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UC-NRLF
LIBRARY OF CONGRESS
GUIDE TO THE
Cataloguing of Periodicals
PREPARED BY
MARY WILSON MAC NAIR
Catalogue Division
WASHINGTON
' KNMENT I'KINTING OFFICK
LIBRARY BRANCH
LIBRARY OF CONGRESS
GUIDE TO THE
Cataloguing of Periodicals
PREPARED BY
MARY WILSON MAC NAIR
Catalogue Division
WASHINGTON
GOVERNMENT PRINTING OFFICE
LIBRARY BRANCH
1918
U J
PREFATORY NOTE
Cataloguers of periodicals have felt the necessity of decisions on points
of form and order in details of entry not specified in the code of catalogue
rules, or not stated with sufficient precision. They are essential to secure
a degree of uniformity in the application of the rules where a large collec-
tion of great variety is being catalogued. The following statement, cover-
ing the practice in the Library of Congress, is intended for the guidance
of cataloguers without intrenching on the exercise of good judgment on
their part in dealing with exceptional cases on their merits. It is printed
to meet the requirements of the library service, and to facilitate the answer-
ing of numerous requests for information from other quarters.
372046
1. GENERAL RULE
Enter a periodical under its latest title, capitalizing both the
initial article, when there is one, and the word following. Give
in the form of notes : frequency of publication ; important varia-
tions of title; successive editors; important changes of place of
publication and of publisher; also indexes, supplements, etc.,
unless entered separately {see under headings Indexes and Sup-
plements) Make added entries for editors, compilers of indexes,
important earlier titles, etc.
A periodical entry ordinarily includes all volumes published
with continuous volume numbering (in one or more series), even
though the title may vary. A publication which does not continue
the volume numbering of an earlier publication is considered a
new periodical, and should have separate entry. If the new peri-
odical succeeds or supersedes the former, the connection should
be noted on each entry.
2. TITLE
The title of a periodical is frequently given in different forms
on title-page, covers, captions, etc. The form used on the title-
page should ordinarily be given preference in entry, and refer-
ences made, when necessary, from other forms. When the covers,
etc., have fuller title than the title-page, it is sometimes desir-
able to use the fuller title, enclosing the additional matter in
brackets, e. g.
The Portrait magazine [containing sketches of prominent per-
sons of the present time]
If the publication has no title-pages, take title from covers,
captions or editorial pages. The cover-title is to be preferred,
unless the caption title is especially distinctive, or is the title best
known and under which the periodical is generally quoted in ref-
erence books and other literature on the subject.
The statement of editors, etc., may be included in title if the
periodical has ceased publication, and the same editors have con-
tinued throughout, e. g.
The Mining gazette, e<t by Alvin Stevens and William Estes.
The Kindergarten review; organ of the Boston kindergarten
association. Mary R. Haviland, editor.
When one periodical absorbs another, and incorporates its title
with its own, the incorporated title should not be capitalized, e. g.
Illinois mining gazette and railway age (not Illinois mining
gazette and Railway age)
The title of a periodical is printed with hanging indention, and
should be entered on card with the first word beginning a little
to the left of first vertical line.
6 . GUIDE TO CATALOGUING PERIODICALS
When quoting in a note an English title, capitalize the word
-following the initial article, e. g.
Absorbed the Educational review.
Merged into the Belgian hare news.
When quoting a title in a foreign language, capitalize both the
article and the word following, e. g.
Absorbed L'Armenie.
Merged into Der Alte orient.
3. TITLES BEGINNING WITH INITIALS OR FORENAMES
When the title of a periodical begins with initials of name of
editor or publisher, it is ordinarily better to disregard initials in
entry, e. g. S. S. Stewarts banjo and guitar journal should be
entered under title . . . Stewarts banjo and guitar journal, with
reference from S. S. Stewarts banjo and guitar journal. Simi-
larly, Dr. A. Petermanns mitteilungen, L. B. Case's botanical in-
dex, J. W. Pepper piano music magazine should have entry under
titles . . . Petermanns mitteilungen, . . . Case's botanical index, and
. . . Pepper piano music magazine, respectively.
When the title begins with a forename, entry should usually be
made under forename, c. g.
Frank Leslie's boys' and girls' weekly.
Frank Leslie's popular monthly.
Joe Chappie's national news-letter.
Make cross references from other forms of name, when necessary.
4. STATEMENT OF VOLUMES
The statement of volumes and dates follows title of periodical
on catalogue card. Use arabic numerals, and vernacular form for
volumes, months, etc., e. g.
1.-3. annee; Jan. 1881-oct. 1883.
1.-2. jahrg.; 2 juli 1904-25 marz 1905.
The volume numbers and dates are separated by a semicolon
when there is but one series. If there are two or more series, use
commas between volumes and dates, and semicolons between the
series, e. g.
v. 1-4; Jan. 5, 1899-Aug. 7, 1900.
v. 1-6 (no. 1-24) ; Jan. 1881-Oct. 1896.
v. 1-16, v. 17, no. 1-2 ; Jan. 1891-Feb. 1907.
v. 1-26, Jan. 1821-Oct. 1848 ; 2d ser., v. 1-6, Jan. 1849-Oct. 1854.
v. 1-20, May 1875-Apr. 1894; v. 21-30 (new ser., v. 1-10), May
1895-Apr. 1904.
