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 LIBRARY OF CONGRESS 
 
 GUIDE TO THE 
 
 Cataloguing of Periodicals 
 
 PREPARED BY 
 
 MARY WILSON MAC NAIR 
 Catalogue Division 
 
 WASHINGTON 
 
 ' KNMENT I'KINTING OFFICK 
 LIBRARY BRANCH 
 
LIBRARY OF CONGRESS 
 
 GUIDE TO THE 
 
 Cataloguing of Periodicals 
 
 PREPARED BY 
 
 MARY WILSON MAC NAIR 
 Catalogue Division 
 
 WASHINGTON 
 
 GOVERNMENT PRINTING OFFICE 
 
 LIBRARY BRANCH 
 
 1918 
 

 
 U J 
 
PREFATORY NOTE 
 
 Cataloguers of periodicals have felt the necessity of decisions on points 
 of form and order in details of entry not specified in the code of catalogue 
 rules, or not stated with sufficient precision. They are essential to secure 
 a degree of uniformity in the application of the rules where a large collec- 
 tion of great variety is being catalogued. The following statement, cover- 
 ing the practice in the Library of Congress, is intended for the guidance 
 of cataloguers without intrenching on the exercise of good judgment on 
 their part in dealing with exceptional cases on their merits. It is printed 
 to meet the requirements of the library service, and to facilitate the answer- 
 ing of numerous requests for information from other quarters. 
 
 372046 
 
1. GENERAL RULE 
 
 Enter a periodical under its latest title, capitalizing both the 
 initial article, when there is one, and the word following. Give 
 in the form of notes : frequency of publication ; important varia- 
 tions of title; successive editors; important changes of place of 
 publication and of publisher; also indexes, supplements, etc., 
 unless entered separately {see under headings Indexes and Sup- 
 plements) Make added entries for editors, compilers of indexes, 
 important earlier titles, etc. 
 
 A periodical entry ordinarily includes all volumes published 
 with continuous volume numbering (in one or more series), even 
 though the title may vary. A publication which does not continue 
 the volume numbering of an earlier publication is considered a 
 new periodical, and should have separate entry. If the new peri- 
 odical succeeds or supersedes the former, the connection should 
 be noted on each entry. 
 
 2. TITLE 
 
 The title of a periodical is frequently given in different forms 
 on title-page, covers, captions, etc. The form used on the title- 
 page should ordinarily be given preference in entry, and refer- 
 ences made, when necessary, from other forms. When the covers, 
 etc., have fuller title than the title-page, it is sometimes desir- 
 able to use the fuller title, enclosing the additional matter in 
 brackets, e. g. 
 
 The Portrait magazine [containing sketches of prominent per- 
 sons of the present time] 
 
 If the publication has no title-pages, take title from covers, 
 captions or editorial pages. The cover-title is to be preferred, 
 unless the caption title is especially distinctive, or is the title best 
 known and under which the periodical is generally quoted in ref- 
 erence books and other literature on the subject. 
 
 The statement of editors, etc., may be included in title if the 
 periodical has ceased publication, and the same editors have con- 
 tinued throughout, e. g. 
 
 The Mining gazette, e<t by Alvin Stevens and William Estes. 
 The Kindergarten review; organ of the Boston kindergarten 
 association. Mary R. Haviland, editor. 
 
 When one periodical absorbs another, and incorporates its title 
 with its own, the incorporated title should not be capitalized, e. g. 
 
 Illinois mining gazette and railway age (not Illinois mining 
 gazette and Railway age) 
 
 The title of a periodical is printed with hanging indention, and 
 should be entered on card with the first word beginning a little 
 to the left of first vertical line. 
 
6 . GUIDE TO CATALOGUING PERIODICALS 
 
 When quoting in a note an English title, capitalize the word 
 -following the initial article, e. g. 
 
 Absorbed the Educational review. 
 Merged into the Belgian hare news. 
 
 When quoting a title in a foreign language, capitalize both the 
 article and the word following, e. g. 
 
 Absorbed L'Armenie. 
 Merged into Der Alte orient. 
 
 3. TITLES BEGINNING WITH INITIALS OR FORENAMES 
 
 When the title of a periodical begins with initials of name of 
 editor or publisher, it is ordinarily better to disregard initials in 
 entry, e. g. S. S. Stewarts banjo and guitar journal should be 
 entered under title . . . Stewarts banjo and guitar journal, with 
 reference from S. S. Stewarts banjo and guitar journal. Simi- 
 larly, Dr. A. Petermanns mitteilungen, L. B. Case's botanical in- 
 dex, J. W. Pepper piano music magazine should have entry under 
 titles . . . Petermanns mitteilungen, . . . Case's botanical index, and 
 . . . Pepper piano music magazine, respectively. 
 
 When the title begins with a forename, entry should usually be 
 made under forename, c. g. 
 
 Frank Leslie's boys' and girls' weekly. 
 Frank Leslie's popular monthly. 
 Joe Chappie's national news-letter. 
 
 Make cross references from other forms of name, when necessary. 
 
 4. STATEMENT OF VOLUMES 
 
 The statement of volumes and dates follows title of periodical 
 on catalogue card. Use arabic numerals, and vernacular form for 
 volumes, months, etc., e. g. 
 
 1.-3. annee; Jan. 1881-oct. 1883. 
 1.-2. jahrg.; 2 juli 1904-25 marz 1905. 
 
 The volume numbers and dates are separated by a semicolon 
 when there is but one series. If there are two or more series, use 
 commas between volumes and dates, and semicolons between the 
 series, e. g. 
 
 v. 1-4; Jan. 5, 1899-Aug. 7, 1900. 
 v. 1-6 (no. 1-24) ; Jan. 1881-Oct. 1896. 
 v. 1-16, v. 17, no. 1-2 ; Jan. 1891-Feb. 1907. 
 v. 1-26, Jan. 1821-Oct. 1848 ; 2d ser., v. 1-6, Jan. 1849-Oct. 1854. 
 v. 1-20, May 1875-Apr. 1894; v. 21-30 (new ser., v. 1-10), May 
 1895-Apr. 1904. 
 
