2) in case of clothing, that it is infected with contagious disease, or (3) that the stores have become so deteriorated as to endanger health or injure other stores. 261. Property that should be recommended for action of an inspector. Property, except public animals, which has been rendered unserviceable, otherwise than through fair wear and tear, and that is not recommended for destruction because of having no salable value, or because of being infected with contagious disease (in case of clothing), or having become so deteriorated as to endanger health or other stores, should be recommended for submission to the action of an inspector. A. R. 678 prescribes that property rendered unserviceable through fair wear and tear, which has some salable value, shall be submitted to an inspector without prior action of a surveying officer. However, should such property be submitted to a surveying officer, he should recommend that it be submitted to the action of an inspector. Articles of horse equipments which become unserviceable shall be submitted to an officer of the Inspector General's Department and upon his recommendation to that efifect may be turned in and new articles issued therefor. In the absence of an inspector such articles may be submitted to the action of a surveying officer and upon his recommendation may be turned in and new articles issued therefor. In each case the surveying officer will recomrijend submission of the articles to an inspector. (A. R. 1520.) See par. 257 J^, regarding tentage. 262. Property should not be turned in to post ordnance officer for repairs. Surveying officers should not recommend that ordnance stores be turned in to the post ordnance officer for repairs, as he is not supposed to make repairs. All repairs at posts are supposed to be made within the organizations, which, if necessary, may borrow certain repair- ing tools from the post ordnance officer. If property is repairable at the post, it should be ordered continued in service and repaired in the com- pany. 263. Relieving officers from responsibility. In order for a survey- ing officer to recommend that an officer be relieved from responsibility for property damaged, lost, or destroyed, the evidence must show that the damage, loss, or destruction was occasioned by unavoidable causes cttid without fault or neglect on the part of the responsible officer. (See A. R. 683.) 264. Loss of small arms. The following instructions, published in Par. V, G. O. 20, 1916, govern in the case of the loss of small arms: [239] 264 (contd.) The following instructions heretofore included in Ordnance Property Regulations and War Department Circulars are amended and published for the information of all concerned, and Paragraph I, Circular No. 78, War Department, 1907, as amended by Circular No. 83, War Department, 1908, and by Circular No. 64, War Department, 1909, is rescinded: 1. The money value of small arms that may be lost hereafter will be charged against the officers responsible for the arms, unless it is shown that every reasonable precaution was taken to prevent the loss. 2. Arm racks and arm chests provided with locks and hinges for the safekeeping of small arms will be issued by the Ordnance Department. Pistol arm chests only will be issued to organizations armed with the pistol only. Both rifle and pistol arm chests will be issued to cavalry organizations, engineers, partially mounted, and infantry headquarters and machine-gun companies. Rifle arm chests only will be issued to other organizations, and to post and other ordnance supply officers, for the safe- keeping of all small arms. Officers who are responsible for small arms and who neglect to obtain these chests, will be regarded as not having taken reasonable precautions to prevent such loss. 3. In garrison, when small arms are not in the possession of officers or enlisted men for the performance of a military duty, they will be locked in the arm racks or arm chests. The arm racks will be used for the safekeeping of the small arms in daily use by the organizations to which they have been issued, and the arm chests for such arms as are not required to be frequently used.. 4. When the troops are operating in the field, responsible officers arc not required to take arm racks or arm lockers with them for the safekeep- ing of small arms, unless it is convenient to do so ; but a system will be devised in the organization which will provide reasonable precautions for the safekeeping of arms under the particular field conditions to which the troops are subjected. When troops operating in the field are required to be armed at all times, each individual will be held responsible that he takes reasonable precautions for the safekeeping of the arms issued to him. When, for any reason, troops so operating are not permitted to be armed at all times, responsible officers will have the pistols and revolvers safe- guarded under conditions that will provide reasonable precautions for their safekeeping. When arm racks or arm lockers are not available, pistols and revolvers will be safeguarded when not in the actual possession of officers or enlisted men. 5. When small arms are issued to or received from enlisted men in an organization, the arms will be checked in and out from arm racks, arm chests, or guard, by the responsible noncommissioned officer, so as [240] 265 to insure that the arm issued to or received from an enlisted man is the one with which he is charged on the records of the organization, and that in case of loss of an arm, the responsibility may be readily fixed on the proper per-jon. 6. Enlisted men in garrison, when so directed, will be required on the completion of a military duty requiring the use of arms, to return them to the proper noncommissioned officer, unless this duty is immediately succeeded by another duty requiring the use of arms. In the latter case, the arms will be returned on the completion of the duty. "MODEL" FINDINGS AND RECOMMENDATIONS 265. General Forms. (a) When no property is examined (for example, in case of loss of property) and finding of facts is as stated. Findings I have examined all available testimony in this case, and my belief is that the facts are as stated in the certificate and the affidavit. Recommendations That the property named hereon be dropped, and that responsibility and accountability therefor terminate. Note When there are one or more certificates besides the one of the respon- sible officer on the survey form, and one or more affidavits besides that on the form, then the findings should read, for example, "I have examined all available testimony in this case, and my belief is that the facts are as stated in the certificate and the affidavit on this form, and the certificate of Capt. Smith (marked 'Exhibit A') and the affidavits of Sergt. Harris (marked 'Exhibit B') and Capt. Jones (marked 'Exhibit C')." (b) When property is examined and finding of facts is as stated. Findings I have examined the property and all available testimony in this case, and my belief is that the facts are as stated in the certificate and the affidavit, and that the property is utterly worthless and has no salable value. Recommendations That the property named hereon be destroyed and that responsibility and accountability therefor terminate. Or, that the property named hereon be submitted to the action of an inspector. (Note: See Par. 261.) [-Mil 265a (c) When property is examined but condition of some articles is not as stated in the affidavit. Findings I have examined the property and all available testimony in this case, and it is my belief that the facts are as stated in the certificate and affidavit, and that all the articles of property named, except x x x x, are utterly worthless and have no salable value. Recommendations That the property named hereon be destroyed, except x x x x, which will be turned in to the post ordnance officer for shipment to an arsenal for repairs ; that Captain Smith be relieved from responsibility and accountability for the articles destroyed and turned in. Or, That the property named hereon be destroyed, except x x x x, which will be repaired in the company (or continued in service), and that responsibility and accountability for the articles destroyed terminate. (d) When property is examined and found to be serviceable. Findings I have examined the property and all available testimony in this case, and it is my belief that the articles enumerated hereon are serviceable. Recommendations That they be continued in service. 265a. Band instruments. Findings I have examined the instruments and all available testimony in this case and it is my belief that the facts are as stated in the affidavit and certificate, and that the instruments can be rendered serviceable by being repaired. * Recommendations That the instruments in question be turned in to the Quartermaster Corps with a view to being repaired, and that the responsible officer be relieved of responsibility therefor. Or, Fitidings I have examined the instruments and all available testimony in this case, and it is my belief that the facts are as stated, and that the instru- ments are not worth the cost of repairs. [242] 266-267 Recommendations That the instruments in question be submitted to tlie action of an inspector. 266. Barrels and receivers (assembled) of rifles that have been targeted. Findings I have examined all available testimony in this case, and it is my belief that the facts are as stated in tlie affidavit, the certificate of the responsible officer, and the certificate of the officer who tested the rifles ("Exhibit A"). Recommendations That the barrels and receivers (assembled) in question be turned in to the post ordnance officer for replacement and shipment to an arsenal, under the provisions of Par. 235, Ordnance Pamphlet No. 1965, and that Captain Smith be relieved from responsibility and accountability therefor. NOTES 1. If the rifles complete are submitted for survey instead of only the barrels and receivers (assembled), then the recommendation should read, "That the barrels and receivers (assembled) of the rifles in question be turned in. etc." 2. In case of rifles fitted with the telescopic sight, the barrel and receiver (assem- bled), together with the sight and its case must be turned in to the post ordnance officer. (See Note. Par. 273.) 267. Damage to property in transit. (a) Findings I have examined the property and all available testimony in this case, and it is my belief that the facts are as stated in the certificate and the affidavit. (Or, that 7 instead of 12 cups, i instead of 2 soup plates, and 4 instead of 6 saucers are unserviceable.) Several transportation com- panies having handled the property, the determination of responsibility is not, under the circumstafices, possible. Recommendations That the property named hereon be destroyed and responsibility and accountability therefor terminate. (Or, that 5 cups, i soup plate, and 2 saucers be continued in service ; that the rest of the property named hereon be destroyed, and that responsibility and accountability for the property destroyed terminate.) (b) Finding I have examined the property and all available testimony in this case, and it is my belief that the articles were broken in transit, but whether due to faulty packing or careless handling I am unable to determine ; also, in view of the fact that several different transportation companies handled the property, even if the damage were due to careless handling it would, under the circumstances, be impossible to determine the responsi- ;243] 268-269-270 bility. 1 also find that the articles in question are unserviceable, cannot be repaired and have no salable value. Re CO mmendations That the property named hereon be destroyed and accountability there- for terminate. • 268. Desertion — property lost in consequence of. (A. R. Ii6 and 687.) Findings I have examined all available testimony in this case, and it is my belief that the property named was lost in consequence of Private Smith's desertion. Recommendations That the value of the property be charged against Private Smith on the next pay roll of his company, and that responsibility and accounta- bility therefor terminate. 269. Loss, damage, or destruction of property by soldier. (A. R. 685 and 686.) (a) Value of property charged against soldier. Findings I have examined (insert if necessary, "the property and") all available testimony in this case, and it is my belief that the property was lost (damaged or destroyed) through the fault of Private Smith. Recommendations That the value of the property, $8.30, be charged against Private Smith. (Or, that the property be turned in to the post ordnance officer for shipment to an arsenal for repair, and that the cost of repair be charged against Private Smith.) (b) Value of property NOT charged against soldier. (Case of lost property.) Findings I have examined all available testimony in this case, and it is my belief that the facts are as stated in the certificate and the affidavit. Recommendations That the property named hereon be dropped, and that responsibility and accountability therefor terminate. 270. Mule, loss of. Findings I have examined all available testimony in this case, and it is my belief that the death of the mule was occasioned by unavoidable cause, and [244] 271-272-273 without fault or neglect on the part of the responsible officer or anyone else. Recommendations That the mule be dropped and that responsibility and accountability therefor terminate. 271. Rifles that have been targeted. See Par. 266, "Barrels and receivers (assembled) of rifles that have been tested." Rifles in which the 0.308-inch plug gauge enters freely. Findings I have examined the rifles and all testimony in this case, and it is my belief that the facts are as stated in the certificate and the affidavit. The 0.308-inch plug gauge enters freely in all the rifles. Recommendations That the barrels and receivers (assembled) of the rifles in question be turned in to the post ordnance officer for replacement and shipment to an arsenal, and that Captain Smith be^relieved from responsibility and accountability therefor. 272. Shoes, defective. (See Par. 256.) Findings I have examined the shoes and all available testimony in this case and it is my belief that the shoes were defective through either faulty material or workmanship, and through no fault of Private Lynch, to whom they were issued. Recommendations That the shoes be turned in to the quartermaster for the action indicated in letter No. 2,330,016, A. G. O., November 9. IP^S, and that in exchange therefor a serviceable pair of shoes be issued to Private Lynch, no charge being made on his clothing account for the shoes so issued. 273. Telrscopic sight. Findings I have examined the telescopic sight and all available testimony in this case, and it is my belief that the facts are as stated in the certificate and the affidavit. Recommendations That the telescopic sight be turned in to the post ordnance officer for shipment to an arsenal for repairs, and that rifle No. 352,885, to which the sight belongs, and the pouch for the sight be also turned in under the pro- visions of Par. 231 Ordnance Pamphlet No. 1965- (Note. G. O. 26/17, page 5. requires that the telescopic sight, the pouch and the rifle be considered as a unit,) [245] 274-275-276-277 CHAPTER XVI PREPARATION OF VARIOUS FORMS AND OTHER PAPERS 374. Instructions on Forms. As a rule, errors in the preparation of forms are due more to ignorance of the Instructions printed on the forms than to any other one thing. SO, ALWAYS BE THOROUGHLY FAMILIAR WITH ALL NOTES ON EVERY FORM YOU MAY PREPARE. 275. Descriptive card of deserter. This form, No. 95, A. G. 0., is prepared by the proper company commander and signed and distributed by the post commander whenever a desertion occurs at a post. The number to be prepared is determined by the post commander, who sends them at once to such marshals, sheriffs, police officers, and such others as he may deem proper. (See A. R. 118.) The form is so simple and self-explanatory that no "model" is considered necessary. 276. Record of service. (Form No. 29, A. G. O. Formerly called, "Descriptive List.") When an enlisted man is detached from his company, his service record will be forwarded to his new commanding officer. The information to be entered on a service record is called for by the various headings. The headings and the notes on the form are full and complete and explain how the paper should be prepared. It is one of the most important papers in the service, and should be prepared with the greatest possible care. Bakers' and Cooks' Schools. In the case of men ordered to the bakers' and cooks' schools for instruction, organization commanders will not^ on their descriptive lists (now service records), "Bakers' Class"; or "Cooks' Class," depending upon the nature of the instruction. (Par. I, Section 14, G. O. 60, W. D., 1915.) The requirement of G. O. 68/06; Cir. 44/06; and Par. II, G. O. 85/14, that the remark "Identification record made" be entered on descriptive and assignment cards and on descriptive lists (now service records), and the remarks "Identification record not made. Reenlisted. Identity known," be entered on the descriptive list (service record) in certain cases, is rescinded. (Par. IV, G. O. 63/16.) 277. Detached service. On Dec. 31, of each year, all oflficers of the line will forward to The Adjutant General of the Army direct, on form No. 519, A. G. O., a statement showing all absences during the year from duty with their organization or command. In case of no absence [246] 277 (contd.) a statement to that effect will be furnished. (Par. i, G. O. 41/12, and G. O. 37/14.) DETACHED SERVICE OF .Smith,. (Surname.) ... John R.. (Christian name.) Cap.taln, 1st Inf ,-... (Rank.) (Organization.) ■91** For the year ending December 31. |ij||ta (See G. O. 41, War Depl., 1912 and G. O. 37, Wat Depl., 1914.) Nature of SEKncE. (Datosolcommenccment and (ermlnation must bo given.) Army Service School, Jan 1 - June 12/16 En Route, - June 13-15/ 16 Leave,- Aug 15 - 25/16 Sickness,- Sep 1 - 5/l6 Duty Hq. Eastern Dept.- Oct 1 - Nov. 6 Years. Months. /^^ oW^^^ Capt. let Inf. Form No. C19, A. G. O. Ed. .Vug. 10-15—12,000. Days. 12 3 11 5 Fig. 1 Each officer is required to keep his personal record of detached service up to date, on Form No. 470, A. G. O., and before rendering detached service reports, to consult his personal record and other avail- able records to ascertain exact dates of all absences. (Instruction i, Form 470, A. G. O.) In calculating a period of absence, whatever its nature, the day of departure will be regarded as a day of duty with the organization and the day of rejoining as a day of absence therefrom, therefore, in the [247] 278-2781^ column headed "From " the date following day of departure should be entered and in the column headed "To " the date of actual return should be entered. (Instruction 2, Form 470, A. G. O.) In calculating absences all months will be considered as of 30 days each, the 31st day of a month not being counted unless the absence actually commences or ends on that day. (Instruction 3, Form 470, A. G. O.) The Adjutant General's Office furnishes a "model" of Form No. 470 (Form No. 470-1), showing exactly how the form should be kept, and also explaining the method of determining period of eligibility for detached service at given time. "Detached service law suspended. Individual records under this law will be carefully kept. Notify all concerned." (Telegram, A. G. O., April 5/17, to all Department Commanders.) 278. Discharges. There are three different kinds of discharge certificates, which are used as follows : 1. Honorable discharge. (Form No. 525, A. G. O.) When the sol- dier's conduct has been such as to warrant his reenlistment and his service has been honest and faithful. (See page 246 for "model.") 2. Dishonorable discharge. (Form No. 527, A. G. O., on yellow paper.) For dishonorable discharge by sentence of a court-martial or a military commission. (See page 248, for "model.") 3. Discharge. (Form No. 526, A. G. O.) For discharge when the soldier is discharged except as specified under i and 2, above. For example, when discharged under A. R. 148J/2. (See page 249, for "model.") Pars. 139-158, Army Regulations, with which company commanders and company clerks should be thoroughly familiar, cover in full the sub- ject of discharges. The requirement of Par. II, G. O. 206, 1905, that a statement showing whether or not the soldier's service during the enlistment from which he is discharged has been honest and faithful, be noted on his descriptive list and discharge, and on rolls and returns, is rescinded. (Par. IV, G. O. 63, 1916.) 2785^. Field return. (Form 26 A. G. O.) In order to prepare this form correctly, read carefully the notes thereon and study the headings; also, read A. R. 812. The form is used as a Daily Field Return. Special Field Return, or Trimonthly Field Return, as required. For more details regarding this form, see the tabulations of reports and returns, under the headings of the loth, 20th, and last of month, and "When the occasion arises," as follows: [248] 1^ 279-280 By post commander, Par. I5ij^. By regimental commander, Par. 169. (Same applies to commanders of independent battalions. See Par. 178.) By company commander, Par. 221. 379. Final statement. (Form No. 370, War Department.) When an enlisted man is discharged, his company commander will furnish him with a final statement, in duplicate, or a full statement in writing of the reasons why such final statement is not furnished. A final statement will not be furnished to a soldier who has forfeited all pay and allowances and has no deposits due him. If he has deposits, a final statement will be issued. Read carefully the notes on the final statement form and the following paragraphs of the Army Regulations (1913) : 135; 140; 141 ; 142; 152; I55; 162; 341; 345; 648; 807; 1 163; 1235; 1362-1367; 1369; 1375-1377; 1378; r379; 1381. It seems to be a practice in the service to note on final statements under, "Remarks," "Service honest and faithful," or "Service not honest and faithful," and, "Entitled to travel allowances," or "Not entitled to travel allowances." However, there is no order or regulation that requires this to be done. One of the headings on the final statement form calls for the reason for the soldier's discharge or other severance from active service, and this is what determines whether he is entitled to travel allow- ances. Therefore, the author fails to see the logic of entering under, "Remarks," the notations mentioned above, which practice is doubtlessly a relic of the days when the reason for a soldier's discharge or other severance from the service was not given on the final statement. (See page 250, for "model" final statement.) As a matter of fact, it is thought that the practice so far as regards the remarks, "Service honest and faithful," and "Service not honest and faithful," is now contrary to the spirit and intent of Par. IV, G. O. 63/16, which directs that these remarks shall not be entered on the descriptive list and discharge certifi- cate, and on rolls and returns. 280. Furlough. (Form No. 66, A. G. O.) In practice this form is prepared for the signature of the post commander by the company commander, who sends it to post headquai Lers either with the soldier's application, or attached to an information slip, which, at some posts, is used instead of a written application, the slip giving information regard- ing the following : 1. Purpose of furlough. 2. Previous furloughs. [249] 281-282 3- Strength of company. 4. Number of men allowed on furlough. 5. Number now absent on furlough. 6. Enlistment period. 7. Date of current enlistment. 8. Has soldier sufficient funds to defray traveling expenses both ways? 281. Inventory of Effects, (Form No. 34, A. G. O.) In case of the death of any soldier, his company commander prepares his inventory of efifects, a model" of which appears on page 251. The same form may be used in the case of a deceased officer. 282. Ration return. (Form No, 223, Q. M. C.) In addition to rations, on this form are obtained soap, candles, matches, toilet paper, rock salt, vinegar for animals, flour for paste in target practice, towels, and ice, the allowances of which are prescribed in A. R. 1215. The best way to show how a ration return is prepared is to give a "model" and then explain how the figures thereon were obtained. Attached: General Prlso^ers^ Haj-t and Young. Autliorized April 23, 1913. No [QUARTERMASTER'S NUMBER! Ion Return of- .Co.._!'ii.".x...5.QtJi.Jnfantry, .F.or.t. ..Porter^. .H..Y.. ^ from.-Mar.cH.l , 1916 , to -iiiarch. 31 , 191 6. of days— 31 -...-, persons present-B5-pivia-2-At-tached, No. of rations Jitions-.15.0.._..:. — ., deductions ---2.0.0. ', net corrections VIBER noNS 3UIRED 2585 263S-- -50.... TOTAl 2585 No. emergency rations required ..r..----r..--.- er issues required, quantities actually required within regulation allowance: (No, of animals SOAP. CANDLES, ISSUE. CANDLES, LANTERN. MATCHES. TOILET PAPER. SALT, ROCK. VINEGAR FOR ANIMALS. FLOUR FOR PASTE. TOWELS, HUCK. ICE. LBS. LBS. LOS. BOXES PKGS. LBS. GALS. LBS. NO. LBS. 03 24 43 .•• — — ,. Fig. 2 The figures in the above "model" were obtained as follows : (a) The enlisted strength of Co. "H," 50th Inf., present and absent according to the morning report of Feb. 29/16, was 97 (b) Deduct from the above the number of men absent according to the morning report of Feb. 29/16, and for whom rations will not, therefore, be drawn for any part or for the whole of the month of March, the number of men absent being (assumed) as follows: [250] 282 (contd.) On furlough 3 On detached service 2 Absent sick 2 Absent in confinement i Present sick in hospital 4 Attached to and rationed with the band 2 14 Balance 83 (c) Add the number of men attached to the company for rations, which (it is assumed) consists of two general prisoners 2 Total 85 That is to say, we have 85 men for whom one ration per day must be drawn for the month of March, that is to say, 31 days. Hence, the total number of rations will be, 85X31 = 2635 rations. (d) Additions and deductions must be made as follows: Additions For the men who were attached to the company for rations and who joined during the month of February, from absent sick, furlough, detached service, etc., and which (let us assume) the "Plus" column of "Rations" on the company morning report for February shows to be, 150 Deductions For the men who left the company during the month of Febru- ary, on account of being sent to the hospital sick, going on furlough, etc., and which (let us assume) the "Minus" column of "Rations" on the company morning report for February shows to be, 200 Leaving us (a "Net correction") to be added of, 5° And making the total number due the company for the month of March 2585 EXTRA ISSUES A. R. 1215 fixes the maximum allowance of soap, toilet paper, matches, etc., the commanding officer being authorized, if he so desires, to deter- mine the allowances, within the prescribed maximum. The allowances are based either on so much per ration, per so many rations, or per organization. In the case of candles and matches the allowance is left entirely to the commanding officer. [251] 283-284-285 Example (See "model" ration return above.) Soap. Allowance is 0.64 for each ration, or 4 lbs. to 100 rations. 25.85 X 4^=103.40, i. e., the company is entitled to 103 lbs. of soap for the month of March. Toilet paper. Allowance is 1000 sheets for every 60 rations. 2585 -r- 60=43+, that is, the company is entitled to 43 packages of toilet paper. Matches. Allowance of matches for lighting fires and lights, for which fuel and the illuminating supplies are issued, is such as the com- manding officer may order as necessary. Flour. Allowance of flour for paste used in target practice is 50 lbs. for each troop or company for the practice season. 283. Report of death and disposal of remains. (Form 415, A. G. O.) Required to be submitted by A. R. 167 and Par. i, G. O. 67, 1910. The preparation of this form merely consists in filling in certain simple headings, and, therefore, no "model" nor explanation is considered necessary. 284. Report of Individual Classification in Rifle Practice. (Form No. 307, A. G. O.) The "Summary" includes not only the officers and enlisted men who fired during the practice season for which the report is rendered, but it also includes everyone else in the company. Make the entry under, "Unqualified," in the Summary, under the head- ings of "Unqualified, not firing," and "Unqualified, firing." The names are entered in the column, "Names," in the order of aggre- gate scores. 285. Report of officer testing inaccurate rifles. The following is a "model" report of the officer conducting the test of inaccurate rifles under the provisions of Bulletin 24, 1913 (amended by Bulletins 15 and 31, 1915) : Camp Gaillard, C. Z., March 12, 1917. I certify that the following rifles belonging to Co. A, 29th Inf., upon being tested as prescribed in Bull. No. 24, W. D., 1913 (amended by Bulls. 15 and 31, 1915), gave the following mean radii: Rifle No. Arsenal initials At 300 yds, At 500 yds. 380705 S. A. 6.63 ins. 15 ins. 67650 R. I. A. 8.31 ins. 16.1 ins. 385621 S. A. 7.25 ins. 15-5 ins. John A. Smith, 1st Lieut. 70th Inf, 1252] 286-287-288 NoU The report should be made out in triplicate, as a copy is supposed to be attached to each of the three copies of the survey report that are submitted in every such case. 286. Statement of Charjges. Articles of ordnance and quarter- master property issued a soldier for his use, which may be lost, destroyed, or damaged by him, are charged against him on the pay rolls and entered on a statement of Charges (in case of ordnance property, Form No. 86, Ordnance Dept. ; in case of quartermaster property, Form No. 208), together with the price thereof. In case of quartermaster property, the Statement of Charges is turned in to the post quartermaster, who either replaces the articles, or gives the organization commander credit for same. In case of ordnance property, the Statement of Charges is turned in to the post ordnance officer who replaces the articles. Beginning July i, 191 7, a new form, "Form No. 602, A. G. O. State- ment of charges against enlisted men," will be issued. PREPARATION OF SURVEY REPORTS 287. Form used. Public property to be surveyed is entered on a Report of Survey, Form No. 196, A. G. O. (For references regarding the surveying of property see Pars. 240-273.) 288. Inaccurate Rifles. In preparing survey reports in the case of inaccurate rifles that have been tested under the provisions of Bulletin 24, 1913 (modified by Bulletin Nos. 15 and 31, 1915), "o articles other than inaccurate or unserviceable rifles will appear on the report, and for each rifle the following information will be given: Number of rifle, arsenal, number of target seasons fired (if exact number is unknown, then the maximum known), the mean radius of dispersion at the ranges tested (as shown by report of test),, together with any other information which would enable the surveying officer to determine if the rifle was rendered unserviceable through fair wear and tear. (Par. 235, Ordnance Pamphlet No. 1965.) The rifles complete should not. he entered on the survey report, hut instead only the barrels and receivers should be entered, thus. Barrel and receiver (assembled) No. 352597, Cal. 30. Barrel and receiver (assembled) No. 251323, Cal. 30. Etc., Etc., Etc. Each copy of the survey report should be accompanied by a copy of the certificate of the officer who conducted the firing test, the certificate [253] 289-290-291 being marked, "Exhibit A," and inserted and fastened between the leaves of the report, as required by note 3 on the form. It must be remembered that rifles in which the 0.308-inch plug gauge enters freely are not to be tested by targeting. (Par. 2, Bulletin 31, IQIS-) Such rifles should be submitted to the action of a surveying officer just like any other ordnance stores that become unserviceable through fair wear and tear in the public service. 289. Omitted. 290. Omitted. 291. Classification of ordnance property entered on survey report. Articles of ordnance property must be entered on survey reports according to the classification given in Ordnance Pamphlet No. 1879, "Price List of Ordnance and Ordnance Stores." (See Par. 2 of this pamphlet.) For example: Qdan- ARTICLES. Valub. DATE AND CmCUMSTANCia. DoUa. Ota. (8m lutnctloD Vo. 1.) Class VII - Sec. I. 3 Bolts 3 60 Rec'd. January, 1912. 1 Telescopic I^fusket Sight 57 CO Rec'd. May, 1913. Class VII - Sec. 11- 1 Automatic Pistol 12 50 Rec'd. January, 1910. Class IX - Sec. I. 4 Cups, aluminum. 76 Date of receipt oinknown. 3 s Gun slings 3 20 * Rec'd. March, 1913. Total 77 06 All of the above tirticles were rendered tmservlceable throuj^ • ■t fair wear and tear in public service. ■ Fig. 3 1254] 292 292. "Model" entries on Survey Reports in the columns, "Articles" and "Date and Circumstances." ARTICLES Barrel and receiver (assem- bled) No. 350398. Cal. 30. R. I. A. Barrel and receiver (assem- bled) No. 231365, Cal. 30. S. A. Barrel and receiver (assem- bled) No. 121216 Cal. 30. R. I. A. (Note.