The volume numbers and dates are not enclosed in brackets
when easily ascertainable from covers of individual numbers,
captions, etc., even though they do not appear on title-pages.
When dates on covers, etc., differ from those given on title-
page, prefer the cover dates, unless clearly wrong, and make
note of discrepancy.
GUIDE TO CATALOGUING PERIODICALS 7
Statement of volumes in open entries : When the periodical to be
catalogued is current, give first volume number and date in ink
on main card, e. g.
v. 1- Oct. 12, 1906-
v. 1- May 1881-
v. 1-5, May 1891-Apr. 1895 ; new ser., v. 1- May 1896-
The last volume number and date should be noted in pencil.
The card should be stamped "In progress. Additions on shelflist."
A similar entry may be made for a periodical which has ceased
publication, but of which the Library possesses only a partial set.
In this case the card should be stamped "Incomplete. Additions on
shelflist."
If Library lacks the first volume of a set, or if the statement
of volumes is complicated, a "Library has" card may be used, and
space left on main card.
See also under headings Open entries, "Library has" cards, and
Serial record.
5. IMPRINT
Include in the imprint place of publication, name of publisher,
and inclusive dates of publication, e. g.
Chicago, C. H. Card, 1901-05.
Variations in place of publication and publishers: When varia-
tions are unimportant, give in imprint the first* place and pub-
lisher, e. g.
Philadelphia [etc.] J. W. Scott, 1880-81.
Allentown, Davis & Selden [etc.] 1852-65.
Boston, Armstrong and Lewis ; [etc., etc.] 1897-1900.
When variations are important, include them in imprint, unless
statement is too complicated, e. g.
Chicago, L. W. Brown, 1857-63; Springfield, 111., J. Jackson co.,
1864-69.
Boston, J. R. Scott; [etc., etc.] 1881-85; New York, Brown &
Davis [etc.] 1886-95.
Boston [etc.] Little & co., 1889-92; Hartford, J. W. Copeland,
1893-1906.
When it seems desirable to specify variations and they cannot
conveniently be included in imprint, use note similar to following :
Vol. 3 was published in Springfield, Mass.
Vols. 2-5 were published in Lexington, Ky., by R. W. Bentley.
For a more detailed form of note see "Imprint varies" note.
6. COLLATION
Volumes : Give the number of volumes, e. g.
6 v. (or "6 v. in 9" for 6 volumes bound in 9)
*An exception may be made when the periodical has been published for
a much longer time in some other place. Such changes are most apt to
occur in the earliest and last stages of a periodical.
8 GUIDE TO CATALOGUING PEKIODICALS
If there is only one volume give paging.
See also under heading "Periodicals complete in one volume."
Illustrations: Give illustrations in the following order: illus.,
plates, photos., ports., maps, plans, facsims., tables, diagrs. Fron-
tispieces are not ordinarily separately noted, but are included in
plates, exception being made for works complete in one volume,
gift-books, rare works, etc. Colored plates are noted, but it is
not usually necessary to specify that plates are folded.
Size: Give height of volumes in centimeters. When volumes
differ in height, give inclusive sizes, e. g.
26-28 cra .
If, however, there is but one variation in size, statement may be
given as follows :
23i cm (v. 2-4: 30 cm )
26 cm (v. 9:20 cm )
25 cra (v. 1, no. 1-3: 14 cm ;
7. FREQUENCY OF PUBLICATION
Unless expressed in title of periodical, frequency of publication
is to be given after collation. When statement consists of a sin-
gle item, or is brief, it is placed one centimeter to the right of
size and is not capitalized, e. g.
23 cm weekly.
25 cm monthly (v. 1-2: quarterly)
19 em irregular.
28 cm annual.
20 em monthly (irregular)
24 cm monthly (except July and August)
When statement consists of two or more items, it is given as a
paragraphed note, e. g.
Weekly, 1883-86; monthly, 1887-89.
Weekly, 1887-92; irregular, 1893-97; monthly, 1898-1906.
Months need not be specified when change occurs at end of
calendar year.
8. "TITLE VARIES" NOTE
Under the caption "Title varies" are given the important
changes of title of a periodical, e. g.
Title varies : Jan. 1831-Oct. 1834, The Biblical repository.
Jan. 1835-Oct. 1836, The Quarterly observer and Biblical
repository.
Jan. 1837-May 1838, The American Biblical repository.
Title varies: June 1880-Apr. 1881, The Harvard register; a
monthly periodical devoted to the interests of higher edu-
cation. (Subtitle varies slightly)
June 1881-May 1884, The Harvard review and educational
journal.
When desirable, volume numbers may replace dates in "Title
varies" note, or both may be included, e. g.
Title varies: v. 1-3 (1875-79) Vermont historical gazetteer.
GUIDE TO CATALOGUING PEKIODICALS 9
If changes of title, editor, and imprint occur simultaneously,
the same note may include all these items, c. g.
Title and imprint vary: May 1892-Apr. 1907, The Illustrated
magazine of art, ed. by Moses King and Henry E. Butler.
New York, Davis & Atwood.
May 1907-Oct. 1910, The Magazine of art, architecture and
sculpture. Thomas Edwin Brown, editor. Boston, Carey
and Mason co.
The "Title varies" note is printed with hanging indention, and
the dates (after the first group) begin a new line in each case.
When the changes in title of a periodical are not considered of
sufficient importance for a detailed statement, the note "Title
varies," or "Title varies slightly," will suffice, without specifica-
tion of changes.