 The volume numbers and dates are not enclosed in brackets 
 when easily ascertainable from covers of individual numbers, 
 captions, etc., even though they do not appear on title-pages. 
 When dates on covers, etc., differ from those given on title- 
 page, prefer the cover dates, unless clearly wrong, and make 
 note of discrepancy. 
 
GUIDE TO CATALOGUING PERIODICALS 7 
 
 Statement of volumes in open entries : When the periodical to be 
 catalogued is current, give first volume number and date in ink 
 on main card, e. g. 
 
 v. 1- Oct. 12, 1906- 
 
 v. 1- May 1881- 
 
 v. 1-5, May 1891-Apr. 1895 ; new ser., v. 1- May 1896- 
 
 The last volume number and date should be noted in pencil. 
 The card should be stamped "In progress. Additions on shelflist." 
 
 A similar entry may be made for a periodical which has ceased 
 publication, but of which the Library possesses only a partial set. 
 In this case the card should be stamped "Incomplete. Additions on 
 shelflist." 
 
 If Library lacks the first volume of a set, or if the statement 
 of volumes is complicated, a "Library has" card may be used, and 
 space left on main card. 
 
 See also under headings Open entries, "Library has" cards, and 
 Serial record. 
 
 5. IMPRINT 
 
 Include in the imprint place of publication, name of publisher, 
 and inclusive dates of publication, e. g. 
 
 Chicago, C. H. Card, 1901-05. 
 
 Variations in place of publication and publishers: When varia- 
 tions are unimportant, give in imprint the first* place and pub- 
 lisher, e. g. 
 
 Philadelphia [etc.] J. W. Scott, 1880-81. 
 
 Allentown, Davis & Selden [etc.] 1852-65. 
 
 Boston, Armstrong and Lewis ; [etc., etc.] 1897-1900. 
 
 When variations are important, include them in imprint, unless 
 statement is too complicated, e. g. 
 
 Chicago, L. W. Brown, 1857-63; Springfield, 111., J. Jackson co., 
 
 1864-69. 
 Boston, J. R. Scott; [etc., etc.] 1881-85; New York, Brown & 
 
 Davis [etc.] 1886-95. 
 Boston [etc.] Little & co., 1889-92; Hartford, J. W. Copeland, 
 
 1893-1906. 
 
 When it seems desirable to specify variations and they cannot 
 conveniently be included in imprint, use note similar to following : 
 
 Vol. 3 was published in Springfield, Mass. 
 
 Vols. 2-5 were published in Lexington, Ky., by R. W. Bentley. 
 
 For a more detailed form of note see "Imprint varies" note. 
 6. COLLATION 
 
 Volumes : Give the number of volumes, e. g. 
 6 v. (or "6 v. in 9" for 6 volumes bound in 9) 
 
 *An exception may be made when the periodical has been published for 
 a much longer time in some other place. Such changes are most apt to 
 occur in the earliest and last stages of a periodical. 
 
8 GUIDE TO CATALOGUING PEKIODICALS 
 
 If there is only one volume give paging. 
 
 See also under heading "Periodicals complete in one volume." 
 
 Illustrations: Give illustrations in the following order: illus., 
 plates, photos., ports., maps, plans, facsims., tables, diagrs. Fron- 
 tispieces are not ordinarily separately noted, but are included in 
 plates, exception being made for works complete in one volume, 
 gift-books, rare works, etc. Colored plates are noted, but it is 
 not usually necessary to specify that plates are folded. 
 
 Size: Give height of volumes in centimeters. When volumes 
 differ in height, give inclusive sizes, e. g. 
 
 26-28 cra . 
 
 If, however, there is but one variation in size, statement may be 
 given as follows : 
 
 23i cm (v. 2-4: 30 cm ) 
 
 26 cm (v. 9:20 cm ) 
 
 25 cra (v. 1, no. 1-3: 14 cm ; 
 
 7. FREQUENCY OF PUBLICATION 
 
 Unless expressed in title of periodical, frequency of publication 
 is to be given after collation. When statement consists of a sin- 
 gle item, or is brief, it is placed one centimeter to the right of 
 size and is not capitalized, e. g. 
 
 23 cm weekly. 
 
 25 cm monthly (v. 1-2: quarterly) 
 
 19 em irregular. 
 
 28 cm annual. 
 
 20 em monthly (irregular) 
 
 24 cm monthly (except July and August) 
 
 When statement consists of two or more items, it is given as a 
 paragraphed note, e. g. 
 
 Weekly, 1883-86; monthly, 1887-89. 
 
 Weekly, 1887-92; irregular, 1893-97; monthly, 1898-1906. 
 
 Months need not be specified when change occurs at end of 
 calendar year. 
 
 8. "TITLE VARIES" NOTE 
 
 Under the caption "Title varies" are given the important 
 changes of title of a periodical, e. g. 
 
 Title varies : Jan. 1831-Oct. 1834, The Biblical repository. 
 Jan. 1835-Oct. 1836, The Quarterly observer and Biblical 
 
 repository. 
 
 Jan. 1837-May 1838, The American Biblical repository. 
 Title varies: June 1880-Apr. 1881, The Harvard register; a 
 monthly periodical devoted to the interests of higher edu- 
 cation. (Subtitle varies slightly) 
 
 June 1881-May 1884, The Harvard review and educational 
 journal. 
 
 When desirable, volume numbers may replace dates in "Title 
 varies" note, or both may be included, e. g. 
 
 Title varies: v. 1-3 (1875-79) Vermont historical gazetteer. 
 
GUIDE TO CATALOGUING PEKIODICALS 9 
 
 If changes of title, editor, and imprint occur simultaneously, 
 the same note may include all these items, c. g. 
 
 Title and imprint vary: May 1892-Apr. 1907, The Illustrated 
 magazine of art, ed. by Moses King and Henry E. Butler. 
 New York, Davis & Atwood. 
 
 May 1907-Oct. 1910, The Magazine of art, architecture and 
 sculpture. Thomas Edwin Brown, editor. Boston, Carey 
 and Mason co. 
 
 The "Title varies" note is printed with hanging indention, and 
 the dates (after the first group) begin a new line in each case. 
 
 When the changes in title of a periodical are not considered of 
 sufficient importance for a detailed statement, the note "Title 
 varies," or "Title varies slightly," will suffice, without specifica- 
 tion of changes. 
 
