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URBAN RENEWAL MANUAL
BOOK II
UNIVERSITY OF MICHICAN LIBRARIES

Archiiwis * .
library
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º Cy?
,A507
V, &
URBAN RENEWAL MANUAL
CONTENTS
Book I
JURISDICTIONS OF REGIONAL OFFICES
INTRODUCTION
PART I. SUMMARY OF PROGRAMS
Chapter 1. Program Identification
Chapter 2. The Title i Program
PART 2. COMMUNITY REGUIREMENTS
Chapter 1. The Workable Program
Chapter 2. The General Plan
Chapter 3. Comprehensive System of Codes and Ordinances ..................................
PART 3. PROJECT ELIGIBILITY
Chapter 1. General Eligibility Requirements
Chapter 2. Categories of Project Eligibility
Chapter 3. Reporting of Litigation
PART 4. PROJECT APPLICATIONS
Chapter 1. Survey and Planning
Survey and Planning Application
Request for Concurrence in Planning Three-Fourths Grant
Project
Chapter 2. Application for loan and Grant
Part I–Final Project Report
Part II—Local Project Approval Data
Chapter 3. Public Hearing on the Project
FART TO. PROJECT PLANNING
Chapter 1. Selection and Treatment of Project Areas
Chapter 2. Planning Proposals
Land Uses and Related Proposals
Zoning Proposals and Timing of Zoning Changes .....................
Chapter 3. The Urban Renewal Plan
Introduction
Outline and Preparation of Urban Renewal Plan ........................
1-1
1-2
2-1
2–2
2-3
3-1
3–2
3-3
4-1-1
4-1-2
4-2-1
4-2-2
10-1
10–2–1
10–2–2
10-3-1
10-3-2
8/19/60 (Book II)
URBAN RENEWAL MANUAL
Changes in Approved Urban Renewal or Redevelopment
Plan
Chapter 4. Submission Requirements
Survey and Planning Application
Part I of Application for Loan and Grant
Part II of Application for Loan and Grant
Map and Plan Presentation
• * * * * * * * * * * * * * * * * * * * * * * * * * * * * s s a s
PART II. ENGINEERING
Chapter 1. Policy Governing Project Improvements and Site Preparation Work
Project Improvements
Site Clearance
- - - - - - - - - - - - - - 3 & 4 & a 2 & e º 'º e - e.
Chapter 2. Submissions..........................................................................................
Chapter 3. Execution of Project Improvements and Site Preparation Work
Introduction
Preparation of Contract Documents and Related Materials
Bidding Procedures and Award of Contracts
Administration of Contract Work
Force Account Work
Improvements or Work Provided as Non-Cash Local
Grants-in-Aid
• * * * - - - - - - - - - - - - - - - - - - - - - - - - * * * * *
- - - - - - - - -
* * * * * * * * * * * * * * * * * - - - - - - - - - - - - - - - s tº a tº
PART 12. REHABILITATION [to follow]
PART 13. LAND ACQUISITION
Chapter 1. Objectives and Policy
Chapter 2. Real Estate Services
Acquisition Appraisals
Real Estate Negotiations
Title Services
Chapter 3. Preparation for land Acquisition
Chapter 4. Land Acquisition Procedures
Determination of Acquisition Prices
Acquisition Methods
Records and Reports
* - - - - - - - - - - - -
PART 14. LAND DISPOSITION
Chapter 1. Land Disposal Policy and General Requirements
Objectives and Policy
Real Estate Services
10–3–3
10-4-1
10-4-2
10-4-3
10-4-4
11-1-1
11-1-2
11-2
11-3-1
11-3-2
11-3-3
11-3-4
11-3–5
11-3-6
13-1
13-2-1
13-2-2
13-2-3
13–3
13-4-1
13-4-2
13-4-3
14-1-1
14-1-2
(Book II)
8/19/60
URBAN RENEWAL MANUAL
Chapter 2. Preparation for land Disposal
Survey and Planning Application
Preparation for Land Disposal—Planning Stage
Preparation for Land Disposal—Execution Stage
Chapter 3. Land Disposal Procedures
Choosing a Disposal Method
Disposal for Public and Nonprofit Institutional Uses
Disposal at Predetermined Prices
Disposal Under Open Competitive Conditions
Negotiated Disposal for Private Redevelopment
Chapter 4. Award and Administration of Disposal Agreements
Award of Disposal Contracts
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
PART I5. PROPERTY MANAGEMENT
Chapter 1. Administration of Property Management Program
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Chapter 2. Leases and Rents
Chapter 3. Real Estate Tax Payments and Credits
Chapter 4. Records, Reports, and Insurance
PART 16. RELOCATION
Chapter 1. Objectives and Submission Requirements
Chapter 2. Planning for Relocation
Relocation Plan
Estimates of Housing Needs and Resources
Chapter 3. Carrying Out the Relocation Program
Relocation Activities
& ºf $ 8 º' tº 8 º º s m e º € 8 + 3 & 8 - 8 tº & tº & 8 & © & © e º & © tº e
Relocation Records and Reports
Book II
PART 17. FINANCING
Chapter 1. Developing the Financing Plan
Calculating and Sharing Project Cost
Submissions .........
Chapter 2. Survey and Planning Funds
Planning Advance
Non-Federal Financing
Chapter 3. Local Cash Grants
14-2-1
14-2-2
14-2-3
14-3-1
14-3-3
14-3-4
14-3-5
14-3-6
14-4-1
15-1
15-2
15-3
15-4
16-1
16-2-1
16-2-2
16-3-1
16-3-2
17-1-1
17-1-2
17-2-1
17–2–2
17–3
8/19/60 (Book II)
URBAN RENEWAL MANUAL
Chapter 4. Non-Cash local Grants-in-Aid
Eligible and Ineligible Items
Public Facilities
Grants-in-Aid Other Than Public Facilities
Execution and Certification
Chapter 5. Federal Grants
Introduction
Capital Grant Progress Payments and Relocation Grant
Payments
Major Completion Grant Payment
Submission of Requisition for Grant Payment
Chapter 6. Borrowing Funds To Meet Project Costs
Direct Federal Loans
Federally-Secured Private Short-Term Loans
Interest Rates on Loans and Advances
Transfer of Funds From Project Temporary Loan Repay-
ment Fund to Project Expenditures Account
s ºr g º g g a º ºs e º 'º w tº a w s m
* * * * * * * * *
Chapter 7. Investment of Excess Cash
PART 18. PROJECT COMPLETION
Final Audit
Chapter 1.
Financial Settlement
Chapter 2.
PART 30. ADMINISTRATIVE MANAGEMENT
Chapter 1.
HHFA. Audits and Accounting Contact
Administrative Practices
Political Activity
Project Photographs
Disposition of LPA. Personal Property
Proration of Indirect Costs of Title I Projects
LPA Management
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * s e
* * * * * * * * * * * * * * * * * * e s & 9 s 6 s s a
Chapter 2. LPA Contracts
Contracts for Professional and Technical Services
e e & e s = < * * * * * * * * * * *
Labor Standards
Determination of Prevailing Salaries of Technical Per-
sonnel
Determination of Prevailing Wage Rates of Laborers and
Mechanics
Noncompliance With Labor Standards
Chapter 4.
17-4-1
17-4-2
17-4-3
17-4-4
17-5-1
17–5–2
17-5-3
17-5-4
17–6–3
17-6-4
17-6-8
17-6-9
17-7
18-1
18-2
30-1-1
30-1-2
30-1-3
30-1-4
30-1-5
30-1-6
30-2-1
30-4-1
30-4-2
30-4-3
vi (Book II)
8/19/60
URBAN RENEWAL MANUAL
Chapter 5. Insurance and Bonding
LPA Coverages
Demolition and Project Improvement Contractor Coverage
Property Lessee Coverage
PART 31. BUDGETS AND FISCAL REPORTS
Chapter 1. Survey and Planning
Budgets
Report of Planning Costs
Chapter 2.
Eligibility of Project Expenditures
Eligibility of Costs Under Three-Fourths Capital Grant
Formula
Project Expenditures Budget
Report for Financial and Budget Review ..........................................
Project Execution
PART 32. PROGRESS REPORTS
Chapter 1. Survey and Planning
Chapter 2. Project Execution
Book ill
PART 40. URBAN PLANNING ASSISTANCE
Chapter 1. Purpose ........................................................
Chapter 2. Eligibility Requirements
Eligibility of Applicant ..................
Eligibility of Planning Area
Eligibility of Planning Work
PART 41. COMMUNITY RENEWAL PROGRAM
Chapter 1. Policy
Chapter 2. Submission Requirements
Application for Community Renewal Program Grant .........
Community Renewal Program
Chapter 3. Financing and Administration
Local Contributions
Grant Payments
Budget
Reports
Administrative Management
30-5-1
30-5-2
30-5-3
31-1-1
31-1-2
31-2-1
31-2-2
31-2-3
31-2-4
32-1
32-2
40-1
40-2-1
40–2–2
40-2-3
41-1
41-2-1
41-2-2
41-3-1
41-3-2
41-3-3
41-3-4
41-3-5
8/19/60
(Book II)
URBAN RENEWAL
MANUAL
PART 42. FEASIBILITY SURVEY
Policies and Criterica
Chapter 1.
Chapter 2. Feasibility Survey Application
Chapter 3. Fiscal and Progress Reports
Chapter 4. Feasibility Survey Report
Chapter 5. Financing and Administration
PART 43. GENERAL NEIGHBORHOOD RENEWAL PLAN
Chapter 1. Policies and Criteria
Chapter 2.
General Neighborhood Renewal Plan Application
Submission of General Neighborhood Renewal Plan
Local Approval of General Neighborhood Renewal Plan
Data
Submission Requirements
* * * * * * * 4 s : « 4 a 6 & © tº &
Chapter 3 Fiscal and Progress Reports
Chapter 4. Financing and Administration
PART 44 DISASTER PROJECT
Chapter 1.
General
Workable Program
Urban Renewal Plan
Relocation
Policies and Requirements
Chapter 2. Submission Requirements
Survey and Planning Application
Part I–Final Project Report
Part II—Local Project Approval Data
& & & s e º & © &
PART 45. NON-ASSISTED PROJECT
Chapter 1. General Policies and Requirements
Chapter 2. Urban Renewal Plan and Supporting Documentation
Urban Renewal Plan
Submission Requirements
PART 46. DEMONSTRATION PROGRAM
Chapter 1. Purpose
Chapter 2. Who May Participate
Chapter 3.
42-1
42-2
42-3
42-4
42-5
43-1
43-2-1
43-2-2
43-2-3
43-3
43-4
44-1-1
44-1-2
44-1-3
44-1-4
44-2-1
44-2-2
44-2-3
45-1
45-2-1
45-2-2
46-1
46-2
46–3
viii
(Book II)
8/19/60
URBAN RENEWAL MANUAL
PART 47. OPEN-SPACE LAND PROGRAM
General
Chapfer I. General ................................................
s & e s is is a # s is sº º
Chapter 2. Planning Requirements
& e º ºr e g º ºr a s a s g º ºr º e s ∈ tº º sº * ºr º e < e s is is º a s = & ſº tº e g º &
PART 60. ACCOUNTING
Chapter 1. Books of Account and Records
• * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * s = r * * * * * * * * * * * * * * * * * * * * * * * * * * * * s & s & & e º s is a s e º is a s = e g º sº tº a º º s s ∈ is e º e s a s e e º 'º º s is e g º & sº e º & g is a G s & ſº tº e g
General
Cash Journals …
Revolving Fund for Joint Activities ......
Tenant Accounting ..........................................
Computation of Interest
Chapter 2. Classifications and Definitions
Chart of General Ledger Accounts ...........................................................
Definitions of General Ledger Accounts ................................................
Chart of Cost Accounts .......................
Definitions of Cost Accounts ............
Three-Fourths Capital Grant Formula...................................................
Chapter 3. Typical Transactions
Chapter 4. Community Renewal Program
General
General Ledger Account Classifications and Definitions.....
Subsidiary Cost Account Classifications and Definitions.........
PUBLICATIONS
Technical and Informational Publications
INDEX
Index
Index to HHFA Forms
4/20/62
(Book II)
→| 17F | N AN C'È N G


FINANCING 7-l-l
CHAPTER I. DEVELOPING THE FINANCING PLAN
Section 1. Calculating and Sharing Project Cost
The planning of the financing of a project involves six basic steps:
(1)
(2)
(3)
(4)
(5)
(6)
Estimating the cost of planning the project and determining
whether to use Federal funds or other types of funds to meet
these costs. (See Chapter 17-2.) -
Estimating Gross Project Cost, which is the sum of: -
(a) Costs to be paid in cash (Item 1 of Gross Project Cost:
Project Expenditures). These costs are identified in Chap-
ter 31-2.
(b) Cost of non-cash local grants-in-aid (Item 2 of Gross
Project Cost). These costs are identified in Chapter 17-4.
Calculating Net Project Cost by obtaining the difference be-
tween Gross Project Cost and the proceeds realized from the
disposition of land.
Determining how Net Project Cost is to be shared. This involves:
(a) Determining the Federal Government’s share.—The LPA
may elect to finance the project under a formula in which
the Federal Government pays two-thirds of Net Project
Cost or one in which it pays three-fourths of Net Project
Cost. (See “Alternative Project Capital Grant Formulas”
below.)
(b) Determining the LPA’s share.—The LPA may provide its
one-third or one-fourth share of Net Project Cost in the
form of non-cash local grants-in-aid (identified above) and
cash grants-in-aid (see Chapter 17-3). If the LPA pro-
vides more than its share of a given project's Net Project
Cost, the Federal Government's share is adjusted down-
ward and an appropriate adjustment is made when the
project is pooled with the succeeding projects. (See “Shar-
ing and Pooling of Net Project Costs” below.)
Estimating the amount of Relocation Payments which are re-
imbursed in full by the Federal Government. (See Chapter 16-1
and Section 17-5-2.)
Estimating the amount of funds which the LPA will have to
borrow * obtain working capital. (See Section 17-6-3 or
17-16-4.
4/8/60
I7-1-1 FINANCING DEVELOPING THE FINANCING PLAN
BASIC FINANCING FORM
The calculation of Gross and Net Project Cost and the calculation
of the total amount to be borrowed is made on Form H-6200, Project
Cost Estimate and Financing Plan (Section 17-1-2, Exhibit A).
MANAGEMENT OF FUNDS
Criteria governing the investment of funds are set forth in Chapter
17–7.
ALTERNATIVE PROJECT CAPITAL GRANT FORMULAS
Under the three-fourths capital grant formula, Item 1 of Gross
Project Cost is restricted to the amount paid for acquired property,
demolition and removal of buildings and improvements, site prepara-
tion and improvements, expenses incidental to disposition of acquired
land, and carrying charges related to the foregoing, exclusive of taxes
and payments in lieu of taxes. (See Section 31-2-2.)
Under the two-thirds capital grant formula, Item 1 of Gross Project
Cost includes the items listed above plus all administrative, overhead,
and legal costs incurred during both survey and planning and project
execution. (See Section 31-2-1.)
Projects on a two-thirds capital grant basis cannot be pooled with
projects on a three-fourths capital grant basis.
Use of Three-Fourths Grant Basis
A community electing to receive a three-fourths capital grant will
be expected to continue on this basis. However, in order to permit
communities to determine through experience if the three-fourths
grant is feasible in the light of local conditions, each community may
initiate one new project under, or convert one existing project to, the
three-fourths grant basis without committing itself to continue under
the three-fourths grant.
Conversion of Project in Planning to Three-Fourths Grant Basis
An exising project may be converted to the three-fourths grant
basis at any time until a Contract for Loan and Grant has been
executed for the project.
If the LPA has received a Federal planning advance for a project
to be converted, it shall:
(1)Within 30 days of the approval of the conversion, repay the
unobligated balance of Federal funds advanced.
(2) At the earliest feasible date prior to the tendering of a Con-
tract for Loan and Grant, repay the remainder of the Federal
advance and all accrued interest.
2 4/8/60
DEVELOPING THE FINANCING PLAN FINANCING 17-l-l
To apply for a conversion, the LPA shall submit the following to
the HHFA Regional Office:
(1) Letter requesting conversion and recommending the effective
date (original and one copy). -
(2) Resolution of the governing body of the LPA requesting con-
version to the three-fourths grant basis (two certified copies).
SHARING AND POOLING OF NET PROJECT COSTS
If an LPA undertakes more than one project under the same capital
grant formula, all such projects under a Contract for Loan and
Grant must be pooled; that is, Net Project Costs for all such projects
must be shared. The amount of Relocation Payments shall be excluded
from all computations of Gross and Net Project Cost, and the Federal
relocation grant in reimbursement for those payments is not included
in the term “project capital grant.”
First Completed Project
The maximum project capital grant for the first completed project
is the least of :
(1) The difference between the Net Project Cost and the local
grants-in-aid actually made.
(2) Two-thirds (or three-fourths) of the Net Project Cost.
(3) The dollar amount stated in the Contract for Loan and Grant.
More Than One Project
For the purpose of estimating the project capital grant at the time a
Contract for Loan and Grant is approved, a project shall be pooled
only with other projects already under a Contract for Loan and Grant
and under the same formula.
For the purpose of determining the project capital grant payment
at the time of project completion, the calculation shall take into account
only those other projects, under the same formula, (a) which have
been completed, or (b) which are being processed for completion and
for which a final determination as to the amount of project capital
grant payable has been made. The maximum project capital grant
payable at the time of project completion is the least of:
(1) An amount calculated as follows:
(a) The total of the Net Project Cost of this project plus the
Net Project Cost of all other projects that have been or
are about to be completed.
(b) Less the total of the local grants-in-aid provided for all
projects in (a), including local grants-in-aid to be pro-
vided, the estimated costs of which have been accepted by
HHFA.
2/1/60 Page 3
- * * ~ * -
17-1-1 FINANCING DEVELOPING THE FINANCING PLAN
(c) Less the total of the project capital grants paid or deter-
mined to be payable for the other projects that have been
or are about to be completed.
(2) The difference between :
(a) Two-thirds (or three-fourths) of the Net Project Cost of
this project plus two-thirds (or three-fourths) of the Net
Project Cost of all other projects that have been or are
about to be completed; and
(b) The sum of the project capital grants which have been
paid or determined to be payable for the other projects
that have been or are about to be completed.
(3) The dollar amount stated in the Contract for Loan and Grant.
A similar calculation is used for estimating the project capital
grant at the time a Contract for Loan and Grant is approved. How-
ever, all other projects, under the same formula, which are being or
have been carried out under Contracts for Loan and Grant, are in-
cluded in the pool. The latest approved estimates are used for proj-
ects which are not completed or about to be completed.
The following is an example of pooling of projects on a two-thirds
capital grant basis:
(Dollars in Thousands)
Both
Project A Project B Projects
Project Expenditures $ 800 $1,000 $1,800
Plus: Non-cash local grants-in-
aid 200 0 200
GROSS PROJECT COST $1,000 $1,000 $2,000
Less: Recovery from disposition
of land 700 700 1,400
NET PROJECT COST $ 300 $ 300 $ 600
Less: Local grants-in-aid pro-
vided 2001. 2 2008
Project Capital Grant payable $ 1004 $ 300 5 $ 400°
1 Since this is the first project to be completed, the LPA is required to provide a minimum of
one-third of Net Project Cost, or $100 thousand. In this example, it chooses to provide more
than the minimum. -
* The local grants-in-aid for this project may be less than one-third of the Net Project Cost,
since the local grants-in-aid provided for both Projects A and B equal at least one-third of the
aggregate Net Projects Costs of the two projects.
8 Must equal at least one-third of the aggregate Net Project Costs of the two projects.
* Cannot exceed the difference between the Net Project Cost and the local grants-in-aid
actually made with respect to this project even though the amount is less than two-thirds of the
Net Project Cost.
* The project capital grant may exceed two-thirds of the Net Project Cost, since the project
capital grants for both projects do not exceed two-thirds of the aggregate Net Project Costs.
It may not exceed the difference beween the $400 thousand of aggregate grants for both projects
and the $100 thousand of grants paid for Project A.
* Cannot exceed two-thirds of the aggregate Net Project Costs of both projects or the differ-
ence between the aggregate Net Project Cost for both projects and the aggregate local grants-
in-aid provided for both projects.
Page 4 2/1/60
DEVELOPiMG THE FINANCING PLAN FINANCING 17-1-2
Section 2. Submissions
SURVEY AND PLANNING APPLICATION
With the Survey and Planning Application (see Section 4-1-1), the
LPA shall submit the following:
(1) Estimate of Federal grant needed (Checklist Code No. R. 121).
With respect to the derivation of that estimate, the amount,
basis, and source of the estimates for each of the following
shall be submitted:
(a) Planning costs.
(b) Administration costs.
(c) Cost of properties to be acquired. (See Chapter 13-3.)
(d) Cost of project improvements and public facilities. (See
Chapters 11-2 and 17-4.)
(e) If a low-rent public housing project in the project area is
proposed, amount of Section 107 non-cash local grant-in-aid
credit to be claimed. (See Sections 14-3-3 and 17-4-3.)
(f) If expenditures by an educational institution are proposed as
non-cash local grant-in-aid credit under Section 112 of Title
I, amount to be claimed. (See Section 17-4-3.)
(g) Other costs, including site clearance, conservation and recon-
ditioning, land acquisition and disposition expenses, reloca-
tion expenses, property management, and interest.
(h) Land disposal proceeds. (See Section 14-2-1.)
(i) Relocation Payments. (See Section 16-3-1.)
(2) If locality has a population of less than 50,000 (Checklist Code
No. R. 122):
(a) Latest operating statement of locality.
(b) Summary of latest adopted or proposed budget of locality,
if available.
(c) Information showing unused borrowing capacity, assess-
ment base, estimate of relationship between assessed value
and market value, and tax rate.
(3) Statement as to the source of funds the LPA has, or anticipates
having available, to finance survey and planning activities, in
whole or in part (Checklist Code No. R. 135).
Comparable data shall be submitted with a Request for Concurrence
in Planning Three-Fourths Grant Project. (See Section 4-1-2, Check-
list Code Nos. T 111 and T 113.)
PART | OF APPLICATION FOR LOAN AND GRANT
With Part I of the Application for Loan and Grant (see Section
4-2-1, Checklist Code No. R. 226), the LPA shall submit:
7/3/61 l
17–1–2 FINANCING DEVELOPING THE FINANCING PLAN
(1) Form H-6200, Project Cost Estimate and Financing Plan
(Exhibit A), in an original and five copies.
(2) Narrative statements in support of estimates shown in Form
H-6200, Supporting Schedules 2, 3, and 4, and Line A-6. These
statements shall include:
Supporting Schedule 2:
(a)
(b)
Net cost of site clearance work (broken down into buildings
and other structures, sidewalks and pavements, capping of
utility lines, and other).
Estimated total credits for salvage and structures to be
sold, if the work is to be done by the providing entity’s own
work force or if the credits are calculated separately for
contract work.
Supporting Schedule 3:
(c)
(d)
Sources and basis of estimates of cost of project improve-
ments. Identification of any improvement to be financed in
whole or in part by special assessments or by Federal grant
or subsidy, and explanation of how total costs in Column (c)
have been adjusted to reflect such financing. Statement as
to the portion, if any, of the capital cost of any public utility
proposed for credit which was or will be financed with reve-
nue bonds payable from service charges. (See Sections 17-4-1
and 17-4-3.)
Source and basis for proration of any project improve-
ment in terms of its size or capacity in excess of local stand-
ards. (See Section 11-1-1.)
NOTE: Material submitted in the Project Improvements Report (see
Chapter 11-2) need not be repeated here; cross-references are accept-
able.
Supporting Schedule 4:
(e)
(f)
Sources and basis of estimates of cost of public facilities.
Identification of any facility to be financed in whole or in
part by special assessments or by Federal grant or subsidy,
and explanation of how total costs in Column (c) have been
adjusted to reflect such financing. Statement as to the por-
tion, if any, of the capital cost of any public utility proposed
for credit which was or will be financed with revenue bonds
payable from service charges. (See Sections 17-4-1 and 17-
4-2.)
Evidence that each facility, to the extent of allowance
claimed, is necessary to serve or support uses of land in
the project area established in the Urban Renewal Plan,
including statements from the providing entity relative to
the services to be provided by the facility, the area to be
7/3/61
DEVELOPING THE FINANCING PLAN FINANCING 1.7-l-2
served, and anticipated portion of services in the project
8.I’é8.
Lime A-6:
(g) If Section 107 (a) non-cash local grant-in-aid credit for low-
rent public housing is claimed, breakdown of credit claimed
in terms of the categories listed in Section 17-4-3, under
the heading “Section 107 (a) Credit for Public IIousing,”
and letter or statement from the Local Housing Authority
or public housing agency stating its intention to purchase
land in the project for a low-rent public housing site,
describing the status of the proposed low-rent public
housing project, and stating that it will accept the dis-
position price to be determined for the site in accordance
with the criteria provided in Section 107 (a) of Title I.”
(3) Data in support of Sharing of Net Project Cost (Form H-6200,
Lines A-14 through A-25) and Sources of Funds for Project
Expenditures and Relocation Payments (Form H-6200, Sec-
tion B), including:
(a) Description of arrangements between the LPA and other
entities to assure that local grants-in-aid will be provided
when and to the extent needed.
(b) Evidence that funds necessary for provision of local grants-
in-aid are available or will be available when needed, and
description of the method used or to be used to raise the
funds.
(c) Statement of purposes for which any cash local grants-in-
aid are earmarked.
(d) Statement setting forth the sources of any non-Federal
funds to be borrowed without pledge of contract loan rights,
when the funds are to be borrowed, an estimate of how long
the funds will be required, and anticipated interest cost, if
any, on the funds.
(e) Proposed cooperation agreements, or other binding com-
mitments, between the LPA and other entities reflecting the
intention of the latter to provide the local grants-in-aid.
(f) Certification by donors of (i) starting dates of construction
of project improvements and public facilities already com-
menced as non-cash local grants-in-aid, and (ii) dates of
commencement of site clearance work already commenced
as a non-cash local grant-in-aid but not incidental to the
provision of Item 2 improvements and facilities. If the cost
of any of the items listed in Section 17-4-2, under the head-
ing “Costs Incident to Construction of Facility,” is to be
1. If Section 107 (a) credit will be claimed for the local contribution to a State or locally
assisted low-rent public housing project, the LPA shall consult the HHFA Regional Office with
respect to additional submission requirements.
5/24/62 * 3
17-1–2 FINANCING DEVELOPING THE FINANCING PLAN
claimed for credit in connection with construction of an Item
2 improvement or facility, the certification shall include, for
each cost incurred prior to the starting date of construction
and prior to approval of the Survey and Planning Applica-
tion, identification of each item claimed, its cost, and the date
on which its cost was incurred.
PART II OF APPLICATION FOR LOAN AND GRANT
With Part II of the Application for Loan and Grant (see Section
4-2-2), the LPA shall submit:
(1)
(2)
(3)
(4)
Executed copies of each cooperation agreement, or other binding
commitment, between the LPA and other entity reflecting the
intention of the latter to provide the local grants-in-aid, and
other evidence respecting the provision of local grants-in-aid
(Checklist Code No. R 305).
If Section 107 (a) credit for low-rent public housing is claimed
(Checklist Code No. R. 305):
(a) Statement as to the date of execution of the Annual Con-
tributions Contract or equivalent agreement and as to the
nature of the agreement between the public housing agency
and the LPA concerning the disposition price established for
the low-rent public housing site.
(b) Executed cooperation agreement between the Local Housing
Authority and the locality or between the public housing
agency and the State or locality. (See Section 17-4-3.)
Certifications by donors of the starting dates of local grant-in-aid
work already commenced, not previously submitted (Checklist
Code No. R. 306).
If necessitated by HHFA review of Part I, resubmission of Form
H-6200.
AMENDATORY APPLICATION FOR LOAN AND GRANT
If a major change in the project cost estimate is made during project
execution which requires an amendment of the Contract for Loan and
Grant to increase the amount of the loan commitment, the capital
grant,
or the relocation grant, the following shall be submitted with
the amendatory Application for Loan and Grant:
(1)
(2)
(3)
Revised Form H-6200, with narrative supporting statement.
If required, proposed (with Part I) and executed (with Part II)
cooperation argreements, or other binding commitments, between
the LPA and other entities reflecting the intention of the latter
to provide the local grants-in-aid.
Certifications by donors of the starting dates of non-cash local
grant-in-aid work already commenced, not previously submitted.
5/24/62
DEVELOPING THE FINANCING PLAN FINANCING 17-1-2
(4) If a major change in the Section 107 (a) non-cash local grant-in-
aid credit claimed for low-rent public housing is to be made or if
such credit is to be claimed for the first time, proposed (with
Part I) and executed (with Part II) cooperation agreements
between the Local Housing Authority or public housing agency
and other entities, which provide for the continuing local contri-
bution to the low-rent public housing project.
4/20/62
DEVELOPING THE FINANCING PLAN
17-l-2
FINANCING
EXHIBIT A
FORM H-62OO

Page 1 of 4
Form approve
Rudget Bureau No.
6
d
3-R908. 2
H-6200
(5-64)
H O U S I N G A N T H 0 M E F I N A N C F A G E N C Y
URBAN RENEWAL ADMINISTRATION
PROJECT COST EST IMATE AND FINANCING PLAN
PROJ £CT LOCAL || || Y
PROJ & CT N AM E.
INSTRUCTIONS:
cop i e s in B in de r s No. 2,
3, 4, and 5.
.Stu b = i t or 1 g in a l and a second sign e d copy in 8 in der Wo.
f, and
PROJECT NUM5 ER
SUBMI SS10M (Check and comple t e the description which app lies)
[] accoxº an its final project report
DATE D • 19 —
REY | S E S P R O J & C T C 0 $ 1 EST I ºf A T E A M D F : M AM C T W G PLAM
J sushi Treo sy in a on
J accepted sy ºf a on
• 19—
• 19 —
SECT | 0 || A.
EST IMATE OF GROSS AND NET ProJECT C0STS
Li NE
N0.
| TEM
TO BE COMPLETED BY LPA
# h T | AL
EST MATE
OR
[]
L
ACCEPT ED
[I] EST I MAT E
( a \
REW 1 SED
EST MATE
(b)
TO 88 F | Lt. EO
|N BY HH FA
EST I MAT E
ACCEPT E 0
6 Y. HH FA
( e.)
ITEM 1 OF GROSS PROJECT COST:
TOTAL PROJECT EXPENDITURES (from For a H- 6 220, 1 in e 20)
ITEM 2 OF CROSS PROJECT COST (Non-Cash Local Grants-in-Aid) :
Cash value of 1 and donations ( from Support i ng Schedule 1)
D-olition acd removal work ( from Support in g Sche du te 2)
Project or site improvements (from Support in g Schedule 3)
Public or supporting facilitios ( from Support in g Schedule 4)
Other non-cash local grants-in- aid ( specify type and break down
of e º f is a t e on a t t a ched she et)
TOTAL NON-CASH LOCAL CRANTS-IN-AID ( sum of 1 in e s 2 through 6)
GRoss PROJECT cost (ITEM 1 plus ITEM 2) ( i in , 1 p 1, • 7)
PROCEEDS FROM PhOJECT LAND:
Sale price of project 1 and to be sold
A- 10
Capital value imputed to project land to be leased
A-ll
Capital value of project land to be retained by LPA
TOTAL PROCEEDS FRCM PROJECT LAND (a us of 1 in e s 9, 10, and 11)
A- 13
A- 14
NET PROJECT COST ( line 8 sinus ſ 2)
SHARING OF NET PROJECT COST:
Net Project Cost of this project ( from 1 in e 13)
A- 15
Net Project Cost of other projects (if ony) pooled with
this project
A-16
Aggregate Net Project Costs for this and other projects
(if
any) in the pool ( line f4 p 1 as 15)
A- 17
Minimum local grants-in- aid required for this and other
projects (if any) in the pool ( 1/3 or 1/6, c s appropri at r,
of l in e ſ 6)
(Less) To tal local grants-in-aid to be provided for
other projects (if any) in the pool
A- 19
(Equal s) Minimum local grants-in-aid required for this
project ( ! in e 17 sinus 18)
7/16/64
•
17-1-2 FINANCING DEVELOPING THE FINANCING PLAN
EXHIBIT A (Page 2)
H-6200
Page 2 of 4 (5–64)
SECTION A. EST IMATE OF GROSS AND NET PROJECT COSTS (Continued) |
TO BE COMPLETED BY PA TO BE F | LLED 1 N
F- 8Y HHFA -
L|NE [] in IT AL EST IMATE
M0. | TEM [...] ºccerreo REW is ED EST MATE | EST 1 MATE ACCEPT E0
EST IMATE BY HHFA
{ a } { *) (a)
SHARING OF NET PROJECT cost: (continued) -
LOCAL GRANTS-IN-AID, THIS PROJECT:
A-20 | Non-cash local grants-in- aid (from line 7) - $ $ $
A-21 || Cash local grants-in-cid
A-22 || TotAL LockL GRANTS-IN-AID FOR THIS PROJECT (line 20 $ $ $
plus 21) (aust be not less than l in c 19)
A-23 | PROJECT CAPITAL GRANT (line 14 minus 22) $ $ $
A-24 || RELOCATION GRANT (from Form H- 6220. 1 in e 21) $ $ $
A-25 | TOTAL FEDERAL CAPITAL GRANT ( 1 in e 23 plus 24.) $ $ $

SECT | 0 N B. SOURCES OF FUNDS FOR PROJECT EXPEND I TURES AND RELOCATION PAYMENTS
(Leave blank)
L | NE EST IMAſ; SLBMITTED ESTIMATE AccEPTED
H | TEM BY LPA BY HHFA
(a) (b)
B-1 || Total cash requirements for project expenditures and Rolocation $ $
Payments ( line A - 1 p 1 as A-26)
Cash local grants-in-aid:
ACTUAL OR ANTIC PATED
SOURCE OF CASH DATE OF RECEIPT
B-4
B-5 | Real estate tax credits (from Form H-6220, line 7b)
B-0 || Total cash local grants-in-aid (sum of lines 2 through 5) $ $
B-7 || Total funds to be applied to project expenditures and Relocation
Payments from short-term borrowings other than those on line B-3 below
B-8 | Subtotal (line 6 plus 7) $ $
B-9 phojpct TEMPCRARY LOAN THROUGH DIRECT oa PRIVATE FINANCING
UNDER LORN AND GRANT CONTRACT ( line f minus 8)
Acceptance of the estimates submitted is hereby HHFA ACCEPTANCE
requested.
$ $
The estimates are accepted as
indicated in the appropriate columns.
Local Public Agency
Signature of Authorized Officer
- Regional Director of Urban Renewal, Region
Title
Date Date
7/16/64
DEVELOPING THE FINANCING PLAN FINANCING 17-I-2
EXHIBIT A (Page 3)
H- 6 200
Page 3 of 4 (5-64)
SUPPORT | NG SCHEDULES
SCHEDUL E 1. L AND DON AT 10MS ( L and Parcel s or L and l n terests)
§º. (Leave blank)
| DENT | F : CAT I ON C ALU EST IMATED CASH
NAME OF DONOR sºfo VALUE ACCEPTE D
8Y LPA BY HHFA
(a) (b) ( c. ) { d}.
$ $
CASH WALUE OF LAND DONATION8 (Ester on 1 in e A-2) $ $
SCHEDULE 2. DEMOL | T 10M AMD REMOVAL WORY-NON-CA8H LOCAL GRANTS-IN- Al D
(In et a de work ski eh has been or will be pro v i de d)
intº ºrio provº, º TI §. º sºº º, Sº
NG EN
- TY SUBMITTED BY LPA ["Accept:5 # HiFi.
(a) (b) (e) ( d.)
$ $
i i
ToTAL DEMOLITION AND RE:oval worx To BE changed to ITEM 2 of -
GROSS PROJECT COST ( ºn tº r on 1 in e A• 3) : s $
SCHEDULE 3. PROJECT OR SITE IMPROVEMENTS-RON-CASH LOCAL GRANTS-1M-A1D
- EST IMATE Susmi TTED BY UPA (L saw a blank)
- 1 EST IMATE ACCEPTED
WAME OF CHARGE TO PROJECT A
IDENTIFICATION PROVIDING ENTITY TOTAL COST BY HHF
- AMOUNT
- 3. ((e) X (d)) † AMOUNT
(a) (s). (e) ( d.) (e) ( r) ( g)
$ $ $
I If a special assessment against project-acquired land is involved, apply the percent of direct benefit to the project
from the improvement to its total cost and subtract from that amount the total amount of the special assessment against
the project-acquired land.

7/16/64
17–1–2 FINANCHNG DEVELOPING THE FINANCING PLAN
EXHIBIT A (Page 4)
H-6 200
Page 4 of 4 (5-64)
SUPPORT | NG 3CHEDULES (cont in we d)
schedule 3. Project or sire inprovements—non-cash Local arants-in-Aio (Continued)
EST MATE SU8M ITTED BY LPA (Leave 8 tank)
1. EST IMATE ACCEPTED
| DENTIFICATION provºřá'írim CHARGE TO PROJECT BY HHFA
TOTAL COST AMOUNT
% ((c) X (d).] º AMOUH T
(a) (b) ( e.) ( d.) ( e.) ( r ) ( & )
$ - $
TOTAL PROJECT of SITE IMPROVEMENTS TO BE CHARGED TO
ITEM 2 OF GROSS PROJECT COST (Enter on 1 in e A-4)
SCHEDULE 1. PUBLIC OR SUPPORT IMG FACILITIES
EST IMATE SUBM TTED BY LPA
(Leave blank)
1 EST IMATE ACCEPTED
NAME OF CHARGE TO PROJECT BY HHF A
| DENTIFICATION PROW i DiNG ENTITY TOTAL cost
AMOtj MT
. $ ( (e) X (d)} % AMOUNT
(a) { b) (e) ( & ) ( e.) ( t ) ( ; )
$ $ $
TOTAL SUPPORTING FRCILITIES TO BE CHARGED
TO PROJECT (Enter on 1 in e A-5)
1
If a special assessment against project-acquired land is involved, apply the percent of direct benefit to the project
from the improvement or facility to its total cost and subtract from that amount the total amount of the special
assessment against the project-acquired land,
GPO 376 • 473



7/16/64
DEVELOPING THE FINANCING PLAN
FINANCING 17-1-2
IMPROVEMEHTS–NON-CASH LOCAL GPARTS-IN-Al D (Continued)
EST IMATE SUBM TTED BY LPA
(Leave blank)
NAME OF CHARGE TO PROJECT 1. EST IMATE ACCEPTED
J DENT | f | CAT | 0:4 PROW 0 | NG ENT | TY BY HHFA
TO A L COST A}|{}UNT
5. ((c) X (d)) % Auount
( a y ( b ) ( a y ( d.) ( e.) { f} ( g )
$ $ $
TOTAL PROJECT OR SITE IMPROVEMENTS TO BE CHARGED TO
ITEM 2 of GROSS PROJECT COST ( Enter on l in e A-4)
schEDULE 1. PUBLIC or supporting Facilities
EST MATE SUBM TTED BY LPA
(Leave blank)
1 EST MATE ACCEPTED
NAME OF CHARGE TO Project BY HHFA
! DENT | F | CAT | ON PROV DI HG ENT | TY TOTAL COST
AMOUNT
% ( (c) X (d)) g AM0 UNT .
{ a } { b ) ( c.) ( d.) ( e.) (f) (g)
$ $ $
I
TO PROJECT (Enter on line 4-5)
TOTAL SUPPORTING FACILITIES TO BE CHARGED
If a special assessment against project-acquired land is involved, apply the percent of direct benefit to the project
from the improvement or facility to its total cost and subtract from that amount the total amount of the special
assessment against the project-acquired land.
EXHIBIT A (Page 5)
Page 5 e ſ 5 º;
SUPPORT ING SCHEDULES (Continued)
sch EDULE 3. PROJECT OR SITE


7/3/6]
FINANCING T 7-2-1
CHAPTER 2. SURVEY AND PLANNING FUNDS
Section 1. Planning Advance
The Federal Government will advance funds to cover necessary ex-
penditures for survey and planning activities in preparation of a Title
I project, unless the project will be on a three-fourths capital grant
basis with limited project costs. In that case, the LPA must use its own
funds to cover survey and planning expenditures.
Federal financial assistance is provided in the form of a planning
advance. The total amount of a planning advance may not exceed the
expenditures of the LPA which are necessary, as demonstrated by the
HHFA-approved survey and planning budget (see Section 31-1-1), to
carry out the activities for which the advance is made.
Funds will be advanced only pursuant to a Contract for Planning
Advance, executed by the LPA and the Federal Government after
approval of a Survey and Planning Application (see Section 4-1-1).
A planning advance must be repaid, with interest, out of the first
funds, whether Federal or local, which become available to the LPA
for the undertaking of the project.
REGUISITION FOR ADVANCE PAYMENT
After execution of a Contract for Planning Advance, the LPA may
requisition funds to meet costs incurred for work under the contract
and in accordance with the latest approved budget. The requisition
shall normally be limited to the net cash requirements of the LPA for
a 6-month period.
Requisitions should be submitted approximately 2 weeks before the
beginning of the requisition period, to allow time for processing.
SUBMISSION OF DOCUMENTS
To requisition advance funds, the LPA shall submit the following
documents to the HHFA Regional Office:
(1) Form H-6123, Requisition for Advance Payment (Exhibit A),
in a signed original, accompanied by three conformed memo-
randum copies on Form H-6123A.
Form H-6123 must not postdate the date of the certificate of
LPA counsel concerning the requisition.
(2) With the first requisition under a Contract for Planning Ad-
vance, opinion and certificate of LPA counsel respecting the
requisition, in a signed original, substantially in conformity with
Form H-3029 (Exhibit B).
9/22/63 I
17–2–1 FINANCING SURVEY AND PLANNING FUNDS
(3) Form H-6206, Schedule of Urban Renewal Insurance Coverages
(Exhibit C), in an original and one copy, with the first advance
requisition requiring insurance certification, and with subsequent
advance and temporary loan requisitions only if insurance
coverage has been modified, the expiration date of a policy
changed, or a renewal policy issued. Include in each Schedule
all insurance coverages for all Title I projects.
HHFA. APPROVAL
Upon approval of the requisition, a check will be mailed to the LPA.
The check will be in the amount of the approved requisition, less any
inspection fees owed the Government.
If the approved requisition amount is less than the amount requested
by the LPA, the HHFA Regional Office will provide the LPA with an
explanation of the difference.
REPAYMENT OF ADVANCE
A planning advance must be repaid, with interest, from any funds
becoming available for undertaking the project or projects involved as
soon as the funds become available to the LPA and before any other
expenditures are made from the funds.
Disposal of Advance Balances
Upon receipt of the approved project expenditures budget, any re-
maining balance of planning advance funds shall be either (1) trans-
ferred to the Project Expenditures Account, or (2) remitted to the
HHFA Regional Office.
If receipt of an approved project expenditures budget is not antici-
pated, any balance of planning advance funds remaining upon comple-
tion of the LPA's planning expenditures shall be promptly remitted
to the HHFA Regional Office.
Remittances to HHFA shall be in the form of a check or money
order payable to ‘‘Housing and Home Finance Agency—OA.”
Repayment of Outstanding Advances
An amount sufficient to repay in full any outstanding advances plus
interest must be included in the amount of the first request for Federal
funds under the Contract for Loan and Grant.
If the first funds available to the project come from a direct Federal
temporary loan, the amount due will be deducted by HHFA before
payment. If first funds are obtained from any source other than the
Federal Government, HHFA will bill the LPA for the amount due.
2 9/22/63
SURVEY
FINANCING 17–2-1
AND PLANNING FUNDS
EXHIBIT A
H-6123
{ 1–62)