9. EDITOR NOTE
Unless included in title, editors may be given in following form
of note :
Editors : May 1892-June 1897, Karl Vollmeyer, Ernst Schmidt.
July 1897-Oct. 10, 1908, H. L. Meyer. Oct. 17, 1908-Dec. 1910,
E. G. Meissner.
Editors: Jan. 1888-Dec. 1907, Thomas Pirsson (with Alfred
Brown, May-Dec. 1907). Jan. 1908-Dec. 1910, A. H. Batter-
son. Jan.-May 1911, E. B. Davis, Elinor P. Wiles.
Editors: Apr. 1859-June 1862, William Wilson. July 1862-May
1893, Thomas Bailey (with C. H. Card, 1880-87; Eben Jones,
1888-93)
The editor note is printed with hanging indention.
Ordinarily the forename of editor is given in full when there
is only one; initials are used when there are two or more fore-
names. Exception is sometimes made for foreign names. When
editor is a woman, the first forename is always given in full.
When a periodical has ceased publication and the same editor
or editors have continued throughout, use form of note similar
to following (unless statement of editors is included in title) :
E. J. Butler, editor.
Thomas Bartlett and others, editors.
W. E. Babbitt and Frank Jefferson, editors.
Edited by Esther Patterson and Mary E. Willis for the Institute
of pharmacy.
In trade periodicals, and in some of the less important literary
periodicals, etc., names of editors need be given only when easily
ascertainable, and when changes are not frequent ; or, in the case
of trade periodicals, when the editor is a prominent authority on
the subject.
Ordinarily each editor mentioned in title or note should have
added entry. The added entries may sometimes be omitted, how-
ever, for trade periodicals, etc., even when editors are noted on
face of card. Judgment should be used.
10 GUIDE TO CATALOGUING PERIODICALS
10. "IMPRINT VARIES" NOTE
Variations of place and publisher may be included in imprint
unless statement is too complicated.
See under heading Imprint.
If not desirable to include in imprint the variations, and detailed
note is necessary, give as follows :
Imprint varies: 1853-62, Philadelphia, W. P. Hazard. 1863-75,
New York, M. M. Dodd [etc.]. 1876-91, Boston, Arnold &
Brown ; [etc., etc.]
It is sometimes more practical to give volume numbers in place
of dates in notes, e. g.
Imprint varies : v. 1-5, Richmond, Teller and Bacon, 1881-83.
v. 6-59, Lexington, Ky., B. B. Jones co., 1884-1901. v. 60-65,
new sen, v. 1-5, Washington, Taylor & Ballington, 1901-06.
The "Imprint varies" note is printed with hanging indention.
In many cases the "Imprint varies" note may be replaced by a
shorter note similar to following :
Vol. 1 was published in Lexington, Ky.
Vols. 1-7 were published by Dodd, Mead & co.
Vols. 19-20 were published in London by G. Whitiield [etc.]
Published from 1862 to 1865 in Richmond.
Vols. 7-9 were edited by Daniel Carrington and published in
Hartford, Conn.
Vols. 1-5 have imprint : Middlebury, Vt., Printed by J. W. Cope-
land, 1887-91.
11. NOTE FOR ORGANS OF SOCIETIES, ETC.*
When a periodical is the organ of some society or other body,
and the statement is not included in title, a note similar to fol-
lowing should be given :
Organ of the Institute of American botanists.
Organ of the Denver mining association from 1881 to 1885, of
the Colorado association of miners from 1886 to 1900.
Organ of the Maine historical society, and, from 1892 to 1897, of
the Maine genealogical association.
Official organ of the Society of archaeological research.
Ordinarily an added entry is given for each society or body of
which the periodical is the organ.
12. "PUBLICATION SUSPENDED" NOTE
When a periodical has ceased to appear for a time, and has later
resumed publication, use following form of note :
Publication suspended from May 1905 to Feb. 1907, inclusive.
Publication suspended from 1882 to 1885, inclusive.
Publication suspended during 1897.
*A publication which contains only the regular proceedings, transactions
or reports of a society is entered under the name of the society rather than
GUIDE TO CATALOGUING PERIODICALS 11
13. EXAMPLES OF MISCELLANEOUS NOTES
Supersedes Elementary education.
Volume numbers irregular : no. 3 omitted.
Formed by the union of the Progressive farmer and the Agricul-
tural review.
No numbers were issued for May and Sept. 1889.
Vols. 1-7 include "Bibliography of mining engineering, by Claude
Cumberland," 1901-08.
Vols. 1-12 include the current supplement "Mineral industry"
(issued with separate t.-p. and paging in v. 2-5)
Absorbed the Manchester review in July 1892, and assumed its
volume numbering.
Vols. 2, 5, and 19 : 2d edition.
L. C. set incomplete : v. 4 wanting.
Merged into the Electrical world.
The Progressive farmer and the Agricultural review were united
in May 1892 to form the Southern farm gazette.
No more published.
It is often desirable to give as a note a statement quoted from
the periodical, c. g.
"Toevoegsel aan het Regt in Nederlandsch Indie."
"Publiee sous la direction de Messrs. Pupikofer et Pangalo, et
sous le patronage du conseil de 1'Ordre des avpcats."
"Established as a separate periodical by the division of the Hat-
ter and furrier into two journals: The American hatter and
the Furrier."