— R. I. A. stands for Rock Island Arsenal, and S. A. for Springfield Arsenal) DATF AND CIRCUMSTANCES Received January, 1914. Seasons fired, 2. Received March, 1910. Seasons fired, 4. Received May, 1901. Seasons fired, 5. The above barrels and receivers were rendered unser- viceable through fair wear and tear in the public ser- vice. They have been tested by targeting and found unserviceable, as shown by the attached certificate ("Exhibit A") of the officer supervising the test. Barrel and receiver (assem- bled) No. 617594, Cal. 30. R. I. A. Received March, 1912. Seasons fired, 4. Rendered unserviceable through fair wear and tear in the public service. The 0.308 plug gauge enters freely into the muzzle. Gun slings. Model of 1907 Received January, 1904. Worn out through fair wear and tear in public service. Mule No. 29 of Pack Train No. 14 During a practice march on May 12/16, the mule strayed away from the bell and was later found dead. (Or, died from internal hemorrhages in corral, Oct. 10/16. Cause of hemorrhage unknown.) Machete Lost by Private H. J. Morgan, Company "A," 1st Infan- try, March 12, 1916, in an effort to save himself from drowning in the Media River while out with a map sketching party. Efforts made to recover the machete were futile. Rifle No. 326781, Cal. 30 Received about June, 1914. Receiver cracked as result of firing at target practice. (Or, Received April, 1912. Damaged by Pvt. John Brown, Co. "A," 1st Inf., by permitting rust to accumulate on the rfetal parts and then rubbing same with emory paper until bluing was removed; or, Received April, 1912. Barrel exploded in hands of Pvt. John Smith, Co. "A," 1st Inf., while firing on target range.) (Band instruments) For example : Euphonium, No. 18609 The valve pistons have spread, causing them to jam. [255] 293 Flute, Db, No. 2012 Piccola, Db, No. 4221 Spring catch on C sharp key is broken; inside ferrule in foot joint is loose; entire flute needs regulating and adjustment. Eb key is loose, and entire instrument neeHs regulating. All of the above instruments became unserviceable through fair wear and tear in the public service. (None of the repairs necessary are minor repairs, in- volving only slight expense, and which can be done in a workmanlike manner in the vicinity of the post.) Shoes Drawn by Private Harry A. Lynch, Co. "A," 1st Infan- try, from the Quartermaster, Camp Gaillard, C. Z., Sept. 25, 1916. Were worn for inspections and on Sun- days. V\'eh stitching on right shoe has broken and rendered the shoe unserviceable. It is believed defec- tive material or sewing is responsible for present condi- tion of shoes. Shoes marked: J. M. Herman & Co., Contractors, 7i<2D 62261-14, Boston Depot, July 22-14. Telescopic sights Nos. 174 and 806, model 1908 for rifles Nos.3S2385 and 532403, respectively Date of receipt unknown. Rendered unserviceable by unknown cause. When looking through the telescope there appear numerable black spots. Also, there is a cloudy effect, as from multitudinous small globules of water. (Quartermaster supplies) Soup plates Salt cellers Tumblers Cups Dinner plates Broken in transit. Shipped to Q. M., Camp Gaillard, by Dept. Q. M., Philadelphia, Pa., Oct. 13/15. Received at Camp Gaillard Nov. 20/15, with original packages apparently in good condition. Original packages (two cases) were opened by 1st Lieut. John A. Smith, 1st Infantry. Cots Rakes Shovels Became unserviceable through fair wear and tear in the public service. The articles lost are covered by cer- tificates of unserviceability from company commanders. Turned in to Quartermaster during period from June to December, 1915. 293. Form of certificate of officer detailed to destroy property on I. and I. Report. I certify that all property on this report, directed by the Inspector to be destroyed, or broken up, has been destroyed or broken up, in my presence. John Smith, 1st Lieutenant, 24th Infantry, Camp Gaillard, C. Z., March 12, 1916. (Note. This certificate is printed on slips of paper, furnished by the Inspector General's Department, and is pasted on the I. and I. Report.) [256] (Q^T^vuyt ^ To all wham it mau tnuccm: '^. This is to (Uprtifo, ^«/ jJomfLlJ m.^.(rny.l^^ ^^..j.::^tiAJrCLLC' y .h&:m^ I i 1 • 4. : •^ : ;= 1 8 = . s a £ & >. & .■3 a c > 1 CO M 1 i 1 Q 1 4- 1 0) 4 1- w UI H Z 3 UI Q 1 1 M 1 i t 1 3 s ft) 3 •V at J ■?" §i«-fj^* .2 I 21 £ to] J3 H 0^ H S a l« II si ai ■ez := a I ! i I < I CO 1 "^ i & i 5 3 -g S .i. i 9 1 c? ■Q) -s a ^ Silt i _•<,! I 293 (contd.) INVENTORY OF THE EFFECTS OF Jpr.08, John R. _ 'ClLriit'Jti rumc.) (Surtwme.) Ute A .„lTt» C.O.a'\H.''»5.0tll Inf.-^- (Rjnk-> (Orgjnujlion.) who died at fort-CHtaxiO,. M »Y. on Not, .27,1S15» , l*?! , by reason of accidental drpwiing. The remains were 3hlpped to Arthur -rm^-^v,ie-i>«Med-at --- - - — C.Jones, 816 Main St . .i'ulton.N.Y. , JilQV....2B,J.915. - No. of grave ----r-,. 'articles.' NO. Belt, waist 1 Breeches, service, pairs 6 Coats, service 4 Coat .fatigue 1 Cords, hat 2 Drawers, jean, eumiTiOr, pairs 4 Hat, service 1 Laces, shoe, pairs 2 lace s,l 6 ggin, pairs 3 Legftins, pairs 2 Mirror, hand 1 Razor, safety 1 Shirts, O.D.flfjonel 2 Shoes , russett .pairs 2 Soap, toilet, cakes 3 Towels, face 5 Towels. bath 2 Undershirts 4 Forwarded to Tho Adjutant General of the Arrr.y. 1 Bible, pocket 4 Dischargee FoHM No 34. A. G O Ed.Muy 3l-ll-«.0lX). (Trlpllcaun., DEPOSITS (A. R. 1367) Bate . Amount . 6767l6. $10.00 7/8/15. $15.00 9/7/15. $10.00 QiinrteTTT.aster Capt. G.S.Doll Ft .Ontario, N. Capt. G.S.Doll Ft. Ontario, H. Capt. G.S.Doll Ft.Ontarlo,N. QMC. . QtiC. r. ,QMC., Money I Specie.Qne...an.4 86/lO.C.. $ .l.aS- I Not. I certify that the foregoing inventory comprises all the effects of .Jphn..R.« Jone.g^ deceased, and ttiat the effects are in the fiands of CO.. ,Co."E",50tii..In£. at Fort. Ctatario,M,Y.i.^ to be disposed of as prescribed in Army Regulations. F.R.Wallacej^ C apt., 50th Inf. ^ Commandjog .V.Q.* Fort Ontario, N.Y., I 26i 1 294-295 CHAPTER XVII MUSTER ROLLS 2&-1. Instructions on form and "Model Remarks." The instruc lions on the muster roll form (No. 6i, A. G. O.) are very complete, and the "Model Remarks" published as Form No. 489, A. G. O., cover practi- cally every entry that is ever made on the muster roll. Study carefully ilie instructions and the "Model Remarks" and you will have no trouble in making out the muster roll, which is one of our most important papers. The "Model" muster roll on pages 255-257 is given principally to show the headings in the column, "NAMES, PRESENT AND ABSENT, AND RANK." 295. Muster roll data. To the end that all remarl%.. „ of the ,62d Inf.,., Army of (he United States from the 30th. day of June bimonthly muster), to the .....3.1st day of .Attguat ^ jg^g ., 1916 (date of last KAUE8. PRESENT AND ABSENT, AND RANK iCommlssiondd uid Doncommtnlonod ofTlcen ocoord- iDfc to rank. Sumamtti of rII I'ulbtod mcD wUl prflcedA Christian oamea. Prhratu of eatb clau in alpliab«tlcfi) order ) qAPTAJIf John T.Clarlc.„ lot LIEUT, ..fill Ian T, Russell. WHEN ENLISTED. All prownt CTM'pt thu^ft Inillcatt^d Id U\b column by the word AUSKNT. UKUARKS. Corndg. Co.*. Duty with Co, Snd.tlKirT, ..ipbert C, Taylor. On 10 claya' leeve since Aug,27/l5,.. R50 ©0,1915» 1st SERGEANT ..Crftln^.IUllajn.C... Apr 11/13 Awarded C of M for saving the life .of ji COiarade in a sklnalBh with .Flllplnoa at Tayu€,P.I.. Aug. 10/13, .6.0.20 jTO, 1915, SUPPLY SBROEABT Harper, Jferrl^tS* July 9/l4. Absent On one nos furlou^ since Aug. 10/15, A.R.106. .MESS SERGEANT Wallace « Sidney A. Jan 14/15 Kane changed fr Wallace A.Sidney to Sidney A. Wallace. Letter AO0,JUly I0/I6 SBROEAHTS Wooton, Harry £« Ste {hens, Frank Axjg 16/15 Beenl Wrnt as Sgt contd. Sep 23/14 'Absent SJ.ck In Pa,Ft. Jay,N.Y.,alnce Aug.lo/lS. Par. 16, SO 126, E.Dept. 1915. . Fi& 1 1265} 295a (contd.) NAMES. PRESENT AND ABSENT, AND RANK. (Commissioned and noncommissioned ofHccrs accord- ing to rank. Surnames of bII enlisted men will precede Christian names. Privates of each class In alphabetical order.) WHTN' ENLISTED. All present and muitered except those Indicated tn tbU column by the word ABSENT. REMARK.-1. CORPORALS .StrQud, Thpmaa. C« Deo 19/13 y Lb sent .. i.DB since July 14/15 at Pt.Thomaa,..., Ky.,SO 110,1110), 1915. Williams, Prank P, Apr 7/16 .Aptd CoiT)fr Pyt. July. 14/1.5. RO. .10., 1915. MECHANIC Pope, John 0. Mar 12/14 .. Forfeit |5 SC,Aug.5/l5. COOKS ' Murphy, Thomas J, Oct 15/13 Aptd Cook .fr.Pyt. July 1.7/.1.5,.C0...7,.... 1916. BUGLERS Cannon Pred £. May 3/14 In confinement July 5 to 8/15. SO July 5/15. PRIVATES, l3t CLASS Jones, Albert 3. July 13/15 Assigned to Co. July 14/15, D.%A Card. Joined sd. Aptd let CI Pvt.fr Pvt. 1 July 20/15, CO 9,1915. Webber, Stanley R. June 8/14 In confinement fr July 29 to Aug, ■ 5/15, awaiting trial for desertion*.. Charge removed, a.s. . having .been .er-... roneously made, par, 6, PS.0...7.9,. 191.5...... PRIVATES Hatthow, Richard. .T» Peb .1/15 5fe...h.md8.CA...fr...July..l.Q..t.Q..Aug*3/l5, ; Offense: Disorderly conduct .Acquit- ted. Campbell, George Deo 12/14 Transferred as Pvt.fr Sgt.Co."B", . this regt., Aug. 15/15. RSO .4.0,1915...... Joined Aug. 16/.1.5., Fig. 2 [266] 295a (contd.) 1 loss DISCHAHGED- PRIVATES Showalter. Louis T. July 7/13 Honorably discharged Aug. 14/15. SOD at Pt.Jay.N.y. Character "Good" Service honest and fait>-ful. Watson, Arthur B. May 10/14 Dishonorably dlschnrped Aug.lO/lb, GCK0.370,E.Dept. ,1016, at Ft. Jay, H.Y, Service not honest and f<hful. Character "Bad" TRAHSPKRHED PRIVATE Jackson, James Deo 6/ie Transferred to 56th Co. C. A. C. .Aug. 16/15, Par. 6, SO 135 .E.Dept . ,191t. DIED PRIVATE Sutton, Miles RETIRED Jan 1/14 Died July 14/15. at Ft .Porter. h/y. SERGE.UJT Callahan, John Aug 23/13 Retired July 22/15. Par 3. SO 133. • WD. 1915, at Ft.Jay,H.Y. DESERTED . PRIVATE Collins, Arthur May 10/13 Deserted Aug 26/15. at Pt.Jay.IT.Y. DROPPED PRIVATE Whitaker, Charles Oct 17/14 Discovered to be a deserter fr the H?fyy Aug.l0yi5. Dropped from records Aug,19/l6:,J'ettcx AG John ...Max l/lQ- .5. ...Ap.M.1.8.t..S£t..fr Set...C0.,5,Aug.8/ll..... 3 SUPPLY SERGEANT 4 Smith, Frank J. Dec. 13/09 3 Ss July 6/10. 5 MESS SERGEANT 6 Simmons, Andrew H. July 6/11 7 C.of M. 7 SERGEANTS 8 Anderson, Nicholas Sept.4/lC 4 Aptd Sgt fr Corp.RO, 7jAug.5/ll. 9 Wllsonj Samuel D. Mch.l6/ll 6 Last pd to June 30/ll by Capt.Doe. 10 CORPORALS " Bentonj Richard S. Feb.V/09 2 Due US: 0rd.65j^. '2 Williams, James K. Nov.ie/lC 3 Aptd Corp fr Pvt RO 12jAug.l4/ll. J3 MSCJIANIC 14 Billings, George Feb. 15/1] 1 In hands CAuth fr Aug. 10 to I8/1I. 15 Convicted. '(> COOKS 17 Martin, Jacob M, Dec. 5/09 6 • Stop 10 days* pay,SC.Aug.8/ll. 18 .BUGLERS. '^9 Gotch, Herbert S. July 5/0$ < 5 AWOL AUA.5 to 9/11. 20 ^ PRIVATES, 1ST CLASS 21 Anderson, James Sept. 4/1 ( 1 4 22 PRIVATES ' 23. Andrews^ T^og. H. Moh.l2/l] . 6 Mm July 6/10, 24 25 1 J— aitw Fig. 1 [286] Page 6 ,.. /// 301 (contd.) / •• KAJltS. TOESEST AND ADSENT. AND KANK WHKN F.NMSTKD- lltMAKK3. * 1 LOSSES 2 PISCHARGED, 3 SERGEANT 4 Atkins. Thotnaa J. Aug,7y08 ... .3 ...Honor&tily .aisch Aug.6/ll,per ETS. 5 THAJCSFERRED 6 CORPORAL ' 7 Bancroft , Qieirles. F, . 8 Aug.lo/lO ...1 ....Transferred to. Co. A, 25th Inf ,Aug. 21/ 11;, Par. 2j SO. 17, WD Aug.in/ll ^ narrison^Ell-F. Aug. 9/08... 2 ...fXirloviehed and transferred to the 10 ...Army.Easerve Aug.e/ll.per PSO.OD, 1 Aug. 6/11. ;2 DIED. 1 i 1 3 COOK 1 ; Jql-J!iro:i, Cisirence.B. '^ RETIRED .SeP.'/lO... 2 Died at Ft. Jay,N.Y.,Aug.5/ll . i6 l5t SERGEANT '7 Griffith, Barry K. Jan 15/09 9 Retired Aug.?o/l] .par 7,S0.232,WD, 18 Au£,16/ll. 20 PRIVATE 2'. Dickeng, Henry.M...- 22 .May l/ll ... . 1. ....Deserted, at. Ft ..Jay, N . Y . , Au^ 3/11 . Due US: nothing. Duo Sol: Clc.|;2.25j 23 Deps $25. Last pd to June 3o/ll by 24 Maj. Smith. No awol . 25 = — ~~ -■- ■- •-- ■ ■- • - 1 . ■ .1 •. Q. M. C. Form CS A. (Pay) Au^ruVh'>i b> till! C |>lr>itl<-rot lliu Tn-^^ury Fig. 2 [287] 302-303 CHAPTER XIX ACTION TO BE TAKEN IN USUAL CASES 302. This chapter shows the action to be taken by all concerned, together with "models" of the reports and other papers to be prepared, in the case of death, desertion, discharge, transfer, escape of prisoners, fire, and all other occurrences that are usual in post and company administration. 303. Damage to or destruction of public building. Action by — Post commander : 1. Report to The Adjutant General of the Army (and, in cer- tain cases to department headquarters, Philippine and Hawaiian departments). 2. Report to Department Commander. 3. Board of officers. 4. Report of the board. 1. Report to The Adjutant General of the Army (and, in certain cases to department headquarters, Philippine and Hawaiian Departments). Whenever a public building at a military post or station is destroyed or seriously damaged by fire, storm, or other natural cause, make immediate report by telegraph directly to The Adjutant General of the Army (in the Philippine and Hawaiian Departments to the Department Commanders), stating the numerical or other designation of the building and the date and cause of the destruction or damage. (A. R. 709.) "Model" form of telegram The Adjutant General, Washington, D. C. (or. Commanding General, Manila, P. I.) Guard house (or, building eighty-eight) damaged (or, destroyed) by fire today. Hall, Commanding. 2. Report to Department Commander. In the United States the above report is also made to the Department Commander if the post or station is under his command. (A. R. 709.) 3. Board of Officers. Convene a board of officers to report upon the estimated damage and the cost of repairs or reconstruction. If the destruction or damage is not due to natural causes, the board will make a thorough investigation with a view to fixing the responsibility for the [288] 304 damage or destruction and make such recommendations in the case as may be necessary. (For "model" order convening board, see Par. 128-I.) 4. Report of the board. Report of the board will be forwarded through military channels to The Adjutant General of the Army. (A. R. 709.) Notes 1. Where a public building, not located at a military post, is damaged or destroyed, the board of officers will be appointed in orders from the officer of The Adjutant General of the Army, except in the Philippine and Hawaiian Departments, where the board will be appointed by the depart- ment commander. (A. R. 709.) 2. When the destruction or damage occurs at a general depot of supply, a general hospital, or an arsenal or armory or involves a building owned or leased by the government and used for military purposes, but not located on a military reservation, the officer in charge will make a tele- graphic report to the head of the staff bureau of the War Department to which the building pertains, and will make a like report by telegraph to The Adjutant General of the Army. (A. R. 709.) 304. Death of civilian employe. Action by — (a) Commanding officer: 1. Report to The Adjutant General of the Army. 2. Disposal of remains. 3. Designation, in certain cases, of a summary court-martial to investigate the death. (b) Senior MEDICAL OFFICER : 1. Report to commanding officer. 2. Disposal of effects. 3. Claim made within three years for proceeds. * (c) Quartermaster, if death was due to injury: I. Report to Quartermaster General rn case of death due to injury. (a) Commanding Officer 1. Report to The Adjutant General of the Army. When a civilian employe dies in a post or station, or with a command in the field, report to The Adjutant General of the Army will be submitted direct on Form 415, A. G. O. (G. O. 67, 1910.) 2. Disposal of remains. Necessary steps will be taken for interment or other disposal of remains. (G. O. 67, 1910.) 3. Designation, in certain cases, of a summary court-martial to investi- gate the death. When at any post, fort, camp, or other place garrisoned [289] 305 by the military forces of the United States and under the exclusive jurisdiction of the United States, any person shall have been found dead under circumstances which appear to require investigation, the commanding officer will designate and direct a summary court-martial to investigate the circumstances attending the death. (ii2th Article of War.) For form of report, see par. 354. (b) Senior Medical Officer 1. Report to Commanding Officer. Report immediately to the com- manding officer, in writing, the name of deceased; the department and capacity in which employed ; the date, time, place, and cause of death ; and the present location of body. (G. O. 67, 1910, and Par. 218, M. M. D.) 2. Disposal of effects. The efifects of a civilian dying in a hospital will be delivered to his legal representative, if claimed within a reasonable time. If not claimed within a reasonable time, they will be sold by the hospital council and the proceeds taken up and accounted for with the hospital fund. However, watches, trinkets, personal papers, and keepsakes will not be disposed of as long as there is a fair prospect of their being claimed by the legal representative. (Par. 226, M. M. D.) (Note. The 112th Article of War prescribes how the effects of "any person subject to military law" shall be disposed of. Therefore, in the case of a civilian subject to military law the provisions of the .112th Article of War should govern. That is to say, the effects should be disposed of as in the case of a deceased soldier, par. 306. — Author.) 3. Claim made within three years for proceeds. Should claim for pro- ceeds be made within three years after disposal of effects, the same may, on the authority of the Surgeon General, be paid over to the legal repre- sentative of the deceased. (Par. 226, M. M. D.) 4. Report to Director of the Census. Report death to The Director of the Census, Washington, D. C. (Form U. S. No. 98.) (Par. 401, Med. Dept. Manual.) (c) Quartermaster, if death was due to injury Report to Quartermaster General in case of death due to injury. If death results from injury sustained in line of duty, submit within 15 days from date of death, to the Quartermaster General of the Army, report on C. A. Form 3a. (Page 102, Cir. 12, Q. M. G. O., 1916.) 305. Death of officer. Action by — (a) Immediate commander: 1. Telegraphing nearest relative about disposal of remains. 2. Report to The Adjutant General of the Army. 3. Report to brigade, coast artillery district, and department commanders. [290] 305 (contd.) Inventory of effects. List of effects to nearest relative. Appointment of board of officers in certain cases. 7. Report and disposal of remains. 8. Sale of effects, if not claimed in reasonable time. Designation, in certain cases, of a summary court-martial to investigate the death. (b) Senior medical officer : 1. Report to commanding officer. 2. Notification to embalmer. (c) Quartermaster : 1. Employment of undertaker. 2. Report to the Quartermaster General. « (a) Immediate Commander I. Telegraphing nearest relative about disposal of remains. When death occurs in the United States or Alaska and early shipment is practi- cable, the remains will be prepared for shipment and the nearest relative notified by telegraph with request to reply by telegraph, stating whether they desire the remains shipped home at Government expense, and if so to designate destination and name of person to whom remains are to be consigned. (A. R. 87.) "Model" form of telegram Captain John R. Smith died today of typhoid pneumonia. Please wire immediately whether you wish remains shipped home at Government expense. If so, state name and address of person to whom remains are to be shipped. J. R. Jones, Colonel. "Model" telegram to consignee, in case of shipment of remains Remains of Captain John R. Smith leave eight p. m. today via Pennsylvania Railroad ; due Washington one thirty a. m. tomorrow. J. R. Jones, Colonel. 2. Report to The Adjutant General of the Army. Report without delay, by telegraph, to The Adjutant General of the Army, giving place, cause, day, and hour of death, and if officer was on the active list report must ?*^ow whether or not his death was from wounds or disease contracted in line of duty and whether the result of his own misconduct. (A. R. 83.) [2911 305 (contd.) "Model" form of report The Adjutant General, Washington, D. C. Captain John R. Smith, thirty-first infantry, died in post hospital at eleven thirty-one p. m., March sixth. Typhoid pneu- monia in line of duty, not the result of his own misconduct. Jones, Commanding. Note In the case of the death of a retired officer, the medical officer, if one be present, or any officer having cognizance of the fact, will make the above report. (A. R. 83.) 3. Report to brigade, coast artillery district, and department comman- ders. The same telegraphic report is submitted to the brigade, coast artil- lery district, and department commanders. (A. R. 83.) Note In the case of the death of an officer who has no immediate commander, the medical officer, if one be present, or any officer having cognizance of the fact, will make the above reports. (A. R. 83.) 4. Inventory of effects. Inventories in duplicate of the effects of deceased officers, as required by the 112th Article of War, will be trans- mitted to The Adjutant General of the Army. If legal representatives take possession of the effects, the fact will be stated in the inventory. (A. R. 84.) The commanding officer directs a summary court to secure the effects, and presumably to make the inventory. (See 112th Article of War.) Note The regulations do not prescribe the use of any blank form for making the inventory of effects of an officer, although the inference is that Form No. 34, A. G. O., which is used in the case of deceased soldiers, shall be used. However, if the effects are numerous, they may be listed on letter or other paper and headed, for instance, "INVENTORY OF THE EFFECTS OF THE LATE CAPT. JOHN R. SMITH, 3ISt INFANTRY, WHO DIED AT MADISON BARRACKS, N. Y., MARCH 6, 1915." 5. List of effects to nearest relative. If no legal representative is pres- ent to claim the effects, a list of them must be sent to the nearest relative, and if not claimed within a reasonable time, they will be sold at auction and accounted for as in the case of deceased soldiers. (See A. R. 163.) Swords, watches, personal trinkets, papers, and similar articles will be [292] 305 Ccontd.) labeled with the name, rank, regiment, and date of death of owner and sent directly to The Adjutant General of the Army. (A. R. 85.) 6. Appointment of board of officers in certain cases. If officer was in charge of public property or funds, appoint a board of officers, three when practicable, to inventory the same and make return therefor. (A. R. 86.) Note If the officer's death was due to natural causes and a medical officer is present, it is neither customary nor desirable to appoint a board of officers to report upon cause of death, and whether or not it was from wounds or disease not in line of duty and the result of his own misconduct. How- ever, in case of death not due to natural causes a board should be appointed to ascertain and report upon the questions above stated and all other facts pertinent to the case, the proceedings being forwarded directly to The Adjutant General of the Army. — Author. 7. Report and disposal of remains. Make to The Adjutant General of the Army, on Form 415, A. G. O., report of death and disposal of remains. (A. R. 87; G. O. 67, 1910.) 8. Sale of effects, if not claimed in reasonable time. If the effects are not claimed by relatives or legal representatives within a reasonable time, they will be sold by a summary court, not earlier than 30 days after death, as in the case of a soldier. (A. R. 85 and 163.) 9. Designation, in certain cases, of a summary court-martial to investi- gate the death. When at any post, fort, camp, or other place garrisoned by the militarj' forces of the United States and under the exclusive juris- diction of the United States, any person shall have been found dead under circumstances which appear to require investigation, the command- ing officer will designate and direct a summary court-martial to investigate the circumstances attending the death. (112th Article of War.) For form of report, see par. 354. (b) Senior medical officer I. Report to Commanding Officer. Report in writing to the command- ing officer, the name, rank, and organization of the deceased ; the date, time, place, and cause of death, and the present location of the body. (Par. 218, M. M. D.; G. O. 67, 1910.) "Model" form of report To : Commanding Officer. Subject: Death of Captain John R. Smith, 31st Inf. I. Captain Jphn R. Smith, 31st Inf., died in the post hospi- tal at 11:31 p. M., March 6, 1915, of typhoid pneumonia. / [293] 306 2. Death was from disease contracted in line of duty, and was not the result of his own misconduct. 3. The body is at present in the hands of Jacob Templeton, Undertaker, 342 Queens Avenue, New York City (or, the body is at present at the post hospital). J. T. Perkins, Major, Medical Corps. 2. Notification to embalmer. If death occurred at the hospital, promptly notify the embalmer employed under contract, if his services are required, and see that the remains are prepared properly and in accordance with sanitary regulations. (A. R. 87.) Note If there should be no contract embalmer, the duty of employing an undertaker devolves upon the quartermaster; but no undertaker will be employed whom the surgeon considers not competent. (A. R. 87.) (c) Quartermaster: 1. Employtnent of undertaker. If there is no contract embalmer, employ an undertaker, but no undertaker will be employed whom the surgeon considers not competent. (A. R. 87.) 2. Report to the Quartermaster General. Submit without delay, directly to the Quartermaster General of the Army, a written report of the disposal of the remains with an itemized statement of the cost of embalm- ing, coffin or casket, hire of hearse, and transportation. (A. R. 87.) 306, Death of soldier. Action by — (a) Organization commander: 1. Telegraphing nearest relative about disposal of remains. 2. Effects and inventory. 3. Allotment. 4. Final statement. 5. Report of death, if there is no medical officer with command. 6. Notification to nearest relative. 7. Effects claimed by legal representative. (b) Post commander: 1. Report of death and disposal of remains. 2. Directing a summary court to secure the effects, if not claimed. 3. Investigation by summary court v/hen circumstances require investigation. 4. Appointment of board in case of death from other than natural causes. [294] 306 (contd.) (c) Senior medical officer : 1. Report in writing to commanding officer. 2. Notifying embalmer. 3. Report of death to The Adjutant General. (d) Summary court: 1. Investigation of death when ordered by commanding officer. 2. Securing effects when ordered. 3. Selling the effects. 4. Disposition, of watches, trinkets, etc. 5. Depositing proceeds. 6. Report of proceeds to The Adjutant General. (e) Quartermaster: 1. Employment of undertaker. 2. Report to the Quartermaster General. (a) Organization commander: 1. Telegraphing nearest relative about disposal of remains. When death occurs in the United States or Alaska and early shipment is practicable, the remains will be prepared for shipment and the nearest relative notified by telegraph with request to reply by telegraph, stating whether they desire the remains shipped home at Government expense, and if so to designate destination and name of person to whom remains are to be consigned. (A. R. 167.) "Model" form of telegram Pvt. John A. Smith died today. Full report follows by mail. Please wire immediately whether you wish remains shipped home at Government expense. If so, state full name and address of person to whom remains are to be shipped. Jones, Captain. "Model for of telegram to consignee, in case of shipment of remains Remains of Pvt. John A. Smith leave eight p. m., today via Pennsjd- vania Railroad; due Washington one thirty a. m., tomorrow. J. R. Jones. Captain. 2. Effects and inventory. Secure the effects of soldier and prepare in duplicate inventory of same on Form 34. .X. G. O. (.^. R. 162 and \62Yi-t.) (For "model," see page 262.) [295] 306 (contd.) Notes (a) In making the report of the Inventory of Effects of the deceased, be sure to forward TWO ORIGINAL copies. A carbon copy can be retained as a company record, but carbon copies are not to be forwarded to The Adjutant General of the Army. (Cir. 41, 1910.) (b) In the case of shipment of remains, the Inventory of Effects should show the name and the street address of the person to whom shipped. 3. Allotment. In case of allotment, report as expeditiously as possible to the Quartermaster General, or in the Philippine or Hawaiian Depart- ments, to the department adjutant, the name of the deceased. (A. R. 1350.) "Model" form of report To : Quartermaster General. Subject: Allotment in case of the late Pvt. John R. Jones. In compliance with A. R. 1350, I would report that Pvt. John R. Jones, Co. "A," st Inf., who has an allotment of $15 per month for 12 months, commencing May i, 1915, died October 15. 1915. 4. Final Statement. Prepare one final statement on Form 370, W. D. (A. R. 162.) (For "model" of final statement, see page 261.) 5. Report of death, if there is no medical officer with command. If there is no medical officer wfth the command, the soldier's immediate commanding officer will forward to The Adjutant General of the Army, without delay, through military channels, a report showing (i) cause of death, (2) whether or not-death occurred in line of duty, and (3) whether death was or was not the result of the soldier's own misconduct. (A. R. 162^-b.) "Model" From: C. O., Co. "A," ist Inf. To : The Adjutant General of the Army. 'Subject: Death of Pvt. John Smith. 1. I would report the death of Pvt. John Smith, of this company, at this post, on March 12, 191 7, of typhoid-pneumonia. 2. Death occurred in line of duty and was not the result of the soldier's misconduct. Jas. a. Ross, Capt., 1st Inf. 6. Notification to nearest relative. Notify nearest relative of the fact of death. (A. R. 162.) [296] i 1 306 (contd.) "Model" form of letter To: Mr. Henry J. Jones, 1415 2nd St., l-ort Madison, lovva. Subject : Death of Pvt. John Smith. 1. I would say that about 11:20 a. m., Aug. 28/15, Pvt. John Smith, of this company, was accidentally drowned under the following circum- stances : He was standing alone on a wall hshing in the Gatun Spillway, about 1,400 yards from the company barracks. All at once he was seen to drop into the river, some 20 feet below, the supposition being that the sudden pull of a large tarpon on the line caused him to lose his balance. Soon after falling into the river, he came to the surface and tried to save himself but was carried down the river by a very swift current for about 75 yards, when he sank and disappeared for good. 2. Efforts to recover the body were made at once, and continued until it was found, Aug. 30, in a badly mutilated condition, due to the action of tish and alligators. The body was buried with military honors in the Cemetery at Corozal on Aug. 31. 3. Should the effects of Pvt. Smith, consisting of uniforms, under- wear, etc., not be claimed within a reasonable time by his legal representa- tive, they will be sold and the proceeds deposited with a paymaster. 4. Pvt. Smith's personal papers, trinkets, etc., have been forwarded to the Auditor for the War Department for the benefit of those legally entitled to therh. 5. Application by his legal representative for his personal papers, trinkets, arrears of pay, proceeds of sale of effects (if any), and the six months' pay to which the soldier's estate is entitled, if it is decided by the War Department that his death was in the line of duty and through no fault or misconduct of his own, should be made direct to the .Auditor for the War Department, Washington,^ D. C. 6. Pvt. Smith was an excellent soldier, who was universally liked by his ofFxers and his fellow-soldiers, and his unfortunate death is a source of genuine sorrow to all of us. 7. Effects claimed by legal representative. Officers charged with the care and custody of the effects of deceased soldiers are required under the Ii2th Article of War to deliver the same to the legal representative or widow of the deceased, and to forward the receipts therefor to The .\djutant General of the Army. (.A. R. 163.) It is customary to obtain receipts in duplicate, forwarding one to The .Adjutant General and filing the other with the company records. 1297] 306 (contd.) (b) Post Commander 1. Report of death and disposal of remains. The post commander will render to The Adjutant General of the Army, on Form 415, A. G. O., a report of death and disposal of remains. (A. R. 162^-a; 167.) Note In case of shipment of remains, the Report of Death and Disposal of Remains should show the name and street address of the person to whom shipped. 