 9. EDITOR NOTE 
 
 Unless included in title, editors may be given in following form 
 of note : 
 
 Editors : May 1892-June 1897, Karl Vollmeyer, Ernst Schmidt. 
 July 1897-Oct. 10, 1908, H. L. Meyer. Oct. 17, 1908-Dec. 1910, 
 E. G. Meissner. 
 
 Editors: Jan. 1888-Dec. 1907, Thomas Pirsson (with Alfred 
 Brown, May-Dec. 1907). Jan. 1908-Dec. 1910, A. H. Batter- 
 son. Jan.-May 1911, E. B. Davis, Elinor P. Wiles. 
 
 Editors: Apr. 1859-June 1862, William Wilson. July 1862-May 
 1893, Thomas Bailey (with C. H. Card, 1880-87; Eben Jones, 
 1888-93) 
 
 The editor note is printed with hanging indention. 
 
 Ordinarily the forename of editor is given in full when there 
 is only one; initials are used when there are two or more fore- 
 names. Exception is sometimes made for foreign names. When 
 editor is a woman, the first forename is always given in full. 
 
 When a periodical has ceased publication and the same editor 
 or editors have continued throughout, use form of note similar 
 to following (unless statement of editors is included in title) : 
 
 E. J. Butler, editor. 
 Thomas Bartlett and others, editors. 
 W. E. Babbitt and Frank Jefferson, editors. 
 Edited by Esther Patterson and Mary E. Willis for the Institute 
 of pharmacy. 
 
 In trade periodicals, and in some of the less important literary 
 periodicals, etc., names of editors need be given only when easily 
 ascertainable, and when changes are not frequent ; or, in the case 
 of trade periodicals, when the editor is a prominent authority on 
 the subject. 
 
 Ordinarily each editor mentioned in title or note should have 
 added entry. The added entries may sometimes be omitted, how- 
 ever, for trade periodicals, etc., even when editors are noted on 
 face of card. Judgment should be used. 
 
10 GUIDE TO CATALOGUING PERIODICALS 
 
 10. "IMPRINT VARIES" NOTE 
 
 
 
 Variations of place and publisher may be included in imprint 
 unless statement is too complicated. 
 
 See under heading Imprint. 
 
 If not desirable to include in imprint the variations, and detailed 
 note is necessary, give as follows : 
 
 Imprint varies: 1853-62, Philadelphia, W. P. Hazard. 1863-75, 
 New York, M. M. Dodd [etc.]. 1876-91, Boston, Arnold & 
 Brown ; [etc., etc.] 
 
 It is sometimes more practical to give volume numbers in place 
 of dates in notes, e. g. 
 
 Imprint varies : v. 1-5, Richmond, Teller and Bacon, 1881-83. 
 v. 6-59, Lexington, Ky., B. B. Jones co., 1884-1901. v. 60-65, 
 new sen, v. 1-5, Washington, Taylor & Ballington, 1901-06. 
 
 The "Imprint varies" note is printed with hanging indention. 
 In many cases the "Imprint varies" note may be replaced by a 
 shorter note similar to following : 
 
 Vol. 1 was published in Lexington, Ky. 
 
 Vols. 1-7 were published by Dodd, Mead & co. 
 
 Vols. 19-20 were published in London by G. Whitiield [etc.] 
 
 Published from 1862 to 1865 in Richmond. 
 
 Vols. 7-9 were edited by Daniel Carrington and published in 
 Hartford, Conn. 
 
 Vols. 1-5 have imprint : Middlebury, Vt., Printed by J. W. Cope- 
 land, 1887-91. 
 
 11. NOTE FOR ORGANS OF SOCIETIES, ETC.* 
 
 When a periodical is the organ of some society or other body, 
 and the statement is not included in title, a note similar to fol- 
 lowing should be given : 
 
 Organ of the Institute of American botanists. 
 
 Organ of the Denver mining association from 1881 to 1885, of 
 
 the Colorado association of miners from 1886 to 1900. 
 Organ of the Maine historical society, and, from 1892 to 1897, of 
 
 the Maine genealogical association. 
 Official organ of the Society of archaeological research. 
 
 Ordinarily an added entry is given for each society or body of 
 which the periodical is the organ. 
 
 12. "PUBLICATION SUSPENDED" NOTE 
 
 When a periodical has ceased to appear for a time, and has later 
 resumed publication, use following form of note : 
 
 Publication suspended from May 1905 to Feb. 1907, inclusive. 
 Publication suspended from 1882 to 1885, inclusive. 
 Publication suspended during 1897. 
 
 *A publication which contains only the regular proceedings, transactions 
 or reports of a society is entered under the name of the society rather than 
 
GUIDE TO CATALOGUING PERIODICALS 11 
 
 13. EXAMPLES OF MISCELLANEOUS NOTES 
 
 Supersedes Elementary education. 
 
 Volume numbers irregular : no. 3 omitted. 
 
 Formed by the union of the Progressive farmer and the Agricul- 
 tural review. 
 
 No numbers were issued for May and Sept. 1889. 
 
 Vols. 1-7 include "Bibliography of mining engineering, by Claude 
 Cumberland," 1901-08. 
 
 Vols. 1-12 include the current supplement "Mineral industry" 
 (issued with separate t.-p. and paging in v. 2-5) 
 
 Absorbed the Manchester review in July 1892, and assumed its 
 volume numbering. 
 
 Vols. 2, 5, and 19 : 2d edition. 
 
 L. C. set incomplete : v. 4 wanting. 
 
 Merged into the Electrical world. 
 
 The Progressive farmer and the Agricultural review were united 
 in May 1892 to form the Southern farm gazette. 
 
 No more published. 
 
 It is often desirable to give as a note a statement quoted from 
 the periodical, c. g. 
 
 "Toevoegsel aan het Regt in Nederlandsch Indie." 
 
 "Publiee sous la direction de Messrs. Pupikofer et Pangalo, et 
 
 sous le patronage du conseil de 1'Ordre des avpcats." 
 "Established as a separate periodical by the division of the Hat- 
 ter and furrier into two journals: The American hatter and 
 the Furrier." 
 