Bibliographical contributions, when considerable, should always
be noted, e. g.
Bibliographical notes in each volume.
Includes critical reviews.
Includes quarterly list of new books.
14. ORDER OF NOTES
Notes are usually given in the following order :
Frequency of publication
Volume numbers irregular ...
Formed by the union of ...
Organ of ...
Publication suspended ...
Title varies
Editors
Imprint varies
Absorbed the ...
No more published (or Merged into ... or Superseded by ...)
The order of notes may be modified to suit special cases. Varia-
tions of title, editors, imprint, frequency of publication, etc., may
be combined in one note when desirable.
12 GUIDE TO CATALOGUING PERIODICALS
15. "LIBRARY HAS" CARD
When the statement of volumes in an open entry is too long to
be included on main card, a card similar to following is used* :
Library has
l.-ll. jahrg.
13.-18. jahrg.
21. jahrg.
24.-26. jahrg.
1880-90
1892-97
1900
1903-05
11 v.
6v.
3v!
Stamp: In progress. Additions on shelflist.
Library has
v. 1-10 Jan. 1851-Dec. 1860 10 v.
v. 17-33 Jan. 1867-Dec. 1883 17 v.
v. 38 Jan.-Dec. 1888 1 v.
v. 41^4 Jan. 1891-June 1894 4 v.
v. 46-48 (new ser., v. 1-3) Oct. 1894-Feb. 1897. 3 v.
Stamp: Incomplete. Additions on shelflist.
Library has
v. 2-5 May 1804-Feb. 1807 4 v.
v. 19 May-June 1809 1 v.
v. 23 Sept. 1811-Mar. 1812 1 v.
Stamp: Refer to cataloguer.
The "Library has" card is not to be numbered.
Stamps: The stamps "In progress. Additions on shelflist" or
"Incomplete. Additions on shelflist" are used on open entry cards
for publications in which additional volumes are to be recorded
only on serial record. The stamp "Refer to cataloguer" means
that any additional volume of the publication received in the
Library is to be sent to the cataloguer of periodicals and not added
to the serial record. It is used for sets nearly complete at the
time entry is made, for old or rare publications, etc. There are a
few current periodicals for which the cards are stamped "Add
to cards." In these cases each additional volume received in
Library is recorded on catalogue cards as well as added to serial
record.
16. INDEXES
An index to a periodical, when separately published, is to be
added to main entry with dash, e. g.
The Ohio journal of education, v. 1-5; Mar. 1891-Feb. 1895.
Cincinnati, Hall & Brown, 1891-95.
5 v. illus. 24 cm . monthly.
Index to volumes i to in ... Comp. by Henry R. Davis.
Cincinnati, Hall & Brown, 1897.
v, 121 p. 24 cm .
*Space (blank lines) may be left open for noting later additions of miss-
ing volumes. Ordinarily these are added on serial record only, but it may
be advisable to consolidate the statement on the "Library has" card from
time to time, when several gaps have been filled, cf. section 24 (Serial
record)
GUIDE TO CATALOGUING PERIODICALS 13
Title, pagination, etc., are to be given as for an ordinary book.
The word volumes is written in full unless abbreviated on title-
page, and roman numerals are not changed to arabic. An added
entry is made for compiler of index.
Separate entry for indexes : An index to a periodical in progress,
received after main entry has been printed, is to be entered in the
following form :
The Ohio journal of education. (Indexes)
Index to volumes i to in ... Comp. by Henry R. Davis. Cin-
cinnati, Hall & Brown, 1897.
v, 121 p. 24 cm .
The form heading Indexes is to be given on back of card, but
heading is not printed. Subject entries may be indicated when
needed. The same "printer's serial number" is to be given on card
for index as on main entry card, but to the number is to be affixed
the symbol x 1 , x 2 , x 3 (meaning first, second, third, etc., index
card) as the case may be. When the publication is discontinued
and the main entry closed, or when for any other reason the main
entry is reprinted, the card or cards for the indexes may be re-
printed in the usual form as part of the entry. The rule for sepa-
rate entry of indexes applies also to indexes received before the
periodical itself is in the Library.
An index included in the paging, or forming one of the regu-
larly numbered volumes of a periodical need not have separate
entry.* It should be noted on main entry, however, e. g.
"Index to the first ten volumes, comp. by Benjamin Alcott":
v. 11, p. [91]-225.
"Index to v. 61-97, comp. by G. C. Adams": v. 100, p. [l]-25,
53-90.
Vol. 20, published in 1891, forms index to v. 1-19.
17. ADDED ENTRIES
Form headings: Each entry for a periodical has added entry
under form heading Periodicals, followed by penciled word
(titles) For periodicals which are merely the organs of societies
the added form heading Societies may be given. The form head-
ings are not printed and are filed in public catalogue only.
Subject entries: Subject entries are added for all periodicals in
the new classification which require such entry, e. g.
Military art and science Period.
U. S. Hist. Period.
Botany Period.
The subdivision Periodicals is ordinarily used under general
subjects only, not under the local subdivisions, e. g.
Agriculture Period, (not Agriculture France Period.)
Botany Period, (not Botany U. S. Period.)
*Separate (analytical) entry may be made also when an index for a
series of volumes is thought of sufficient importance, though forming part
of a volume and without separate title-page and paging.
14 GUIDE TO CATALOGUING PERIODICALS
References should be made when necessary from local subdi-
visions, c. g.