2. Directing a summary court to secure the effects, if not claimed. If the effects are not turned over to the legal representative or widow of the deceased, the commanding officer will direct a summary court to secure al) such effects. (112th Article of War.) 3. Investigation by summary court when circumstances require investi- gation. When at ari/ post, fort, camp, or other place garrisoned by the military forces of the United States and under the exclusive jurisdiction of the United States, any person shall have been found dead under cir- cumstances which appear to require investigation, the commanding officer will designate and direct a summary court-martial to investigate the circumstances attending the death ; and for this purpose, such summary court-martial shall have power to summon witnesses and examine them upon oath. He shall promptly transmit to the post or other commander a report of his investigation and of his findings as to the cause of the death. (ii2th Article of War.) The report will be filed at the headquarters of the post or station at which death occurred. (A. R. 162^.) For form of report see, par. 354, "Report of inquest." 4. Appointment of board in case of death from other than natural causes. In case of the death of a soldier from other than natural causes, the commanding officer will appoint a board of officers to investigate the same. The testimony of all witnesses will be recorded and incorporated in the proceedings of the board. If the witnesses are not available to appear before the board, certificates of officers and affidavits of enlisted men and civilians will be obtained and appended to the proceedings. The findings of the board will include a statement embodying (i) the date, place and cause of death, (2) the manner or circumstances under which it occurred, (3) whether or not death was in line of duty, and (4) whether it was or was not the result of the soldier's own misconduct. (A. R. 162^-d.) For "model" proceedings of a board, see par. 343-a. For "model" order convening board, see par. 128 (a). [298] 306 (contd.) (c) Senior Medical Officer: I. Report to commanding officer. Report in writing to the command- ing officer the name, rank, and organization of the deceased ; the date, time, place, and cause of death ; and the present location of the body. (G. O. 67, 1910; Par. 218, M. M. D.) "Model" form of report To : Commanding Officer. Subject. Death of Pvt. John Smith. 1. Pvt. John Smith, Co. "C." 69th Inf., died in the post hospital at II -.30 p. M., March 6, 1915, of typhoid pneumonia. 2. Death was from disease contracted in line of duty, and was not the result of his own misconduct. 3. The body is at present in the hands of C. P. Holland. Undertaker, 1347 2nd Avenue, Seattle, Washington (or, the body is at present at the post hospital). F. E. Perry, Major, Medical Corps. 2. Notifying embalmer. When death occurs at the hospital, the surgeon will promptly notify the embalmer employed under contract, if such services are required and will see that the remains are prepared properly and in accordance with sanitary regulations. (A. R. 167.) 3. Report of death to The Adjutant General. If there is a medical officer with the command, he will forward without delay, through ntilitary channels, to The Adjutant General of the Army a report embodying (i) cause of death, (2) whether or not death occurred in line of duty, and (3) whether death was or was not the result of the soldier's own mis- conduct. (A. R. 162^-b.) For "model" report, see section 5-, above, under, "Organization Com- mander." (d) Summary court 1. Investigation of death zvhen ordered by commanding officer. When directed by the commanding officer, the summary court will investigate the circumstances of the deatl], as prescribed by the 112th Article of War. See section 2, above, under, "(b) Post Commander." 2. Securing the effects zvhen ordered. The 112th Article of War provides that, if the effects are not turned over to the legal representative or widow of the deceased, the commanding officer shall direct a summary court to secure them. This does not, in the opinion of the author, mean that the summary court shall take actual custody of the effects, keeping them in his personal [299] 306 (contd.) possession. It means that he shall assume responsibility for the security of the effects, satisfj'ing himself that they are secure. In practice, the effects naturally and logically remain in the possession of the company commander, from whom the sum.mary court, if he so desires, might get a receipt. 3. Selling the effects. Should tlie effects of a deceased person not be claimed within a reasonable period of time, they will be converted into cash by the summarj' court, not earlier than 30 days after the date of death. (A. R. 163.) Notes 1. When the effects are sold. It is customary for the effects to be sold the daj'' after a pay day, as the soldiers then have money with which to make purchases. 2. Manner of selling. The effects are always sold at auction, the auctioneer usually being some noncommissioned ofifici^r of the company of the deceased, preferably one who has the qualities of : n auctioneer. 3. All articles to be sold. All the articles enumerai'' on the Inven- tory of Effects should be sold, bunching them into lots, li necessary, in order to dispose of all of them. To sell everything but one or two articles merely complicates matters, without answering any useful purpose. 4. Disposition of zvatches, trinkets, etc. When the effects are converted into cash, watches, trinkets, personal papers, and keepsakes will not be sold, but will be labeled with the name, grade, and organization of the owner, and sent directly to The Adjutant General of the Arrriy. Clothing effects will not be sent to The Adjutant General. (A. R. 163.) "Model" letter transmitting zvatches; trinkets, etc. From: Major Henry J. Morgan. To: The Adjutant General of the Army. Subject: Personal effects of Pvt. John Smith. In compliance with A. R. 163, I am sending herewith the following personal effects of the late Private John Smith, of this company : 2 bundles of letters. 1 envelope containing two discharge certificates. I bundle of photographs. (Note: Each bundle to be plainly labeled with contents, name. rank. and organization of deceased.) (A. R. 163.) 5. Depositing proceeds. The proceeds of the sale of the effects, with ^ny cash belonging to the deceased, will be deposited with a quartermaster of the Army. Duplicate receipts showing clearly the nature of the deposit [300] 306 (contd.) will be taken, one of which, accompanied by a detailed statement of the proceeds, will be sent to The Adjutant General of the Army and the other retained witli the appropriate records. (A. R. 163 and 164.) "Model" letter depositing proceeds From: Major Henry J. Morgan, ist Inf. To: Quartermaster, Ft. Jay, N. Y. Subject: Proceeds of sale of effects of the late Pvt. John Smith. 1. To be deposited to the credit of the United States, inclosed please find my check for $20.50, being the amount realized from the sale of the effects of the late Pvt. John Smith, Co. "A," ist Inf. 2. Please send me receipt in duplicate. (A. R. 163.) 6. Report of proceeds to The Adjutant General. In all cases of sale of effects of deceased persons as contemplated by the one hundred and twelfth article of war a detailed statement of the proceeds, duly certified by the summary court, will accompany the quartermaster's receipt for- warded by the summary court to The Adjutant General of the Army. The statement will be indorsed : Report of the proceeds of the effects of , who died at , the day of . (A. R. 164.) "Model" detailed statement of proceeds REPORT OF THE PROCEEDS OF THE EFFECTS OF PVT. JOHX SMITH. CO "A," ist INF.. WHO DIED AT CAMP GAIL- LaRD, C. Z., THE I2TH DAY OF MAY, 1917- . The following amounts were realized from the sale of the effects of the late Pvt. John Smith, Co. "A," ist Inf : 2 pair garrison shoes $ 2.55 4 suits, cotton, O. D 4.50 1 pair breeches 50 2 shirts, O. D. 1.95 10 undershirts 2.00 I bottle hair tonic" .85 I razor I hat, service r Total $12.35 Henry J. Morgon, Major, 1st Inf., Summary Court. (Note. No letter of transmittal is necessary. — Author.) [301] 307-308-309 (e) Quartermaster 1. Employment of undertaker. If there is no contract embalmer, the quartermaster will employ an undertaker, but no undertaker will be employed whom the surgeon considers incompetent. (A. R. 167.) 2. Report to the Quarter Piaster General. Submit without delay, directly to the Quartermaster General of the Army, a written report of the disposal of the remains, with an itemized statement of the cost of embalming, coffin or casket, hire of hearse, and transportation. (A. R. 167.) 307. Omitted. 308. Omitted. 309. Desertion. Action by — (a) Organization commander: 1. Loss of property. 2. Clothing abandoned. 3. Deserter's Descriptive List. 4. Allotment. 5. Deposits. (b) Post commander: 1. Report to The Adjutant General of the Army. 2. Report to deserter's organization commander. 3. Deserter's Descriptive List. 4. Designation of summary court to dispose of efifects. (c) Summary Court: 1. Disposal of efifects, except clothing. 2. Depositing proceeds. 3. Report of proceeds to The Adjutant General. (a) Organization Commander 1. Loss of property. Ascertain whether any property has been carried away or lost through the desertion. If so, prepare survey reports and charge on the next pay rolls value of property determined by survey. (A. R. 116 and 687.) 2. Clothing abandoned. Turn over to the quartermaster the clothing abandoned, if any, with certificate showing its condition and name of deserter. (A. R. 117.) 1302] 309 (contd.) "Model" form of certificate To : Quartermaster, Cair.p Gaillard, C. Z. Subject: Clothing of deserter Pvt. Edward Harris. 1. In compliance with paragraph 117 A. R., I transmit herewith the clothing abandoned by Pvt. Edward Harris, of this company, who deserted, Dec. 2/15 : — QUANTITY ARTICLES CONDITION 2 Pr. Breeches, cotton Good Coat, cotton, o. d. Fair Trousers, denim Good Leggins, pair Good Drawers, jean, pair Poor Shirt, o. d. Good 2. Please acknowledge receipt of clothing on the carbon copy of letter herewith, and return same to me. Jas. B. Axton, Capt., 7Sth Inf. Quartermaster. Received the above clothing in the condition stated. Capt. and Quartermaster, 29th Inf. (Note. — send two copies of above letter to the quar- termaster, who will return the carbon copy with the receipt thereon.) 3. Deserter's Descriptive List. Prepare for signature of post com- mander such number of descriptive lists (cards) (Form 95, A. G. O.) of the deserter as may be required by post headquarters. (A. R. 118.) 4. Allotment. In case of allotment report as expeditiously as possible to the Quartermaster General, or in the Philippine or Hawaiian Depart- ments, to the Department Adjutant, the fact of desertion and name of deserter. (A. R. 1350.) "Model" fon)i of report To: The Quartermaster General of the .-Xrmy. Subject: .Allotment in case of deserter Edward Harris. In compliance with A. R. 1350, I would report that Pvt. Edward Harris, Co. "A," 75th Inf., who has an allotment of $10 a month for 12 months, commencing .Aug. 1/15, deserted Dec. 2/15. 5. Deposits. In case of deposits, report directly to Quartermaster General fact of desertion and name of deserter. (.-\. R. 1361.) [3031 309 (contd.) "Model" form of leport To : The Quartermaster General of the Army. Subject : Deposits in case of deserter Edward Harris. In compliance with A. R. 1361, I would report that Pvt. Edward Harris, Co. "A," 75th Inf., who has deposits amount- ing to $50, deserted Dec. 2/15. (b) Post Commander I. Reports to The Adjutant General. (i) The commanding officer will promptly notify The Adjutant General of the Army, on the form provided for the purpose, of every desertion from his command, giving the full name, company, and regiment, with date of enlistment and date and place of desertion. (A. R. 119.) (2) Except in Alaska and the insular possessions, the com- manding officer will telegraph directly to The Adjutant General of the Army prompt notification of every desertion in his command. This telegraphic notification will not be required in that case under A. R. 119. (Par. 61, Compilation of General Orders, Circulars, and Bulletins. War Department.) "Model" form of telegram The Adjutant General, Washington, D. C. Edward Harris, Private. Co. "A," Fiftieth Infantry, enlisted July first, nineteen fifteen, deserted December second, nineteen sixteen. Fort Niagara, N. Y. Smith, Commanding. (Note. — .Probably at , or "Probably going to ," if known, should be added. — Par. 61, Compilation of General Orders, Circulars, and Bulletins, War Department.) "Model" form of letter (For reporting desertions in Alaska and insular possessions) From : Commanding Officer To : The Adjutant General of the Army. Subject: Desertion of Pvt. John Smith. In compliance with A. R. 119. I would report that Pvt. John Smith, Co. "A." 60th Inf.. who was enlisted May 14, 1914, deserted June 22, 1915, at Fort W'illam H. Seward, Alaska. [304] 309 (contd.) Note. — The requirements of paragraph i, General Orders No. 208, War Department, Dec. 21, 1908, that desertions be reported by telegraph is applicable to cases of Reservist. (Letter Hq. East. Dept., Aug. 24/16.) 2. Report to deserter's organization eominandcr. When a soldier deserts from a station other than that of his organization, the post com- mander will report the fact to the commanding officer of the soldier's organization, witli date and place of desertion, and such additional data as he may possess requisite to the preparation of charges. If, however, a deserter whose company or detachment is stationed in Alaska or beyond the continental limits of tlie United States is received at a station within the United States, a similar report will also be made to the War Depart- ment. (A. R. 120.) "Model" report From : Commanding Officer. To: C. O., Cq. "A," ist Inf. Subject: Desertion of Pvt. John Smith. I would report that Pvt. John Smith, Co. "A," ist Inf., deserted at Madison Barracks, N. Y., July 4, 1915. 3. Deserter's Descriptive List. Cause a number of the descriptive lists (cards) of the deserter (Form 95, A. G. O.) to be prepared for distribu- tion to marshals, sheriffs, police officers, and others. (A. R. 118.) ( Note. — ^In practice these deserter's cards are prepared by the company commander and sent to post headquarters for signature and distribution by the commanding officer.) 4; Designation of summary court to dispose of effects. Since A. R. 117 prescribes that . the effects shall be disposed of as in the case of the unclaimed effects of deceased soldiers, it follows that the commanding officer must designate a summary court officer to dispose of them. How- ever, before follov/ing this procedure, read carefully the Note under "(c) Summary Court," below. (c) Summary Court. I. Disposal of effects, except clothing. All other personal effects (that is, all personal effects except clothing) of a deserter will be disposed of as in the case of unclaimed effects of deceased soldiers, — i. e., they will be sold by a council of administration and the proceeds of the sale deposited with a quartermaster. (A. R. 117.) Note. The author wishes to invite attention to the contradictory word-^ ing of the above paragraph of the Army Regulations, evidently due to the War Department's having failed, through inadvertence, to change the wording when the former method of disposing of the effects of deceased [305] 310 soldiers by means of councils of administration was superseded by the new method of having summary court officers dispose of them. The author is, therefore, at this time (June lo, 191 7) assuming that the War Department contemplates that the effects other than clothing of deserters shall be disposed of as are at present the effects of deceased soldiers, — that is, by a summary court, — and consequently the subject as presented herein is based on that assumption. A. R. 117 will doubtlessly be changed ' as soon as its contradictory language is brought to the attention of the War Department, and it is, therefore, suggested that you first ascertain whether the paragraph has been changed and, if so, what the change is, before folloAving the procedure given herein for disposing of the effects of deceased soldiers. 2. Depositing proceeds. Follow sam.e procedure as in case of effects of a deceased soldier. See, "5. Depositing proceeds," under, "Summary Court," par. 306. 3. Report of proceeds to The Adjutant General. Follow same pro- cedure as in the case of effects of a deceased soldier. See, "6. Report of proceeds to The Adjutant General," under, "Summary Court," par. 306. 310. Detaching of soldier from company. Action by — Organization Commander: 1. Service record. (Form No. 29, A. G. O.) When an enlisted man is detached from his company, his service record will be forwarded by indorsement to his new commanding officer. When it can be avoided, the service record will not be entrusted to the soldier, but to an officer or noncommissioned officer under whose charge he may be, or it may be forwarded by mail. (A. R. 104.) 2. Data to be included in indorsement. Each indorsement will give the reason for the soldier's change of station or status, and his character, and will contain a full statement of his accounts at the time. Under the heading "Due United States" will be noted all authorized stoppages for loss of or damage to Government property or supplies; amounts due on account of allotment, post exchange, post laundry, tailor, company fund, or transportation ; and stoppages, including detained pay, under sentence of a court-martial and on account of absence from duty because of disease resulting from the soldier's own intemperate use of drugs or alcoholic liquor, or other misconduct. In short, all information required to be •entered on muster roll and pay roll will be incorporated in the indorse- ment on the service record, the wording of the indorsement conforming to model remarks for such rolls prescribed by the War Department. [306] 311 3- Record of coiirt-yiiartial. •When the service record of a soldier shows a sentence by court-martial, it will be accompanied by an authenti- cated copy of the record of summary court-martial, or by an official copy of the order promulgating sentence in case of conviction by a general or special court-martial. 4. Changes in entries. Erasures of entries on a service record are prohibited. All changes in original entries must be made by drawing lines through the entries and each change will be duly authenticated by the signature of the officer making it, the reason for the change being stated. 311. Discharge by purchase. Action by — (a) Applicant: 1. Application. 2. Purchase price of discharge. (b) Organization Commander: 1. Forward application. 2. Notification of discharge. 3. Deposit of money to be applied on purchase price and notification of deposit to the Quartermaster General. 4. Discharge and final statement. 5. Indebtedness to the United States. 6. Report of ordnance charges to quartermaster paying final statement. 7. Statement of charges to post ordnance officer. 8. Statement of charges to quartermaster. 9. Allotment. (c) Commanding officer: I. Forwarding application. (a) Applicant 1. Application. Submit to organization commander application setting forth reasons for desiring discharge. (G. O. 31/14.)' See par. 65, for "Model" form of application. 2. Purchase price of discharge. If your credits with the government are not sufficient to cover the purchase price, deposit with your company commander enough money, which together with your credits, will equal the purchase price. (Par. I, G. O. 31/14.) (b) Organization commander I. Forward application. Forward application to post commander stating in full the condition of the accounts of the applicant, giving a [307] 311 (contd.) complete statement of his service, with any other information that may be considered necessary in connection with the granting or withholding the privilege requested. (Par. I, G. O. 31/14.) See par. 65, for "Model" form of indorsement. 2. Notification of discharge. Upon receipt of order granting the discharge, and if there be no quartermaster at the post, send to the quartermaster to whom the soldier desires to apply for payment of final statement, a notification of discharge, made in the handwriting of the; officer who prepares the final statement, stating the date of last payment to the soldier, and his credits and debits both in words and figures, and cause the soldier to affix his signature thereto. (A. R. 155.) 3. Deposit of money to be applied on purchase price, and notification of deposit to the Quartermaster General. If the soldier has deposited money with you to be applied toward the purchase price, prepare a deposit book stating amount of the deposit, and send the book, together with the money, to the quartermaster for deposit. Also send notification of deposit to the Quartermaster General on Form 8a, Q. M. C. (A, R. 1369.) 4. Discharge and final statement. Upon return of the deposit book by the quartermaster, discharge the soldier and furnish him a final state- ment, in duplicate, with notation of the deposit thereon. (A. R. 1369.) 5. Indebtedness to United States. Prior to the discharge of the sol- dier ascertain if he is indebted to the United States for any articles of government property, or if he is indebted to the post exchange, post laundry, tailor, company fund, etc., and if so, make proper notations on final statement in order that deductions can be made by the quartermaster paying the final statement. (Note on final statement.) 6. Report of ordnance charges to quartermaster paying final statement. If the soldier is indebted to the United States for ordnance property, prepare and forward to the quartermaster who pays the final statement, a report on Form 94, O. D., showing amount to be collected. (Instruc- tions on form.) 7. Statement of charges to post ordnance officer. Prepare in duplicate, statement of charges on Form 86, O. D., covering articles of ordnance property, if any, charged against the soldier on his final statement, and send both copies to the post ordnance officer, or designated ordnance supply officer for replacement of articles noted thereon. (Instructions on form.) 8. Statement of charges to quartermaster. Prepare in duplicate, state- ment of charges on Form 208 Q. M. C., covering articles of quartermaster property, if any, charged against the soldier on his final statement, and send both copies to the quartermaster. [308] 312 9. Allottnoit. If soldier has an allotment, notify Quartermaster General, or in the Philippine and Hawaiian Departments, the department commander. (A. R. 1350.) For form of report, see par. (a)-6, in case of deserter. (c) Commanding officer I. Forwarding application. Forward the application to the department commander, with proper recommendation. (A. R. 786 & 139.) 312. Discharge on Certificate of Disability. Action by — (a) Surgeon: 1. Report to commanding officer. 2. Information to soldier's organization commander. 3. Letter to Surgeon General. (b) Organization commander: I. Certificate of disability for discharge. (c) Post commander: 1. Appointment of board of officers. 2. Papers to be forwarded to department commander. 3. Notification of discharge to surgeon. 4. Certificate of disability for discharge forwarded to The Adjutant General of the Army. (a) Surgeon 1. Report, to commanding officer. Report case to the commanding officer with request that a board of officers he appointed to make the examination required by A. R. 161. (Custom.) 2. Information for soldier's organization commander. Furnish the soldier's organization commander a statement giving cause of disability and such other information as may be necessary for the preparation of the certificate of disability for discharge. (Custom.) 3. Letter to the Surgeon General. Upon receipt of the letter from the post commander reporting discharge of the soldier, have a true copy ■made for the hospital records and forward the original to the Surgeon General. (A. R. 160.) (b) Organization commander I. Certificate of disability for discharge. Prepare and send to the surgeon a certificate of disability for discharge. (Instructions on Form 17, A. G. O.) (Note. — Certificate of disability for discharge will not be made in duplicate, A. R. 159.) (c) Post commander I. Board of officers. Appoint a board of not less than two medical ipfficers to make the examination required by A. R. 161. [309] 312 (contd.) "Model" form of order In compliance with A. R. i6i, a board of officers con- sisting of — Captain Harry F. Core, Medical Dept., Captain Payton C. Hall, Medical Dept., is appointed to meet at this post at lo o'clock a. m., Sept. 25, 1916, or as soon thereafter as practicable, to make an exami- nation and report upon the physical condition of Pvt. John Smith, Co. "A," 60th Inf. The proceedings of the board will be recorded on Form 484 A. G. O. 2. Fapers to be forwarded lo department commander. Forward 10 department commander the- certificate of disability for discharge, accom- panied by a medical history of the case and the proceedings of the board of medical officers. (A. R. 139 & 161.) 3. Notification of discharge to smyeoii. Send to surgeon a letter setting forth the full name and rank of the soldier, the company, and regiment to which he belonged, the date of discharge and the cause thereof. (A. R. 160.) "Model" form of letter ^ To : Surgeon. Subject: Discharge of Pvt. John Smith. In compliance with A. R. 160, the commanding officer directs me to inform you that Pvt. John Smith, Co. "A," 60th Infantry, was discharged on Oct. 2/15, by reason of certificate of disability on account of deficient mental development and neurasthenia. 4. Certificate of disability for discharge forwarded to The Adjutant General of the Army. Upon completion of the discharge papers forward the certificate of disability for discharge directly to The Adjutant Gen- eral of the Army. (Instructions on form.) Note As disability occurring in the service is usually made the basis of a claim for pension, special care should always be taken to state in the certificate the degree of disability, to describe particularly the disability, wound, or disease, the extent to which it deprives the soldier of the use of any limb or faculty, or affects his health, strength, activity, constitu- tion, or capacity to labor. If the disability was incurred in line of duty, and the soldier declined treatment for the relief of such disability where treatment was directed, that fact should be set forth in the certificate for the information of the Bureau of Pensions. (A. R. 161.) [310] 313-314 313. Discharge per expiration of term of service. Same action by company commander as in case of Par. 311(b) — 4, 5, 6, 7, 8; discharge by purchase. 314. Discharge under A. R. HSJ^. Action by — (a) Organization commander: I. Report to the commanding ofificer. (b) Commanding officer: 1. Appointment of board of officers. 2. Forwarding proceedings of the board in certain cases. 3. Certificate of disability to be forwarded in certain cases. (a) Organization commander I. Report to the commanding officer, or to the next higher commander, in certain cases. When an enlisted man is inapt, or does not possess the required degree of adaptability for the military service, or gives evidence of habits or traits of character which serve to render his retention in the service undesirable, or is disqualified for service physically or in char- acter, through his own misconduct, report the facts to the commanding officer, or, if the company or detachment commander is the commanding officer, to the next higher commander. (A. R. 148 1/2.) "Model" form of report To : Commanding Officer. Subject: Board of officers under A. R. 148 1/2 in case of -Pvt. Smith. 1. Under the provisions of A. R. 148 1/2, I would report that Pvl. John A. Smith, this company, has given evidence of habits which render his retention in the service undesirable. 2. It is requested that a board of officers be appointed to investigate into and report upon his case. (b) Commanding officer 1. Appointment of board of officers. Appoint a board of officers, three if practicable, to determine whether or not the soldier should be discharged prior to the expiration of his term of enlistment. (A. R. 148 1/2.) (For "model" order convening board, see Par. 128-i.) 2. Forward proceedings of the board in certain cases. If the board recommends that the soldier be discharged prior to the expiration of his term of enlistment, forward the proceedings, after approval, to the officer exercising general court-martial jurisdiction over the command. (A. R. 148 1/2.) [311] 315 3- Certificate of disability to be forwarded in certain cases. If the findings of the board indicate disqualification through physical disability, cause a certificate of disability for discharge (Form 17, A. G. O.) to be prepared and forward it with the proceedings. (A. R. 148 1/2.) 315. Discharge, Dishonorable. Action by — (a) Organization commander: 1. Preparation of papers. 2. Clothing. 3. Allotment. (b) Officer in .charge of prisoners : 1. Special clothing. 2. Marking of outer clothing. 3. Record of general prisoner. 4. Articles of personal property. (a) Organization commander 1. Preparation of papers. Upon the receipt of an order promulgating the sentence of an enlisted man involving dishonorable discharge, prepare and submit to post headquarters the following papers : (a) Discharge certificate. (b) Final statement, in duplicate, if the prisoner has deposits, or a full statement in writing why such final statement is not furnished. (c) Deposit book, if prisoner has deposits. (d) Descriptive list. (A. R. 140 & 150.) 2. Clothing. Secure all distinctive articles of uniform and turn them over to the quartermaster. (A. R. 1170 and Par. I, G. O. 67/15.) 3. Allotment. If soldier has an allotment, notify Quartermaster General, or in the Philippine and Hawaiian Departments, the department commander. (A. R. 1350.) For form of report, see par. 309 (a) -6, in case of deserter. (b) Officer in charge of prisoners 1. Special clothing. Provide the prisoner immediately after receipt of sentence, with special clothing which is obtained from the quartermaster. (A. R. 1170 and Par. I, G. O." 67/15.) 2. Marking of outer clothing. See that all outer articles of the cloth- ing issued to the prisoner are divested of all ornament and marked with the letter "P." (Par. 269, M. I. G. D.) Note Except in cases of temporary emergency will general prisoners be per- mitted to wear any distinctive article of the uniform. In no case will [312] 316 any distinctive article of the uniform be marked with the letter "P." (Par. I, G. O. 67/15.) 3. Record of general prisoner. Upon receipt of the descriptive list, prepare a record of the prisoner on Form 387, A. G. O., and file with the other papers in his case. (Par. 260, M. I. G. D.) 4. Articles of personal property. Obtain from the organization com- mander from which the prisoner was discharged, all articles of personal property which the prisoner is not allowed to keep in his possession. (Par. 258, M. I. G. D.) 316. Discharge — Enlisted man sentenced to dishonorable dis- charge and in w^hose case the execution of the dishonorable discharge has been suspended. Action by — (a) Organization commander 1. Papers to be submitted to post headquarters. 2. Clothing. (b) Officer in charge of prisoners 1. Special clothing. 2. Distinctive articles of uniform and articles of personal property. 3. Marking of outer clothing. 4. Record of prisoner. 5. Discharge of prisoner. (a) Organization commander T. Papers to be submitted to post headquarters. Upon receipt of an order promulgating the sentence in the case of an enlisted man under suspended sentence* prepare and submit to post headquarters the following papers. (a) Service record. (b) Deposit book, in case prisoner has deposits. (A. R. 938 and Par. II. Bull. 11/15.) 2. Clothing. Secure all distinctive articles of uniform taken from the prisoner upon receipt of sentence, cause them to be listed and marked and turned over to the custody of the prison officer, or adjutant, in case there be no prison officer. (Par. I, G. O. 67/15.) Note A soldier who has been sentenced to dishonorable discharge and in whose case the execution of the dishonorable discharge has been sus- pended, will continue to be carried on the rolls of his organization, and will be in addition to the authorized strength. (Par. I, G. O. 45, IQM-) [313] 317 (b) Officer in charge of prisoner 1. Special clothing. See Par. 315 (b), for action to be taken in the case of a dishonorably discharged prisoner which is the same in this case. 2. Distinctive articles of uniform and articles of personal property, etc. Obtain from the prisoner's organization commander all distinctive articles of uniform and such articles of personal property which the prisoner is not permitted to have in his possession. (Par. 258, M. I. G. D. and Par. I, G. O. 67/15.) 