 Bibliographical contributions, when considerable, should always 
 be noted, e. g. 
 
 Bibliographical notes in each volume. 
 
 Includes critical reviews. 
 
 Includes quarterly list of new books. 
 
 14. ORDER OF NOTES 
 
 Notes are usually given in the following order : 
 
 Frequency of publication 
 
 Volume numbers irregular ... 
 
 Formed by the union of ... 
 
 Organ of ... 
 
 Publication suspended ... 
 
 Title varies 
 
 Editors 
 
 Imprint varies 
 
 Absorbed the ... 
 
 No more published (or Merged into ... or Superseded by ...) 
 
 The order of notes may be modified to suit special cases. Varia- 
 tions of title, editors, imprint, frequency of publication, etc., may 
 be combined in one note when desirable. 
 
12 GUIDE TO CATALOGUING PERIODICALS 
 
 15. "LIBRARY HAS" CARD 
 
 When the statement of volumes in an open entry is too long to 
 be included on main card, a card similar to following is used* : 
 
 Library has 
 
 l.-ll. jahrg. 
 13.-18. jahrg. 
 21. jahrg. 
 24.-26. jahrg. 
 
 1880-90 
 1892-97 
 1900 
 1903-05 
 
 11 v. 
 6v. 
 
 3v! 
 
 Stamp: In progress. Additions on shelflist. 
 Library has 
 
 v. 1-10 Jan. 1851-Dec. 1860 10 v. 
 
 v. 17-33 Jan. 1867-Dec. 1883 17 v. 
 
 v. 38 Jan.-Dec. 1888 1 v. 
 
 v. 41^4 Jan. 1891-June 1894 4 v. 
 
 v. 46-48 (new ser., v. 1-3) Oct. 1894-Feb. 1897. 3 v. 
 
 Stamp: Incomplete. Additions on shelflist. 
 
 Library has 
 
 v. 2-5 May 1804-Feb. 1807 4 v. 
 
 v. 19 May-June 1809 1 v. 
 
 v. 23 Sept. 1811-Mar. 1812 1 v. 
 Stamp: Refer to cataloguer. 
 
 The "Library has" card is not to be numbered. 
 
 Stamps: The stamps "In progress. Additions on shelflist" or 
 "Incomplete. Additions on shelflist" are used on open entry cards 
 for publications in which additional volumes are to be recorded 
 only on serial record. The stamp "Refer to cataloguer" means 
 that any additional volume of the publication received in the 
 Library is to be sent to the cataloguer of periodicals and not added 
 to the serial record. It is used for sets nearly complete at the 
 time entry is made, for old or rare publications, etc. There are a 
 few current periodicals for which the cards are stamped "Add 
 to cards." In these cases each additional volume received in 
 Library is recorded on catalogue cards as well as added to serial 
 record. 
 
 16. INDEXES 
 
 An index to a periodical, when separately published, is to be 
 added to main entry with dash, e. g. 
 
 The Ohio journal of education, v. 1-5; Mar. 1891-Feb. 1895. 
 
 Cincinnati, Hall & Brown, 1891-95. 
 
 5 v. illus. 24 cm . monthly. 
 Index to volumes i to in ... Comp. by Henry R. Davis. 
 
 Cincinnati, Hall & Brown, 1897. 
 
 v, 121 p. 24 cm . 
 
 *Space (blank lines) may be left open for noting later additions of miss- 
 ing volumes. Ordinarily these are added on serial record only, but it may 
 be advisable to consolidate the statement on the "Library has" card from 
 time to time, when several gaps have been filled, cf. section 24 (Serial 
 record) 
 
GUIDE TO CATALOGUING PERIODICALS 13 
 
 Title, pagination, etc., are to be given as for an ordinary book. 
 The word volumes is written in full unless abbreviated on title- 
 page, and roman numerals are not changed to arabic. An added 
 entry is made for compiler of index. 
 
 Separate entry for indexes : An index to a periodical in progress, 
 received after main entry has been printed, is to be entered in the 
 following form : 
 
 The Ohio journal of education. (Indexes) 
 
 Index to volumes i to in ... Comp. by Henry R. Davis. Cin- 
 cinnati, Hall & Brown, 1897. 
 
 v, 121 p. 24 cm . 
 
 The form heading Indexes is to be given on back of card, but 
 heading is not printed. Subject entries may be indicated when 
 needed. The same "printer's serial number" is to be given on card 
 for index as on main entry card, but to the number is to be affixed 
 the symbol x 1 , x 2 , x 3 (meaning first, second, third, etc., index 
 card) as the case may be. When the publication is discontinued 
 and the main entry closed, or when for any other reason the main 
 entry is reprinted, the card or cards for the indexes may be re- 
 printed in the usual form as part of the entry. The rule for sepa- 
 rate entry of indexes applies also to indexes received before the 
 periodical itself is in the Library. 
 
 An index included in the paging, or forming one of the regu- 
 larly numbered volumes of a periodical need not have separate 
 entry.* It should be noted on main entry, however, e. g. 
 
 "Index to the first ten volumes, comp. by Benjamin Alcott": 
 
 v. 11, p. [91]-225. 
 "Index to v. 61-97, comp. by G. C. Adams": v. 100, p. [l]-25, 
 
 53-90. 
 Vol. 20, published in 1891, forms index to v. 1-19. 
 
 17. ADDED ENTRIES 
 
 Form headings: Each entry for a periodical has added entry 
 under form heading Periodicals, followed by penciled word 
 (titles) For periodicals which are merely the organs of societies 
 the added form heading Societies may be given. The form head- 
 ings are not printed and are filed in public catalogue only. 
 
 Subject entries: Subject entries are added for all periodicals in 
 the new classification which require such entry, e. g. 
 
 Military art and science Period. 
 U. S. Hist. Period. 
 Botany Period. 
 
 The subdivision Periodicals is ordinarily used under general 
 subjects only, not under the local subdivisions, e. g. 
 
 Agriculture Period, (not Agriculture France Period.) 
 Botany Period, (not Botany U. S. Period.) 
 
 *Separate (analytical) entry may be made also when an index for a 
 series of volumes is thought of sufficient importance, though forming part 
 of a volume and without separate title-page and paging. 
 