Agriculture France Period. See Agriculture Period.
Botany U. S. Period. See Botany Period.
When the local interest of a periodical is especially important,
a duplicate entry may be made, e. g.
Agriculture Period.
Agriculture Hawaiian Islands.
Editors, compilers, etc. : An added entry is ordinarily given for
each editor (cf. Editor note) ; compiler of an index; society or
other body of which the periodical is an organ ; and for each
important earlier title of periodical. Cross references suffice for
the less important titles.
The editors precede the other added entries in order; the titles
are given last.
The name of each editor is followed by the abbreviation ed.
(not joint ed.)
18. OPEN ENTRIES
An open entry is an entry for a periodical incomplete at the
time of being catalogued.
When the first volume is in the Library it is entered on card,
with date of publication of first number. Space is left for the
insertion in pencil of later volumes, dates, etc., e. g.
The Agricultural record, v. 1- May 1896-
Chicago, Young & Brown, 1896-
v. illus. 27 cm .
Monthly, 1896-97; quarterly, 1898-
Editor : May 1896- F. B. Davis.
Stamp: In progress. Additions on shelflist.
When the first volume is not in the Library, volume numbers
and dates are not ordinarily printed on card, e. g.
Current anecdotes ; a preachers' magazine.
Cleveland [etc.] Current anecdotes co., 18
v. 24 cm . monthly.
Stamp: Incomplete. Additions on shelflist.
If the periodical changes its title after the entry is printed, the
entry should be reprinted under new title, with old title given as
an added entry, c. g.
Automobile review, v. 1-10, Jan. 1901-Apr. 1907; new sen,
v. 1- May 1907-
New York, Allen-Barton co., 1901-
v. plates. 25 cm . weekly.
Title varies : Jan. 1901-Apr. 1907, Cycling gazette and automobile
times.
May 1907- Automobile review.
Stamp: In progress. Additions on shelflist.
Added entries: Periodicals (titles) 1. Automobiles Period.
GUIDE TO CATALOGUING PERIODICALS 15
The cataloguer should remove from the second official and
public catalogues all cards under the earlier title.
A serial record card is made for each open entry, on which all
additional volumes received are recorded. When the periodical
ceases publication, the open entry should be reprinted in closed
form.
See also under headings Statement of volumes and Serial record.
For note on use of stamps sec section 15 ("Library has" card)
19. vSUPPLEMENTS
Enter a monograph issued as a supplement to a periodical under
the author, with added entry for the periodical, e. g.
Austin, Bryson Edward, 1851-1903.
... The story of a New England farm house. Boston, Ellis &
Little, 1883.
106 p. 24"". (Massachusetts magazine of historical research,
v. 12, no. 3. Supplement)
Added entries: i. Massachusetts magazine of historical re-
search. Supplement, n. Title.
Brown, Alice Elizabeth, 1873-
Edward Wallace, the boy who saved a town. Richmond, A. M.
Davis & co., 1911.
12 p. 23i CI ". (The Children's story-hour, v. 17, no. 8. Supple-
ment)
With The Children's story-hour, v. 17.
Added entries: 1. Wallace, Edward, 1895-1910. i. The Chil-
dren's story-hour. Supplement.
Pomeroy, Eltweed, 1860-
By the people ... Newark [1900,
cover-title, 116 p. 25J cm . (Direct legislation record, v. 7,
no. 4 [Extra])
Added entry: i. Direct legislation record. Extra.
Meyer, Wilhelm, 1831-1892.
Das deutsche volkslied. Berlin, C. Habel, 1892.
37 p. 24"". (Deutsche zeit- und streit-fragen, neue folge,
jahrg. 7, hit. 4. Beilage)
Added entries: 1. Folk-songs, German. i. Deutsche zeit- und
streit-fragen. Supplement.
Monographs forming regularly numbered supplements to peri-
odicals follow the same rule in regard to author entry. In place
of added entry on author card, however, the supplements are
added to periodical entry card with clash, or a series entry is made
under name of periodical, e. g.
Zentralblatt fur biblipthekswesen.
Beihefte ... Leipzig, O. Harrassowitz, 1888-
v. illus. 24i cm .
Contents.
1. bd., hft. 1. Personalverzeichniss der Pariser universitat von
1464 ; von dr. M. Spirgatis. 1888.
hft. 2. Die Reichenauer sangerschule ; von W. Brambach.
1888.
Supplements which are not monographs are frequently ac-
counted for sufficiently by a note on periodical entry card in place
of separate entry, c. g.
"Armorial general de France. Table des noms inscrits dans ce
recueil" issued as special supplement with v. 9-14 ( 1863-69)
With v. 3 was issued a supplement to the January number:
16 GUIDE TO CATALOGUING PEKIODICALS
Vols. 1-7 include the current supplement "Food and health."
Vols. 12-15 include the weekly supplement "News from the field"
(separately paged in v. 12-14)
See also under heading Special numbers.
20. SPECIAL NUMBERS
A special number of a newspaper or periodical, separately clas-
sified, or a special number received when the periodical itself is
not in the Library, may be entered as follows :
The Springfield daily times.
... The village of Holyoke, Massachusetts, 1794-1894. Indus-
trial, professional, literary Holyoke. Springfield, 1894.
cover-title, 29 p. illus. 32 cm .
Issued as a special number of the Springfield daily times, Nov.
5, 1894.
Added entry: 1. Holyoke, Mass.