3. Marking of outer clothing. See Par. 315 (b), for action to be taken in the case of a dishonorably discharged prisoner which is the same in this case. 4. Record of prisoner. The record of a prisoner under suspended sentence is the same as that noted in Par. 315 (b), in the case of a dis- honorably discharged prisoner. 5. Discharge of prisoner. When the prisoner is discharged furnish him with a discharge certificate (Form 527 A. G. O.) and a final state- ment, in duplicate, if he has deposits, or a full statement in writing why such final statement is not furnished. (A. R. 140 and 150.) 317. Escape of general prisoner. Action by — (a) Post commander 1. Report to The Adjutant General of the Army. 2. Investigation of escape. (b) Prison officer I. Disposal of personal effects. (a) Post commander I. Report to The Adjutant General of the Army.' Except in Alaska and the insular possessions, notify The Adjutant General of the Army, directly, by telegraph, of escape, giving name of prisoner, the organiza- tion to which he belonged at date of conviction, and date and place of escape. (Par. I, G. O. 208/08.) In Alaska and the insular possessions no report is called for by the War Department. "Model" form of telegram The Adjutant General, Washington, D. C. General Prisoner John Doe, formerly Company B, Second Infantry, escaped January fifteenth, nineteen fifteen. Fort Sheridan, Illinois. Jones, Commanding. [314] 318-319 ( Note : "Probably at ," or "Probably going to ,'' if known, should be added. Par. I, G. O. 208/08.) 2. Investigation of escape. Make rigid investigation of escape and see that strict disciplinary measures are applied with a view to punishing the responsible parties in every case where it is shown that escape was due to lax administration. (Par. II, G. i9/iS-) (b) Prison officer Disposal of personal effects. Same as in case of other prisoners. See Par. 318 (b), "Escape of any military prisoner." 318. Escape of any military prisoner. Action by — (a) Post commander Investigation of escape. Same as under Par. 317, (2.) (b) Prison officer in case of general prisoners, and by organization COMMANDER IN CASE OF OTHER PRISONERS Disposal of personal effects. The personal effects of military prisoners who have escaped from confinement, except such as possess some special value as keepsakes, may be disposed of by sale as in the case of effects of deceased soldiers, and the proceeds thereof, together with any money left by the prisoner in the hands of the company commander, be turned over to a quartermaster, who should account for the same in the manner provided for quartermasters' collections. The ofticer will take the quar- termaster's receipt for the amount paid him and forward the same to the Auditor for the War Department. (A. R. 940.) (Note: The regulations do not state specifically who shall take the action indicated, but it is presumed that in the case of a general prisoner the prison officer would be the logical person to do so, and in the case of other prisoners the organization commander would be.) 319. Examination for appointment as second lieutenant. Action by- (a) Applicant 1. Letter to post commander. 2. Form for individual record of candidate. 3. Testimonials or certificates as to moral character and fitness for the position. (b) Company commander I. Forwarding application. (c) Commanding officer 1. Appointment of board of officers in' certain cases. 2. Referring application to board. [315] 319 (contd.) 3. Forwarding examination papers to The Adjutant General of the Army. (a) Applicant I. Letter to post commander. Address a letter to the post commander requesting permission to take the preliminary examination, setting forth the following information : ^ (a) Branch of the service for which you desire to compete, with second and third choice. (b) Date of birth. Citizenship. Conjugal status and statement of service. (A. R. 29 and Par. 4, G. O. 64, 1915.) "Model" letter To : Commanding Officer. Subject : Examination for appointment as second lieutenant. 1. Under the provisions of A. R. 29, I would request that I be examined to determine my fitness for appointment as second lieutenant of infantry, cavalry, or field artillery. My choice is in the order named. 2. I was born Jan, i, 1890; am a citizen of the United States ; am single, and have served as an enlisted man in the Army as follows : Co. "B," 7th Inf., July 4/10 to July 3/13 3 yrs. Co. "A," 1st Inf., July 4/13 to date 2 yrs. 5 mos. .Total: 5 yrs. 5 mos. 3. The form for individual record of candidate is inclosed herewith. I incl. 2. Form for individual record of candidate. Submit with application, form for individual record of candidate. (Par. 8, G. O. 64, 1915.) (Note: See "Model form of individual record of candidate at end of this paragraph.) 3. Testimonials or certificates as to moral character and fitness for the position. Secure for submission to the officer conducting the examination testimonials or certificates as to your moral character and fitness for the position of a commissioned officer. (Par. II, G. O. 64, 1915-) (b) Company commander Forwarding application. Forward application, verifying statement of service given and stating whether soldier is a citizen of the United States; unmarried ; under 30 years on the first day of July of year in which appli- cant is to enter competition ; has served honorably not less than one year [316] 319 (contd.) in the Army as an enlisted man on or before that date; is physically sound; of good moral character, before and after enlistment; whether, if applicant is appointed second lieutenant, he would have any objection to the applicant's assignment to his organization, should a vacancy exiit therein, in case of objection stating reasons ; state aptitude of applicant for position sought. (A. R. 28, 20, and Pars. 7 and 8 G. O. 64, 1915.) "Model" form of indorsement 2863. 1st Ind. Co. "A," 1st Inf., Ft. Jay, N. Y., Dec. 5, ipiS- To Commanding Officer, approved. 1. Statements of the applicant as to service, citizenship, date of birth, and conjugal status are correct. 2. He is an excellent soldier of good moral character, and, as far as I can ascertain, was so before his enlistment. 3. I believe him to be thoroughly capable of performing the duties of the position sought, and in the event of his appointment as a second lieutenant I would have no objection to his assignment to my company, should a vacancy exist. I incl. Note If the candidate takes the preliminary examination at the post where he is serving, the regulations do not require that he be physically examined before appearing before the board. However, if the candidate is examined by a board away from the post where he is serving, his company com- mander should have him physically examined when his application is sub- mitted and a certificate from the examining surgeon should accompany the application. "Model" form of medical certificate Office of the Surgeon, Fort Jay, N. Y., December 5, 1915. I certify that Sergeant Harold T. King, Company "A," ist Infantry, has been critically examined and found to be physically able to perform the duties of a second lieutenant of the Army in any arm of the service to which he may be appointed. J. T. Clement, Major, Medical Corps, Surgeon. [317] ;5 (ccntd.) "MODEL" FORM FOR INDIVIDUAL RECORD OF CANDIDATE ( Furnished by the A. G. O. Accompanies application as Inclosure 1-. — Par. 8. G. O. 64 15. ) Give ibe exact- dale and place of your binh. I was born January 1, 1890. at Syra- cu.-e, N. Y. 2. Are vou married or sinEle? I am Siingle. i. Are you a citizen of the United Stales' ]f so, stale whether native bom or naturalized. citizen of the United States, native born. I am a 4. What schools have you attended and for what periods? Answer explicitly, giving dales and designations ol schools, as public schools, academies, district schools, colleges, manual-training schools, etc. Give also names and present addresses of presidents, superintendents, commandants, principals, professors, or teachers under the supervision of whom you were while attending schools, academies, colleges, elc. ] attended the public school? at Syracuse, N. Y. , from 1896 to 1906 , and Cornell Univnrsit.y from 1906 to 1910. JJames and present ad- dres.ses of professors, superintendents, and teachers are--Fublic Schools: Miss Grace Locke, 35 High .^.t . , Syracuse, N. Y. (Teacher), Miss Eva Smoot, 98 Tails St., Syracuse, N. Y., (Teacher); Miss Dora Warren, 109 9th St., Syracuse, N. Y. (Teacher); Dr. Ceorpje Davis, jihaca, N. Y., Professor, Cornell University; Dr. "Frank Faris, Ithaca, 'fi . Y., President, Cornell University. 5. In what profession or occupation have you been employed-' Answer explicitly, giving time, character of emplojmfnt, etc I have been employed in tiie following occupations -- - BookV.eeper for llolan & Co., Wholesale Coffee Merchants, from May 1906 to Sept., 1906, at which time" I left this posit ion to enter the University. Bookkeeper for J. W, Simms & Sons Co., Ithaca, N. Y. , from 1906 to 1910, while attending University; at which time I left this firm to enlist in the Army. (i. During what time have you supported yourself, totally or partially by your own labor' I have sup- ported m.vself by my cwn labor since Mav, 1906. ' Have you ever served in the Volunteers or organized Militia, or as a Cadet at the United States Mihlary Academy? Answer explicitly, giving State, arm of service, rank, dates, etc. I have never served in the Volunteers. Organised Militia, or as a Cadet at tlie U. S. Military Academy. 8 Stale concisely your service in the regular army, giving organizations in which you have served and names of ofhrers under whom you have served, with periods of such service (as near as possible) in each case My service in tine Regular Army is: Cc . "B," 7th Infantry, July 4 1910, to July 3, 191?; Co . "A . " 1st Infantry, July 4, 1913, to " date. Total service: 5 years and 5 months. Capt. J. T. Hoag and 1st Lieut. H. A. Miles, 7th Infantry, were company commanders of Co. "B," 7th Infantry, during my service in that company, and Major B. S. Dillard, 7th Infantry, was post commander, Capt. L. T Dean, 1st Infantry, has been in command of Co. "A," during my en- tire service in this company. 9 Stale the places of your residence since your twelfth birthday, giving dales between which you resided at each place. From my Igth birthday to Sept., 1906, I resided at Syracuse, N. Y. , and from Sept., 1906, to date of enlistment in 1910, at Ithaca, N Y. ^ 10. Stale the name and present address of each person by whom you were employed since your twelfth birthday, giving in each instance the nature of the employment and date of its beginning and ending. Nolan & Co., l36 Wain St., Syracuse, N. Y. Bookkeeper, May 15, 1906 to Sept. 1, 1906, J. W. Simms & Sons Co.. Ithaca, N. Y,. Book- keeper, Sept. 10, 1906. to June 30, 1910 HAROLD THOMAS KING Corporal , Co. "A," 1st Inf. (Signature with full name, rank, etc.) Sworn to and subscribed before me this 4th day of December. "A. D.. 1915. J. F. "Bell, 1st Lieut., 1st Infantry, J. A. , G,. C. M. [318] 320 (c) Commanding officer 1. Appointment of board of officers in certain cases. As soon as practicable after March i of each year in which an application is received, if applicant is serving at post, appoint, if practicable, a board of officers consisting of at least one medical officer and two line officers, exclusive of the immediate commander of the applicant, to conduct the preliminary examination. If it is impracticable to appoint a board, or if the applicant is not serving at a post, forward the application, through military chan- nels, to the commander of the district, territorial department, or division, if in the field. (A. R. 30 and Par. 9, G. O. 64/15.) (For "model" order convening board, see Par. 128-j.) 2. Referring application to board. Refer the application to the presi- dent of the board stating the applicant has been authorized to appear before the board for preliminary examination to determine his fitness for ■ appointment as second lieutenant in the Army. "Model" form of indorsement 5692. 2nd Ind. Hq. Ft. Jay, N. Y,, Mar. i, 1916. To Major G. H. Smith, ist Inf., president of the board of officers appointed by Par. I, S. O. 35, c. s., these headquarters. 1. The applicant is authorized to appear before the board appointed by the above quoted order, at the call of the presi- dent thereof, for the preliminary examination to determine 'his fitness for appointment as second lieutenant in the Army. 2. The attention of the board is invited to the require- ments of G. O. 64, W. D., 1915. I incl. 3. Forwarding examination papers to The Adjutant General of the Army. Upon receipt of the proceedings of the board forward all papers, through military channels, to The Adjutant General of the Army. (Par. 18, G. 0. 64, 1915.) 330. Furlough to Regular Army Reserve, Action by — (a) Soldier I. Application. (Only in case of men enlisted on or before Nov. i. 1916, and who desire to be furloughed to the Army Reserve after three years' active service.) (b) Company commander 1. Final statement. 2. Reservist's Descriptive Card. 3. Copy of Regulations for Regular Army Reserve and instruc- tions to reservist. [319] 320 (contd.) 4. Preparation of report of furlough to The Adjutant General of the Army. 5. Physical examination. 6. Compliance with A. R. 154, if soldier is furloughed while absent from his company. (c) Commanding officer 1. Signing and forwarding Reservist's Descriptive Card. 2. Forwarding report of furlough to The Adjutant General of the Army. (d) The Surgeon I. Physical examination. (a) Soldier Application. A soldier who enlisted on or before Nov. i, 1916, and who wishes to be furloughed and transferred to the Regular Army Reserve upon the completion of three years' active service, will at least thirty days prior to date on which he becomes eligible for transfer, submit his application on Form 437, A. G. O. [Par. 2 (2), Regulations for Regular Army Reserve and note on Form 437, A. G. O.] (b) Company commander 1. Final statement. When an enlisted man is furloughed to the Regular Army Reserve his account shall be closed and he shall be paid in full to the date such furlough becomes effective, including allowances provided by law for discharged soldiers. (Sec. 29, Act of Congress, approved June 3, 1916.) Final statements, in duplicate, are given the soldier. 2. Reservist's Descriptive Card. When a soldier is furloughed to the Regular Army Reserve he will receive a reservist's descriptive card (Form 443, A. G. O.), one copy of which will be forwarded to the commanding general of the department (or the commanding officer, United States troops, Panama Canal Zone, or the commanding officer, Porto Rico Regi- ment of Infantry) in which is located the address of the reservist as shown on the descriptive card. (Par. 17, Regulations for the Regular Army Reserve.) In practice the company commander prepares two copies of the Reservist's Descriptive Card (Form 443, A. G. O.), and which he signs with his initials, to the left of the place prepared for signature. The two copies are sent to the post commander, who signs them, forward- ing one to the department or other commander indicated above, and returning the other to the company commander for delivery to the soldier with his final statements. In preparing the descriptive list be sure to enter under, "Remarks," the reservist's new address. [320] 320 (contd.) 3. Copy of Regulations for Regular Army Reserve and instructions to reservist. Give the reservist a copy of the Regulations for the Regular Army Reserve and instruct him that he is required to report his address on the first of each quarter and any change of address whenever it occurs; to present himself for identification about January ist and July 1st each year to the postmaster through whom his mail is received, or to any ofilicer of the Army, including Officers' Reserve Corps, Navy, Marine Corps, or the National Guard ; to report annually for 15 days' field train- ing if so ordered; and to report wherever ordered by a department com- mander when the Regular Army Reserve is mobilized for active service, by order of the President, in event of actual or threatened hostilities. (Par. 17, Regulations for the Regular Army Reserve.) 4. Preparation of report of furlough to The Adjutant General of the Army. When a soldier is furloughed to the Regular Army Reserve, report of furlough (Form 559, A. G. O.) will be forwarded to The Adjutant General of the Army direct. (Note on form and Par. 17, Regulations for the Regular Army Reserve.) The regulations do not state who will for- ward this report — that is, whether it will be forwarded by the company commander or the post commander. It is thought, however, that the same procedure should be followed as in the case of the reservist's descriptive card— that is, the report (Form 559, A. G. O.) should be prepared, initialed and submitted by the company commander (with the descriptive card) to the post commander, who signs and forwards it to The Adjutant General of the Army. 5. Physical examination. About one month prior to the date when a soldier may or must be furloughed to the Regular Army Reserve he will be examined by a medical officer as to his physical condition. If the soldier be furloughed, the result of the physical examination will be noted on the reservist's descriptive card. In case he is found to be physically disqualified for service, steps will be immediately taken for his discharge on surgeon's certificate of disability in accordance with exist- ing instructions governing such discharge. (Par. 9, Regulations for Regular Army Reserve.) 6. Compliance with A. R. 154, if soldier is furloughed while absent from his company. If a soldier is furloughed to the Regular Army Reserve while absent from his organization, the same papers as mentioned above will be prepared, and his organization commander will be furnished a partial descriptive list, containing such data as pertains to his military status or accounts while absent. (Par. 34, Regulations for the Regular Army Reserve and A. R. 154.) [321] 321 (c) Commanding officer 1. Signing Reservist's Descriptive Card. The post commander signs in duplicate, the Reservist's Descriptive Card (Par. 27, Regulations for the Regular Army Reserve), one copy of which, in practice, is returned to the company commander for delivery to the soldier and the other copy is forwarded by the post commander to the department or other com- mander indicated in Par. 17, Regulations for the Regular Army Reserve. 2. Forwarding report of furlough to The Adjutant General of the Army. The post commander signs and forwards to The Adjutant General of the Army the report of furlough that has been prepared and initialed by the company commander. [See remarks above, under, "Company commander" (4).] (d) Surgeon Physical examination. When the soldier presents himself he is given a physical examination as required by Par. 9, Regulations for Regular Army Reserve. 321. Insane soldier. Action by — (a) Senior medical officer 1. Report to the commanding officer. 2. Information to soldier's organization commander. (b) Organization commander I. Certificate of disability for discharge. f c) Post commander 1. Board of officers. 2. Report to The Adjutant General of the Army. 3. Papers to be forwarded to The Adjutant General of the Army. 4. Effects to be forwarded to the Superintendent, Government Hospital for the Insane. 5. Transportation and subsistence. 6. Commutation of rations. (d) Noncommissioned officer in charge 1. Telegraphic report to The Adjutant General of the Army. 2. Report to The Adjutant General of the Army after leaving patient at hospital. (a) Senior medical officer I. Report to commanding officer. Report case to the commanding officer with request that a board of officers be appointed to make the examination required by A. R. 465. (Custom.) [322] 321 (contd.) 2. Information to soldier's organisation commander. Furnish the soldier's organization commander a statement giving the cause of disa- bility and such other information as may be necessary for the preparation of the certificate of disability for discharge. (Custom.) (b) Organization commander Certificate of disability for discharge. Prepare and send to the surgeon a certificate of disabilitj^ for discharge. (Instruction on Form 17, A. G. O.) (Note: Certificate of disability for discharge will not be made in duplicate. A. R. 159.) (c) Post commander 1. Board of officers. Appoint a board of not less than two medical officers to make a critical examination of the soldier. (A. R. 465.) For "model" order convening board, see Par. 128 (k). 2. Report to The Adjutant General of the Army. Submit to The Adjutant General of the Army, through military channels, a report accom- panied by — (a) Proceedings and findings of the board giving the diagnosis. (b) A detailed account of the medical history of the case. (c) A statement as to whether the disability was or was not incurred in line of dut}'. (d) A statement as to whether the patient, if discharged from the service, can be released from military control without danger to himself or others. (A. R. 465.) (Note: Form 484, A. G. O., for proceedings of board of medical officers, contains headings for the statements required under [a] and [c]. Con- sequently it is not necessary to give this information again, separately, in the above report.) 3. Papers to be sent to The Adjutant General of the Army. In case soldier is ordered to the Government Hospital for the Insane, send all papers, including his descriptive list, certificate of disability, and form of medical certificate required by the Department of the Interior, directly to The Adjutant General of the Army on the date of soldier's departure from the post. (A. R. 465.) "Model" form of letter transmitting papers To : The Adjutant General of the Army. Subject: Papers in the case of Pvt John Smith. In compliance with A. R. 466, I would transmit herewith the following papers in the case of Pvt. John Smith, Co. "A," 50th Inf., who was this day sent to the Government Hospital for the Insane, Washington, D. C. : Descriptive list. [323] 321 (contd.) Certificate of disability. Medical certificate required by the Departmeift of the Interior. Deposit book. 4 incls. 4. Effects. Prior to the departure of the soldier, prepare and sign an inventory of his effects, in duplicate, and send one copy, together with money and other valuables, by registered mail to the Superintendent, Government Hospital for the Insane, Washington, D. C, retaining the duplicate copy for the post records. The other effects, such as clothing, will accompany the patient and attendant as baggage. (A. R. 466.) "Model" form of letter transmitting effects, etc. To : The Superintendent, Government Hospital for the Insane. Subject: Inventory of effects, etc., of Pvt. John Smith. In compliance with A. R. 466, I would transmit herewith inventory of effects and a postal money order for $15, belong- ing to Pvt. John Smith, Co. "A," 50th Inf., who was this day sent to the Government Hospital for the Insane, Washington, D. C. 2 incls. "Model" form of Inventory of Effects Madison Barracks, N. Y., August IS, 1916. INVENTORY OF PERSONAL EFFECTS OF PVT. JOHN SMITH, CO. "A," 50TH INF., TRANSFERRED TO THE GOVERNMENT HOSPITAL FOR THE INSANE, WASHINGTON, D. C. I bundle of letters, 1 bundle of photographs, 2 discharge certificates, I safety razor, I mug, shaving, I brush, shaving. W. A. Hall, Col., soth Inf., Commanding. 5. Transportation and subsistence. On departure of the patient from the post give such orders to the noncommissioned officer in charge as will provide for transportation for the necessary attendants to the institution and return to post, also subsistence during their absence (A. R. 468). [324] 322-323 (For "model" order, see par. 137-g, if order is issued by post commander.) 6. Connnutation for the patient. If payment of commutation is authorized under A. R. 1223, the commutation for the patient may, upon written orders from the commanding officer, be paid in advance to, and receipted for by, the noncommissioned officer to whose charge the patient is committed. (A. R. 468.) (c) Noncommissioned officer in charge 1. Telegraphic report to The Adjutant General of the Army. Report to The Adjutant General of the Army, by telegraph, at least 24 hours in advance, the probable time and place of arrival in Washington. (A. R. 467.) "Model" form of telegram The Adjutant General, Washington, D. C. Will arrive Union Station eight a. m. tomorrow with insane patient. Kline, Sergeant. (Note. — Before departure from post secure an official telegraph form, with certificate signed by the adjutant.) 2. Report to The Adjutant General of the Army for further instruc- tions. After leaving the patient at the hospital, report to The Adjutant General of the Army for further instructions. (A. R. 467.) 322. Injury to civilian employee. Action by — Quartermaster: 1. Report to Quartermaster General of injury. In case of injury to civilian employee who is entitled to the benefits of the compensation act of May 30, 1908, as amended, and which incapacitates for work for one day or longer, submit as soon as practicable to the Quartermaster General of the Army, report on C. A. Form ib. (Page 102, Cir. 12, Q. M. G. O., 1916.) 2. Report to Quartermaster General of termination of injury. As soon as disability from injury terminates, submit to the Quartermaster General of the Army, report on C. A. Form 2b. (Page 102, Cir. 12, Q. M. G. O., 1916.) 323. Loss or destruction of private property in public service. Action by — (a) Claimant: I. Application for board of officers. (b) Commanding officer: I. Appointment of board. [325] 324 (a) Claimant I. Application for board of officers. Apply to commanding officer for appointment of a board of officers to investigate the loss or destruction (A. R. 726). Secure, for submission to the board, in the form of affidavits and certificates, the evidence on which the claim is to be based. "Model" letter To: Commanding Officer. Subject: Board of Officers under A. R. 726. Under the provisions of A. R. 726, I would request that a board of officers be appointed to investigate the loss of one pair of private field glasses stolen from me on or about May 12, 1916, and which I was using at the time in the public service in line of duty. (b) Commanding officer I. Appointment of board. Appoint a board of officers, as requested. (A. R. 726.) (For "model"' order convening board, see Par. 128 [e].) (For "model" proceedings of board, see Par. 345.) Note The proceedings will be forwarded to The Adjutant General of the Army, through military channels, for submission to the Auditor for the War Department. (A. R. 276 and Cir. 3, 1909. See Par. 28, this book.) 324. Release of general prisoner. Action by — (a) Commanding officer: 1. Examine all orders fixing or modifying term of confinement. 2. Transportation to home, or elsewhere, as prisoner may eleot in certain cases. (b) Officer in charge of prisoners : 1. Notification to Quartermaster. 2. Uniform clothing left by general prisoner. 3. Notification to Quartermaster of deposits, in case of no quartermaster at the place of release. (c) Quartermaster : 1. Issue of suit of citizens' outer clothing. 2. Donation. (a) Commanding officer I. Examine all orders fixing or modifying term of confinements Prior to the release of a general prisoner examine all orders fixing or modifying [326] 324 (contd.) the term of confinement and verify the date of expiration of the prisoner's sentence before giving an order for his release. (A. R. 941.) "Model"' order for release To : The Officer of the Day. Subject: Release of General Prisoner Robert Roe. The commanding officer directs that General Prisoner Robert Roe, whose sentence expires this date, be released from confinement and reported to the Quartermaster for a suit of citizens' outer clothing and a donation of $5.00. (Note. — These instructions may be given to the Officer of the Day verbally.) 2. Transportation to home, or elsewhere as prisoner may elect in certain cases. Issue orders for transportation for the prisoner to his home (or elsewhere as he may elect) in case he has been held under a sentence of dishonorable discharge and confinement for more than six months, provided the cost shall not be greater than to the last place of enlistment. (Page 21, Bull. 12, 1915.) "Model" order To: The Quartermaster. Subject: Transportation for General Prisoner Robert Roe. 1. The commanding officer directs me to inform you that General Prisoner Robert Roe, who was dishonorably dis- charged pursuant to sentence of a general court-martial, pro- mulgated in G. C. M. O., 465, Hq. Eastern Dept, 1916, has this date been released from confinement and should be furnished transportation to his home, or elsewhere as he may elect, provided the cost shall not be greater than to the place of last enlistment. 2. He was last enlisted at Fort Slocum, N. Y. Note The law authorizes transportation to be furnished to general prisoners on their discharge from the Disciplinary Barracks or from any -place in which they have been held under a sentence of dishonorable discharge and confinement for more than six months, or from the Government Hospital for the Insane after transfer thereto from such barracks or place, to their homes (or elsewhere as they may elect), provided the cost in each case shall not be greater than to the last place of enlistment. (Page 21, Bull. 12, 1915-) [327] 324 (contd.) (b) Officer in charge of prisoners 1. Notification to Quartermaster. Furnish the Quartermaster, in duplicate, a certificate of the following tenor: To the Quartermaster: I would inform you that General Prisoner Robert Roe serving sentence per G. C. M. O., 465, Hq. Eastern Dept., June 18, 1916, will be released from confinement Nov. 17, 1916, per expiration of sentence. Henry J. Harris, 1st Lieut., 75th Inf., Officer in charge of Prisoners. (Note. — At some posts it is customary for this information to be furnished the quartermaster by the adjutant.) 2. Uniform clothing left by general prisoner. Collect all articles of outer uniform clothing (except shoes) issued to the prisoner while in the service or during confinement and turn them over to the quartermaster. (A. R. 1170; Par. I, G. O. 67, 1915.) 3. Notification to quartermaster of deposits, in case of no quarter- master at the place of release. In case the prisoner has deposits, and there is no quartermaster at the post, at least one week before the release of the prisoner, notify the quartermaster to whom the prisoner wishes to apply for payment of deposits, the amount thereof. This notification should be in the hand writing of the prison officer and the prisoner's name should be affixed thereto. (This is a matter of custom, based on common sense, as it is not covered by regulations.) "Model" form of letter To: Quartermaster, Governors Island, N. Y. Subject: Payment of deposits of General Prisoner Robert Roe. 1. I would inform you that General Prisoner Robert Roe, who will be released per expiration of term of sentence February 22, 1917, will apply to you for payment of his deposits, amounting to three hundred and sixty-five dollars ($365). 2. This is his signature : Robert Roe. (c) The Quartermaster I. Issue of suit of citizens^ outer clothing. Upon the release of a general prisoner from confinement, issue to him a suit of citizens' outer clothing to consist of hat or cap, coat, pair trousers, shirt, necktie, vest, [3281 325 collar, and overcoat (when required), cost not to exceed $io (A. R. 1 170.) (Note. — No receipt is gotten for these articles, which are I'.ropped as expended on Form 203, Q. M. C.) 2. Donation of $3. Give $5 to each dishonorably discha. ,< "i prisoner released from confinement under court-martial sentence in > r t? dis- honorable discharge, getting his receipt for same on Form 334-a, VV. D. (Authority for donation is contained in the annual Army app ")p,iatioii bill.) 325. Surrender or delivery of deserter. Action by — Post commander: 1. Report to The Adjutant General of the Army. 2. Report to deserter's organization, and, in certain cases to The Adjutant General of the Army. 3. Inquiry. 4. Telegraphic report to The Adjutant General of the Army in certain cases. 5. Preparation of affidavit and report to The Adjutant General of the Army in certain cases. 6. Examination. 7. Physically fit for service. 8. Physically unfit for service. Post commander 1. Report to The Adjutant General of the Army. When a deserter surrenders or is delivered, the commanding officer will immediately send to The Adjutant General of the Army, on the form provided for that purpose, a report stating whether the deserter surrendered or was apprehended, the date and place of surrender or delivery, and, if the man was apprehended, the name and official status, if any, of the person who delivered him to the military authorities. (A. R. 126J/2.) 