14 GUIDE TO CATALOGUING PERIODICALS 
 
 References should be made when necessary from local subdi- 
 visions, c. g. 
 
 Agriculture France Period. See Agriculture Period. 
 Botany U. S. Period. See Botany Period. 
 
 When the local interest of a periodical is especially important, 
 a duplicate entry may be made, e. g. 
 
 Agriculture Period. 
 Agriculture Hawaiian Islands. 
 
 Editors, compilers, etc. : An added entry is ordinarily given for 
 each editor (cf. Editor note) ; compiler of an index; society or 
 other body of which the periodical is an organ ; and for each 
 important earlier title of periodical. Cross references suffice for 
 the less important titles. 
 
 The editors precede the other added entries in order; the titles 
 are given last. 
 
 The name of each editor is followed by the abbreviation ed. 
 (not joint ed.) 
 
 18. OPEN ENTRIES 
 
 An open entry is an entry for a periodical incomplete at the 
 time of being catalogued. 
 
 When the first volume is in the Library it is entered on card, 
 with date of publication of first number. Space is left for the 
 insertion in pencil of later volumes, dates, etc., e. g. 
 
 The Agricultural record, v. 1- May 1896- 
 
 Chicago, Young & Brown, 1896- 
 
 v. illus. 27 cm . 
 
 Monthly, 1896-97; quarterly, 1898- 
 Editor : May 1896- F. B. Davis. 
 
 Stamp: In progress. Additions on shelflist. 
 
 When the first volume is not in the Library, volume numbers 
 and dates are not ordinarily printed on card, e. g. 
 
 Current anecdotes ; a preachers' magazine. 
 
 Cleveland [etc.] Current anecdotes co., 18 
 
 v. 24 cm . monthly. 
 Stamp: Incomplete. Additions on shelflist. 
 
 If the periodical changes its title after the entry is printed, the 
 entry should be reprinted under new title, with old title given as 
 an added entry, c. g. 
 
 Automobile review, v. 1-10, Jan. 1901-Apr. 1907; new sen, 
 v. 1- May 1907- 
 
 New York, Allen-Barton co., 1901- 
 
 v. plates. 25 cm . weekly. 
 Title varies : Jan. 1901-Apr. 1907, Cycling gazette and automobile 
 
 times. 
 
 May 1907- Automobile review. 
 Stamp: In progress. Additions on shelflist. 
 Added entries: Periodicals (titles) 1. Automobiles Period. 
 
GUIDE TO CATALOGUING PERIODICALS 15 
 
 The cataloguer should remove from the second official and 
 public catalogues all cards under the earlier title. 
 
 A serial record card is made for each open entry, on which all 
 additional volumes received are recorded. When the periodical 
 ceases publication, the open entry should be reprinted in closed 
 form. 
 
 See also under headings Statement of volumes and Serial record. 
 For note on use of stamps sec section 15 ("Library has" card) 
 
 19. vSUPPLEMENTS 
 
 Enter a monograph issued as a supplement to a periodical under 
 the author, with added entry for the periodical, e. g. 
 
 Austin, Bryson Edward, 1851-1903. 
 
 ... The story of a New England farm house. Boston, Ellis & 
 Little, 1883. 
 
 106 p. 24"". (Massachusetts magazine of historical research, 
 v. 12, no. 3. Supplement) 
 
 Added entries: i. Massachusetts magazine of historical re- 
 search. Supplement, n. Title. 
 
 Brown, Alice Elizabeth, 1873- 
 
 Edward Wallace, the boy who saved a town. Richmond, A. M. 
 Davis & co., 1911. 
 
 12 p. 23i CI ". (The Children's story-hour, v. 17, no. 8. Supple- 
 ment) 
 
 With The Children's story-hour, v. 17. 
 
 Added entries: 1. Wallace, Edward, 1895-1910. i. The Chil- 
 dren's story-hour. Supplement. 
 
 Pomeroy, Eltweed, 1860- 
 
 By the people ... Newark [1900, 
 
 cover-title, 116 p. 25J cm . (Direct legislation record, v. 7, 
 no. 4 [Extra]) 
 
 Added entry: i. Direct legislation record. Extra. 
 
 Meyer, Wilhelm, 1831-1892. 
 
 Das deutsche volkslied. Berlin, C. Habel, 1892. 
 37 p. 24"". (Deutsche zeit- und streit-fragen, neue folge, 
 jahrg. 7, hit. 4. Beilage) 
 
 Added entries: 1. Folk-songs, German. i. Deutsche zeit- und 
 streit-fragen. Supplement. 
 
 Monographs forming regularly numbered supplements to peri- 
 odicals follow the same rule in regard to author entry. In place 
 of added entry on author card, however, the supplements are 
 added to periodical entry card with clash, or a series entry is made 
 under name of periodical, e. g. 
 
 Zentralblatt fur biblipthekswesen. 
 
 Beihefte ... Leipzig, O. Harrassowitz, 1888- 
 v. illus. 24i cm . 
 
 Contents. 
 
 1. bd., hft. 1. Personalverzeichniss der Pariser universitat von 
 1464 ; von dr. M. Spirgatis. 1888. 
 
 hft. 2. Die Reichenauer sangerschule ; von W. Brambach. 
 1888. 
 
 Supplements which are not monographs are frequently ac- 
 counted for sufficiently by a note on periodical entry card in place 
 of separate entry, c. g. 
 
 "Armorial general de France. Table des noms inscrits dans ce 
 
 recueil" issued as special supplement with v. 9-14 ( 1863-69) 
 With v. 3 was issued a supplement to the January number: 
 
16 GUIDE TO CATALOGUING PEKIODICALS 
 
 Vols. 1-7 include the current supplement "Food and health." 
 Vols. 12-15 include the weekly supplement "News from the field" 
 
 (separately paged in v. 12-14) 
 See also under heading Special numbers. 
 
 20. SPECIAL NUMBERS 
 
 A special number of a newspaper or periodical, separately clas- 
 sified, or a special number received when the periodical itself is 
 not in the Library, may be entered as follows : 
 
 The Springfield daily times. 
 