Special numbers are frequently issued without title-page. Give
preference in this case to cover-title, unless caption title is much
fuller or more distinctive.
A special number of a periodical when included in one of the
volumes does not ordinarily require separate entry. It may be
disregarded altogether, or a note may be given on main card, e. g.
Vol. 1 includes special number, issued May 6, 1891.
Vol. 5 includes special number, issued July 11, 1903, and sepa-
rately paged.
Vols. 9 and 12 include special numbers.
For monographs issued as special numbers see under heading
Supplements.
21. DETACHED COPIES
An article detached from a periodical may be classified sepa-
rately by subject. It should be catalogued as follows: make
analytical entry for article in original volume, if in Library, and
add detached copy as copy 2, followed by word "detached/' e. g.
Standing, Percy Cross, 1870-
The boarding-officer of the Alabama. (In The Cornhill maga-
zine. London, 1897. 23 cra . new sen, v. 2, p. C 591]-603) AP4.C8
Copy 2, detached. E599.A3S8
If Library does not possess original, catalogue detached copy
as original, and add note : A detached copy.
22. EXTRACTS FROM PERIODICALS
Enter a collection of extracts from a periodical under the name
of the periodical, provided this appears in the title of the collec-
tion. Make added entries under the title of the collection and
the name of the collector, if given, e. g.
Blackwood's Edinburgh magazine.
Tales from "Blackwood." Edinburgh and London, W. Black-
wood & sons [1858-61]
12 v. 16J C1 ".
Added entrv: i. Title.
GUIDE TO CATALOGUING PEEIODICALS 17
The Atlantic monthly.
Atlantic classics. Boston, The Atlantic monthly co. [1916]
277 p. 19 cm .
Added entry: i. Title.
Life.
Short stories from Life. Garden City, N. Y., Doubleday, Page
& company, 1916.
346 p. 19 tm .
Added entry: i. Title.
If the periodical is not named in the title enter under title, or
under collector if given. Give the name of the periodical in a
note, and make added entry under it, e. g.
My aunt's match making, and other stories by popular authors.
New York, Cassell & co., 1888.
212 p. 19 cm .
Running title : Stories from Cassell's.
Added entry: i. Cassell's magazine.
The work of a single author republished from a periodical does
not ordinarily require an added entry under the name of the
periodical.
23. PERIODICALS COMPLETE IN ONE VOLUME
When a periodical is complete in one volume, collation is to
be given as for an ordinary book, if the paging is not compli-
cated, e. g.
The Common school journal of the state of Pennsylvania, v. 1 ;
Jan.-Dec. 1844. Philadelphia, E. C. Biddle ; t etc., etc.] 1844.
viii, 376 p. illus. 23 cm . monthly.
No more published.
When the paging is divided into several groups, or is otherwise
complicated, give "1 v." in place of paging, e. g.
The Belgian hare news ; a monthly for the Belgian hare. v. 1 ;
Jan.-Dec. 1901. Chicago, C. H. Card, 1901.
1 v. (variously paged) 23 CI ".
No more published.
24. SERIAL RECORD
Serial record cards are to be made in following form for cur-
rent or incomplete periodicals :
Darkest Russia
Library has
v. 1-2 1903-04 2 v.
Stamp: In progress (or Incomplete)
On back of card give place, inclusive dates, number of volumes,
and size, c. g.
New York, 1903-04. 2 v. 25 cm .
The words Serial record should be written or stamped on back of
each main entry card for which a serial record card is made. The
additional volumes received in Library are added to serial record
card and not to catalogue card (cf. section 15, "Library has"
card) When an open entry is reprinted in closed form, notifica-
tion should be sent to person in charge of serial record.
18 GUIDE TO CATALOGUING PERIODICALS
Serial record cards for the classes Law and Music are excep-
tions to the general rule. For these classes give only title of
periodical, place of publication, and usual stamp, e. g.
The Law review. New York.
Stamp: In progress (or Incomplete)
25. RUSH REPRINTS
When an entry is to be reprinted for stock as a "rush reprint,"
volumes received in Library since the entry was printed should
be examined and added to cards, and statements in regard to
latest title, editors, etc., brought up to date. The entry may need
further revision to be sure that forms are according to present
usage, etc. Consult the serial record and public catalogue cards
for additional information. The date when the entry was revised
and reprinted should be added on back of card.
26. PRINTER'S SERIAL NUMBERS
Each printed entry bears a serial number on the lower right-
hand corner. When an entry is reprinted under a later title, the
printer's serial number should be transferred to the new entry.
A new entry which includes two or more earlier titles should take
the serial number of one of them, and the Card division should be
notified, on form provided, of discarded number or numbers.
When an open entry printed in the "CA unrevised" series is re-
printed as a closed entry, it should be transferred to the regular
L. C. series. A notice of transfer should be sent to the Card
division on form provided for this purpose.
The cataloguer should remove all cards from the second official
and public catalogues for each entry to be reprinted under later
title, and for each entry transferred from "CA unrevised" series
to regular series.
27. CATALOGUER'S REFERENCE LIST OF ENTRIES
A brief entry should be made on slip for each new set cata-
logued, including title, short statement of volumes, place of pub-
lication, dates, class-mark, initials of cataloguer, date of cata-
loguing, and, for open entries, the stamp "In progress," "Incom-
plete," or "Refer to cataloguer." This slip is held till a printed
copy of catalogue card is received, when additional information
on slip is transferred to card. The cards are kept on file in case
on cataloguer's desk. They are used for reference only, and infor-
mation on them is not kept up to date.