2. Report to deserter's organization commander, and, in certain cases, to The Adjutant General of the Army. If a deserter is received at a post other than the station of his company, submit report to the commanding officer of the deserter's company or detachment, with date and place of apprehension, or surrender, and such other data as may be possessed requisite to the preparation of charges. If, however, the deserter's company or detachment is stationed in Alaska or beyond the continental limits of the United States, submit also a similar report to the War Department. (A. R. 120.) [329] 325 (contd.) "Model" form of report From : C. O., Madison Bks., N. Y. To: C. O., Co. "D," 47th inf. Subject: Surrender (or appreliension) of Pvt. Jones. In compliance with A. R. 120, I would report that Pvt. John Jones, Co. "D," 47th Inf., who deserted Aug. 26, 191 5, surren- dered himself at this post yesterday, May 16 (or, that Pvt. John Jones, Co. "D," 47th Inf., who deserted Aug. 26, 1915, was apprehended May 14, 1916, at Watertown, N. Y.), and was delivered at this post today by John C. Clarke, Police officer, of Watertown, N. Y. W. C. Norman, Col., 47th Inf. 3. Inquiry. Cause immediate inquiry to be made of deserter in regard to dates of his enlistment and desertion. (A. R. 125.) 4. Telegraphic report to The Adjutant General of the Army in certain cases. If dates of his enlistment and desertion indicate that trial is barred by law and the deserter claim.s to have been within the limits of the United States during two years subsequent to the date ol the expiration of his term for which he was enlisted, telegraph to The Adjutant General of the Army for verification of the service claimed by the deserter. (A. R. 125.) "Model" form of telegram The Adjutant General, Washington, D. C. John Smith surrendered today. Claims he enlisted July tenth, nineteen eleven and deserted as private from Co. "A," first Infantry June fifteenth nineteen twelve. Verification of dates requested. Jones, Commanding. 5. Preparation of affidavit and report to The Adjutant General of the Army in certain cases. If it is determined that trial js barred by law, require the deserter to file an affidavit asserting his claim, and set him at liberty with instructions to apply by letter to The Adjutant General of the Army for a "deserter's release," and report action directly to The Adjutant General of the Army, forwarding with report the affidavit of the deserter. (A. R. 125.) [330] 325 (contd.) "Model" form of affidavit State of New York,] Plattsburg Bks., [^ss. County of Clinton. J Personally appeared before me, the undersigned authority for administering oaths, one Pvt. John Smith, Co. "A," ist Inf., who, being duly sworn according to law, deposes and says that he enlisted in the Army of the United States July lo, 1911, and deserted from Co. "A," 1st Inf., at Madison Bar- racks, N. Y., June 15, 1912; that at no time between the date of his desertion and the date of his surrender was he outside . the limits of the United States, having lived in Albany, N. Y., from a few days after his desertion until about January i, 1914, and in Rochester, N. Y., since, that date to two days ago, when he left to surrender himself to the commanding officer at Plattsburg Barracks, N. Y. John Smith. Sworn to and subscribed before me this tenth day of September, nineteen hundred sixteen. Henry J. Davis, 1st Lieut., 40th Inf., Judge Advocate, Special Court. "Model" report to The Adjutant General of the Army From: C. O., Plattsburg Bks., N. Y. To: The Adjutant General of the Army. Subject: Release of Deserter John Smith. 1. I would report that one John Smith surrendered at this post Sept. 3, 1916, as a deserter from Co. "A," ist Inf., claim- ing he enlisted July 10, 191 1, and deserted June 15, 1912. 2. I wired your office Sept. 3, 1916, for verification of dates of enlistment and desertion and received answer that they were correct. 3. Smith has made affidavit to the effect that at no time from the date of his desertion to that of his surrender was he outside the jurisdiction of the United States. His affidavit is enclosed. 4. He was, therefore, set at liberty today and instructed to apply to The Adjutant General of the Army for a "deserter's release." I Incl. A. R. Post, Col., 40th Inf. [331] 326 6. Examination. Cause a soldier who has been apprehended or surrendered, and whose trial is not barred by law, to be examined by a medical officer. (A. R. 126.) "Model" form of certificate of medical officer (To be submitted to post commander) Fort Niagara, N. Y., Oct. 23, 1915. In compliance with A. R. 126, I report that I have critically examined Pvt. John Smith, Co. "A," ist Inf., and find him . fit for service (or, unfit for service on account of .) R. A. Roberts, Capt., Med. Dept. 7. Physically fit for service. If the soldier is physically fit for service dispose of the case as the interest of the Government may dictate, viz: (a) Causing charges to be prepared and forwarding them to Dept. Hdqrs. for trial by general court. (b) Referring the charges to a special court. (c) Removal of charge as having been erroneously made. (A. R. 126.) (For "model" order removing charge of desertion, see Par. 1333^.) 8. Physically unfit for service. If the soldier is physically unfit for service, and desertion is admitted, submit a report, showing cause of unfitness, to the department commander; if the soldier refuses to admit desertion and it is deemed inadvisable to try him, application should be made for authority to discharge him without trial. (A. R. 126.) 326. Surrender or delivery of escaped general prisoner. Action by- COMMANDING OFFICER: Report to The Adjutant General. When an escaped general prisoner surrenders or is delivered, the commanding officer will immediately send to The Adjutant General of the Army, on the form provided for that purpose, a report statin'g whether the general prisoner surrendered or was apprehended, the date and place of surrender or delivery, and, if the man was apprehended, the name and official status, if any, of the person who delivered him to the military authorities. (A. R. 126^.) Notes I. A recaptured general prisoner will forfeit good -conduct time previ- ously earned, and may, in addition, be tried by court-martial. (Par. 279, M. I. G. D.) [332] 327 2. A reward of $50 will be paid for the apprehension and delivery of an escaped general prisoner at a military post. (A. R. 121.) 327. Transfer of prisoner to place of confinement. Action by — (a) Commanding officer: 1. Order transferring prisoner to post or prison, place of confinement. 2. Papers to be sent in certain cases. (b) Officer in charge of prisoners: 1. Clothing to be forwarded in certain cases. 2. Preparation of papers. 3. Articles of personal property, etc. (a) Commanding officer I. Order transferring prisoner to post or prison designated as the place of confinement. Upon the receipt of an order promulgating the sen- tence of a prisoner and which directs that he be sent to the post or prison designated as the place of confinement, issue the necessary orders trans- ferring him to the post or prison designated. (For "model" order, see Par. 132.) 2, Papers to be sent in certain cases. Send under seal, by person in charge of prisoners to the commanding officer of the post or prison to which the prisoner is transferred the following papers : 1. Service record (in case of garrison prisoner.) 2. Orders promulgating and modifying sentence. 3. Statement of conduct while under sentence to date. 4. Complete inventory of personal property. 5. Deposit book in case prisoner has deposits. (A. R. 938 and Par. II, Bull. 11/15.) Notes I. In the case of a general prisoner, under sentence for statutory or common-law crimes or misdemeanors either alone or in connection with purely military offenses, the papers noted above, e.xcept the service record, together with the following additional papers will be sent. 1. Discharge certificate. 2. A final statement, in duplicate, if the prisoner has deposits, or in case no final statement is furnished a statement in writing showing the reason therefor. 3. A certified copy of prisoner's record (Form 387, A. G. O.) in lieu of the descriptive list. (A. R. 140; 938 & Par. II, Bull. 11/15) Note: In case the same order promulgating the sentence also directs the transfer of the prisoner to place of confinement, see par. 315 for the [333] 328 papers to be prepared by the organization commander, covering dis- honorable discharge.) 2. In case a prisoner convicted of purely military offenses is trans- ferred to the United States from the Philippine or Hawaiian Department, China, the Canal Zone, Alaska, or from any other place outside the con- tinental limits of the United States, his service record, completed to date of transfer if the prisoner is imder a suspended sentence of dishonorable discharge, or to date of dishonorable discharge if he has been dishonorably discharged, will be sent, under seal, in addition to the other papers herein- before described. (b) Officer in charge of prisoners 1. Clothing to be forwarded. All serviceable clothing which belongs to a prisoner, and his blankets, will accompany him to the place designated for his confinement, and will be fully itemized on the clothing list. The guard in charge of the prisoner during transfer will be furnished with a duplicate of this list and will be held responsible for the delivery, with the prisoner, of all articles itemized therein. At least one serviceable woolen blanket will be sent with every such prisoner so transferred. (A. R. 939.) 2. Preparation of papers. Carefully prepare all papers that are to be sent with him and submit them to the post commander in order that they can be sent under seal to the commanding officer of the post or prison to which the prisoner is transferred, as required by A. R. 938, and Par. II, Bull, ii/is. 3. Articles of personal property. Turn over to the guard all articles of personal property which the prisoner is not permitted to keep in his possession, to be delivered to the commanding officer of the post or prison to which the prisoner is transferred. (Pars. 258 & 265 M. I. G. D.) 328. Transfer of enlisted man from one organization to another. Action by — Organization commander: 1. Forwarding of service record. 2. Quartermaster property in possession of soldier. 3. Personal equipment. 4. Allotment. 5. Deposits. 6. Delinquency record. I. Porzvarding service record. When an enlisted man is detached from his company, his service record will be forwarded by indorsement to his new commanding officer. When it can be avoided, the service record will not be intrusted to the soldier, but to an officer or noncom- [334 1 328 (contd.) missioned officer under whose charge he may be, or it may be forwarded by mail. (A. R. 104.) Read carefully all the notes on the service record and comply with them. 2. Quartermaster property in possession of soldier. Note on descrip- tive list articles of quartermaster property in possession of soldier, such as trunk locker, blankets, overcoat, poncho, slicker, and sweater. (A. R. 1023.) 3. Personal equipment. Articles of personal equipments or other ordnance property which a detached soldier carries with him, or for which he may be indebted to the United States at the time of his trans- fer, will be entered on quadruplicate invoice and receipt transfer blanks (Ordnance Department Form No. 152). The blanks will, when practicable, indicate the destination of the soldier. Each of the four copies will be signed by the accountable officer, or the issuing officer in his name, and by the soldier acknowledging receipt of the stores, including those missing. Two of these signed blanks will be forwarded with the service record of the soldier; the other two constitute the voucher (original and retained copies) under which the accountable officer will drop from his return the articles enumerated on the voucher, or secure replacement of the articles by turning them over to the post or other supply officer. On arrival of the soldier at his destination, all articles appearing on the transfer blank accompanying the service record will be taken up by the officer accountable for the property of the organization to which he reports who will receipt for the same on this blank and forward one of the two signed copies of it immediately to the Chief of Ordnance, and keep the other copy for file with the retained 'copy of his return. All articles missing on arrival will be charged against the soldier in the usual manner. (A. R. 1535.) 4. Allotment. In case of allotment make report at once to the Quar- termaster General of the Army. (A. R. 1356.) "Model" form of report To : - The Quartermaster General. Subject: Allotment in case of Pvt. John Smith. In compliance with A. R. 1356, I would report that Pvt. John Smith, who has an allotment of $10 per month for 12 months, commencing March i, 1916, was this day transferred from Co. "A," 50th Inf., to the 128th Co., C. A. C, per par. 9, S. O. 100, Eastern Dept., 1916. 5. Deposits. In case of deposits make prompt report directly to the Quartermaster General of the Army. (A. R. 1361.) [335] 328 (contd.) "Model" form of report To : The Quartermaster General. Subject: Deposits in case of Pvt. John Smith. In compliance with A. R. 1361, I would report that Pvt. John Smith, who has deposits amounting to $120, has this day been transferred from Co. "A," 50th Inf., to the 128th Co., C. A. C, per par. 9, S. O. 100, Eastern Dept, 1916. 6. Delinquency record. It is customary to forward to the command- irg officer of the company to which the soldier is transferred, the soldier's delinquency record, showing punishments awarded by the company com- mander. 1 3,^6 1 329-330-331-332 CHAPTER XX CHARGES 329. Submission of charges. All charges for trial by court- martial will be prepared in triplicate, using the prescribed charge sheet (Form No. 594, A. G. O.) as first sheet and using such additional sheets of ordinary paper as are required. (Par. i, page 333, Manual for Courts- Martial.) See Par. 337 for forms for charges. 330. Special and general court-martial charges. In some of the territorial departments there are special instructions about the preparation of special and general court-martial charges. Find out what instructions, if any, have been issued in your department and comply with them. See Par. 337 for forms for charges. 331. Investigation of charges. Before forwarding charges for trial by general court-martial, they must be carefully investigated by the commanding officer, or an officer designated by him other than the officer preferring the charges, who will report to the commanding officer, orally or otherwise, the result of such investigation. The officer investigating the charges will afford to the accused an opportunity to make any state- ment, offer any evidence, or present any extenuation that he may desire to have considered in connection with the accusations against him. If the accused desires to submit nothing, the indorsement will so state. The report of the investigation must contain: 1. An expression of opinion of the investigating officer as to whether the charges can be sustained. 2. The substance of such material statement, if any, as the accused may have voluntarily made in connection with the case during the investi- gation thereof. 3. A summary of the extenuating circumstances, if any, connected with the case. (Par, 76, Manual for Courts-Martial.) 332. "Model" report of investigating officer (a) Camp Gaillard, C. Z., March 12, 191 7, Memorandum for the C. O. : I have investigated the charges herewith against Pvt. Smith, and, in my opinion, they can be sustained. He did not wish to submit anything. (Or, he did not wish to submit any evidence, but voluntarily made an immaterial statement which does not extenuate the offense with which he is charged.) Betts J. Stebs, Major, 29th Inf. [337] 333 Or, (b) I have investigated the charges herewith against Pvt. Smith, and, in my opinion they can be sustained. Under oath (or, not under oath), Pvt. Smith voluntarily made, in substance, the following material state- ment : 3|C3(! J(I IK 'p •!» 'P •(• 'P •(* n^ •1' He also introduced the witnesses named below, who, under oath, made the extenuating statements indicated : SERGT. JOHN A. JONES, CO. "A," 29TH INF.: PVT. THOMAS JENKS, CO. "B," 29TH INF.: John A. Som, Major, 29th Inf. Notes 1. An officer detailed to investigate charges is, under A. R. 684, empowered to administer oaths, and all witnesses examined should be examined under oath. It is optional with the accused as to whether he will testify under oath or merely make an unsworn statement. 2. The investigating officer should alwaj^s carefully explain to the accused that the investigation is in no waj^ whatsoever a trial, and that the accused is not required to make a statement of any kind, or submit any evidence, unless he so desires, and whatever he says or submits must be entirely voluntary on his part. 333. Summary of testimony expected. When charges are to be tried by a court other than summary, they will be accompanied by a brief statement of the substance of all material testimony expected from each material witness, both those of the prosecution and those of the defense. (Par. I, page 333, Manual for Courts-Martial.) "Model" of summary of evidence U. S. VS. PVT. CHARLES ENGEL, JR., CO. "C," 29TH INF. Summary of Evidence Expected from Each Witness CAPT. JAS. A. ROSS, 29TH INF. I will testify as follows: About 4:15 A. m., Feb. 2, 1916, while inspecting Post No. 5, as Officer of the Day, I found Pvt. Engel sound asleep, and had to shake him by the shoulder to wake him up. He admitted to me that he had been asleep, but claimed he wasn't feeling well when he was posted. Jas. a. Ross, Capt., 29th Inf. SERGT. HENRY J. HARRIS, CO. "A," 29TH INF. I will testify as follows: About 4:15 a.m., Feb. 2, 1916, while accompanying the Officer [338] 334-335 of the Day, Capt. Jas. A. Ross, 29th Inf., on a tour of inspection of the guard, Pvt. Engel, who was posted on Post No. 5, was found sound asleep and the Officer of the Day had to shake him by the shoulder to wake him up. Henry J. Harris, Sergt., Co. "A," 29th Infantry. 334. Papers to accompany charges. When charges are preferred for trial other than by summary court, they will be accompanied by: 1. A brief statement of the substance of all material testimony expected from each material witness, both those for the prosecution and those for the defense, together with all available and necessary information as to any other actual or probable testimony or evidence in the case ; and 2. In the case of a soldier, by properly authenticated evidence of convictions, if any, of an offense or offenses committed by him during his current enlistment and within one year next preceding the date of the alleged commission by him of any offense set forth in the charge. (Par. I, page 333, Manual for Courts-Martial.) 335. Indorsement forwarding charges. In his indorsement for- warding charges for trial by general court-martial, the commanding officer will include : 1. The name of the officer who investigated the charges; 2. The opinion of both such officer and himself as to whether the several charges can be sustained ; 3. The substance of such material statement, if any, as the accused may have voluntarily made in connection with the case during the investigation thereof ; 4. A summary of the extenuating circumstances, if any, connected with the case ; and 5. His recommendation of action to be taken. "Model" indorsement 1ST Ind. Hq. Fort Niagara, N. Y., March 12/17. To Comdg. Genl., Eastern Dept. 1. These charges have been investigated by Major John A. Smith, 50th Inf., who reports as follows: "I have investigated these charges and in my opinion they can be sustained. The accused declined to make any statement or present any evidence." 2. In my opinion the charges can be sustained, and trial by general court-martial is recommended. Evidence of two previous convictions, and synopsis of evidence from witnesses, are inclosed. 4 incls. S. C. Allen, Col. 50th Inf., Comdg. 1339] 336-337 Or. 1. I have personally investigated this case and am of the opinion that the charges can be sustained. 2. Trial by general court-martial is recommended. 3. Evidence of two previous convictions, and synopsis of evidence from witnesses, are inclosed. 4 incls. S. C Allen, Col. 50th Inf., Comdg. 336. Weekly report of charges on hand. On Saturday of each week each judge-advocate of a general court-martial will report, through the president of the court and the post commander, to the convening authority, a list of charges on hand, showing the date of receipt of each , and if any case has been in the hands of the judge-advocate for one week or more and the record of trial has not been forwarded to the convening authority, the report will include a statement of the reasons for the delay. No record need be made of this report by the president of the court or the commanding officer. (Par. 104, Manual for Courts-Martial.) "Model" report Camp Gaillard, C. Z., September 30, 1916. From : Judge-Advocate, General Court-Martial. To: Commanding General, U. S. Troops, Ancon, C. Z. Subject: Report of Charges. No. Name Rank Company Date Rec'd 2 DeMartin, Michal Pvt. E, 29th Inf. Sept. 23, 1916. 3 Mark, Nathan Pvt. E, 29th Inf. Sept. 23, 1916. These cases were tried on Friday, September 29, 1916. John W. Slang, 1st Lieut., 29th Infantry 1ST Ind. Camp Gaillard, C. Z., September 30-16 — ^To Commanding Officer. Jas. a. Ross, Major, 29th Inf., President, G. C. M. 337. Forms for charges and specifications. The following instructions regarding the preparation of charges, specimen charges, and forms for charges and specifications, are taken from Appendix 4, Manual for Courts-Martial : INSTRUCTIONS The following forms for charges and specifications will constitute a general guide for use in the drafting of charges and specifications under [340] 337 (contd.) the several articles of war, not only for offenses provided for in the forms, but for offenses not so provided for : (a) When there is more than one charge the charges will be numbered, using the Roman numerals, viz., I, II, etc. (b) When there is more than one specification under a charge the specifications under that charge will be numbered, using the Arabic numerals viz., i, 2, etc. (c) The form provided for the charge will not in any case be abbre- viated, added to, or deviated from. (d) The several forms provided for specifications will be added to or deviated from only when circumstances make such addition or deviation desirable, but in charging minor offenses with a view to trial by summary court they may in proper cases be abbreviated. (e) The words inclosed in parentheses or brackets, or both, in the forms for specifications may or may not be used, as circumstances require. (f) The blanks inclosed in parentheses in the forms for specifications indicate that, in a proper case, a proper substitute may be used for the next preceding inclosure in parentheses. (g) The name of the accused as entered in the specification should except in a case in which the jurisdiction of the court over the person is not dependent upon his being a person subject to military law, be accom- panied by such descriptive language as will show that he is a person subject to military law and therefore subject to the jurisdiction of the court — as Pvt. John- Doe, Company , Infantry; Pvt. John Doe, United States Marine Corps, detached for service with the Army by order of the President ; John Doe, a retainer to the camp ; John Doe, a person accompanying the Army of the United States without the territorial jurisdiction of the United States ; John Doe, a person serving with the Army of the United States in the field ; John Doe, a general prisoner; John Doe, a person under a sentence adjudged by a court-martial. (h) The place and date of the commission of the alleged offense will ordinarily be stated in the body of the specification and not in a separate line at the end thereof. (i) The words "officer preferring charge," or words of similar import, will not be used in connection with the signature of the officer who sub- scribes the charges. SPECIMEN CHARGES (To be placed on charge sheet, Form No. 594, A. G. O.) Charge I: Violation of the 54th Article of War. Specification: In that Private John Doe, Company F, 29th Infantry, did, at Fort Jay, New York, on July 24, 191 7, without having first received [341] 337 (contd.) a regular discharge, by concealing willfully the fact that he was at the time of such enlistment a private under the name Richard Roe, in Com- pany A, 2d Infantry, again enlist in Company F, 29th Infantry, and that he has at Fort Jay, New York, since said enlistment received allowances thereunder. Charge II : Violation of the 58th Article of War. Specification: In that Private John Doe, Company F, 29th Infantry, did, at Fort Jay, New York, on or about March 6, 1917, desert the service of the United States, and did remain absent in desertion until he was apprehended at Fort Jay, New York, on or about July 24, 1917. Charge III : Violation of the g6th Article of War. Specification i: In that Private John Doe, Company F, 29th Infantry, did, at Fort Jay, New York, on March 6, 191 7, strike Private John W. Davis, 3d Company, Fort Hamilton, a sentinel in the execution of a duty, in the face with his fist. Specification 2: In that Private John Doe, Company F, 29th Infantry, did, at Fort Jay, New York, on Alarch 6, 1917, disobey willfully a lawful order of Private John W. Davis, 3d Company, Fort Hamilton, a sentinel in the execution of a duty, to halt. (Signed) John Jones, Captain, C. A. C. FORMS The following index to articles of war 54 to 96, will facilitate the finding of the proper article under which any given offense should be laid : INDEX TO ARTICLES OF WAR (54 to 96) A. W. A, W. Abandoned property, dealing in . . . 80 Countersign, improper use of 77 Absence without leave 61 Cowardice before the enemy 75 Aiding the enemy 81 Damage to property: Allowing prisoner to escape 73 In general 83 Arms, accouterments, etc., sale, loss Issued to soldiers 84 or damage 84 Delivery of offenders to civil author- Arrest, breaking 69 ity 74 Arson 93 Depredations 89 Assault 93 Desertion: Assaulting noncommissioned officer 65 Advising or aiding 59 Assaulting superior officer 64 Deserting 58 Breaking arrest 69 Entertaining a deserter 60 Burglary 93 Destruction of property. Captured property : Private 89 Dealing in 80 Public 83, 84 Wrongfully appropriating; failure Disobeying noncommissioned officer 65 to secure 79 Disobeying superior officer 64 Conduct to the prejudice of good Disorderly conduct in quarters, gar- order and military discipline 96 rison, camp, and on march . . 89 Conduct unbecoming an officer and Disorders, quarrels, frays 68 gentleman 95 Disrespect toward: Confinement, escaping from 69 President, Vice-president, Con- Corresponding with the enemy .... 81 gress, etc 62 [342] 337 (contd.) A. W. Superior officers 63 Drunkenness: On duty 85 Sentinel on post 86 Dueling 91 Kmbezzlement 93 rinemy, relieving, corresponding with, aiding 81 Kniistment, unlawful, officer making 55 Escaping from confinement 69 Failure to deliver offenders to civil authorities 74 Failure to make report of prisoners received 72 False muster 56 False returns 57 Forcing a safeguard 78 Frauds against Government 94 Fraudulent enlistment 54 Frays, quarrels, disorders 68 Improper use of countersign or parole 11 Insubordinate conduct toward N. C. 65 Insulting language to N. C. 65 Interest in sale of provisions .... 87 Intimidation of persons bringing pro- visions 88 Larceny 93 Leaving post, sentinel 86 Loss of property: In general '. 83 Issued to soldiers 84 Manslaughter 93 Misbehavior before the enemy 75 Murder 92 Muster, false 56 Mutiny: Creating or joining 66 Failing to suppress 67 Officer making unlawful enlistment 55 Parole, improper use of 11 Perjury 93 Personal interest in sale of pro- visions 87 Pillaging 75 88 90 68 92 A. W. Prisoners: Allowing to escape 73 Escaping from confinement 69 Failure to make report of those received 12 Refusal to keep 71 Releasing without authority .... 73 Property, loss, damaged or sale: In general 83 Issued to soldiers 84 Property, private, destruction of . . . 89 Provisions, intimidation of persons bringing, etc. Provoking speeches or gestures . . Quarrels, frays, disorders Rape Refusal to deliver offenders to civil authorities 1 % Refusal to receive and keep prison- ers 71 Releasing prisoner without authority 73 Relieving the enemy 81 Report of prisoners received, failure to make 72 Reproachful speeches or gestures . . 90 Returns, false, omission to render 57 Riots 89 Robbery 93 Safe guard, forcing 78 Sale of property : In general 83 Issued to soldiers 84 Sale of provisions to troops by officers 87 Sedition: Creating or joining Failing to suppress 67 Sentinel, drunk or sleeping on post; leaving post Sleeping on post Spies Striking noncommissioned officer . . Strikins; superior officer 64 Subordinates compelling commander to surrender 76 Threatening language to N. CO. . . 65 L'nlawful enlistment, officer making 55 66 86 86 82 65 Charge: Violation of the 5th Article of War. 1. Specification: In that did at on without having first received a regular discharge, by concealing w^illfully the fact that he was at the time of such enlistment a (private) ( ) under the name in (Company , Infantry) ( ) again enlist in , , and that he has at , since said enlistment received (pay) (allowances) (pay and allowances) thereunder. 2. Specification: In that did at on by concealing will- — , at , on , been -) as a (private) ( ) ) (convicted in a civil court of a felony to wit, ) ( ) procure himself to be enlisted in the military service of the United States, fully the fact that he had under the name discharged (dishonorably) (by reason of (from - [343] 337 (contd.) and has at , since said enlistment, received (pay) (allowances) (pay and allowances) thereunder. 3. Specification: In that did at on by concealing willfully the fact that he had, under the name , at , from about , 191 — , to about , 191 — , been imprisoned in a (reformatory) (jail) (penitentiary) under sentence of a civil court, procure himself to be enlisted in the military service of the United States and has at , since said enlistment, received (pay) (allowances) (pay and allowances) thereunder. 4. Specification: In that did at on by concealing willfully the fact that at the time of such enlistment he was (but years and about months of age) (a married man) ( ) procure himself to be enlisted in the military service of the United States and has at since said enlistment received (pay) (allowances) (pay and allowances) thereunder. Charge: Violation of the 55th Article of War. 5. Specification: In that did at on knowingly (enlist) (muster) into the military service one , (a) (an) (insane) (intoxi- cated) ( ) person (who had been convicted of a felony) (under the age of 16 years) ( ). Charge: Violation of the 56th Article of War. 6. Specification: In that , being on duty as , and knowing that at the time of such signing said muster roll contained the name of , as a soldier and member of said company and as present for duty and knowing that said was not a soldier, was not a member of said company, and was not present for duty, did, at on (allow) (direct) to sign the muster roll of for the period , 191 — . 7. Specification: In that , being on duty as , and knowing that at the time of such signing said muster roll contained a statement that one , a private of said , was present and mustered and knowing that said statement was false in that said was absent with- out leave, did at on (allow) (direct) to sign the muster roll of for the period , 191 — . 8. Specification: In that did at on knowingly falsely muster as (present) ( ) , whereas said was not (present) ( ). 9. Specification: In that did at on knowingly falsely muster as a , Company , — th Infantry, one , who was not a soldier. ID. Specification: In that did at on sign the muster roll of , for the period , knowing the same falsely to contain a muster of one , as (present) ( ) whereas said , was not so (present) ( ). 1344] 337 (contd.) 11. Specification: In that did at on sign the muster roll of , for the period knowing the same falsely to contain a state- ment that , was (present) ( ) although said was in fact (absent without leave) ( ). 12. Specification: In that did at on in consideration of his knowingly allowing the muster-in rolls of on mustering in said , to show as (mustered in) ( ) ( persons who were not in fact mustered in) ( ) take wrongfully from , (the sum of $ , United States currency) ( ). 13. Specification: In that did at on in consideration of his knowingly allowing the muster rolls of , for the period , , 191 — , on signing said rolls to show as (present and mustered) (^ ) who was in fact (absent in confinement) ( ) take wrong- fully from (the sum of $ United States currency) ( ). Charge: Violation of the 57th Article of War. 14. Specification: In that did at on make a required return of for which he knew to be false in that it showed (absent with leave) ( ) whereas said was in fact (absent with- out leave) ( ). 15. Specification: In that did at on through .