f b u c UC-NRLF GIFT OF . . - N - 8 SOJ9 MEMORANDUM SHOWING ' ACTION THAT WOULD BE REQUIRED BY COMPANY, TROOP, OR BATTERY COMMANDERS, AND SUPPLY OFFICERS OF REGIMENTS TO PROVIDE Blank Forms, Funds, Camp Sites, Shelter, Water Supply, Light, Sanitation, Supplies, Transportation, and Per- sonnel for Company Organizations Created at "A" and the Regimental Organi- zation Mobilized at "B" WASHINGTON GOVERNMENT PRINTING OFFICE 1915 MEMORANDUM SHOWING ACTION THAT WOULD BE REQUIRED BY COMPANY, TROOP, OR BATTERY COMMANDERS, AND SUPPLY OFFICERS OF REGIMENTS TO PROVIDE Blank Forms, Funds, Camp Sites, Shelter, Water Supply, Light, Sanitation, Supplies, Transportation, and Per- sonnel for Company Organizations Created at "A" and the Regimental Organi- zation Mobilized at "B" WASHINGTON GOVERNMENT PRINTING OFFICE 1917 2.4- ADDITIONAL c< >i'i;-:s OF THIS PUBLICATION MAY UK PROCURED FKOM THE SUPERINTENDENT OF DOCUMENTS GOVERNMENT PRINTING OFFICE WASHINGTON. I). C. AT :> CKNTS ]>KIJ COPY AVAR DEPARTMENT, OFFICE OF THE QUARTERMASTER GENERAL OF THE ARMY, Washington, D. C., April 12, 1917. The following memoranda is published for the information and guidance of all concerned, showing action that would be required by company, troop, or battery commanders and supply officers of regiments to provide blank forms, funds, camp sites, shelter, water supply, light, sanitation, supplies, transportation, and personnel. These instructions are prepared assuming the following: (a) The company, troop, or battery organizations to be created at "A" and the commanding officer to properly equip and care for his unit until it is transferred to the mobilization camp and made a part of the larger unit. (6) The regiment to be mobilized at "B", the company, troop, and battery units having been equipped by their commanders at rendezvous points. Activity. L. Blank forms . 2. Funds. Company, troop, or battery. Regiment. These organizations of the Regular Army are in time of peace supplied direct from the Office of the Quarter- master General. In time of war they could be supplied from a base of supplies in the theater of opera- tions or other designated supply point. Either or any of these organ- izations created at "A" would be furnished with initial stock, without requisition, by the department quar- termaster, shipment being made di- rect to place of formation. Future supply to be on requisition. For the National Guard, if in State service, by the State authorities; if in Fed- eral service, as for the Regular Army as above. In case of Volunteers, there would be no company, troop, or battery ren- dezvous, but troops would come in at mobilization camp. (See Appendix 1, Manual for the Quar- termaster Corps, 1916.) In the case of the formation of a com- pany, troop, or battery, located at a separate station, the commanding officer should call on the department or other designated quartermaster for such funds as may be necessary for local purchase of supplies and the hire locally of necessary services. If no bonded officer be present, some Regular Army officer should be de- For a regiment the neces- sary initial supply of blank forms will be shipped, without requi- sition, to regimental mobilization camp or to the camp quarter- master, as the case may be, by the department quartermaster; a d d i - tional forms required to be obtained on requisitions submitted to the Office of the Quartermaster General unless otherwise di- rected. (See Appendix 1, Manual for the Quartermaster Corps, 1916.) The supply of a regiment composed of original units brought together from various points devolves upon the regi- mental supply officer, who should call upon the department or other designated quar- termaster for funds 9347417 362103 Activity. 2. Funds (con- tinued). Company, troop, or battery. tailed as acting quartermaster. If there be no officer present who can so qualify, and a Volunteer or Na- tional Guard officer bo detailed as quartermaster, the officer so detailed can only disburse quartermaster funds as the agent of the department or other quartermaster who fur- nishes such funds, and can not be made an accountable officer, unless he be bonded. lie should, how- ever, as the representative of the accountable officer, support all dis- bursements of funds intrusted to his care with itemized bills properly receipted. If the organization be- longs to the National Guard, and is mobilized as such under call of the President, it is entitled to Federal maintenance and pay from date of its report at the home rendezvous. The commanding officer of such National Guard organization should call on the local disbursing officer, who is the property and disbursing officer of the State, for such quarter- master funds as may be needed for local purposes, but in no case can this company, troop, or battery offi- cer be made" an accountable officer, unless he be bonded. As stated above, if he, not being bonded, makes disbursements of quarter- master funds, he does so as the repre- sentative of the property and dis- bursing officer of the