H O U S I N G A N D H O M E F I N AN C E A G E N C Y
URBAN RENEWAL ADM IN ISTRATION
REQUIS IT IOR FOR ADVANCE PAYMENT
(Slum Clearance and Urban Renewal Program)
7 * f S 80 X FOR tº St. C F :: *; £ 4
O. O. W C - Cr & 2 & U M H E &
Art FA Y O J Cr & R N U M5 ER
O AT E PA i D
INSTRUCTIONS: Prep are or ig in a l and 3 a e so randu a cop i e s on For a H-6 ſ 23A.
or ig in a 1 and one copy of Fors H-6206, Schedule of Urban Renewal Insurance Coverages, unless in a urance coverage has not
been so dified s in c e i as t subs is a ion, and (2) Op in 1 on c n d Certific a t e o f tº A counsel, if this is the first requi, it ion
under t h is contract.
Subs it to the HHFA Region a l off t c e s : th ( ; )
A. DEHT! FICATION (Corp or a te Wase of Local Public Agency and Addres a J
C. PROJECT, AREA, OR SURVEY NUMBER
D. LOCALITY (City and State)
From
B. REQUISITION PER10D
, 19 through
E. CONTRACT NUMBER
F. REQUIS! THON NUMBER
G. AMOUNT OF FEDERAL ADVANCE PAYMENT REQUIRED
G-
l
cRoss CASH NEEDS DURING REQUISITION PERIOD TO MEET ESTIMATED COSTS
(May in clude sm all work in g b a l an ee for start of n ex t per to d, if any)
G-2
ESTIMATED CASH ON HAND AT BEGINNING OF REQUIS ITION PERIOD $
othen CASH TO BE RECEIVED DURING REQUISITION PERIOD ( I dent i ſy)
TOTAL CASH TO BE AWAILABLE DURING REQUISITION PERICD
(Sus of L in e s 2 through 4)
FEDERAL ADVANCE PAYMENT REQUISITIONED HEREBY —
NET CASH REQUIREMENTS FOR REQUISITION PERIOD (L n e i = i nut 5)
PORTION OF LINE 6 Akoun T TO BE USED FOR PAYMENT OF PROJECT $
INSPECTION FEE TO FEDERAL GOVERNMENT
H. FEDERAL ADVANCE PAYHENTS TO DATE
H - 1
MAXIMEM. FEDERAL ADVANCE PROVIDED IN ADVANCE CONTRACT
H-2
FEDERAL ADVANCE pRYMENTS RECEIVED UNDER PREVIOUS REQUIS ITIONS
3/28/62
17-2-1 FINANCING SURVEY AND PLANNING FUNDS
EXHIBIT A (Page 2)

| , CERT | Fi CATE OF LOCAL COUNSEL f Corp i e i e or ? y for second and sub requent requ is it on r under th contra e ſ : * : * h f i r a t
requ i s i t t on, u h m i t 0p in or on d Ce r t t f ; c c t e o f Coun: el ( ; e e For a H-3029) , )
ſ j All mater i o) ſtic ts. circ ºr ston ce s. and condition a bearing upon the contract under which this poyt ent is re-
que a ted rem … in the scº e o e set for th in the Opinion and Certificate of Counsel doted — .
p reviously ſ : le d.
ſ * This req., is ; t ic n : cr cº, a ent under this cont rect is legal cnid valid. but cer to in fact s. circumstance s, and con-
- d 1 t , on 2 have churced sº tº ce t t e Cr in icn ord Certificate of Counsel was filed. The se changes and their legal
effect a re d i = cus £ed 1 r. 1 , ... a t t c ct, ed legal Cºp in i on.
WITNESS ry her, d . . , s: day of 13— .
A t t or n : y ( ; ) for LPA
Address:
J. REQUISIT IOR AND CERT! FICATE OF LPA
The LPA he reby requests a payment on account of the advance under the contract cited above in the amount shown on Line
C-5 Gbc ve. or auch less e i gnour, t as the Adminib tra to r may approve. The LPA certifies that any odvance payment received
pursuant here to will be exp ºn de 3 ſ or work under to 1 d contract and in occo i dance with the lo test budget f c r such “ork
as app r cwed by hiliſk.
The LPA fur the r cert i ſi e s : }, c 1 ( 1) it i e not l r de fault in the per formance of said contract. (2) opprep riote insurance
and bond, ng cc verages are in f cre, in the Ear, rer ar, d to the extent required by said contract, and (3) the state as n ts
contained her c. in a r > t rue Gr, d c < r r < ct .
Corp or a t e A as e o f LPs
By
I; G : e
T f l e
A L L S P A C E S BE LOW FOR USE OF H H F A
K. OP1 k iON OF REG : OR AL COUR SEL
I }, cve excmir, ed this requi à i t ion crid the supp crting docurent s. It is ey cpinion that a 1 I condition a precedent to the
advance payment under the contract cited above in tho arcunt on to red in Block L below have been fully complied with
(or opp ropriately waived), and that there is no legal objection to the payment proposed to be made.
Fja ( f Reg 1 on a l Counsel
L. APPROVAL OF REG | OHAL D 1 RECTOR OF UR8AR REMEWAL
Approved ſcr paythent in the on cºunt of £
HOUSING AND HOME FINANCE ADMINISTRATOR
By
f
D a f * Resional Dire c to r of Urban Rene so l, Region —-
M. ACCOUNT ING CLASSi Fi CAT ( OR
tº . C. § Y M #0 L D E S C R P T | ON A MOUNT
R 6X 4034 tºrt at Renewal Fund, Office of Administrator, $
Hous 1 ng and Home Finance Agency
f tº R: , was “... •g" tr. 19 V.
3/28/62
SURVEY AND PLANNING FUNDS FINANCING 17-2-1
EXHIBIT B
H-3029
(2-62)
[GUIDE FORM)
OPINION AND CERTIFICATE OF ATTORNEY CONCERNING
FIRST REQUISITION FOR ADVANCE PAYMENT
l, I have examined that certain Requisition for Advance Payment, dated
, 19 , by
*- T(herein called the TLocal Public Agency'ſ),
including the supporting documents listed in the related letter of transmittal
of even date herewith. I have also examined an executed counterpart of that
certain Contract for [Planning Advance] [Advance for Preparation of a General
Neighborhood Renewal Plan] [Survey of an Urban Area], dated • 19–2
by and between the Local Public Agency and the United States of America,
together with all amendments, waivers, and modifications, if any, thereof (herein
called the "Existing Contract"), and all proceedings of the Local Public Agency
pertaining to the execution of the Existing Contract.
2. It is my opinion that:
(a) Said Requisition, supporting documents, and letter of transmittal
described therein are in conformity with the Existing Contract and
the requirements of applicable law.
(b) Under and by virtue of the provisions of the Existing Contract and
applicable law, if and when the advance payment requisitioned by
said Requisition is paid to the Local Public Agency, the obligation
of the Local Public Agency to repay the same and to pay interest
thereon as provided in the Existing Contract will constitute a
valid and binding obligation of the Local Public Agency in
accordance with the provisions of the Existing Contract.
(c) The Local Public Agency has the legal power and authority to
undertake, finance, and carry out the survey or planning work
required by or necessary to the accomplishment of the objects of
the Existing Contract and also the basic legal power and authority
to undertake, finance, and carry out
[the urban renewal project, or substantial yºne thereof,
involved in such survey and planning work. )
[an urban renewal project or projects, or substantial portions
º; of the character involved in such survey or planning
work. )
Use Contract for Advance covers a specific urban renewal or
redevelopment project.
2/ Use if Contract for Advance covers preparation of a General Neighborhood
Renewal Plan or a Feasibility Survey of an urban area.
3/28/62
17-2-1 FINANCING
SURVEY AND PLANNING FUNDS
EXHIBIT B (Page 2)
This
3. I hereby certify that:
(a)
(b)
No litigation of any nature is now pending or threatened (in
either State or Federal courts) restraining or enjoining the
Existing Contract, or any representation, covenant, agreement, or
other provision on the part of the Local Public Agency contained
therein, or the Local Public Agency's fulfillment thereof, or in
any manner questioning or affecting the validity thereof or any of
its provisions, including the obligations of the Local Public
Agency to the United State-3 of America thereunder, and neither
the corporate existence nor the legally prescribed area of operation
of the Local Public Agency nor the title of its present officers
to their respective offices is being contested, and no proceedings
or authority for the authorization, execution, and delivery of the
Existing Contract or for the fulfillment of the Local Public
Agency's obligations to the United States of America thereunder
have or has been repealed, rescinded, or revoked.
To the date hereof, no legislation has been enacted during the
present session of the Legislature of the
of , if now in session, or during the
last session of such Legislature, if adjourned sine die less than
6 months ago, which affects the organization of the Local Public
Agency or its aforesaid power and authority in accordance with the
laws pertaining thereto in effect prior to the convening of such
session of the Legislature.
day of • 19—-
Attorney for [Name of Local Public Agency]

PREPARE.ON AT TORNEY S LETTERHEAD STATIONERY. Do not depart from form. If
necessary to make exceptions to any matters, such exceptions should follow
immediately the subparagraph to which they pertain. Submit with first
requisition under the Contract for Advance; for subsequent requisitions,
complete certificate on requisition form H-6123.
3/28/62
SURVEY AND PLANNING FUNDS
FINANCING
17-2-1
EXHIBIT C

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1 1/20/62
SURVEY AND PLANNING FUNDS FINANCING 17–2–2
PROJECT ON THREE-FOURTHS CAPITAL GRANT BASIS WITH LIMITED PROJECT COSTS
Survey and planning costs are not included in the Gross Project
Cost of a project on a three-fourths capital grant basis with limited
project costs. The LPA shall therefore use its own funds to meet such
COStS.
PROJECT ON TWO-THIRDS CAPITAL GRANT BASIS OR ON THREE-FOURTHS BASIS IN SMALL
MUNICIPALITY
An LPA may finance, with its own funds, survey and planning work
for a project on a two-thirds capital grant basis or on a three-fourths
basis in a small municipality. In such case, it shall submit a Survey
and Planning Application (see Section 4-1-1). Upon approval of
the application, HHFA will issue a Letter To Proceed and an ap-
proved survey and planning budget. The Letter To Proceed will con-
tain the terms and conditions under which survey and planning costs
incurred in accordance with the approved budget will be eligible for
inclusion in Gross Project Cost.
Survey and planning costs incurred prior to the receipt of a Letter
To Proceed will not be included in Gross Project Cost.
1 2/4/6] I
FINANCING 17-3
CHAPTER 3. LOCAL CASH GRANTS
After the total amount of the local grants-in-aid required as a local
contribution to a Title I project has been calculated (see Section 17-1-1),
the LPA must determine the portion, if any, that will be contributed
to the project in the form of cash.
TIMING OF CASH LOCAL GRANT-MN-AID
The entire cash local grant-in-aid shall be paid into the project
accounts no later than the date on which the LPA is expected to be-
come eligible for the first project capital grant progress payment, as set
forth in Section 17-5-2. An exception will be authorized only if the LPA
can demonstrate that funds cannot be made available by that date. The
project financing plan shall provide for payment at the earliest dates
possible.
IIHFA will not agree to defer payment of any part of the anticipated
cash grant to the conclusion of the project.
DEFICIT CASH GRANTS
Any deficit in the local share at project completion must be provided
as a local cash grant.
OPTIONAL CONTRACT PROVISION
A special provision may be included in the Contract for Loan and
Grant to provide that:
(1) The local cash paid into project accounts will be treated as a
grant-in-aid only to the extent necessary to discharge the local
grant-in-aid obligation of the LPA at project completion.
(2) Any excess is to be treated as a repayable local non-interest-
bearing loan to the project.
DELINQUENT CASH LOCAL GRANTS-IN-AID
If HHFA does not approve a capital grant payment on account of a
delinquent cash local grant-in-aid, FIHFA may approve a temporary
loan but will disallow interest on an amount equivalent to the delin-
quent cash grant-in-aid.
COOPERATION AGREEMENTS
If a cash local grant-in-aid is to be obtained by the LPA from another
entity, the Application for Loan and Grant shall be supported by a
cooperation agreement or other binding commitment between the LPA
and the entity, reflecting the intention of the entity to provide the cash
local grant-in-aid.
4/20/62 I
17-3 FINANCING LOCAL CASH GRANTS
The agrement shall provide that the entire sum shall be paid into
project accounts on or before a specified date. If the sum is to be paid
in installments, the agreement shall specify the amounts and date each
installment is due. The timing of these payments shall conform to the
requirements for the contribution of cash local grants-in-aid.
Submission requirements with respect to cooperation agreements are
contained in Section 17-1-2.
2 4/20/62
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-2
** * * * * * *
TIMING
Public facilities will be eligible for consideration if construction is
commenced on or after one of the following dates:
(1) Date of HHFA approval of survey and planning, i.e., date of
execution of a Contract for Planning Advance, or date of HHFA
concurrence in the commencement, without such assistance, of
surveys and plans.
(2) Date of approval by HHFA, after approval by the governing
body of the locality, of a General Neighborhood Renewal Plan
for the area in which the project is located.
(3) Date 3 years prior to date of HHFA authorization of a Contract
for Loan and Grant for the project.
Construction of a public facility is deemed to have commenced as
of the date work was started, i.e., excavating for buildings, grading for
streets or street improvements, trenching for utilities.
SPECIAL ASSESSMENT LIMITATIONS
For limitations concerning noncash local grant-in-aid credit when a
special assessment against land acquired as part of the project is in-
volved, see Section 17-4-1.
PRINCIPLES COVERING ELIGIBILITY
No part of the cost of a public facility is eligible if the project re-
ceives less than 10 percent of the direct benefit from the facility.”
The full cost of a public facility is eligible only if the project receives
more than 80 percent of the total direct benefit from the facility.
If the project receives from 10 percent to 80 percent, inclusive, of the
direct benefit from the facility, the portion of the total cost of the
facility which may be credited as a noncash local grant-in-aid is based
on the percentage of benefit to the project.
A public facility may be provided by one or more public entities.
Flood Protection Work
Flood protection work undertaken with local funds that serves both
a project area and other areas may be eligible as a public facility.”
For any Federal flood protection work, only the local expenditures (for
land, easements, rights-of-way, and any cash contribution) may be
eligible for credit. The percentage of credit for any flood protection
1 See Chapter 43-1 for special conditions which apply in GNRP areas.
* For Old Act projects, the entire facility is ineligible, except in certain jurisdictions such as
the District of Columbia.
I
17-4-2 FINANCING NONCASH LOCAL GRANTS-IN-AID
work as a public facility will be determined on the basis of relative
benefit, computed by dividing the project area to be protected by the
total area to be protected.
The flood protection work must meet the requirements specified for
flood protection work as a project improvement (see Section 11-1-1).
It is not necessary, however, that the work or the benefits of the work be
restricted to the project area.
COSTS INCIDENT TO PROVISION OF FACILITY
Costs incident to the provision of an eligible public facility are
eligible for consideration if the following criteria are met:
(1) The costs are directly related to the construction of the facility,
i.e., cost of site acquisition and clearance, preparation of plans
and specifications, direct supervision of construction work, and
fixed and permanently installed equipment.
(2) Costs of fixed and permanently installed equipment are incurred
on or after the earliest of the three dates specified above under
‘‘Timing.”
(3) The costs represent expenditures actually incurred by the
providing entity.
DETERMINATION OF ELIGIBILITY AND BENEFIT
The chart beginning on Page 4 lists types of eligible public facilities
and the methods used for determining relative benefit.
In using the chart, calculations of relative benefit developed from
estimates of the number of families expected to reside in the project
area shall be based on one or both of the following, as appropriate:
(1) Extent of residential redevelopment which marketability studies
and FHA reviews indicate as appropriate for the area.
(2) Number of families expected to reside in areas for which rehabili-
tation and conservation activities, including code enforcement,
have been carried out.
In no case shall the calculation of benefit assume residential rede-
velopment in excess of that possible under the maximum densities estab-
lished in the Urban Renewal Plan.
HHFA DETERMINATIONS
The eligibility of an item as a public facility will be determined by
HHFA with approval of the Application for Loan and Grant.
HHFA will make a determination as to the percentage of benefit
to be credited. The determined percentage will be applied to the
allowable actual or estimated cost of the facility in approving a cer-
tificate of cost of the local grant-in-aid and at financial settlement of
the project, unless changes must be made in the percentage for reasons
covered below.”
1. If a public facility has been completed for 5 years or more at the time of approval of the
Application for Loan and Grant, allowance will be made for deterioration and obsolescence
up to that time.
2
NONCASH LOCAL GRANTS-IN-AID FINANCING T7-4-2
If the documentation submitted with the Application for Loan and
Grant is not firm and adequate, the facility will be disallowed or the
percentage of benefit set at the most conservative figure indicated by
the information available. In either case, the determination will be
reconsidered upon later submission of additional data.
The provision of any noncash local grant-in-aid prior to a determina-
tion of eligibility is at the risk of the LPA.
A revision will be made subsequently in the percentage of benefit
for a public facility if:
(1) It is established that one or more of the significant facts pre-
sented by the LPA in support of its approval were in error; or
(2) The basis of the percentage of credit has been affected by a
change in any of the following:
(a) Urban Renewal Plan.
(b) Type, size, or capacity of the facility.
(c) Boundaries of the area to be served by the facility.
3/1 1/64 3
i
:
NONCASH LOCAL GRANTS-IN-AID FOR PUBLIC FACILITIES
TYPE OF ELIGIBLE FACILITY
DETERMINATION OF RELATIVE BENEFIT
1.
Public Buildings
a. New or reconstructed kindergarten, elementary,
junior high, and high schools
b. Additions to existing schools of types listed above
c. District police or fire station, and police and fire
communication systems
d. Branch library
Streets, exclusive of freeways and expressways
a. Interior streets
(1) Right-of-way
(2) Pavement width
(3) Pavement thickness
b. Boundary streets
Expected enrollment from project area divided by higher
of (1) designed capacity, or (2) total enrollment ex-
pected when Urban Renewal Plan has been carried out.
Expected enrollment from project area divided by higher
of (1) designed capacity of addition, or (2) total addi-
tional enrollment expected to use the school when Urban
Renewal Plan has been carried out.
Service area within project area divided by total service
3.I’é8.
Project families in service area divided by total families
in service area.
Criteria for project requirements will be local standards
for collector and local streets. See Section 11-1-1.
Project requirements divided by actual width.
Project requirements divided by total width.
Project requirements divided by actual thickness.
No more than 50 percent of the allowable benefit for
interior streets, except where frontage outside project
receives no benefit due to a natural or artificial barrier
i
§
(2.
Streets outside project, only when feasibility of
project would be jeopardized without access pro-
vided
. Curbs, gutters, sidewalks, traffic lights, bridges
Ramps, interchanges, and other similar connec-
tions with major highways, when designed and
located especially to serve the project
Vehicular and pedestrian overpasses and under-
passes
(1) Part of another facility
(2) Not part of another facility
, Water distribution facilities, including related items such as booster
pumps, closures of loops, and storage tanks
à.
b.
. Sewers and drains
Sanitary sewers, including related items such as
lift stations, interceptors, and local treatment
plants
Storm sewers and drainage structures, including
lift stations
. Electric and gas distribution facilities, including essential related
items
such as a lake, stream, ravine, cliff, bluff, or railroad
line. Land in public or institutional use is not considered
a barrier.
Same as interior street except that any benefit to abutting
property must be deducted.
Same as streets of which they are a part.
Same as interior streets except that benefit to areas other
than project area must be deducted.
Same as facility of which it is a part.
Project use divided by total use.
Capacity required for project divided by total designed
capacity.
Same as water distribution facilities.
Project drainage area served divided by total drainage
area served.
Same as water distribution facilities.
;
i
TYPE OF ELIGIBLE FACILITY DETERMINATION OF RELATIVE BENEFIT
;
6. Parks and playgrounds
All parks and playgrounds may include land, land-
scaping, pedestrian walks, lighting, permanently fixed
benches, and fencing. Those serving residential areas
may also include permanent and fixed improvements,
such as playground equipment, comfort stations,
tennis courts, and softball diamonds.
A playground, as a part of a park for which credit
is being allowed, is not eligible for a separate credit
allowance.
a. In residential areas Project families in service area divided by total families
in service area.
b. In nonresidential areas Portion of service area within project area divided by
total service area.
7. Finished grading and landscaping only when part of an eligible Same as public facility of which they are a part.
public facility
8. Flood control and flood protection works Project area to be protected divided by total area to be
protected.
9. Offstreet public parking facilities Demand from portion of service area within project area
divided by the greater of (1) capacity of parking facil-
ity, or (2) total demand for parking space within service
area. For residential uses, demand is computed on the
basis of the ratio of number of dwelling units in the
project area to the number in the service area. For all
i
§
10. Railroad spurs only when:
a. They cannot otherwise be provided;
b. They serve more than one disposition parcel; and
c. Added disposition proceeds exceed or equal addi-
tional project cost
11. Publicly owned fallout shelters meeting Federal standards
For shelters located in structures that are also used
for nonshelter purposes, the eligible cost attributable
to the shelter shall not include any costs which would
otherwise have been incurred for the monshelter use.
other uses, demand is computed on the basis of a single
factor of building floor area per parking space. Service
area is determined by the distance people might be ex-
pected to walk between destination and parking facility.
Capacity of parking facility shall not include parking
spaces reserved for special users and not available to
the public at large.
Benefit to project divided by total benefit.
Demand from portion of service area of the shelter within
project area divided by the greater of (1) capacity of
shelter, or (2) total demand for shelter within its service
area. This determination shall be separate from that
for any eligible nonshelter use.
;
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-3
Application for Loan and Grant (see Section 4-2-1), if such an appli-
cation is necessary, including a revised Form H-6200 reflecting the
actual and/or proposed expenditures for noncash local grant-in-aid
credit.
When the Urban Renewal Plan provides for the disposition of land
in the project area to the educational institution or hospital, the LPA
shall submit a commitment on the part of the sponsor to acquire the
land (see Section 14-3-3).
Pooling
Credits for Section 112 expenditures are pooled in the same way as
other noncash local grants-in-aid in the LPA's Title I program. Thus,
if the amount of the local grants-in-aid for a Section 112 project
exceeds the minimum requirements for that project, the excess amount is
available for credit for other projects on a pooling basis. (See Section
17-1-1.)
SECTION 107(a) CREDIT FOR PUBLIC HOUSING
Section 107 (a) of Title 1 authorizes noncash local grant-in-aid credit
for the local contribution, in the form of tax exemption or tax remission,
with respect to a low-rent public housing project on real property
acquired as part of the Title I project. The credit is applicable if title
to the real property is transferred to the low-rent housing project on
or after September 23, 1959.
Amount of Credit
The amount of noncash local grant-in-aid credit that may be claimed
for low-rent public housing under Section 107 (a) shall be equal to
one-half, or one-third in the case of a project on a three-fourths capital
grant basis either with limited project costs or in a small municipality,
of the excess of (1) the cost to the project of the real property, includ-
ing the cost of land, clearance, and project improvements, and a share,
prorated on an area basis, of administrative, interest, and other project
costs, over (2) its sales price.
For a project on a three-fourths capital grant basis with limited
project costs, the “cost to the project” of the low-rent public housing
site or property, for the purpose of computing Section 107 (a) credit,
may include administrative and other costs which are incurred after
Federal recognition of the project and which would be eligible Item 1
project costs if the project were on a two-thirds capital grant basis.
Criteria for Determining Cost of Site
The following criteria shall be used in determining the cost of the
low-rent public housing site:
(1) Cost of Land
Cost of land shall include the price paid by the LPA or the cash
value of donated land for all parcels entirely within the boundary
5/5/64 Page 9
17-4-3 FINANCING NONCASH LOCAL GRANTS-IN-AID
(2)
(3)
(4)
of the low-rent public housing site, plus a portion, prorated on a
land area basis, of the amount charged to the project for any
parcels partially within and partially outside the site. However,
the cost of any land within the boundary of the site that is to be
used (a) for a boundary street, or (b) for a project improve-
ment wholly or partially benefiting other areas, shall be excluded
from the cost of land, but may be included in the cost of project
improvements (see Item (3) below). Incidental costs, such as
costs of appraisals, legal fees, and other acquisition expenses, are
to be included in other project costs (see Item (4) below).
Cost of Clearance
Cost of clearance shall include the cost incurred for clearing all
parcels entirely within the boundary of the low-rent public hous-
ing site, plus a portion, prorated on a land area basis, of the cost
of clearing parcels falling partially within and partially outside
the site.
Cost of Project Improvements
(a) Cost of all Title I project improvements which are entirely
within, or serve only, the low-rent public housing site shall
be included in the cost of the site. The cost of land for these
improvements shall be included in the cost of land (see
Item (1) above).
(b) Cost of all improvements, including the cost of land, in
streets bounding the low-rent public housing site shall be
divided equally between that site and other areas to be
served. When the streets also comprise boundary streets
of the Title I project, the boundary street limitations listed
in Section 11-1-1 shall apply.
(c) Cost of such items as grading shall be established on the
basis of the portion of the total cost of the work done for
the entire Title I project site that is applicable to the low-
rent public housing site.
(d) If a project improvement wholly or partially benefiting
the low-rent public housing site is constructed, only the cost
of that portion of the improvement which directly benefits
and does not exceed the needs of the low-rent public housing
project shall be included in the cost of the site. The basis
for computing the cost of the improvement shall be the
size or capacity of the actual improvement constructed, and
not the size or capacity of the hypothetical improvement
which would have been needed to serve the low-rent public
housing site alone.
Administrative, Interest, and Other Project Costs
All Item 1 project costs other than those in the categories identi-
tified above shall be prorated, on a land area basis, between the
low-rent public housing site and the remainder of the Title I
project. For this purpose, the term “cost” refers to costs as
10
5/5/64
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-3
of the estimated project completion date. For a project on a
three-fourths capital grant basis with limited project costs, the
term “cost,” for the purpose of computing the Section 107(a)
credit, may include administrative and other costs which are
incurred after Federal recognition of the project and which
would be eligible Item I project costs if the project were on a
two-thirds capital grant basis.
Determination of Sales Price of Site
The disposition price of the low-rent public housing site shall be
determined in accordance with Section 14-3-3.
Timing
If the low-rent public housing project is federally assisted, a Contract
for Loan and Grant, based upon the credit estimates submitted with the
Final Project Report (see Section 17-1-2), will not be executed until :
(1) An Annual Contributions Contract has been executed between
the Local Housing Authority and the Public Housing Adminis-
tration.
(2) A cooperation agreement between the Local Housing Authority
and the locality has been executed, providing for the continuing
local contribution to the low-rent public housing project.”
If the low-rent public housing project is State or locally assisted,
a Contract for Loan and Grant, based upon the credit estimates sub-
mitted with the Final Project Report, will not be executed until :
(1) An agreement equivalent to an Annual Contributions Contract
has been executed between the public housing agency and the
State or locality.
(2) A cooperation agreement between the public housing agency and
the State or locality has been executed, providing for the con-
tinuing local contribution to the low-rent public housing project.”
l ºuirement is not applicable if the Local Housing Authority and the locality are the
S$1116 6Lllºlly.
*This requirement is not applicable if the public housing agency is the same entity as the
State or locality.
5/5/64 II
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-4
Section 4. Execution cind Certification
EXECUTION OF NONCASH LOCAL GRANTS-IN-AID
HHFA policies and requirements with respect to the provision of
public facilities offered as noncash local grants-in-aid are the same
as set forth in Section 11-3-6.
The LPA shall promptly notify the HHFA Regional Office when
substantial changes affecting noncash grant-in-aid facilities occur.
CERTIFICATE OF COST ON BASIS OF ACTUAL COSTS
Upon completion of any work, improvement, or facility, the LPA
shall submit to the HHFA Regional Office an original and two copies of
Form H-6202, Certificate of Cost of Noncash Local Grant-in-Aid
(Exhibit A). Form H-6202 is not required to be submitted for land
donated to the project.
The donor’s certificate on Form H-6202 shall be signed by the fiscal
or other authorized officer of the entity providing the grant-in-aid. The
donor’s official auditor shall certify on Form H-6202 that all costs listed
in Block 3, Column (a), were incurred in connection with the grant-in-
aid being provided. Instructions for completing Form H-6202 are as
follows:
In Block 3, indicate the actual cost of the grant-in-aid, including a
breakdown of the principal costs, such as plans and specifications, site
acquisition, construction, and fixed and permanently installed equip-
ment. The breakdown shall have details, for identification and com-
parison purposes, corresponding to the cost breakdown submitted in the
Final Project Report or in any subsequent submission.
In Block 10, indicate the portion of the cost claimed as a local grant-
in-aid. Show the basis of the claim, the method used, and the computa-
tion of the apportionment. Reference to the previous determination will
suffice if none of the significant facts on which the determination was
based were in error or there has been no change in (1) the Urban
Renewal Plan, (2) the type, size, or capacity of the facility or Item 2
project improvement, or (3) the boundaries of the area to be served by
the facility or improvement. If there has been any change, the nature of
the change and its effect, if any, on the grant-in-aid shall be fully
described, including the method used and the computation of the appor-
tionment.
CERTIFICATE OF COST ON BASIS OF ESTIMATED COSTS
HHFA may accept estimated costs of uncompleted facilities and Item
2 project improvements offered as noncash local grants-in-aid, for the
purpose of completing a project, if all the following conditions are met:
(1) One or more of the uncompleted facilities or Item 2 project
improvements will, under reasonable expectations, not be com-
pleted within 3 months after the estimated final settlement date.
(2) The fieldwork on the HHFA final audit has been completed.
17-4-4 FINANCING NONCASH LOCAL GRANTS-IN-AID
(3) With respect to each uncompleted facility:
(a) Complete working drawings and specifications have been
prepared for the construction of the facility.
(b) Construction contracts have been let, or work orders issued,
for work, the value of which is at least two-thirds of the total
estimated cost of the facility.
(4) With respect to uncompleted Item 2 project improvements:
(a) All Item 2 project improvements, except those to be deferred
because they should be provided during or after construction
by the redeveloper, have been completed or are under
contract or work order.
(b) Complete working drawings and specifications have been
prepared for all deferred Item 2 project improvements.
(c) Two-thirds by value of all project improvements (Item 1
plus Item 2) has been completed or is under contract or
work order.
Documents To Be Submitted by LPA
A separate Form H-6202, including appropriate signature on the
donor’s certificate, shall be submitted for each uncompleted facility
and for each uncompleted Item 2 project improvement. All Forms
H-6202 for uncompleted facilities or Item 2 project improvements for
the project shall be submitted at the same time.
For each uncompleted facility and each uncompleted Item 2 project
improvement, the LPA shall submit the following:
(1) Original and two copies of Form H-6202. Instructions for
completing Form H-6202 are as follows:
In Block 3, indicate the estimated cost of the facility or im-
provement constituting the grant-in-aid, including a breakdown
of the principal costs. The breakdown shall have details, for
identification and comparison purposes, corresponding to the
cost breakdown submitted in the Final Project Report or in
any subsequent submission. Enter in Column (a) the cost of
those portions of the grant-in-aid covered by contracts which
have been fully completed. Enter in Column (b) the contract
or work order amount covering those portions of the uncom-
pleted grant-in-aid for which contracts have been let or work
orders issued. Enter in Column (c) the estimated percentage
of the work covered in Column (b) which has been completed.
Enter in Column (d) the cost estimate for those portions of the
grant-in-aid based on complete working drawings and specifi-
cations for which contracts have not yet been let or work orders
issued.
In Block 10, indicate the same type of information covered
above with respect to submission of Form H-6202 based on actual
costs.
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-4
(2) Original and one copy of a certificate by the donor (a) indicating
that final or complete working drawings and specifications have
been prepared, and (b) identifying, by name and address, the
agency or firm or individual that has prepared the estimate of
costs. The LPA shall arrange with the donor to make available
for inspection a complete set of working drawings and specifica-
tions.
In addition, the LPA shall submit an original and one copy of a
statement showing:
(1) For those Item 2 project improvements for which the estimate
is based partially or wholly on complete working drawings and
specifications, justification as to why the improvements are to
be deferred until redevelopment.
(2) In tabular form, data indicating that two-thirds of the value
of all project improvements (Item 1 plus Item 2) is completed
or under contract or work Order.
CERTIFICATION OF EXPENDITURES OF COLLEGE, UNIVERSITY, OR HOSPITAL
UNDER SECTION I T2
The LPA shall submit to the HHFA Regional Office a certified state-
ment that expenditures made by or in behalf of an eligible college,
university, or hospital under the provisions of Section 112 of Title I
are within the categories allowable under the requirements of Section
17-4-3, as a basis for determining allowable Section 112 noncash local
grant-in-aid credit. The certification may be by principal items only,
such as land acquisition, demolition, and relocation. The certification
may be based in whole or in part upon a certified statement with respect
to all allowable expenditures which shall be obtained by the LPA in all
cases from the donor. The certification must be supported by identifica-
tion of all properties acquired.
Certifications may cover only expenditures for which noncash local
grant-in-aid credit is being claimed, except that, if no claim is being
made for demolition expenditures, a certification must establish either
(1) that no profit has accrued to the donor as a result of demolition
operations, or (2) the amount of any profit. If a profit has accrued to
the donor as a result of demolition operations, the amount of the profit
is to be deducted by the LPA in computing the grant-in-aid credit
claimed.
REQUEST FOR SECTION 107(d) CREDIT FOR PUBLIC HOUSING
Form H-6212, Request for Section 107 (a) Non-Cash Local Grant-in-
Aid Credit (Exhibit B), shall be submitted to the HHFA Regional
Office, in an original and two copies, after the fieldwork on the HHFA
final audit has been completed. The computations listed on Form H-6212
shall include costs estimated as of the project completion date.
5/5/64 3
17-4-4 FINANCING NONCASH LOCAL GRANTS-IN-AID
SUBMISSION OF REVISED CERTIFICATES
A revised certificate shall be submitted if, subsequent to HHFA
approval of Form H-6202 or the LPA's certification of expenditures
made by or in behalf of a college, university, or hospital, any changes
have occurred which affect the eligibility of and allowance for the par-
ticular noncash local grant-in-aid. If the changes do not require any
revisions in the portion of Form H-6202 labeled “To Be Filled In By
Donor,” the new form may be submitted without the donor’s participa-
tion by:
(1) Leaving Blocks 2-8 blank.
(2) Entering under the Donor’s Certificate “For Blocks 2-8, see
Donor’s Certificate dated , 19 , on Form H-6202
approved by HHFA . 19 .’’
(3) Leaving blank the Certificate of Donor’s Auditor.
(4) Completing the balance of the form.
RELATIONSHIP TO OTHER FINANCIAL DOCUMENTS
Changes in the cost or percentage of benefit of a noncash local
grant-in-aid may require revisions of Forms H-6200, Project Cost
Estimate and Financing Plan, and H-6220, Project Earpenditures
Budget, or an amendment of the Contract for Loan and Grant.
RECORDING OF NONCASH LOCAL GRANTS-IN-AID
The HHFA Regional Office will notify the LPA of its approval of
noncash local grants-in-aid. Upon receiving evidence of approval, the
LPA shall enter the approved cost in the project accounts. Any sub-
sequent revision of this approved cost shall be reflected by appropriate
entries in the project accounts.
4 5/5/64
NONCASH LOCAL GRANTS-IN-AID
FINANCING 17-4-4
EXHIBIT A
FORM H-6202
Page 1
H. 6202
(11-64)
HOUSING AND HOME FINANCE AGENCY
URL3AN RENEWAL ADMINISTRATION
PR C J E C T LOCALITY
CERTIFICATE OF COST OF
NONCASH LOCAL GRANT-IN-AFD
PROJ tº C T tº AME
INSTRUCTIONS:
Prepare original and 2 copics for II./F 1.
PR O J F C T | I Us W 3 ER
TO BE FHLLED IN: BY DONOR
1. IDENTIFICATION OF GRANT-lts. AID
--
2. NATURE OF GRANT-ſhi-Ai D (For example, capacity, sizes, district scrued, expected enrollinent/
3. COST (Including breakdown of principal costs)
F.S ri AAT ED ON
EST IMAT E to ſ, N E Asis t; ASIS OF
i -
º of CONT R A CT LET W of Kit; G £3 R A N D
1T EM - r2 ºf T M C T YET D R A aſ tº C G Fºx.
Co?A PLE T ED CO:A PLETED BUT N CT ºr ET
1.J #4 O g R
con T RACT
(Enter --
(List major items, such as (irrorint p : R- (En: cr
: 1. --- - - - - - - - C E N T - * * * * *.
plans and specifications, site expended) A MOUNT OF 3. G E CF estimate
acquisition, construction, and cont FACT ' Tööm. of cost)
fixed and permanently installed P LET I on *
equipment) (a) (h) (c) (d) (e)
‘’’, $
TOTAL S S $
'Or work order, if work is to be done by work order instead of contract.

17-4-4 FINANCING NONCASH LOCAL GRANTS-IN-AID
EXHIBIT A (Page 2)
Page 2
TFEDERATERANTOR SUESTDY
Is any portion of the cost of the grant-in-aid defrayed or to be defrayed by a Federal grant

or subsidy? Tj YES [ ] No
If yes, indicate thic nature and source of the Federal grant or subsidy. PORTION: %
5. SPECIAL ASSESSMENT
Is any portion of the cost of the grant-in-aid deſrayed or to be defrayed by a special
assessment against project property? [T] YES T] No
PORTION: %
. REVENUE-PRODUCING PUBLIC UTILIT | ES
Is this Certificate for a revenue-producing public utility the capital cost of which
is wholly financed with local bonds or obligations payable solely out of revenues
6
derived from service charges? T] YES [T] No
7. DATE OF COMMENCEMENT OF PHYSICAL WORK 8. DATE OF COMPLETION OF PHYSICAL WORK
ACT UA L DATE EST IMA ºr ED DATE A CT UA L OATE EST IMATED DATE
DONOR'S CERTIFICATE
[I] (Check this box iſ work has been completed and [I] (Check this box if work has not been completed and
costs are actual amounts) costs are partially or wholly estimated amounts)
IT IS HEREBY CFRTIFIED that the cost of the work, IT IS HEREBY CERTIFIED that the estimated cost of
improvement, or facility listed above is, to our best the improvement or facility listed above is, to our best
knowledge, true and correct, and that such work, im- knowledge, true and correct. All reasonable efforts will
provement, or facility has been completed on the date be made to assure that such improvement or facility will
shown in Block 8. be completed by the date shown in Block 8.
Namc of Donor
By
I}ate Signature
Title
CERTIFICATE OF DONOR'S AUDITOR
(This certificatc is to be completed by the Donor’s official auditor only in the case
of a completed grant-in-aid for which thc claimcd cost is bascal upon actual cost)
As a result of my (our) examination, it is my (our) opinion that all of the costs shown in Block 3, Column (a), above
were incurred in connection with the grant-in-aid identified in Block 1 above.
Date Signature of Auditor
Title
NONCASH LOCAL GRANTS-IN-AID FINANCING 17-4-4
EXHIBIT A (Page 3)
Page 3
TO BE FILLED IN BY LOCAL PUBLIC AGENCY
9. PREVIOUS DETERMINATION
The last previous determination of eligibility and percentage of cost for this noncash local grant-in-aid was made by
the Housing and Home Finance Agency on in connection with:
(Date)
{T} Application for Loan and Grant I Form H-6202
{I}
10. JustiFiCATIGN OF FERCENTAGE of cost claimed As NoNCASH Local GRART-In-AID (lf additional space is required,
continue on plain paper, and attach
In light of the foregoing justification, approval of the noncash local grant-in-aid identified above, which we believe
benefits the Project by percent, in the amount of $ , is hereby requested. The informa-
tion supplied in Blocks 1 through 10 of this form is, to the best of our knowledge, true, complete, and correct.
Name of Local Pui lic 2' gency
By
Date Signature
Title
I7-4-4 FINANCING NONCASH LOCAL GRANTS-IN-AID
EXHIBIT A (Page 4)
Page 4
HHFA. APPROVAL
This approval shall not be binding upon the Government if, after date hereof and prior to completion of this Project, (1) it
is established that one or more of the significant facts presented by the Local Public Agency in support of its approval
were in error, or (2) the basis for the percentage of credit has been affected by a change in (a) the Urban Renewal Plan,
(b) the type, size, or capacity of the improvement or facility, or (c) the boundaries of the area to be served by the facility.
The noncash local grant-in-aid identified above, which benefits the Project by percent, in the amount of
$ , to be completed by , 19 , ' is approved. The reason for a diſſerence, if
any, between the amount requested and the amount approved is as follows:
Signature
Date Title
1 Date of completion is to be filled out only if work has not been completed and costs are partially or wholly estimated amounts.
GPO 88 4. 49 1
NON-CASH LOCAL GRANTS-IN-AID
FINANCING 17-4-4
EXHiBIT B
H-6212
(5–60)
not sing and Howe finance agenc
UREAN RENEWAL ADM IN ISTRATION
REQUEST FOR SECTION | 07 NON-
LOCAL GRANT - 1 N - A D C RED IT
P R & J & C T L C C tº L i T Y
Y
P & O J E C T N A M E
CASH
PROJECT NU Met R
I NSTRUCTIONS: Su b = , t or 1 g in a l and 3 cop i e s to HHFA.
1. IDENTIFICAT ICAN CF LC?-RENT PUBLIC HOUSING PROJECT 2. ACREAGE
To tal Project : G cres
Low-Rent Public
o cres
Housing Project :
3. DATE OF TRANSFER OF SITE TO LOCAL HOUSING AUTHORTTY
OR PUBLIC HOUSING AGENCY
4
. CREDIT CLAIMED
(In c luding break down of p r in cipal costs)
| | EM
TOTAL PROJECT AS OF
1
LOW-RE!, T PU6t. C
HOUS: 'iſ, S if E
Cost o ſ Lond
Cos t of Cle or on ce
Cost of Project or Site Improvements
Administ ro ti ve Cost s (Pro r a t e d on a re q b as i s )
In terest (Pro r a t e d on a re a b a s i s )
f
. Other Project Costs (Pro r a t e d on a re a b as i : )
. TOTAL COST (Sus of L i n e s a through f)
g
h
Disposition Price
. To to l Cost Less Disposition Price ( L i n e g a i r u : L in e h)
i
SECTION 107 NON - CASH LOCAL GRANT - IN - AID CREDIT CLAIMED
( If p r o je c tº is on 2/3 cap i t a l grant b c s is , 1/2 of l in e i ;
1 ſ p r oſ e c t is on 3/4 cop it a l grant b as is. 1/3 of L in e i )
j
in Block a l through 4 of this form is, to the best
Approval of the non-co eh local grant - in- aid identified above is he reby requested.
By
The in form a tio a supplied
of our knowledge. true. complete, and correct.
Nase of loco Public Agen ey
Dc te
Sign a fur e
T 1 ( ! :
1 ~. - - - - . - - -- - - - - - - - - - - - -
Give completion date on which administrative, interest, and other project costs are based.
(Over)

6/6/60
I7-4-4 FINANCING NON-CASH LOCAL GRANTS-IN-AID
EXHIBIT B
H H F A APPROVAL
The non-cash local grant - in- aid c red it ident ified above is approved in the amount of
$ — The amount approved is based upon low- rent public housing site costs
of the above- identified low- rent public housing project in curred up to and including
, 19–. This approval shall not be binding upon the Government if, after
the date hereof and prior to completion of this project, there has been any change in
(1) the Urban Renewal or Redevelopment Plan which affects the low-rent public housing site,
or (2) the total size of the low- rent public housing project site or circumstances with
reference to the site. The reason for a difference, if any, between the amount requested
and the amount approved is as follows:
Date Sign a tur !
Ti f l e
6/6/60
FINANCING 17-5-1
CHAPTER 5, FEDERAL GRANTS
Section 1. Introduction
Federal grant funds under a two-thirds or a three-fourths grant
contract and Relocation Grant Payments are payable in installments
termed “progress payments.’’ Payments may be made at varying
stages during project execution:
(1)
(2)
(3)
(4)
Project capital grant progress payments.-Periodic payments
during project execution; the payments may aggregate up to 75
percent of the latest approved estimate of the grant payable
(see Section 17-5-2).
Major completion grant payment.—A payment at the time the
project is substantially completed. This payment, with progress
payments, may equal 95 percent of the latest approved estimate
of the total Project Capital Grant (see Section 17-5-3).
Final capital grant payment.—The final payment at the time of
financial settlement at completion of project. This payment
covers the remainder of the Federal capital grant payable (see
Part 18).
Relocation grant payments.-Periodic reimbursements, in full,
to the LPA for Relocation Payments made in accordance with
Section 106(f) of Title I (see Section 17-5-2).
2/1/60
x - i.
***
*
FEDERAL GRANTS FINANCING 17-5-2
Section 2. Capital Grant Progress Payments and Relocation Grant
Payments
g
POLICY
A project capital grant progress payment or a relocation grant pay-
ment may be made only if, in the determination of HHFA, the proposed
payment is advisable, if it is within Federal budgetary limitations, and,
in the case of a project capital grant progress payment, if it is in ac-
cordance with the following:
(1) The LPA is making satisfactory progress in the provision of local
grants-in-aid, in accordance with the financing plan and coopera-
tion agreements, and is not in default under the grant contract.
(2) At least 25 percent, based on estimated cost, of the real estate
to be acquired for the project, exclusive of donated land, has been
acquired.
(3) The aggregate of all progress payments will not exceed 75 per-
cent of the latest approved estimate of the total capital grant for
the project.
(4) Excessive cash balances will not result.
(5) If the project involves rehabilitation and conservation activities,
satisfactory progress is being made with respect to the activities
set forth in Section 12-1-8. As a minimum, the following criteria
shall have been met:
(a) Notices have been sent to every owner and occupant of
property not to be acquired explaining the general nature
and objectives of the project.
(b) Any neighborhood organization provided for in the Final
Project Report has been formed and is functioning.
(c) Final property surveys are being conducted in accordance
with the approved schedule.
(d) Notices of improvements required to meet Property Re-
habilitation Standards have been or are being sent promptly
to owners of properties which have been surveyed.
COMPUTATION OF CAPITAL GRANT PROGRESS PAYMENT
The amount of project capital grant progress payments shall be com-
puted in accordance with the following formula:
Step 1. Divide the total disbursement to date for Item 1 costs by the
estimate of total Item 1 costs as shown in the latest approved
project expenditures budget.
Step 2. Multiply the latest accepted estimate of the total project
capital grant by the percentage obtained in Step 1.
9/24/63 I
17–5–2 FINANCING FEDERAL GRANTS
Step 3. Take 75 percent of the amount obtained in Step 2. This
amount is the cumulative total that is eligible as project
capital grant progress payments.
Step 4. To obtain the specific amount eligible at any given time,
deduct from the cumulative total all previous progress pay-
ments.
RELOCATION GRANT PAYMENT
A relocation grant payment will be made as a reimbursement only for
Relocation Payments which have been made or recognized in accordance
with the Regulations Governing Relocation Payments (see Section
16-3-1).
REGUISITIONS
The submission of a requisition shall be timed so as to avoid unneces-
sary administrative expenses involved in the processing of frequent
requisitions for relatively small amounts. They shall be timed so that
the payment may be used to refinance or retire outstanding loans.
The documents to be submitted are shown in Section 17-5-4.
DISPOSITION OF PROCEEDS
Upon receipt of a grant payment, it shall be deposited in the Project
Temporary Loan Repayment Fund, if a Loan and Grant Contract is in
force, or in the Project Receipts Account, if a Capital Grant Contract
is in force.
The Government may apply any portion of the payment against out-
standing direct temporary loans, or any other amount due the Govern-
ment in connection with the project.
2 9/24/63
FEDERAL GRANTS FINANCING 17-5-3
Section 3. Major Completion Grant Payment
A major completion grant payment will be made if, in the determina-
tion of the Government, the payment is deemed advisable and the fol-
lowing criteria have been met:
(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Land Acquisition.—Title to all land and interest therein, except
streets to be vacated, has been vested in the LPA and at least
90 percent of the total value of the land purchased or to be
purchased has been paid for.
Relocation.—At least 95 percent of the relocation program has
been accomplished; the LPA is carrying out its relocation pro-
gram with satisfactory dispatch; and there are no prospects of
unreasonable delay in completing the program.
Demolition and Site Clearance.—All demolition and site clear-
ance have been accomplished except for buildings still necessary
for public use, those occupied by tenants still to be relocated, and
those whose continued use is essential to completion of the project.
Land Disposition.—
(a) Sixty percent by value of all project land to be disposed of,
exclusive of land to be dedicated, has been conveyed (i.e.,
title passed, possession of leasehold taken by lessee, or land
retained by LPA) to redevelopers, and at least another 30
percent by value of all project land to be disposed of, exclu-
sive of land to be dedicated, either has been conveyed or is
under disposition contract.
(b) No redeveloper is in default under the terms of his contract
with the LPA or of his deed or lease.
Project or Site Improvements.-The amount of contracts
awarded, or work orders issued, for the installation of project
or site improvements shall total at least 50 percent, by value, of
all improvements, and there are no prospects of unreasonable
delay in completing the remainder.
Public Facilities.—Provision of public facilities shall be pro-
ceeding in accordance with the needs of the project and there
are no prospects of unreasonable delay in providing the facilities
which are not yet in place.
Completion of Project Earpenditures.—All Item 1 expenditures
can be completed within 1 year.
Conservation or Reconditioning Activities.—If the project in-
volves conservation or reconditioning activities, this work must
meet the requirements for project completion (see Chapter 18-1).
3/8/6]
17-5-3 FINANCING FEDERAL GRANTS
COMPUTATION OF MAJOR COMPLETION GRANT
The major completion grant shall be computed in accordance with
the following formula:
Step 1.
Step 2.
Step 3.
Step 4.
Step 5.
Determine an adjusted Gross Project Cost by adding (a)
total Item 1 disbursements through the date of the calcula-
tion, and (b) the allowable portion of the cost of non-cash
local grant-in-aid work already paid for by the donor.
Determine an adjusted Net Project Cost by deducting from
the adjusted Gross Project Cost the sum of (a) the sale price
of project land sold, (b) the capital value of land retained
by the LPA, (c) the estimated or approved capital value of
land leased for redevelopment, (d) the expected disposition
proceeds from project land under disposition contracts, and
(e) 120 percent of the expected disposition proceeds from
any remaining project land to be disposed of.
Calculate the adjusted total project capital grant on the
basis of adjusted Net Project Cost by taking the least of the
following three: (a) two-thirds of the adjusted Net Project
Cost,” (b) the difference between the adjusted Net Project
Cost and local grants-in-aid actually provided (i.e., cash
local grants-in-aid deposited in the Project Expenditures
Account and the cost of non-cash local grant-in-aid work
already paid for by the donor), and (c) the maximum proj-
ect capital grant amount stipulated in the Contract for Loan
and Grant.
Multiply the adjusted total project capital grant by 0.95.
Subtract the total amount of all project capital grant prog-
ress payments previously made.
JUSTIFICATION OF REQUISITION FOR MAJOR COMPLETION
The LPA shall submit a statement supporting the conclusion that the
project has reached major completion, and also a step-by-step computa-
tion of the amount of the major completion grant payment (see Sec-
tion 17-5-4).
1 If the project is on a three-fourths capital grant basis, substitute three-fourths for two-
thirds. If the project is pooled with another project that is completed, the LPA shall discuss
the proposed computation with the HHFA Regional Office.
2
3/8/6]
FEDERAL GRANTS FINANCING 17-5-4
Section 4. Submission of Requisition for Grant Payment
This Section covers the submission of requisitions for a relocation
grant payment, a project capital grant progress payment, or a major
completion grant payment.
The LPA shall submit to the HHFA Regional Office the documents
shown in the following table.
If it is anticipated that a transfer of a portion or all of the requested
grant payment from the Project Temporary Loan Repayment Fund to
the Project Expenditures Account will be needed, the requisition shall
be accompanied by the transfer documents shown in Section 17-6-9.
2/1/60 I
|

i
Number of Copies To Be Submitted
D tS To Be Submitted
OCUlſtleI] US 'I'O Bè SUlº) II)}t te Relocation Project Capital Major
Grant Grant Progress Completion
Payment Payment Grant Payment
Form No. Title Reference (a) (b) (c)
H-692 Requisition for Capital Grant Pay- Exhibit Orig. Orig. Orig.
ment A
H-692 A. Memorandum copy of Form H-692 3 3 3
H-693 Justification of Requisition for Exhibit Orig. +2
Project Capital Grant Progress B
Payment
Narrative statement of justification Orig. —–2
of requisition for major completion
grant payment
Opinion and certificate of LPA Exhibit Orig.
Counsel (with first requisition C
only)
H-6220 Project Earpenditures Budget (Re- Section Orig. +4
quired only if latest approved 31-2-3,
budget on Form H-6220 (or H- || Exhibit A
6200) is not on the basis of com-
pleting the project in 1 year)
FEDERAL GRANTS FINANCING 17-5-4
EXHIBIT A
H-692
(2-62)