(neglect) (design) omit (wholly) (from until ) to render the required return of , pertaining to for the period . Charge: Violation of the 58th Article of War. 16. Specification: In that did at on attempt to desert the service of the United States. 17. Specification: In that did at on in the (execution of a conspiracy) (presence of which the troops were opposing) attempt to desert the service of the United States. 18. Specification: In that did at on or about , 191 — . desert the service of the United States, and did remain absent in deser- tion until he (was apprehended) (surrendered himself) at on or about , 191 — . 19. Specification: In that did at on or about , 191 — , in the (execution of a conspiracy) (presence of which the troops were opposing) desert the service of the United States, and did remain absent in desertion until he (was apprehended) (surrendered himself) at on or about , 191 — . Charge: Violation of the 59th Article of War. 20. Specification: In that did at on (advise) (persuade) to desert the service of the United States. 21. Specification:. .In that did at on by assist to desert the service of the United States. [345] 337 (contd.) Charge: Violation of the 60th Article of War. 22. Specification: In that , having discovered that , a soldier in his command, was a deserter from the (military service) (naval service) (Marine Corps) did at on retain said deserter in his command without informing superior authority or the commander of the organization- to which the deserter belonged. Charge: Violation of the 61st Article of War. 23. Specification: In that , did at on without proper leave absent himself from his — — from about , 191 — , to about , 191—. 24. Specification: In that , did at on fail to repair at the fixed time to the properly appointed. place (of assembly) for . 25. Specification: In that , did at — — on without proper leave, leave the properly appointed place (of assembly) for . Charge: Violation of the 62d Article of War. 26. Specification: In that , did at on (orally and publicly) ( ) against the of the (United States) ( in which he was then quartered) use, in substance, the following (contemptuous) (disrespectful) (contemptuous and disrespectful) language . Charge: Violation of the 63d Article of War. 27. Specification: In that , did at on say (to) (of) (to and of) (in the hearing of) (in the hearing of and of) his superior officer, that , or words to that effect. 28. Specification: In that , did at on (contemptuously turn from and leave) ( ) , his superior officer, (while said was talking to him) ( ). Charge: Violation of the 64th Article of War. 29. Specification: In that , did at on disobey willfully a lawful command of -: , his superior officer to . 30. Specification: In that ■ did at — — on willfully (draw) (lift up) a against , his superior officer, in the execution of his office. 31. Specification: In that , did at on with (a pistol) ( ) willfully (shoot and kill) ( ) , his superior officer in the execution of his office. 32. Specification: In that , did at on willfully strike his superior officer in the execution of his office, (in) (on) the , with (a) (his) . Charge: Violation of the 65th Article of War. 33. Specification: In that , did at on disobey willfully a lawful order of , in the execution of his office to . 34. Specification: In that , did at on — — (attempt) [346] 337 (contd.) (threaten) to (strike) ( ) in tlie execution of his office, (in) (on) the with (a) (his) . 35. Specification: In that , did at on in (an insubordi- nate) (a disrespectful) (an insubordinate and disrespectful) manner say to , in the execution of his office. 36. Specification: In that , did at on willfully (strike) (assault) , in the execution of his office by him (in) (on) the with (a) (his) -. Charge: Violation of the 66th Article of War. 2,7. Specification: In that did at on ■, with intent to (over-ride) (subvert) (usurp) superior military authority (urge upon about enlisted men that they) ( ), in defiance of such authority, 38. Specification: In that did at on , with intent to (over-ride) (subvert) (usurp) superior military authority (unlawfully assum.e control over about enlisted men and did in the execution of such control order said men to disregard and defy the orders of , and to refuse to , and did, for about one-half hour, and until overpowered, lead and continue to lead said men in said disregard, defiance, and refusal) ( ). 39. Specification: In that — — did at — — on voluntarily join in and become one of [a party of enlisted men, who with intent to (over- ride) (subvert) (usurp) superior military authority and acting together in open defiance of such authority were ] ( ). Charge: Violation of the 67th Article of War. 40. Specification: In that •, (knowingly) (having reason to believe) that a (mutiny) (sedition) was to take place, did at on fail (wholly) (from about to about ) to give information thereof to his commanding officer. 41. Specification: In that , being present at a (mutiny) (sedi- tion) at on did not use his utmost endeavor to suppress the same. Charge: Violation of the 6Sth Article of War. 42. Specification: In that ■, (being) (having been) engaged in a (quarrel) (fray) (disorder) and having by been ordered into (arrest) (confinement) did at on (refuse to obey) (draw a upon) (threaten in words substantially as follows ) the said . Charge: Violation of the 69th Article of War. 43. Specification: In that did at on (break his arrest) (escape from confinement). Charge: Violation of the 71st Article of War. 44. Specification: In that did at —on refuse to (receive) (keep) one , a prisoner duly committed to his cliarge. [3471 337 (contd.) Charge: Violation of the 72d Article of War. 45. Specification: In that did at on fail to report (as soon as relieved from his guard) (within twenty-four hours after his confinement) in writing to the commanding officer, the name of, offense charged against, and name of officer committing , a prisoner com- mitted to his charge. Charge: Violation of the 73d Article of War. 46. Specification: In that did at on (without proper authority release) through (design) (neglect) suffer to escape — — , a prisoner duly committed to his charge. Charge: Violation of the 74th Article of War, 47. Specification: In that did at on , upon application duly made, (refuse) (neglect willfully) to (aid the officers of justice in apprehending and securing) (deliver over to the civil authorities) , a person accused of ( a crime) (an offense) against the laws of -. Charge: Violation of the 75th Article of War. 48. Specification: In that — — did at on (abandon) (deliver up) shamefully , which it was his duty to defend. 49. Specification: In that did at on cast away his (rifle) (ammunition) ( ). 50. Specification: In that did at on , without due cause, while his was engaged with the enemy, abandon it, and did thereafter, without due cause, fail to rejoin it. 51. Specification: In that did at on cause a false alarm in (camp) (garrison) (quarters) ( ). 52. Specification: In that did at on quit his (company) (post) ( ) for the purpose of (pillaging) (plundering) (pillaging and plundering). 53. Specification: In that being with (his company) ( ) en- gaged with the enemy, did at on run away. 54. Specification: In that , there being no sufficient cause for (abandoning) (delivering up) the said , did at on [urge upon about enlisted men that they (abandon) (deliver up) 1 ( ), which it was their duty to defend. 55. Specification: In that , did at on (suggest to) (advise) ( ) with his company engaged with the enemy that he discontinue his participation in the engagement and hide. 56. Specification: In that , did at on (suggest to) (advise) ( ) -, on outpost duty to run away. Charge: Violation of the 76th Article of War. 57. Specification: In that , (an officer) (a soldier) under his command, did at on with other such (officers) (soldiers) [348] 337 (contd.) (officers and soldiers) by (running away) ( ) compel , the com- mander of , (to abandon it) (give it up to the enemy). 58. Specification: In that , , (officers) (soldiers) (officers and soldiers), under his command, did at on jointly and acting in concert, by refusing willfully to perform further duty in defense thereof, compel , the commander of , to (abandon it) (give it up to the enemy). Charge: Violation of the 77th Article of War. 59. Specification: In that , having received as (countersign) (parole) the word did at on give to , as (counter- sign) (parole) the word . 60. Specification: In that did at on make known the (countersign) (parole) to . a person not entitled to receive it. Charge: Violation of the 78th Article of War. 61. Specification: In that -, did at on in violation of a safeguard protecting certain premises at , occupied by , forcibly (remove) (cause to be removed) therefrom . Charge: Violation of the 79th Article of War. 62. Specification: In that , did at on appropriate wrongfully , value about $ , and , value about $ , total value about $ , public property taken from the enemy. 63. Specification: In that did, at on neglect to secure for the service of the United States, , value about $ , and , value about $ , total value about $ , public property taken from the enemy. Charge: Violation of the 80th Article of War. 64. Specification: In that , thereby (expecting) (receiving) (expecting and receiving) (profit) (benefit) (advantage) (profit, benefit, and advantage) to (himself) ( ,' one connected with himself) did at on unlawfully (buy) (sell) ( ) the following specified articles of (captured) (abandoned) property, viz: , value about $ , and , value about $ , total value about $ . 65. Specification: In that , , value about $ , and value about $ -, total value about $ , (captured) (abandoned) prop- erty having come into his (possession) (custody) (control) did at on fail to give notice thereof to the proper authority and to turn over such property to the proper authority without delay. Charge: Violation of the 81st Article of War. 66. Specification: In that did at ■ on inform a patrol of enemy forces of the whereabouts of a militarj'- patrol of United States forces. [349] 337 (contd.) 67. Specification: In that — — did at on knowingly secrete and conceal from a patrol of the United States forces, one an enemy. 68. Specification: In that did at on ■ write and transmit by messenger to the enemy, a communication substantially as follows : 69. Specification: In that did at on furnish and deliver to the enemy , value about $— — ; and , value about $ ; total value about $■ . Charge: Violation of the 82d Article of War. 70. Specification: In that , did at on (acting clandes- tinely) (on false pretenses) (acting clandestinely and on false pretenses) (obtain) (endeavor to obtain) information in the zone of operations of the United States Army with the intention of communicating it to the enemy. Charge: Violation of the 83d Article of War. 71. Specification: In that — ^ did at on (through neglect) ("willfully) suffer , value $ , military property belonging to the United States, to be (lost) (spoiled) (damaged) (sold) ( ). Charge: Violation of the 84th Article of War. 72. Specification: In that did at on (through neglect) (willfully) (injure) (lose) , value $ , issued for use in the military service. 73. Specification. In that did at on (sell) ( ) value $ , issued for use in the military service. Charge: Violation of the 85th Article of War. 74. Specification: In that — — was at on found drunk (at) (on) (on duty as) — ■ — . Charge: Violation of the 86th Article of War. 75. Specification: In that , a sentinel, was at — — on found (drunk) (sleeping) upon his post. 76. Specification: In that , a sentinel, did at on leave his post before he was regularly relieved. Charge: Violation of the 87th Article of War. 77. Specification: In that , commanding , did at on , in connection with the sale by — — , to the United States, of , brought into said , for the use of the troops, for his private advantage, receive from (the said ) ( ) (the sum of $ ) ( ). 78. Specification: In that , commanding , did at on , for his private advantage, lay a (duty) (imposition) (duty and imposi- tion) of $ , upon , brought into said for the use of the troops. [350] 337 (contd.) Charge: Violation of the 88th Article of War. 79. Specification: In that did at on (strike and beat) ( ) , a person bringing (provisions) (supplies) ( ) to the forces of the United States. 80. Specification: In that and , acting jointly and in concert, did at on , with (attack) ( ) , a person bringing (provisions) (supplies) ( ) to the forces of the United States. 81. Specification: In that did at on by violent threats intimidate , a person bringing (provisions) (supplies) ( ) to the forces of the United States. Charge: Violation of the 89th Article of War. 82. Specification: In that , did at on pillage a (dwelling- house) ( ) and did in so doing, remove therefrom as plunder (prop- erty) ( ) of the value of about $ . 83. Specification: In that , did at on — — with others, by engaging willfully in a disorder cause a cow, the property of -, in pasture, severely to injure herself. 84. Specification: In that , did at on willfully permit the horses of his troop to trample and waste an oat field of . 85. Specification: In that , did at — — on with others, destroy, willfully, and without the order of his commanding officer, a building, value about $ . 86. Specification: In that , a commanding officer, upon complaint made to him that soldiers of his command had (damaged) (destroyed) (taken wrongfully) (damaged, destroyed, and taken wrongfully) ( ) property ( ) of •, did at on — , (refuse) (omit) to see reparation made as provided for by law. Charge: Violation of the 90th Article of War. 87. Specification: In that — — , did at on say to — ^ (you don't dare to fight, you are a coward) (- ) or words to that eflfect, and did at the same time (shake his closed fist in the face of the said — ) ( ). Charge: Violation of the 91st Article of War. 88. Specification: In that , having (reason to believe) (knowl- edge) that a duel was (about to be fought) (being fought) between and , did at on willfully fail to take proper action toward preventing (stopping) such duel. 89. Specification: In that , having knowledge of a challenge to fight a duel (sent) (about to be sent) by to , did at on fail to report the fact promptly to the proper authority. 90. Specification: In that , did at on fight a duel with . [351] 337 (contd.) 91. Specification: In that , did at on act as second at a duel between and . Charge: Violation of the 92d Article of War. 92. Specification: In that ^ — , did at on with malice afore- thought by (shooting him with a rifle) ( ) willfully, feloniously, and unlawfully kill one , a human being. 93. Specification': In that , did at on forcibly and against her will, have carnal knowledge of . Charge: Violation of the 93d Article of War. 94. Specification: In that , did at on willfully and maliciously, burn the (dwelling-house) of . 95. Specification: In that , did at on with intent to (do him bodily harm) (commit a felony-, viz., ) (strike) ( ) (in) (on) the with a . 96. Specification: In that ■, did at on in the night-time break into and enter the (dwelling-house) ( ) of , with intent to commit a felony, viz., . 97. Specification: In that did, at on fraudulently convert to his own use and benefit, value about $ , the property of , intrusted to him. 98. Specification: In that did, at on feloniously take, steal, and carry away — ■^, value about $ , the property of . 99. Specification: In that did, at on by , him, (in) (on) the with a , willfully and unlawfully kill . 100. Specification: In that did, at on by , will- fully, unlawfully disable the of . loi. Specification: In that having in a (trial by court-martial of ) (deposition for use in a trial by court-martial of ) ( ) taken an oath, before a competent (tribunal) (officer) (person) that [he would (testify) (declare) (depose) (certify) truly] [a (declaration) (deposition) (certificate) ( ) subscribed by him was true] did at on willfully and contrary to such oath, (state) (subscribe a state- ment) in substance that , which statement was a material matter and which statement he did not then believe to be true. 102. Specification: In that did, at , on , by (force and violence) (putting him in fear) steal from the (person) (presence) of , , value about $ , property of the said . Charge: Violation of the 94th Article of War. 103. Specification: In that , knowing such claim to be (false) (fraudulent) (false and fraudulent), did, at , on , (make) (cause to be made by ) a claim against the (United States) (Quarter- master ) ( ) in the amount of $ , for [private property alleged to have been (lost) (destroyed) in the military service] ( ). [352] 337 (contd.) 104. Specification: In that , knowing such claim to be (false) (fraudulent) (false and fraudulent) did, at , on • , (present) (cause to be presented by ) for (approval) (payment) (approval and payment) a claim against the (United States) (Quartermaster ) ( ) in the amount of $- , for (services alleged to have been rendered to the United States by ) ( ). 105. Specification: In that did, at , on , enter into an (agreement) (conspiracy) (agreement and conspiracy) with , to defraud the United States by (obtaining) (aiding others to obtain) the (allowance) (payment) (allowance and payment) of a (false) (fraudu- lent) (false and fraudulent) claim against the United States in the amount of $ , for [supplies ( ) alleged to have been furnished to the United States by ] ( ). 106. Specification: In that , for the purpose of (obtaining) (aid- ing others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quarter- master ) ( ) did, at , on , (make) (use) (make and use) a , knowing the same to contain a statement that , and knowing such statement to be (false) (fraudulent) (false and fraudulent). 107. Specification: In that , for the purpose of (obtaining) (aid- ing others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quar- termaster ) ( ) did, at — , on , (advise) (procure) (advise and procure) the (making) (use) (making and use) of a knowing the same to contain a statement that , and knowing such statement to be (false) (fraudulent) (false and fraudulent). 108. Specification: In that , for the purpose of (obtaining) (aid- ing others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quarter- master ) ( ) did, at , on , (make) (procure the making of) (advise the making of) (advise and procure the making of an oath) that , knowing such oath to be false. 109. Specification: In that , for the purpose of (obtaining) (aiding others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quartermaster ) ( ) did, at , on , (forge) (counterfeit) (forge and counterfeit) the signature upon a , in words and figures substantially as follows: . no. Specification: In that , for the purpose of (obtaining) (aiding others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quartermaster ) ( ) did, at , on , (advise) (pro- [353] 337 (contd.) cure) (advise and procure) the .(forging) (counterfeiting) (forging and counterfeiting) of the signature upon a in words and figures substantially as follows : . 111. Specification: In that , for the purpose of (obtaining) (aid- ing others to obtain) the (approval) (allowance) (payment) (approval, allowance, and payment) of a claim against the (United States) (Quar- termaster ) ( ) knowing such signature to be (forged) (counter- feited) (forged and counterfeited) did, at on (use) (advise the use of) (procure the use of) the forged counterfeited signature , upon a in words and figures substantially as follows : . 112. Specification: In that , having (charge) (possession) (cus- tody) (control) of (money) ( ) of the United States (furnished) (intended) (furnished and intended) for the military service thereof, did, at • on deliver knowingly to , he having authority to receive the same, dollars, cents ( ) thereof less than that for which he received a (certificate) (receipt). 113. Specification: In that being authorized to (make) (deliver) (make and deliver) a paper certifying the receipt of property of the United States (furnished) (intended) (furnished and intended) for the military service thereof, did at on without having full knowl- edge of the truth of the statements therein contained and with intent to defraud the United States (make) (deliver) (make and deliver) to — — a writing in words and figures substantially as follows : — 114. Specification: In that did at — ■ — • on (feloniously take, steal, and carry away) (embezzle) (misappropriate knowingly and will- fully) (apply to his own use) (apply to his own benefit) (apply to his own use and benefit) (sell wrongfully) (sell knowingly) (sell wrongfully and knowingly) ( ) , value about $ , property of the United States, (furnished) (intended) (furnished and intended) for the military service thereof. 115. Specification: In that did, at on (purchase) (receive in pledge) knowingly for an ("obligation) (indebtedness) from , , value about $ , property of the United States, said not having the lawful right to (sell) (pledge) the same. Charge: Violation of the 95th Article of War. 116. Specification: In that , being indebted to various creditors in the sum of about — ■ — and being without either means or probable means with which to liquidate within a reasonable time said indebtedness did, at on unnecessarily contract with - — — a further indebtedness of about . 117. Specification: In that , was, at on , while in uni- form, in the presence and hearing of several persons so (drunk) (disor- [354] 337 (contd.) derly) (drunk and disorderly) as to disgrace the military service. Ii8. Specification: In that ■ , having for a valuable considera- tion assigned to , his claim for pay in full against the United States for the month of , 191 — , did, at on , for another valuable consideration, assign to , a second claim for pay in full against the United States for the said month of , 191 — , which second claim was by him known to be false and fraudulent. 119. Specification: In that , having on or about , become indebted to , in the sum of about , did, at on , to the disgrace of the military service fail to liquidate said indebtedness. 120. Specification: In that , having on or about become indebted to , in the sum of about and having failed to liquidate said indebtedness and having on or about , promised in writing to said , that he would on or about (settle such indebtedness in full) (pay on such indebtedness the sum of ) did, at on , to the disgrace of the military service, fail to keep said promise. 121. Specification: In that did, at , on , knowingly (in) (on) (his official pay account for the month of , 191 — ,) ( ), falsely certify that . 122. Specification: In that — — did, at , on , knowingly, falsely, (report) (state) to his commanding officer, , that . 123. Specification: In that did, at , on , falsely represent to that , or words to that effect, and did, upon such representa- tion (obtain on credit from the said to the value of about ) ( ). 124. Specification: In that , having, on or about , pledged himself on honor to abstain from the use of alcoholic liquor (for ) (until ), did, at , on , prior to the expiration of said pledge and in violation thereof, drink alcoholic liquor. Charge: Violation of the 96th Article of War. The following index to the specifications given under this article will facilitate the finding of any desired specification: INDEX TO FORMS OF SPECIFICATIONS UNDER 96th ARTICLE OF WAR Par. Par. Abandoning guard 125 Conspiring to escape H.T Assault, felonious 134 Debt, failure to pay 153; 154 Attempting to escape 137 Destroying property 144 Attempting to strike sentinel .... 135 Discharging weapon through car;e- Breaking restriction to .... 139 lessness 145 Calling sentinel (a liar) ( ) .. 174 Disobeying order of sentinel 146 Carrying concealed weapon 140 Drinking with prisoner 149 Civilian clothing, wearing without Drunk, drunk and disorderly: authority 130 In camp (or ) 147 Coat (or ) unbuttoned 131 In uniform 148 Committing nuisance 141 Drunkenness of prisoner 150 [355] 337 (contd.) Dirty arms or accouterments 173 Exposing parts of person 161 Failing to obey order 151 Failing to obey order of sentinel 152 Failing to report for prophylactic treatment 155 Failure to pay debt 153; 154 False official report or statement . . 156 Forgery 158 Fraudulently obtaining .... 164 Fraudulently passing forged instru- ment 175 Gambling in quarters 160 Gambling with inferior 159 Giving evidence or making deposi- tion at variance with previ- ous statement, etc 157; 171 Kicking public animal 126 Loaning money at interest 162 Prisoner, allowing to enter un- authorized place 127 Prisoners : Allowing to hold unauthorized conversation, loiter, etc. . . 128 Not made to do what was ordered 129 Talking disrespectfully to sentinel 138 Records, mutilation, concealment destruction, etc 142 Refusal to submit to medical or dental treatment 165 Refusal to submit to surgical operation 166 Sentinel Loitering 163 Sitting on post, sentinel 167 Sodomy 168 Striking (or ) a sentinel .... 136 Striking sentinel 170 Striking with 132 Straggling on march 169 Ihreatening to strike a sentinel .. 172 L'nclean arms or accouterments . . 173 Violating parole, prisoner 176 SPECIFICATIONS In that did, at — on abandon his did, at on -). on [kick a public allow 125. Specification guard. 126. Specification: In that (horse) ( ) in the belly] (- 127. Specification: In that did, at a prisoner under his charge, to (go to) (enter) (go to and enter) an unauthorized place, viz. : . 128. Specification: In that did, at , on , allow , a prisoner under his charge to (hold unauthorized conversation) (loiter) (neglect his task) (obtain ) ( ). 129. Specification: In that , having received orders to require a prisoner under his charge to , did, at — — , on , instead allow said prisoner to . 130. Specification: In that did, at , on , without author- ity, appear in civilian clothing. 131. Specification: In that (on) (without his ) (with his ) ( ). did, at — with 132. Specification: In that (strike) ( ) (in) (on) the ^33- Specification: In that did, at (in) (on) the with . did, at , on , appear (at) not buttoned) (in an unclean — , on , attempt to on , (strike) ( ) assault feloni- 134. Specification: In that did, at , on — ously, with (an iron bar) ( ), one . 135. Specification: In that did at on attempt to (strike) ( ) , a sentinel in the execution of his duty (in) (on) the with . [3S61 337 (contd.) 136. Specification: In that , did at on (strike) ( ) — , a sentinel in the execution of his duty (in) (on) the with . 137- Specification: In that did at on attempt to escape from confinement. 138. Specification: In that , a prisoner, did at on say to , a sentinel, "I don't have to stop talking and no like you can make me," or words to that efifect. 139. Specification: In that did at ~ — on break restriction to . 140. Specification: In that did at on carry concealed a . 141. Specification: In that did at on (urinate) (defecate) ( ) (on the floor of the squad room) ( ). 142. Specification: In that did at on [(conceal) (destroy) (mutilate) (obliterate) (remove ) (willfully and unlawfully)] [(take and carry away with intent to) (conceal) (destroy) (mutilate) (obliterate) (remove) (steal) (the same)] (the descriptive list of ) ( ) a public record. 143. Specification: In that and did conspire to escape from confinement. 144. Specification : In that did at on destroy willfully, , value about , property of the United States. 145. Specification: In that did at on through care- lessness, discharge a (service rifle) ( ) (in his squad room) (in his tent) ( ). 146. Specification: In that did at on disobey will- fully, a lawful order of , a sentinel in the execution of his duty, to 147. Specification: In that was at on (drunk) (dis- orderly) (drunk and disorderly) in (camp) (post) (quarters) ( ). 148. Specification: In that was at on (drunk) (dis- orderly) (drunk and disorderly) in uniform and did thereby bring dis- credit upon the military service. 149. Specification: In that did at on drink intoxi- cating liquor with a prisoner under his charge. 150. Specification: In that , a prisoner, was at on found drunk. 151. Specification: In that did at on fail to obey a (lawful order of ) (standing order) (regulation) to . 152. Specification: In that did at on fail to obey a lawful order of , a sentinel in the execution of his duty to . [357] 337 (contd.) 153- Specification: In that did, at from about ■ — ■ — to about , fail to pay a just debt of $ , owed by him to one . 154. Specification: In that did, at from about to about , fail to pay a just debt of $ , owed by him to one and did thereby bring discredit upon the military service. 155- Specification: In that did at on fail to report for prophylactic treatment. 156. Specification: In that did at on officially knowingly falsely (report) (state) to , that . 157. Specification: In that having in a (trial by court-martial of ) (deposition for use in a trial by court-martial of ) ( ) taken an oath, before a competent (tribunal) (officer) (person) that [(he would testify) (declare) (depose) (certify) (truly)] [a (declaration) (deposition) (certificate) ( ) subscribed by him was true] did, at on , willfully and contrary to such oath, (state) (subscribe a state- ment) in substance that , which statement he did not then believe to be true. 158. Specification: In that did, at on falsely and fraudulently (forge the signature "- — — " to a worthless instrument) ( ) in words and figures substantially as follows : . 159. Specification: In that did, at on , gamble with a person of lower military rank. 160. Specification: In that did, at on , gamble in quarters, in violation of orders. 161. Specification: In that did, at on , while (at a barrack window) ( ) expose to public view his ( ). 162. Specification: In that did, at on , (for and in behalf of one ) under an agreement whereby the said was to receive for the use of said money for about , the sum of $ , United States currency, loan to the sum of , United States currency. 163. Specification: In that , a sentinel, did at on loiter. 164. Specification: In that did, at on , by falsely repre- senting and pretending , obtain fraudulently from , , of the value of about $ , and did thereby bring discredit upon the military service. 165. Specification: In that did, at on , refuse to submit to (dental) (medical) treatment which was necessary to (restore) (maintain) his efficiency as a and which was without risk to his life. 166. Specification: In that did, at , on , refuse to sub- mit to a surgical operation which was necessary for the removal of a disability which prevented the full performance of all military duties that could properly be required of him, and which was without risk to his life. [358] 167. specification: In that ■ , found sitting down. 168. Specification: In that upon the person of one . 169. Specification: In that march. 170. Specification: In that (in) (on) the , with , duty. 171. Specification: In that , who had taken an oath 337 (contd.) a (sentinel) (sentry) was, at — on did, at did, at on commit sodomy on , straggle on the on , strike willfully did, at — -, a sentinel in the execution of his did, at , on , procure one before a competent (tribunal) (officer) (person) in a (trial by court-martial of ) (deposition for use in a trial by court-martial of ) ( ) that [he would (testify) (declare) (depose) (certify truly)] [a (declaration) (deposition) (certificate) ( ) subscribed by him was true] contrary to such oath (state) (sub- scribe a statement) in substance that , which statement was a mate- rial matter and which statement he did not then believe to be true. 172. Specification: In that (strike) ( ) (in) (on) the execution of his duty. ^73- Specification: In that his unclean. 174. Specification: did, at with a - was, at did, at on on on , threaten to a sentinel in the found with call -). In that - sentinel in the execution of his duty (a liar) (- 175- Specification: In that , knowing such instrument to be forged, did, at , on , fraudulently utter as genuine an instrument in words and figures substantially as follows : , and did, at , on , fraudulently receive therefor (the sum of $ ) ( ). 176. Specification: In that , a prisoner on parole, did, at , on . by , violate a condition of his parole that . 1359] 338 CHAPTER XXI CERTIFICATES, AFFIDAVITS, AND PROCEEDINGS OF BOARDS AND COUNCILS. 