28. METHOD OF PROCEDURE
When volumes of a periodical are received for cataloguing, the
cataloguer should consult the cataloguer's reference list. If an
entry for the publication is found there stamped "In progress" or
"Incomplete," the volumes should be sent to the person in charge
of the serial record. An entry stamped "Add to cards" indicates
that the volumes received are to be added to cards in the public
GUIDE TO CATALOGUING PERIODICALS 19
catalogue before they are sent for addition to serial record. If
an entry is found stamped "Refer to cataloguer," the cataloguer
should consult the original catalogue card, where the method of
procedure will be indicated.
When no entry is found in the reference list, the cataloguer
should consult the public and second official catalogues. An im-
printed entry for a publication found in either of these catalogues
may, if practicable, be withdrawn, revised, and printed. Care
should be taken to withdraw all cards belonging to a publica-
tion, including editor cards, compilers, etc. If accession numbers
are given on back of old main entry card, they should be trans-
ferred to new entry. Works published before 1900, for which no
entry is found in either the public or second official catalogues,
should be searched in the first official (old) catalogue. Entries
found in this catalogue should always be withdrawn and revised.
When no entry for publication is found in any catalogue, an
entry should be made. The cataloguer should be sure that not
only the volumes in hand are catalogued, but that all other vol-
umes in the Library belonging to the publication are collected and
catalogued. For additional information it may frequently be nec-
essary to consult the Periodical division records (in Periodical
reading room and office), the Smithsonian division record, the
order cards, the serial record, or the shelflist. Unbound numbers
of periodicals are kept on deck 32 (except for publications clas-
sified in AP) or in Smithsonian division. These unbound num-
bers are not ordinarily to be entered on catalogue cards.
When a truck load of books has been catalogued and revised,
the truck is forwarded to the Classification division, where the
volumes are classified and shelflisted. After shelflisting, the cards
are returned to the cataloguer or reviser, and later sent to the
Periodical division for reference. When returned, they are for-
warded for printing, or, if not ready to print, are sent direct to
catalogue.
A cataloguer of periodicals should strive, above all else, for
accuracy. There are many details to consider in a long or com-
plicated publication, indeed, in almost any periodical entry, and
clear and accurate statements will prevent much confusion. It
has been found useful to keep for ready reference a list of items
to be noted for each catalogue entry. A tentative list is given
below, which may be revised to suit individual requirements:
Entry initialed and dated
Cards numbered and stamped : See next card
Tracers written on backs of cards
Unbound volumes designated unb.
Smithsonian sets indicated by letter S.
Form heading Periodicals (titles) given
Form heading Societies given when necessary
Subjects and other added entries given
Serial record card written for open entries, and "Serial record"
stamped on catalogue card
Slip entry written for cataloguer's reference list
Cards stamped when necessary : In progress. Additions on shelf-
list (or Incomplete. Additions on shelflist, etc.)
20 GUIDE TO CATALOGUING PERIODICALS
29. EXAMPLES OF PERIODICAL ENTRIES
The Children's home magazine, v. 1-7; Oct. 1883-Sept. 1890.
London, Baker & Davis, 1883-87; Liverpool, J. P. Brown
co., 1888-90.
7 v. illus. 29 cm (v. 1 : 24 cm ) monthly.
Vol. 1, no. 1 has title : The Children's monthly messenger.
"Index to v. 1-5" : v. 5, p. r315j-350.
Merged into Boys' and girls' treasury.
Added entry: Periodicals (titles)
(Cross reference: The Children's monthly messenger. Sec The Chil-
dren's home magazine)
v
The Illustrated magazine of botany; ed. by Charles B. Perry.
v. 1; Sept. 1891--Aug. 1892. Applegate, Cal., E. C. Biddle,
1891-92.
vi, 192 p. plates (part col.) 19 cin . quarterly.
Organ of the Applegate botanical society.
No more published.
Added entries: Periodicals (titles) 1. Botany Period. i. Perry,
Charles Brown, 1861-1892, ed. n. Applegate botanical society, Applegate,
Cal.
The Writer's bulletin and literary reporter, v. 1-7, v. 8, no. 1 ;
Aug. 1911-Aug. 1915. New York, H. Croy tetc.i 1911-15.
8 v. in 6. illus. 20-23J cm . monthly.
Title varies: Aug. 1911-Apr. 1913, The Magazine maker; a journal of
information for writers and editors.
May 1913-Feb. 1914, The Writer's magazine; a journal of information
for literary workers.
Mar. 1914-Aug. 1915, The Writer's bulletin and literary reporter.
Editors: Aug. 1912, F. F. Rogers. Sept. 1912-Aug. 1915, Modeste H.
Jordan.
No more published.
Added entries: Periodicals (titles) 1. Authorship Period. T. Rog-
ers, Frank Fowler, ed. n. Jordan, Modeste Hannis, ed. in. The Magazine
maker.
(Cross reference: The Writer's magazine. See The Writer's bulletin
and literary reporter)
The Technology monthly and Harvard engineering journal ra
magazine devoted to the interests of the Massachusetts insti-
tute of technology; the official organ of the Association of
Harvard engineers] v. 1-
Apr. 1914-
cBoston, 1914-
v. illus., ports., maps. 26* cm .