State, and all expenditures of such funds should be covered by itemized bills properly receipted. However, officers of the National Guard who may be fur- nished, under proper authority, with funds for the purchase of coffee or other components of the travel ration for the use of their commands are not required to furnish bonds for the safe keeping and disburse- ment of the same, and shall be ac- countable therefor. The call for funds may be made by mail, by telephone or telegraph. If there is doubt as to the proper source of supply the division or department quartermaster should be called on for the required information. (See paragraphs 389 to 1016, Manual for the Quartermaster Corps, 1916.) Regiment. needed for local pur- chases and engagement of services locally. If no bonded officer be present, an officer of the Regular Army should be detailed as acting quartermaster, and the funds called for should be placed to his credit, and he should be made ac- countable therefor. In the absence of a bond- ed officer, no Regular Army officer being prese'nt, the officer designated to receive and disburse quarter- master funds can do so only as the agent of the accountable quarter- master upon whom the call is made. While the officer so detailed can noL become ac- countable for tue funds, he should re- quire receipted bills for all disbursements. If it be a National Guard regiment, mo- bilized on call of the President, the supply officer should call oh the property and dis- bursing officer of the State for needed quar- termaster funds. If the regimental sup- ply officer be not bonded, the same in- hibition holds as to accountability as in the case of the com- pany troop or battery officer, and the funds received from the property and disburs- ing officer of the State must be disbursed as the agent of that offi- cer. The requisition for funds may be made by mail or by wire as the exigencies of the case demand. When the source of supply is not definitely known, the division or depart- ment quartermaster should be asked for instructions. (See paragraphs 389 to 1016, Manual for the Quar- termaster Corps, 1916.) Activity. 3. Campsites... 4. Shelter. Company, troop, or battery. Regiment. For a company, troop, or battery cre- ated at "A" it would first be neces- sary to provide a suitable camp site. Under ordinary circumstances, un- less the camp site was indicated by higher authority, this would de done by the organization commander, or by some officer detailed by him for the duty. In selecting a camp site regard for the health of the command should be the first consideration and instructions in Field Sen ice Regula- tions followed as far as practicable. If such camp site is on ground other j than Government owned immediate i steps should be taken to lease the same from the owner, as provided in i paragraph 998, Manual for the Quar- termaster Corps, 1916 (Par. 10. G. O. 34, W. D., 1915), Q. M. C., Form No. 101 of lease being used for the purpose. Land should not be used gratuitous- ly for any length of time, it being re- quired by law that consideration pass forsuchuse. (See Paragraphs 2957 to i 2991 and Appendix No. 24-25, Manual for the Quartermaster Corps, 1916.) At the time of creation or mobilization of the above unitconsideration should be given as to the kind of shelter to be used, whether to be tentage or temporary shelter. If tentage, and there is no supply on hand in the or- ganization, simple requisition or re- quest by telegraph would obtain it. If temporary shelter is to be con- structed, it should be done by pur- chase of material and troop labor, funds for the purpose being obtained as indicated above. Shelter should be constructed in accordance with plans of temporary buildings for mo- bilization camps prepared in the Of- fice of the Quartermaster General, and shown in Appendix No. 16, Man- ual for the Quartermaster Corps, 1916. Whenever practicable Go eminent - owned land would be used for camp sites. Should it become necessary to lease land for a camp site it would be done in accordance with para- graph 998, Manual for the Quartermaster Corps. 1916, (G. O. 34, W. D., 1915), on Q. M. C. Form 101. (See Para- graphs 2957 to 2991 and Appendix No. 24-25, Manual for the Quarter master Corps, 1916.) The mobilization order should indicate the kind of shelter to be used. If tentage, and no tentage is on hand in the regiment, tele- graphic request to De- partment Headquar- ters, followed by requi- sition, would secure it. If the shelter is to be other than tentage, the maneuver camp plan prepared in the Office of the Quartermaster General, and shown in Appendix No. 16, Man- ual for the Quartermas- ter Corps, 1916, would be used, the buildings being constructed in ac- cordance therewith. These plans are in suffi- cient detail to enable the quartermaster to proceed with construc- tion at once. Cost sheets are attached. Work should be done by contract, Q. M. C., Form 107, if time per- mits, or time not per- mitting, by purchase of material and hire of la- bor under Paragraph 551 , Army Regulations . Activity. Company, troop, or battery. Regiment. 