 ... The village of Holyoke, Massachusetts, 1794-1894. Indus- 
 trial, professional, literary Holyoke. Springfield, 1894. 
 
 cover-title, 29 p. illus. 32 cm . 
 
 Issued as a special number of the Springfield daily times, Nov. 
 5, 1894. 
 Added entry: 1. Holyoke, Mass. 
 
 Special numbers are frequently issued without title-page. Give 
 preference in this case to cover-title, unless caption title is much 
 fuller or more distinctive. 
 
 A special number of a periodical when included in one of the 
 volumes does not ordinarily require separate entry. It may be 
 disregarded altogether, or a note may be given on main card, e. g. 
 
 Vol. 1 includes special number, issued May 6, 1891. 
 Vol. 5 includes special number, issued July 11, 1903, and sepa- 
 rately paged. 
 Vols. 9 and 12 include special numbers. 
 
 For monographs issued as special numbers see under heading 
 Supplements. 
 
 21. DETACHED COPIES 
 
 An article detached from a periodical may be classified sepa- 
 rately by subject. It should be catalogued as follows: make 
 analytical entry for article in original volume, if in Library, and 
 add detached copy as copy 2, followed by word "detached/' e. g. 
 
 Standing, Percy Cross, 1870- 
 
 The boarding-officer of the Alabama. (In The Cornhill maga- 
 zine. London, 1897. 23 cra . new sen, v. 2, p. C 591]-603) AP4.C8 
 Copy 2, detached. E599.A3S8 
 
 If Library does not possess original, catalogue detached copy 
 as original, and add note : A detached copy. 
 
 22. EXTRACTS FROM PERIODICALS 
 
 Enter a collection of extracts from a periodical under the name 
 of the periodical, provided this appears in the title of the collec- 
 tion. Make added entries under the title of the collection and 
 the name of the collector, if given, e. g. 
 
 Blackwood's Edinburgh magazine. 
 
 Tales from "Blackwood." Edinburgh and London, W. Black- 
 wood & sons [1858-61] 
 
 12 v. 16J C1 ". 
 
 Added entrv: i. Title. 
 
GUIDE TO CATALOGUING PEEIODICALS 17 
 
 The Atlantic monthly. 
 
 Atlantic classics. Boston, The Atlantic monthly co. [1916] 
 277 p. 19 cm . 
 Added entry: i. Title. 
 
 Life. 
 
 Short stories from Life. Garden City, N. Y., Doubleday, Page 
 & company, 1916. 
 
 346 p. 19 tm . 
 Added entry: i. Title. 
 
 If the periodical is not named in the title enter under title, or 
 under collector if given. Give the name of the periodical in a 
 note, and make added entry under it, e. g. 
 
 My aunt's match making, and other stories by popular authors. 
 New York, Cassell & co., 1888. 
 212 p. 19 cm . 
 
 Running title : Stories from Cassell's. 
 Added entry: i. Cassell's magazine. 
 
 The work of a single author republished from a periodical does 
 not ordinarily require an added entry under the name of the 
 periodical. 
 
 23. PERIODICALS COMPLETE IN ONE VOLUME 
 
 When a periodical is complete in one volume, collation is to 
 be given as for an ordinary book, if the paging is not compli- 
 cated, e. g. 
 
 The Common school journal of the state of Pennsylvania, v. 1 ; 
 Jan.-Dec. 1844. Philadelphia, E. C. Biddle ; t etc., etc.] 1844. 
 viii, 376 p. illus. 23 cm . monthly. 
 No more published. 
 
 When the paging is divided into several groups, or is otherwise 
 complicated, give "1 v." in place of paging, e. g. 
 
 The Belgian hare news ; a monthly for the Belgian hare. v. 1 ; 
 Jan.-Dec. 1901. Chicago, C. H. Card, 1901. 
 1 v. (variously paged) 23 CI ". 
 No more published. 
 
 24. SERIAL RECORD 
 
 Serial record cards are to be made in following form for cur- 
 rent or incomplete periodicals : 
 
 Darkest Russia 
 Library has 
 
 v. 1-2 1903-04 2 v. 
 Stamp: In progress (or Incomplete) 
 
 On back of card give place, inclusive dates, number of volumes, 
 and size, c. g. 
 
 New York, 1903-04. 2 v. 25 cm . 
 
 The words Serial record should be written or stamped on back of 
 each main entry card for which a serial record card is made. The 
 additional volumes received in Library are added to serial record 
 card and not to catalogue card (cf. section 15, "Library has" 
 card) When an open entry is reprinted in closed form, notifica- 
 tion should be sent to person in charge of serial record. 
 
18 GUIDE TO CATALOGUING PERIODICALS 
 
 Serial record cards for the classes Law and Music are excep- 
 tions to the general rule. For these classes give only title of 
 periodical, place of publication, and usual stamp, e. g. 
 
 The Law review. New York. 
 Stamp: In progress (or Incomplete) 
 
 25. RUSH REPRINTS 
 
 When an entry is to be reprinted for stock as a "rush reprint," 
 volumes received in Library since the entry was printed should 
 be examined and added to cards, and statements in regard to 
 latest title, editors, etc., brought up to date. The entry may need 
 further revision to be sure that forms are according to present 
 usage, etc. Consult the serial record and public catalogue cards 
 for additional information. The date when the entry was revised 
 and reprinted should be added on back of card. 
 
 26. PRINTER'S SERIAL NUMBERS 
 
 Each printed entry bears a serial number on the lower right- 
 hand corner. When an entry is reprinted under a later title, the 
 printer's serial number should be transferred to the new entry. 
 A new entry which includes two or more earlier titles should take 
 the serial number of one of them, and the Card division should be 
 notified, on form provided, of discarded number or numbers. 
 
 When an open entry printed in the "CA unrevised" series is re- 
 printed as a closed entry, it should be transferred to the regular 
 L. C. series. A notice of transfer should be sent to the Card 
 division on form provided for this purpose. 
 
 The cataloguer should remove all cards from the second official 
 and public catalogues for each entry to be reprinted under later 
 title, and for each entry transferred from "CA unrevised" series 
 to regular series. 
 