H O U S I N (; A N T H O M E F : N A N C F A G E N C Y THIS Box for use or ºthfa
URPAN REN'EWAL ADMINISTRATION]
D-9. Woºcher No. ——
REQUIS IT ION FOR CAPITAL GRANT PAYMENT
(Slum Clearance and tº rban Renewal Program)
Date paid
łłłf A Voucher No. --—
I WSTRUCTIONS: Submit or 1 g in al and 3 regio r and um copies on For ºn H-69 2A to HHFA.
A. | TFNTI FI CATION DATA
tu J. M. & A. M. f. a C G F f 35 F L () C & L. F :: * L 1 C & C £". CY P PC.J C C ( f, A → {
PROJ & CT NUM & ER
CON I R & C I NU 148 [R
NOTE
Complete e i t he r Block B or Block C. as appropriate. Use separate series ſo r numbering each requisition for Project
Capital Grant Progress Payment and Relocation Crant Payment.
E. PROJECT CAPITAL GRAMT PAYMENT C. RELOCAT 10R GRANT PAYHENT
ſ £QUISIT ICN NO. — FOft PROJECT CAPITAL CRANT { J REQUISITION NO. . . . FOR REI.OCATION GRANT
...] PRCCRESS PAYMENT IN THE AMOUNT OF PAYMENT
$ [] Thi IS IS THE FINAL REQUISIT ION FOR
A RELOCATION CRANT PAYMENT
| | HAJon coºl ETION GRANT PAYMENT IN THE AMOUNT or IT IS HEREBY CERT IFIED THAT AS OF
$ . 19 , this agency has
made disbursement 6 for Relocation Payments pursuant to
| J FINAL PROJECT CAPITAL GRANT PAYMENT IN THE AMOUNT * ection 106 (f) of the Housing Act of 1949. as amended.
in accordance with the Centract cited above. and has
OF $ received fle location Grant Payments as reimbur sement
from the United St a tea of America, as shown on 1 in e 2
Final payment in the amount shown obove is re- below. A Relocation Grant Payment in the amount indi-
quested. which amount when paid, together with all cated below is requested.
advance or progres a payments he reto fore made, will 1. Relocation Payments made
constitute full and final sat is faction of the ob- to site occupants $
ligation of the United States of America with re- 2. Relocation Grant Payment a
spect to soid Project Capital Grant. previously received by LPA $
3. Relocation Grant Payment re- $
quested ( t t n e i a t n u : 2)
D. CERT! FICATE OF LOCAL COUN SEL ( If requisition is for f 1 r s t Capital Grant Progress Payment for the project, leave
this block blank ond submit separate Opinion on d Certificate of LPA Counsel. as exhibited in Urbon Renewal Manual.
Section 17- 5-4.)
All material facts, circumstance a. and conditions bearing upon the Contract under which this payment is re-
quested remain the same as set for th in the Opinion and Certificated dated e
previously filed.
[ ] This requisition for payment under this Contract is legal and valid. but certain facts. circumstances. and
conditions have changed since the Opinion and Certificate was filed. These changes and their legal effect
Gre discussed in the q t tached Legal Opinion.
WITNESS my hand this day of • 19 — .
A t to r n ey(s) for local Publ t c Agency
Addre 53:
(Over )
4/20/62
17-5-4 FINANCING FEDERAL GRANTS
EXHIBIT A (Page 2)

E. CERT | FICATION OF LOCAL PUB L 1 C AGENCY
IT IS HEREBY CERTIFIED THAT (a) the Local Public Agency is not in de fault in the per for sance of said
contract , (b) a alary and wage payment provisions of said Contract have been complied with , (c) all re-
quired insurance and bonding coverages have been obtained and are in force, and (d) the in for action
contained he rein and submitted he re with is true and correct.
Corp or a t e Naae of Local Public Agency
By
I) a te
T i r le
ALL SPACES BELOW FOR USE OF HOUSING AND HOME FINANCE AGENCY
F. OP |M|| 0 || 0F REG |0}{AL COUM SEL
I have ex on ined this requis it i on and the support in g document s. It is my opinion that all cond it 1 on s
precedent to the grant payment under the Contract cited above in the amount entered in Block G below
have been fully complied with ( or appropriately waived) , and that the re is no legal object i on to the
payment proposed to be made.
() a t r Re e i on a 1 Co un sel
G. APPROVAL OF REG | OMAL D | R ECTOR OF URBAN REM EWAL
I he reby determ in e that all cond i ti on s of the a fore said Contract precedent to a Cap i t al Grant Payment
the re under have le en fully complied with ( or appropriately waived). and I he reby a PProve a
[ J Project Capital Grant Progress Payment ſ I Major Complet A on Grant Payment
[ J Relocation Grant Payment [ J Final Capital Grant Payment
in the amount of $ *
HOUSING AND HOME FINANCE ADMINISTRATOR
By
D a te Region al Director of Urban Rene wal, Region
H. ACCOUNT | 10 CLASS IF I CAT I OM
D. O. SY1480L O ES C R P T | 0 N AMOUNT
86X 4034 U ribon Renew al Fund. Of f l c e o f Ads in is t rat or ,
Housing and Home Finance Agency
1 tº ut, w 2 at-rgiºn, D. C.
4/20/62
FEDERAL GRANTS Finan Cin G 17-5-4
EXHIBIT B
FORM H-693
F d
Budget :::...” §";3-Rs.17.2 º:
PROJECT LOCAL | T Y
HOU S I NG AND HOME FIN AN CE AG ENCY CONT RACT H Uub ER
URBAN RENEWAL. ADMINISTRATION
PROJECT NUM3 ER
JUST IF I CAT ION OF REQUIS IT ION FOR T H S STAT E14 EHT RELATE S TO
PROJECT CAP | TAL GRANT PROGRESS PAYMENT PROJ £r:r CAP TAL GRAHT REQU is 17 t 0N No.
O ATA HERE | N ARE
99"0" to A$ 0f – ; 19 —
PART A. COMPUTATION OF PAYMENT REQUESTED
º 0 ESC R J P T | 0 N AMOUNT
A-1 || Total disbursements to date for items chargeable to Item 1 of Gross Project Cost $
A-2 || Latest accepted estimate of Item 1 of Gross Project Cost
A-3 || Latest accepted estimate of total Project Capital Grant (excludes Relocation Grant)
A-4 Percentage of estimated total of Item 1 of Gross Project Cost 3.
disbursed to date (Line f divided by Line 2)
A-5 | Aggregate Project Capital Grant Progress Payments permissible * ...
. (Line 3 times Line 4 times 0.75) - $
A-6 | Previous Project Capital Grant Progress Payments
A-7 | PROGRESS PAYMENT REQUESTED HEREWITH (Line 5 minus 6) $
PART 8. PROGRESS 1 N AC QUIS IT 10 N OF REAL ESTATE
(Complete Part B only if the requisition is for the first project capital grant progress payment)
B-1 || Latest accepted estimate of total real estate purchases $
B-2 Total real estate acquired to date (exclusive of donated land)
B-3 || Percentage acquired, based on estimated cost (Line 2 divided by Line 1) %
PART C. P. R0 GRESS N P ROW 1 SI ON 0 F C A SH LO CAL GRANT - || N- Al D
C-1 Latest accepted estimate (Fors H-6200) $
C-2 Amount scheduled to be provided to date of requisition
C-3 || Amount provided to date
It is hereby certified that all terms of the contract and all requirements thereunder have been complied with.
(If there are any exceptions, check here [I] and at tach a statement describing the exceptions fully)
Name of Local Public Agency
By
Dete
Title

7/16/64
17-5-4 FEDERAL GRANTS
EXHIBIT B (Page 2)
INSTRUCTIONS FOR COMPLETING FORM H - 89.3
Submit an original and two copies to HHFA.
PART A. COMPUTATION OF PAYMENT REQUESTED
Line A-f. Enter total cash disbursements through date shown at top of form, for items
chargeable to Item l of Gross Project Cost. (Relocation Payments are not included in
Item 1 of Gross Project Cost.)
Line A-2. Enter the latest accepted estimate of Item l of. Gross Project Cost for the en-
tire project as shown on Form H-6220. Project Expenditures Budget.
Line A-3. Enter whichever is, the lesser of the following: (a) the amount of the Project;
Capital Grant specifically stated as a dollar amount in Part I of the Title I contract
for financial assistance pertaining to the project, or (b) the amount of the Project Cap-
ital Grant as shown in the latest accepted Form H-6200, Project Cost Estimate and Financ-
ing Plan.
Lines A-4 through 7. Self-explanatory.
PART B. PROGRESS IN ACQUISITION OF REAL ESTATE
Complete Part B only if a requisition for a project capital grant progress payment has
not been previously approved by HHFÅ.
Line B-f. Enter the latest accepted estimate of total real estate purchases as shown on
Form H-6220.
Line B-2. The same cost estimate as was assigned to a parcel of land in computing the
total shown on Line B-l shall be used for such parcel, if included, in computing this
entry. Compute this entry without regard to whether payment has been made for the real
estate acquired to date.
Line B-3. Self-explanatory.
7/16/64
FEDERAL GRANTS FINANCHNG 17–5-4
EXHIBIT C
SUGGESTED FORM OF OPINION AND CERTIFICATE OF LPA COUNSEL
RESPECTING FIRST REQUISITION FOR PROJECT CAPITAL GRANT
PROGRESS PAYMENT
Instructions: Prepare original for HHFA on letterhead of counsel.
1. I, the undersigned Attorney for (Insert corporate name of LP4) (herein
called the “Local Public Agency’’), have examined the record of all
of its proceedings relative to Requisition No. 1 for Project Capital
Grant Progress Payment in the amount of $ , dated
, 19 , in connection with urban renewal Project
No. , under Contract No. , by and between
the United States of America and the Local Public Agency.
2. It is my opinion that said proceedings have been taken and said
Requisition has been executed on behalf of the Local Public Agency,
by the proper officials, and in form, manner, and otherwise as author-
ized by law.
3. I hereby certify that no litigation of any nature is now pending
or threatened, either in State or Federal courts, to restrain or enjoin
the Local Public Agency from undertaking or carrying out said Proj-
ect, or in any manner questioning or affecting the power or jurisdic-
tion of the Local Public Agency so to act, or the validity of said Project,
proceedings, or Requisition [...] [except as follows:]
(Ea.plain eacceptions fully, giving appropriate citations)
4. I further certify that, within the 6 months immediately preceding
the date of this opinion, no legislation has been enacted which affects
the power or authority of the Local Public Agency to finance, under-
take, or carry out said Project, or its right to file said Requisition, or
which changes the organization of the Local Public Agency, or of its
governing body or the method of appointment or selection thereof, or
which in any manner affects the validity of said Project, proceedings,
or Requisition [...] [except as follows:]
(Ea:plain eacceptions fully, giving appropriate citations)
WITNESS my hand this day of 19—
(Signature, title, and address)
9/6/6]
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17–6–3
Section 3. Direct Federal Loans
Jnder a Loan and Grant Contract, the LPA may borrow funds
directly from the Federal Government at the interest rate specified in
the contract. This type of a loan is evidenced by a Project Temporary
Loan Note.
Since the LPA may also borrow funds on the open market under a
Federally-secured loan at interest rates which are normally lower than
the contract rate (see Section 17-6-4), the use of direct Federal loans is
limited.
CIRCUMSTANCES UNDER WHICH DIRECT FEDERAL LOANS WILL BE MADE
A direct Federal loan will generally be made only when a private
loan is not feasible for any of the following reasons:
(1) The LPA does not have the legal power to engage in private
financing.
(2) The LPA is unable to furnish a no-litigation certificate required
for the issuance of municipal obligations.
(3) Private financing cannot be arranged at an interest rate lower
than the project temporary loan interest rate.
(4) There is not sufficient time for orderly completion of the private
financing transaction before the loan funds will be needed.
(5) The amount of the loan required is not sufficiently large to jus-
tify private financing. A private loan of less than approxi-
mately $200,000 is not desirable.
DURATION OF REQUISITION PERIOD AND AMOUNT OF LOAN
The requisition period shall be limited to 3 months. The amount of
the loan shall be based on the cash needs for project expenditures and
Relocation Payments, less anticipated cash income, during that period.
In addition, both cash on hand at the opening of the loan period and
cash required as a working balance at the end of the loan period shall
be considered in calculating the amount of the loan. The calculation is
made on Form H-6208, Certification of Cash Needs (Section 17-6-4,
Exhibit B).
If calculation of the amount of the loan anticipates receipt of a capi-
tal grant payment or land proceeds, the LPA shall file a request for
consent to transfer funds from the Project Temporary Loan Repayment
Fund, in which they are initially deposited, to the Project Expenditures
Account (see Section 17-6-9).
REQUISITIONING FUNDs
To requistion loan funds, the LPA shall submit the documents identi-
fied in Section 17-6-4, Table 1, column (a).
2/1/60 I
17-6-3 FINANCING BORROWING FUNDS TO MEET PROJECT COSIS
HHFA REVIEW AND APPROVAL
If HHFA is not prepared to approve the requisition in the amount re-
quested, the LPA will be asked to cancel and void the Project Tem-
porary Loan Note filed with the requisition and to submit a new note.
Upon approval of the loan requisition, a check will be mailed to the
LPA. The check will be in the amount approved less any sums due
HHFA. The date borne by the check will be entered by the Govern-
ment as the delivery date of the Project Temporary Loan Note and
will be the date from which interest on the note will accrue.
2 - 2/1/60
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
Section 4. Federally Secured, Private Short-Term Lorins
Under a Loan and Grant Contract, the LPA may borrow funds on
the open market under notes which are secured by the Federal Govern-
ment. These notes are called Preliminary Loam Notes. They are secured
by a pledge by the LPA of its temporary loan rights under the contract.
By resolution, the LPA authorizes the issuance of a note called a Project
Temporary Loam Note (Escrow). It deposits this escrow note with the
Federal Government in an amount sufficient to repay the principal and
interest of the Preliminary Loan Notes. The Federal Government com-
mits itself to repay at maturity the principal and interest on the
Preliminary Loan Notes.
This commitment to repay is based on Section 102(c) of Title I, and
the full faith and credit of the United States is pledged to the payment
of the notes. Unless the LPA arranges through a new financing trans-
action, or otherwise, to repay the outstanding notes, the escrow note falls
out of escrow and the Federal Government deposits the proceeds of the
escrow note with the Paying Agent to repay the Preliminary Loan Notes.
The interest rate on a private loan must be lower than the project
temporary loan interest rate stipulated in the Loan and Grant Contract.
DURATION OF LOAN PERIOD
When borrowing on the open market, the LPA shall borrow for a
period of from 6 months to 12 months. The length of the period shall
be determined after taking into consideration (1) the estimated amount
of funds required in each month, and (2) the relationship between
added interest costs over a longer period and added administrative
costs from more frequent borrowings for shorter periods.
The loan requisition period shall end, insofar as possible, shortly after
the anticipated date of receipt of major proceeds to the project, in order
that the proceeds may be promptly utilized to repay all or part of the
outstanding loan.
The loan requisition period shall not extend beyond the estimated
project completion date.
AMOUNT OF LOAN
The amount of the loan shall be computed by subtracting from the
estimated gross cash needs for project expenditures and Relocation
Payments during the requisition period, plus cash required as an open-
ing working balance for the following period, the following:
(1) Cash estimated to be available at the opening of the requisition
period, including invested funds.
I/7/63 T
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
(2) Other cash expected to become available during the requisition
period in time to be utilized for project costs, including:
(a) Federal grant payments.
(b) Cash local grant-in-aid payments.
(c) Proceeds from disposition of land.
(d) Other income, such as proceeds from interest on invested
project funds.
If calculation of the amount of the loan anticipates receipt of capital
grant payments or land proceeds that are to be used to pay project
costs, the LPA shall file a request for consent to transfer funds from
the Project Temporary Loan Repayment Fund, in which they are initi-
ally deposited, to the Project Expenditures Account (see Section 17-6-9).
STEPS PREPARATORY TO FILING REQUISITION
Notes sold on the open market must be supported by marketable opin-
ion as to their legality by nationally recognized bond counsel. The
LPA shall submit for HHFA concurrence the name of the attorney or
firm of attorneys proposed to be designated as bond counsel.
The LPA shall furnish to bond counsel the documentation required
for the initiation of the private financing transaction, including the
Basic Note Resolution, Form H-3051, as soon as possible.
SUBMISSION OF REGUISITION DOCUMENTS
The requisition shall be submitted not later than 5 weeks preceding
the advertising date shown in the Private Financing Schedule (Exhibit
C).
The LPA shall submit to the HHFA Regional Office the documents
listed at the end of this Section, in Table 1, Column (b).
HHFA. APPROVAL OF REGUISITION DOCUMENTS
If the HHFA Regional Office approves the scheduling of the pro-
posed transaction, it will notify the LPA of the amount of the loan
tentatively approved, and will transmit the documents to be completed
in connection with advertising the sale of the Preliminary Loan Notes.
ADVERTISING THE SALE OF PRELIMINARY LOAN NOTES
All Preliminary Loan Notes to be advertised on the same date will be
published by the Daily Bond Buyer in a consolidated Notice of Sale.
After determining that bond counsel has no objection to proceeding
with the transaction, the HHFA Regional Office will prepare and trans-
mit to the Daily Bond Buyer the information required to advertise the
sale of the pertinent Notes pursuant to a consolidated Notice of Sale,
and will complete Form H-3087, Notice of Sale of Preliminary Loan
Notes (Exhibit L). The Regional Office will furnish to the LPA one
2 I/7/63
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
º
copy of the letter to the Daily Bond Buyer and two copies of Form
H-3087. If local publication of the Notice of Sale is required by State or
local law or by local policy, Form H-3087 shall be used for that purpose.
Reproductions of Form H-3087 shall be used to advise local banks and
financial houses of the proposed sale. Information in the consolidated
and individual Notices of Sale will be in substantial conformity. The
LPA shall check the Notice of Sale information contained both in the
letter to the Daily Bond Buyer and in Form H-3087 against its own
decisions and the instructions of the Regional Office.
Upon receipt from the Regional Office of copies of the letter to the
Daily Bond Buyer and Form II.3087, the LPA shall send a letter to the
Daily Bomd Buyer confirming the publication order.
The LPA shall check any locally published notice as soon as it be-
comes available and notify the Regional Office of any irregularity.
Upon local publication (on the date of publication, if possible), the
LPA shall obtain three dated and executed copies of the publisher’s
affidavit of publication and transmit one copy to bond counsel and one
copy to the Regional Office. Form H-3102, Affidavit of Publication
(Exhibit M), may be used for this purpose.
The Daily Bond Buyer will transmit an executed copy of the affidavit
of publication to the Regional Office, bond counsel, and the LPA.
At the time the Regional Office transmits a copy of completed Form
H-3087 to the LPA, it will also transmit two copies of Form H-3088,
Form of Proposal (Preliminary Loam Notcs) (Exhibit N), completed
except for the portions to be completed by the bidder. The LPA shall
reproduce Form H-3087 and H-3088 and distribute them to local banks
and investment houses and to prospective purchasers of the obligations
covered by the Notice of Sale.
The LPA shall promptly furnish copies of Form H-3088 to persons
who may inquire and maintain a list of those who make inquiries. The
Regional Office will furnish copies of Form H-3088 to persons who may
inquire of the Regional Office. No changes shall be made on Form
H-3088 without concurrence of the Regional Office.
SALE OF NOTES AND AUTHORIZATION OF TRANSACTION
On the day and hour specified for bid opening, the awarding official
on behalf of the LPA shall formally declare the bidding closed. The
LPA shall not open any bids or supplements to bids which are received
after the bid opening hour. Late bids or late supplements to bids sub-
mitted by telegram or otherwise shall be returned to the bidder un-
opened, with an explanation of the reasons for the action.
The LPA's decision as to the successful bidders and the Regional
Office’s concurrence by telephone in this decision must be completed
as soon as possible on the same day that the bids are opened. As soon
as the LPA has made its decision with regard to the awards, it shall
provide the Regional Office with the following information by telephone:
(1) Name and address of each bidder, including those bidders who
have submitted irregular or incomplete bids.
5/24/62 3
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
(2) Name and address of the Paying Agent named by each bidder
in each bid submitted.
(3) Aggregate principal amount of the Preliminary Loan Notes bid
for by each bidder in each bid submitted.
(4) Interest rate specified by each bidder for each bid submitted.
(5) Premium, if any, offered by each bidder in each bid submitted.
(6) Total number of Preliminary Loan Notes specified by each suc-
cessful bidder in each bid submitted.
(7) Preliminary Loan Note denominations specified by each success-
ful bidder in each bid submitted.
(8) Indication of the bids which the LPA desires to accept.
Upon concurrence of the HHFA Regional Office, which will be given
by telephone and later confirmed by letter, the LPA shall send tele-
grams of acceptance to the successful bidders. The telegrams shall be
signed by the LPA officer who is authorized to make the award. It is
not necessary for the LPA to hold a meeting of its governing body on
the bid opening date, provided that the LPA official has previously been
authorized to send a telegram accepting the successful bids.
The telegrams shall be confirmed by letter. A copy of each confirm-
ing letter shall be furnished to the Regional Office.
The telegrams accepting the bids shall be dispatched within 1 hour
of receipt of HHFA telephonic concurrence in the awards. Bidders
will ordinarily assume, in the absence of a notice of award during the
day the bids are opened, that they were unsuccessful.
Promptly following the award of bids, the HHFA Regional Office
will send to the LPA the forms of the proceedings required by the Re-
gional Office and bond counsel for the completion of the transaction
(see Table 1, Columns (c) and (d)).
Authorization Meeting of LPA Governing Body
As soon as practicable after the award of bids, the governing body
of the LPA shall hold a special or regular meeting for the purpose of
adopting the resolution authorizing the transaction. Form H-3080
shall be used for the initial private financing transaction and for sub-
sequent transactions if there are no Preliminary Loan Notes outstand-
ing.” Form H-3080a shall be used for all other transactions. The
resolution shall authorize the following actions:
(1) Issuance, sale, and delivery of the particular Preliminary Loan
Notes.
(2) Execution and delivery of the particular Project Temporary
Loan Note (Escrow).
(3) Execution of the particular Requisition Agreement.
(4) Closing of the sale of the particular Preliminary Loan Notes
pursuant to the Letter of Instructions (see Exhibit O).
1 Form H-3051 must be adopted before this resolution.
4 5/24/62
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
COMPLETION OF LOAN TRANSACTION
Submission of Documents to Regional Office
The LPA shall check the proceedings forms for accuracy and shall
consult the Regional Counsel with respect to any changes desired.
After adoption of the authorizing resolution, the LPA shall complete,
execute, and submit to the Regional Office the bond transcript docu-
ments listed in Table 1, Column (c), together with instructions as to
their disposition and the closing of the loan. These documents must be
received by the HHFA Regional Office at least 9 calendar days prior
to the Preliminary Loan Note (Closing) Date.
If bond counsel and each Paying Agent have their offices in the same
city, the LPA shall forward all of the executed Preliminary Loan Notes
directly to the Regional Office. If they do not have their offices in the
same city, one executed Note of each group awarded shall be transmitted
to bond counsel with a request that the Note or Notes be promptly ex-
ºrd and forwarded to the Regional Office by the most expeditious
Iſlali.
Submission of Documents to Bond Counsel
At the same time the LPA submits the bond transcript documents
to the Regional Office, it shall submit to bond counsel the documents
listed in Table 1, Column (d). If there have been any changes in or
amendments of the charter or bylaws of the LPA since the date of the
previous certification by bond counsel, one certified set of the proceed-
ings evidencing the changes or amendments shall be submitted to bond
counsel.
Completion of HHFA Action
When the Regional Office has received the required documents and
has completed its action with respect to them, it will:
(1) Approve Form H-656 and two executed copies of the Requisition
Agreement (Form H-3082 or H-3082a).
(2) Transmit one executed copy of the Requisition Agreement to
the LPA.
(3) Transmit to each Paying Agent:
(a) Three executed copies of the Letter of Instructions with two
counterparts of the Signature Certificate and Receipt.
(b) All of the Preliminary Loan Notes as executed by the LPA
and, with respect to the Payment Agreement appearing
thereon, the United States.
(4) Transmit to bond counsel one certified copy of the executed
Requisition Agreement and a certificate covering the status of
the Loan and Grant Contract.
5/24/62 - 5
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
Closing of loan Transaction
When the Paying Agent is prepared to accept responsibility under
the Letter of Instructions it will return a copy of that Letter show-
ing its acceptance. In the absence of unanticipated and unresolved
questions, generally on the date designated as the Preliminary Loan
Note (Closing) Date for the particular loan transaction, the Paying
Agent will disburse the proceeds from the sale of the Preliminary Loan
Notes in accordance with the Letter of Instructions.
Ó 5/24/62
TABLE 1
PROJECT TEMPORARY LOAN DOCUMENT SUBMISSION REQUIREMENTS
DIRECT SEC PRIVATE
FEDERAL || FEDERALLY SECURED, PRIWA
T)OCUMENT TIEMPOR- TEMPORARyióAN
ARY LOAN
Submit After Sale
Submit Submit of Notes
Form e º With With
No. Title Reference Requisition || Requisition TO TO Bond
(a) (b) EIHFA. Counsel
(c) (d)
H-656 Requisition for Project Temporary Loan Pay- Exhibit A Orig. Orig.
ment
FI-656A Memorandum copy of Form H-656 3 3
H-6208 Certification of Cash Needs Exhibit B | Orig. + 2 Orig. + 2
IH-6206 Schedule of Urban Renewal Insurance Coverages|| Section G º
(if not previously submitted or if insurance cov- . 17-2-1, Orig. + 1 Orig. + 1
erage has been modified since last submission) Exhibit, C
H-3()60 Opinion and Certificate of LPA Counsel Exhibit D Orig.
H-3104 Opinion and Certificate of LPA Counsel Exhibit E Orig.
H-3051 Resolution Authorizing the Issuance of Certain 1 l
Project Temporary Loan Notes (basic note reso- Certified Certified
lution) (if not previously submitted) Copy COpy
H-3057 ‘‘Particular ’’ Note Resolution of LPA Governing| Exhibit F 1
Body Authorizing Issuance of Project Temporary Certified
Loan Note. COpy
H-3080 Resolution of LPA Governing Body Authorizing l Orig.
Sale, Issuance, and Delivery of Preliminary Loan Certified
Notes (if there are no outstanding Preliminary copy
Loan Notes)
H-3080a Resolution of LPA Governing Body Authorizing l Orig.
Sale, Issuance, and Delivery of Preliminary Loan Certified
Notes (if there are outstanding Preliminary Loan copy
Notes) &
e º 1 Orig.
H-3047 |Extracts from Minutes of Meeting of LPA Gov-| Exhibit G. 1 Certified
& erming Body Certified Copy
H-3047b Copy l Ori
TIgº.
H-3047a Notice of Special Meeting (if meeting of LPA| Exhibit H 1 Certified g
governing body was a special rather than a regu- Certified Copy
lar meeting) COpy e
- - l Orig.
H-3048 |Certificate of Recording Officer Exhibit, I 1 igned
signed Slgne
H-3052 |General Certificate of LPA Exhibit J 2 executed 2 executed Orig.
copies COples
signed, signed,
sealed, & sealed, &
attested attested
H-3062(a) |Project Temporary Loan Note, or comparable Exhibit K Orig. Orig.
form of note signed, signed,
Sealed, & sealed, &
attested attested
H-3082 Requisition Agreement (if there are no outstand- 2 executed
ing Preliminary Loan Notes) COpleS
H-3082a Requisition Agreement (if there are outstanding 2 executed
Preliminary Loan Notes) Coples
FI-3084 Letter of Instructi e - e. 3 executed
IłSLI'll Cl;1On S Exhibit, O copies for
each paying
agent
H-3085 Signature Certificate and Receipt Exhibit P 3 executed | 1 executed
copies for copy
each paying
agent
H-3081 Preliminary Loan Note Exhibit Q All 1 executed
executed note of
notes” each group
awarded "
H-3101 Certificate as to Legislation (if State legislature| Exhibit R 1 executed Orig.
is or recently has been in session) copy
* See instructions under the subheading “Submission of Documents to Regional Office.”
i
§
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING
17-6-4
EXHIBIT A
H-656
(9-601
PROJECT N AME f /ſ/S #8 tº X FC} R USE OF-' HHHA
HOUSING AND HOME FINANCE AGENCY D.O. VOUCHER NUMBER
URBAN RENEWAL ADMINISTRATION
- PROJECT NU MB ER
REQUISITION FOR PROJECT TEMPORARY łł H F A VOU C H E R Nujº B & R

LOAN PAYMENT
CONT RACT NU145 ER .
DAY E PAID
HNSTRUCTIONS: Prepare original on Form ſt-656 and 3 memorandum copies on
Form, #-656A for HHFA. R E QUISIT to tº NU M E) ER
A. IDENTIFICATION (Corporate name of Applicant and address) B. PURPOSE OF REqui SITION (Check one)
D direct Financing with rederal FUNDS
PR+ VAT E FINANC tº G witH F EDER ALLY
5 ECU H E C F UNDS
C. APPLICATION
A Project Tempor Loan Payment in the amount of $ — under the above-cited contract is requested to aid in
flºº. the *::::::::::::::: project, and in accordance with the purpose specified in Block B. In return the Locaſ Public Agency
offers to the United States of America its Project Temporary Loan Notic No. in the principal amount of this requisition, or,
if this requisition be approved by the Government in a lesser amount, in the lesser amount so approved. The proceeds of said Note
will be used only in accordance with said contract. -
IT IS HEREBY CERTIFIED that (a) the Local Public Agency is not in default in the performance of said contract, (b) the salary
and wage payment provisions of said contract have been complied with, (c) appropriate insurance and bonding coverages are in
force in the manner and to the extent required by said contract, and (d) the statements contained herein are true and correct.
Corporate Name of Local Public Agency
By
Title
D
FOR USE OF HHFA. ONLY
. OPINION OF REGIONAL COUNSEL
I have examined the above, requisition and the documents required to substantiate it, including, particularly, the proceedings and
documents of the Local Public A.; relating to the Project Temporary Loan under such requisitiºn and supporting documents, and
have found the same to be legally satisfactory. In my opinion all conditions of a legal nature precedent to honoring said requisition
have been complied with, and said requisition is in order for payment in the amount which has been entcred in Block E below and
through the following process: (Check one)
[] ſºro R PAYMEN r THROUGH of Rºc T FIN ANC ING
proft PAY Mt. Nºt UN to ER A REQUlst T 1 on A GREEMEN t
Date Regional Counsel
E. APPROVAL
Approved for payment in the amount of $ .
HOUSING AND HOME FINANCE ADMINISTRATOR
By
Date Regional Director of Urban Renewal, Region
F. ACCOUNTING CLASSIFICATION
D.O. SYM Bou. DEscR1 Prion A MOUNT
86X4034 Urban Renewal Fund, Office of Administrator,
Housing and Home Finance Agency
GPO 90o 7 52
7/3/6]
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT B
H–6208
(2-60)
PROJ ECT N AME
HOUSING AND HOME FINANCE AG ENCY
URBAN RENEWAL ADMINISTRATION PROJECT N tº 3 ER
CERTIFICATION OF CASH NEEDS C G H H R A CT NUMBE
- - - - § #r
(In Support of Project Temporary Loan Requisition)
INSTRUCTIONS: Prepare or it in a 1 and 2 con fo rated copies for HHPA. Before cow- * ! { **
pl et in 4 Block a 4 through F. comple t e Support in f Sche du f as on re r or se side. RELATE S T O REQU $ T | ON H J ºf ER
A. PURPOSE OF CERT! FICATION 8. LuAR REQUIS iTi OH PER100
[ ] SUPPORTS REQUt S if iON FOR DI RECT FIN ANC NG (WITH FEDERAL FUNOS)
From 19—

[ ] SUPPORTS REQU S IT | 0 tº FOR PR VAT E F I R ANC MG w I TH FEO ER ALLY-
SECURED FUND $ ) To ... iQ
C. EST IMATED CASH MEEDS TO MEET PROJECT EXPER:0: TURES ASD $ºi.0CATION PAYMENT3
C-1 || Gross cash needs for project expenditured a tº Pelocut on Partnen tu for the loan
period (derived from latest Form H-690 atºd to be expei.dod generally as shown $
in Schedule 1) (fros. Schedule 1 , f irie 7)
C-2 (Add) Cash required os an operling working balance to meet first two weeks' re- $
quiroments following tha loom period shown in Płock B
C-3 || (Less) Estimated cash on hand at start of locn period ( from Schedule 2, 1 in a 5) $
C-4 Cash local qſonts-in-aid to be received frt time to use for project
expenditures during loan period
C-5 Other cash to be roceived in tune to use for project expenditures during
loan period, includirºg anour:t of proceeds from saie or retention of land
to be transferred to Project Experiditures Account ( I dent i ty)
C -6 Total available cash ( sum of f l n e o C-3, C-4, and C-5) $
C-7 || IWet cash needs to ineet project expenditures cnd Pelocation Fayments $
( to ta I of Line a C-1 and C-2, in in us C-6)
9. EST IMATED CASH MEEDS TO REPAY OUTS'ſ Akſ) KG 20% HS
D-1 || Arnount required to pay principal of outstanding loot is
(a) Project Temporary Loin Notes
NOTE # Uſk.8 ER OUTS, I & 8 L) : h (, PR W HC PA I. A fºu NT
$
$
(b) Preliminary loon fºotoº
Sº Ri IS *4; U; I f Y ºf E OUIST ANO | NG PR | NC 1 PAL AMOUNT
$.
$
D-2 (Less) Cash on hand to be used to repay Preliminary Loan Niotes $
( from Schedu ſe 3. 1 in e 4)
D-3 Project Capital Grant Progress Payments to be received in time to be used
for repayment of above notes ( or it any amount shown on Schod. 3, line 3)
D-4 Proceeds from sale or retention of Prºject land to be received in time to
be used for repayment of above notes &
D-5 Other cash to be unod to repay notes (Ident ify.)
D-6 Total available cash ( sum of Lincs D-2, D-3. D-4, and D-5) $
D-7 Net cash needs to repay outstanding loans during loan period $
( to t aſ of Lines D-1 (a) and (b), ºn in us D-6)
E. EST |}{ATED CASH TO BE BORROWED
E-i | Sum of Lines C-7 and D-7 $
* Do not include land proceeda unless title has boen bearched, the title company has disposed of all titio quoptions, and the terms of tho gales
contract are firm and agreed to by all partica. Do not include proceeds which are to be transferred to Project Experiditures Account.
(OVER)
7/3/61
-o-Rowing runo-ro M--PROJECT CO-T- FINAN-INº. 17-
ºx-IBIT B (Page 2)
-------------
T---------------------------
---------------------------------
-----------
---------------------------------
---------.
T-T-I-7
-ºn- rtiºn-
-III-
-Pºo-o-º-out---
--- *:::: --- --- ------------------
º º ºº:: ---------------
----------- - ----------- -
--------- ---------
------ ------
*- ºrrºr-ra
.
--Du----------------------Han--------------------
------------------------- ---------
tº-º-º-º-º-º-º-º-º-º-º-º:
- -
-
- - in º
-º-º-º: -
tº-------------, - -
-------- tº---- ----------------- --
---> - --
tºº--------------------------
-ul---, -º-o-ºw-on-Hana--a-Pa-ºr-tº-ºn--------------,
mººn-º-º-º-ºw-º-º-º- -
- - - - Pº
ºil. ºn-ri
(-)--------------------
4) -------------- -


17-6-4 FINANcing BORROWING FUNDS TO MEET PROJECT COSTs
EXHIBIT B (Page 3)
INSTRUCTIONS FOR PREPARING FORM H-6208, CERTIFICATION
OF CASH NEEDS -
NOTE: These instructions are limited to those items of Form
H-6208 which are not self-eaplanatory or not eacplicitly cov-
ered by policies in Sections 17-6-3 and 17-6-4. -
BLOCK B. LOAN REQUISITION PERIOD
Direct Federal Financing
The beginning date is the date when it is estimated that the Federal
government will honor, through payment, the related Form H-656,
Requisition for Project Temporary Loan Payment. This date should
not be later than 2 weeks from the date entered in Block F.
Private Financing
Enter on the first line as the beginning date of the requisition period
a date shown in Column (4), “Preliminary Loan Note (Closing)
Date,” of the Private Financing Schedule in Exhibit C, which is ap-
proximately 8 to 10 weeks after the date entered in Block F.
After determining the duration of the loan period, locate the last
month of the loan period in Column (5), “Preliminary Loan Note
Maturity Date,” of Exhibit C, and enter this date on the second line
as the maturity date. For example, if the beginning date on Line B-1
is 4-18-61 and the loan period is to extend for 6 months, the closing
date in Column (5) of Exhibit C will be 10-20-61. -
BLOCK E. ESTIMATED CASH TO BE BORROWED.,
If Form H-6208 supports a requisition for direct Federal financing,
round the Line E-1 amount to the next highest $1,000. This is the
amount to be entered on Form H-656.
If Form H-6208 supports a requisition for private financing, compute
the amount to be entered on Line E-1 as follows:
(1) Add Lines C.T and D.7.
(2) Subtract from the total obtained in (1) above the amount of
interest, computed at the contract rate, which is estimated to be
paid on the amount to be borrowed under this requisition and
which is included in the Line C-1 amount. Round the resultant
amount upward to the next highest $1,000. This is the principal
amount of the Preliminary Loan Notes to be advertised.
(3) Restore the interest deducted in (2) above by adding it to the
rounded amount obtained in (2) above. Round the resultant
amount upward to the next highest $1,000. This is the face
amount of the Project Temporary Loan Note(s) (Escrow) to
be entered on Line E-1 and on Form H-656. -
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING T 7-6-4
EXHIBIT B (Page 4)
SCHEDULE 1. GENERAL PURPOSES FOR WHICH FUNDS ARE TO BE USED
Enter estimates on Lines 1 through 7 on the basis of the latest sub-
mission of Form H-690, Quarterly Report for Financial and Budget
Review, Part 3, “Review of Project Expenditures Budget.” While
in most instances the Schedule 1 entries will not be identical with
those on Form H-690 because the loan requisition period will not coin-
cide with the quarterly reporting periods, the estimates recorded in
Schedule 1 should reflect the same bases as those used in the most re-
cently submitted Form H-690.
If Form H-6208 supports a requisition for private financing, include
on Line 4 a sum sufficient to pay in full: (1) if not previously provided
for, unpaid interest on the outstanding principal amount of the Project
Temporary Loan Notes described under Line D-1 (a) up to the date
on which they will be repaid and interest on the outstanding Prelimi-
nary Loan Notes listed under Line D-1(b) to the date of their ma-
turity; and (2) a sum, computed at the Project Temporary Loan in-
terest rate set forth in the Loan and Grant Contract and rounded to the
next highest $1,000, sufficient to pay the interest on the new Prelimi-
nary Loan Notes involved in the private financing transaction for the
loan requisition period shown in Block B.
2/12/64
BORROWING FUNDS TO MEET PROJECT COSTS
FINANCING 17-6-4
GROUP
NUMBER
(1)
65-9
65-10
65–11
65-12
66-1
66-2
66-3
66-4
66-5
66-6
66–7
66-8
66-9
66-10
66-11
66-12
67-1
67-2
67-3
67-4
67-5
67-6
67-7
67–8
67-9
67–10
67–11
67-12
EXHIBIT C
PRIVATE FINANCING SCHEDULE
ADVERTISING
DATE 1
(2)
8-3-65
9-7-65
10-5-65
10-26-65
12-7-65
1-5–66
(Wed.)
1–25–66
3-1-66
4–5–66
5-3-66
5-31-66
6-28-66
8–2-66
9-7-66
(Wed.)
9-27-66
11-9-66
(Wed.)
12-6-66
1-4-67
(Wed.)
1-24-67
2–28-67
4-4-67
5-2-67
5-31-67
(Wed.)
6-27-67
8-1-67
9-6-67
(Wed.)
9-26-67
11-8-67
(Wed.)
BID OPENING
DATE 1
(3)
8-17-65
9-21-65
10-19-65
11-9-65
12-21-65
1-18-66
2-8-66
3–15-66
4–19–66
5-17-66
6-14-66
7–12–66
8-16-66
9–20–66
10-11-66
11-22-66
12–20–66
1-17-67
2–7-67
3-14-67
4-18-67
5-16-67
6-13-67
7-11-67
8-15-67
9-19-67
10-10-67
11-21-67
PRELIMINARY
LOAN NOTE
(4)
9-14-65
10-19-65
11-16-65
12-7-65
1-18-66
2-15-66
3-8-66
4–5–66
5-10-66
6-7-66
7-12-66
8-9-66
9-7-66
(Wed.)
10-18-66
11-7-66
(Mon.)
12-20-66
1-17-67
2-15-67
(Wed.)
3-7-67
4-4-67
5-9-67
6-6-67
7-11-67
8-8-67
9-6–67
(Wed.)
10-17-67
11-6-67
(Mon.)
12-12-67
PRELIMINARY
LOAN NOTE
(CLOSING) DATE 1 MATURITY DATE 1
(5)
9-17-65
10-22-65
11-19-65
12-10-65
1-21-66
2-18-66
3-11-66
4-8-66
5-13-66
6-10-66
7-15–66
8-12-66
9-9-66
10-21-66
11-10-66
(Thurs.)
12-23-66
1-20-67
2-17-67
3-10-67
4-7-67
5-12-67
6-9-67
7-14-67
8-11-67
9-8-67
10-20-67
11-9-67
(Thurs.)
12-15-67
* Dates in Columns (2), (3), and (4) are Tuesdays unless otherwise specified. Dates in
Column (5) are Fridays unless otherwise specified.
10/4/65




|BORROWING FUNDS TO MELIT PROJECT COST3 FINANCING 17-6-4
EXHIBIT D
OPINION AND CERTHFiCATE OF iPA COUNSEL
(DIRECT FEDERAL FINANCING)
EC
H-3060
(10–58)
SUGOESTED FORM OF OPINION OF LOCAL PUBLIC AGENCY S COUNSEL
RESPECTING REQUISITION FOR PROJECT TEMPORARY LOAN
INSTRUCTIONS: Pre ori for the Housing and Home Finance Agency on
letterhead of counsel,
Ret Application for Project Temporary
Loan Note Noe
(FSTCGETNESTEREOF TRTLSERITF)
Dear Sir!
I am an attorney-at-law admitted to practice in the State of e
As counsel for the in \the above-identified projec
my opinion, including certain factual statements requested by the Housing and Home
Finance Agency, is as follows t
l, I have examined the record of all proceedings of the
- relative
tº the IEEES OF HEETFrºſsGETEREFLEETNSEETNS: in the principal
amount of $ , in connection with Project No. i;
said Note being one of an authorized issue of $ aggregate
principal amount of such notes which are authorised to be outstanding at any one
time, I have also examined said Note as executed on behalf of the Local Public
Agency. Said Note, together with interest theréon, is payable to the United States
of America or order on demand, bears interest at the rate of
per centum ( £) per innum. Tº dated the
357 Of , 19 , is issued pursuant to a resolution adopted
WRHCTLocal Pub.L.ISTEency CITthe day of 2 Ø
covering the aforesaid authorized Issue, and a resolution Iſkewise adopted on the
day of 19 , providing for the execution and delivery of the
aforosaid partſ.Tºf Nº.and pursuant to the following constitutional and statutory
authority:
2, IT IS MY OPINION that:
(a) Said proceedings, have been taken, said resolutions have
been adopted, and said Note has been executed on behalf
of the Local Public Agency by its proper officials, in.
form, manner, and otherwise as authorised by law; and
• 1 -
3/22/60
17-6-4 FINANCING
BORROWING FUNDS TO MEET PROJECT COSTs
EXHIBIT D (Page 2)
3e
(b)
Said Note, when the United States of America shall have
accepted delivery thereof, made payment therefor, and
duly executed the legend appearing at the foot thereof,
will be a valid and legally binding obligation of the
Local Public Agency payable and secured in accordance
with the terms thereof.
I HEREBY CERTIFY that:
(a)
(b)
None of said proceedings and no authority for the
execution, issuance, sale, and delivery of said Note
have or has been repealed, rescinded, or revoked, and
said resolutions are in full force and effect;
No litigation of any nature is now pending nor to my
knowledge is threatened (either in State or Federal
courts) restraining or enjoining the execution, issuance,
sale, or delivery of said Note or in any manner question-
ing. or affecting the validity or security of said Note or
the validity of said proceedings /except as follows:7
l, I FURTHER CERTIFY that, within the six-month period immediately pre-
ceeding the date of this opinion, no legislation has been enacted which affects
the power or authority of the Local Public Agency to finance, undertake, or
carry out the aforesaid Project, or its right to issue said Note or any other
notes of the aforesaid authorised issue or to make provision for the payment
therefor in accordance with laws pertaining thereto, or which changes the
organisation of the Local Public Agency or of its governing body or the method
of appointment or selection thereof Zexcept as follows:7
3/22/60
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING
17-6-4
EXHIBIT E
OPINION AND CERTIFICATE OF LPA COUNSEL
(PRIVATE FINANCING)
Form Il-310,
(5–57)
OPINION AND CERTIFICATE OF LOCAL PUBLIC AGENCY'S AT TORNEY
l, I, the undersigned Attorney for
©ºein Ca º C
Public Agency") have examined the FeC6RTCFTRIISTICE proceedings relative to
the issuance of its Project Temporary Loan Note No. in the amount ºf
$ in connection with Project No. A said
Note being one arº, authorized issue of $ aggregate principal
amount of such notes which are authorized to be outstanding any one time. I have
also examined said Note an executed on behalf of the Local Public Agency. Said
Note, togethor with interest thereon, is payable to the United States of America
or order on demand, bears interest at the rate of
per centum ( X) per annum, is dated the
day of , 195_,Tis issued pursuant to a resolution
adopted by the 133al FüEIHGTAgency on the Tº day of 19–
covering the aforesaid authorized issue, and TFGsolytion se adop on the
- day of , 195__, providing for the execution of the
aforesaid particular Nots and the éelivery thereof in escrow to the United States
of America to be held and paid for by the latter in accordance with the terms and
conditions contained in that certain Requisition Agreement referred to in the
rosolution last above mentioned. , Said note is also issued pursuant to the
follow...ig constitutional and statutory authority?
*—
2. It is my opinion that:
(a) Said proceedings have been taken, said resolutions have been
adopted, and said Note has been executed on behalf of the
Local Public Agency by its proper officials, in form, manner
and otherwise as authorized by law; and -
(b) Said Note, when the United States of America shall have
accepted delivery thereof, made payment therefor and duly
executed the legend appearing at the foot thereof, will be
a valid and legally binding obligation of the Local Public
Agency payable and secured in accordance with the terms
thereof.
3, I HEREBY CERTIFY THAT:
(a) None of said proceedings and no authority for the execution,
issuance and delivery of said Note have or has been repealed,
rescinded or revoked, and said resolutions are in full force
and effect;
(SEE REVERSE SIDE)
17-6-4 FINANCING Borrowing FUNDs To MIT PROJECT costs
EXHIBIT E (Page 2)
(b) No litigation of any nature is now pending or threatened
(either in State or Federal courts) restraining or
anjoining the execution, issuance or delivery of said Note,
or in any manner questioning or affecting the validity or
ºw of said Note or the validity of said proceedings;
(6) Since 19_ no legislation has
$.". Histºrsythr-
—ar
Frrºrºfºrmitºfrºyºrºrºbºragency
to ::::::: "..."; Or :*: out the ::::::::: §
ts Gl,0 Or Oºhº floºg O O
#::::::: *:::::::: 4::: or te £º: fºr he
payment therefor in accordance with laws pertaining thereto,
or which changes the organisation of the Local Public Agency
or of its governing body or the method of appointment of
selection thereof,
WITNE83 my hand this day of ſº 193_*
-rºyºrºrrºrſºy-
Address!
J.):I
0 ſºlºſſºſº Pº -
! Jº frºm föß. ñāgāāHºy for you §§CºC
| govered by (b) or (c) of º 3 hereof, such exceptions should follow
º º, the subparagraph to which they pertain, Omit subparagraph ‘th,
! of Paragraph 3 hereof if Legiblature is not in session of date borne
0.
ſ
f
t
Opinion and Certificate provided that its last session wig adjourned
more than six months prior * ;: date of this Opinion Cert O
Q
Grafore, if
said subparagraph s to be ing
5 flºº tºº. º-ºº:
luded, insert
º l "I
therºin the




















BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
EXHIBIT F
FCRR OF *PARTICULAR” NOTE RESOLUTION OF LPA
GOVERNING BODY AUTHORIZING ISSUANCE
OF PROJECT TEMPORARY LOAN NOTE
INSTRUCTIONS: Form H-3051, the Basic Note Resolution must be adopted be:
fore the “Particular” Note Resolution is adopted by the LPA governing body.
Special attention is called to this point if the two resolutions are adopted at the
same mecting.
The title, style of enacting clause, requisite approval, and where required, publica-
tion of the “Particular” Note Resolution should conform to applicable law.
A signed Certificate of Recording Officer (Exhibit I) is to be attached to the copy
of the resolution, with minute extracts (Exhibit G).
H-3057
(7-57)
RESOLUTION AUTHORIZING THE EXECUTION
AND DELIVERY OF A CERTAIN PROJECT
Tº:PORARY LOAN NOTE IN CONNECTION
WITH PROJECT NO.
WHEREAS the
(herein sometimes called EHFTLSCETFUSITETAgencyTy HaSTITGTERTISTREEE
to file a requisition, together with the necessary supporting documents,
with the United States of America (herein called the "Government") re-
questing a payment on account of the Project Temporary Loan provided for in
the Loan and Grant Contract and numbered Contract No.
(which, together with all supplements, amendments, and waivers, is herein
called the "Ioan and Grant Contract") by and between the Local Public
Asency and the Government, said Loan and Grant Contract being in connection
with a certain project of the Jocal Public Agency designated therein; and
WARREAS the Local Public Agency has determined to issue its Project
Temporary Loan Note as security for such payment:
!'O', THERFFORE, BE IT RESOLVFD by the
of the as follows:
l. That pursuant to the provisions of a Resolution entitled:
duly adopted by the Jocal Public Agency on the day of
19 the
and the - of the Local Public Agency
are hereby authorized and directed to prepare and execute a note, authorized
by said Rosolution, in the principal amount of
Dollars ($ ), or,
if the Government shall only approve said requisition for a lesser amount,
in the lesser amount so approved hy the Government. Such note shall bear
interest from the date of the acceptance of the Local Public Agency's
delivery thereof and the payment thercfor by the Government; shall be
2/1/60
17-6-4
FINANCING BORROWING FUNDS TO MEET PROJECT COSTs
EXHIBIT F (Page 2)
H-3057 (Con.)
(7–57)
dated the day of , 19 ; shall be designated
Project Temporary Loan Note No. shall bear a statement at the foot
thereof in substantially the following forms
"Delivery of this Note was accepted and payment therefor
made on the day of , 19 º
UNITED STATES OF AMERICA
Housing and Home Finance Administrator
By
*;
and shall not be valid until said statement is duly executed on behalf of
the Government. The is hereby authorized
and directed to deliver such note to and accept payment therefor from the
Government, and the aforesaid officers are hereby authorized and directed
to do all acts and things necessary for the execution, sale, and delivery
of such note.
2. That the proceeds of such note shall be deposited and disbursed
only in accordance with the provisions of the Loan and Grant Contract,
unless otherwise approved by the Government,
3. That this Resolution shall take effect immediatelye
• 2 -
2/1/60
BORROWING FUNDS TO MEET PROJECT COSTS
FINANCING 17-6-4
INSTRUCTIONS: Prepare with respect to each separate resolution.
the respective copies of the duly certified Basic Note Resolution (Form H-3051)
and Particular Note Resolution (Form H-3057), or Resolution Authorizing the
Sale, Issuance, and Delivery of Preliminary Loan Notes (Form H-3080 if there
are no Preliminary Loan Notes outstanding; Form H-3080a for all other trans-
EXHIBIT G
FORM OF EXTRACTS FROM MINUTES OF MEETING
OF LPA GOVERNING BODY
actions).
H-307
(7-57)
KXTRACT3 FROM THE MINUTES OF A
MEETING OF THE
OF THE
Hº). ON THE DAY OF ; 19
The of the
met in meeting at
in the City of - ſº , at
o'clock M., on the day of — ”—
the place, hour, and date duly established for the holding of such meetings
The called the meeting to order and on
roll call the following answered present:
jº sº
> º
zº __
...) }
and the following were absent: .
–0 fº
—? o
The declared a quorum present,
º, º ſº. 4 º' ºf {} {} {} {}
Attach to
3/22/60
I7-6-4 FINANCING DORAOWING RJNDS TO M ºr PROJECT COº
EXHIBIT G (Page 2)

L-304
(7–37
A Regolution entitleds.
was introduced by Mºre ©
said assolution was then read in feu and discussed and considered.
Mºre then moved the adoption of the Resolution
as introduced and read, Mr. seconded the
motion, and, on roll call, the following voted "Aye"s :
* * *u-s “a “r.
- ©
The - ther-poa declared the actice carried
and the Resolution adopted as introduced and read,
{} { } { } { } { } { } { } { } {}.
There being no further business to come before the meeting, won
motion duly made and seconded, the meeting was adjourned.
$/º/C0
BORROWING FUNDS TO MEET PROJECT COST5 FINANCING 7-6-4
EXHIBIT H
FORM OF NOTICE OF SPECIAL MEETING
INSTRUCTIONS: If the meeting of the LPA governing body was a p. rather
r
than a regular meeting, include the following statement in the extract
(Exhibit G).
om minutes
He-307a
(7-57)
The reported that this special meeting was
convened pursuant to a duly dated and signed Notice of Special Meeting
which was - each in due times
form, and manner as required by law, The read
* original of the notice and certificate" set forth below, and tº *
was ordered spread on the minutes, as follows:
NOTICE AND CERTIFICATE
le NOTICE OF SPECIAL Mººr LNG TO THE
o:Tºº
Notice is hereby given that a special meeting of the -
–FF-FF-
will be held at
in the
- 2
the regular ReetſRGITISCOTEREFSOFTE o'clock. H., on the
day of TT5 , for the purpose of
IRTFORTERSTUFFSETSTERRECEIRETERYOTECTBUSTRSSSTRICHTºy
properly come before such meeting.
Dated this day of , 19 ©
2, CERTIFICATE OF SERVICE
I, P
of the
of the
HEREBY CăRTTFYTººt on the day of _, 19 I
served a true copy of the foregoing Notice of Special Meeting on each
and every of the
of the - – - in the
following manners *
WTRESSSTRyTERETERIET: day of a 19 e
• l-a -
3/22/60
17-6-4 FINANCING Borrowing PUNDi To Misr Project costs
EXHIBIT I
ForM of cºrnficate of Recording officer
INSTRUCTIONS: Attach a signed copy to each copy of resolution, with minute
extracts, of the LPA governing body. py py y *as

B-3048
(7-57)
CERTIFICATE OF RECORDING OFFICER
The undersigned HKRKDY CERTIFIES that:
f l. He is the duly appointed, qualified, and acting
of the -
—Jirai-
called tº TREETEE77, ETFFFGrºß-RºtREFSF, TESluding the
©
winutes of its proceedings;
- 2. The annexed copy of extracts from the minutes of the
meeting of the Local Public Agency, held on the day of
19 is a true, correct, and compared copy of the whole of Q C
of said meeting on file and of record insofar as the same relate to the resolution
referred to in said extracts and to the other matters referred to
3. 'Said meeting was duly convened in conformity with all applicable
requirements; a proper quorum was present throughout said meeting and the resolu-
tion hereinafter mentioned was duly proposed, considered, and adopted in conformity
with applicable requirements; and all other requirements and proceedings incident
to the proper adoption of said resolution have been duly fulfilled, carried out,
and otherwise observed; •
li. He is duly authorised to executo this Certificate; and
5. The copy of the resolution annexed hereto entitled:
is a true, correct, and compared copy of the original resolution referrod to in
said extracts and as finally adopted at said meeting and, to the extent required
by law, as thereafter duly signed or approvsd by the proper officer or officers
of the Local Public Agency and duly published, which resolution is on file and
of record,
WITNESS my hand and the seal of the Local Public Agency, this day
*- º Q-
of
lsEAL)
3/22/60
BorrowING FUNDS To MEET ProJECT costs
FINANCING 17-6-4
INSTRUCTIONS: If any exception is made in Paragraph 8 of this form and if,
since the date specified in Paragraph 8, there have been any changes or amendments
of the charter or by-laws or other proceedings with respect to the matters enumer-
ated in that Paragraph, submit two certified copies of each change or amendment,
each accompanied by certified extracts from the minutes of the proceedings of the
EXHIBIT J
GENERAL CERTIFICATE OF LPA
LPA pertaining thereto.
R-3052
SUGGESTED FORM OF GENERAL CERTIFICATE (7-57)
OF LOCAL PUBLIC AGFNCY
INSTRUCTIONS: Prepare two signed copies for the Housing and Bose Finance Agency
on plain stationerx- -
GENERAL CERTIFICATE
I, , DO HEREBY CERTIFY
as follows:
l, I am the duly appointed, qualified, and acting -
of the 2 (ERSITCITICTERT
*Local Public Agency").TIn such capacity, I am custodian of its records and an
familiar with its organization, membership, and activities,
2. The proper and correct corporate title of the Local Public Agency is
3. The Local Public Agency was duly created pursuant to the authority of the
constitution and statutes of ſ)
including, particularly, º-
- , and was duly organised on the
day of , 19 ; and, since the date of its organisation, the
Local Public Agency has continued to exist without interruption in the performance
of its public corporate purposes, - -
li. The names and dates of election or appointment, and the dates of the
beginning and ending of the terms of office, of the members of the governing body
of the Local Public Agency and of its principal officers are as follows:
Date of Date of Con- Date of Ex-
Election or mencement of piration of
Wame and Office (s Appointment Term of Office Term of Office
ÜßFSTORE porsøTSEFSFTTore than GTER-E-
ity, indicate dates pertaining to each position)
2/1/60
17-6-4 FINANCING
BORROWING FUNDS TO MEET PROJECT COSTS
y
EXHIBIT J (Page 2)
5. Each of the above-nnmød officors required to do so has duly taken and filed
his onth of office and each of them legally required to give bond or undertaking has
filed such bond or undertaking in form and amount as required by law and has
otherwise duly qualified to act in the official capacity above designated, and each
is the acting officer holding the respective office or offices stated beside his
In 3716 e
6. None of the above-named, officers is ineligible to hold or disqualified from
holding, winder the provisions of applicable law, the rospective office, specified
above, which he holds,
7, None of the above-named is an officer or
employee of the City of , TIAdjust to conform to
legal requirements. I
8. Since - , 19_, there have been no changes in or
amendments to the charter, by-laws, ordinances, resolutions, or proceedings of the
Local Public Agency with respect to:
(a) The time and place of and other provisions concerning regular
meetings of the Local Public Agency;
(b) The provisions concerning the calling and holding of special
meetings of the Local Public Agency and the business which may
be taken up at such meetings;
(c) The requireme..ts concerning a quorum; *
(d) The manner in which the charter or by-laws of the Local Public
Agency may be amended;
(e) The requirements regarding the introduction, passage, adoption,
approval, and publication of resolutions, ordinances, or other
measures, relating to the soproval and execution of contracts
and the authorization, award, exccution, or issuance of bonds,
notes, or other obligations of the Local Public Agency;
(f) The officers required to sign, countersign, or attest contracts,
bonds, notes, or other obligations of the Local Public Agency;
(g) The office of the Local Public Agency; or
(h) The seal of the Local Public Agency;
except as follows:
[Here list all exceptions, briefly but properly identifying cach.
If exceptions are listed, two separately bound, duly, certified
complete copies of each such change or amendment, each accompanied
by certified extracts from the minutes of the proceedings
pertaining thereto, must be transmitted with this Gcneral
vertificate. If there are no exceptions, so state. I
9. The seal impressed below, opposite my signature, is the duly adopted,
proper, and only official corporate seal of the Local Public Agency.
I: E.T.:...SS “HºOF I have hereunto set my hand and the duly adopted official
seal of the Local Public àJency this day of , 19 ©
[SEAL)
2/1/60
BorrowING FUNDs To MEET ProJECT costs FINANCING IZ-6-4
EXHIBIT K
PROJECT TEMPORARY LOAN NOTE
INSTRUCTIONS: This Note or comparable Note, as prescribed by the
Basic Note Resolution, must not be defaced or bear erasures. The
number and date of this Note must correspond in form and in detail
: the amount, number, and date given in the particular authorizing
resolution.
In lieu of this Form, Form H-3062 shall be used for the preparation of
initial and all subsequent Project Temporary Loan Notes under a
Basic Note Resolution of the LPA governing body prepared on any
Form H-3051 dated prior to 7-59.
3/22/60
17-º-º-MAN-INº.
BoºtoWiNo funds to M- project coºrs
ExHºli. K. (Page 2)
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- -
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- º--------------------------- ****
--------------------------------------.
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º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º-º:
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BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
EXHIBIT L
H-3087
NOTICE OF SALE (ll–61)
OF
$ PRELIMINARY LOAN NOTES
OF
• 19–
SEALED PROPOSALS will be received by the above-identified local public body
corporate (hereinafter called the "Local Public Agency") at
in the City of , until, and publicly
opened at one o'clock, P.M., Eastern Time, on • 19—
for the purchase of $ of notes of the Local Public Agency £5 be
known as "Preliminary Loan Notes 7 Series )," being issued to aid in
financing its Urban Renewal Project, designated Project No. &
The United States of America, acting by and through the Housing and Home Finance
Agency, has agreed to make a loan under Title I of the Housing Act of l919, as amended
(l;2 U.S.C. ll,50 et seq.), to the Local Public Agency to assist the latter in under-
taking and carrying out such Project. By authority of said Act and with the agreement
of the Local Public Agency, the said Notes are to be unconditionally secured as to the
payment of both principal and interest by the United States of America. The full
faith and credit of the United States will be pledged to such payment under an
unqualified payment agreement endorsed on each of the Notes. Under said Act, such
agreement is required to be construed by all officers of the United States separate
and apart from said loan agreement and is incontestable in the hands of a bearer
thereof.
THE NOTES will be dated , l9 , will be payable to bearer on
, 19 , will bear interest from their date to their maturity at the rate
or rates per annum fixed in the proposal or proposals accepted for the purchase of such
Notes, will be issued in such denominations, and both principal and interest thereof
will be payable at such incorporated Bank having trust powers or incorporated Trust
Company, as the purchaser designates in the proposal. Such Bank or Trust Company must
be a member of the Federal Reserve System, or of the Federal Deposit Insurance
Corporation, and must have an unimpaired capital and surplus of not less than the
aggregate principal amount of Notes designated in the proposal or proposals submitted
by the purchaser; provided, however, that such unimpaired capital and surplus need not
exceed One Million Dollars. The Notes will provide that they are not valid until after
such Bank or Trust Company has signed the agreement, appearing on each Note, to act
as paying agent. The Notes will be transmitted to such Bank or Trust Company for
delivery to the purchaser upon receipt and disbursement by such Bank or Trust Company
of the purchase price thereof in accordance with instructions from the Local Public
Agency. After taking delivery of the Notes, the purchaser shall obtain the signature
of such Bank or Trust Company upon the Notes as aforesaid. All fees or charges, if
any, of such Bank or Trust Company shall be paid by such purchaser.
SADD NOTES will be special obligations of the Local Public Agency and will be
secured by a requisition agreement between the Local Public Agency and the United
States of America under the terms of which agreement the United States of America
agrees to lend the Local Public Agency prior to the maturity of said Notes an amount
sufficient to pay the principal and interest of all said Notes and agrees to cause so
much of the proceeds of such loan as shall be sufficient to pay the principal of and
interest upon any of said Notes to be deposited at the respective Bank or Trust
Company at which said Notes are payable for the benefit of the holder or holders
- l -
12/4/6]
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT L (Page 2)
thereof. Under the proceedings authorizing said Notes, the proceeds of such loan
payment will be irrevocably pledged first to the payment, at maturity, of the
principal of and interest on said Notes.
THE WALIDITY of the Preliminary Loan Notes and of said requisition agreement will
be approved by
, and such attorney's opinion will be
furnished to the successful purchaser without charge.
ALL PROPOSALS for the purchase of said Notes shall be submitted in a form approved
by the Local Public Agency and shall be enclosed in a sealed envelope, addressed to
the Local Public Agency, which should be marked on the outside "Proposal for Preliminary
Loan Notes." Copies of such form of proposal may be obtained from the Local Public
Agency at the address indicated above. Proposals may be submitted subject to completion
pursuant to telegraphic instructions which must be received by the Local Public Agency
at or before the time above specified for the opening of proposals. In view of certain
statutory and policy limitations, no award of the Notes will be made at an interest
rate per annum which is not less than per centum ( %).
PROPOSALS may be for all or any part of the Notes, and separate proposals will
be required for each part of said Notes for which a separate interest rate is bid.
Said Notes will be awarded at the lowest interest rate or rates offered in the proposals,
without reference to premium; provided, however, that, as among proposals specifying
the same lowest interest rate, award will be made on the basis of the highest premium
per dollar principal amount of Notes specified in such proposals. No bid for less
than $50,000 principal amount of said Notes or for less than par and accrued interest
(which interest shall be computed on a 360-day basis) will be entertained, and the Local
Public Agency reserves the right to award to any bidder all or any part of the Notes
which such bidder offers to purchase in his proposal, upon the basis of such proposal;
provided, that if less than $50,000 principal amount of Notes is to be awarded to any
bidder, such bidder will be relieved of the obligation to purchase such Notes upon
written notice to the Local Public Agency within two days after notification of such
proposed award. If only a part of the Notes bid for in a proposal are awarded by the
Local Public Agency, the premium, if any, offered in such proposal shall be prorated,
and said Notes will be issued in denominations in the order of the lowest denominations
specified in such proposal; provided that one Note may be issued in a smaller
denomination than is otherwise specified. The further right is reserved to reject any
or all proposals.
SECTION 102(g) of the Housing Act of 1919, as amended (u2 U.S.C. ll,52), provides
as follows: "Obligations, including interest thereon, issued by local public agencies
for projects assisted pursuant to this title, and income derived by such agencies from
such projects, shall be exempt from all taxation now or hereafter imposed by the United
States." In the event that prior to the delivery of any of the Notes to the success-
ful bidder therefor the income received by private holders from obligations of the
same type and character shall be taxable by the terms of any Federal income tax law
hereafter enacted, the successful bidder may, at his election, be relieved of his
obligations under the contract to purchase said Notes.
By
12/4/61
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
EXHIBIT M.
H-3102
(10-53)
Arºmawr or Publication
State of
County of
, being first
duly sworn, deposes and says:
l. That he is the of
2 &
newspaper published in the city of ſº
State of º
2, That the W
* , of which a clipping from the newspaper
as published is attached hereto, was published in said newspaper on the
following date(s) • 19–
(etc.).
8worn and subscribed to before
me, a notary public in and for
County,
thūTāFar
• 19 .
(SEAL)
My commission expires 1
3/22/60
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT N
Form H-3088
(8–58)
FORM OF PROPOSAL
(Preliminary Loan Notes)
• *9–
Gentlement
For your Preliminary Loan Motes ( Beries ) in the
principal amount of $ Hºſe.
notes of said series dºorſbed in the Notice of Sale published in the
Bond Buyer on , 19 which notice of Bale is incorpo-
rated herein by reference, and is hereby made a part of this proposal, we will pay
you par and accrued interest to date of delivery plus a premium of $ o
8aid Notes shall bear interest at the rate of - -
Pºcont-Tºrºntº. Pryºrº Rºbºturity the RCT-TUCERT tº Principal of
and interest thereon shall be payable at
(Ferºn Gººd tº "Bº") Tºtº-CTET
cº and 8tate of , and the
same chall, be issued in denominations as follows:
It is understood and agreed by the undersigned that you may award all
or any part of the Notes bid for in this proposal upon the basis of the above bid,
and if only part of the Notes bid for in this proposal are awarded by you the
premium specified above shall be prorated and the Notes so awarded shall be issued
in denominations in the order of the lowest denominations specified ºbove, except
that one of such Motes may be issued in a smaller denomination than otherwise
The undersigned hereby agrees to accept delivery of and make payment for
said Motes at the Bank on the date thereof or as soon thereafter as the same may
be prepared and ready for delivery by you.
This proposal is subject to our being furnished, at your expense, with
an opinion approving the validity of said Notes and the validity of the requi-
sition agreement described in the aforesaid Notice of Bale, by the attorneys
designated by you in said Notice of Bale.
3/22/60
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
EXHIBIT O
H-3084
LETTER OF INSTRUCTIONS (2-62)
(Urban Renewal Program)
Gentlemen:
1. The
(herein called the "Local Public Agency") has sold an aggregate principal amount
of $ — , of its Preliminary Loan Notes, – Series
, Nos.
inclusive (herein called the "New Notes"), in connection with its urban renewal
project designated Project No. (being — of
its said Series, aggregating $ ), dated —,
19— , maturing , 19 — , to the purchaser and for the
price, including premium, plus accrued interest from the date there of to the
date of delivery and payment at the rate per day, as follows:
Note Numbers a 'rice Including
Purchaser (Inclusive) Prennium Interest Per Day
$ $
2. You are named as Paying Agent for the New Notes listed above and each
purchaser has agreed to bear all costs, if any, in connection with your func -
tions as such Paying Agent.
- 1 -
3/28/62
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT O (Page 2)
3. The New Notes, together with an executed counterpart of a "Signature
Certificate and Receipt" marked Exhibit "A", for each purchaser, are trans-
mitted here with. The New Notes shall be held by you in trust for the sole use
and benefit of the Local Public Agency until such time as said New Notes shall
have been paid for and the reupon you are to disburse the proceeds of said
New Notes by paying the following amount to each payee named below, for the
sole and only purpose of paying the principal of and interest on the following
designated Project Temporary Loan Notes of the Local Public Agency and the
principal of and interest to maturity on the following designated Series of Pre -
liminary Loan Notes of the Local Public Agency:
Designation of
Payee Arno unt Outstanding Notes
(a) Housing and Home Finance $ Project Temporary Loan
Agency—OA (see Para- Note(s) No(s).
graph 6).
(b) Preliminary Loan Notes
— Series
4. The difference, if any, between the purchase price of said New Notes
and the amount so disbursed by you in payment of such outstanding Project
Temporary Loan Notes and such Series of outstanding Preliminary Loan Notes,
designated above, shall be paid to the Local Public Agency.
5. When payment for the New Notes has been made and the proceeds dis-
bursed by you in the above manner, you are authorized and directed to:
(1) complete Paragraph 5 of said Exhibit "A" by inserting the amounts of
"Accrued Interest" and "Total Purchase Price" of said New Notes; (2) sign
said Exhibit "A", in the space provided, to evidence delivery and payment of
the New Notes; (3) date said Exhibit "A", in the witnessing clause below Para-
graph 6 thereof, as of the date of such delivery and payment; (4) upon instructions
from the purchaser the reof, sign the agreement to act as Paying Agent appear-
ing upon each of the New Notes; and (5) deliver the New Notes to the purchaser
there of together with one fully executed counterpart of said Exhibit "A". The
New Notes shall the reupon be and become the property of said purchaser.
6. Disbursement of the proceeds of the New Notes shall be made to the
respective payees (other than the Housing and Horne Finance Agency—OA) in
funds immediately available to such payee on the day not later than the day fol-
lowing payment for the New Notes, except that disbursements of an amount less
than $1, 000 to any such payee may be made by depositing a treasurer's, cashier's,
or certified check for such amount in the United States mails. Any disbursement
to the Local Public Agency in the amount of $1, 000 or more shall be made to
- 2 -
3/28/62
BORROWING FUNDS TO MEET PROJECT COSTs FINANCING 17-6-4
EXHIBIT O (Page 3)
as payee for the account of the Local Public Agency, which bank or trust company
is hereby designated by the Local Public Agency as its local depository bank for
such purpose. If your principal place of business is located in the City of New
York, N. Y., any disbursement made to the Housing and Home Finance Agency –
OA shall be made by delivery of a treasurer's, cashier's, or certified check to
an authorized representative of the Regional Administrator, Region I, Housing
and Home Finance Agency. Otherwise, a treasurer's, cashier's, or certified
check covering disbursement to the Housing and Home Finance Agency —OA
shall be mailed to the Regional Administrator, Housing and Horne Finance Agency,
identified in Paragraph 8 below, at the address shown in said paragraph, unless
he shall have elected to have it delivered to his authorized representative and -
you shall have received notice of such election prior to mailing such check. For
the purpose of delivery of the New Notes to the purchaser thereof, prior confir-
mation of the receipt of the respective amounts to be disbursed to the designated
payees will not be required. However, your obligations with respect to disburse -
ment of such funds will not be satisfied until the respective payees have received
such funds.
7. Not later than the stated date of maturity of the New Notes, funds will be
made available to you as Paying Agent for the purpose of paying the principal of
and interest upon said New Notes to their maturity. In the event that, as Paying
Agent, you receive funds, prior to the stated naturity date of the New Notes,
for the purpose of paying such principal and interest, you may, at any time after
you receive such funds, use such funds, to the extent necessary, to pay the
principal of and interest to maturity upon any of said New Notes thereafter pre -
sented for payment, and such payment may be made before maturity of said New
Notes. Any funds received by you as Paying Agent and not needed for the pay-
ment of the principal of and interest to maturity on the New Notes shall be trans-
mitted to the Local Public Agency.
8. Immediately upon receipt by you of funds for the payment of the New
Notes, you will telegraph to the Regional Administrator, Region , Housing
and Home Finance Agency,
day letter, collect, as follows:
"We have received funds sufficient to pay the principal of and
interest to maturity on Preliminary Loan Notes Nos.
(—Series ), Project No.
in the principal amount of $ t
issued by º
Paying Agent"
9. The New Notes, when paid, shall be marked "Paid and Canceled" and
returned to the Local Public Agency. A copy of your letter of transmittal shall
be promptly mailed to the Regional Administrator, Housing and Home Finance
Agency, at the address shown in Paragraph 8 above.
3/28/62
I7-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT O (Page 4)
10. Three signed copies of this letter are enclosed. If this letter sets forth
your understanding of your functions and duties as Paying Agent, please indicate
your acceptance on all three copies in the place provided the refor, retain one
copy for your files, return one copy to the Local Public Agency, and mail or
deliver the other copy to Messrs.
, Attorneys,
, which attorneys
have been retained by the Local Public Agency to render an approving opinion
on the New Notes to the purchaser or purchasers thereof he reinbefore desig-
nated.
1 1. For your convenience in returning an accepted copy of this letter to
the Local Public Agency, there is enclosed a stan ped, addressed envelope.
Your prompt attention to this matter is requested.
By
Address:
ACCEPTED
By
CERTIFICATE
I HEREBY CERTIFY that, under the administrative direction of the Regional
Administrator, identified under Paragraph 8 of the fore going Letter of Instruc-
tions, and in compliance with the Requisition Agreement referred to in the New
Notes described in such Letter of Instructions, I caused the Payment Agreement
endorsed on each of said New Notes to be executed on behalf of the United States
of America by the facsimile signature of the Housing and Home Finance Adminis -
trator holding office on the date of the sale of said New Notes.
Regional Counsel, Region —
Housing and Home Finance Agency
- 4 -
3/28/62
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-4
EXHIBIT P
INSTRUCTIONS: This document shall not be completed with respect to the date
in Paragraph 6 since the Paying Agent, unless advised to the contrary, will insert
the date as directed in the Letter of Instructions.
º;
(3-57
SIONATUtº Cºlºſ CATE AND RECEIPT
l, We, the undersigned
herº arried tº wºrrº Tºyºſ DOTHEREBY CERTIFFTRIETSTERC day
º: *::::::: we officially signed (a) Projectjº,ary Loan Vote No.
Q
2 0 enoy, dated in the prinoipal
Cºunt of $ said note b connection with ect Noe -
artºſza-Tººi. Agency; and ; the Preliminary loan notes of the Locºl
Public Igency, consisting of notes Series all dated
is", nº- * - T, is ~Eid furtner dºrſººq Is
Principal arºunt Interest Bates Humbers (inclusive) Denominations
beings on the date of said notes, at the date of such digning and on the date hereof,
the duly chosen, qualified and acting officers authorized to execute said notes and
holding the offices indicated by the official titles hereinafter set forth opposite
©º º ODe
2. We FURTHER CERTIFY that no litigation of any nature is now pending or threat-
ened (either in State or Federal courts) restraining or enjoining the issuance, sale,
execution or delivery of said notes or the undertaking or carrying out of said Project
or in any manner questioning the authority or proceedings for the issuance, sale, ex-
ecution or delivery of said notes or affecting the validity of the notob, or the local
Public Agency's undertaking or carrying out of the project; that neither the corporate
existence nor the area of operation of the Local Public Agency nor the title of its
present officers to their respective offices is being contested; and that no proceed-
ings or authority for the issuance, sale, execution or delivery of said notes have or
has been repealed, rescinded or revoked.
3e I, the undersigned . of the Local Public Agency,
DO HEREBY CERTIFY that the seaſ which has been impressed upon said Preliminary Loan
Notes, said Project Temporary Loan Note, and thia Certificate, is the logally adopted,
proper and only official corporate seal of the Local Public Agency.
l. I, the undersigned of the Locul Public Agency,
Do HEREBY CERTIFY that, on the date hereof, I delivered to
* _, the purchaser thereof,
the Frºiſ-Tºry Lorn Notes of the ERITSeries. Trumbered to , inclusive,
aggregating the principal amount of $ and to
, the purchaser thereof,
to , inclusive,
º Preliminary Loan Notes of the said Series, mumbere
aggregating the principal amount of $ e
• l =
*—
2/1/60
I7-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT
COSTS
y
EXHIBIT P (Page 2)
5, I, the undersigned of the Local Public Agency,
FURTHER cºſtify that, at the tſº of Gºſd dºſſvory, TI Fºosived from said purchasers
payment in full for said Preliminary Loan Motes as follows:
Note Numbers Accrued tºº,
(inclusive) Principal Prendum Interest Purchase 30
6. This instrument shall not be valid until signed, in the space provided
hereinbelow, by the Paying Agent named in said Preliminary Loan Motes.
(Seal)
WITNESS our hands and said Corporate 8eal
this day of , 19 &
5iºnature official title Egiration of office
Signatures above and upon the above-described Preliminary Loan Motes and said
Project Torporary Loan Note No. are guaranteed as those of the officers
respectively desiguated.
Hember Foderal Deposit Insurance Corporation
By
Tºrs
Payrant for the 8eries of
Loan Motor, ſºared
inclusive, has been made in the manner described below,
and said notes and this instrunent delivered to the
purchaser of said notos named in Paragraph li above on
the date hereof.
FIRETººnt"
2/1/60
BoRRowing FUNDS TO MEET PROJECT COST5 FINANCING
17-6-4
EXHIBIT O
(GUIDE FORM) {{-3O8].
(10–61)
PRELIMINARY LOAM NOTE
( SERIES, )
Project to.
No. $
(herein called the "Local Public Agency"), a body politic and corporate, for value received,
hereby promises to pay to the bearer, but solely from the funds provided by the United
States of America pursuant to the Requisition Agreement hereinafter described, the Priº
sum of this Note, with interest thereon from the date of issue to the maturity date, at the
interest rate per annum, and at the office of the Paying, Agent, all as specified herein;
Both the principal of and interest on this Note are payable in any coin or currency of the
United States of America which on the date of payment thereof is legal tender for the
payment of public and private debts.
The date of issue, maturity date, principal sum, authorized issue, interest rate per annum,
the paying gº; of and with respect to this Note, and the description of said Requisition
Agreement and citations of authority for and pertaining to this Note are as follows:
Date of Issue: Maturity Date:
Principal Sum:
Interest, Rate Per Annun:
Paying Agent:
Requisition Agreement No. dated Authorized Issue: $
State and Statute:
Resolution[s] Adopted:
This Note is issued pursuant to the constitution or organic law of said State and said
Statute, as amended and supplemented, to aid in financing an urban renewal or redevelopment
project of the character authorized thereunder and described in said Resolution[s]. Said
roject is being assisted pursuant to Title I of the Housing Act of 1919, as amended
É U.S.C. llllil and lll: 0–li,6h), under a loan contract between the Local Public Agency and
the United States of America.
Pursuant to said loan contract, and in furtherance of the financing of the project, the
Local Public Agency and the United States have entered into the above-identificq Requisition
Agreement under which the latter has agreed, without limiting in any manner the unqualified
Payment Agreement of the United States endorsed on the reverse of this Note, to make a
specific loan payment to the Local Public Acency on or º: to said Maturity Date in an
amount sufficient to pay the principal of and interest to maturity on this Note and said
Authorized Issue of which this Note is one, and to cause to be deposited with the Paying
Agent, for the benefit of the holder of this Note, an amount sufficient to pay such
principal and interest to maturity. Under the terms of said Resolution[s] the proceeds of
said loan are irrevocably pledged first to such payments; and under the terms of said
Requisition Agreement, the full faith and credit of the United States of America is pledged
to the payment of the principal of and interest on this Note as evidenced by said Payment
Agreement.
This Note shall not constitute a debt or indebtedness of the State or of any town, city,
county, municipality, or political entity or subdivision therein or thereof, within the
meaning of any constitutional, statutory, local law, or charter provision, and neither the
State nor any such town, city, county, municipality, or political entity or subdivision,
other than the Local Public Agency, shall be liable hereon, and, in no event, shall either
this Note or the interest thereon be payable from or out of any funds or properties other
than those of the Local Public Agency or those of the United States.
IT IS HEREBY CERTIFIED, RECITED, ARD DECLARED that all conditions, acts, and things required
to exist, happen, and be performed precedent to and in the issuance of this Note do exist,
have happened, and have been performed in due time, form, and ranner as required by law: .
Provided, That this Note shall not be valid until the Paying Agent shall have executed the
agreement, appearing below, to act as such Paying Agent.
IN WITNESS WITEREOF, the Local Public Agency has caused this Note to be signed in its name
and its seal to be impressed hereon and attested, by its proper officers thereunto duly
authorized, and this Note to be dated as of the Date of Issue above specified.
By
ATTEST:
AGREE! E::T OF PAYING AGEIT
We hereby agree to act as Paying Agent
of this Hote as above tº: E.
By
1 1/2/6]
17-6-4 FINANCING BORROWING FUNDS TO MEET PROJECT COSTS
EXHIBIT C (Page 2)
PAYMENT AGREEMENT
Pursuant to section 102(c) of the Housing Act of 1919, as amended
(L2 U.S.C. llì52(c)), the United States hereby unconditionally agrees that
on the Haturity Date of the within Preliminary Loan Note it will pay or
cause to be paid to the bearer thereof the principal of and interest
thereon, upon the presentation and surrender of such Note to the Paying
Agent designated therein, and the full faith and credit of the United States
is pledged to such payment.TUnder section lo2(c) of the Act, this
Agreement shall be construed separate and apart from the loan contract
referred to in the within Note and shall be incontestable in the hands of
a bearer.
IN WITNESS WHERECF, this Agreement has been executed on behalf of the
United States by the duly authorized facsimile signature of the Housing and
Home Finance Administrator, as of the Date of Issue of the within Note,
Instruct,ions to the Printer:
l. The underscored words appearing in two places in the form of Payment Agreement appearing
above should be printed in italics. A blank space of approximately two inches in depth
should appear at the end of the text of the Payment Agreement to permit execution on
behalf of the United States.
2. The proposed notes should be prepared on good but not necessarily the best paper of the
type generally available from stock to printers and stationery houses who prepare or
furnish forms for the preparation of certificates of stock, or bonds, notes, warrants,
cto., and as specified by or upon behalf of the Local Public Aſency.
3. Only proposed notes should be prepared for execution, and they should be
numbered consecutively from 1 upward.
lı. The interest rate specified in the second para ‘raph of the text of the notes should be
expressed in both words and ſigures; for example, One and Fifty-Two One-Hundredths
Per Centum (l.52%).
5. The denomination of the respective notes should be expressed in figures in the heading
and in words following the term "Principal Amount" in the second paragraph.
6. The denominations, names of the Paying Arent(s), and the interest rate(s) pertaining
to the respective notes, all in relation to the note numbers, are as follows:
Interest
hºur-bers (Inclusive) ſhe nor. 1 rations Rate (s Pºying Arent(s)
7. Remarks:

1 1/2/6]
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING
17-6-4
EXHIBIT R
H-31Ol
(10–53)
CERTIFICATE AS TO LEQIBLATION
I, the undersigned Attorney for
(herein called the "Local Public Agency"), do
hereby certify that Æo the date hereoty 1/ no legislation /has beeny 1/ Æasy 2/
enacted at the Bession of the Legislature of the
of /, which Legislature
wag at the date hereof still in session,7 l/ /, which session was adjourned
sine die on 27 2/ which in any way affects
the organization of the Local Public Agency or its right to issue bonds, notes
or other obligations and to make provision for the payment thereof in accordance
with laws pertaining thereto, in effect prior to the convening of such session
of the Legislature, except the following:
IN WITNESS WHEREOF, I have hereunto set my hand this day of
• 19–
Attorney
Address
º T LIC AGENCYTThis certificate is required by bond counsel for
purchasers of Preliminary Loan Notes if Legislature is or recently has been in
use the bracketed terminology marked 1/ and omit the terminology marked 2/. If
the Legislature has adjourned, omit the bracketed terminology undor l/ard use
the bracketed terminology under 2/. If the Legislature is in session at the date
of the execution of the certificate some bond counsel for purchasers of
Preliminary Loan Notes will require (l) that the cortificate be dated two or
three days prior to the date of the delivery of the Preliminary Loan Notes, and
(2) that the attorney signing the certificate supplement such certificate with
a telegram to such bond counsel on the date of the delivery of the Preliminary
Loan Notes to the effect that such certificate is still effoctive.
seasion. If the Legislature is in session at the date of signing this certificate sº
i I /2/6]
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-8
Section 8. Interest Rates on Locans and Advances
The Administrator will determine every 6 months the rate of interest
to be specified in contracts for advances and contracts or amendments
of contracts for loans for the 6-month period following his determina-
tion. The applicable interest rate is governed by the date of authoriza-
tion of the contract or contract amendment and not by the date of the
COntract.
Each interest rate determination of the Administrator will be an-
nounced by means of an LPA. Letter.
3/1 1/64 l
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-9
Section 9. Transfer of Funds from Project Temporary Loan Repayment
Fund to Project Expenditures Account
POLICY
If the LPA has or knows that it will receive funds which must be
deposited in the Project Temporary Loan Repayment Fund, HHFA
will consent to their transfer to the Project Expenditures Account in
order to pay project costs, when this will avoid unnecessary costs of
borrowing loan funds.
The amount of the transfer shall not exceed the unutilized borrowing
authority. If an underrun in the budget appears probable, the amount
shall not exceed the estimated decreased unutilized borrowing au-
thority.
When a direct Federal loan is outstanding, the amount of the transfer,
when added to the cash in and investments made from the Project
Expenditures Account, shall not exceed the cash requirements for the
next 90 days. When a direct Federal loan is not outstanding, the amount
of the transfer, when added to the cash in and investments made from
the Project Expenditures Account, shall not exceed the cash require-
ments for one year.
With respect to each transfer, HHFA will reduce the unutilized
borrowing authority under the Loan and Grant Contract by the amount
of the transfer. If different interest rates for loan borrowings are
specified in the contract because it was amended to provide additional
loan authority, the reduction will first be applied against the loan
authority provided in the most recent contract amendment.
REQUEST FOR CONSENT TO TRANSFER FUNDS
To transfer funds, the LPA shall submit to the HHFA Regional
Office Form H-6205, Request for Consent To Transfer Funds (Exhibit
A), in an original and 5 copies.
The request shall be submitted at least two weeks before the funds
will be needed.
DEPOSIT OF CHECK
* After approval of Form H-6205 by HHFA, the LPA shall draw a
check in the authorized amount on the Project Temporary Loan Repay-
ment Fund and deposit the check in the Project Expenditures Account.
. approved Form H-6205 shall be attached to the Loan and Grant
Ontract.
2/1/60 I
BORROWING FUNDS TO MEET PROJECT COSTS FINANCING 17-6-9
EXHIBIT A

ſ’ROJECT local Wy
Do U S ING AND JONE 71 NAW Cº A6 ENCY
URBAN NL NEWAL ADMINISTRATION
|ºmºs
Wºoy (CT MAME
REQUE87 FOR COMSEMT TO TRAM8FER FUMD8
(From Project Tanro rary Loan Repayment Fund
to Project Expenditures Account)
PROJ CT MUMC ºſt
colºſ RACT NUMO iſ:
Tºrºſciſſows: Saºsi i or is is sl sad 5 eep i e s te WNF4. g
A JUSTI FICATION WOR TRANSFL (taple is he s the requested treas fer silt reds as the sess of terrosing or other si so will
feet i i t e i s the eds is is ºr sº ies of f is east sl sid, and gº we set is et e s of eas sat s is ve! wed. }
D. Rºgutsy and CERT! FICATION
Consent to transfer 8 – from the Project Tempersry Los Repaymeet Fund to the Preject Expendi •
tures Account is requested pursuant to the above-A destified Centract.
It is agreed the t the Government's obligation usder the above-idea tified Contreet te seke further payments es eo-
count of the Project Temporary Loos is to be reduced by the amount stated in this Request, er, if the Consest of
the Government be in a lesser emount, by the lesser emount stated in the Conseat.
Authority to transfer fusds fros the Project Tesporary Loos Repayment Fuad to the Project Expeeditures Moceast is
requested in order to avoid or reduce the cost ef borrowing that would otherwise be estailed.
It is hereby cert A fied that the funds te be transferred a re to be used is a coerdonce with the terms of the sheve •
identified Centract.
Le est Paºli e Ageney
9ate Signs tº re of As the rised Officer
fi º le.
ALL $2 ACES BELO tº F9R USE 0 F NMFA
C. CºSCIT
Cessent is hereby greated te the Lecal Public Agency idea tº fied above to transfer & free
the subject preject’s Preject Temporary Loas Repayment Fund te its Prej-, et Éxpenditures Acoenat. The Government’s
obligatios wader the above-identified Ceat reet to seke further payment: : zecount of the Preject Temperery Leen
is reduced by ea sount equal to the enemat a f funds te be transferre & c s = cated in this Ceases t-
HOUSING AND HOME PINANCE ADMINISTRATOR
By
Dete Regieael Admint streter. Regies –
~Tº
3/22/60
FINANCING 17-7
CHAPTER 7. INVESTAMENT CF EXCESS CASH
POLICIES
The LPA shall invest the amount of cash in the Project Expenditures
Account, other than cash borrowed directly from the Federal govern-
ment, which is in excess of the LPA's own estimates of cash needs for
the next 3 months, if the excess amount exceeds $1,000.
The LPA may, at its own discretion, also invest the amount of cash
in the Project Expenditures Account, other than cash borrowed directly
from the Federal government, which is in excess of the LPA's own
estimates of cash needs for the next 30 days.
The LPA may invest funds in the Project Temporary Loan Repay-
ment Fund only after:
(1) It has transferred to the Project Expenditures Account the
amount of funds which, in its own judgment, should be trans-
ferred in order to avoid unnecessary borrowing.
(2) It has repaid any outstanding direct Federal loan out of the
balance remaining after such transfer.
(3) It has made certain that sufficient funds will be available for the
full repayment, when due, of the principal and interest on out-
standing loans.
Prior consenr To INVEST
This Chapter constitutes the consent of the Government for the in-
vestment of excess cash, other than cash borrowed directly from the
Federal government, if the investment is in accordance with the fol-
lowing requirements:
Funds borrowed directly from the Federal government may be in-
vested only after the LPA obtains prior HHFA consent for each pro-
posed investment.
CONDITIONS GOVERNING INVESTMENT
Deposit of funds.--All funds must be deposited in the Project Expendi-
tures Account or the Project Temporary Loan Repayment Fund before
they can be invested. - -
Agreement with depository bank.-The LPA shall enter into a written
agreement with the depository bank (see Exhibit A for guide form).
Maturity date.—Funds shall be invested only in securities which have
a maturity date on or prior to the late that the invested funds are
needed for disbursement by the LPA.
Securities in which LPA may invest.—Excess cash may be invested in :
(1) United States Treasury Bills which are issued periodically by
2/1/60 * I
17–7 FINANCING INVESTMENT OF EXCESS CASH .
the Treasury Department through Federal Reserve Banks and
Branches on a discount basis and redeemed for par at maturity.
(2) United States Treasury Certificates of Indebtedness, Notes, and
marketable Bonds which are issued periodically by the Treasury
Department thropgh Federal Reserve Banks and Branches.
(3) Federal National Mortgage Association Notes and Debentures
(12 USCA 1723c).
(4) Federal Land Bank Bonds issued under authority of the Federal
Farm Loan Act (12 USCA 941).
(5) Banks for Cooperative Debentures issued under authority of the
Farm Credit Act of 1933, as amended (12 USCA 1134m).
(6) Federal Intermediate Credit Bank Debentures issued under au-
thority of the Federal Farm Loan Act (12 USCA 1045).
(7) Federal Home Loan Bank Consolidated Obligations issued with
the approval of the Federal Home Loan Bank Board under au-
thority of the Federal Home Loan Bank Act (12 USCA 1435).
Conditions under which LPA may not invest.—The LPA shall not in-
vest excess cash if the investment will:
(1) Result in any increase in the cost of the project.
(2) Delay or otherwise adversely affect the undertaking of project
work or the payment of project costs.
(3) Adversely affect the LPA's ability to pay principal and interest
on project loans when due.
DEPOSIT OF EARNINGS AND PRINCIPAl
All net earnings and the amount of the original investment shall
hereafter be deposited in the Account or Fund from which the invested
excess cash was withdrawn. All net earnings shall be considered as
other income, and will reduce project costs.
2 - - - 2/1/60
INVESTMENT OF EXCE$$ CASH FINANCING 17-7
EXHIBIT A
GUIDE FORM OF AGREEMENT CONCERNING INVESTMENTS
THIS AGREEMENT, entered into this
19—, by and between
(herein called the “Local Public Agency’’), a duly organized and
existing public body corporate and politic of the State of —
and (herein called the
“Bank”), located at
day of —
WITNESSETH:
WHEREAS, the Local Public Agency is undertaking a certain
project, designated Project No. , pursuant to the terms
of a certain contract (which, together with all amendments, supple-
ments and waivers, is herein called the “Loan and Grant Contract”)
with the United States of America acting by and through the Housing
and Home Finance Administrator, under the terms of which the United
States of America has agreed to make certain Federal financial assist-
ance available to the Local Public Agency with respect to such Project:
NOW, THEREFORE, in consideration of the mutual covenants here.
inafter set forth, the parties hereto do agree as follows:
1. The Bank is and shall continue to be a member of the Federal
. Insurance Corporation as long as this Agreement is in force
and effect,
2. The Bank shall honor any directive of the Local Public Agency, to
purchase or convert to cash, through collection on maturity or sale
prior to maturity, investment securities acquired on behalf of the Local
Public Agency pursuant to Paragraph 3, if the necessary funds are made
available and if such directive is related to the above-numbered Project
and is signed on behalf of the Local Public Agency by an officer thereof
who is designated by resolution of the Local Public Agency, and if a
certified copy of such resolution shall have been furnished the Bank
by the Local Public Agency,

