NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
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UNIVERSITY OF MICHIGAN
LIBRARIES
JUL 1 2003
DEPOSITED BY
UNITED STATES OF AMERICA
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Through Targeted Assistance initiatives, the National Archives and
Records Administration (NARA) works with customer agencies to
resolve significant records management issues. Since FY 1999 many
agencies have formed partnerships with NARA to accomplish specific
objectives, such as inventorying and Scheduling records and
training Staff. Targeted Assistance operates both at headquarters in
the Washington, D.C., area and in almost all field locations.
Here are a few illustrations of what can be accomplished through
Federal agency collaboration.
The Mineral Management
Service (MMS) is working
with NARA's Rocky Mountain
and Southwest Regions to
inventory and schedule the
agency's new and legacy
electronic systems.
The Immigration and
Naturalization Service (INS),
now part of the Department
of Homeland Security (DHS),
and the NARA Northeast
Region reviewed work process-
es and records management
requirements at INS facilities
nationwide. As a result of
NARA's recommendations,
INS hired a contractor to study
how to integrate and adjust
workflows identified
during the project.
The Lawrence Berkeley
National Laboratory (LBNL)
and the NARA Pacific Region
formed a partnership to study
and upgrade the Laboratory's
emergency and continuity of
operations plans. The project
brought together records man-
agers, archivists, technologists,
engineers, and risk managers
to develop procedures for
records Salvage and restoration.
The team also worked with
Other institutions to leverage
resources and build basic
competencies across
agency lines.
The Office of Government
Ethics (OGE) initiated a
project to schedule Executive
Branch ethics program records
by proposing a new General
Records Schedule (GRS).
After being trained by OGE
and NARA staff, ethics officers
inventoried relevant records in
their agencies and forwarded
the results to OGE for analysis.
OGE then submitted and
obtained NARA's approval
of a new GRS covering ethics
program records throughout
the Government.
The Department of the
Treasury’s Bureau of Public
Debt worked with NARA to
schedule the Public Debt
Accounting and Reporting
System (PARS), which is used
to process all financial data
related to the public debt. As a
result, NARA identified and
accessioned permanent
records, and the Department of
the Treasury can better manage
its voluminous financial data
related to the public debt.
With NARA's assistance,
the Small Business
Administration (SBA)
initiated a project to schedule
all of its records regardless of
media and to update its
records management program
directive. As a result, SBA
submitted schedules covering
its electronic records and pro-
posed many important records
for permanent retention.
In FY 2002 the Nuclear
Regulatory Commission
(NRC) and NARA carried out a
number of important records
management activities. As a
result, NRC implemented an
agency-wide electronic docu-
ment/records management sys-
tem and transferred 955 cubic
feet of permanent records to
the National Archives.
Many agencies have formed partnerships with NARA
to accomplish specific objectives, such as inventorying
and scheduling records and training staff.
stance Success Stor
The Office of Federal
Housing Enterprise
Oversight (OFHEO) worked
with NARA to schedule records
in several large electronic data
warehousing systems, including
extensive data on the historical
performance of Government-
purchased loans. This action
will help ensure the safety and
soundness of Fannie Mae and
Freddie Mac, the two largest
Government-sponsored
enterprises.
NARA assisted the U.S.
Geological Survey (USGS)
efforts to make its records
management program more
visible and effective as USGS
moved this function to the
Geographic Information Office.
Through a regional Targeted
Assistance agreement, NARA is
providing USGS's Earth
Resources Observations
Systems (EROS) staff with train-
ing and scheduling assistance.
The Archivist of the United States, John Carlin,
in his State of the Archives address,
December 3, 2002...
“Through targeted assistance partnerships, our records management
experts spend time on-site at the offices of other Federal agencies
and train personnel, help plan records inventories, assist in schedul-
ing records for disposal or transfer to NARA, and help in writing
records management plans. Two years ago, in fiscal year 2000, we
established 173 targeted assistance partnership agreements with
Federal offices nationwide, and increased the number of agency
staff trained in records management by 17 percent. We have now
successfully completed 88 of those agreements, established more
than 100 new agreements, and trained thousands of people in records
management, particularly electronics records management.”
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What is Targeted Assistance?" ... O
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Targeted Assistance is: & Cº.)
In a new approach to records management -
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In a partnership between your agency and the National Archioock"
Records Administration (NARA) *
In a customer-driven, problem-solving approach to records management
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How Does Targeted Assistance Work?
The agency and NARA develop a project with a well-defined purpose,
tangible products, definite milestones, and a timeframe for completion.
THE AGENCY PROVIDES: Staff time and expertise as well as coordination
among its local, regional, and national Offices.
NARA PROVIDES: Expert guidance and assistance, tailored training,
expedited review of schedules, and more.
NARA generally offers Targeted Assistance services to agencies at no cost.
If extensive travel or other nonpersonnel costs are involved, however,
NARA may ask agencies to help defray these expenses.
Targeted Assistance Contacts
For regional Offices, contact your local NARA regional facility or see the list at
http://www.archives.gov/facilities/index.html. For general information, call 301-837-2950.
For headquarters, contact the NARA records liaison for your agency or see the list at
http://www.archives.gov/records management/policy and guidance/work groups.html.
For general information, email records.mgtºnara.gov or call 301-837-3560.
UNIVERSITY OF MICH,
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3 9015 08543 41