Absorbed the Harvard engineering journal in May 1914.
Stamp: In progress. Additions on shelflist.
Added entries: Periodicals (titles) 1. Technology Period. 2. Engi-
neering Period. i. Massachusetts institute of technology, n. Associa-
tion of Harvard engineers.
GUIDE TO CATALOGUING PEJJIOfojGAL^; ' 21
Le Genie civil ; revue generate hebdomadaire des industries fran-
c.aises et etrangeres. Industrie travaux publics agriculture
architecture... t. 1- (1.- annee) ; nov. 1880-
Paris [1880-19
v. illus., plates, maps. 36-37 cra .
Includes "Chronique commerciale, industrielle et financiere" (separately
paged), May 1900-
Stamp: In progress. Additions on shelflist.
i e table generale des matieres, t. i a xx (1880-1891)
Paris [1891]
107 p. 37 l ' ra .
n e table generale des matieres, t. xxi a XL, (1892-1902)
Paris [1902]
128 p. 37 cm .
Added entries: Periodicals (titles) 1. Engineering Period.
The Journal of comparative medicine and veterinary archives.
v. 1- Jan. 1880-
New York, W. L. Hyde & co. ; ietc., etc.] 1881-19
v. illus., plates (part col.) ports., tables. 22-24 cm .
Quarterly, 1880-89; monthly, 1890-19
Publication suspended from Apr. to Sept. 1893, inclusive.
Title varies : Jan.-Oct. 1880, The Archives of comparative medicine and
surgery ...
Jan. 1881-Oct. 1889, The Journal of comparative medicine and surgery.
Jan. 1890- The Journal of comparative medicine and veteri-
nary archives.
Editors: 1880, E. C. Spitzka. 1882-96, W. A. Conklin (with W. H. Porter,
1882-83; F. S. Billings, 1884-85). 1897-19 W. H. Hoskins.
Imprint varies: 1881-85, New York, W. L. Hyde & co. t etc.] 1886-90,
Philadelphia, A. L. Hummel. 1891-93, New York, W. R. Jenkins
[Ctc.j 1894-19 Philadelphia, Brown-Taylor co.
Stamp: In progress. Additions on shelflist.
Added entries: Periodicals (titles) 1. Veterinary medicine Period.
i. Spitzka, Edward Charles, 1852-1914, ed. n. Conklin, William Augustus,
1837-1913, ed. in. Porter, William Henry, 1853- ed. iv. Billings, Frank
Seaver, 1845- ed. v. Hoskins, William Horace, 1860- ed. vi. The
Archives of comparative medicine and surgery.
(Cross reference: The Journal of comparative medicine and surgery.
See The Journal of comparative medicine and veterinary archives)
INDEX
"Add to cards" (stamp), 15, 28.
Added entries, 17, also 9, 11.
Brackets, 4.
Capitalization, 1, 2.
Caption title, 2, 20.
Card division notification, 26.
Cataloguer's list, 27.
Collation, 6.
Compilers, 1, 16, 17.
Cover-title, 2, 20.
Cross references, 17.
Current periodicals, 4, 18, 24.
Detached copies, 21.
Editors, 9, also 2, 17.
Examples of notes, 13.
Examples of periodical entries, 29.
Extracts from periodicals, 22.
Forenames, 3, 9.
Form headings, 17.
Frequency of publication, 7.
Frontispieces, 6.
General rule, 1.
Hanging indention, 2, 8-10.
Illustrations, 6.
Imprint, 5.
Imprint varies note, 10.
"In progress" (stamp), 15, 28.
"Incomplete" (stamp), 15, 28.
Incomplete sets, see Current peri-
odicals ; Open entries.
Indention, 2, 8-10.
Indexes, 16.
Initials, Titles beginning with, 3.
"Library has" card, 15, also 4.
Method of procedure, 28.
Miscellaneous notes, 13.
Notes, 7-14.
Notes, Order of, 14.
Open entries, 18, also 4, 15, 24, 26.
Organs of societies, 11, 17.
Periodicals complete in one volume,
23.
Place of publication, 5.
Printer's serial numbers, 26, also 16.
Publication, Frequency of, 7.
Publication suspended, 12.
Publishers, 5, 10.
Punctuation, 4.
"Refer to cataloguer" (stamp), 15,28.
References, 17.
Rush reprints, 25.
Serial numbers, Printer's, 26, also 16.
Serial record, 24, also 18.
Sets, Incomplete, see Current peri-
odicals ; Open entries.
Size, 6.
Societies, Organs of, 11, 17.
Special numbers, 20.
Stamps, 15, also 4, 24, 27, 28.
Statement of volumes, 4.
Subject entries, 17.
Supplements, 19.
Title, 2, 3, 17.
Title, Change of, 18, 26.
Title-pages, 2.
Title varies note, 8.
Titles beginning with initials or fore-
names, 3.
Titles quoted, 2.
Trade periodicals, 9.
Unbound numbers, 28.
Volumes, Statement of, 4.
Women editors, 9.
23
FOURTEEN DAY USE
RETURN TO DESK FROM WHICH BORROWED
LIBRARY SCHOOL LIBRART
This book is due on the last date stamped below, or
on the date to which renewed.
Renewed books are subject to immediate recall.
JAN 2 8 1962
Berkeley
Syrcut , N. Y.
3
OF THE
UNIVERSITY
OF