 27. CATALOGUER'S REFERENCE LIST OF ENTRIES 
 
 A brief entry should be made on slip for each new set cata- 
 logued, including title, short statement of volumes, place of pub- 
 lication, dates, class-mark, initials of cataloguer, date of cata- 
 loguing, and, for open entries, the stamp "In progress," "Incom- 
 plete," or "Refer to cataloguer." This slip is held till a printed 
 copy of catalogue card is received, when additional information 
 on slip is transferred to card. The cards are kept on file in case 
 on cataloguer's desk. They are used for reference only, and infor- 
 mation on them is not kept up to date. 
 
 28. METHOD OF PROCEDURE 
 
 When volumes of a periodical are received for cataloguing, the 
 cataloguer should consult the cataloguer's reference list. If an 
 entry for the publication is found there stamped "In progress" or 
 "Incomplete," the volumes should be sent to the person in charge 
 of the serial record. An entry stamped "Add to cards" indicates 
 that the volumes received are to be added to cards in the public 
 
GUIDE TO CATALOGUING PERIODICALS 19 
 
 catalogue before they are sent for addition to serial record. If 
 an entry is found stamped "Refer to cataloguer," the cataloguer 
 should consult the original catalogue card, where the method of 
 procedure will be indicated. 
 
 When no entry is found in the reference list, the cataloguer 
 should consult the public and second official catalogues. An im- 
 printed entry for a publication found in either of these catalogues 
 may, if practicable, be withdrawn, revised, and printed. Care 
 should be taken to withdraw all cards belonging to a publica- 
 tion, including editor cards, compilers, etc. If accession numbers 
 are given on back of old main entry card, they should be trans- 
 ferred to new entry. Works published before 1900, for which no 
 entry is found in either the public or second official catalogues, 
 should be searched in the first official (old) catalogue. Entries 
 found in this catalogue should always be withdrawn and revised. 
 
 When no entry for publication is found in any catalogue, an 
 entry should be made. The cataloguer should be sure that not 
 only the volumes in hand are catalogued, but that all other vol- 
 umes in the Library belonging to the publication are collected and 
 catalogued. For additional information it may frequently be nec- 
 essary to consult the Periodical division records (in Periodical 
 reading room and office), the Smithsonian division record, the 
 order cards, the serial record, or the shelflist. Unbound numbers 
 of periodicals are kept on deck 32 (except for publications clas- 
 sified in AP) or in Smithsonian division. These unbound num- 
 bers are not ordinarily to be entered on catalogue cards. 
 
 When a truck load of books has been catalogued and revised, 
 the truck is forwarded to the Classification division, where the 
 volumes are classified and shelflisted. After shelflisting, the cards 
 are returned to the cataloguer or reviser, and later sent to the 
 Periodical division for reference. When returned, they are for- 
 warded for printing, or, if not ready to print, are sent direct to 
 catalogue. 
 
 A cataloguer of periodicals should strive, above all else, for 
 accuracy. There are many details to consider in a long or com- 
 plicated publication, indeed, in almost any periodical entry, and 
 clear and accurate statements will prevent much confusion. It 
 has been found useful to keep for ready reference a list of items 
 to be noted for each catalogue entry. A tentative list is given 
 below, which may be revised to suit individual requirements: 
 
 Entry initialed and dated 
 
 Cards numbered and stamped : See next card 
 
 Tracers written on backs of cards 
 
 Unbound volumes designated unb. 
 
 Smithsonian sets indicated by letter S. 
 
 Form heading Periodicals (titles) given 
 
 Form heading Societies given when necessary 
 
 Subjects and other added entries given 
 
 Serial record card written for open entries, and "Serial record" 
 stamped on catalogue card 
 
 Slip entry written for cataloguer's reference list 
 
 Cards stamped when necessary : In progress. Additions on shelf- 
 list (or Incomplete. Additions on shelflist, etc.) 
 
20 GUIDE TO CATALOGUING PERIODICALS 
 
 29. EXAMPLES OF PERIODICAL ENTRIES 
 
 The Children's home magazine, v. 1-7; Oct. 1883-Sept. 1890. 
 London, Baker & Davis, 1883-87; Liverpool, J. P. Brown 
 co., 1888-90. 
 
 7 v. illus. 29 cm (v. 1 : 24 cm ) monthly. 
 
 Vol. 1, no. 1 has title : The Children's monthly messenger. 
 "Index to v. 1-5" : v. 5, p. r315j-350. 
 Merged into Boys' and girls' treasury. 
 Added entry: Periodicals (titles) 
 
 (Cross reference: The Children's monthly messenger. Sec The Chil- 
 dren's home magazine) 
 
 v 
 The Illustrated magazine of botany; ed. by Charles B. Perry. 
 
 v. 1; Sept. 1891--Aug. 1892. Applegate, Cal., E. C. Biddle, 
 
 1891-92. 
 
 vi, 192 p. plates (part col.) 19 cin . quarterly. 
 
 Organ of the Applegate botanical society. 
 
 No more published. 
 
 Added entries: Periodicals (titles) 1. Botany Period. i. Perry, 
 Charles Brown, 1861-1892, ed. n. Applegate botanical society, Applegate, 
 Cal. 
 
 The Writer's bulletin and literary reporter, v. 1-7, v. 8, no. 1 ; 
 Aug. 1911-Aug. 1915. New York, H. Croy tetc.i 1911-15. 
 
 8 v. in 6. illus. 20-23J cm . monthly. 
 
 Title varies: Aug. 1911-Apr. 1913, The Magazine maker; a journal of 
 information for writers and editors. 
 
 May 1913-Feb. 1914, The Writer's magazine; a journal of information 
 for literary workers. 
 
 Mar. 1914-Aug. 1915, The Writer's bulletin and literary reporter. 
 Editors: Aug. 1912, F. F. Rogers. Sept. 1912-Aug. 1915, Modeste H. 
 
 Jordan. 
 
 No more published. 
 
 Added entries: Periodicals (titles) 1. Authorship Period. T. Rog- 
 ers, Frank Fowler, ed. n. Jordan, Modeste Hannis, ed. in. The Magazine 
 maker. 
 