5. Water supply. The camp site should be located on a Government reservation whenever possible. If this is not possible, it should be near a natural water sup- ply, if one is available. It may lie- come necessary to supply water from city mains. In that case steps should be taken to enter into con- tract on Q. M. C. Form 145 for this service. If it is impracticable to j secure water from private sources, the matter of hauling water from a distance should then be considered. If it is found more economical to do this, it is preferable to digging wells; ' otherwise the latter should be re- sorted to. If it becomes necessary to dig wells to provide water supply it should be done by contract, under Q. M. C. Form 109, or by purchase of : material in open market (Army Reg- ulations 551, 1913), and troop 'labor, j (See plan of water systems for camps, Appendix No. 21, Manual for the Quartermaster Corps, 1916.) C. Light. 7. San ; Ordinarily, unless the camp is to be of considerable duration, mineral oil will be used for necessary illuminat- ing purposes. Should if be possible to obtain electric current at reason- able rates under proper authority this should be done. Should au- thority be obtained for electric light- ing of camp, Q. M. C. Form 11(5 for the purchase of electric current will be used. Requisition on Q. M. C. Form 100 for incandescent lamps would also be used for providing lamps. This latter would be for- warded to the Office of the Quarter- master General direct. The New York Depot is the supply point from which the supplies would actually be furnished under instructions from the Quartermaster General. Under certain circumstances lamps might be bought in open market under authority of paragraph 551 Army Regulations. One of the first considerations when when an organization is in camp is to provide the necessary sanitary arrangements. Latrine boxes should be immediately constructed ; and lumber and hardware purchased locally. Under some circumstances I pits would be used, in which case j no purchase would be necessary, i Garbage should be disposed of either by having it hauled away by local The camp site should be located whore an abundant supply of good water can be ob- tained, if it is possible to do so. If adjacent to a city, it may be ad- visable to connect with the city mains and obtain the water by contract, using Q.M.C. Form 116. Pipe lines . necessary to carry the water throughout the camp to be purchased as an open market pur- chase under paragraph 551, Army Regulations; funds to be obtained in the same manner as funds for the buildings. Some means of purify- ing the water maybe necessary. (See plan of water systems for camps. Appndix No. 21, Manual for Quartermaster Corps, 1916.) Mineral oil will be used for illuminating pur- poses, at least in the early stages of the camp. If it be found economical to light the camp by electric light, current should be pur- chased under contract, using Q. M. C. Form 116. This, however, would not be done un- less it could be shown to be an actual econ- omy for the Govern- ment. One of the first consider- ations of the supply officer would be to pro- vide the necessary san- itary arrangements to insure the health of the command. Construc- tion of latrines with latrine boxes (Appen- dix No. 15-4, Manual for Quartermaster Activity. Company, troop, or battery. Regiment. 7. Sanitation (continued). 8. Supplies contractor under formal contract, Q. M. C. Form 115, or by the con- struction of company incinerators. (See Appendix No. 15-2, Manual for the Quartermaster Corps. 1916.) This is the ordinary method, in lieu of hauling it away, for a small com- mand, all kitchen and camp refuse being burned in this pit. Urinal cans, and when necessary garbage cans, should be obtained on requi- sitions forwarded to the nearest depot. Request by telegram for this immediate necessity will be honored, followed later by formal requisition. Upon receiving the order for the mobili- zation of his organization, the com- manding officer should arrange with some local cafe" or restaurant, after such competition as may be practi- cable, to feed the enlisted men of his command at a rate not exceeding 75 cents per day per man. (Army Reg- ulations 455-2 (b).) The men should be fed in this way from the time they report at the company rendezvous for duty until they leave for the regi- mental rendezvous point. When the organization leaves the company rendezvous for the regimental ren- dezvous point, the company com- mander will make out vouchers in duplicate on W. D. Form 330 for the meals furnished, certify to same, , and turn them over to the regimental | adjutant, who will refer them to the regimental supply officer, who will in turn submit them to the regi- mental commander. After ap- proval, they will be sent to the United States disbursing officer of the State for settlement. Corps, 1916), the best possible sewer system that the conditions will permit, and all other