338. Certificates. In determining property responsibility and accountability by survey, the evidence of officers is submitted in the form of certificates and the evidence of enlisted men and civilians, in the form of affidavits. "Model" form of certificate Fort Missoula, Mont, March 12, 1917. I certify that I received in good condition from Charles and Co., the following-named stores : (a) Potatoes: January i, 1917, 6,000 pounds January 25, 191 7, S,ooo pounds 11,000 pounds (b) Onions: January i, 1917, 1,000 pounds January 25, 1917, 1,200 pounds 2,200 pounds During January and February, 1917, these potatoes and onions were sorted from time to time in order to save the good ones. In these assort- ments the following quantities were found unfit for sale or issue : j^,ooo pounds of potatoes @ loc $100.00 200 pounds onions @ loc 20.00 $120.00 I would further certify that I have taken proper care of these stores and deterioration they may have undergone while in my possession was due to no fault or neglect on my part. Henry Jones, Capt. 29th Inf., Quartermaster. [360] la, Vss :^ 339 339. Affidavits. The following is the form for affidavits: Fort Missoula, County of Missoul State of Montana. Personally appeared before me, the undersigned authority for adminis- tering oaths, one John A. Smith, Quartermaster-Sergeant, Quartermaster Corps, who, being duly sworn, deposes and says : He is on duty in the subsistence branch of the Quartermaster Corps, at Fort Missoula, Mont., under the immediate orders of Capt. Henry Jones, 50th Inf., post quar- termaster; that during the months of January and February, 1917, certain subsistence stores were received in original packages from Capt. H. J. Evans, Quartermaster Corps, St. Paul, Minn., and that upon opening said packages the following articles were found to be in a damaged condition and unfit for use or issue: Bacon, issue, 100 lbs. @ 25c $25.00 Apricots, 7 cans @ 30c 2.10 Apples, 10 cans @ 20c 2.00 Total $29.10 Deponent further deposes and says that while said stores were in the possession of Capt. Evans, due care was exercised in their handling, storing, and preservation, and that any deterioration they may have under- gone during that period was in no way due to fault or neglect on the part of Capt. Evans. Further deponent sayeth not. John A. Smith, Q M. Sergt., Q. M. C. Subscribed and sworn to before me this 12th day of March, 1917. Robert Clay, Major, 50th Inf., Summary Court. Note In swearing to an affidavit, the officer administering the oath does not read the entire affidavit to the deponent, but both officer and deponent being uncovered, the former, raising his right hand, says to the latter: Raise your right hand. Do you swear that to the best of your knowledge and belief the contents of this affidavit are correct? The deponent replies : I do. Both officer and deponent then lower their hands and the latter signs the affidavit in the presence of the former. »"ss" stands for "State Seal." [361] 340 340. Preparation of proceedings of boards, number of copies, etc. The following instructions, based mostly on custom, should be observed in the preparation of the proceedings of boards : How written. The proceedings should commence about one inch from the top and run down the page with a margin of about one inch on ttie left-hand side. If written, the page will be turned over, bottom up, and the record run down the reverse side the same way — if typewritten, each sheet will furnish one page of the record, which will begin at the top as previously described. Paper — kind, how folded, etc. If practicable, legal cap paper should be used ; it will be folded in four equal folds, and the pages will be joined at the top and numbered at the bottom consecutively. Stationery may be obtained from the quartermaster on Form 204, Q. M. C, approved by the commanding officer. Evidence. The evidence may all be documentary (in the form of certificates and affidavits), or it may be all verbal, or it may be verbal and documentary. Except in the case of retiring boards and boards convened under A. R. 148/^ (see Bull. 16, 1915), there is nothing specific in orders or regula- tions requiring that witnesses appearing before boards be sworn, and whether or not they are sworn is a matter for each board to decide for itself. However, the prevailing practice now-a-days is to swear all witnesses, which is done by the recorder, or, if there be none, then by the president. Exhibits. All documents used as evidence (certificates, affidavits, let- ters, etc.), which must be originals or true copies, are marked in the lower left-hand corner, "A," "B," "C," etc. They are marked and appended in the order in which they are referred to in body of the pro- ceedings. Money value. Whenever the subject of the board's investigation involves funds or property, the money value thereof should be stated in the proceedings. Signing of proceedings. It is customary for the proceedings to be signed by all members who concur in the finding and recommendation, if any. However, the author does not see why anyone except the president and the recorder should sign the proceedings. Only the president and the judge advocate of a general or special court-martial sign the proceedings, and if this practice is sound in the case of the formal proceedings of a court, surely it is equally as sound in the case of a board of officers which is not characterized by the legal formalities and technicalities of courts. Adjournments are signed only by the recorder. Minority report. Should a member not concur in the finding of the other members of the board, he submits a minority report, which is embodied in the record immediately after the majority report. I 362 J 340 (contd.) Extra leaf. If there be not at least two inches of blank space on the last page, immediately following the last signature, an extra leaf, for use of the convening authority, should be inserted between the last leaf and the appended evidence. Number of copies. The number of copies of the proceedings depends upon circumstances — that is, it depends upon the number of offices that naturally and logically should have copies. As a rule, it may be said that proceedings of boards are submitted in duplicate. The order convening the board should state the number of copies to be submitted. Additional proceedings. In case the proceedings are returned for fur- ther action, any additional exhibits there may be, are marked with letters succeeding those already used and are appended in proper order to the original evidence. The additional proceedings are inserted between the original and the appended evidence, the object being to form a continuous, intelligent record. In case an extra blank leaf has been added to the original report for the action of the convening authority, the unused portion of this page may be used for the additional proceedings. President. The senior member, whether a stafif or line officer, and whether the board be an examining board or other, is always president of the board. Recorder. The junior member of a board is always the recorder, unless another member is designated in the order. (Jtidge-advocate General, 1900.) Brief. The form for the brief is placed on the first outer fold — that is, the fold corresponding to the top of the proceedings and is as follows : — (FIRST "MODEL") PROCEEDINGS OF A BOARD OF OFFICERS Convened under A. R. 148^ Case: • PVT. PETER PANN Co. "A," 50th Inf. (SECOND "MODEL") PROCEEDINGS OF A BOARD OF OFFICERS Convened at Fort Niagara, N. Y. Purpose : To investigate and report upon the death of the Late John A. Smith, Sergt. Co. "A," 50th Inf. [363] 341 341. Under A. R. 148, to determine whether soldier's re-enlistment should be recommended and kind of discharge he should receive. PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PURSUANT TO THE FOLLOWING ORDER (Quote order in full.) Fort Lawton, Washington, March 28, 1916. The board met pursuant to the above order at 10 a. m. today. Present : All the members. The board examined with due care the Descriptive List and records of six (6) convictions by Summary Court of Private James C. Carroll, presented by his company commander, Lieut. Brovi^n, and hereto appended and marked "A," "B," "C," "D," "E,""F," and "G," respectively. Private Carroll was then brought before the board and the following witnesses examined in his presence : First Lieutenant B. B. Brown, 71st Infantry, who stated substantially, as follows; that Private Carroll had been under his observation from April, 1915, to the present time; that he had evinced a spirit and manner of insubordination during that time; that his work had not been satis- factory nor up to the standard of that of the other men of the company; that he (Private Carroll) had been insubordinate to him personally in the orderly room. Private Carroll then desired the board to ask Lieutenant Brown if he was sure that he (Private Carroll) had been insubordinate to him in the orderly room, which question being put by the board. Lieutenant Brown replied that he was certain of it; that his manner toward him (Lieut. Brown) was the most insubordinate he had seen in his service as an officer. Private Carroll did not desire to ask anything further of the witness, and he was then excused. First Sergeant John Lawrence, Company "A," 71st Infantry, was then brought before the board and, upon being questioned, stated substantially as follows: That he had known Private Carroll since April, 191 5; tha< during that time he had shown an insubordinate character, answering back noncommissioned officers, disobeying orders, and speaking disrespectfully in barracks of his officers and noncommissioned officers; that he had tried to stir up discontent and dissatisfaction in the company. The witness was then asked by the board, upon request of Private Carroll, if Private Carroll had ever, upon being assigned any specific duty, either in barracks or in the field, disobeyed the order or performed the duty assigned him in an unsatisfactory manner; the witness replied [364] 341 (contd.) that so far as he knew Private Carroll had always obeyed orders and done his duty satisfactorily. Private Carroll did not desire to ask any further questions of the wit- ness and he was then excused. Sergeant John C. Dare, Company "A," 71st Infantry, was then brought before the board and, upon being questioned, stated substantially as fol- lows : That he had known Private Carroll about a year, ever since he had come from Fort Missoula, Mont. ; that he had been a chronic kicker ; that his character had not been of the best; that he was always running down the company and the company noncommissioned officers. Private Carroll did not desire to ask the witness any questions and he was then excused. Private Carroll was then asked if he desired the board to call any witnesses to testify on his behalf, to which he replied in the negative, but stated that he had never had trouble in the Army until he transferred to the 71st Infantry, but that he and the other transferred men had been discriminated against by the noncommissioned officers ever since they came down here last March from Fort Missoula, Mont., and there was general dissatisfaction in the company and that he had not complained any more than lots of others. Private Carroll was then asked if he desired to make any further state- ment to the board, to which he replied in the negative. After a careful consideration of the above the board is of the opinion iiint the reenlistment of Private James C. Carroll, Company "A," 71st -'•fantry, should not be recommended, and that he should be given a dis- charge under Section 3, Par. 150, A. R., 1913, and the board so recommends. The board then at li :30 a. m., adjourned sine die. William Adams, Captain, 71st Infantry, President. John Banks, ist Lieut. 71st Infantry, Member. James Carr, 2rtd Lieut. 71st Infantry, Recorder. Approved : John A. Smith, Cal., 50th Inf., Comdg. Notes I. The board has a purely investigating power, and can not, without specific authority, exercise any of the legal functions of either a court- martial or court of inquiry. [ooSl 342 2. Its members are not sworn and it cannot compel civilian witnesses to attend, nor in the event of their voluntary attendance are they entitled to compensation. There is properly no accused party before it. 3. It has only two questions to investigate, viz: (i) Whether or not the soldier's reenlistment should be recommended, and (2) the kind of discharge that should be given him under A. R. 150. The question of character that should be given him is not to be determined by the board. 4. It calls for such witnesses as may be necessary and available, receives and records the testimony given and gives its opinion and makes recom- mendations. 5. Although the witnesses may be sworn, this is not required, and in many cases, the proceedings of which are on file in the War Department, the witnesses were not sworn. However, the prevailing practice now- a-days is to swear all witnesses. 6. Although the Army Regulations seem to contemplate that only one copy of the proceedings shall be prepared, if the proceedings are type- written, it is suggested that three copies be made — one for the post record, one for the company, and the third to be forwarded to The Adjutant General of the Army. 342. Under A. R. 148^, to determine whether soldier should be discharged before expiration of term of service. PROCEEDINGS OF A BOARD OF OFFICERS CONVENED BY THE FOLLOWING ORDER: (Quote order in full.) Gatun, Canal Zone, February 19, 1916. The board met pursuant to the above order at 2:00 p. m. today. Present : Capt. U. S. Lee, 40th Inf. Capt. R. E. Grant, 40th Inf. 2nd Lt. Philip Forrest, 40th Inf. Private Peter Pann, Co. "A," 40th Inf., appeared before the board, the order convening it was read to him and he was asked whether he objected to any member thereof, to which he replied in the negative. The president then explained to Pvt. Pann that he would have a right to question witnesses, submit evidence, and make a statement. Capt. T. J. Jackson, commanding Co. "A," 40th Inf., was then duly sworn and testified in substance as follows : That Pvt. Pann was an efficient soldier when he wanted to be; that his usefulness was ruined by drink, under the influence of which he lost [366] 342 (contd.) his power to concentrate, to come home or perform his duties ; tliat Pvt. Pann had not the power to resist drink; that after repeated offenses due to drink, and after punisiiments followed by warnings, Capt. Jackson had told him that if he went absent or got drunk again, he would request a board under par. 1483^ A. R. ; that after this warning Pvt. Pann got drunk and went absent Jan. 28, 1916. Capt. Jackson then read Pvt. ^ann's delinquency record and stated that he considered Pann incorrigible and a bad influence in his company. A true copy of the delinquency record read is attached hereto and marked, "Exhibit A." Through the recorder of the board Pvt. Pann asked Capt. Jackson the the following questions, which were answered in substance as indicated : Q. Did I ever cause any trouble by being absent from guard? A. No. Q. Did I ever cause any trouble by being absent from drill? A. Yes. Pvt. Pann did not wish to ask Capt. Jackson any further questions. . First Sgt. William Burnside, Co. "A," 40th Inf., being sworn, testified in substance as follows : That he had known Pvt. Pann for the last four years, during which time the latter had been addicted to drink ; that his habits interfered with the proper performance of his duties, but that he was a good soldier when sober and was an expert rifleman ; that in view of his past record he did not believe that Pann could ever become a good, reliable soldier. Pvt. Pann did not wish to ask Sgt. Burnside any questions. Sgt. Lee C. Brinson, Co. "A," 40th Inf., being sworn, testified in sub- stance as follows : That drink had a bad effect on Pvt. Pann and that he believed that Pann drank at every opportunity ; that Pann got drunk at least every pay-day ; that except for being an inebriate he was a good soldier and an excellent shot. Through the recorder of the board Pvt. Pann asked Sergt. Brinson the following questions, which were answered in substance as indicated : Q. Was I ever drunk at inspection or while on other duty? A. Yes ; at least you frequently had a "hangover." Pvt. Pann did not wish to ask Sgt. Brinson any further questions. Corp. Chas. Wilson, Co. "A," 40th Inf., being sworn, testified in sub- stance as follows : That he had known Pvt. Pann for seventeen months; that he con- sidered him an excellent soldier and a fairly good man even when drink- [367] 342 (contd.) ing; that Pann did not drink at every opportunity and that he thought Pann could be rehed on in an emergency, if the full responsibility at tht time were explained to him. Pvt. Pann did not wish to ask Corp. Wilson any questions. The president then asked Pvt. Pann if he wished to call any witnesses or make a statement. Pvt. Pann replied that he did not wish to call any witnesses, but desired to make a statement. Being duly sworn, he made a statement in substance as follows : * * * * * * The president then asked Pvt. Pann if he had anything else to say or offer and he replied in the negative, whereupon he was excused. Pvt. Pann was present during the hearing of all evidence. Finding After a careful consideration of the above evidence the board finds that Pvt. Pann is a confirmed inebriate and that his retention in the serv- ice is undesirable because of the effect of his habits on morals and dis- cipline in his organization. Reco m mendatton The board, therefore, recommends that he be discharged, and that he be given a character of "Fair." The board then at 2:45 p .m., adjourned sine die. U. S, Lee, Capt, 40th Inf., President. R. E. Grant, Capt, 40th Inf., Member. Philip Forrest, 2nd Lt., 40th Inf., Recorder. March i, 1916. Approved : Brabforb J. Johns, Major, 40th Inf., Comdg. Notes (Bulletin No. 16, W. D., 1915.) I — I. The provisions of paragraph 148^4, Army Regulations, are intended to apply only to the following classes of enlisted men ; (a) Those who, after a thorough trial extending (except in the case of recruits at recruit depots) over a considerable period, have clearly shown that they cannot be trained and instructed to perform the duties of a private soldier in the arm to which they belong. Men who are only [368] 342 (contd.) slow to learn or difficult to instruct but otherwise adapted for military service do not belong to this class. (b) Those who exhibit traits of character or are confirmed in habits which render their retention in the service objectionable because of the effect on morals or discipline. The provisions of the paragraph cannot be invoked, however, to rid the service of soldiers who by the commis- sion of specific, overt acts have rendered themselves liable to trial by court-martial, or of those who have already been tried and adequately punished, except when it becomes evident that the soldier concerned cannot be made am.enable to discipline. No board should be ordered pursuant to this paragraph for a soldier awaiting trial or result of trial by general court-martial, or for one serving sentence pursuant to such trial. (c) Those ;>vho, because of excesses or other misconduct, have become impaired in character or physically disqualified to such a degree as to justify their immediate separation from the service. 2. Boards are convened pursuant to this paragraph in the Mobile Army by post or regimental commanders and in the Coast Artillery by coast defense commanders. In exceptional cases where the post, regimental, or coast defense commander is also the company or detachment com- mander, the board will be convened by the next higher authority. 3. Boards convened pursuant to the above paragraph will be governed, as far as practicable, by the rules of procedure and evidence applicable to special courts-martial, except that the members will not be sworn. All witnesses will be required to take the oath or affirmation prescribed for witnesses before courts-martial. The recorder of the board, or, if there be none, the president of the board, will administer the oath or affirma- tion. 4. Separate proceedings will be submitted to the convening authority in the case of each soldier recommended by a board for discharge. 5. Such proceedings will include — a. The order convening the board, or, if convened by a verbal order, a statement to that effect. b. The organization of the board, including the place and date, and the names of members present and absent. c. The full name, rank, and organization of the soldier whose case is before the board for investigation and recommendation, and a statement to the effect that such soldier appeared before the board ; was permitted to challenge for cause ; was present during the hearing of all evidence, and was afforded opportunity to question adverse witnesses, to submit evidence, and to make a statement. [369] 343 d. The full name, rank, and organization of each witness, a statement that each was duly sworn, and a synopsis of the testimony given by each. e. True copies of all written evidence considered by the board. f. A synopsis of any evidence given or statement made by the soldier undergoing investigation. g. A certificate of physical disability, where applicable. h. The findings of the board, which must be based upon the evidence as summarized in or appended to the proceedings, must be in consonance with the provisions of this order. i. The recommendation of the board that the soldier be or not be dis- charged. It is not contemplated that such boards recommend a transfer or other disposition of the soldier in the service. If discharge be recommended, the proceedings of the board, when approved by the convening authority, will be forwarded to the officer exercising general court-martial jurisdiction over the command. The proceedings will then be forwarded to The Adjutant General of the Army for file. (A. R. 148^ amended C. A. R. 40/16.) 343. Under G. O. 31, W. D., 1912, in case of difference of opinion betv(reen company commander and surgeon as to whether sickness was "in line of duty." PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PURSUANT TO THE FOLLOWING ORDER: (Quote order in full.) Gatun, C. Z. December 2, 191 5. The Board met pursuant to the foregoing order at i -.30 P. M. today. Present : All the members, except Lieut. Lott, who was absent from the post by authority. Pvt. John Smith, Co. "A," 50th Infantry, was brought before the board and the witnesses named below were examined in his presence. Dr. Wallace E. Hall, of the Panama Canal, the attending physician at Gatun, stated, in substance, that about October 15, 1915, Pvt. Smith appeared at sick call and complained of severe general rheumatic pains in the muscles of the legs and back, and more or less all over the body; he gave Pvt. Smith some medicine for the pains, and sent him at once to the Ancon Hospital; when he saw Pvt. Smith at sick call he had no clinical evidence typical of syphilis, but the report received from the Ancon Hospital showed his blood reaction was positive for syphilis ; a second blood test was made at the Ancon Hospital on November 26, 1915. but no report of it had yet been received ; Pvt. Smith told him that to the best of his knowledge he had never had any syphilitic sores of any kind; [370 1 343 (contd.) he did not give Pvt. Smith a careful physical examination and nor did he look for a sore on his penis. Pvt. Smith did not desire to ask the witness any questions and he was excused. Captain John. C. Harris, Comdg. Co. "A," 50th Inf., testified, in sub- stance, as follows : Several weeks ago Pvt. Smith went to the Ancon Hospital and returned marked, "Not in line of duty" ; the First Sergeant of the company was very much surprised and told Captain Harris that Pvt. Smith had stated to him that he had had no venereal disease since i8g9, when he had the clap; Captain Harris then questioned Pvt. Smith, who, repeated to him what he had told the First Sergeant; Captain Harris, believed his statement, because he is a truthful, reliable man, who enjoys an excellent reputation in the company for veracity and straightforward- ness; Captain Harris examined the company records for the entire time, a little over a year, that Pvt. Smith had been in the company, but had found nothing to indicate that Pvt. Smith had ever had venereal disease of any kind. Pvt. Smith did not wish to ask the witness any questions and he was excused. Pvt. Smith then made, in substance, the following statement to the board: He had no knowledge of ever having had any indications of syphilis, although in 1899 he had the clap ; since he has been in the Zone, he has exposed himself several times to venereal infection, but in every case he took the prophylaxis ; last year after taking a cold shower-bath he had a pain in his back that doubled him up for two days, and he has had several attacks of pain since then ; when told that the test at the Ancon Hospital indicated that he had syphilis he was very much sur- prised, as he had never had any syphilitic sore and had no idea that the disease was in his blood. Pvt. Smith then stated that he had nothing further that he wished to say. By direction of the Board, Capt. Burke, the medical member thereof, then gave Pvt. Smith a careful general physical examination and found no scars on the penis, but found enlargements of the lymphatic glands of the neck on each side, suggesting that Pvt. Smith had at some time had syphilitic infection. By direction of the board, Capt. Burke called up the Ancon Hospital by telephone to ascertain the result of the Wasserman test that Pvt. Smith underwent Nov. 26, and was told that the blood reaction was positive. An examination of the company records showed that Pvt. Smith had reenlisted Nov. 10, 1913. [371] 343 (contd.) Finding After a careful consideration of the above evidence the board is of the opinion that Pvt. Smith has chronic syphilitic infection, but the board is unable to determine whether such infection was contracted since Aug. 24, 1912, the date of the enactment of the law published in G. O. 31, W. D., 1912. Recommendation Therefore, in the opinion of the board, the case of Pvt. Smith should not come within the purview of G. O. 31, W. D., 1912, and the board so recommends. William Jones, Captain, 50th Infantry, President. Thomas Burke, Captain, Medical Corps, Recorder. Notes 1. By the testimony of the surgeon, and a physical examination of the soldier by the medical member of the board, and, if necessary, by an examination of the company records, the board should first determine whether the soldier has the disease alleged. 2. If the soldier has the disease alleged,- the board must then determine whether it was contracted after the passage of the law on the subject. 3. The law of August 24, 1912, promulgated in G. O. 31, W. D. 1912, imposes forfeiture of pay during absence from duty due to disease result- ing from intemperate use of drugs, or alcoholic liquors, or because of venereal disease not contracted in line of duty. The law of April 27, 1914, promulgated in G. O. 45, 1914, requires that a soldier shall make good the time lost due to absence from duty under the conditions stated above. 4. The law has for its object the regulation of the conduct of soldiers after its passage and is not to be construed as penalizing offenses before the law was enacted, and, therefore, it does not apply in cases of absence from duty resulting from misconduct which occurred before the passage of the act or before the commencement of the enlistment current when the law was passed. (Page 12, Bulletin 4, 1913.) 5. So far as forfeiture of pay and making good time lost on account of absence from duty owing to disease resulting from intemperate use of drugs or alcoholic liquors or other misconduct, the law applies only to enlistments entered into on or subsequent to the date of the passage of the law. (Bulletin 39, 1914.) [372] 343a 343a. Under A. R. 163J^, in case of death of soldier from other than natural causes. PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PURSUANT TO THE FOLLOWING ORDER: (Quote order in full.) Camp Gaillard, C. Z., May 28, 191 7. The board met pursuant to the above order at 6 p. m. today. Present : All the members. The witnesses whose names appear below, under oath testified, in substance, as indicated after their respective names : Corporal Walter Benzene, Co. "L," 29TH Inf. I was on guard at Darien, C. Z., April 28-29. 1917, as corporal of the third relief. At 2 a. m. April 29, I posted Pvt. John Smith, Co. "L," 29th Inf., on Post No. i, which extended around the Power House. About 2 :3s a. m., I heard a shot fired on Post No. I, and proceeding thereto, I found Pvt. Smith's body lying on the cement walk on the south-east side of the Power House, about two feet from the wall of the building. I immediately notified the commanding officer, Capt. H. E. Vaguer, 29th Inf. I then returned to the scene of the tragedy, and an examination of Pvt. Smith's body showed that the bullet had entered the left side of the neck, near the Adam's apple and came out above the left eye, blowing off the top of the head and the front of the face. On the cement walk, by the side of the body lay his rifle, an empty clip and one cartridge. The rifle contained one empty shell and the magazine had three cartridges in it. I spoke to Pvt. Smith before posting him and in manner and in speech he was perfectly natural and normal. I might also say that at no time before the tragedy did I in the company barracks or elsewhere notice anything about Pvt. Smith's bearing, speech or manner that was in any way out of the ordinary or that indicated in any way that he was thinking of killing himself. First Sergeant E. C. Muders, Co. "L," 29TH Inf. As First Sergeant of Co. "L," 29th Inf., Pvt. John Smith was under my daily observation. He was a well-behaved man of quiet, sober habits, who got along well in the company, and, as far as I know, he was not in trouble of any kind before or at the time of his death. His manner and speech had been the same as usual and there was nothing about either that indicated that he thought of killing himself. Sergeant Edward O'Toole, Co. "L," 29TH Inf. I was Sergeant of the Guard at Darien, C. Z., April 28-29, 1917. Pvt. John Smith, Co. "L," 29th Inf., >y.as a meirjber of the Guard, having marched on at 6 p. M., April 38. [373] 343a (contd.) I did not notice anything about him that was in any way out of the ordinary. In manner and appearance he was perfectly natural. About 2:30 A. M., April 29, after a shot had been fired in the direction of Post No. I, I went over, and found Pvt. Smith's body lying on the cement walk on the south-east side of the Power House, about two feet from the wall of the building, with his rifle, an empty clip, and one cartridge on the walk near the body. The rifle contained one empty shell, and the magazine had three cartridges in it. An examination of the body showed that the bullet had entered the left side of the neck and had come out above the left eye, blowing off the top of the head and the front of the face. Captain H. E. Vagner, 29TH Inf. About 2 130 a. m., April 29, 1917, at Darien, C. Z., I was awakened by Corpl. Walter Benzene, Co. "L," 29th Inf., and told that the sentinel on Post No. 1 had just been shot. I immedi- ately proceeded to Post No. i and found Pvt. Smith's body lying on the cement walk, on the south-east side of the Power House, about two feet from the wall of the building, his rifle, an empty clip and one cartridge being on the walk, near the body. The rifle contained one empty shell, and the magazine three cartridges. The bullet had entered the left side of the neck, near the Adam's apple and had come out above the left eye, blowing off the top of the head and the front of the face. Pvt. Smith was a well- behaved soldier, of quiet, sober habits and, as far as T know, was in no trouble of any kind at the time of his death. Major James A. Ross, 29TH Inf. As the summary court officer detailed by the commanding officer to hold the inquest in this case, I visited Darien, C. Z., the morning of April 29, 1917, and, as a part of my investigation, made a minute examination of the scene of the tragedy. Finding After a careful consideration of the above testimony, together with the personal knowledge that both members of the board have of the scene of the tragedy, the board finds that Pvt. John Smith, Co. "L," 29th Ind.. died at Darien, C. Z., about 2:35 a. m., April 29, 1917, as the result of a gun- shot wound which, in the opinion of the board, he accidentally inflicted upon himself while posted as a sentinel, and not unlikely in the following manner: After being posted he found that his rifle- was not loaded, whereupon he proceeded to insert a clip in the magazine, one of the cartridges (the one found on the cement walk, near his body) accidentally dropping, and while stooping over to pick up this cartridge, his piece was, in some unaccountable way, discharged. Had he wanted to commit suicide, it is the belief of the board that he would have likely inserted one cartridge in the chamber and used the piece as a single loader. [374] 344-345 In the opinion of the board Pvt. Smith's death was in hne of duty and not the result of his own misconduct. Notes 1. In case of accidental death the finding of the board must always show: (a) The soldier's duty status at the time of death. (b) His condition as to sobriety. 