 (Cross reference: The Writer's magazine. See The Writer's bulletin 
 and literary reporter) 
 
 The Technology monthly and Harvard engineering journal ra 
 magazine devoted to the interests of the Massachusetts insti- 
 tute of technology; the official organ of the Association of 
 Harvard engineers] v. 1- 
 Apr. 1914- 
 
 cBoston, 1914- 
 
 v. illus., ports., maps. 26* cm . 
 
 Absorbed the Harvard engineering journal in May 1914. 
 
 Stamp: In progress. Additions on shelflist. 
 
 Added entries: Periodicals (titles) 1. Technology Period. 2. Engi- 
 neering Period. i. Massachusetts institute of technology, n. Associa- 
 tion of Harvard engineers. 
 
GUIDE TO CATALOGUING PEJJIOfojGAL^; ' 21 
 
 Le Genie civil ; revue generate hebdomadaire des industries fran- 
 c.aises et etrangeres. Industrie travaux publics agriculture 
 architecture... t. 1- (1.- annee) ; nov. 1880- 
 
 Paris [1880-19 
 
 v. illus., plates, maps. 36-37 cra . 
 
 Includes "Chronique commerciale, industrielle et financiere" (separately 
 paged), May 1900- 
 
 Stamp: In progress. Additions on shelflist. 
 
 i e table generale des matieres, t. i a xx (1880-1891) 
 Paris [1891] 
 107 p. 37 l ' ra . 
 
 n e table generale des matieres, t. xxi a XL, (1892-1902) 
 
 Paris [1902] 
 
 128 p. 37 cm . 
 
 Added entries: Periodicals (titles) 1. Engineering Period. 
 
 The Journal of comparative medicine and veterinary archives. 
 v. 1- Jan. 1880- 
 
 New York, W. L. Hyde & co. ; ietc., etc.] 1881-19 
 
 v. illus., plates (part col.) ports., tables. 22-24 cm . 
 
 Quarterly, 1880-89; monthly, 1890-19 
 
 Publication suspended from Apr. to Sept. 1893, inclusive. 
 Title varies : Jan.-Oct. 1880, The Archives of comparative medicine and 
 surgery ... 
 
 Jan. 1881-Oct. 1889, The Journal of comparative medicine and surgery. 
 
 Jan. 1890- The Journal of comparative medicine and veteri- 
 
 nary archives. 
 Editors: 1880, E. C. Spitzka. 1882-96, W. A. Conklin (with W. H. Porter, 
 
 1882-83; F. S. Billings, 1884-85). 1897-19 W. H. Hoskins. 
 Imprint varies: 1881-85, New York, W. L. Hyde & co. t etc.] 1886-90, 
 
 Philadelphia, A. L. Hummel. 1891-93, New York, W. R. Jenkins 
 
 [Ctc.j 1894-19 Philadelphia, Brown-Taylor co. 
 
 Stamp: In progress. Additions on shelflist. 
 
 Added entries: Periodicals (titles) 1. Veterinary medicine Period. 
 i. Spitzka, Edward Charles, 1852-1914, ed. n. Conklin, William Augustus, 
 1837-1913, ed. in. Porter, William Henry, 1853- ed. iv. Billings, Frank 
 Seaver, 1845- ed. v. Hoskins, William Horace, 1860- ed. vi. The 
 Archives of comparative medicine and surgery. 
 
 (Cross reference: The Journal of comparative medicine and surgery. 
 See The Journal of comparative medicine and veterinary archives) 
 
INDEX 
 
 "Add to cards" (stamp), 15, 28. 
 Added entries, 17, also 9, 11. 
 Brackets, 4. 
 Capitalization, 1, 2. 
 Caption title, 2, 20. 
 Card division notification, 26. 
 Cataloguer's list, 27. 
 Collation, 6. 
 Compilers, 1, 16, 17. 
 Cover-title, 2, 20. 
 Cross references, 17. 
 Current periodicals, 4, 18, 24. 
 Detached copies, 21. 
 Editors, 9, also 2, 17. 
 Examples of notes, 13. 
 Examples of periodical entries, 29. 
 Extracts from periodicals, 22. 
 Forenames, 3, 9. 
 Form headings, 17. 
 Frequency of publication, 7. 
 Frontispieces, 6. 
 General rule, 1. 
 Hanging indention, 2, 8-10. 
 Illustrations, 6. 
 Imprint, 5. 
 
 Imprint varies note, 10. 
 "In progress" (stamp), 15, 28. 
 "Incomplete" (stamp), 15, 28. 
 Incomplete sets, see Current peri- 
 odicals ; Open entries. 
 Indention, 2, 8-10. 
 Indexes, 16. 
 
 Initials, Titles beginning with, 3. 
 "Library has" card, 15, also 4. 
 Method of procedure, 28. 
 Miscellaneous notes, 13. 
 Notes, 7-14. 
 
 Notes, Order of, 14. 
 
 Open entries, 18, also 4, 15, 24, 26. 
 
 Organs of societies, 11, 17. 
 
 Periodicals complete in one volume, 
 23. 
 
 Place of publication, 5. 
 
 Printer's serial numbers, 26, also 16. 
 
 Publication, Frequency of, 7. 
 
 Publication suspended, 12. 
 
 Publishers, 5, 10. 
 
 Punctuation, 4. 
 
 "Refer to cataloguer" (stamp), 15,28. 
 
 References, 17. 
 
 Rush reprints, 25. 
 
 Serial numbers, Printer's, 26, also 16. 
 
 Serial record, 24, also 18. 
 
 Sets, Incomplete, see Current peri- 
 odicals ; Open entries. 
 
 Size, 6. 
 
 Societies, Organs of, 11, 17. 
 
 Special numbers, 20. 
 
 Stamps, 15, also 4, 24, 27, 28. 
 
 Statement of volumes, 4. 
 
 Subject entries, 17. 
 
 Supplements, 19. 
 
 Title, 2, 3, 17. 
 
 Title, Change of, 18, 26. 
 
 Title-pages, 2. 
 
 Title varies note, 8. 
 
 Titles beginning with initials or fore- 
 names, 3. 
 
 Titles quoted, 2. 
 
 Trade periodicals, 9. 
 
 Unbound numbers, 28. 
 
 Volumes, Statement of, 4. 
 
 Women editors, 9. 
 
 23 
 

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