3, The Bank shall purchase with the funds furnished . the Local
Public Agency and shall convert to cash, through collection or sale,
investment securities as the Local Public Agency may direct, Such
securities shall be held by or under the direction of the Bank in safe-
º: for the account of the Local Public Agency until converted to
cash through collection on maturity or sale prior to maturity, The
proceeds from the conversion of such securities to cash shall be deposited
as directed by the Local Public Agency,
4, The Bank is not obligated to be familiar with, and shall not be
charged with knowledge of, the provisions of the Loan and Grant Con-
tract, and shall be under no duty to investigate or determine whether
any action taken by the Local Public Agency in respect of the accounts
1/1/60
17–7 FINANCING INVESTMENT of excess cash
EXHIBIT A (Page 2)
or funds of the Local Public Agency in connection with said Project is
consistent with or is authorized by the Loan and Grant Contract or
whether the Local Public Agency or the United States of America is in
default under the provisions of the Loan and Grant Contract. The
Bank shall be fully justified in accepting and acting upon, without
investigation, any certificate, notice, or directive furnished it pursuant
to the provisions of this Agreement and which the Bank shall in good
faith believe to have been duly authorized and executed on behalf of the
party in whose name the same purports to have been made or executed.
5. The rights and duties of the Bank under this Agreement shall not
be transferred or assigned by the Bank without the prior written ap-
proval of the Local Public Agency. This Agreement may be terminated
by either party hereto upon sixty days’ written notice to the other party.
6. This Agreement may be executed in three counterparts, each of
which shall be deemed to be an original, and such counterparts shall con-
stitute one and the same instrument.
IN WITNESS WHEREOF, the Local Public Agency and the Bank
have caused this Agreement to be executed in their respective names
and their respective seals to be impressed hereon and attested all as of
the date and year above written.
(Local Public Agency)
(SEAL) By (Chairman)
ATTEST:
(Secretary)
(Bank)
(SEAL) By
(Title)
ATTEST:
(Title)
2/1/60
"º";}}{!!}} 9 ||



PROJECT COMPLETION 18-1
CHAPTER 1. FINAL AUDIT
The LPA shall request the HHFA Regional Office to arrange for the
final project audit when :
(1) All Item 1 project costs, exclusive of interest and disputed, con-
tingent, or unliquidated items, are determinable.
(2) Land disposition activities have been accomplished.
(3) All non-cash local grants-in-aid for which costs are to be ap-
proved on the basis of actual costs have been provided, and the
LPA has submitted Form H-6202, Certificate of Cost of Non-
Cash Local Grant-in-Aid, for each completed non-cash local
grant-in-aid (see Section 17-4-4). Form H-6202 shall not be
submitted for grants-in-aid computed on the basis of estimated
costs at this time.
(4) The LPA shall have submitted a new Form H-6202 requesting
a revised certification for a grant-in-aid covered by a previously
approved Form H-6202, if such a revision is required by Section
17–4–4.
(5) If the project involves conservation:
(a) Improvement of individual properties to Property Conser-
vation Standards has been completed on approximately 75
percent of the properties to be retained.
(b) Improvements or repair work necessary to achieve minimum
code requirements has been completed on approximately 95
percent of the individual properties to be retained.
(c) Every possible effort is being made to eliminate deficiencies
on the remaining properties.
(6) If the project involves reconditioning, work necessary to achieve
minimum code requirements has been completed or is well under-
way on approximately 95 percent of the structures to be re-
tained, and every possible effort is being made to eliminate defi-
ciencies in the remaining structures.
(7) The LPA has transferred to other projects or activities or sold
all furniture and equipment charged to the project. (See Section
30-1-5.)
The LPA shall avoid the issuance of any project obligation having
a fixed maturity later than the date the project may be expected to be
settled.
4/18/6] I

PROJECT COMPLETION 18-2
CHAPTER 2. FINANCIAL SETTLEMENT
PREPARATORY STEPS
The LPA shall submit financial settlement documents after :
(1) All questions on the final audit have been acted upon and a
final determination has been made by HHFA.
(2) A Form H-6202, Certificate of Cost of Non-Cash Local Grant-
In-Aid, has been approved for each grant-in-aid to be certified
on the basis of estimated costs (see Section 17-4-4).
PREPARATION OF FORM H-6204, CERTIFICATE OF COMPLETION
AND OF GROSS AND NET PROJECT COST
In preparation of Form H-6204, Certificate of Completion and of
Gross and Net Project Cost, the estimated settlement date shall be
approximately 90 days after the filing of the form. A final settlement
date within this 90-day period will be established by HHFA, which
will adjust estimated interest costs accordingly. The only costs not
included in the final audit which will be eligible are:
(1) Interest accruing to the date of final settlement.
(2) Estimated costs of non-cash local grants-in-aid approved by
EIHFA.
(3) Those costs approved by HHFA at settlement as reasonable
costs for the work required after completion of the audit, pro-
vided the costs are actually paid prior to settlement.
SUBMISSION OF DOCUMENTS
The LPA shall submit the following financial settlement documents
to the HHFA Regional Office:
(1) Form H-6204, Certificate of Completion and of Gross and Net
Project Cost (Exhibit A), in an original and four copies.
(2) Form H-692, Requisition for Capital Grant Payment, together
with three copies of Form H-692A (see Section 17-5-4, Ex-
hibit A).
(3) If the project involves conservation or reconditioning, statement
demonstrating that the requirements in Chapter 18-1 have been
met (original and three copies).
(4) If an additional grant will be required, amendatory Application
for Loan and Grant on Form H-612. It will not be necessary
to submit a revised Form H-6200 or H-6220 or supporting
narrative statements.
3/8/6] - I
18-2 PROJECT COMPLETION FINANCIAL SETTLEMENT
HHFA ACTION
Upon approval of the Completion Certificate, HHFA will notify the
LPA of the settlement date and of the instructions for settlement.
If a deficiency cash local grant-in-aid is necessary, or if other resources
are required for the retirement of outstanding project debt, these must
be provided prior to final capital grant payment.
2 - 3/8/6]
FINANCIAL SETTLEMENT PROJECT COMPLETION 18-2
EXHIBIT A
04:42.04
Page led 6 (2-60)
(Pººjº º te ºg ẠPº

HOUSING AND BOM > Pºn/AMCE AGENCY
URBAN RENEWAL. ADMINISTRATION
tº ºpt tº 7 tº Aſºº
CERTIFICATE OF COMPLETION
AND OF GROSS AND NET PROJECT COST
tºº & J C ºr tº Utºº
INSTRUCTIONS: Salºmº tº A. coºr ºn Agº tºº rºl
tºº ſtºla ºr tº Płºdate Gººf ºf . ºf OAT'º
- (To be filled
ACTUAL FINAL SCITTL (MºWT DATE in by HHFA)
tº
SECTION A. FINAL STATEMENT OF GROSS AND NET PROJECT COSL mºmºmºmºmºmº
Item l of Gross Project Cost
TO (.30 ºr ILLIED
TO DE COMPLET to DY LPA |N Cº ºf A
[..!Nº.
|NO, ExºG NDi’ſ URL: CLAS$12 ICATION PAIO coºr $ UNPAIO coºf º *: ‘ºf vº,
(el-l-ſº —a (d)
A-1 || SURVEY AND PLANNING EXPENDITURES
(including interest on advances) (R1401, R1402) 8 8 $ 8
PLO&ECI EXECUTION EXPENDIMIR:3;
A-2 Adaministration (R 1410.01, R1410.05,
R1410.09, R1410.16, R1410.19, R1416).
A-3 || Office furniture and equipment (R.1475)
A-4 Legal services (R1410.024, R1415) \
A-5 || Survey and planning (R 1410.021, R1430) -.
A-6 || Acquisition expenses (R1410,022, R 1440.02
through R1440.0%
A-7a | Temporary operation of acquired property -
Profit (-) or Loss (+) (R1410.0 l
A-7b | Amount/included in line 7a as real estate §
tax credits (R 1448.038 [ } [ J [ J [ }
A-8 || Relocation costs, excluding Section 106(f)
ion Payments (R1410,023, R1143)
A-9 || Site clearance • Proceeds (-) or Cost (+)
(R1410.02s, R1450)
A-10 | Project or site improvements (R1410.026,
1||R1455)
A-ll | Disposal, lease, retention costs
(R1410.028. R1445)
A- Rehabilitation (R 1410.029, R1460)
A-lis Listeres (alºo.ois, alºo.oz.
a. To date of this Certificate
lb. From date of this Certificate to
estimated settlement date
A-14 || Other income (-) (R 1449)
I
2
A-15 | Real estate purchases (R1440.01)
A-16 || Project inspection (R1418)
A- TOTAL PROJECT EXPENDITURES (ITEM 1 OF
GROSS PROJECT COST) (osm of lines 1 through 18 8 8 $
ld, arºleding line 7)
l
7
3/22/60
18-2 PROJECT COMPLETION FINANCIAL 3 ITLEMENT
EXHIBIT A (Page 2)

$4.68%
Page 2 of 6 (D-Cô)
SECTIONTINNISTATEMENT OFOR&NETNET FROTECT&T'ſºninº,
Item 2 ºf Great Preizsi Cent-
To DE comple:TED . To sº FILLED
DY LPA |N CY WHFA
º ExPENDITURE claºğlſº CATION AMOUNT APPROVºtº Aºûtº
ſ
A-10 || Denated land (R1400,01, M1488.01) 0. 0.
A-19 || Demelitles and removal work (R1400,08, Al406,010
A-30 | Project or site improvements (R1400,03, R1406,63)
A-31 || Supperting facilities (R1400,04, R1488,04) -
Aſas |Total. Non-cash Local Gnants-IN-AID (lism as creas Prºject cos)
ſata 21 lºst likesh ill i § 0.
A-2s |GR088 PMOJECT COST (line 17 plus may 0. Q
JNº PrºCoºl w
A-84 || Preceeds of sale el project land (A3401) 0 0.
Ariº | Capital value imputed to preject land leased (A3408)
A-26 || Capital value imputed to project lead retained (R3408)
*|totalnocrinº-wie, ºw-wºw 8 0.
A-28 ||NET PROJECT COST fline 25 minas ºy 0 0.
CCHEDULE A-l. UNPAID, DEPUTED, CONTINGENT, ON UNLIQUIDATED cons
(Lls (l) any unpaid project easts included ºn Page 1 in selum (b) which will as be pald for at settlement, and (3) disputed, coatia-
gent, or waliquidated cºsts act lasleded in column (b), Deeeribe the circumstances aid amounts invelved.)
º CCHEDULE A*ſ, PUBLIC PACILITIES AND IMPROVEMENTS WHICH HAWE NOT BEEN COMPLETED
(Lim public feellities and improvements which have as been completed but which have been included as a nea-sash local gºal-in-ald
is lines A-20 and A-21 and few which a Fenn H-4808, Certifiests aſ Cost of Neº-Cash loss! Grenlein-Aid, has been approved by RMFA
tº the beels clºsinged cººl periºr to Cecils lººd, eſ Title b)
TºmTº
WOW Al Gº!!!MWºb DY MMFA A lºgºubaº, E 69*. WIC!!
PAGILITY OR IMPROVEMENT G@gy Atº A QRAMºellº AID QAYPE 9
ſº ſº
0. {}
TJTAL {} {}
\ºm
• Fater date from Perm Wºº, hem 7, as approved by Hill'A,
8/º/60
FINANCIAL SETTLEMENT
PROJECT COMPLETION
EXHIBIT A (Page 3)
Page 8 et 6
M-63.04
(2-60)
{-Jº
[NO.
DESCRIPTION
TO ºf COMPLETED
&Y tº PA
Tº O Gº Pll-L to 194
CY. HHPA
Aºûſº
APPROVED AMOUNT
(b)
Project Capital Grant amount specifically staged in Contract
B-2
Aggregate of Net Project Cost, this Project (from line A-24), plus the
Net Project Cost of all other pooled completed projects, if any
Sekedale B-1, eolºma (s) total)
- aats-in-aid for projects included in line 2
A-22 Sekedale ", colsºn (b) total)
Aggregate cash local grants-in-aid provided for projects included in
line 2, less any amount that is to be considered a local loan to the
Project persuant to the Contract (smoºns for this Project plas
Sekedale B-1, column (e) total)
Aggregate local grants-in-aid (line 3 plus 4)
ste excess of Net Project Cost over local grants-in-aid
(line 2 misse 5)
Less: Aggregate of Project Capital Grants of other pooled completed
Projects ſſroº Sekedale B-1, colsºn (d) total)
Equals: (line 6 misss 7)
Two-thirds (or three-fourths, if applicable) of line 2
Less: Line 7 amount
Equals: (line 9 misse 10)
Entire Project Capital Grant, this Project ſeater the least of the three
-o-tº cº lines I, C, cºd 11)
Less: Project Capital Grant progress payments paid, this Project
Bºsts: Balance of Project Capital Grant payable, this Project, per
this Certificae (line 12 misse 13)
B-15
Relocities Payments paid by LPA and 100x reimbursable by HHFA (alson
B-16
Less: Relocation Grants paid by HHFA to LPA for this Project
B-17
Bºssle; Balance of Relocation Creat payable, this Project, per this
Certificate ſliza 15 alass 16)
B-18
Balance of Federal Capital Grant payable, this Project, per this
Certificate (lies 13 plas 17,
a -af
of Defici Cash Local Grant
A 1.1
B-19
Net Project Cost, this Project (from liss A-28)
B-20
Cash local grants-in-aid provided, this Project
3-3]
Non-cash local grants-in-aid, this Project (from line 4-22)
3-22
Project Capital Grant, this Project (from line 12)
B-23
Total grants-in-aid and Project Capital Grant, this Project
(see of lºss 29, 21, and 22)
Deficiency cash local grant-in-aid, if any (line 19 sinus 23)


3/22/60
18-2 PROJECT COMPLETION FINANCIAL 3 TTLEMENT
EXHIBIT A (Page 4)
SCHEDULE B-1. OTHER POOLED COMPLETED PROJECTS -
(lackade projects, on the same capital great basis as this Project, for which the capital grant has been finally determined by HHFA.)
Project capital.
PAO.JECT NUMD. Iſº PROJECT COST GRANT"
TO Tºº FILLEO
TOTAL |N Y }{}{PA
tº— (Col. a + b) APPROVID TOTAL
- 00I of LºrºDºº
Investments
cash local (from tiss B-24)
Federal Capital Grant payment to be received (from line B-18)

3/22/60
FINANCIAL SETTLEMENT PROJECT COMPLETION
18–2
EXHIBIT A (Page 5)
Page 3 at 6
W-6:04
(3–60)

aſ
SECTKON D. CERTIFICATE OF LOCAL PUBLICAGENCY
IT IS HEREBY CERTIFIED that all of the LPA's undertakings secessary to carry out the Project, including the ac-
tivities includable in Item 1 of Gross Project Cost of the Project (identified on Page 1 hereof), have been properly
completed except for [(1) completion or provision of any items shown in Schedule A-2, column (a), coacerning which
HHFA has been furnished satisfactory assurances, persuant to the provisions of Sectice ilo(I) of Title I ºf the Housing
Act of 1949, as amended, that the listed facilities or improvements will be coastructed or completed ca or before the
dates listed in Schedule A-2, column (d), and concerning which HHFA has determined that the portion of the total esti-
mated cost which is shown in Schedule A-2, column (c), is the amount to be includable as grants-in-aid and is deemed
to be the actualcoat thereof for the purpose of computing the amoast of local greats-in-aid under this Costract, and [(2)]”
final settlement of Project financing and interest costs thereon, if any; that such final settlement will be fully cos-
Fleted in accordance with the Contract between the United States of America and the LPA, which Coatract is identified
on Page 1 hereof, not later than the estimated final settlement date identified oa Page 1 hereof; that all costs and obli-
gations (other than interest costs and costs and obligations in connection with items which are estimated, unpaid, dis-
pated, coatingent, or unliquidated) incurred by the LPA in connection with said Project have been fully paid; that proper
provision has been made by the LPA for the payment of interest costs and all such costs and obligations in connection
with items which are estimated, unpaid, disputed, contingent, or unliquidated; that ther" are no undischarged mechanics',
laborers', contractors', or materialmen's liens in connection with the Project on file in any public office where the same
should be filed in order to be valid against the Project; that the United States of America is not under any obligation to
make any further payment on account of the Project Temporary Loan, if any, provided for is said Contract [except that
there is presently outstanding Project Temporary Loan Note No. , dated
under Requisition Agreement No. , in connection with an outstanding series of Preliminary Loan Notes
maturing on !"; and that each and every statement and amount set forth in this instrument
is true and correct as of the date hereof.
IT IS HEREBY FURTHER CERTIFIED that the balance in the Project accounts at the date of this Certificate, as
shown in Section C, are and will remain available for the payment of all unpaid Project costs, including any of such
costs which are disputed, contingent, or unliquidated at the date of this Certificate.
Name of LPM
Jete Signature of Authorized Officer
Title
*Strike out if inapplicable:
3/22/60
18-2 PROJECT COMPLETION FINANCIAL SETTLEMENT
EXHIBIT A (Page 6)

00-6:00
Pºcº C-13 £-Cº
$ECTION E, APPROVAL OF HHFA
I have reviewed the foregoing Certificate of Completics and of Gross and Net Project Cost and have determined that the
Project has been fully completed; that all eects and obligations (other than interest eosis and costs and obligations is
ecassetion with items which are estimated, unpaid, disputed, coatingent, or saliquidated]" incurred by the LPA is coa-
sectice with the Project have been fully paid; that proper provision has been made by the LPA for the payment of
interest costs and all such costs and obligations is connection with items which are estimated, unpaid, disputed, coa-
tingent, or unliquidated; that the United States of Ameries is not under any obligation to make. any further payments © .
****t of the Project Temporary Loan, if any, provided for is said Contract, except as noted is the LPA's Certificate
(Section D kersoſ); that the Gross Project Cost and the Net Project Cost, and the amounts cisiºned by the LPA to be
•ligible for inclusion in each, respectively, as ast forth is said Certifiests, are, to the best of my knowledge, true and
correct except as noted hereinbefore; and that the items claimed by the LPA to be eligible as local grants-in-aid, in-
eleding the amount of each claimed by it to be so eligible, as set forth is said certifiests, are, to the best * my knowl-
edge, true sad correct except as noted hereiabefore.
Thºrºſº, “ the cºedities that the resowess is retirement et setsuading Project debt be made available on the dates
indicated in the column filled is by HHFA, I hereby approve said Certifieate with the above-stated exceptions, if asy,
as the basis for settlement of the Project.
Tºº Q Regieael Administrater
(Differences betwees amounts submitted by the LPA and
emounts approved by HHFA are explained on the reverse side.)
*Strike out if inspplicable.
3/22/60
1 NB W29 W NW YN08
3 A || 1 \\ 8 1 S | N | WQ W



ADMINISTRATIVE MANAGEMENT 30-1-1
CHAPTER I. LPA MANAGEMENT
Section 1. HHFA Audits and Accounting Contact
Accounting contact
An accounting contact by an HHFA auditor will generally be made
in a locality undertaking a project for the first time within 60 days
after the first advance of funds or after the issuance of a Letter to
Proceed. The contact will include a review of the project records and
files to determine compliance with accounting requirements.
PERIODIC AUDITS
HHFA auditors will conduct periodic audits of accounts and records
maintained for a Title I project in order to assure that the project is
being administered by the LPA in accordance with the terms and con-
ditions of the pertinent contracts and in accordance with prescribed
HHFA accounting systems.
The HHFA auditor will discuss all findings on matters within the
jurisdiction of the LPA with a responsible LPA official. The comments
of the LPA official on the auditor's findings will be incorporated in the
audit report.
. Following each audit, a Statement of Financial Status will be sub-
mitted to the head of the LPA governing body and to the LPA execu-
tive director. This statement will include (1) an explanation of audit
exceptions, audit suspensions, and items submitted for HHFA con-
siderations, and (2) a series of exhibits and schedules covering the
financial position of the LPA. The findings contained in the state-
ment are those of the HHFA auditor and will not have been subject
to full administrative review by the HHFA Regional Office. Subsequent
to this review and to consideration of any comments the LPA may
submit, the LPA will be notified of the administrative determinations
on which it will be required to take further action.
If any costs have been disallowed, the LPA will be required to repay
into the appropriate project cash account a sum equal to the disallowed
amount within a period to be specified by the Regional Office, usually
60 days.
If interest on funds to finance project activities is included in Gross
Project Cost and if repayment is not made by the specified time, the
amount disallowed will be increased by interest at the rate set forth
in the applicable Federal aid contract. Interest will begin to accrue as
an increment to the disallowance as of the date the LPA is first notified
to make repayment, and will continue to accrue until the original dis-
allowance, plus interest, has been repaid.
2/1/60 I
30-1-1 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
Closing of Reports -
When all corrective actions resulting from an audit report have been
taken, the HHFA Regional Office will so advise the head of the LPA
governing body. If disallowed expenditures have not been repaid within
the specified time, this letter will also advise that interest has begun to
accrue as an increment to the disallowed amounts. A copy of the letter
will be transmitted to the LPA executive director.
2 2/1/60
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-2
Section 2. Administrative Practices
The LPA shall establish policies and regulations governing adminis-
trative practices which (1) conform to the requirements of this Section,
and (2) prohibit the incurring of Title I project costs which are not
permitted by, or which are in excess of the limitations of, this Section.*
These policies and regulations shall be established by a resolution of
the governing body of the LPA or, if the LPA is a municipality or
other governmental entity, by an ordinance or resolution of the govern-
ing body of the municipality, by regulations or pertinent action of the
board or commission responsible for Title I projects, or by an order or
instruction by the chief executive officer of the municipality.
The policies and regulations so established shall control amounts
included in budgets submitted for HHFA approval and will govern in
HHFA determinations of the eligibility of project costs.
Except as further limited or prohibited by this Section, the LPA
administrative policies and regulations may authorize allowances which
are less than, but not in excess of, amounts allowable in conformance
with pertinent local public practice.
The LPA shall document in its files the evidence and reasoning on
the basis of which it establishes or revises administrative policies and
regulations and determines such policies and regulations to be com-
parable with pertinent local public practice.”
The conformance of LPA administrative policies and regulations to
these requirements and pertinent local public practice, and the eligi-
bility of costs incurred in conformance with such policies and regula-
tions, will be determined pursuant to HHFA audit of the LPA records.
Therefore, HHFA approval of Title I budgets does not constitute a
determination that compensation, leave, travel, and other administra-
tive policies either meet the requirements of this Section or conform to
pertinent local public practice.
COMPENSATION
(1) The LPA shall establish schedules of salary and wage rates for
LPA employees, other than those whose salaries or wages are at
the minimum levels prescribed by the Federal Government pur-
suant to the labor standards provisions of pertinent contracts for
financial assistance and of Chapter 30-4.
(2) Schedules of salary and wage rates established shall be com-
parable with the compensation practices of other public bodies
in the locality, for positions similar in responsibility and re-
quired competence. For those positions for which no com-
parable public positions exist in the locality, comparison shall
b * This Section is not applicable to projects being undertaken on a three-fourths capital grant
àSlS.
*This requirement is not applicable to an LPA which is a branch or department of a munici-
pality or the local government.
5/I 1/6] I
30-1-2 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
(3)
(4)
(5)
LEAVE
(1)
(2)
(3)
(4)
TRAVEL
be made with salaries for similar public positions in adjacent
localities of comparable size in the same State or in bordering
States. If the LPA is conducting both a Title I program and a
low-rent housing program, salaries of employees working on both
programs shall be established and comparability determined on
the basis of total responsibilities carried and duties performed in
both programs. Salaries shall be charged or prorated to the
respective programs in accordance with Section 30-1-6.
The salary and wage rate schedule shall include provisions con-
cerning weekly hours of work and payment, if any, for over-
time work, and provisions establishing for each part-time position
the number of hours to be served each pay period by the in-
cumbent.
Project costs shall not include compensation for the services of
members of the LPA governing body.
Project costs shall not include the cost of part-time professional
or technical services provided by an employee paid for full-time
services by another Federal or local governmental agency or unit.
Leave policies and practices established by the LPA shall be
comparable with those of other public bodies in the locality.
In the absence of conclusive evidence or pertinent local public
practice to the contrary, project costs shall not include (a)
payments for unused sick leave, or (b) payments for unused
vacation leave except upon separation of an employee from the
LPA.
When pertinent public practice in the locality includes a limi-
tation on the accumulation of vacation leave, the LPA shall
adopt a comparable limitation. When pertinent public practice
does not limit the accumulation, the LPA policy shall provide
for no accumulation or for a fixed maximum accumulation, pro-
vided, however, that the limitation established on the amount of
leave which may be carried over as a balance at the end of any
year shall be no more than the amount of leave which an employee
is entitled to accrue in 1 year.
LPA leave policies may permit the transfer, without transfer of
funds, of leave balances of LPA employees transferring to Title
I project assignments from other assignments or other organiza-
tional units of the LPA. However, such policies must also pro-
vide for corresponding transfers of leave balances without trans-
fer of funds when employees transfer from Title I project assign-
ments to other projects, programs, or organizational units of
the LPA.
The LPA shall adopt regulations governing reimbursements to its
members and employees for the use of privately owned vehicles and for
travel expenses. These regulations shall be comparable with pertinent
public practice in the locality.
2
5/11/6]
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-2
LPA travel regulations shall require that each trip to a destination
outside the jurisdiction of the LPA, except to the HHFA Regional
Office, which is to be charged wholly or in part to a Title I project
be specifically authorized by official action (as described in the second
paragraph of this Section) approving the trip as essential to the con-
duct of the Title I program or the carrying out of a particular Title I
project.
If the local government has officially adopted a policy for reimburse-
ment of employees for travel expenses and if the LPA has adopted this
policy, project costs may be charged with travel costs conforming with
this policy, LPA policies governing reimbursement for use of privately-
owned vehicles shall be subject to the following limitations:
(1) The LPA may reimburse employees on a mileage basis at a rate
not in excess of that paid by the local government. Wouchers
for reimbursement on a mileage basis shall be supported by
detailed mileage records.
(2) If the local government provides for reimbursement by means of
flat monthly allowances, the LPA may use this method. However,
the amounts of these allowances must be established on a reason-
able and economical basis in relation to the official use made of
the employee's vehicle. The determination of allowances shall
be reviewed periodically to insure that the allowances are in
keeping with the actual amount of official use made of the
vehicle. The basis for these determinations shall be maintained
in the LPA files,
(3) If the local government does not provide for reimbursement by
means of flat monthly allowances, the LPA may nevertheless use
this method, provided :
(a) The LPA owns no passenger carrying vehicles and reim-
burses not more than one employee for use of his vehicle,
(b) The monthly allowance does not exceed $30 per month,
(c) The amount of monthly allowance is commensurate with the
amount of travel incurred, computed at a rate not in excess
of 10 cents per mile, Detailed mileage records are not re-
quired,
(4) Travel by private vehicle outside the jurisdiction of the LPA
shall be justified in terms of comparable cost of the travel by
common carrier, where common carrier service is available, or
in terms of other substantial advantages to the local Title I
program, This is not intended to require justification for trips to
nearby communities to carry out the normal operating functions
of the LPA. If reimbursement is on a mileage basis, vouchers
shall be supported by detailed mileage records, -
If the local government has not officially adopted a policy governing
reimbursement to employees of the local government for travel expenses
which can serve as a firm basis for comparison in establishing travel
expense policies for LPA officials and employees, project costs shall not
include more than :
2/7/60 3.
30-1-2 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
(1) $12 per day for actual subsistence expense or for per diem in
lieu of subsistence.
(2) Actual cost of transportation, taxi fares, telephone calls, and
similar items incident and necessary to the performance of
official business while in travel status.
(3) Ten cents per mile for use of privately-owned vehicles on a
mileage basis. Vouchers for reimbursement on a mileage basis
shall be supported by detailed mileage records.
(4) $30 per month as a flat allowance for use of a privately-owned
vehicle. This method of reimbursement is limited to an LPA
which owns no passenger carrying vehicles and which reimburses
not more than one employee for use of his vehicle. The amount
of the monthly allowance shall be commensurate with the amount
of travel incurred, computed at a rate not in excess of 10 cents
per mile. Detailed mileage records are not required.
TRAVEL EXPENSE OF APPLICANTS; MOVING EXPENSE OF NEW EMPLOYEES
Project costs may include (1) travel expense for employment inter-
views incurred by applicants for permanent professional and supervisory
positions of the LPA and (2) moving expenses incurred by new LPA
employees, including their immediate families and household goods and
personal effects, for such positions, provided the local government has
an existing official policy permitting reimbursement of the travel expense
and moving expense. -
Reimbursement for these expenses shall not be made to all applicants
and new employees for permanent professional and supervisory posi-
tions of the LPA, but shall be restricted to use in selected cases under
the following criteria. - r
The incurring of these expenses shall be authorized in each case in
advance by official action (as described in the second paragraph of this
Section), supported by a statement of findings that (1) the local govern-
ment has an existing official policy permitting reimbursement to em-
ployees of the local government for the type of expense incurred; (2)
the position concerned is one which is required to be filled at the time
and in which a shortage of qualified applicants exists in the locality;
and (3) the expense is reasonable and necessary in the particular case.
Reimbursement for travel expense shall be on a basis which does not
exceed that provided for regular employees in the LPA travel regula-
tions.
MEMBERSHIP IN PROFESSIONAL OR TECHNICAL SOCIETIES
Project costs shall not include the cost of membership of the LPA
or of LPA officials or employees in professional or technical organiza-
tions.
MEETINGs, conventions, or conf=RENCES
Per Diem and Travel Costs
out-of-town travel costs and per diem allowances for attendance of
IPA officials and employees at conferences, conventions, and committee
meetings of organizations which have a broad interest in urban renewal
4 - 2/7/60
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30–1-2
--
If the local government has not officially adopted regulations govern-
ing payments to its employees for subsistence expense and for other
travel expenses which can serve as a firm basis for comparison in es-
tablishing travel expense policies for LPA officials and employees,
project costs shall not include more than the expense limitations set
forth in Items (1) and (2) of the preceding paragraph.
TRAVEL EXPENSE OF APPLICANTS; MOVING EXPENSE OF NEW EMPLOYEES
Project costs may include (1) travel expense for employment in-
terviews incurred by applicants for permanent professional and
supervisory positions of the LPA, and (2) moving expenses incurred
by new LPA employees, including their immediate families and house-
hold goods and personal effects, for such positions.
The incurring of these expenses shall be authorized in each case in
advance by official action (as described in the second paragraph of this
Section). Specific action is required with respect to each individual
applicant or employee concerned. The resolution or other official action
shall include a determination that the expense is reasonable and neces-
sary in the particular case.
Reimbursement for travel expense shall be on a basis which does
not exceed that provided for regular employees in the LPA travel
regulations.
TRAVEL EXPENSE FOR APPEARANCE BEFORE LEGISLATIVE BODY
The policies and expense limitations under the heading “Travel”
above shall apply to all out-of-town travel costs and per diem allowances
authorized in accordance with the following.
Project costs may include travel expense for appearance of an LPA
official or employee before a committee or subcommittee of a Federal or
State legislature to discuss matters related to specific Title I project
activities of the LPA, provided that with respect to appearances before
a Federal committee or subcommittee either of the following occurs:
(1) His appearance is at the specific request of the committee or
subcommittee.
(2) His appearance is as an expert witness, either in company with or
as a representative of the principal executive officer (or other
official) of the municipality whose testimony has been specifically
requested by the committee or subcommittee.
As soon as it becomes known that an LPA official or employee will
appear before a Federal or State committee or subcommittee with the
travel expense proposed to be charged to project costs, the LPA shall
notify the Regional Director of Urban Renewal and, in the case of ap-
pearances before a Federal committee or subcommittee, the LPA shall
also notify the Urban Renewal Commissioner.
2/12/64 5
30-1-2 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
MEMBERSHIP IN ORGANIZATIONS
Project costs may include the cost of membership of the LPA in
the Renewal Division of the National Association of Housing and Rede-
velopment Officials. Project costs shall not include the cost of (1) mem-
bership of the LPA in any other organization, or (2) membership of
LPA officials or employees in any organization.
MEETINGS, CONVENTIONS, CONFERENCES, SEMINARS, ETC.
Per Diem and Travel Costs
The policies and expense limitations under the heading “Travel’’
above shall apply to all out-of-town travel costs and per diem allowances
authorized in accordance with the following.
Out-of-town travel costs and per diem allowances for attendance
of LPA officials and employees at conferences, conventions, and com-
mittee meetings of organizations which have a broad interest in urban
renewal activities on a national or regional level may be considered as
eligible project costs, when properly authorized by official action as
described in the second paragraph of this Section. Attendance shall
be limited to the number of officials and employees necessary to ade-
quately cover the conference, convention, or meeting.
Out-of-town travel costs and per diem allowances for attendance of
LPA employees at training conferences, seminars, institutes, or work-
shop meetings may be considered as eligible project costs, when properly
authorized by official action. However, the attendance must afford the
conferees an opportunity to discuss the means of improving techniques,
to discuss the current developments in their respective fields of skill,
or to exchange new ideas for improving operational efficiency with
respect to urban renewal activities.
Out-of-town travel costs and per diem allowances for attendance of
representatives of the governing body of the locality at urban renewal
workshop meetings or seminars may be considered as eligible project
costs, when authorized by official action and when specifically approved
in writing by the HHFA Regional Office in advance. HHFA approval
will be given only if the meeting agenda is related to problems which
require joint LPA-municipal solution and if attendance is limited to
the minimum number of representatives necessary to adequately cover
the meeting for the local government.
Out-of-town travel costs and per diem allowances for attendance
at training conferences, seminars, or meetings, the purpose of which
is to provide the conferees with elemental knowledge in their respec-
tive fields, are not eligible project costs.
Registration Fees and Meals
Project costs may include registration fees for representation of
the LPA or the local government at meetings, conventions, conferences,
6 2/12/64
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30–1-2
seminars, etc., in accordance with the policies set forth under the pre-
ceding subheading. Project costs shall not include charges for meals
of LPA officials or employees, or of representatives of the local govern-
ment, who receive per diem in lieu of subsistence.
EXPENSES FOR MEETINGS, FOOD COSTS
Charges to project costs of expenses for holding regular LPA busi-
ness meetings shall be limited to the rental of meeting rooms where
adequate free space is not available, and to transportation. In addi-
tion, project costs may include food costs when local public practice
permits payment for food at such meetings, provided:
(1) Minutes of the meeting are recorded.
(2) Food costs are incurred in conformity with an officially adopted
policy of the LPA for the convening of meetings at which food
is to be served.
(3) Food costs do not exceed for each person the price of meals
regularly served by local establishments for periodic group
meetings.
(4) Each voucher for food served at such meetings is specifically
approved by the LPA governing body, or, if the LPA is a
municipality, by the chief executive officer of the organiza-
tional unit administering Title I activities.
The cost of meals for guests of the LPA governing body whose at-
tendance is not necessary to the conduct of LPA operations is inel-
igible as a project cost.
PUBLICATIONS
Project costs may include subscriptions to and purchase of news-
papers, periodicals, and other publications which have specific informa-
tion of value to the LPA in the operation of its Title I program.
Subscriptions and purchase of such material shall be limited to the
reasonable need of LPA officials and employees.
BONUSES, PRESENTS, ENTERTAINMENT EXPENSES
Project costs shall not include the cost of any bonuses or presents
to employees in any form, or expenses incurred for the provision of
entertainment, meals (except as authorized above), or incidental food
and beverages, regardless of local public practice.
2/12/64 7
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-3
Section 3. Political Activity
Section 12(a) of the Hatch Act 1 restricts the political activities of
LPA officers and employees if their principal employment is in con-
nection with an activity of the LPA which is financed in whole or in
part by Federal loans or grants made under Title I. These restrictions
are enforced by the U. S. Civil Service Commission.
The restrictions prohibit:
(1) Use of official authority or influence for the purpose of inter-
fering with an election or a nomination for office, or affecting
the result thereof.
(2) Directly or indirectly coercing, attempting to coerce, command-
ing, or advising any other officer or employee to pay, lend, or
contribute any part of his salary or compensation or anything
else of value to any party, committee, organization, agency, or
person for political purposes.
(3) Active participation in political management or in political
campaigns.
PERSONS EXEMPT FROM SECTION 12(a)
Section 12(a) is not applicable to persons whose positions with the
LPA do not constitute their principal employment. Although the
question as to which is the ‘‘principal employment” is to be deter-
mined by the Civil Service Commission, in general if substantially
more than half of the employee's time is devoted to other employment
and substantially more than half of his income is derived from it, he
is not subject to the Hatch Act.
In addition, the following persons are exempt from that provision
of the Hatch Act which deals with taking active part in political man-
agement or political campaigns:
(1) The Governor or the Lieutenant Governor of any State, or any
person who is authorized by law to act as Governor, or the
mayor of any city.
(2) Duly elected heads of executive departments of any State or
municipality who are not classified under a State or municipal
- merit or civil-service system.
(3) Officers holding elective offices.
Certain officers may hold two public positions, one subject to and
one exempt from certain provisions of the Hatch Act. For example,
the mayor of a city might also be the executive director of an LPA.
The Civil Service Commission has indicated that these persons are
subject to all the political activity restrictions of Section 12(a) if their
employment with the LPA is their principal employment as defined
above.
1 54 Stat. 767, 5 U.S.C. sec. 118k (1958).
2/1/60 I
so-1-3 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
An officer or employee of an LPA who is in doubt as to whether he
is subject to or exempt from any of the provisions of Section 12(a)
may present the matter in writing to the Civil Service Commission,
Washington 25, D. C., for consideration. -
EXAMPLES OF PROHIBITED ACTIVITIES
Direct or indirect participation in any of the following types of
political activity is in contravention of the prohibitions of the Hatch
Act as construed by the Civil Service Commission:
(1) Serving on or for any political committee, party, or similar
organization, or serving as a delegate or alternate to a caucus
or party convention.
(2) Soliciting or handling political contributions.
(3) *ing or organizing or serving as officer of a political
CIUlO.
(4) Addressing or taking an active part in preparing, organizing,
or conducting a political meeting or rally.
(5) Engaging in political conferences or canvassing a district or
soliciting political support for a party, faction, or candidate.
(6) Taking an active part in primary or regular elections, such
as soliciting votes or helping to get out the voters on elec-
tion days.
(7) Acting as an election officer in a capacity which may involve
partisanship or partisan political management.
(8) Publishing or being connected editorially or managerially with
any newspaper generally known as partisan from a political
standpoint.
(9) Writing for publication or publishing any letter or article,
signed or unsigned, in favor of or against any political party
or candidate.
(10) Becoming a candidate for nomination or election to any public
office, which is to be filled in an election in which party can-
didates are involved.
(11) Distributing campaign literature or material.
(12) Initiating or circulating political petitions.
(13) Becoming prominently identified with any political movement,
party, or faction, or with the success or failure of any can-
didate for election to public office.
EXCEPTIONS TO POLITICAL RESTRICTIONS
Section 12(a) expressly reserves the right of officers or employees
to vote as they may choose and to express their opinion on all political
subjects and candidates.
Section 18 of the Hatch Act states an exception relating to elections
not specifically identified with National or State issues or political par-
ties. This Section provides that the Hatch Act does not prohibit political
activity in connection with (1) any election and the preceding cam-
2 2/1/60
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-3
paign if none of the candidates is to be nominated or elected at such
election as representing a party any of whose candidates for presi-
dential elector received votes in the last preceding election at which
presidential electors were elected, or (2) any question that is not
specifically identified with any National or State political party, such
as questions relating to constitutional amendments, referendums, ap-
proval of municipal ordinances, and others of a similar character.
ENFORCEMENT JURISDICTION AND PROCEDURES
Anyone who has reason to believe that an officer or employee of an
LPA has committed a violation of the Hatch Act should report such
violation to the Urban Renewal Commissioner, Housing and Home
Finance Agency, Washington 25, D. C.
AVAILABILITY OF PAMPHLET FROM CIVIL SERVICE COMMISSION
The pamphlet entitled Political Activity of Federal Officers and Em-
ployees, commonly referred to as Pamphlet 20, is available from the
Civil Service Commission. The pamphlet contains more detailed infor-
mation concerning the applicability of the Hatch Act to LPA officers
and employees.
2/1/60 {}
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-4
Section 4. Project Photographs
Photographs of professional quality shall be submitted to the HHFA
Regional Office with the Final Project Report. (See Section 4-2-1,
Checklist Code No. R. 203.)
The cost of project photography and photographs may be included
in project costs, except in connection with a project on a three-fourths
capital grant basis with limited project costs.
The LPA shall submit :
(1) An overall photograph showing the entire project area, includ-
ing, whenever possible, a prominent landmark suitable for iden-
tification (one to three photographs).
(2) A series of closeup photographs illustrating existing blighting
conditions and structures considered to be subject to clearance,
conservation, or reconditioning (three to five photographs).
Whenever possible, a prominent landmark shall be included. If
the photographs include people, they shall be representative and
unposed.
(3) Photographs of architectural drawings or scale models illustra-
tive of the project area after completion of the project (three to
five photographs).
IDENTIFICATION OF PHOTOGRAPHS
The following information shall be typed on a slip of paper attached
to the back of each photograph:
Project number.
Name of locality.
Address (if shot of individual building).
Date taken.
Photographer's name and address.
For exterior shots, the position and direction of the camera shall be
indicated by identifying streets or landmarks, or by marks on an ac-
companying map.
SPECIFICATIONS FOR SUBMISSION
The LPA shall submit one negative and two prints of each photo-
graph to the HHFA Regional Office. Prints shall be black and white,
8" x 10", medium weight, glossy finish, and unmounted. Each nega-
tive shall be placed in a separate protective paper jacket. The prints
and negatives shall be submitted in a regular photograph mailer marked
“Photographs—Do Not Bend.”
12/4/6] I
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-5
Section 5. Disposition of LPA Personal Property
This Section sets forth policies and requirements governing the
disposition of office furniture, equipment, and other personal property
owned by the project. Such property may be disposed of either by
sale or retention by the LPA.
DETERMINATION OF FAIR VALUE
The LPA shall first determine the fair value of the property, by
applying the formula of cost less depreciation at rates not in excess
of those based on the average useful lives shown in Exhibit A.
RETENTION OF PROPERTY BY LPA
If the LPA decided initially to retain the property for its use in
another project or activity, it may do so by depositing to the credit
of the project an amount equal to the fair value of the property.
SALE OF PERSONAL PROPERTY
Property With Fair Value less Than $100
If the fair value of the property to be disposed of is less than $100,
the LPA shall make such informal inquiry of prospective purchasers
as it deems necessary to insure a fair return ; document in the per-
manent LPA record all such inquiries and offers; and issue an ap-
propriate bill of sale, a copy of which shall be retained in the record.
If the LPA elects to reject all offers, it need not sell the property.
In such case, it shall deposit to the credit of the project an amount
equal to the highest offer received.
Property With Fair Value From $100 to $500
If the fair value of the property to be disposed of is $100 or more,
but not more than $500, the LPA shall solicit at least three bids, orally
or in writing, from prospective purchasers; document in the per-
manent LPA record all bids received; and issue an appropriate bill
of sale, a copy of which shall be retained in the record.
If the LPA elects to reject all bids, it need not sell the property.
In such case, it shall deposit to the credit of the project an amount
equal to the highest bid received.
Property With Fair Value Greater Than $500
If the fair value of the property to be disposed of is more than
$500, at least 15 days prior to awarding of a sales contract for the
10/9/64/ I
30-1-5 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
property to be disposed of the LPA shall place advertisements in
newspapers or in circular letters to prospective purchasers and shall
post notices in public places describing the property, stating where
it may be inspected, and specifying the bid opening and closing dates
and the date, time, and place of the public bid opening.
If the LPA wishes to bid on the property, it shall submit a sealed
bid within the bidding period specified in the advertisements and
notices. Such bid shall be considered with all other bids received.
Bids shall be opened publicly at the specified time and place. The
award shall be made to the highest bidder. A tabulation of all bids
received shall be made and retained with a copy of the sales contract
as a part of the permanent LPA record.
DESTRUCTION, ABANDONMENT, OR DONATION
Personal property shall not be destroyed, abandoned, or donated
until every effort has been made to dispose of it by sale or retention.
If it has no scrap or salvage value and a purchaser cannot be found,
a statement shall be prepared for the property accountability records.
This statement shall list the names of prospective bidders solicited
and shall state the circumstances governing the destruction, abandon-
ment, or donation and the date of such action.
2 10/9/64
LPA MANAGEMENT
ADMINISTRATIVE MANAGEMENT 30-1-5
\,
EXHIBIT A
TABLE OF USEFUL LIVES OF OFFICE FURNITURE AND EQUIPMENT
A composite life of about 15 years has been found applicable to
office equipment. Where the equipment is segregated into groups, the
following lives are recognized:
Years
Safes 50
Furniture, fixtures, and filing cases 20
Mechanical equipment 8
Item lives are given in the following list: "
Average useful life (years)
Adding machines .............................. 10 Dictation machines ........................
Addressing and mailing Duplicating machines ..................
machines 15 Fans, electric
Billing machines ................................. 8 Folding and sealing machines.
Binders, looseleaf .............................. 20 Helmets, rescue ....................................
Blueprinting machines ............... 15 Hospital equipment ........................
Bookkeeping machines .................. 8 Lamps, desk and floor ..................
Cabinets and files .............................. 15 Linoleum .......................…..
Calculators 10 Lockers ........................
Call system and annunciators. 14 Lunchroom equipment ..................
Cases: Mirrors
Book 20 Money machines ....................................
Display ...... 20 Numbering machines ........................
Chairs: Photographing machines ............
Bentwood 5. Pneumatic-tube systems ...............
Heavy 16 Racks and stands .................................
Check perforators ........................... 10 Rugs, carpets, and mats ...............
Check writers 8 Safes and vaults ....................................
Cleaners, electric vacuum ............ 6 Scales, counter and mail ............
Clocks: Settees
Time … 15 Shades, window ....................................
Time-stamping ................................. 10 Signs, board .............................................
Wall ............................................................ 20 Tables -
Coolers, water ..................................... 10 Typewriter
Desks …................... 20 Wardrobes ................................................
* On request, the HHFA Regional Office will advise on the average useful life for any item
not listed.
TG/9/64
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-6
Section 6. Distribution of LPA Adminisfrcifive Costs
This Section sets forth a procedure for the distribution of administra-
tive costs between programs, projects, and activities of a local agency
which is (1) administering other federally assisted or non-assisted ac-
tivities in addition to a Title I project or activity, or (2) administering
more than one Title I project or activity at the same time.
ADOPTION OF DISTRIBUTION METHOD
The local agency shall formally adopt a method, consistent with the
requirements of this Section, for segregating and distributing its
administrative costs that will result in an equitable and realistic alloca-
tion of expense, as related to current workload, to each program,
project, and activity being administered. The method adopted shall
provide for the distribution of expense to be made not less frequently
than once each month.
When the local agency is a Local Housing Authority carrying out a
Title III low-rent housing program, the method adopted for the alloca-
tion of administrative costs must be acceptable to both the Public Hous-
ing Administration and the HHFA Regional Office.
DEFINITIONS
The following definitions shall apply to this procedure.
Project
Unless otherwise indicated, the term project includes a Title I urban
renewal project; a Title III low-rent public housing project; prepa-
ration or completion of a Community Renewal Program; preparation
of a General Neighborhood Renewal Plan; a Feasibility Survey; and
any other federally assisted or nonassisted program, project, or activity
; administered by the local agency, hereinafter referred to as the
Central Office Costs
Central Office costs include all salary and nonsalary expense incurred
for the operation and maintenance of the Central Office of the LPA in
administering the projects within its jurisdiction.
Project Costs
Project costs include all salary and nonsalary expense incurred for
employees assigned directly to and working on the site of a Title I
urban renewal project or Title III low-rent public housing project
being undertaken, and materials, contractual services, etc., used solely
on and for the benefit of such a project.
6/28/63 I
30.1-6 ADMINISTRATiVE MANAGEMENT LPA MANAGEMENT
Salary Costs
Salary costs include salaries, wages, employee benefits (such as health
insurance provided by the LPA), and retirement benefits.
Nonsalary Costs
Nonsalary costs include all other expense, such as travel costs,
communications (i.e., telephone and telegraph service), postage, rents,
utilities, contracts for common services (such as janitorial and window-
cleaning services, and maintenance of office equipment), furniture, fix-
tures, equipment, and expendable supplies.
Direct Expense
The direct eacpense category includes:
(1) All salary costs that can reasonably be identified with activity
in connection with specific projects. It includes costs incurred
both (a) for employees whose time is devoted wholly to services
in connection with a single project, and (b) for employees whose
time is divided between two or more projects and whose work is
of such a nature that reasonably accurate estimates of time
devoted to each project can be made by the employees or their
supervisors.
(2) The cost of those items of furniture, fixtures, and equipment
that must be separately inventoried, such as desks, chairs, tables,
and office machines.
Indirect Expense
The indirect expense category includes:
(1) All salary costs that cannot reasonably be identified with
activity in connection with specific projects. Examples are
salary costs incurred for switchboard operators, receptionists,
messengers, janitors, and other personnel who provide common
services and whose time cannot feasibly be segregated between
duties performed for the benefit of specific projects.
(2) All nonsalary costs, except those incurred for furniture, fix-
tures, and equipment.
ALLOCATION OF EXPENSE
All project costs shall be charged directly, as incurred, to the project
involved. If a project employee is assigned to provide services for more
than one project, his salary costs shall be allocated to the respective
projects on the basis of estimates of the percentage of time devoted to
each. Records of these estimates shall be maintained in the LPA files for
audit purposes. Project costs shall not be combined with Central Office
costs for the purpose of computing the basis for allocation of the latter
between projects.
Central Office costs shall be allocated in the following manner:
(1) Direct expense shall be charged to the projects to which it is
attributable.
2 6/28/63
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-6
Salary costs of those employees whose services were devoted
wholly to one project shall be so charged.
Salary costs of those employees whose services were devoted to
more than one project shall be distributed between the respective
projects on the basis of estimates of time attributable to each.
Records of these estimates shall be retained in the LPA files for
audit purposes.
In the event there is a change in administrative workload due to
a temporary reduction of activity for any one project, salary
costs normally attributable to that project shall continue to be
charged to the project pending resumption of normal activity or
a redetermination of staffing and salaries appropriate to the
change in workload.
Nonsalary costs of furniture, fixtures, and equipment shall be
selectively charged, as incurred, in such a manner as will achieve
a reasonable distribution of cost between the projects benefiting
from their use. Although it is permissible to divide the cost
of a number of items of furniture, fixtures, or equipment pur-
chased in a single lot when allocating charges to projects,
the cost of each item must be charged to a specific project in
order to avoid difficulty in the maintenance of inventory and in
the computation of credit at the time of project completion.
(2) Indirect expense shall be allocated to projects on a pro rata
basis in the same proportion as the charges for direct salary costs
for the same period.
MUNICIPALITY SERVING AS LPA
When a Title I project or activity is undertaken by a municipality
Serving directly as the LPA, no part of the salary costs of elected officials
shall be eligible for inclusion in project costs. However, project costs
may include, in appropriate part, salary costs of regular municipal
employees who have been assigned to work directly on the project or
activity. Charges for these costs must be supported by timecards or
similar records.
Salary costs of appointed principal executives of the municipality,
such as bureau, department, or office heads, are not eligible for inclusion
in project costs, except for the appropriate portion of such costs of the
official assigned direct responsibility for the organizational unit admin-
istering the Title I program.
Overhead and other administrative costs of the municipality not in-
curred directly as a result of a Title I project or activity shall also be
excluded from project costs.
SUBMISSION TO HHFA REGIONAL OFFICE
A description of the distribution method adopted by the LPA, which
may consist of a copy of the LPA procedure, shall accompany the initial
application for the first Title I project or activity of the LPA. There-
after, the LPA shall furnish the HHFA Regional Office with a copy of
6/28/63 3
30-1-6 ADMINISTRATIVE MANAGEMENT LPA MANAGEMENT
any amendment affecting the expense distribution method, at the time
the amendment is proposed for adoption. The Regional Office will
communicate any objections to the LPA within 30 days; otherwise it
should be assumed that the proposal is satisfactory.
Attention is directed to the requirement stated above that an LPA
must obtain approval of the Public Housing Administration for the dis-
tribution method adopted, if the LPA is a Local Housing Authority
carrying out a Title III low-rent public housing program.
4 6/28/63
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-I-7
Section 7. Project Signs
As soon as possible after the effective date of a Contract for Loan
and Grant, the LPA shall have project signs erected. These signs
shall include at least the following information:
(1) Name of project.
(2) Name of LPA.
(3) Nature of Federal financial participation by means of the
following phrase: “Renewal of this area is being carried out
with financial aid from the Urban Renewal Administration,
United States Housing and Home Finance Agency.”
The number and size of the project signs shall be in keeping with
the size of the project area. However, as a minimum, there shall be
at least two project signs of at least 8 feet by 8 feet. The HHFA
Regional Office may waive the size requirement if it is contrary to
local regulations or practice.
All project signs shall be clearly lettered and of weatherproof con-
struction. They shall be carefully maintained until renewal of the
area has been completed.
l/26/6] I
LPA MANAGEMENT ADMINISTRATIVE MANAGEMENT 30-1-8
Section 8. Acknowledgment of Federal Fincincial Assistance
Federal participation in the financing of a Title I project or activity
shall be acknowledged by including the following notation in a book,
pamphlet, plan, report, or map that is prepared by the LPA:
The preparation of this [book, pamphlet, plan, report, map.] was
financed in part through a Federal [advance, loan, grant, loan and
grant] from the Urban Renewal Administration of the Housing
and Home Finance Agency under the provisions of Title I of the
Housing Act of 1949, as amended.
The following are exempt from this requirement:
(1) Material prepared for exclusively internal use within the LPA.
(2) Material prepared for the exclusive use of the LPA and the Fed-
eral Government; for example, application documentation.
(3) Material prepared for distribution to project residents; for
example, informational material concerning relocation or rehabil-
itation.
(4) Land disposal promotional material.
(5) Any other material that will not be available for public distribu-
tion.
This acknowledgment shall be included on the front cover or title
page (or, in the case of maps, in the same block) that contains the name
of the LPA. Gummed stickers or similar nonpermanent means for in-
corporating the acknowledgment shall not be used.
A requirement for similar notation shall be included in each contract
for professional or technical services executed by the LPA that provides
for or will result in the preparation of material of the kind that requires
the acknowledgment notation described above.
3/2/63 l
ADMINISTRATIVE MANAGEMENT 30–2-1
CHAPTER 2. LPA CONTRACTS
Section 1. Contracts for Professional and Technical Services
This Section contains procedures relating to the procurement of
professional and technical services of accountants, architects, engineers,
landscape architects, lawyers, planners, surveyors, title companies,
urban designers, and other persons performing similar services. The
employment of real estate appraisers, option negotiators, and other real
estate consultants is covered in Chapter 13-2 and Section 14-1-2.
The following general requirements apply to contracts or agreements
covered by this Section:
(1) The contract must be in writing.
(2) The contract may be negotiated.
(3) The contract must state the maximum compensation or reim-
bursement to be paid.”
(4) A proposed contract which includes planning services or legal
services involving litigation shall be submitted to the HHFA
Regional Office for concurrence prior to execution. (See below
under the heading “Procedure for Obtaining HHFA Concur-
rence.’’) The Regional Office may authorize the LPA to exe-
cute contracts for planning services without prior HHFA
COIT CUII’ren Ge.
CONTRACT FORMS AND SUPPORTING DOCUMENTATION
Form H-621A, Part I—Agreement, may be used as a guide in pre-
paring Part I of a contract for professional or technical services. Form
H-621B, Part II—Terms and Conditions, contains those provisions
which are mandatory requirements for each contract.
If Form H-621A is not used in preparing Part I of the contract, the
LPA shall follow the guide form as closely as possible, making only
such modifications as may be necessary to adapt it to individual circum-
stances. The LPA shall insure that paragraphs relating to area covered,
scope of services, data to be furnished the contractor, time of perform-
ance, compensation, and method of payment are drafted so as to reflect
specific local objectives and conform to applicable State and local law.
* In a contract for legal services involving litigation, the maximum compensation shall be
considered as an estimate rather than a limitation on the amount to be paid.
6/29/65 I
30-2-1 ADMINISTRATIVE MANAGEMENT LPA CONTRACTS
If the contract provides for the conduct of surveys or studies on con-
ditions of deterioration, blight, or other factors related to project eligi-
bility or to any proposed clearance, including spot clearance in a con-
servation area, the LPA shall include in Part I of the contract a
provision that all survey data, working papers, photographs and nega-
tives, and research material for these surveys and studies shall become
the property of the LPA upon completion of the contract.
LPA negotiations with proposed contractors must be adequately
documented by records in the LPA files which provide:
(1) Explanation of how the amount of compensation to be paid the
contractor was determined.
(2) If more than one contractor was considered, identification of
others considered, summary of bids or proposals received, and,
if the low bid or proposal is not accepted, statement of the con-
siderations governing the selection of the contractor.
(3) If only one contractor was considered, explanation of the basis
for selection.
CONTRACT OR AGREEMENT WITH OTHER PUBLIC AGENCY
When the LPA is an integral part of the local government, a written
agreement or understanding shall be used to obtain professional or
technical services from another unit of that government. Under such
an agreement, reimbursement shall be limited to costs computed on
either of the following two bases, plus incidental expenses actually
required and incurred : (1) direct payroll costs determined by time-
card records or by some other suitable method of cost accounting, or
(2) an estimated unit cost formula.
When the LPA obtains professional or technical services from an
agency of government of which it is not a unit, it shall use a contract
or other written agreement. Compensation may be based on reim-
bursement for actual cost, or on estimated cost based on acceptable
accounting procedures.
CONTRACT WITH PRIVATE CONTRACTOR
Compensation for professional and technical services of a private
contractor shall be within the limits of the approved budget and shall
not exceed that customarily paid for services of equivalent scope and
quality within the locality.
Professional or technical services provided on a part-time basis will
not be eligible for inclusion in Gross Project Cost in any case where
such services are provided by an individual who is paid for full-time
services by another Federal or local governmental agency or unit.
A contract for planning a project improvement to be provided as
a noncash local grant-in-aid shall cover any construction supervision
to be offered as an Item 1 project expenditure (see Section 31-2-1).
2 6/29/65
LPA contracts ADMINISTRATIVE MANAGEMENT 30–2-1
PROCEDURE FOR OBTAINING HHFA CONCURRENCE
The LPA shall submit two copies of each proposed contract which
includes either of the following:
(1) Planning, urban design, or similar services, unless prior written
HHFA authorization has been obtained.
(2) Legal services involving litigation (see Chapter 3-3).
If the proposed contract incorporates the provisions of Form H-621B,
only Part I shall be submitted.
6/29/65
ADMINISTRATIVE MANAGEMENT 30-4-l
CHAPTER 4. LABOR STANDARDS
Section 1. Determination of Prevailing Salaries of Technical Personnel
Following the execution of a Contract for Loan and Grant, salaries
prevailing in the locality, as determined or adopted, subsequent to a
determination under applicable State or local law, by the Administrator,
are the minimum salaries that may be paid to technical personnel em-
ployed on the project.
DETERMINATIONS BY ADMINISTRATOR
If no determination of prevailing salaries has been or is to be made
under State or local law, the LPA shall so state in Part I of the Appli-
cation for Loan and Grant for the first project, and shall request the
Administrator to make the determination. (See Section 4-2-1, Checklist
Code No. R. 202.) The LPA will receive the Administrator's determina-
tions on Form H-647, Determination of Prevailing Salaries of Technical
Positions. The determinations will suffice for the duration of all Title
I projects to be undertaken in the locality unless changes in the pre-
vailing salary rates necessitate new determinations, in which case the
LPA will be notified of the changes.
ADOPTION OF DETERMINATIONS MADE UNDER STATE OR LOCAL LAW
When prevailing technical salaries are to be determined by the LPA
or any other public agency under State or local law, the LPA shall
submit Form H-648, Request for Adoption of Salary Determinations
Made Under State or Local Law (Exhibit A), and three signed copies
of Form H-648A with Part I of the Application for Loan and Grant for
the first project. (See Section 4-2-1, Checklist Code No. R. 202.) The
LPA will receive the Administrator's adoption of the local determina-
tions on a completed Form H-648.
The LPA shall request adoption of new salary determinations made
under State or local law when the determinations reflect changed salary
rates.
instructions for Preparing form H-648
In Block D, enter “public’’ or “private” for the type or class of
employee covered.
In Block F, cite State or local laws pursuant to which the determina-
tion has been made and attach a certified copy of the ordinance of
resolution embodying the determination.
In Block H, enter the salary rates for only such classifications as
are included in the determinations made under State or local law.
4/8/60 I
30-4-1 ADMINIsrnative MANAGEMENT LABOR STANDARD$
The Administrator will make the determination on Form H-647 with
respect to classes of personnel or job classifications not covered by the
local determination.
Descriptions eſſ Technical Personnel
The descriptions of the classifications of technical personnel in
Exhibit B are for the guidance of the LPA and firms contracting with
the LPA to enable them to (1) match local titles and functions with
the classifications listed in Block H and (2) identify the prevailing
minimum salary rate that applies to each technical person employed.
DETERMINATIONS INCLUDED IN CONTRACTS
Each determination and each adoption of a local determination by
the Administrator shall be made a part of each contract to be entered
into by the LPA involving the employment in the execution of a project
of any of the technical personnel covered by the determination or
adoption.
2 4/8/60
LADOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-1
EXHIBIT A