sanitary arrange- ments should be made by the supply officer at the earliest practi- cable moment. Funds for the purpose will be obtained in the manner indicated above. Gar- bage should be burned in the company incin- erators (see Appendix No. 15-2, Manual for the Quartermaster Corps, 1916), or re- moved by contract, using Q. M. C. Form 115. The regimental supply officer should arrange with a cafe", restaurant, or suitable person to furnish meals to the enlisted men of the regiment upon the as- sembling of the vari- ous companies at the regimental rendezvous point and arrival there- at of the compani , s whose company rjn- dezvous point i at other places, at a rate not exceeding 75 cents per day per man. Proper vouchers in du- plicate will be made out to cover those rations on W. D. Form 330, and submitted to the regimental com- mander for approval. After approval they will be forwarded to the United States dis- bursing officer of the, State. (Army Regu- lations 455-2 (b).) In case the regimental commander so desires, he may purchase the articles of food for the rations and have same prepared by the com- pany cooks as indicated for a company com- mander in paragraph 2 hereof, cost of the ra- tion not to exceed 75 cents per day per man. 8 Activity. Company, troop, or battery. Regiment. (con pplies- tinued). If there is no cafe* or restaurant avail- able in the vicinity of the company rendezvous, or if it is decided to be for the best interests of the service, the company commander should purchase, after such competition as may be practicable, the articles of food for the ration and have them prepared by the company cooks, the articles bought to be in the discre- tion of the commanding officer, the cost not exceeding 75 cents per day per man. Proper vouchers in du- plicate should be prepared by the company commander on W. D. Form 330, covering the purchase of the articles and the vouchers after certification by the company com- mander turned over to the regi- mental adjutant , who will refer them to the regimental supply officer. He in turn will submit them to the regi- mental commander for approval, and after approval thev will be for- warded to the United States dis- bursing officer of the State. The time consumed in traveling to the regimental rendezvous will rarely cover more than half a day, so one cooked meal will be carried by the troops, unless in the opinion of the commanding officer the meal or meals should be purchased en route. In case of the latter, voucher in pay- ment for the food should be pre- pared as indicated in first paragraph of this memoranda. The regimental supply of- ficer will verify the bills referred to him for sub- sistence, fuel, forage light, etc., contracted for by the company commanders at the company rendezvous. If found in proper form and correct, ne will O. K. same and return them to the adjutant for submission to the regimental com- mander, who, upon ap- proval, will forward them to the United States disbursing offi- cer of the State for set- tlement. The regi- mental supply officer should also arranjro for the necessary fuel, for- age, and light for the regiment, securing same by inviting in- formal bids, securing same over the tele- phone if necessary, or, if time permits, writing a letter to the various dealers in the imme- diate vicinity and re- questing them to sub- mit a written bid in re- sponse.- The transac- tion could be carried on over the telephone and confirmed later in writ- ing. The lowest re- sponsible bid for the best and most suitable articles should be ac- cepted. Vouchers in payment of same will be prepared and han- dled in the same man- ner as those for food for the men. The allow- ance of fuel, forage, and light are stated in para- graphs 1044, 1077, 1050 to 1061, Army Regula- tions, 1913, as herein- before indicated. Any State or Territorial property of a standard pattern and quality needed for the equip- ment of the troops should be brought into the service of the United States as herein provided for United States property. (Army Regulations 460-467, as amended.) Activity. Company, troop, or battery. Regiment. 8. Supplies- Continued). The commanding officer should im- mediately equip all men of his com- mand with the uniform clothing described in equipment manuals as Equipment "C". There should be sufficient clothing on hand to equip the full peace strength of the organi- zation (Army Regulations, 455-1 (a)). All military property should be promptly examined, thoroughly cleaned, 'inventoried, and checked with the company commander's memorandum receipt. Equipment for the men authorized in the in- crease between the minimum peace strength and the war strength indi- cated in the order assembling the troops will be forwarded automati- cally by the Federal depots of the Quartermaster Corps to the mobili- zation camp of the troops. (Army Regulations, 455-1 (b).) If there is any shortage in uniform equipment after the inventory has been taken, affidavits should be secured at once and explanation of the reason for