2. If a soldier is drowned while swimming, the finding of the board should show: (a) Whether he was authorized to be at the place where he met his death. (b) Were the men of the company encouraged or required to swim. (c) Was the place where the soldier was drowned designated by competent authority as a suitable place to swim. (d) Was the soldier violating any post, company, or other orders in swimming at the time and at the place where he met his death. 344. Omitted. 345. Loss of private property in military service. (A. R. 726.) PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PURSUANT TO THE FOLLOWING ORDER: (Quote order in full.) Camp Gaillard, C. Z., May 12, 1917. Pursuant to the above order the board met at 2 p. m. today. Present: All the members. The board proceeded to examine the affidavit of Capt. G. C. Smith, 29th Inf.. hereto appended and marked "A," and the affidavit of Musician Alexander Ohler, Co. "B," 29th Inf., hereto appended and marked "B," and decided that no further evidence was necessary. Finding After a careful consideration of the affidavits mentioned above, the board finds that : 1. Captain Smith had been ordered on maneuvers with his company and that his field glasses (value, $15.00) were useful and necessary and proper for him to have in this public service in line of duty. 2. The field glasses were stolen without fault or negligence on the part of Captain Smith. [3751 346 Recommendation The board therefore recommends that Captain Smith be compensated to the amount of fifteen dollars ($15) for the one pair of private field glasses. The board then adjourned sine die. Jas. a. Ross, Capt., 29th Inf., President. E. S. Siller, 1st Lieut., 29th Inf., Member. C. H. Mandoltz, 2nd Lieut., 29th Inf., Recorder. 346. Adjusting Ordnance accountability of deceased officer. PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PURSUANT TO THE FOLLOWING ORDER: Headquarters 50th Infantry, Presidio of San Francisco, Cal., July 20, 1898. Special Orders No. 50 (Extract) I. A Board of Officers is appointed to meet at this station at o'clock . . M. tomorrow, or as soon thereafter as practicable, for the purpose of ascertaining what disposition has been made of certain ordnance and ordnance stores for which the late Capt , .... U. S. Infantry, was accountable, and as far as possible to account for the same by proper returns to the Chief of Ordnance. Detail for the Board Capt , . . . .th Infantry. First Lieut , th Infantry. Second Lieut , th Infantry. By order of Lieut. Col : (Signed) , Captain, ....th Infantry, Adjutant. Fort , , , I9--- The board met pursuant to the foregoing order at o'clock . . m Present : all the members. The board, not having sufficient information before it, directed the recorder to open correspondence, with a view to ascertaining definitely [376] 346 (contd.) what disposition was made of the ordnance and ordnance stores for which the late Captain , ....th Infantry, was accountable. The board thereupon adjourned to meet at the call of the president. Second Lieut., th Infantry, Recorder. Fort , IQ.-. The board met at o'clock .... m., pursuant to adjournment and the following order: Headquarters th U. S. Infantry, Fort , , , I9.... Special Orders No (Extract) ***** 2. First Lieut and Second Lieut , ....th Infantry, are hereby relieved as members of the Board of Officers, convened by Par. 2, S. O., No , c. s., these Headquarters, and First Lieut and Second Lieut , ....th Infantr>-, are detailed in their stead. By order of Col : (Signed) Captain, . . .th Infantry, Adjutant. Present: all the members. The board had before it all the information that could be obtained. From the invoices of ordnance and ordnance stores from Capt. , . . . .th Infantry, and First Lieut Ordnance Department, U. S. A., hereto appended (marked "A" and "B," respectively), it is shown that Capt , , . . . .th Infantry, deceased, was accountable for the following ordnance and ordnance stores : Enumerate articles and state individual and total value To account for a portion of the foregoing the board has receipts from the twelve company commanders of the . . . .th Infantry, and receipts from eleven company commanders of the ....th Infantry. [377] 346 (contd.) "These receipts are hereto appended and marked "C," "D," "E," "F," "G," "H," "I," "K," "L," "M," "N," "O," "P," "Q," "R," "S," "T," "U," "V," "W," "X," "Y," "Z," respectively. The ordnance and ordnance stores thus accounted for are as follows : Enumerate articles and state individual and total value This leaves the following not accounted for : Enumerate articles and state individual and total value The issues by Capt are best shown in abstract marked "A" (hereto appended), which was compiled from the appended receipts heretofore referred to. The appended quarterly return for part of the quarter ending , 19... (marked "B"'), also best shows the receipts and issues and what remains unaccounted for. In the correspondence (Appendix "C") relative to this matter, in the 5th indorsement, First Lieut , . . . .th Infantry, states that he succeeded Capt in command of a detachment of about 275 recruits which Capt had taken to These recruits, armed and partially equipped, though originally intended for other regiments, were ultimately assigned to the ...th and ...th Infantry. Since 226 rifles, bayonet scabbards, and a corresponding number of canteens, haversacks, etc., have been receipted for by officers of these regiments, it is the opinion of the board that the 49 rifles, etc., with which the remaining recruits of this detachment were armed, must still be in the two regiments mentioned ; receipts failed to be given in the confusion of war times. This opinion is strengthened by the 12th Indorsement on the same correspondence in which Capt , as commanding officer. Company "L," states that 10 rifles, bayonet scabbards, cartridge belts, gun slings, haversacks and straps, canteens and straps, meat cans, tin cups, knives, forks, and spoons had been taken up on the ordnance returns of that company. He does not, however, inclose receipts for that amount of ordnance for Company "L," though as commanding officer of Company "C," same regiment, which he was also apparently com- manding, he does send receipts for 11 rifles, bayonets, scabbards, cartridge belts, etc. The board is therefore of the opinion that other company commanders of the ...th and ...th Infantry have likewise taken up on their returns the remaining ordnance and ordnance stores pertaining to the detachment of recruits, but have failed to receipt for the same. The wrapper inclosing invoice from Captain , . . . .th Infantry, with indorsements thereon (hereto appended and marked "D"), [3781 347 shows the effort made to obtain receipts for the ordnance stores with which the recruits sent to were equipped. The invoice from Captain has been heretofore referred to as Appendix "A." After going to various officers, the wrapper is finally returned with the statement that the receipts for the ordnance and ordnance stores turned over to the ....th Infantry, with the recruits of Captain 'r. detachment, had been forwarded in compliance with the 27th indorsement of the appended correspondence, marked "C." The board, therefore, recommends relief from further accountability in the matter, and that a certificate of non-indebtedness in the case of Captain , ....th Infantry, deceased, be issued for the following ordnance and ordnance stores : Enumerate articles and state individual and total value There being no further business before it, the board adjourned sine die. Capt., 50th Inf., President. J 1st Lieut., soth Inf., Member. 1 2nd Lieut., 50th Inf., Recorder. 347. Proceedings of Post Exchange Council. Camp Gaillard, C. Z., May 12, 1916. Pursuant to call of the President the Post Exchange Council met at 2 p. M. today. Present 1. Capt. John A. Smith, 50th Inf. 2. Capt. Henry J. Jones, SOth Inf. Etc. Etc. Etc. Absent 1. Capt. Joseph Anderson, Soth Inf. 2. Capt. Ira F. Mavel, 50th Inf. The following motions were duly made and carried : 1. That. the organization of the Post Exchange be as follows: 91 shares per company. 55 shares Hdqrs. company. 49 shares Machine Gun Company. 2. That when dividends accrue, they be paid on the following basis : 1/3 on the basis of shares held in the exchange by each organiza- [379] 348 tion and 2/3 on the basis of credit checks sold to the enlisted men of each organization. 3. That the Exchange officer be authorized to purchase an adding machine. 4. That the following Financial Statement of the business of the Post Exchange to include April 30, 191S, be approved: Assets ♦ ♦♦♦*♦♦***** Liabilities ****** **j(t** I certify that I have audited the accounts of the Post Exchange and found them correct as shown by the above statement. John A. Jones, Capt., soth Infantry. There being no further business before it, the Council adjourned. Joseph A. Harris, Henry J. Harris, Capt., 50th Infantry, President. 1st Lieut., 50th Inf., Recorder. Approved : Alfred C. Allen, Colonel, soth Infantry, Commanding. [Note. — The proceedings are entered in a Post Exchange Council Book (prescribed by A. R. 211). They may he either entered therein in long hand or typewritten on sheets of paper which are pasted in the book.] 348. Proceedings of Post Exchange Sub-committee of Noncom- missioned Officers. PROCEEDINGS OF A SUB-COMMITTEE OF NONCOMMIS- SIONED OFFICERS CONVENED AT THE POST EXCHANGE, CAMP GAILLARD, C. Z., AT 2 P. M., APRIL 11, 1916, IN COM- PLIANCE WITH PAR. 4, S. O. P. NO. 55, C. Z. Present Sergt. 1st Class James Collins, H. C. Drum Major Henry J. Jones, Hdqr. Co., soth Inf. Etc, Etc. Etc. Absent Sergt. " Albert Smith, Co. "A," 50th Inf. The meeting was called to order by the senior noncommissioned officer present and after a general discussion of the business of the Post Exchange and reading of the minutes of the last meeting of a sub- committee of noncommissioned officers held July 7, 1916, it was agreed that the following recommendations be made : [380] 349 1. That the moving pictures be operated Sunday evenings. 2. That a stock of shoes be carried. 3. That a lunchroom be put into operation as early as practicable. 4. That the soft drink counter be kept open until 10:30 p. m., and that, if necessary, the number of employees in the Post Exchange be increased to meet this business without working a hardship on anyone. James Collins, Henry J. Jones, Sergt., I St CI., H. C. Drum Major, Hq. Co., 29th Inf. Geo. a. Hill, James R. Grant, 1st Sergt, Co. "A," soth Inf. Sergt., Co. "B," 50th Inf. Etc. Etc. (Note. — It is customary to enter the proceedings of the sub-committees of noncommissioned officers in the same book in which are kept the pro- ceedings of the meetings of the Post Exchange Council. The proceedings are generally typewritten on sheets of paper that are pasted in the book. 349. Proceedings of a Retiring Board. The following form for the proceedings of a retiring board was taken from the Court-Martial of 1908:— , Case No. — . PROCEEDINGS OF AN ARMY RETIRING BOARD CONVENED AT BY VIRTUE OF THE FOLLOWING ORDERS : War Department, Washington, , 190 — . Special Orders, No. : (Extract) ************** 10. Under instructions from the President, and in accordance with section 1246, Revised Statutes, an army retiring board is appointed to meet at , ; from time to time, at the call of the president of the board, for the examination of such officers as may be ordered before it. Detail for the Board Colonel Infantry. Lieutenant Colonel , , adjutant general. Major , Medical Corps. Major , Infantry. First Lieutenant , Aledical Corps. First Lieutenant , Infantry, recorder. Such journeys as may be necessary for the members and recorder of the board to make in attending its sessions and returning to their proper stations are necessary for the public service. ♦ ♦♦****♦****** [381] 349 (contd.) By order of the Secretary of War : Major General, Chief of Staflf. Official : Adjutant General. 19--- The board met pursuant to the foregoing order at 1 1 a. m. Present Colonel , Infantry. Lieutenant Colonel , adjutant general. Major , Medical Corps. Major Infantry. 1st Lieutenant Medical Corps. 1st Lieutenant , .... Infantry, recorder. Captain , , appeared before the board pursuant to par , Special Orders No. ..., War Department, dated , 19..., and stated that he did not desire counsel; (or, introduced as counsel.) The order convening the board was then read, and Captain was asked if he had any objection to offer to any member present ; to which he replied in the negative. (or) that he objected to on the following grounds : (Insert objections.) The challenged member stated. (Insert the statement of the challenged member, who should be request- ed to respond to the challenge and inform the board upon its merits. Should the officer before the board for examination desire to put the challenged member on his voir dire, the record should continue:) Captain having requested that the challenged member be sworn* on his voir dire, , was duly sworn by the recorder, and testified as follows : Question by Captain : The board was then closed, and, on being opened, its decision was announced that the objection was not sustained, (or) that the objection ^(Form of oath): "You swear that you will true answers make to questions touching your competency as a member of the court (or witness) in this case. So help you God." [382] 349 (contd.) was sustained. (In the latter case the record should state that the challenged member then withdrew.) Captain was then asked whether he objected to any other member ; to which, etc., as before.^ The members of the board and the recorder^ were then duly sworn. (If the officer desires to be retired, the record will continue) : Captain was then asked whether he desired to be retired, and answered in the affirmative. He was then duly sworn as a witness, and testified as follows : Question by the recorder (or by the board) : Q. Please state the nature of your disability and its cause, and how long have you suffered from it? A. (The officer can here make oral statement or submit a written one. If a written statement is submitted the record will state) : The witness submitted a written statement, which was read to the board, and is hereto attached marked "A." Q. Is the statement submitted by you correct? A. Yes. (The board may then ask further questions.) Q. Do you desire to make any further statement? A (When the officer objects to retirement, he will not be examined at this stage of the proceedings, but may introduce evidence or make a statement, as hereinafter indicated.) Major surgeon, a member of the board, was then duly sworn and testified as follows : Q. Please submit to the board the result of your examination of Captain The witness submitted a written report signed by himself and Assistant Surgeon , also a member of the board, which was attached marked "B." . Q. From what cause does Captain 's disability proceed? A Q. Is the disability permanent? A _^ Five being, under sec. 1246, R. S., tlie minimum number of members of a retiring^ board, it must, when reduced below that number by challenge, or if the board is left without the proportion of medical officers required by said section, adjourn and report the facts to the convening authority. When the board again meets the officer being examined will be accorded the right of challenge as before. ^ If there be a reporter, he will also be sworn. (Form of oath): "You swear that you will faithfully perform the duties of reporter to this court. So help you God." \38M 350-351-352 Q. Is Captain 's disability such as to incapacitate him for active service? A (The examination of the witness sliould be conducted so as to bring out all material facts on the lines indicated.) Captain stated that he had no question to ask, (or) asked the following questions: (The other medical member of the board should then be similarly interrogated.) The recorder then submitted certain papers referred to the board from the Office of The Adjutant General of the Army, which were read to the board, and are attached, marked Captain had no further evidence to submit nor statement to make. (When there is such evidence or statement, the record will duly set it forth.) The board was then closed for deliberation, and, having maturely considered the case, finds that Captain is incapaci- tated for active service and that the cause for the said incapacity is And the board further finds that said incapacity is (or is not) an incident of service. The board then adjourned. President of the Board. Recorder. 350. Proceedings of an Examining Board for Promotion. The proceedings of an examining board for promotion are written on Form No. 433, A. G. O. There are five sheets— 433-1 ; 433-2; 433-3; 433-4; 433-5- 351. Proceedings of an Examining Board for Appointment to Grade of Second Lieutenant. The proceedings of an examining board for appointment to the grade of second lieutenant are written on a form furnished by The Adjutant General of the Army, of which there are three sheets — 96-id; g6-2d; 96-4d. 352. Proceedings of an Examining Board for Transfer to Another Branch of Service. [384] 352 (contd.) PROCEEDINGS OF A BOARD OF OFFICERS CONVENED PY THE FOLLOWING ORDER : (Quote order in full.) Camp Gaillard, C. Z., February 5, 1917. The board met pursuant to the above order at 10 a. m. today. Present Major James A. Ross, 29th Inf. Major Charles H. Maine, 29th Inf. Major George H. Phelton, loth Inf. Major James N. Snickering, loth Inf. Capt. William H. Maldron, 29th Inf. The board then proceeded to the examination of Capt. John R. Doe, C. A. C, who appeared in compliance with Par. 5, S. O. 19, c. s., Hq. U. S. Troops, Panama Canal Zone. The order convening the board was read to Capt. Doe and he was asked if he had any objection to being examined by any member present, to which he replied in the negative. The members of the board, including the recorder, were then duly sworn. • After a personal examination of Capt. Doe and his official record, the board finds that he is qualified for service as a captain of Infantry. The board then adjourned to meet at the call of the president. Jas. a. Ross, Major, 29th Inf., President. William H. Maldron, Captain, 29th Inf., Member. (Bulletin No. 17, W. D., July 7, 1916.) I — I. The following regulations are prescribed for the purpose of carrying into effect the final proviso of section 25 of the National Defense Act, approved June 3, 1916, which reads as follows: And provided further. That for the purpose of lessening as much as possible inequalities of promotion due to the increase in the number of officers of the line of the Army under the provisions of this Act, any vacancies created or caused by this Act in commissioned grades below that of lieutenant colonel in any arm of said line may, in the discretion of the President and under such regulations as he may prescribe in furtherance of the purpose stated in this proviso, be filled by the pro- [385] 352 (contd.) motion or transfer without promotion of officers of other branches of the line of the Army; but no such promotion or transfer shall be made in the case of any officer unless it shall have been recommended by an examining board composed of five officers, senior in rank to such officer, and of the arm to which the promotion or transfer of such officer shall have been proposed, who, after having made a personal examination iO officer will be promoted to or transferred to any arm when it would place him above an officer in that arm who was senior to him when first commissioned in the Army, unless such officer is junior to him in relative rank on account of losses of files occasioned by sentences of courts- martial, failures to pass required examinations for promotion, or by voluntary transfers. This rule will apply to each increment of increase. (As amended by Par. II, Bui. 52, Nov. 23, 1916.) 3. Officers transferred in accordance with the proviso under con- sideration will take their place in the lineal list of the arm to which transferred according to their relative rank at the date of transfer. Officers desiring transfer will make application to The Adjutant General of the Army. Notes by the Author 1. Question for determination by board. The only question before the board is the determination of whether the officer is qualified for service in the arm in the grade to which his transfer is proposed. The question of eligibility is one for the War Department, and not the board, to determine. 2. Nature and scope of examination. Under existing orders the scope and nature of the examination is left entirely and absolutely to the board, the only requirement being that the board shall make "a personal examina- tion of such officer and of his official record." In practice, there is no mental examination, the officer being merely asked his reasons for desiring to transfer ; what studying, if any, he has ever done pertaining to the branch of the service to which transfer is desired, and maybe one or two other questions of a similar, general nature, which, together with an examination of the officer's official record, will enable the board to form an estimate of his qualification for service in the arm in the grade to which he seeks transfer. [386] 353-354 3. Oath of recorder. You , do swear that you will faithfully and impartially discharge your duties as a member of this board in the accurately and impartially record the proceedings of this board and the matter now before you, and that you will, according to your best ability, evidence to be given in the case in hearing. So help you God. 4. Oath of members. You, , do swear that you will faithfully and impartially discharge your duties as members of this board in the matter now before you. So help you God. 353. Summary-court charges. The finding and sentence are entered on the face of the charge sheet. For example — Finding : Of the Specifications, — Guilty. Of the Charges, — Guilty. Sentence : To forfeit two-thirds of his pay per month for three months. John A. Smith, Major, 20th Inf., Summary Court. Always use the correct form of sentence, as given on page 367, Manual for Courts-Martial. 354. Report of inquest. The following is the form given in Appendix 19, Manual for Courts-Martial, for the report of investigation of death by a summary court-martial, under the 113th Article of War: , 191... From : summary court-martial. To : Commanding officer. Subject: Report of inquest over body of , deceased. I. Pursuant to your letter (or, your oral instructions) of , I viewed on the day of , the body of , found dead at this post, and have examined the following witnesses, whose testimony. is appended to this report : 2. From a view of the body and from the evidence before me I find that at or about m., on the day of (or, on or about the .... day of ), , a of Regiment of (or a civilian), died a natural death (or, com- mitted suicide; or, was accidentally killed in manner and circumstances as follows ; or, was killed by or by some person or persons un- known, in manner and circumstances as follows: (or otherwise, as the case may be). [387] Corona The Pen of the Army Note the ease with which this portable writing machine may be used under service conditions. Its parts never work loose or drop ofif. It has no attach- ments and does not take down. You can carry Corona an}'where for, case and all, it weighs but 9 lbs. and measures only 10 x HM x 43<£ins. Being built almost entirely of aluminum and steel, Corona is practically indestructible. The Corona Folding Stand adds greatly to the convenience of using Corona in the field. 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Rifle leams, and at Buenos Ayres, Argentine, Matches. No Rifleman or Quartermaster's Department should be without it. Sold by Sporting Goods Dealers and at Post'Exchanges FRANK A. HOPPE, Sole Manufacturer STATION O. PHILADELPHIA, U. S. A. For U. S. ARMY and NATIONAL GUARD Officers and Enlisted Men UNIFORMS Independent Military Organizations UNIFORMS Military Training Caraps UNIFORMS Boys Military and Society Clubs UNIFORMS Official National Outfitter Boy Scouts of America SIGMUND EISNER CO. Red Bank, N. J. New York Otrice. 103 Fifth Avenue Vis col; SOFTENS PRESERVES ''WATERPROOFS SHOtS, BOOTS ^miSS BELTS To make your shoes waterproof To make your shoes soft and comfortable To make your shoes wear 3 times longer To keep the harness and saddle in ^ood order Use Viscol Viscol makes the leather soft and pliable and also waterproof. \iscolized leather remains soft and pliable under continuous hard service, even when it is worn in salt water or in snow. Viscol is a solution of a rubber- like material which amalgamates with the leather sub- stance and is not driven out of the leather by heat or by water, the way oils are. Its beneficial effect is lasting. Leather that is treated with Viscol wears several times as long as leather that has not been thus treated. Viscol is sold by many of the Post E.xchanges and by most shoe dealers. If you can not procure it at the nearest Post Exchange or from your shoe dealer, write to VISCOL COMPANY East Cambridge Boston, Mass. *'BANXA" MILITARY BOOKS A partial list. Send for Catalogue Military Topography By Major C. O. Shcrrill $2.50 Military Topography and Photography I!y Lieut. F. D. Carlock $2.50 Rapid Reconnaissance and Sketching ny Major C. O. Shcrrill $1.25 Military Map Reading By Major C. O. Shcrrill $0.90 Manual for Quartermasters By .Major .Me.xandor E. Williams $1.10 Questions on Field Service By Captain Irlnlland Rubottom $0.60 Quer,tions on Manual for Courts-Martial and Evidence By Lieut. Edward F. Witsell $0.60 The Technique of Modern Tactics Bv Majs. C. S. Bond and M. J. McDonough $2.65 The Mounted Rifleman By Brigadier Geacral James Parker Cloth $1.00; Taper, $0.60 Machine Guns By Cant. J. S. Hatcher, Lieut. G. P. Wilhelm, anr] Lieut. IT. J. ^lalony, V . S. A,mv $2.50 Battle Fire Training By Capt. J. T. Fulmer, U. S. Army $1.25 Military Field Nctebook By Cai>t. G. R. Guild and Lieut. R. C. Cotton $0.75 Field San-.tatio-! Bv Lt. Col. James S. Wilson $1.00 Soldier's Foot a".d the Military Shoe By Lieut Col. E. L. Munson $1.50 Oper-tion Orders, Field Artillery By Lt. Col. Iiarry G. Bishop $1.00 Elements ci Mo^'ern Field Artillery By Lieut. Col. H. G. Bishop •- $1.50 Military Character, Habit, Deportment, Courtesy, and Discipline By :\Iaior M. B. Stewart Cloth binding, $1.00; paper, $0.50 A Working Knowledge of Spanish By Lieut. Gary I. Crockett $0.75 Lessons in Visual Sign:.lling By Lieut. M. A. Palen $0.60 Practical English Punctuation Y,y M. Lyle Spencer $0.60 Tactical Principles and Problems By Capt. M. E. LLanna $2.50 Adjutants' Manual By Major Courtland Nixon $1.15 Exercises for Systematic Scout Instruction Bv Capt. H. J. McKenney $1.25 Five Tactical Principles and Uniform Tactical Training By Lt. Col. V. A. Caldwell $0.50 Criticisms upon Solutions of Map Problems By Captain C. T. Boyd $2.00 One set of Gettysburg maps for same, unmoupted, price 20c, mounted, price 35c. Catechism of Uniform Tactical Training By Lieut. Col. V. A. Caldwell $1.00 Military Aviation By Capt. H. LeR. Muller $2.50 New titles are constantly appearing and it will pay you to keep in touch with "B.\NTA." Their books are all standard, tried texts and references which have been approved by authorities in the LT. S. Army. GEORGE BANTA PUBLISHING COMPANY MENASHA, WISCONSIN THE MOSS PUBLICATIONS (By Major Jas. A. Moss, U. S. Army) (Published by Geo. P.anla I'u' Isliing Co., Menasha, Wis.) OFFICERS" MANUAL. An invaluable guide in all matters pertaining to the social and official "Customs of the Service," and in administration, duties of company officers, adjutants, quartermasters, etc. Especially valuable to officers of the National Guard and officers just joining the .Army $2.50 NONCOMMISSIONED OFFICERS' MANUAL. Covers in a simple, practical way the duties of all grades. Based on the collated experiences of over 50 experienced noncommissioned officers of the Regular Army $1.50 PRIVATES' MANUAL. (Profusely illustrated.) Gives in one book, in convenient, illustrated and understandable form, the principal things the soldier should knovkf, and which one must now go through many books to get $1.00 MANUAL OF MILITARY TRAINING. (Profusely illustrated.) Makes unnecessary all other books for the training and instruction of Volunteer COMPANIES and of COMPANY officers of Volunteers. Adopted as the military textbook of over ninety (90) of our inilitary schools and colleges. 60,000 copies sold in two years $2.25 QUESTIONS ON MANUAL OF MILITARY TRAINING. This 1)0ok is prepared for use with the Manual of Military Train'ng and enables mastery of the manual and preparation as nothing else will for recitations and examinations $0.50 APPLIED MINOR TACTICS. (Including Map Problems, War Game, Map Reading, and Map Sketching.) Revised Edition. Simplified for beginners. Especially adapted to the instruction of subalterns, noncommissioned officers and privates in their duties in campaign -. $1.25 FIELD SERVICE. Treats the subject in a practical, concrete way, giving valuable suggestions as the result of the experience of a number of officers and enlisted men $1.25 INFANTRY DRILL REGULATIONS SIMPLIFIED. (Profusely illustrated.) An illustrated, annotated and indexed edition of the War Department edition. Invalu- able to beginners and to students of Infantry Drill Regulations $0.75 SPANISH FOR SOLDIERS. (Capt. John W. Lang, collaborator.) A combination grammar and English-Spanish and Spanish-English dictionary and phrase' book, intended to give officers and soldiers a fair working conversational knowledge of military Spanish $1.00 SELF-HELPS FOR THE CITIZEN-SOLDIER. (Profusely illustrated.) (Major ]\I. B. Stewart, collaborator.) A popular explanation of things military $1.25 RIOT DUTY. Presents the subject in practical, tabloid form, telling an officer exactly what do to tactically and legally if ordered on riot duty $0.50 ARMY CHANGES. Published quarterly. Gives all changes in the Army Regula- tions, Drill -Regulations, Manual of Guard Duty, Field Service Regulations, and forty (40) other War Department publications, from the dates of their publication to the date of publication of the last number of Army Changes. Single copies, 50 cents; Annual subscription, .$1.50. ARMY PAPERWORK. An exhaustive and practical presentation of the subject with numerous "models" of letters, reports, returns, proceedings of boards, etc $2.00 MILITARY TRAINING FOR BOYS. Profusely illustrated. (Major M. B. Stewart, collaborator.) Intended to develop body, character, and patriotism. Patriotism, obligations of citizenship, drill, manual of arms, personal hygiene, camp sanitation, care of health, etc., are fully covered in simple, conversational language calculated to appeal to boys $0.50 PEACE AND WAR DUTIES OF THE ENLISTED MAN. Gives in condensed, readable form, the principal duties of the enlisted man in garrison, in camp, on the march, on guard, patrolling, in battle, etc $0.50 TRENCH WARFARE. (Profusely illustrated.) For the training and instruction of men and officers in trench warfare. Based on the latest information from the battle fronts of Europe $1.25 QUESTIONS ON INFANTRY DRILL REGULATIONS. They bring out and emphasize every point in every paragraph $0.50 COMPANY TRAINING. Covers training of company in attack and defense. ..$0.50 EXTRACTS FROM ARMY REGULATIONS. (With questions.) Consists of the paragraphs that are applicable to Line officers in particular, especially those just entering the service $1.50 COMBINED ARMY PUBLICATIONS. A combination in ONE book the size of Manual for Courts-martial, of Rules of Land Warfare, Field Service Regulations, Small-arms Firing Manual, Manual of Interior Guard Duty, Uniform Regulations, and Manual for Courts-martial $2.25 QUESTIONS ON COMBINED ARMY PUBLICATIONS. Brings out and empha- sizes every point mentioned in "COMBINED ARMY PUBLICATIONS." ..$1.25 OUR FLAG AND ITS MESSAGE. (Major M. B. Stewart, collaborator.) He who reads it without experiencing thrills is not an American $0.25 WHAT SAMMY'S DOING. (Profusely illustrated.) (Capt. Wm. H. Waldron, collaborator.) (Due from press August, 1917.) A pictorial sketch of a soldier's life in one of our big training camps $0.75 ORIGIN AND SIGNIFICANCE OF MILITARY CUSTOMS. Including military miscellany of interest to soldiers and civilians. (Profusely illustrated.) ....$0.50 ARMY MANUAL FOR MILITARY SURGEONS. (Due from press August, 1917.) (Major Frank T. Woodbury, collaborator.) Covers the garrison and field duties of surgeons in the military service of the United States $2.00 A B C's OF PERSONAL PREPAREDNESS. (Profusely illustrated.) (Due from press August, 1917.) A self-instructor for home use $0.50 Intended to be used with the "Dandy Dummy Gun." $0.75 $1.25 (Plus transportation charges on gun.) PUBLISHERS GEORGE BANTA PUBLISHING COMPANY MENASHA, WISCONSIN iJS°Banta's Complete Catalogue of Military Books will be mailed on application. UNIVERSITY OF CALIFORNIA AT LOS ANGELES THE UNIVERSITY LIBRARY This book is DUE on the last date stamped below MR 6 ]g42 Form L-9 20m-l, '41(1122) UB 283 ifess - M85 AriTiy paperwork, cop . 1 O^A/nn^^-£'ii^'i^=^ DEMCO 234N UB 283 M85 cop.l uc snuTHrRN RFGIONAL LIBRARY FACILITY AA 000 480 999 2 BRA{ CALIFORNIA, RY, :3, CALIF.