M-Gº, II OUS J M G AND MOME F I NANCE A G & N C Y Form Approved
(11-56) URDAN RENEWAL ADMINISTRATION Budget Bureau Mo. 63-R759.3
REQUEST FOR ADOPTION OF SALARY DETERMINATIONS
MADE UNDER STATE OR LOCAL LAW
A. NAME OF LOCAL PUBLIC AGENCY B. LOCALITY OF PROJECTS
C. ADDRESS OF LOCAL PUBLIC AGENCY D. Tºp 2 OR CLASS OF EºPLOYME OOVER D BY
DETERMINATION
I. NAME OF BODY OR AGENCY MANIMG DETERNINATION
... lºcal easis for determination
f
G. ſ if app i se sºle) Thas detersanation supersedes the prior determination submitted for adoptica ea
The rates of salary indicated an Block H constitute the prevailing salary rates in the local aty determined under
State or local law. We hereby request that the Housing and Hoee Finance Administrator adopt such salaries (in coa-
form 1 ty with Section 109(a) of the sing Act of 1949), as the salaries prevailing, in the above locality for the tech-
nical personnel listed in Block H, employed in the development of Title ; financially assisted projects.
be de St gas tsp e of Au º Aoy a sed Offic ºr 7 it ! s ef As the r s sed. Oſſie wº
ADOPTION OF SALARY DETERMINATION -
I hereby adopt the salaries listed in Block H as the salaries prevailing in the said local aty for technical per-
sonnel employed in the development of Title I projects. In order to fulfill the provisiens of the contreet or con-
tracts for Tatle I financial assistance, you ...ſi require the payment of act less than the aforºssid, salaries to such
technical personnel employed in the development of the aforesentioned Title I projects as are within the purview of the
determ in stion.
HOUSING AND HOME FINANCE ADMINISTRATOR
By
Dete
(Over )
2/1/60
30-4-1
ADMINISTRATIVE MANAGEMENT LABOR STANDARD5
EXHIBIT A (Page 2)
PREVA 1 L I MG SALARM ES
CLASS 1.f I CAT I O M Of t M P L 0 Y ME M 7 Of TERMINED UNDER STATE
O C
R LOCAL LAW
| | Riv-. P tº OW ER- PER
7 w P C A i 7 | T 1 f L 0 C A L T | T \ { Ut. A ſº W ºf J ºf T i itſ
RAI t i00* | RAIt
Planner (3)
Planner (2)
Planner ( 1)
fngineer (3)
Fingineer (2)
Engineer ( 1)
Architect (3)
Architect (2)
Arch 1 tect (1)
Landscape Architect (3)
Landscape Architect (2)
Landscape Architect (1)
Draftsman (3)
Draftsman (2)
1)r aftsman ( !)
Chi e ſ of Party (Survey ing)
Instrumen unan
Rodman
Cha 1 timan
b d 1 cate
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2/1/60
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-1
EXHIBIT B
DESCRIPTION OF TECHNICAL POSITIONS
PLANNERS
The duties of these positions are to advise on, administer, supervise,
or perform professional work requiring the application of skills and
techniques of community and regional planning for the physical de-
velopment or redevelopment of a neighborhood, redevelopment area, or
project area, as well as the planning necessary to relate the redevelop-
ment plans to the general plan of the locality as a whole.
Planner (1): Assignments are ordinarily specific in nature and ac-
companied by detailed instructions, notes, or sketches.
Planner (2): Supervises or performs planning work, involving re-
search and practice requiring considerable professional and technical
training and experience in community planning.
Planner (3): Responsible for the performance or supervision of
planning work requiring thorough knowledge of the requirements
of a broad range of redevelopment projects and ability properly to
relate such work to the requirements of comprehensive community
plans.
ENGINEERS
The duties of these positions are to perform professional and scientific
engineering work pertaining to redevelopment planning or project
developments.
Engineer (1): Performs elementary professional and technical engi-
neering work, usually as an assistant to a professional engineer.
Engineer (2): Performs engineering work involving research and
practice requiring considerable professional and technical training
and experience in engineering.
Engineer (3): Responsible for supervision or performance of engi-
neering work involving research, practice, and technical administra-
tion requiring extended professional and technical training and
experience in engineering. Includes positions of technical assistants
and consultants.
ARCHITECTS
The duties of these positions are to advise on or perform architec-
tural work related to urban redevelopment planning.
Architect (1): Performs elementary professional and technical archi-
tectural work requiring a fundamental knowledge of the principles
and concepts of architecture.
Architect (2): Under technical guidance conducts research and makes
investigations to develop architectural design standards and plan-
ning guides for specific types u" structures or portions of structures.
2/1/60
30–4–1 ADMINISTRATIVE MANAGEMENT LABOR STANDARDS
EXHIBIT B (Page 2)
Architect (3): Responsible for supervision or performance of pro-
fessional architectural work involving complex or novel problems,
the solution of which may require technical assistants and consultants.
LANDSCAPE ARCHITECTS
The duties of these positions are to advise on, administer, supervise,
or perform research or other professional scientific and technical work
in the esthetic and functional design, layout, construction, and main-
tenance of landscape features and incidental structures.
Landscape Architect (1): Performs elementary professional and tech-
nical landscape architectural work requiring fundamental knowledge
of the principles and methods used in architecture and engineering
design relative to problems involved in landscape design.
Landscape Architect (2): Responsible for analyzing, planning, and
designing the difficult phases of landscape projects for which a Land-
scape Architect of higher grade is responsible. Should have a general
knowledge of plant materials and ground forms and their represen-
tation.
Landscape Architect (3): Includes positions of technical assistants
and consultants. Duties require thorough knowledge of the principles,
methods, and techniques employed in landscape design work; good
general knowledge of the relationships of the structural elements and
principles used in architectural and engineering design work to the
problems involved in landscape design work.
DRAFTSMEN
The duties are to supervise, review, or perform drafting work or
mechanical drawing, lettering, illustrating, and incidental statistical
clerical work in the preparation and revision of plans, profiles, cross-
sections, elevations, detailed scale drawings and tracings, charts, graphs,
diagrams, and other similar types of illustrative materials which are
directly related to planning, engineering, architectural, or landscape
architectural activities.
Draftsman (1): Performs elementary drafting work of one or more
of the types referred to above. .
Draftsman (2): Performs difficult drafting work of one or more of
the types referred to above.
Draftsman (3): Performs difficult and responsible drafting work of
one or more of the types referred to above and possesses ability to
direct work processes and procedures and to obtain production and
cooperation.
ADDITIONAL POSITIONS
Chief of Party (Surveying): Supervises, directs, and is responsible
for the accuracy of the work of an engineering survey party engaged
in determining the exact location and measurement of points, eleva-
2/1/60
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-l
EXHIBIT B (Page 3)
tions, lines, areas, and contours on the earth's surface for purposes of
securing data for construction map making, land valuation, or other
purposes. Calculates information needed to conduct survey from
notes, maps, deeds, or other records. Keeps accurate notes, records,
and sketches of work performed or data secured. Verifies by calcula-
tions the accuracy of survey data secured.
Instrumentman: Sets up, adjusts, and operates an alidade, engineer's
level, transit, and other surveying instruments to establish angles
and elevations, or to secure data pertaining to angles and elevations
for construction, map making, mining, or other purposes. Keeps
notes, sketches, and records of work performed or data secured. Is
frequently the surveyor, has full supervision over other members of
the surveying party, and is responsible for the quality of work done.
Rodman: Holds level rod or stadia rod at points designated by in-
strumentman for purpose of establishing or obtaining the elevation
of these points. Reads rod and calls out readings to notekeeper or
surveyor. Marks point with elevation or an identifying mark. Locates
points of established elevations with reference to other points by
making measurements between the points. Performs other duties
relating to surveying work as directed by surveyor. The duties of
this worker and those of chainman are interchangeable in most sur-
veying parties.
Chainman: Measures distances as directed by surveyor, using steel
tape, cloth tape, or surveyor's chain. Marks measuring points with
keel (marking chalk), scratches, tacks, or stakes. Performs other
duties relating to surveying work as directed by surveyor. These
duties and those of rodman are interchangeable in most surveying
parties.
2/1/60
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-2.
Section 2. Determination of Prevailing Wage Rates of Laborers and
Mechanics
Following the execution of a Contract for Loan and Grant, wage rates
prevailing in the locality, as predetermined by the Secretary of Labor
pursuant to the Davis-Bacon Act, are the minimum wage rates that
may be paid to laborers and mechanics employed on the project.
This requirement applies to all work under the contract except work
performed:
(1) As part of a non-cash local grant-in-aid.
(2) When the estimated cost is $2,000 or less.”
(3) By laborers and mechanics who are employees of municipalities
or other local public bodies.”
(4) By a redeveloper in his capacity as such.
PREDETERMINATIONS BY SECRETARY OF LABOR 3
The LPA shall obtain a predetermination of prevailing wage rates
for each contract involving laborers and mechanics subject to the pro-
visions of the Davis-Bacon Act by submitting to the HHFA Regional
Office Form H-649, Request for Wage Determination (Exhibit A).
Form H-649 and 3 signed copies of Form H-649A shall be submitted
at least 30 days before advertising for bids and not more than 60 days
before anticipated commencement of work on each contract. If more
than one contract is expected to be let at approximately the same time,
one request covering several contracts may be submitted.
If Form H-649 cannot be submitted within the 30-day time limit, an
original and 1 copy of a written justification for the delay shall be
submitted with Form H-649.
The predeterminations of prevailing wage rates will be obtained by
HHFA and forwarded to the LPA on Form H-649 or on a separate
schedule.
The wage determination becomes obsolete 90 days after the date of
the determination if work under the contract has not been commenced.
If this occurs, the LPA shall request a new wage determination before
the award of the contract or the commencement of work.
If any wage rates are specified on the predetermination for appren-
* If the total aggregate amount of individual contracts for the same type of work in a project
area is in excess of $2,000, and such contracts are obtained by one bidder at one auction, the
requirement for the payment of prevailing wage rates applies.
* For Old Act projects, the requirement also applies to laborers and mechanics who are em.
ployees of municipalities or other local public bodies.
* For Old Act projects, the procedures under this heading are applicable to force account
work. Form H-649, Request for Wage Determination, shall be submitted to the HHFA Regional
Office at least 30 days before commencement by the LPA of any work under force account.
2/1/60 I
30-4-2 ADMINISTRATIVE MANAGEMENT 1ABOR STANDARDS
tices, they shall apply only to persons employed in a bona fide appren-
ticeship program registered with a State Apprenticeship Council which
is recognized by the Federal Committee on Apprenticeship, U. S. De-
partment of Labor, or, if no such recognized Council exists in a State,
in a program registered with the Bureau of Apprenticeship, U. S.
Department of Labor.
Instructions for Preparing Form H-649
In Block F, enter the approximate monetary value of the contract
for project improvement work, alteration, maintenance, or repair of
acquired property under management." Do not enter monetary value
of contract for demolition. Instead, enter the estimated cost to the con-
tractor of the demolition without credit for salvage.
In Block I, list each classification of laborers and mechanics in the
contemplated employment. If needs can be predetermined, limit listing
to those classifications actually needed.
The HHFA Site Representative may be consulted as to the specific
classifications that may be appropriate to a particular contract.
DETERMINATIONS INCLUDED IN CONTRACTS
The schedule of prevailing wage rates predetermined by the Secretary
of Labor shall be included in the bidding documents and made a part of
each contract respecting which the predetermination has been made.
All actions modifying an original wage determination prior to the
award of the contract or éontracts for which the determination was
sought shall be applicable thereto. However, modifications received by
the LPA later than 5 days before the bid opening shall not be effective
if the award is made within 30 days after the bid opening or 90 days
from the date of the original wage determination, whichever is earlier.
POSTING OF WAGE RATES
The following shall be posted at conspicuous points on the project
site:
(1) United States Department of Labor poster SOL–155-a, avail-
able from the HHFA Regional Office.
(2) Schedule of predetermined prevailing wage rates for the various
classes of laborers and mechanics, attached to poster.
(3) Statement of all deductions, if any, permitted by law to be made
from unpaid wages actually earned by the laborers and mechanics,
attached to poster.
The LPA shall require each contractor to make the required postings
after the contract has been awarded and right of access to the site has
been obtained.”
* For LPA force account work for Old Act Projects, enter in Block F the estimated cost of
e work. - -
* For 9ld Act projects, the LPA. shall make the postings when any work performed by force
account involves the employment of laborers and mechanics.
2 2/1/60
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-2
PAYROLLS
The LPA shall obtain from each contractor and subcontractor 2 cer-
tified copies of each payroll. The LPA shall make one copy available to
the HHFA Site Representative at the project site. Contractors and sub-
contractors shall be required to use Form HHFA-1, Payroll," or an
equivalent form which contains the information and certifications re-
quired on Form HHFA-1. The contractor shall certify on the payroll
form that the contractor and each subcontractor has complied with
the wage and other labor standards provisions of the contract or that
there is an honest dispute with respect to the provisions.
* Form HHFA-1 may be purchased by contractors directly from the Superintendent of Docu-
ments, Government Printing Office, Washington 25, D.C.
2/1/60 3
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-2
Section 2. Determination of Prevailing Wage Rates of Laborers and
Mechanics
PREVAILING WAGE RATES
Following the execution of a Contract for Loan and Grant, wage rates
prevailing in the locality, as determined by the Secretary of Labor
pursuant to the Davis-Bacon Act, are the minimum wage rates that
may be paid to laborers and mechanics employed on the project. This
applies to all work under the contract, except work performed:
(1) As part of a noncash local grant-in-aid.
(2) When the estimated cost is $2,000 or less.”
(3) By laborers and mechanics who are employees of municipalities
or other local public bodies.”
(4) By a redeveloper in his capacity as such.
DETERMINATIONS BY SECRETARY OF LABOR 3
All determinations of prevailing wage rates for the classification of
laborers and mechanics applicable to contract work will be obtained by
HHFA and transmitted to the LPA.
Submission Requirements
The LPA shall obtain a determination of prevailing wage rates
for each contract involving laborers and mechanics subject to wage
determination provisions by submitting to the HHFA Regional Office
a written request approximately 45 days before the date of advertising
for bids. The request shall contain the following information:
(1) Project number.
(2) City, county, and State in which project is located.
(3) Description of proposed work—such as demolition; installation
of water lines, streets, sidewalks, or bridges; or rough grading—
specifying whether heavy, highway, or building construction, or
any other type of construction, is involved.
(4) Estimated cost of contract work.”
(5) Proposed date of advertising for bids.
(6) Labor classifications for which wage determinations are being
requested.
(7) Unless wage patterns are clearly established in the locality, any
available pertinent wage payment information, such as the pre-
vailing wage rates in the area for work of a similar character.
1. If the total aggregate amount of individual contracts for the same type of work in a project
area is in excess of $2,000, and the contracts are obtained by one bidder at one auction, the
requirement for the payment of prevailing wage rates applies.
* For Old Act projects, the requirement also applies to laborers and mechanics who are em-
ployees of municipalities or other local public bodies.
* For Old Act projects, the procedures under this heading are applicable to force account
work. The request for wage determination shall be submitted to the HHFA Regional Office
approximately 45 days before commencement of work under force account.
* If the contract is for demolition, the amount indicated shall be the estimated cost of the
demolition work without credit for salvage.
9/2/6.5 T
30-4-2 ADMINISTRATIVE MANAGEMENT LABOR STANDARDS
One request may cover several proposed contracts to be let at approxi-
mately the same time, provided the required information is furnished
for each individual contract. The contracts covered in a single request
need not relate to the same project.
General Wage Defermination
If the wage patterms in the locality for a particular type of work
are well settled, and if the LPA anticipates a large volume of contract-
ing for that work, it may request a general wage determination for use
on individual contracts involving that type of work.
Expiration of Wage Determination
A wage determination becomes obsolete 120 days after the date of
the determination unless the contract has been awarded within that
time. If the contract is not awarded before the expiration date, the
LPA shall request a new determination in the same manner as above,
citing the decision number of the expired determination. However,
when a determination expires before award and after bid opening due
to unavoidable circumstances, the LPA may submit a request to the
HHFA Regional Office for extension of the expiration date if an exten-
sion is necessary to prevent injustice, undue hardship, or serious im-
pairment in execution of the project.
Classification of Laborers and Mechanics
If, after receipt of a wage determination, it is found that any class
of laborers or mechanics which is not listed in the wage determination
is to be employed upon the work involved, the LPA shall require that
such laborers or mechanics be classified or reclassified conformably to
the wage determination. A report of any such classification or reclassi-
fication shall be submitted to the HHFA Regional Office. If the inter-
ested parties cannot agree on the proper classification or reclassification,
the LPA shall submit a request to the HHFA Regional Office, in the
same manner as above, for a final determination by the Secretary of
Labor. The request shall be accompanied by the recommendation of the
LPA as to the proper classification or reclassification.
If it becomes necessary to use workmen in a labor classification not
covered by the determination and the interested parties cannot agree
on the proper classification or reclassification, the rate recommended
by the LPA may be used pending a final determination by the Secre-
tary of Labor. The request to the HHFA Regional Office for a final
determination on a retroactive basis shall include the date of the bid
opening of the contract involved. The wage rate will be determined by
the Secretary retroactively to the date of original determination, and
any necessary wage adjustment shall be made to the beginning date of
employment of the workers under that classification.
Deferminations for Apprentices
If any wage rates are specified in the determination for appren-
tices, they shall apply only to persons employed in a bona fide appren-
ticeship program registered with a State Apprenticeship Agency which
is recognized by the Bureau of Apprenticeship and Training, U. S.
Department of Labor, or, if no such recognized Agency exists in a State,
2 9/2/6.5
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-2
in a program registered with the Bureau of Apprenticeship and Train-
ing, U. S. Department of Labor.
DETERMINATIONS INCLUDED IN CONTRACTS
The schedule of prevailing wage rates determined by the Secre-
tary of Labor shall be included in the bidding documents and made a
part of each contract respecting which the determination has been made.
All actions modifying an original wage determination prior to the
award of the contract or contracts for which the determination was
sought shall be applicable thereto. However, a modification received by
the HHFA Regional Office later than 10 days before the bid opening
shall not be effective except when the Regional Office finds that there is
a reasonable time for the LPA to notify bidders of the modification and
notifies the LPA accordingly.
POSTING OF WAGE RATES
The following shall be posted at conspicuous points on the project
site:
(1) U. S. Department of Labor poster SOL-155, available from the
HHFA Regional Office.
(2) Wage rate determination, attached to poster.
(3) Statement of all deductions, if any, permitted by law to be made
from unpaid wages actually earned by the laborers and mechan-
ics, attached to poster.
The LPA shall require each contractor to make the required postings
after the contract has been awarded and right of access to the site has
been obtained.”
PAYROLLS
The LPA shall obtain from each contractor and subcontractor two
certified copies of each payroll within 7 days after the regular payment
date of the payroll. The LPA shall make one copy available to the
HHFA Site Representative at the project site. Contractors and sub-
contractors shall be required to use Form HHFA-1, Payroll,” or an
equivalent form which contains the information and certifications re-
quired on Form HHFA-1. The contractor shall certify on the payroll
form that the contractor and each subcontractor have complied with
the wage and other labor standards provisions of the contract or that
there is an honest dispute with respect to the provisions.
The LPA shall also obtain from each contractor and subcontractor a
copy of any finding made by the Secretary of Labor regarding fringe
benefits which are included as part of the wages of laborers or mechanics
employed by the contractor or subcontractor.
Copies of the certified payrolls and any finding of the Secretary of
Labor shall be retained by the LPA for a period of 3 years from the
date of completion of the contract.
* For Old Act projects, the LPA shall make the postings when any work performed by force
account involves the employment of laborers and mechanics.
* Form HHFA-1 may be purchased by contractors directly from the Superintendent of Docu-
ments, Government Printing Office, Washington, D.C. 20402, at a cost of 56 a copy or $2.25 per
hundred copies.
9/2/6S 3
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-3
Section 3. Enforcement of Labor Standards
The LPA is responsible for detecting all cases of noncompliance with
the labor standards provisions of each contract, including salary and
wage rates, fringe benefits, hours of work, kickbacks, classifications of
labor, qualifications for employment, overtime compensation, health and
safety measures, and equal employment opportunity.
PRE-PERFORMANCE CONFERENCE
Before work is commenced on a contract, a conference shall be called
by the LPA for the purpose of discussing the labor standards provisions
of the contract. The conference shall be attended by appropriate LPA
officials and by the prime contractor and all subcontractors. During this
pre-performance conference, LPA officials shall:
(1) Review the contract provisions pertaining to labor standards and
the ‘‘Anti-Kickback Act Regulations” to assure that they are
fully understood by the prime contractor and all subcontractors.
(2) Review the wage rate determinations and the schedule of classifi-
cations for the contract and determine whether any additional
classifications or reclassifications must be made. Extreme care
shall be taken to assure that the classifications used accurately
describe the work to be performed.
(3) Explain the way in which any applicable fringe benefit require-
ments can be satisfied.
(4) Ascertain whether any apprentices will be employed on the proj-
ect. If apprentices will be employed, the LPA must obtain evi-
dence indicating that the apprentices are participating in a bona
fide and properly registered apprenticeship program. In addi-
tion, the limitation on the ratio of apprentices to journeymen
shall be explained to the prime contractor and subcontractors.
(5) Point out that the applicable United States Department of Labor
wage poster and the applicable wage determinations, including
any approved additional classifications, must be posted in a
prominent and easily accessible place at the site of the work,
together with a statement showing all deductions to be made
from the wages earned by persons employed under the applicable
determinations.
(6) Emphasize the fact that all contract provisions pertaining to
labor standards and the ‘‘Anti-Kickback Act” must be included
in all subcontracts and lower tier subcontracts. Also, the con-
tractor shall specifically be advised that he is fully responsible
for any acts of Omission or commission by any of his subcontrac-
tors in violation of these provisions.
6/9/65 l
30-4-3 ADMINISTRATIVE MANAGEMENT LABOR STANDARDS
(7) Explain the requirements concerning the submission of two
certified copies of weekly payrolls, each payroll to contain the
‘‘Weekly Statement of Compliance.”
(8) Point out that the payrolls and basic payroll records of the con-
tractor and each subcontractor covering all laborers and me-
chanics employed upon work under the contract must be main-
tained during the course of the work and preserved for 3 years
thereafter, during which time they must be available for inspec-
tion by authorized representatives of the Administrator, the
LPA, and the United States Department of Labor.
(9) Indicate that employee interviews will be conducted periodically
in the normal course of site inspection activities.
(10) Point out that, under the contract, breach of the labor standards
provisions by the contractor or any subcontractor is a sufficient
basis for termination of the contract and may also be grounds for
debarment under applicable regulations issued by the Secretary
of Labor.
A written report of each pre-performance conference shall be pre-
pared and retained in the LPA files for a period of 3 years from the date
of completion of the contract.
EMPLOYEE INTERVIEWS AND PAYROLL INSPECTIONS
To assure compliance with contracts containing labor standards pro-
visions, the LPA shall conduct routine interviews with laborers and
mechanics employed on the project during the period in which demoli-
tion, site clearance, or site improvement activities are being performed
under such contracts. The interviews shall be conducted monthly with
a random sample of either 10 percent or 5 of the employees employed by
each contractor or subcontractor, whichever number is greater. Each
employee interviewed shall be asked all the questions set forth on Form
HHFA-11, Record of Employee Interview (Labor Standards) (Exhibit
A), and the form shall be completed, in an original only, for each inter-
view conducted.
Information obtained in employee interviews shall be compared with
the certified payrolls submitted by each contractor, at which time the
payroll examination portion of Form HHFA-11 shall be completed.
Each completed interview form shall be retained by the LPA for a
period of 3 years from the date of completion of the contract.
NONCOMPLIANCE WITH LABOR STANDARDS
If a violation of the labor standards stipulated by the contract or
applicable regulations or statutes results in underpayment of salaries
or wages and the underpayment is found to be nonwillful and to total
less than $500, restitution shall be required to be made to all the em-
ployees involved, pursuant to the Title I contract. The LPA shall advise
the contractor in writing of all instances of noncompliance and require
2 6/9/65
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-3
that the contractor take corrective action. A copy of this advice shall be
sent to the HHFA Regional Office and the LPA shall retain final
contract payments pending compliance. Computation of back salary or
wages may be made by the LPA or the employer may be requested to
make the computation, subject to verification by the LPA. In either
case, the employer shall be required to submit two certified copies of a
supplemental payroll to the LPA specifying the exact amount of restitu-
tion paid to each employee. A copy of each certified supplemental pay-
roll shall be retained by the LPA for a period of 3 years from the date
of completion of the contract.
If underpayments total $500 or more or are willful, upon discovery
of the underpayments the LPA shall immediately submit a written
report to the HHFA Regional Office setting forth all of the known facts,
and await advice as to any further action required. The same procedure
shall be followed in all cases where a violation of the ‘‘Anti-Kickback
Act” has been disclosed.
SEMIANNUAL LABOR STANDARDS ENFORCEMENT REPORT
The LPA shall submit to the HHFA Regional Office semiannual
reports of compliance with and enforcement of Federal labor standards,
on Form HHFA-12, Labor Standards Enforcement Report (Exhibit B).
The reports shall cover the period of January 1 through June 30 or
July 1 through December 31, and shall be dispatched in time to reach
the HHFA Regional Office by the 5th of the month following the close
of the reporting period.
5/13/65 3
LABOR STANDARDS ADMINISTRATIVE MANAGEMENT 30-4-3
EXHIBIT A
FORM HHFA-II

HHFA-11 (4–65)
PROJECT NUMBER
Housing and Home Finance Agency
CONTRACTOR OR SUB CONTRACT OR (EMPLOY ER).
RECORD OF
EMPLOYEE INTERV I EW
(Labor Standards)
1. NAME OF EMPLOYEE
2. HOME ADDRESS
3. LAST DATE YOU WORKED ON NUMBER HOURS WORKED ON
PROJECT BEFORE TODAY2 PROJECT ON THAT DATE?
4. YOUR HOURLY PAY RATE 2 $ |
5. YOUR JOB CLASSIFICATION (S) 2 YES N 0
Apprentice?
6. YOUR DUTIES2
7. TOOLS OR EQUIPMENT USED?
8. PAID AT LEAST TIME AND ONE-HALF FOR ALL HOURS Y £S N 0
WORKED IN EXCESS OF 8 IN A DAY OR 40 IN A WEEK?
9. EVER THREATENED, INTIMIDATED, OR COERCED INTO
GIVING UP ANY PART OF PAY?
10. DUTIES OBSERVED BY INTERVIEWER
YES NO
Conform to classification:
11. REMARKS (Continue on re verse if necessary)
12. SIGNATURE OF INTERVIEWER DATE OF INTERVIEW
PAYRO LL EXAM NATION YES | N ()
13. CLASSIFICATION CONFORMS TO WAGE DETERMINATION
14. HOURLY RATE CONFORMS TO WAGE DETERMINATION
15. HOURLY RATE CONFORMS TO PAYROLL
16. HOURs worked (ITEM 3) CONFORMS TO PAYROLL
17. REMARKS (Continue on re verse if necessary)
I6. SIGNATURE OF PAYROLL EXAMINER DATE
5/13/65
30-4-3 ADMINISTRATIVE MANAGEMENT LABOR STANDARDS
EXHIBIT B
FORM HHFA-12
Form approved
Budget Bureau No. 63-R1088 HHFA-12 (11-6m)
º TO:
HOUSING AND HOME FINANCE AGENCY
(Nase and location of Federal office designated to receive this report)
LABOR STANDARDS FROM: (Nase and location of organization originating this report)
ENFORCEMENT