the shortage given. The commanding officer responsible for the articles missing should ask for a survey on same, as soon as the companv joins the regiment, on A. G. O. Form 196, "Report of Survev. When any portion of the National Guard is called or drafted into the service of the United States, the proper National Guard authorities of the State, Territory, or the Dis- trict of Columbia will arrange for the necessary purchase of fuel and for- age, in not to exceed the authorized allowance, and for the shoeing of the authorized animals pertaining to the National Guard called forth. (Army Regulations, 456-1.) If there are any public and authorized private animals belonging to the organiza- tion and there is not sufficient forage on hand supplied by the State, or that will arrive in time, the company commander will secure the necessa- ry forage, after obtaining prices from local dealers, care being exercised to select the lowest bid for the most suitable articles. Vouchers for the forage will be made out on W. D. Form 330, and handled in the same way as vouchers for foods as indi- cated in paragraph 1 hereof. Allow- ance of forage for animals is given in paragraph A. R. 1077, 1913, as amended. If fuel and light are nec- essary to be procured, they should be obtained in the same manner as the forage, purchase to be made on The subsistence of the regiment enroute from the regimental rendez- vous point to the mobi- lization camp, will be furnished at not ex- ceeding 75 cents per day per man, Cooked meals can be taken or meals purchased en- route at the railway stations, or the ration can be cooked in a kitchen car or impro- vised kitchen car at- tached to the train. R e p 1 e n i s hments to complete the equip- ment of a regiment and additional camp sup- plies are obtained on requisition, general, Q. M. C. Form 160. 10 Activity. 8. Supplies (continued). 9. Transporta- tion. Company, troop, or battery. the same blanks and vouchered in the same way. The allowance of fuel is found in paragraph A. R.1044, 1913, as amended, and for light in paragraphs A. R. 1050 to 1061, 1913. This fuel, mineral oil, and candles will be taken up on the property re- turn of the regimental supply officer and expended by him in accordance with regulations and orders. All serviceable military property in the hands of the organization which may be needed for camps or field service, including wheel transporta- tion, will be taken to the mobiliza- tion camp. (Army Regulations, 455-6.) Any State or Territorial property of a standard pattern and quality needed for the equipment of the troops should be brought into the service of the United States as herein provided for United States property. (Army Re gu la t ions, 106-7. as amended.) The troop, company, or battery com- mander ha-; nothing to do with the procuring of means of transporta- tion. This is a matter for action of the regiment ol supply officer. Tie should, however, furnish the regi- mental supply oHicei a list of ani- mals necessary t o complete the allow- ance of his organisation as estab- lished by tables of organization. He should arrange for the hire of 1 rans- portation necessary for po'.ice of cam]) and supply of his organization and for the hauling of impedimenta to entraining points and make out vouchers in duplicate on War De- partment Form 320, certify to same, and turn them over to the regimental adjutant, who will refer them to the regimental supply officer, who will in turn submit them to the regimen- tal commander. After approval they will be sent to the United States dis- bursing officer for settlement. (See pars. 3440 to 3551 and 3601 to 3623, Manual for the Quartermaster Corps, 1916). Regiment. The supply of transporta- tion devolves upon the regimental supply offi- cer. He should requi- sition for animals, for mounts, and for draft animals. (Form Q. M. ('. 162). He should provide the necessary transporta- tion for the mobiliza- tion of the regiment by hire if Government- owned transportation is not available. (See also pars. 3440 to 3551 and 3601 to 3623, Manual for the Quarter- master Corps, 1916). 11 Activity. Company, troop, or battery. 10. Miscellane- ous. Regiment. I.)e epending up duration of t pon the he camp, there will be many matters arise that are not specifically covered in this memorandum. The regimental supply officer should use every eil'ort to provide the supplies and equip- ment intended for troops in the field. Regimental supply offi- cers should make'them- selves thoroughly con- versant with their du- ties and make a careful study of the Manual for the Quartermaster Corps, 1916. HENRY G. SHARPE, Quartermaster General. o RETURN TO: CIRCULATION DEPARTMENT 198 Main Stacks LOAN PERIOD 1 Home Use 2 3 4 5 6 ALL BOOKS MAY BE RECALLED AFTER 7 DAYS. Renewals and Recharges may be made 4 days prior to the due date. Books may be renewed by calling 642-3405. DUE AS STAMPED BELOW. MAY 1 3 20U4 FORM NO. DD6 UNIVERSITY OF CALIFORNIA, BERKELEY 50M 5-03 Berkeley, California 94720-6000 UNIVERSITY OF CALIFORNIA LIBRARY