REPORT
FOR THE PERIOD — THROUGH
3.
b.
C,
d.
I. CONTRACTs".
Number of contracts awarded during the period. . . . . . . . . . . . . .
Number of contracts on which preconstruction letters were sent . . . . . . .
Number of contracts on which preconstruction conferences were held . . . . .
Number of contracts on which letters of notice were sent to
contractors emphasizing importance of future compliance. . . . . . . . . . .
8 *
b.
II. OTHER COMPLIANCE INDICATORs
Number of employee interviews conducted -- (1) Recorded interviews
(2) Un recorded interviews . .
(3) Total tº g ſº º º © * e * gº
Amount of wage restitution made under (1) Davis-Bacon and related acts * $
(2) Contract Work Hours Stan-
dards. Act ‘. . . . . . . . . . $
Number of workers who received restitution payments. • . . . . . . . . .
Amount of liquidated damages assessed for violations of Contract Work
Hours Standards Act. . . . . sº e º e º 'º - © e º ºr e º e º sº e º 'º e º 'º $
Number of complaints received alleging violations of labor standards
requirements enforceable under the contract *. . . . . . . . . . . . . . ~
Be
III. VISITs BY FEDERAL PERSONNEL *
b. Number of visits to contract sites by personnel of Regional or other
Number of visits to Regional or other field offices by the reporting
agency’s Washington headquarters personnel, to review labor standards
compliance program e º & © º 'º e º 'º º dº tº º tº we e º º ºs º º & tº dº º ºs e *=s*
field offices of the Agency (or constituent), to review labor
standards compliance program - - - - - - - - - - - - - - - - - - - - - - -
IV, REMARKS:
submitted by:
(Signature) (Typed name and t it le)
5
* Pertains only to contracts of which all or part were subject to coverage by any of the labor standards statutes,
2 A "recorded interview" is one for which there is on file an interview form, or employee's written statement or other
written fecord of key facts in an oral interview,
3. "Davis-Bacon and related acts" refers to the prevailing wage and anti-kickback statutes,
4. The Contract Work Hours Standards Act governs daily and weekly work hours and overtime.
Refers to complaints and inquiries from all sources, including employees, unions, the Federal agency's Washington
headquarters, the Department of Labor, or members of Congress, Includes work hours and overtime, but excludes equal
employment matters,
6 Ignore this block if you are a non-Federal respondent, "Visit" as used here refers to a visit by, one or more persons.
JHLBB-Washington, D. C.
5/13/65
ADMINISTRATIVE MANAGEMENT 30-5-1
CHAPTER 5. INSURANCE AND BONDING
Section 1. LPA Coverages
This Section prescribes insurance and bonding coverages which
shall be secured by the LPA pursuant to approval of a Survey and
Planning Application.
Insurance coverages shall be secured from financially sound mutual
or stock insurance companies at the lowest practicable cost.
In arriving at the lowest practicable cost, the LPA shall estimate the
cost of policies with mutual companies by:
(1) Deducting from the gross deposit premium any anticipated
dividend, based on the dividend-paying record of the company.
(2) Adding the loss of interest on that amount of the mutual com-
pany policy premium which is in excess of the premium that
would be charged by a stock company.
If the LPA does not maintain insurance and bonding coverages in
accordance with the requirements of this Chapter, to the extent of
deficiency of coverage no uninsured losses, or expenses in connection
therewith, shall be included in project costs.
ELIGIBILITY OF COSTS
The premiums for LPA insurance and bonding coverages may be
included in project costs of a project on a two-thirds grant basis or on
a three-fourths basis in a small municipality.”
When an LPA proceeds, with non-Federal funds, with survey and
planning of a Title I project on the basis that survey and planning
costs will be included in subsequent project costs, the LPA shall comply
with the requirements of this Chapter.
PRORATION OF COSTS
In the determination of the premium charge to Title I funds when
other LPA operations are involved, the proration shall be made on the
basis of the actual charge when this charge can be determined. The
amount of premium for workmen’s compensation insurance shall be
derived by applying the appropriate premium rate to the allowable
salaries. The amount of premiums for fidelity bonds shall be based
on the increased amount of bond required for Title I operations.
Separate insurance policies covering Title I operations shall be pro-
vided whenever separate coverage may be obtained without increasing
the overall cost.
Whenever it is necessary to insure Title I operations jointly with
other operations of the LPA and costs cannot be distributed on the basis
of computed actual charges, the premium charges shall be prorated on
the same basis that other LPA overhead expenses are to be prorated
to the project.
1 Insurance or bonding premiums are not eligible for inclusion in project costs of a project
on a three-fourths grant basis with limited project costs.
10/9/62 I
30-5-1 ADMINISTRATIVE MANAGEMENT INSURANCE AND BONDING
COVERAGE UNDER CONTRACT FOR PLANNING ADVANCE OR LETTER TO PROCEED
Workmen's Compensation
The LPA shall provide workmen’s compensation insurance coverage
for all personnel.
Public Liability
The LPA shall carry owners’ landlords’, and tenants’ public lia-
bility insurance (bodily injury only) on the business conducted from
the office, with limits of $50,000 for one person and $100,000 for more
than one person involved in one accident. Limits of liability may be
increased to $300,000/$500,000, at the discretion of the LPA. The policy
shall bear an endorsement as follows:
It is agreed that the company shall not contend in the event
of any claim that the named insured is not liable in tort by
virtue of the fact that it is a governmental instrumentality
or public body.
Automobile
Automobiles Not Owned by LPA
The LPA shall carry blanket employees’ monownership automobile
liability and property damage insurance with limits of $50,000/$100,-
000 for bodily injury and/or death and $5,000 for property damage.
Limits of liability for bodily injury and/or death may be increased to
$300,000/$500,000, at the discretion of the LPA. A hired-car endorse-
ment shall be added on an ‘‘if any’’ basis without any additional pre-
mium, unless hired cars are actually used. The policy shall bear the
endorsement required on public liability policies as quoted above.
Medical expense coverage is not permissible.
Automobiles Owned by LPA
The LPA shall carry automobile liability and property damage in-
surance with limits of $50,000/$100,000 for bodily injury and/or death
and $5,000 for property damage on all automobiles owned by the LPA
and used in connection with Title I operations. Limits of liability for
bodily injury and/or death may be increased to $300,000/$500,000, at
the discretion of the LPA. The policy shall bear the endorsement re-
quired on public liability policies as quoted above. Medical expense
coverage is not permissible.
Fire and theft or material damage, excluding collision, insurance
shall be maintained on each automobile purchased with Title I funds.
If collision insurance is considered advisable, it may be purchased
with a $100 deductible clause.
Fire
The LPA shall carry fire and extended coverage on furniture and
fixtures purchased with Title I funds if the value exceeds $5,000. Fire
2 10/9/62
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
and extended coverage on furniture and fixtures with a lesser value
purchased with Title I funds may be carried at the discretion of
the LPA.
Fidelity Bonds
The LPA shall maintain fidelity bond coverages for certain of its
employees on the standard forms prescribed by HHFA. All such
coverages shall be obtained from a surety company listed in Treasury
Department Circular 570.
Depending on the form of coverage which can be obtained at the
lowest cost, the LPA shall use either Form HHFA-6, Position Fidelity
Schedule Bomd (Exhibit A), or Form HHFA-4, Blanket Position Bond
(Exhibit B). For use with the latter form, there are also provided
Form HHFA-3, Application-Questionnaire, and Form HIHFA-5, Addi-
tional Indemnity Rider (Exhibits C and D). Instructions for the use
of these forms are contained in Form HHFA-7 (Exhibit E).
If the LPA presently has fidelity bond coverage in effect on Form
II-622, PHA-874, or PHA-1435, this coverage shall be maintained until
the anniversary date. At that time, new coverage shall be obtained
as prescribed above.
Premiums for bonds not written on HHFA or PHA standard forms
are not eligible for inclusion in project costs.
Designation of Check-Signer and Countersigner
A resolution of the LPA governing body shall designate the check-
signer and countersigner and any alternates, and shall provide that the
bank or banks which are depositories of funds provided for the Title
I program shall honor checks signed by the designated persons without
ascertaining whether or not the first designated check-signer or counter-
signer was available when the check was signed.
Amounts of Coverage
Under either form of fidelity bond, the following coverages shall be
maintained under the administrative title of the position:
(1) Position with authority to sign or countersign checks—the
lesser of (a) the total of all the LPA's activities under advance
contract or Letter To Proceed, or (b) $25,000. If a check-sign-
ing machine is used which is not operated under the direct
supervision of the authorized signer or countersigner, the ma-
chine operator shall be bonded in the same amount as a check-
signer.
(2) Positions with authority to certify vouchers—between $5,000
and $25,000.
(3) Positions which handle or control funds, checks, or securities—
between $1,000 and $10,000.
(4) Positions having control of property—between $1,000 and $5,000.
10/9/62 3
30-5-1 ADMINISTRATIVE MANAGEMENT INSURANCE AND BONDING
No person shall be bonded under more than one position. An em-
ployee who performs more than one function requiring bonding shall
be bonded under the position requiring the larger coverage.
If a blanket bond is used in an amount less than the amount required
for a specific position, the additional indemnity rider shall be used to
provide the additional coverage required for that position.
Increases or decreases in the amount of a bond shall conform to the
requirements of this Chapter or shall have been approved by the HHFA
Regional Office. When a change is made, the LPA shall make a report
to the surety, with a copy to the HHFA Regional Office. e
Action in Event of loss
Upon discovery of a fraudulent or dishonest act by an employee
covered by the bond, the LPA shall make a report to the surety bond-
ing the employee. When the evidence of a loss is inconclusive, the
report shall indicate that fact and state that the case is being investi-
gated. The report shall not make any accusations which cannot be
substantiated. In no event shall the employee involved be named before
the loss is definitely established.
If the investigation confirms the loss, the LPA shall provide the
surety with an itemized proof of loss within the period allowed by the
bond.”
|Upon discovery of a loss, the employee or employees involved shall
be immediately relieved of financial or property accountability. A
copy of each report made to the surety shall be forwarded to the
HHFA Regional Office.
Settlement of losses
Settlements for losses under the bond shall be handled by the LPA
subject to approval of final settlement by the HHFA Regional Office.
COVERAGE UNDER CONTRACT FOR LOAN AND GRANT
All coverages and related requirements described above as applicable
to Title I activities under advance contracts shall continue during oper-
ations under a Contract for Loan and Grant, and the additional cover-
age specified below shall be procured.
Fidelity Bonds
The amount of fidelity bond for each position authorized to sign or
countersign checks shall be increased so that the amount will be not less
than $25,000 and not more than $50,000, at the discretion of the LPA.
The amount of coverage for other positions shall be increased pro-
portionately.
Owners', Landlords', and Tenants' Form of Public liability Insurance
Owners’, landlords’, and tenants’ form of public liability insurance
(bodily injury only), with limits ranging between $50,000/$100,000
1 The time period is 90 days under bonds on Forms H-622, PHA-874, and PHA-1435, and
180 days under Forms HHFA-4 and HHFA-6.
4 10/9/62
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
and $300,000/$500,000—the amount within this range to be determined
at the discretion of the LPA—covering all property as acquired, shall
be obtained by the LPA simultaneously with the acquisition of the first
parcel of project property. If it is contemplated that the demolition or
disposition of existing buildings will be deferred and that the existing
buildings or vacant land will be temporarily leased or operated,
coverage shall be extended to include the operation or leasing of the
land and buildings except when an entire building, other than a resi-
dence, or vacant land is leased to one lessee as described in Section
30-5-3.
The policy shall be endorsed to :
(1) Include owners’ protective liability coverage. This coverage
applies to operations under demolition and project improvement
COntractS.
(2) Permit pro rata cancellation of any of its coverage at any time
before the HHFA Regional Office has reviewed the policy and
has determined that it conforms to the requirements of the Con-
tract for Loan and Grant.
(3) Bear the tort endorsement described above under the subhead-
ing “Public Liability.”
(4) If there are elevators in buildings acquired or held by the LPA
as part of the project, include elevator coverage for the period
these buildings are to be owned or held.
(5) If the LPA has any contracts under which it has given a “hold
harmless’’ agreement to the contractor, include contractual
liability coverage. This coverage may be added by submitting
to the insurance carrier a copy of that part of the contract per-
taining to the “hold harmless” agreement.
The cost of any comprehensive coverage shall not be included in
project costs.
Manufacturers' and Contractors' Form of Public Liability
insurance Coverage of LPA Force Account Labor
If demolition work is to be performed with LPA force account labor,
manufacturers’ and contractors’ public liability and property damage
insurance, with limits ranging between $50,000/$100,000 and $300,000/
$500,000 for bodily injury—the amount within this range to be deter-
mined at the discretion of the LPA—and of $50,000 for property
damage, shall be obtained by the LPA prior to commencement of the
demolition work. This type of insurance may be covered by a separate
policy or included in the owners’, landlords’, and tenants’ form of
public liability policy.
Fire Insurance
Pending disposition, fire and extended coverage insurance shall be
purchased on buildings owned by the LPA which are to remain after
redevelopment, in an amount that will afford full protection in the
5/5/64 5
30-5-1 ADMINISTRATIVE MANAGEMENT iNSURANCE AND BONDING
event of a partial loss, with due consideration given to the coinsurance
clauses in the policy. The amount of coverage shall be reexamined
periodically and shall be adjusted to conform to any change in value
of the property. Fire and extended coverage insurance shall not be
purchased to cover buildings to be demolished except under the fol-
lowing circumstances:
(1) If unusually large salvage values exist, it may be purchased in
an amount not to exceed a realistic estimate of the salvage value.
The insurance policy shall clearly indicate that coverage is pro-
vided for salvage value only.
(2) If buildings are to be leased for a period of 1 year or longer,
it may be purchased in an amount not to exceed the anticipated
net rental income. A special form will be required in most
instances to provide appropriate coverage on a no-coinsurance
basis.
ACCIDENT REPORTS
The LPA shall notify its insurance carrier promptly of an accident
covered by public liability or automobile liability and property damage
insurance, even though it appears unlikely that a claim will be filed. A
claim against the LPA which is uninsured because of failure to report
an accident is not eligible for inclusion in project costs.
SPECIAL PROVISIONS APPLICABLE WHEN LPA IS A LOCAL HOUSING AUTHORITY
If the LPA is a Local Housing Authority and has in effect insurance
policies previously approved by the Public Housing Administration
covering the requirements set forth in this Section, it will be unneces-
sary to purchase additional policies, if existing policies cover all activi-
ties of the insured.
SPECIAL PROVISIONS APPLICABLE WHEN LPA IS A MUNICIPALITY
If the LPA is a municipality, it need not comply with the require-
ments of this Section, except to the extent that it proposes to charge
insurance premiums to project costs. -
No uninsured losses, or expenses in connection therewith, shall be
included in project costs.
If the LPA proposes to charge any part of its insurance premiums
to project costs, it shall submit to the HHFA Regional Office a detailed
explanation of its insurance and bonding program, which shall indicate
the types and amounts of insurance in effect and the proposed basis
for determining charges to project costs. To be eligible for inclusion
in project costs, these charges are subject to the following requirements:
(1) Public liability coverage on a project area shall be written
on a separate insurance policy, and shall meet the requirements
of this Section,
6 5/5/64
|NSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
(2) Fidelity bonds covering employees whose prinicpal duties relate
to Title I activities shall be written on one of the HHFA-pre-
scribed forms, and shall meet the requirements of this Section.
Premiums on fidelity bonds covering disbursing officers and other city
officials whose duties with respect to Title I activities are only incidental
to their regular duties are not eligible for inclusion in project costs.
MAINTENANCE OF RECORDS
The LPA shall maintain a record showing for each policy or bond
the carrier, policy number, type of coverage, amount of premium,
effective date, and expiration date. Renewals or rewrites of policies
or bonds shall be recorded in the same manner.
One copy of each policy or bond shall be retained in the LPA files.
For each policy or bond requiring HHFA approval, a copy of the
approval form received from HHFA shall be attached.
SUBMISSIONS TO HHFA
As soon as an owners’, landlords’, and tenants’ form of public lia-
bility policy or a manufacturers’ and contractors’ form of public
liability policy covering the project execution stage, or a fidelity bond,
has been purchased, a certified copy shall be submitted to the HHFA
Regional Office for review.
If the LPA determines that it is necessary to carry additional types
or amounts of coverages not required by this Section, it shall obtain
the approval of the HHFA Regional Office before incurring any costs
therefor.
Form H-6206, Schedule of Urban Renewal Insurance Coverages, shall
be submitted in accordance with Sections 17-2-1 and 17-6-4.
SUMMARY OF CHANGES IN EXPOSURES UNDER OWNERS’,
LANDLORDS", AND TENANTS’ LIABILITY INSURANCE
The LPA shall maintain on Form H-6145, Summary of Changes in
Eacposures Under Owners’, Landlords’, and Tenants’ Liability Insur-
ance (Exhibit F), for each urban renewal project, monthly summary
records of the acquisition and removal or demolition of structures in
an urban renewal project area which are covered by owners’, land-
lords’, and tenants’ public liability insurance.
Instructions for preparing Form H-6145 are contained on the re-
verse side of the form.
The signed original of each completed form shall be dispatched
to the HHFA Regional Office no later than 30 days after the end
of the policy year. In addition, one copy of each completed form
shall be provided to the insurance company or its local representa-
tive for use in making the final adjustment in the premium for the
policy year.
10/9/64 7
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
EXHIBIT A

Hºtf A-6,
:8-60
POSITION FIDELITY SCHEDULE BOND FOR PUBLIC HOUSING
AND/OR URBAN RENEWAL PROJECTS
DECLARATIONS
Bond No.
Item 1. Name of Surety:
----- - - - - ---------- (herein colled Surety)
Home Office Address:
(?&un-brº, | Street; {Cººr, | Sto's
Item 2. Name of Insured: - - --- -
(herein called Insured)
Principal Address: N.-W. $’s ºe"; {C.?, I - -
*N.-4:e"; s” ºt"; ify {5°ote;
Item 3. Bond Period: from the beginning of ; subject, however, to
Section twº or “... Doy, yeory
item 4. Schedule of Employees and Limit of Liability
£och of the persons occupying ony Position named in the following Scheduºe, or odded the reto os here naitor provided, is Hetern colled Employee and the
lobrºy of the Surety here under with respect to each such Employee shall not exceed the ornount of indemnity stated opposite the Powtion occupied by Yveh
Employee in sold Schedule or for which odded the reto.
TOTAL NUMBER OF
POsirior LCCATION EAAPiOYEES IN Ҽ..." PREMAIUAA
EACH POSITION
furr see ºcte schedule ºf necessory)
Item 5. The liability of the Surety is subject to the terms of the following riders attached hereto:
Item 6. The Insured by the acceptance of this bond gives notice to the Surety terminating or canceling prior
bondſs) or policy(ies) No.(s)
such termination or cancellation to be effective as of the time this bond becomes effective.
Item 7. The Public Housing Administration (PHA), its predecessors, or its successors, on agency and instru-
mentality of the United States of America, created by the President's Reorganization Plan No. 3 of
1947, and the Office of the Administrator, Housing and Home Finance Agency, an instrumentality of
the United States of America created by such Reorganization Plan, or its successor or successors, as
their respective interests may appear, shall administer all the provisions of this contract and be entitled
to all the rights hereunder applicable to the United States of America.
(a) Notices, approvals, and requests required by the provisions here of shall be sent to the Surety
addressed to it at the address designated in Item 1.
(b) Notices, acceptances, and requests required to be sent to the Insured shall be sent to the Insured
addressed to it at the address designated in Item 2.
(c) Notices and requests required to be sent to the United States of Americo acting through PHA shall
be addressed to the Public Housing Administration at
(d) Notices and requests required to be sent to the United States of America acting through the Office
of the Administrator, Housing and Home Finance Agency, shall be addressed to the Regional
Administrator, Housing and Home Finance Agency, at
signed, sealed, and dated this day of , 19–.
{Kerºpery)
By
(firie)
1/26/6]
30-5-1
INSURANCE AND BONDING
ADMINISTRATIVE MANAGEMENT
EXHIBIT A (Page (2)
INSURING AGREEMENT
The Surety, in consideration of the poyment of the premium, and subject to the Declorations made a port hereof, the General Agreements, Condi.
‘tions ond limitotions, and other terms of this bond. ogrees to indemnify the insured or the United Stotes of Americo octing by and through the Public Housing
Administrotion of the Office of the Administrotor, Housing and Home finance Agency, and any successor to their powers, functions, and duties, as their
respective interest, moy oppsor, ogo inst any loss of money of other property belonging to the insured or in which the Insured has a pecuniory interest ot
which is held by the Insured of boilee, trustee, or agent of in any other copo.city or whether of not the insured is lioble for the loss thereof which the
Insured or the United Stotes of Americo shall sustain ond discover os provided in Section through any fraudulent or dishonest act or octi committed by
ony of the Employees occupying ony position named in the Schedule set forth under Item 4 of the Deciorations, or odded thereto as hereinafter provided,
whether acting alone or in collusion with others, not exceeding. however, the amount of indemnity stated opposite the name of such position in soid Schedule
or for which odded thereto-
GENERAL AGREEMENTS
METHOD OF CLAIM PAYMENT
A. Settlement of ony claim here under shot be made by check or drof.
payable to the Insured, but no such settlement shall be mode until prior
written opproval there of wholl have been given by the United Slotes of
Americo to the Surety.
LOSS UNDER PRIOR BOND OR POLICY
B. If the coverage of this bond is substituted for ony prior bond or policy
of insurance carried by the Insured or by ony predecessor in interest of
ſhe insured, which priot bond or policy is terminated, conceled, or ollowed
to expire os of the time of such substitution, the Surety agrees that this
bond cpplies to loss which is discovered os provided in Section l of the
Conditions and timitations ond which would have been recoveroble by
the insured or such predecessor under such prior bond or policy except
for the fact that the time within which to discover loss there under had
expired; provided:
(1) The indemnity offorded by this Generol Agreement B sholl be a
port of and not in addition to the ornount of insuronce offorded
by this bond;
(2) Such loss would hove been covered under this bond had this bond
with its agreernon's, limitations, and conditions as of the time of
such substitution been in force when the acº: or defaults cousing
such loss were committed; and
Recovery under this bond on accourt of such loss sholl in no event
exceed the armount which would have been recoverable under this
bond in the amount for which it is written as of the time of such
substitution, hod this bond been in force when such acts or de-
faults were corntnified, or the amount which would hove been
recovetable under such prior bond or poiicy had such priot bond
or policy continued in force until the discovery of such loss, if the
3
THE ForeGoing Insuring AGREEMENT AND GENERAL AGREEMENTS ARE SUBJECT To THE
Following ConolTions AND limitations:
BOND PERIOD, DISCOveRY
Section 1. This bond sholl be effective from the beginning of the date
set forth in lien 3 of the Dechototions, sºondard time at the address of
the Insured, ond shall be in force (o) on to any Employee occupying any
Position nomed in soid Schedule during the period from the time set forth
in such ltern 3, and (b) on to ony Ernployee occupying any Position odded
to said Schedule, os hereinofter provided, during the period from the
beginning of the effective dote of such oddition and in either case con-
tinuing of to ony such Employee until:
{!} The termination of employment of such Employee;
(2) The termination or concellation of this bond as to such Employee
or Position of hereinofter provided; or
(3) The termination of concellation of this bond as on entirety of here-
inofter provided or in ony other manner;
whichever shall first hoppen.
loss is covered under this bond only if discovered not loter thon three
years from the end of the Bond Period.
Subject to Generol Agreement 8, his bond opplies only to los; sun-
loined by the tºured through fraudulent or dishonest octs committed dur.
ing the Bond Period by any of the Employees.
ADDITIONS TO SCHEDULE
Section 2. If the Insured sholl request the Surely to odd to said
Schedule the nome of ony Position not nomed therein, and the Surety
sho! elect so to do, the Surety sholl odd the no me of such Position to
acid Schedule by writ,en acceptonce, setting forth the ormount of surety-
ship ond the time from which effective.
NEW POSITION-SAME DESIGNATION
Section 3. If ony new Position bearing the same designation os that
of ony Position named in soid Schedule of ony occeptance notice wholl be
created by the Insured, such new Position shall be outomotically odded
to sold Schodule os of the effective dote of the creation thereof ond in
the amount set opposite the Position so named in soid Schedule of toid
occeptance notice, provided the insured gives the Surety written notice of
the crection of such Position within ninety (90) days ofter the date of
creotton thers of
NEW POSITION.—DIFFERENT OESIGNATION
Section 4. If ony new Position bearing o designation different from
that of ony Position normed in the told &chedule of ony occeptance notice
wholl be created by the Insured, such Position shall be automaticolly odded
Wo the sold Schedule as of the date of creoſion thereof cnd in the ornoun?
of five Thousand Dolors ($5.000.00), provided the Insured gives the
Surely written notice of the creonon of such position within ninety (90)
doys ofter the dote of creotton thereof, but the Sut ety's liability he re-
under, if any by teoson of any such notice, wholl ferminote of to any such
Position of the expiration of ninety (90) days from the dote of the crea-
tion thereof, unless prior there!o the Surety shall hove odded such Position
to sold Schedule by occeptance notice of hors in provided.
NOTICE AND PROOF OF LOSS
$ection 5 Within a reosonoble time oftet discovery by the insured
of ony loss here under, the Insured sholl give the Surety written notice
thereof, and within 180 days, or ony extension ther cof oi may be re-
quested by the Insured of the United States of America ond ogreed to, in
writing, by the Surety, ofter such discovery shall file with the Surety
offirmotive proof of loss itemized and sworn to on for nº furnished by the
Surety. In the event of discovery of any loss covered here under, the
United States of Americo is empowered to give notice thereof to the
Surety
RECOVERIES
Section 6. If the Insured shall suston any loss covered by this bond
which exceeds the omount of indemnify provided by this bond, the Insured
sholl be entitled Wool! recoveries (except from surety ship, insurance, rein.
surance, security. or indemnity token by or for the benefit of the Surety)
by whomsoever mode, on occount of such loss under this bond until fully
reimbursed, tess the ocłvo! cost of effecting the some; ond ony remoindet
sholl be opplied to the reimbursement of the Surety
LIMMY OF LIABILITY
Section 7. Regardless of the number of years this bond holi continue
in force ond the number of premiums which sholl be poyoble or poid,
the Surely sholl not be lioble under this bond on occount of ony Ernployee
lottet cmount be smoller.
for c larger ornount, in the oggregots, than the amount stated opposite
the position nomed in soid Schedule occupied by such Employee or for
which added thrieto.
If any Employee occupying any Position nomed in the Schedule set forth
under item 4 of the Doctorations, or added thereto, is, in the performance
of the duties of such Position, outhorized to sign or countertign checks or
drofts of the Insured, here in colled check signer and countersigner, respec
tively, or to certify vouchers which are to accompony such checks or
droſts, herein colled voucher certifier, the omount of indemnity applicable
to such Position sho! apply to any other person of persons designated by
the Insured to sign or countersign checks or drofts or to certify vouchers
os on alternate to act only in the obsence of such check signer, counter-
signer, or voucher certifier, as the coso may be, but the liobility of the
Surety under this bond for octs or defaults by such Employee ond such
other person of persons is limited, in the oggregote, to the omount of
indemnity specified herein opplicable to such Employee performing the
duties of such Position.
ilºſſ OF LIABILITY UNDER THiS BOND AND PRIOR INSURANCE
Section 8. With respect to loss coused by ony Employee which occurs
portly during the Bond Period ord portly during the period of other bondi
or policies issued by the Surely to the insured or to ony predecessor in
interest of the Insured and terminoted or conceled or allowed to expire
ond in which the period for discovery has not expired at the time any
such loss there under is discovered, the total liobility of the Surety under
this bond ond under such other bonds or policies sho! not exceed, in the
oggregate, the omount of indemnity stated opposite the Position normed
in soid Schedule occupied by such Employee or for which added thereto,
or the omount ovoiloble to the Insured vnder such other bonds or policies,
on limited by the terms ond conditions thereof, for ony such loss, if the
lotter omount be the larger.
CANCELLATION
Section 9. This bond shall be deemed conceled os to future acts of
ony Employee:
(o) Immediotely upon discovery of ony froudulent or dishones oct upon
the part of such Employee with respect to the Insured or the
United Stotes of Americo, of the case may be, whichever hos
knowledge of such froudulent or dishonest act, but it sholl be
the duty of the Insured or the United States of Americo, which-
ever has knowledge of such frouduleni or dishones? czi, immedi.
otely to report such knowledge to the Surety,
{b} Upon the death, resignotion, or ternovol of such Employee; or
(c) At 12 o'clock night upon the effective date specified in a written
notice sent by the Surety by registered mail to the insured and the
United Stotes of Americo, which date sholl be not less thon thirty
days after the lost date borne by the sander's registry receipts.
This bond sholl be deemed canceled os on entirety of 12 o'clock night
upon the effective dots specified in a written notice:
(o) Moiled by the Insured or the United Stołes of Americo to the
Surely; or
(b) Sent by the Surety by registered moil to the Insured ond the
United States of Americo.
Such dote, if the notice be sent by the Surety, shall be not less than thirty
doys ofter the last date borne by the sender's registry receipts. In the
event written riotice as of oresaid be mailed by the Insured to the Surety,
the Surety sholl notify the Uniled States of America in writing, and if the
United States of Americo sholſ, within ten doys after receipt from the
Surely of such written notice, odvise the Surety in writing that it does not
consent to such cancelloſion, such concellotion sho!! be corne inoperative.
The Surety, on request, shall refund to the Insured the unearned premium
computed pro roto if this bond be conceled as an entirety.
LEGAL PROCEEDINGS
Section 10. No demand, suit, oction, or proceeding of any kind to
recover on occount of loss under this bond sholl be made or brought after
the expiration of three (3) years from the concellotion of this bond os
to the Employee or Employees cousing such loss, or the concellation of
this bond as on entirety, whichever wholl first hoppen, provided, however,
that if such limitotion for moking a demand, bringing suit, oction, or pro-
ceeding is prohibited on made void by any low controlling the construc.
tion of this bond, such limitotion shot be deemed to be amended so on
to be equal to the minimum period of limitation permitted by such low.
In witness whereof, the Surety has caused this bond to be executed on the Declarations page.
ty tº Gowrººt ºf PR iwi ING off tºº !? 40 o-$347 ºf
1/26/6]
INSURANCE AND BONDING
30-5-1
ADMINISTRATIVE MANAGEMENT
EXHIBIT 3

$ºa-4
(0-49)
BLANKET POSITION BOND FOR PUBLIC HOUSING
AND/OR URBAN RENEWAL PROJECTS
DECLARATIONS
Bond No
Item 1. Name of Surety: -
(herein called Surety)
Home Office Address:
(Murmber) (Street) (City) {$ºote)
Item 2. Name of Insured:
(herein called Insured)
Principal Address:
|Nur-ber) (Sireet) torty) ($Roke)
Item 3. Bond Period: from the beginning of to 12 o'clock night on the
(Month, Doy, Yeer}
effective date of the cancellation or termination of this bond as an entirety.
Item 4. Limit of liability: $
Item 5. The liability of the Surety is subject to the terms of the following riders attached hereto:
Item 6. The Insured by the acceptance of this bond gives notice to the Surety terminating or canceling prior
bondſs) or policy(ies) No.(s).
such termination or cancellation to be effective as of the time this bond becomes effective.
item 7. The Public Housing Administration (PHA), its predecessors, or its successors, an agency and instrumen-,
tality of the United States of America created by the President's Reorganization Plan No. 3 of 1947,
and the Office of the Administrator, Housing and Home Finance Agency, an instrumentality of the United
States of America created by such Reorganization Plan, or its successor or successors, as their respective
interests may appear, shall administer all the provisions of this contract and be enfitled to all the rights
hereunder applicable to the United States of America.
(a) Notices, approvals, and requests required by the provisions hereof shall be sent to the Surety od-
dressed to it at the address designated in Item l.
(b) Notices, acceptances, and requests required to be sent to the Insured shall be sent to the Insured
addressed to it at the address designated in item 2.
(c) Notices and requests required to be sent to the United States of Americo acting through PHA shall
be addressed to the Public Housing Administration at
(d) Notices and requests required to be sent to the United States of America acting through the Office
of the Administrator, Housing ond Home Finance Agency, shall be addressed to the Regional Ad-
ministrator, Housing and Home Finance Agency, at
Signed, sealed, and dated this—day of—, 19–
(Corpory)
By
(fºls)
1/26/6]
30-5-1
INSURANCE AND BONDING
ADMINISTRATIVE MANAGEMENT
EXHIBIT B (Page 2)
INSURING AGREEMENT
The Svraty, in considerotion of the poyment of the premium. and subject to the Declarations mode o part hereof, the General Agreements, Conditions
and limitotions, and other terms of this bond, ogrees to indernnify the insured or Whe United Stotet of Americo octing by and through the Public Housing
Adaministration of the Office of the Administrator, Housing ond Horne Finonce Agency, and any successors to their powers, functions, and duties, as their
respective interests moy appect, ogoint any loss of money or property belonging to the Insured or in which the Insured hos o pecuniory interest of which
is held by the Insured on bailee, trustee, or agent or in ony other copo.city ond whether or not the Insured is liable for the loss thereof which the insured of
the United States of Americo shall sustain through any froudulent or dishonest act or octs committed by any of the Employees, octing alone or in collusion
with others, during the Bond Period, the ornount of indemnity on each of such Employees being the amount stored in item 4 of the Declarations.
GENERAL AGREEMENTS
CHANGES IN AMOUNT OF COVERAGE
A. If the insured sholl request the Surety to change the omount of the
limit of liobility sloted in ltern 4 of the Declorations, and the Surely shall
elect so to do, the Surety shall moke ºvch chonge by written occeptance,
provided, however, thot in this event the Surely sholl notify the United
States of Americo in writing of such tequest, and if the United States of
Americo wholl, within ſºn (10) doys after receipt from the Surety of such
written notice, odvise the Surety in writing that it does not consen! thereto,
such change shall become iroperctive and such lºrnt of Liability shall con-
tinue in the omount stipulated prior the reto ox if such change had never
been mode.
METHOD OF Claſha PAYMENT
B. Settlement of any clotm here under shall be made by check of draft
poyable to the insured, out no much settlement shall be mode until prior
written approvol there of shotſ have been given by the United States of
America to the Surety.
iOSS UNDER PRHOR BOND OR POLKCY
C. If the coverage of this bond is substituted for any prior bond or policy
of insurance corried by the insured or by any predecessor in interest of
the Insured, which prior bond or policy is terminated, conceled, or al-
lowed to expire os of the time of such substitution, the Sutery agrees that
this bond opplies to lots which is discovered on provided in Section 1 of
the Conditions ond limitations and which would hove been recoveroble
by the insured or such predecessor under such prior bond or policy except
for the fact thot the time within which to discover loss there under hod ex-
pired; provided:
(1) The indemnity offorded by this General Agreement C shall be o
port of and not in oddition to the amount of insurance afforded by
this bond;
(2) Such loss would have been covered under this bond hod this bond
with its agreements, limitations, and conditions on of the tºrne of
such substitution been in force when the octl or defaults cousing
such loss were committed; ord
Recovery under this bond on occount of such loss sholt in no event
exceed the ornoun" which would have been recoverable under this
bond in the omount for which it is written as of the tirne of ºuch
substitution, hod this bond been in force when such act, or defoults
were committed, or the amount which would hove been recoveroble
under such prior bond or policy had such priot bond or policy con-
tinued in force until the discovery of such toss, if the latter ornount
be smaller.
(
3
THE ForeGoing Insuring AGREEMENT AND GENERAL AGREEMENTs ARE Suspect to THE
Following Cortoirions AND LIMITATIONS:
BOND PERIOD, DISCOVERY
Section l. loss is covered under this bond only if discovered not later
ihon threo years from the end of the Bond Period.
Subject to General Agreement C, this bond applies only to loss sustained
by the insured through froudulent or dishonest acts cornmitted during the
Bond Period by any of the Employees.
DEFINITION OF EAAPLOYEE
Section 2. As used in this bond, “Employee” meons any Commis-
sioner of the insured ond any person who is o member of the staff of pet-
tonnel of the Insured while such Commissioner or person is engoged in
the tervice of the Insured during the terrn of this bond.
COVERAGE ON UNIDENTIFIABLE EAAPLOYEES
Section 3. If a loss is alleged to have been coused by frowdulent or
dishonest octs of any one or more of the Employees and the Insured shall
be unable to designate the specific Employee or frnployees cowsing such
loss, the Insured or the United Stołes of Arnetico shotſ nevertheless have
the benefit of this bond, provided that the evidence tubmitted reosonobly
proves thot the loss won in fact due to the troudulent or dishonest oct of
one or more of the soid Employees, c...d provided, further, that the og-
gregate liability of the Surety for any such loss wholl not exceed the ornoun?
stated in 1hern 4 of the Declorotions.
NOTICE AND PROOf OF LOSS
Section 4. Within a reasonoble time ofter discovery by the Insured of
any loss here under, the Insured shall give the Surety written notice thereof,
and within 180 days, or any extension thereof as moy be requested by
the insured or the United States of Amerizo ong ogreed to, in writing, by
the Surety, ofter such discovery sholl file with the Surety offirmative proof
of loss itemized and sworn to on forms furnished by the Surety. In the
event of discovery of ony loss covered here under, the United States of
Americo is empowered to give notice there of to the Surety.
LiMſ. Of LHABILITY
Section 5. Regordiess of the number of yoors this bond shall continue
in force ond the number of premium; which sho! be payoble or poid, the
limit of liability stated in Item 4 of the Declarations sholl not be cumula-
tive from year to year or period to period.
tiAAIT Of LIABILITY UNDER TH;s BOND AND PRIOR INSURANCE
Section 6. With respect to loss coused by any Employee or which in
chargeable to any Employee of provided in Section 3 ond which occurs
partly during #e Bond Period and portly during the period of other bonds
of policies issued by the Surety to the Insured or to any predecessor in
interest of the Insured and terminated or conceled or ałłowed to expire
and in which the period for discovery has not expired of the time any
such loss thereunder is discovered, the total liobility of the Surety under
this bord and under such other bonds or policies shall not exceed, in the
oggregate, the omount stołed in Item 4 of the Declarations or the amount
ovoiloble to the Insured under such other bonds or policies, os limited by
the terms and conditions thereof, for any such loss, if the lanet omount
be the larger.
CANCEliaſ!ON
Section 7. This bond shall be deemed conceled on to future acts of
ony Ernployee:
(a) Immediately upon discovery of any fraudulent or dishonest act upon
the port of such Empkºyee with respect othe Insured or the United
Stołes of America, os the case may be, whichever hos knowledge
of such fraudulent or dishonest ocł, but it shall be the duty of the
knsured or the United Stołes of Americo, whichever has knowledge
of such fraudulent or dishonesi oct, immediately to report such
knowledge to the Surety;
(b) Upon the death, resignotion, or removal of such Employee; or
(c) At 12 o'clock night upon the effective dote specified in o written
notice sent by the Surety by registered mail to the lasured and the
United States of America, which dote tholl be not less thon thirty
days ofter the lost date borne by the sender's registry receipts.
This bond shall be deerned conce!ed os on entirety of 12 o'clock night
'upon the effective date specified in a written notice:
(c) Mailed by the Insured or the United Stotes of Americo to the Surety;
of
(b) Sent by the Surety by registered troit to the Insured and the United
States of Arnerico.
Such dole, if the notice be sent by the Surety, shall be not less than thirty
days ofter the lost doſe borne by the sender's registry receipts. In the
event written notice os ofcresoid be moiled by the Insured to the Surety,
the Surety shall notify the United Siotes of America in writing, ond if ſhe
United States of America shall, within ten doys ofter receipt from the
Surety of such written notice, advise the Surety in writing that it does not
consent lo such concellotion, such concelloſion shall become inoperotive.
The Surety, on request, tho!! refund to the Insured the unearned premium
computed pro raio if this bond be conce!ed as on entirety.
lfGAL PROCEEDINGS
Section 8. No demond, suit, oction, or proceeding of any kind to re-
cover on occount of loss under this bond shall be mode or brought ofter
the expiration of three (3) years from the concellotion of this bond as to
the Employee or Employees cousing such loss, or the cancellation of this
bond as on entirety, whichever sholſ first happen, provided, however, thot
if such limitotion for making o demond, bringing suit, oction, or proceed-
ing is prohibited or mode void by any low controlling the construction of
this bond, such limitation shall be deemed to be amended so as to be
equoi ho the minimum period of limitotion permitted by such law.
In witness whereof, the Surety has caused this bond to be executed on the Declarations page.
u ş Ǻw fººt ºr ºt pºt ºf 3 tº of fied tºº crº - sº asse
1/26/6]
INSURANCE AND BONDING
ADMINISTRATIVE MANAGEMENT 30-5-1
EXHIBIT C
FORM HHFA-3

H}{FA-3
APPLICATION-QUESTIONNAIRE FOR A BLANKE POSITION {7-63)
BOND FOR PUBLIC HOUSING AND/OR
URBAN RENEWAL PROJECTS
Name of Surety: (hereincfter colled Surety)
Application is hereby made by
iſ actſ twens ºf Appistorw}
of (herein called the insured).
{3treet; {{*} (3°2's)
Bond to be effective from the beginning of the – day of —, 19–.
ſIEAA NUMBER OF EMPLOYEES! PQEAA}{JAA
Premiurn Payable: ‘. .
Class A Ernployees $
[...] Annually
Class B Employees $
[...] Three-Year Advance Additional indemnity, if any $
Total
$
[] Three-Year installments
tess: Applicable fºperience Credi: —% $
NET THREE.YEAR PREMIUAA $
!. Does the Insured act under a contract with: (Check ºf opplicable)
[] FU3tk: HOUSING ADMINISTRATION? [...] Housing AND HostE FINANCE ADMINISTRATOR2
2. Will the Insured orrange to have new Employees complete personal opplications (supplica by Surety)?
3. Audits:
a. How frequently made? d. When wo, cºst ovdit mode?
e. Period covered:
b. Are all locations covered?
f. Were any financial discrepancies commented upon?
(If so, submit o copy of audit or audifor’s cornments.)
c. By whom? CPA; Stoff Auditor; Others (Explain fully)
4. Losses of a nature which would have been covered by the bend opplied for (post 5 years). Check if none D
OAI: AAAOUNY taptortz S FCŞit ICI: ; coarscrive was Asunts TAKEN (or HER THAN Discharge)
$
5. Present coverage in force: Check if none []
FORM OF BONo EFFECTIVE DATE i A MOtjºf NAKAE OF COMPANY
{t11 e :- co-ºw “ter ºf rege story"
6. Shote nomes and positions of those outhorized by the Insured as of the dote of this Appliconon-Qucznonrate to sºgn of counters ign checks or
drafts or to certify vouchers:
7. Give total number of persons employed by the insured. — . . . . . .
8. Cornplete the Cassifice:son of Employees on reverse : de
9. If cºditional indemnity is desired on any position. complete the trilowing:
! - - - -
| TOTA; tº Jay RER of AM CUf ºf QF ACC ºf lºº,Al
POSITION § t(X, \! {{CN f Aſºº Y Eğ5 Nº |Nºë Mºſºy Or, f ACH
} £AC+, FCŞff CN f sºlor ºf
- - $
|
i
Dated at - - - this - day of . _ _ _ _ _ _, 19
,! cº trilled)
| H.” ºr
8/19/63
30-5-1
INSURANCE AND BONDING
ADMINISTRATIVE MANAGEMENT
EXHIBIT C (Page 2)

As used in this bond, “Employee'
Insured white such Cornmissioner or person is engaged in the service of the insured during ihe term of this bond.
This classification under Class A, B, and C constitutes the Insured's onfire personnel as of the date of this Application-Questionnaire and
includes members of boards and cornrniszions whether or rºot such personnel or the members of such boards and commissions cre to b3 covered
under the bond.
Ail executive, adrºnistrative, judicial, and supervisory officials, department ond division heads and assistant department ond division head,
QEF; NITION OF EMPLOYEES
C1A55. F#CAT:0N ºf f:APLOYEES BY OUTHES OR RESPON31Bill?IES
and oli officials and ein ployees whose principal duties ore to:
£1&SS A £MPLOYEES
neoas any Commissioner of the Insured and any person who is a member of the ztoff or personnel of the
1. Handle, receipt for, or hove custody of money, checks, or securities, or account for supplies or other property; outh.cr.
ize (or ºncks
* F-
2 : *
for) exp
; approve, certify, zign, or countersign checks, drafts, warrants, vouchers,
orders, or other documents providing for the paying over or delivery of money, securities, supplies, or other property;
2
*aintain or “udit accounts of money, chocks, securities, time records, supplies, or other property, or toke physical inven-
tories of money, checks, securities, supplies, or other property.
The foregoing definition includes in any event all occupants of positions listed below:
pøSii:CNJ §:.. POS!!!ON tº: Post'ſ ION º: PCs;TiOh! iº,3:
OFF:CALS: MAINTENANCE: OTHERS:
Cornmissioner Superinterºdent General Counse!
Executive Director Assistant Oeputy General
Deputy & secutive CEVELOPAAENT AND Superintendent Counseſ
Oirector MA}\i.º,CEMENT: Afternºy
Assistoni Housing lond App: ºnizer
Monager Red Estate Officer
Chief of Rclocchion Officer
ACCO' jºſtSG: Construction Chicf of Urban
Accountch? Deputy Director of Renewal Operations
Avº, ºr Development ADAAINISTRATIVE: Assiston! Chief oſ
8ook keeper Director of land Adrivinistrative Officer Urban Renewal
Budge: C5cer Acquisition Chief, Administrative Operotions
Cashier Housing Moncser Services Warehouzernon-Driver
Comptroller Supervisor of inventory Clerk
deputy Comptrolier Mcnagemen? Purchesing Agent
Disbursement Office;
Payrol; Officer
Receivabies Control -
Clerk To ral Cuass A
CRA53, 3 EMPLOYEES
Aſ personnel whose principal duties consist of:
i. inside or outside clerical activ, ties.
2. Office work, such as stenography, typing, filing, switchboard operation, business machine operotion, etc.
POSITtory |...}. POSITIGN §§ Position §:3: PO34ykDN º:
Accounting Clerk Informonion Officer Perzonnel Director Stenographer
Administrative Assistant Interviewer Deputy Personnel Switchbºord Operonot
Architect Investigator (Tenor:t) t) rector Tenon? Aide
Clerk-Typist Janitor Planner Toront Selection
Computer Machine Operator 2ublic Reiations icer
Community Activities Maintenonce Aide Officer Voucher Clerk
Officer Managemen: Advisor Office Clerk
Demolition inspector Management Aide Research ond Statistics
Disbursement Clerk Messenger Officer
Housing Analyst Secretary (Stenographic) Total Class B
All personnel whose principal duties consist of: *C1 ASS C ºf APLOY EE5
1. Skilled or unskilled labor and craftsmanship.
2. Solely the mechanical operction of automotive equipment.
3. Norclerical activities of the medical or nursing profession3.
4. Out:ide or field work of a nonclerical noture.
POSITKOrt |3:...; f'CŞition 3:... Position |3:... POSłTiON §:...
Oraftsman laborer Pointer
Engineer Mointenance Mechanic
Firerno: Mechanic Total Cuass C
8/19/63
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
EXHIBIT D
FORM HHFA-5
HHFA-3
(8–60)
ADDITIONAL INDEMNITY RIDER
To be attached to and form part of Bond No.
Insured:
It is agreed that:
1. Additional indemnity, in accordance with the terms of the attached bond, is granted by this rider
on Employees performing the duties of the following positions, to the amount set opposite the names of
such positions, respectively. If any Employce, in the performance of the duties of such position, is
authorized to sign or countersign checks or drafts of the Insured, herein called check signer and counter-
signer, respectively, or to certify vouchers which are to accompany such checks or drafts, herein called
voucher certifier, the additional indemnity provided on such position shall apply to any other person or
persons covered under the attached bond and designated by the Insured to sign or countersign checks or
drafts or to certify vouchers as an alternate to act only in the absence of such check signer, countersigner,
cr voucher certifier, as the case may be, but the liability of the Surety under such additional indemnity
for acts or defaults by such Employee and such other person or persons is limited, in the aggregate, to
the amount specified herein applicable to such Employee performing the duties of such position.
2. The liability of the Surety under this rider on account of any one Employee in any one or more
of such positions (in the original or an increased or decreased amount) shall not exceed the largest single
amount of indemnity on any one position occupied by such Employee.
3. *io losses shall be recoverable under this rider unless caused by an Employee who has been iden-
tified as having caused such loss, anything to the contrary in said bond or this rider notwithstanding.
§§§ #####.
POSITION LOCATION IN EACH INDERMNITY ON
POSITION EACH EMPLOYEE
4. This rider is effective as of
ADDITIONAL INDEMNITY RIDER
FOR USE WITH BLANKET POSITION BOND FOR
PUBLIC HOUSING AND/OR URBAN RENEWAL PROJECTS,
TO PROVIDE ADDIT:ONAL INDEMNITY COWERAGE. 16–2 roar:-i GPO
8/19/63
30-5-1 ADMINISTRATIVE MANAGEMENT |NSURANCE AND BONDING
EXHIBIT E
FORM HHFA-7
HHFA-7
(7-63)
INSTRUCTIONS FOR USE OF STANDARD FORM OF POSITION FIDELITY SCHEDULE
BOND AND BLANKET POSITION BOND FOR PUBLIC HOUSING
AND/OR URBAN RENEWAL PROJECTS
GENERAL
In conjunction with the Surety Association of America, two standard bond forms were previously
developed for use by local agencies participating in federally assisted low-rent housing or urban
renewal programs. These forms may be used jointly or individually for both types of programs. How-
ever, inclusion of any State or local interest under the bond cannot be effected without the written
consent of the Public Housing Administration or the Housing and Home Finence Agency, or both, if
joint programs are involved.
TYPES OF BONDS
The two types of bonds are (a) Position Fidelity Schedule Bond (Form HHFA-6), which is designed
to cover only those positions in which is vested the responsibility for the handling of funds or
property, and (b) Blanket Position Bond (Form HHFA-4), which provides a blanket amount of coverage
for all Commissioners, officers, and employees, with an accompanying rider (Form HHFA-5) allowing for
additional indemnity above the blanket amount for certain stipulated positions. Prior to the initial
purchase or continuation of a bond, local agencies should check with their insurance agent to deter-
mine which bond will provide the lower cost and should purchase that form.
AMOUNTS OF COVERAGE
The amounts of coverage recommended under PHA contracts are shown on a separate PHA schedule.
The amounts of coverage required under urban renewal contracts are shown in Urban Renewal Man-
ual, Section 30-5-1.
If the bond is to cover operations under both urban renewal and public housing programs, the
amount of the bond should be the total of that recommended by PHA and that required by HHFA.
DESIGNATION OF TITLES
Positions involving check signing, countersigning, and voucher certifying shall be covered under
the administrative titles, such as Chairman, Secretary, Executive Director. Under no circumstances
shall the positions be shown on either form of bond as check signer, countersigner, or voucher
certifier,
TERNATES
An alternate is a person who acts only in the absence of the regularly designated person and
may not act simultaneously with that person,
Under the Positicn Fidelity Schedule Bond, alternates are automatically covered without addi-
tional premium and need not be stated in the bond.
Under the blanket amount of a Blanket Position Bond, all Commissioners, officers, and employees
are covered, and a premium is charged for all whether acting as alternates or in their regularly
designated positions. Alternates are automatically covered without additional charge under the ad-
ditional indemnity rider while performing the functions of the position bonded under the additional
indemnity rider. When one or more alternates perform certain functions of the position bonded under
the additional indemnity rider, the acts of all alternates are covered in the aggregate up to, but
not in excess of, the amount specified in the additional indemnity rider. For example, if the
Executive Director is the person who signs the checks in addition to other duties and is bonded for
$40,000 under the additional indemnity rider, and, during his absence, his check-signing duties are
performed by the Chairman und his other duties are performed by an assistant, both alternates would
be covered in the aggregate up to, but not exceeding, $40,000.
8/19/63.
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT
30-5-1
EXHIBIT E (Page 2)
M IDTERM CHANCES
Under the Position Fidelity Schedule Bond, new positions other than alternates should be added
to the bond on a pro rata basis. Conversely, when a bonded position is eliminated, it should be re-
moved from the bond and a pro rata return premium should be requested. Midterm changes are unneces-
sary in the blanket position bond unless they involve the additional indemnity rider.
Any increases or decreases in amounts of coverage required during the term of the bond shall be
requested of the Surety in accordance with the terms of the bond.
APPLICATIONS
Local agencies should require each person occupying a bonded position to complete and file with
the Surety an application upon the form prescribed by the Surety.
DEFALCATION
It should be stressed that upon discovery of any possible defalcation, coverage ceases under
the bond for the employees involved. It is, therefore, extremely important that all fraudulent or
dishonest acts shall be reported to the Surety at once. The employee or employees involved shall be"
relieved of any responsibility for the handling of funds or property.
RATES AND TERM
The Surety Association rate for the Position Fidelity Schedule Bond is $2.50 per $1,000 per year,
If the premium is paid in advance, a discount of 15 percent is allowed on the second and subsequent
year's premium. This is equivalent to 2.7 times the annual rate for 3 years.
The Surety Association rate for the Blanket Position Bond is on a graduated scale based on the
number and class of employees. The 3-year rate is 2.5 times the annual rate. The Application-
Questionnaire (Form HHFA-3) is devised to show a breakdown of the Surety’s computation in arriving
at the premium. Each local agency should be certain that this information is completed by the Surety
at the time of issuance of the bond.
All members of the governing body of the local agency shall be listed on the Application-
Questionnaire as Class A employees. Local agencies carrying out urban renewal projects are referred
to the definition of governing body in the .Introduction of the Urban Renewal Manual.
All bonds should be written for a term of 3 years.
CONTINUATION OF BOND AT PREMIUM ANNIVERSARY
Under a Position Schedule Bond, the Surety shall be required to furnish the local agency a re-
Vised schedule of positions if any changes have occurred.
Under a Blanket Position Bond, the local agency shall furnish the Surety, at premium anniversary
date, a new Application-Questionnaire. The Surety shall be required to complete the Questionnaire as
to preſilium computation.
COPY DISTRIBUTION
The bond should be issued in sufficient copies to provide two copies for the Surety, one copy
for each Federal agency involved, plus the original and any additional copies which are needed by the
local agency. For a Blanket Position Bond, a copy of the completed Application-Questionnaire shall
be attached to each copy of the bond furnished to HHFA or PHA.
10/9/64
:
:
Po L I C Y MUM8 ER
R O U S I N G A N D H O M E F I R A N C E A G E N C Y
URBAN RENEWAL ADMINISTRATION
SUMMARY OF CHANGES IN EXPOSURES UNDER OWNERS’,
LANDLORDS", AND TENANTS’ LIABILITY INSURANCE
(See in structions on re verse side)
... ASS | Fi CAT | ON
CCOE NUMBER 770 771 341 343
POL cy ACO REMOVE A00 REMOVE Add REMOV E AO0 REMOVE
First
Exposure
change
Second
Exposure
change
Third
Exposure
change
Fourth
Exposurc
change
Fifth
Exposure
Sixth
Exposure
change
Seven th
Exposure
changc
Eighth
Exposure'
change
M-6145 (10-64)
PROJECT LOCAL | f |
PROJECT MAME
PROJECT NUMBER
150
:
i


Page 2 of 2 PROJECT No. H–6145 (10–64)
CLASS F : CAT I OM 77 l 3 105 29 l
CCOE. Mºſt £R (Coa.) 770 7 41 343 05 l 50 151 209
R A f { 8 AS8, EACH 8. Acłł EACH EACH AREA AREA AREA AREA FROHTAGE
R AT || 0 || F O L C. Y. M(\}{T h A 00 R £ MOW 8. A 0 () R & H Gy & A00 REMOW E A00 REMOV & ADO •e wove A 00 Rºtto W. E. # 00 R ENOV E At)0 - R E MOV & Apo T. R fit OW &
N in th
292 Exposure
* * * * change
Ten th
208. Exposure
- chang:
El even th
Exposure
. 125 change
Twc1 fth
Exposure
. 042 change
Total changes
+
Exposure
rena in 1 ng
Exposure
average
R R I SUBM SS ON
ELEVATORS OTHER CLASS I FI CATIONS U 1. LDINGS DEMOLE SHED DURING NUMBER
*OL I CY TERM
CLASS 1 — CLASSi- lli 3- d 4- famil
ğ'. '...} | AOD | Rehove | ºn º BASE ADO stroye |D-ellins" (3- an amily)
* HO),
CODE HO Oth cra tructures by type TOTAL Maas of lo e s 1 Public Agency
of construction SQUARE FEET
| Frame
By Si
* n is t
Masonry gn sture
Steel and concrete
REAL ESTATE DEVELOPMENT PROPERTY ACRES' f i r I e
Classification Code Number 342
Total changes Total changes
Total project are a
#:E::: is Exposure remaining |De ºr
Total area on which no buildings were
:::::::: Exposure average standing on beginning date of policy
;
30-5-1 ADMINISTRATIVE MANAGEMENT INSURANCE AND BONDING
EXHIBIT F (Page 3)
| RST RUCT 0 N S FOR PR EP A R R G Ali D St. Rt 1 I I I R G FORM H-6 || || 5,
SUMMARY OF CHANGES IN EXPO SURES UNDER O WR ERS
LAND LORD's", AND TER ANTS' Lt AB Li TY insur Ance
NOTE: These in structions on it reference to self-explanatory portions of For a H-6 ſ.45.
PURPOSE
Form H-6145 is for use in maintaining monthly summary records of the acquisition and removal or demoli-
tion of structures in an urban renewal project area which are covered by owners', landlords', and
tenants' public liability insurance. At the end of the policy year, this information shall be provided
to the insurance carrier for use ns the basis for adjustments of premiums for the expired policy period
subject to audit of LPA records by the insurance carrier when deemed necessary.
The use of this form as printed assumes that the policy will be written as prescribed in Circulars No.
1413 of the National Bureau of Casual ty. Underwriters or No. HOL 60-59 of the Mutual Insurance Rating
Bureau. Any changes required to adapt this form for use with other rating plans shall be agreed upon
between the LPA and the HillFA Regional Office at the time the policy is approved.
SUBMISSION
The signed original of each completed form shal I be mailed to the HHFA Regional Office no later than 30
days after the end of the policy year. In addition, one copy of each completed form shall be provided
to the insurance company or its local representative for use in making the final adjustment in the pre-
mium for the expired policy period.
PREPARATION
A separate form shall be maintained for each project. The exposure changes shall be entered on the form
at the end of each policy month. The policy month begins on the same day of the month as the policy be-
came effective. All acquisitions and demolitions occurring between the day of the month the policy be-
comes effective and the end of the policy month are considered to have occurred at the midpoint between
the two dates. The insurance carrier may change the policy date to the first of the month if this is
desirable for reporting purposes.
Beginning of policy
In the column entitled "Add" for each classification code number listed, enter the total number of ex-
posures owned by the project on the effective date of the policy. Where the rate applies to each 100
square feet of floor area, enter the total number of square feet; do not round off.
First and succeeding policy months
Under the proper classification code number, in the column entitled "Add" enter the number of exposures
acquired, and in the column entitled "Remove" enter the number of exposures removed or demolished, for
the indicated policy month.
Exposure change
The exposure change for each policy month is computed by deducting the smaller number from the larger
number in the preceding line, and multiplying the remainder by the ratio shown in the first column on
the "Exposure change" line. Enter the resulting product on the "Exposure change" line, in the "Add"
column if the number of exposures added exceeds the number removed, and in the "Remove" column if the
opposite is true. Examples:
(a) Classification Code No. 770--Each
A'e t
If a fi o Policy Month Add Rrmore Change
First 12 7 5
. 958 Exposure change 4. 790 (5 X .958)
Second 2 2
. 875 Exposure change 1. 750 (2 X . 875)
(b) Classification Code No. 105- - Area (Sq. Ft. )
First 68, 240 32, 120 36, 120
. 958 Exposure change 34,603 (36, 120 x .958)
Second 84.200 84, 200
. 875 Exposure change 73.675 (84, 200 x . 875)
Third 43, 860 43, 860
... 792 Exposure change 34.737 (43, 860 x .792)
( [ns tructions continued on rerers e of Puge 2 of Form Il-6145)
10/9/64
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-1
EXHIBIT F (Page 4)
(Continued fros re verse of Page 1 of rors H-6 45)
Total changes and Exposure remaining
At the end of the policy year, total the amounts entered in the "Add" column on the "Beginning of
policy" line and on each month line--First, Second, etc. Enter this total on the "Total changes" line
under "Add." Do the same for the "Remove" column, and enter the total on the "Total changes" line
under "Remove." Deduct the "Remove" total from the "Add" total and enter the remainder on the "Ex-
posure remaining" line. Enter this amount on Form H-6145 for the next policy, on the "Beginning of
policy" line.
Exposure average
The average number of exposures owned by the project for the full policy year for each classification
code is determined as follows. Total the amounts entered in the "Add" column on the "Beginning of
policy" line and on each "Exposure change" line. Total the amounts entered in the "Remove" column on
each "Exposure change" line. Subtract the "Remove" total from the "Add" total and enter the remainder
on the "Exposure average" line.
Computation of earned premium
The earned premium for the policy year is then computed by multiplying the policy rate for each classi-
fication code by the average number of exposures owned for the policy year. The premiums may vary with
the insurance company charges, which may be accepted if the difference is considered by the LPA to be
reasonable.
10/9/64
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-2
Section 2. Demolition cind Project Improvement Contractor Covercage
This Section covers insurance and bonding requirements for demoli-
tion and project improvement contractors.
BONDS 1
An “acceptable surety company’’ referred to below shall mean a
surety company listed on Treasury Department Circular 570, provided
the amount of the bond is within the underwriting limits of the company.
Bid Bonds
The LPA shall require each bidder on a demolition contract to fur-
nish, as part of his bid, a bid bond from an acceptable surety company
in an amount not less than 10 percent of a reasonable estimate by the
LPA of the cost for all services and incidental expense necessary to
complete the contract work, without regard to the salvage value. An
equivalent guaranty in the form of Government bonds, a bank draft, or
a certified check in the same amount may be substituted for a bid bond.
The LPA shall require each bidder on prime contracts for project im-
provement work and for combined demolition and project improvement
work to furnish, as part of his bid, a bid bond from an acceptable
surety company in an amount not less than 5 percent of the amount of
the bid. An equivalent guaranty, such as Government bonds, a bank
draft, or a certified check in the same amount, may be substituted for a
bid bond.
Performance and Payment Bonds for Demolition
The LPA shall require each demolition contractor to furnish a per-
formance and payment bond from an acceptable surety company in a
penal sum not less than that prescribed by State or local law. The
bond shall in no event be less than 100 percent of a realistic estimate
of the cost to the contractor for all services and incidental expenses
necessary to complete the contract work, without regard to the salvage
value. If the law requires that the payment bond be separate from
the performance bond, each shall be in a penal sum not less than that
prescribed by law and not less than 50 percent of the total cost estimate.
Performance and Payment Bonds for Project Improvement Work
The LPA shall require each prime contractor for project improve-
ment work and for combined demolition and project improvement work
to furnish a performance and payment bond from an acceptable surety
company in a penal sum not less than that prescribed by State or local
law, but in no event less than 100 percent of the contract price. If the
law requires that the payment bond be separate from the performance
* Where State or local law permits, bonding requirements for demolition and project im-
provement contractors may be waived or modified by the LPA when the consideration, includ-
ing salvage, does not exceed $2,000. In this case, the LPA shall establish adequate safeguards
to protect its interests and those of the Government.
10/9/62 1
30-5-2 ADMINISTRATIVE MANAGEMENT INSURANCE AND BONDING
bond, each shall be in a penal sum not less than that prescribed by law
and not less than 50 percent of the contract price.
Maintenance of Bond Records
A copy of the performance and payment bonds shall be retained in
the LPA files with an attached power of attorney, certified to be in
effect as of the date of execution of the bond, covering the authority
of the person or persons executing the bond in behalf of the acceptable
surety.
INSURANCE
The LPA may require the contractor to provide insurance in addition
to that specified.
Workmen's Compensation
The LPA shall require each contractor (1) to comply with State
workmen’s compensation laws, and (2) to require his subcontractors
to do likewise.
Public Liability
Manufacturers' and Contractors'
The LPA shall require each contractor to carry manufacturers’ and
contractors’ public liability insurance with limits of not less than those
carried by the LPA on it Owners’, Landlords’, and Tenants’ coverage
(see Section 30-5-1). Insurance shall cover the use of all equipment,
hoists, and vehicles on the site. Each contractor shall require his subcon-
tractors to carry this insurance.
Property Damage
If demolition work is to be performed in the immediate vicinity of
structures not owned by the LPA, the contractor shall be required to
carry property damage insurance in an amount not less than $50,000.
Property damage insurance in a higher amount or under other circum-
stances may be required if the LPA deems such coverage necessary.
Approval of Contractors' and Subcontractors' Insurance Coverage
Before any contractor or subcontractor begins any work, he shall be
required to submit certificates of insurance to the LPA for review and
approval. The LPA shall identify in writing the policies reviewed and
indicate its approval or disapproval.
Insurance which will expire before the contractor’s work is accepted
by the LPA shall be renewed prior to expiration, and certificates of
insurance shall be submitted to the LPA. If satisfactory, approval shall
be given in writing.
Maintenance of Insurance Records
The LPA shall maintain a record of the expiration dates of policies
carried by each contractor and his subcontractors, to make certain that
the required coverages are kept continuously in force until the work
covered is accepted.
2 - -,- 10/9/62
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-3
Section 3. Property Lessee Covercage
This Section prescribes insurance requirements for leased acquired
property.
The LPA shall maintain insurance coverages prescribed in Section
30-5-1 for :
(1) Residential properties.
(2) Buildings and spaces leased to several tenants.
(3) Buildings not leased in their entirety to one tenant.
However, if office buildings, apartment buildings, hotels, parking
lots, or other properties are leased in their entirety to one lessee for a
term of more than 6 months, the lease shall require:
(1) That the lessee hold the LPA harmless in connection with any
claim on account of bodily injury or death, or property damage,
suffered or alleged to have been suffered as a result of the
maintenance or use of the buildings or premises or any opera-
tions conducted therefrom.
(2) That the lessee furnish the LPA with a public liability insurance
policy with limits for bodily injury of not less than those carried
by the LPA on its Owners’, Landlords’, and Tenants’ coverage
(see Section 30-5-1) and of $5,000 for property damage protect-
ing the interest of the LPA.
When there is one lessee of an entire property which is not scheduled
for demolition, other than a private residence, the lessee shall be
required to furnish fire and extended coverage insurance. The amount
of coverage shall afford full protection in the event of a partial loss,
giving due consideration to the coinsurance clause in the policy. The
amount of coverage shall be reexamined periodically and shall be
adjusted to conform to any change in the value of the property. Each
fire insurance policy shall contain a loss-payable clause making the
proceeds of any loss payable to the LPA. Each policy, together with a
receipted invoice for premium for the policy, shall be deposited with
the LPA for safekeeping.
10/9/62 I
INSURANCE AND BONDING ADMINISTRATIVE MANAGEMENT 30-5-4
Section 4. General Requirements
Insurance coverages shall be secured from financially sound mutual
or stock insurance companies at the lowest practicable cost.
To obtain the lowest practicable cost in the placement of owners’,
landlords’, and tenants’ public liability insurance, the LPA shall nego-
tiate with at least 3 agents or brokers. A written record of the
negotiations shall be maintained in the LPA file for audit purposes.
In arriving at the lowest practicable cost, the cost of policies with
mutual companies shall be the estimated cost after :
(1) Deducting from the gross deposit premium any anticipated
dividend based on the dividend paying record of the company.
(2) Adding the loss of interest on that amount of the mutual com-
pany policy premium which is in excess of the premium that
would be charged by a stock company.
ELIGIBILITY OF COSTS
The premiums for LPA insurance and bonding coverages may be
included in project costs of a project on a two-thirds grant basis.”
When an LPA proceeds, with non-Federal funds, with survey and
planning of a Title I project on the basis that survey and planning
costs will be included in subsequent project cost, the LPA shall comply
with the requirements of this Chapter.
PRORATION OF COSTS
In determination of the premium charge to Title I funds when other
LPA operations are involved, the proration shall be made on the basis
of the actual charge when this charge can be determined. The amount
of premium for workmen's compensation insurance shall be derived by
applying the appropriate premium rate to the allowable salaries. The
amount of the premiums of fidelity bonds shall be based on the increased
amount of bond required for Title I operations. Separate insurance
policies covering Title I operations shall be provided whenever separate
coverage may be obtained without increasing the overall cost.
Whenever it is necessary to insure Title I operations jointly with
other operations of the LPA and costs cannot be distributed on the basis
of computed actual charges, the premium charges shall be prorated on
the same basis that other LPA overhead expenses are to be prorated
to the project.
1 Insurance or bonding gºium" are not eligible for inclusion in project costs of a project
on a three-fourths grant basis.
2/1/60 l
S 18 043 8 T W OS || -}18 -
O NW S 13 90 ſm 9



BUDGETS AND FISCAL REPORTS 31-l-l
CHAPTER 1. SURVEY AND PLANNING 1
Section 1. Budgets
The HHFA-approved initial survey and planning budget authorizes
the LPA to incur costs for the preparation of Part I of the Application
for Loan and Grant and for other expenses through the estimated
date of HHFA approval of Part I.
Within 18 months from the date of approval of the initial budget,
the LPA shall submit to the HHFA Regional Office an acceptable Part I
of the Application for Loan and Grant. With Part I, the LPA shall sub-
mit a revised survey and planning budget providing for estimated
Survey and planning costs through the estimated date of approval of
a project expenditures budget (see Section 31-2-3). Upon approval of
Part I, the Regional Office will transmit to the LPA an approved revised
survey and planning budget.
SUBMISSION OF REQUESTED BUDGET
The LPA shall submit to the HHFA Regional Office with the Survey
and Planning Application (see Section 4-1-1, Checklist Code Nos. R. 131
through R. 135):
(1) Form H-627, Survey and Planning Budget (Exhibit A), in an
original and five copies.
(2) Form H-630, Local Public Agency Staffing and Salary Schedule
(Exhibit B), in an original and three copies.
(3) Form H-681, Survey and Planning Work Activities To Be
Performed Under Contract (Exhibit C), in an original and
three copies.
(4) Narrative statement, in an original and three copies, explain-
ing and justifying estimated costs shown on Form H-627,
Lines 1 through 6, through the estimated date of approval of
Part I. Costs that are fully justified on Form H-630 or H-681
need not be further justified in the statement.
Estimated out-of-town travel costs (Line 1b) shall be justi-
fied in terms of number of trips, purposes of trips, number of
travelers per trip, and total cost per trip (see Section 30-1-2).
Purposes of trips to the HHFA Regional Office are self-evident
and need not be stated.
If a particular cost estimate represents a proration of costs
between projects or programs, the basis of the total cost estimate
as well as the basis for prorating a portion of the cost to this
project shall be indicated (see Section 30-1-6).
1 The requirements of this Chapter are not applicable to a project to be carried out on a
three-fourths capital grant basis with limited project costs.
3/30/64 T
31-1-1 BUDGETS AND FISCAL REPORTS SURVEY AND PLANNING
(5) Statement, in an original and three copies, explaining nature
and source of any funds, other than the advance of funds applied
for on Form H-6100, Survey and Planning Application, which
are to be used to pay any part of the survey and planning costs.
RESERVE AND CONTINGENCIES
The LPA shall include under Reserve and Contingencies (Line 8 of
Form H-627) an amount based on the following:
(1) An amount for contingencies not to exceed 25 percent of the
total of the activity classifications (Line 7 of Form H-627).
(2) An amount for additional costs for the preparation of Part II of
the Application for Loan and Grant.
(3) An amount for administrative and overhead costs that will be
incurred between the LPA's submission of Part II and the date
of HHFA approval of Form H-6220, Project Earpenditures
Budget.
(4) An amount for costs to be incurred for second land acquisition
appraisal and title services (see Sections 13-2-1 and 13-2-3). The
full estimated cost of these activities shall be stated, including
those expenses which may be obligated but not paid until after
a Contract for Loan and Grant is executed for the project.
(5) An amount for costs to be incurred for (a) final property sur-
veys for a conservation project, or (b) option negotiation serv-
ices, if any (see “Optional Budget Amounts’’ below).
Optional Budget Amounts
At the request of the LPA, the HHFA Regional Office may authorize
the LPA to undertake, during the survey and planning stage, the
following activities:
(1) Prior to authorization of the Contract for Loan and Grant, final
property surveys for a conservation project (see Section 12-1-6).
(2) After the public hearing on the project has been held and the
governing body of the locality has approved the Urban Renewal
Plan, negotiation of options or offers to sell (see Section 13-2-2).
If the LPA intends to perform either of these activities during the
survey and planning stage, it shall:
(1) Include in Reserve and Contingencies on its initial Form H-627
the estimated cost of the activities. The full estimated cost of
these activities shall be stated, including those expenses which
may be obligated but not paid until after a Contract for Loan
and Grant is executed for the project.
(2) Include in the narrative statement supporting the budget:
(a) Identification of activities which are proposed to be under-
taken.
(b) Estimated cost of the activities. A breakdown of the esti-
mate is not required at this time.
If the LPA does not include costs for these activities in its initial
budget request on Form H-627, it may include these costs in the revised
2 3/30/64
SURVEY AND PLANNING
BUDGETS AND FISCAL REPORTS 31-1-1
survey and planning budget submitted with Part I of the Application
for Loan and Grant.
PROJECT INSPECTION FEE
The project inspection fee shall be computed on the basis of the
following schedule for both an initial budget request and a revised
budget request reflecting an increased estimate of total survey and
planning costs:
Estimated Cost of Total
Survey and Planning Work,
Excluding Inspection Fee
Less than $5,000
$ 5,000 to $ 9,999
10,000 to
15,000 to
20,000 to
25,000 to
30,000 to
35,000 to
40,000 to
45,000 to
50,000 to
60,000 to
70,000 to
80,000 to
90,000 to
100,000 to
110,000 to
120,000 to
130,000 to
140,000 to
150,000 to
175,000 to
200,000 to
225,000 to
250,000 to
275,000 to
300,000 to
350,000 to
400,000 to
450,000 to
550,000 to
650,000 to
750,000 or
14,999
19,999
24,999
29,999
34,999
39,999
44,999
49,999
59,999
69,999
79,999
89,999
99,999
109,999
119,999
129,999
139,999
149,999
174,999
199,999
224,999
249,999
274,999
299,999
349,999
399,999
449,999
549,999
649,999
749,999
IOOI’é
Rate Per
Project Planning Month 1
$ 29
30
31
32
33
34
35
37
39
41
43
45
47
49
51
53
55
57
60
64
69
74.
80
86
92
98
104
110
117
124
131
138
Add $7 for each increment of
$100,000 or portion thereof
1 The fees shown are applicable when indirect costs are involved (see Section 30-1-6).
indirect costs are not involved, the applicable total fee shall be decreased by 20 percent and
rounded to the nearest dollar.
If
3/30/64
3
31-1-1 BUDGETS AND FISCAL REPORTS SURVEY AND PLANNING
For a revised budget being submitted in support of a revised appli-
cation to reflect an increased estimate of total planning costs, the
increased project inspection fee shall be computed by applying the
fee schedule to the new total budget period and new total estimated
cost, and subtracting the amount of the original fee. For example:
Initial New Total Increase
Budget Period 15 months 17 months
Estimated Cost, Excluding Fee $34,300 $39,500
Project Inspection Fee $ 525 $ 629 $104
($35 x 15) ($37 x 17) ($629-$525)
TRANSMITTAL OF APPROVED BUDGET
The HHFA Regional Office will return to the LPA a copy of Form
H-627 showing the approved amounts for each classification.
OBLIGATIONS AND EXPENDITURES AFTER APPROVAL OF BUDGET
After receiving an approved budget on Form H-627, the LPA
may incur obligations or costs which are within the budget and which
otherwise meet the requirements of the Advance Contract or the Letter
º: Proceed. Those costs will be eligible for inclusion in Gross Project
OSt.
BUDGET LIMITATIONS
The LPA may incur costs chargeable to any of the activity classi-
fications or subclassifications represented in the approved budget to a
total exceeding the amount approved for that classification or sub-
classification by not more than 10 percent, provided that the total
amount on Line 7 of Form H-627 is not exceeded. This authorization
does not include increases in:
(1) Amounts of particular contracts previously approved by HHFA.
(2) Amounts of salaries or wages of LPA employees, unless author-
ized in accordance with Section 30-1-2.
The LPA shall obtain HHFA approval of a revised budget on Form
H-627 before:
(1) Obligating funds in excess of 10 percent of the latest approved
amount for any one activity classification or subclassification.
(2) Using any funds provided for Reserve and Contingencies.
(3) Obligating funds in excess of the total survey and planning
budget (Line 11 of Form H-627).
A determination as to the eligibility of costs cannot be made until
after HHFA has established, as a result of audit, that the LPA has com-
plied with the terms and conditions of the contract for financial assist-
ance and that the costs are otherwise proper and reasonable.
4 3/30/64
SURVEY AND PLANNING BUDGETS AND FISCAL REPORTS 31-1-1
SUBMISSION OF REVISED BUDGETS
A request for a revised budget shall be submitted to the HHFA
Regional Office on Form H-627 in an original and two copies. If
Form H-627 accompanies a revised Survey and Planning Application,
an original and five copies shall be submitted.
Form H-627 shall be accompanied by an original and three copies
of material and documentation explaining and justifying the request
for budget revision, including Forms H-630 and H-681, as appropriate.
When the LPA is ready to undertake any of the activities for which
funds have been provided under Reserve and Contingencies, it shall
submit a request for a revised budget transferring an amount estimated
to cover the activities from Reserve and Contingencies to the appro-
priate activity classifications. The following shall be submitted in
support:
(1) Supplementary or up-to-date Form H-630, if any of the activi-
ties are to be performed by LPA staff.
(2) Supplementary Form H-681, identifying the contract work
items and providing the required information.
A revised Survey and Planning Application is required any time the
total survey and planning budget amount requested in a revised budget
is greater than the latest approved amount (see Section 4-1-1).
REQUEST FOR EXTENSION OF TIME PERIOD ONLY
A request to extend the survey and planning time period specified in
the latest approved budget, with no changes in any budget amounts, may
be accomplished by letter to the Regional Office.
3/30/64 5
SURVEY AND PLANNING BUDGETS AND FISCAL REPORTS 31-1-1
EXHIBIT A
Porto :*::"; H-627
Budget Bureau No. 63-R725.6 (2-61)
PROJECT LOCAL IT Y
HOUSING AND HOME FINANCE AG ENCY
URBAN RENEWAL ADMINISTRATION
PROJECT NAME
SUR WEY AND PLANN ING BUD GET A
S: Initial Budget: Prep are origina l and 6 cop is a for HHFA. PR º k
gº;. and 3 copies in B inder No. 1, copies in Binders No. 2, 3, OJECT MukBER (if known) 8 UDGET NUM6 ER
and 4. Revised Budget: If with an enda tory app i ic at ion, follow "In it i al
Budget" in structions. Otherwise, subs it or ig in a 1 and 3 copies to BHP4.
DATES OF HEIFA BUDGET APPROVALS (Comple t e for re v is ion on ty)
Budget No. 1, • 19 — Latest Approved Budget (No. —), , 19
TO BE COMPLETED 8Y LPA TO BE FI LLED
USE ONLY FOR REV ISEO 8 UDGEYS | N BY HHFA
BUDGET
ºf ACT | V | TY CLASSIFICAT | ON tºrtºtº ºt" | "toutsiev ros arºš'ros
g 8 UDG ET or - )

— MONTHS | – MONTHS
( a \ t b ) ( e.) ( d.)
1 ADMINISTRATION:
a. ADMINISTRATIVE OVERHEAD AND SERVICES (R 1410.01, $ $ $ $
R 1410.09, R 141 0.16, R 1410. 19, R 1416)
b. TRAVEL (R 1410.05)
OFFICE FURNITURE AND EQUIPMENT (R 1475)
2
3 || LEGAL SERVICES (R 1410.024, R 1415.01)
4 SURVEY AND PLANNING (R 1410.021, R 1430)
5 URVEY'S AND APPRAISALS (R 1410.022, R 1410.028,
R 1440.02, R 1440.04, R 1440.05, R 1445.01)
6 || RELOCATION PLANNING (R 1410.023, R 1443.01)
7 || SUBTOTAL
8 : RESERVE AND CONTINGENCIES
9 | TOTAL (Line 7 plus 8) $ $ $
10 | PROJECT INSPECTION FEE (R 1418)
11 TOTAL SURVEY AND PLANNING BUDGET $ $ $ $
(Lune 9 p. i u s 10)
Approval of the Survey and Planning Budget in the amounts and for the time period shown in Column (c) is
he reby requested.
D a te Signature of Author i se d Officer
Local Pub lie Agency Title
The Survey and Planning Budget is he reby approved in the amounts and for the time period shown in Column (d).
The authorized activities shall be completed by — , 19—.
D at e
Region al Director of Urban Reae we ?, Region-
3/8/61
;
;
Form approved M-630
Budget #3:...:*:::: 63-R820. 4 (2-60)
HOU S I N G AND HOM E FIN AN CE AG ENCY PROJECT NUMBER (if known)
URBAN RENEWAL ADMINISTRATION
L0CAL PUBLIC AGENCY STAFF | NG AND SALARY SCHEDULE FROJECT LOCAL | T Y
See rever se side for in a true t ions and for Certificate to be comple red.
MAME OF LOCAL PU8 i. 1 C AGENCY This Form H-630 supports budget
Form §§o) dated • 19—- Page — of Pages
PERCENTAGE ALLOCAT ON OF
ANNUAL SALARY RATE EMPLOYEES." TIME CHARGEABLE TO:
BUDGET º gf AMOUNT OF
H SALARY
CURRENT (I ſº
ACT | V | TY BOS iſ 10W T Tile :*:...?' | Qings on, It......, rats | "º | cºlt
ɺ PROPOSED º:"....., | ...;;..! | psogºus || “iº" sºr || |}}} TO THIS
tº c. i. i.) | euogers budge t ) OCCUP! ED UDGET
( t ) ( 2) ( 3 ) ( 4 ) ( 5 ) ( & ) ( 7 ) ( & )
i

SURVEY AND PLANNING
BUDGETS AND FISCAL REPORTS 31-1-1
EXHIBIT B (Page 2)
• • •■
"poțóſmooo eq IIȚm uoſ qysod
eq3 sqquoq, xo xequum eqn pus ºnºe ſoud wyſtą uro quedºs eq on pequuſase suſ? teqon s „ee fotómo eqq yo eºsqueoued øqą ºoguu aeuuſtus
tunnus pesodſoud eqa uoºa peseq equtwº awo • svu*ąeºpaq sqqa on eſques reqo suoſtop uſ aeretes qoue xo qumos eqą requq
ºeºptºg ºſtų, oº oſ quoſ reqo ， reſuº go Qunoaev
ºuroſ? №sod ſpee tog Queoxed oor tuaee Itut， sederausoued eq? xo -ns eų）, ºg œntoo ug peputouſ eq Ituqu wael eqą nog ſºuſ xyros
?ueºs qou eerſ, eqą ºg guns eurą-qred zou º 9 №morų， º su aſoo on eſquoyſdae equu aeruſtus ſuņuus eq? Jo oſuņueoued eų, Joņu）
eſque ºruqo eu; L s ſeekordae go uoſ quooſtw eºsqueoued
*crutes pozytenuau
austuaț¢oe są xenuse ºggens esſ?-3-red uqae ºuroſ apsod ſpee go sequu aeruſtes tenuus aus uno ºeſwyrđorđó， xy ºpus pesoďoud aequa
eſqung ºruſteg tumuuw
ºstaeoſauroſu ¡ssuto → ſaņoe ſąeºpaq uſ pepatouſ squinooov tog 0，229-H no 129-H suoſ， oº8 *0，229-H JO LZ9-H -uod uo unoqae
uogąeorgțesuto ae, ſapņos Są swoją puod dºnouſº retºſ? eqae euogeq … Lºu, Toquias eq, ºq uoſqquod ouſa-quod AQ; ſą uepr ºpoſ-red Qe ºpnq
eqą ſuprap peț¢ooo eq og uopą peod eurą-ąred ro eurº-IIae qove go etaț3 puas 10q， nu uoſ quoſ; ſesuſo ºſaſ? ou qeſpºnq oqº qoyn
eſt? №, uoſ, ſeo， pus uoſ quoſ， ſeseto ºbſaſ;?№w Qoºptae
(rozzs-a ao «zs-a masa ſe muodºs •? ••?//o iwwepwe w warae owº •• • •şđo» t pwe newyº yao • • №wgºs) :Noruwww.ama wou swoilomugru
ºſſo »ºººººwoºz ſº ºno）.
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*cousºv oyiqna tsoon on yo
coțggo eſt, qe uopąoedsu, rog orquņuau eru ºse poſſoº qoes go hue：wyſtąease eqn nog sţseq eqq go eodepſae pus ‘uoſ qow TeſöțJØo qots
auqa (s) pas ſwojąou repoſuyo qows waya sotspuooow uſ eru muog sțą go soug eqq uo pequoypuſ uoſąvguºđsoo go soņsu pus suoſ? quod
eqq guqa (z) ſeo, aºsuđ oſtqađ teoor quæuſºred ºn pequiſquase sequ xo eseoxe uſ ? ou ere sæſoțuod qons aeq poqsȚIquºqsø seſua doſ3t），
-sºsoo eqq guqa uogąou puțopygo qpas ºn poupauerąep suq pus ºſº-os reqđuqo ºtunusu tumeuºn， usqu'n go suoſisſaoud sprepus3， ſoqut eq}
oq quas rud quæsue aoe uuepe， eų, º pequosa16 speaoſi um ſuyu şe eru seºma no segrutus esoq：n eson uuqa uaqqo ºseaaeoidae. It's JoJ
ºsoţoşţod uoſ aususe@soo gruas pæ tessosued pequguqeqse suq º'z-1-0-s eoț30e8 ºnunus， ſusºu， usqim ut poqțuogºp ºu "uoȚ39u taeſſºſ23.o
xoqqo sq uo ¿poq suyuenos sa, go woſąatosan caeuqué audae ae ºcossºv oſtqa， tsoon eq2 quqa (1) seſuņueo aeqaueq petrºſs-nepura etų.
? !） LUSO ( 41 I J L （ ISO

3/22/60
:
;
Form :*::";
Budget Bureas No. 68-R822. 5
M-631
(2-60)
SURVEY AND PLANNING WORK ACT WITIES TO BE PERFORMED UNDER CONTRACT
P800 €cy Muws ER ( i ſ = no ºn)
PROJECT LOCAL | TV
This Fors H-68.1 supports survey and plan ing budget
Fore H-627 dated
• *—-
º (Gre sp ; Mos. from START IMG COMPLET Orº ESW tº AT 6:0 {x P L aſ: A T | Ot. O & P ROPO 5 A L $ 0 R & 3 T 1 tº AW E3
*ś. riº ºlº, *7:" DA7 6. DATE COMWRACT (I adie at a "P" for Prope set s,
FROM .: ºil. ** (Men tº end fiſe a tº end CO $1 *** for ºf s wise tes, and
foºtº p Centreet) Yeer) Yeer) sea rew or /*es is of Cotssa (5) ase sat)
(l) ( 2) (3) {4} ( S) (C)
RO U S I N G AM D HOM E FIN ANC E AG EN CY
URBAN RENEWAL ADMINISTRATION
INSTRUCTIONS: Subs it or ig in sl and 3 eep i e s
to HHFA is support of Fors H-6?7.
M AME OF LOCAL PUBL C AGºt cy
MUM5 ER OF
8 U DGET work TEM 5
£57, MATED ESY 1 MATEO
w:627
$
i

BUDGETS AND FISCAL REPORTS 31-2-1
CHAPTER 2. PROJECT EXECUTION
Section 1. Eligibility of Project Expenditures
The eligibility of project expenditures for inclusion in Item 1 of
Gross Project Cost is determined by the provisions of applicable law
and the Federal-aid contract.”
SURVEY AND PLANNING EXPENDITURES
Eligible survey and planning expenditures which are included in
the project expenditures budget consist of (1) the costs of preparing
plans for the project incurred in conformity with the HHFA-approved
survey and planning budget, and (2) interest on Federal advances
or other funds borrowed to defray these costs.
ELIGIBLE PROJECT EXECUTION EXPENDITURES
Eligible project execution expenditures consist of the costs incurred
in conformity with the HHFA-approved project expenditures budget.
Necessary and reasonable costs involving the following items may be
included:
(1) Administrative and legal services in connection with the
project.
(2) Cost of land acquired and costs of acquisition.
(3) The net loss, if any, from temporary operation of acquired
property. Any net profit will reduce the total of project ex-
penditures.
(4) Relocation of site occupants.
(5) Demolition and removal of existing structures and improve-
ments.
The cost of removal or relocation of utility lines by a private
utility company will not be allowed as a project expenditure
unless payment to the company is required under applicable
law. Any budget providing for these costs shall be supported
by an opinion of LPA counsel with respect to any obligation
the LPA might have for providing compensation for the re-
moval or relocation of utilities in the project area.
Only net site clearance cost, after deduction of salvage value,
is to be charged to project expenditures. Net proceeds, if any,
are to be credited as a decrease in project expenditures.
* See Section 31-2-2 for eligible costs of a project on a three-fourths capital grant basis
with limited project costs.
12/4/6] I
31-2-1
BUDGETS AND FISCAL REPORTS PROJECT EXECUTION
(6)
(7)
(8)
(9)
(10)
(11)
Project improvements (see Section 11-1-1).
Cost of planning, or planning and general supervision of
construction, of a project improvement to be provided as a
non-cash local grant-in-aid when :
(a) The cost of providing the project improvements could
qualify as an Item 1 project expenditure (see Section
11-1-1).
(b) The LPA and the providing entity agree in writing that
the LPA will perform the planning, or planning and
general supervision of construction, of the specific project
improvement.
(c) Any general supervision of construction is provided by
the same entity which performs the planning of the im-
provement, whether through the LPA staff or a contract.
Certain conservation and rehabilitation activities.
Iland disposal activities.
Interest costs paid by the LPA.
Inspection fees.
COSTS INELIGIBLE AS PROJECT EXPENDITURES
The
(1)
(2)
(3)
(4)
(5)
(6)
(7)
following items may not be included in project expenditures:
Expenditures for construction or improvement of buildings,
except for demonstrations by the LPA of the conservation of
acquired properties.
Provision of public facilities, other than eligible project im-
provements.
Expenditures for the preparation of plans and specifications
for buildings contemplated by the Urban Renewal Plan. How-
ever, expenditures for sketch plans illustrating possible types
of redevelopment are eligible if they are necessary to illustrate
the Urban Renewal Plan or facilitate land disposal.
Expenditures for planning or project execution work begun
prior to the execution of a contract for Federal assistance or
other authorization.
Cost of non-cash local grants-in-aid.
Expenditures for providing local grants-in-aid, except as pro-
vided under (7) above.
Expenditures for construction of project improvements if all
or any part of the cost is to be recovered by special assessments
against property in the project area.
12/4/6]
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-2
Section 2. Eligibility of Costs of Project on Three-Fourths Grant Basis
With Limited Project Costs
This Section covers the eligibility of costs for inclusion in Item 1 of
the Gross Project Cost of a project being carried out on a three-fourths
capital grant basis with limited project costs. (See Section 17-1-1.)
SURVEY AND PLANNING, ADMINISTRATIVE, AND OTHER INELIGIBLE COSTS
The following costs are ineligible:
(1) Costs for all survey and planning activities.
(2) Costs for administration, overhead, and legal services, including
travel costs and costs for use or purchase of passenger-carrying
vehicles.
(3) Costs for the preparation or submission of the Application for
Loan and Grant.
(4) Costs that are ineligible for a project on any other grant basis
(see Section 31-2-1).
The descriptions of eligible costs below do not encompass any of the
foregoing ineligible costs.
REAL ESTATE PURCHASES
Eligible: The cost of land and existing improvements whether
acquired through condemnation or direct purchase.
Eacamples of Imeligible Costs: Court costs from condemnation, taxes
applicable after acquisition date, acquisition appraisals, option nego-
tiations, title search, and any other legal or administrative costs,
whether by contract or LPA staff. Also excluded is the net profit or
loss from the management of acquired property.
LAND DISPOSITION
Eligible: The cost of real estate appraisals and other professional
services, except for services to support the Application for Loan and
Grant. The cost of preparing the physical survey, tests, disposal maps,
and plats. The cost of marking boundaries. The cost of advertising
and other similar costs for the purpose of marketing project land.
Commissions, fees, and expenses of agents. The cost of recording fees
and title information in those States where the seller is required by
law to furnish them. The cost of salaries and wages of LPA staff when
directly engaged in any of the above activities or when directly
engaged in securing or negotiating with potential redevelopers.
Eacamples of Imeligible Costs: The cost of legal services, whether
by contract or LPA staff.
3/28/62
31-2-2 BUDGETS AND FISCAL REPORTS PROJECT EXECUTION
SITE CLEARANCE
Eligible: The net cost of or net proceeds, after deduction of salvage
value, from clearing the project site, exclusive of any work contrib-
uted as a non-cash local grant-in-aid. The gross cost may include the
cost of preparing detailed working drawings and specifications, de-
molishing structures, removing obsolete facilities, and making premises
unavailable for occupancy.
CONSERVATION AND REHABILITATION ACTIVITIES
The eligibility of costs for conservation and rehabilitation activities
is prescribed in Section 12-1-3.
PROJECT IMPROVEMENTS
Eligible: Exclusive of work contributed as a non-cash local grant-
in-aid, the cost of engineering tests and surveys, the preparation of
working drawings and specifications, and the installation of project
improvements.
INTEREST
Eligible: The cost of interest on direct Federal, or federally
secured, loans. The prorated cost of interest on other loans to the
extent that the proceeds from the loans are used to defray eligible
costs defined herein and to the extent that the prorated cost of interest
on the loans is otherwise eligible.
Eacamples of Imeligible Costs: The cost of interest on loans to defray
costs other than those eligible for inclusion as part of Item 1 of Gross
Project Cost.
PROJECT INSPECTION
Eligible: The cost of reimbursement by the LPA to HHFA for
inspection and audit of the project.
OTHER INCOME
Except for income from the operation of acquired property, all other
income of the LPA attributable to Federal financial participation
must be credited to Gross Project Cost. Specifically this includes all
income from the temporary investment of direct Federal, or federally
secured, loans.
GENERAL RULES CONCERNING ELIGIBLE COSTS
The following general rules apply in the determination of eligible
costs by HHFA:
(1) Work Performed Under Private Contract.—If an eligible ac-
tivity is to be carried out under private contract, the full cost of
2 3/28/62
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-2
(2)
(3)
that contract will be eligible provided the contract has been
executed in accordance with existing procedures.
Work Performed by Regular City Department.—If an eligible
activity is to be carried out by a regular city department, only
actual out-of-pocket expenditures will be eligible, i.e., the same
cost criteria applicable to Item 2 expenditures for non-cash local
grants-in-aid (see Section 17-4-2). All the work must be per-
formed under written work order, agreement, or exchange of
letters in accordance with existing procedures (see Section
30-2-1).
If the LPA is a municipality, all work performed by a regular
city department, other than the department primarily respon-
sible for the project, will fall under this category.
Work Performed by LPA Staff.-If the LPA is a municipality,
only the staff of the department primarily responsible for the
project will be regarded as LPA staff. If an eligible activity
is to be carried out by LPA staff, the following direct costs are
eligible:
(a) The cost of salaries, wages, and a prorated share of em-
ployee benefits of those LPA personnel directly engaged
in carrying out the activity or in on-the-job supervision.
These costs must be supported by time records. For per-
sonnel not working at the project site, no charges will be
allowed for fractions of time of less than 10 percent during
a pay period. No charge will be allowed for the time of
any supervisory employee engaged in both technical and
LPA administrative work.
(b) The cost of construction and demolition materials.
(c) The cost of renting, or prorated charges for the use of,
capital equipment engaged in construction or demolition.
(d) The cost of procuring services not normally obtained under
contract, such as advertising and printing.
If any major activity is carried out under contract, no charges for
LPA staff time will be allowed for contract administration. However,
if the
LPA prepares detailed plans and specifications with its own
staff, the cost of that work will be eligible even though the subsequent
construction and demolition is carried out under contract.
3/28/62
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-3
Section 3. Project Expenditures Budget
An approved project expenditures budget limits, in total amount and
by prescribed activity classifications, the project costs which will be
recognized by HHFA as a part of Item 1 of Gross Project Cost. The
LPA shall not expend or obligate for expenditure as charges to Item 1
of Gross Project Cost an amount greater than the total of the latest
approved project expenditures budget.
SUBMISSION OF REGUESTED BUDGET
The LPA shall submit to the HHFA Regional Office with Part I of
the Application for Loan and Grant (see Section 4-2-1, Checklist Code
No. R. 226):
(1) Form H-6220, Project Earpenditures Budget (Exhibit A), in
an original and eight copies.
(2) Form H-630, Local Public Agency Staffing and Salary Schedule
(Section 31-1-1, Exhibit B), in an original and four copies.
(3) Form H-6121, Data Supporting Project Earpenditures Budget
(Exhibit B), in an original and four copies.
Estimated out-of-town travel costs (Line 2b) shall be justified
in terms of number of trips, purposes of trips, number of travelers
per trip, and total cost per trip (see Section 30-1-2). Purposes of
trips to the HHFA Regional Office are self-evident and need not
be stated.
TRANSMITTAL OF APPROVED BUDGET
After approval of the requested budget, the HHFA Regional Office
will return to the LPA a copy of Form H-6220 showing the approved
amounts for each classification.
OBLIGATIONS AND EXPENDITURES AFTER APPROVAL OF BUDGET
After receiving an approved budget on Form H-6220, the LPA
may incur obligations or costs which are within the budget and which
otherwise meet the requirements of the Contract for Loan and Grant.
Those costs will be eligible for inclusion in Gross Project Cost.
BUDGET LIMITATHONS
The LPA shall observe the following limitations which apply to the
project expenditures budget:
1 For a project to be carried out on a three-fourths capital grant basis with limited project
costs, the LPA shall also submit an estimate of the overall cost of carrying out project execution
activities not eligible for inclusion in Gross Project Cost (see Section, 31-2-2), and a statement
as to sources of funds to carry out the activities. (See Section 4-2-1, Checklist Code No.
R 226 (7).)
6/10/63 l
31-2-3 BUDGETS AND FISCAL REPORTS PROJECT EXECUTION
(1) Any approval activity classification on Lines 2 through 12 of
Form H-6220 may be overobligated up to 5 percent without
HHFA approval, and up to 10 percent upon the written approval
of the HHFA Site Representative. An overobligation must be
offset by an equivalent underrun in one or more of the other
activity classifications on Form H-6220.
(2) The Temporary operation of acquired property (Line 7a) and
Site clearance (Line 9) classifications may be temporarily over-
obligated up to 25 percent upon the written approval of the
HHFA Site Representative.
(3) The following items may not be overobligated in any amount:
(a) Administration (Lines 2a and 2b), after a major completion
grant payment has been made by HHFA.
(b) Real estate purchases (Line 17).
(c) Total Project Expenditures (Line 20).
(d) Relocation Payments (Line 21).
INTEREST
The LPA shall submit a request for a revised budget (see “Submis-
sion of Revised Budget’’ below) whenever it appears that the latest
approved amount for Interest (Line 13) will be exceeded by more than
5 percent. In the event the LPA must overobligate the Interest classi-
fication before receiving HHFA approval of a revised budget, the LPA
may incur the necessary cost in anticipation of HHFA approval.
CONTINGENCirS
Amounts provided for Contingencies (Line 16) shall not be used to
offset any overrun in an approved activity classification without prior
HHFA approval (see “Submission of Revised Budget” below).
PROJECT INSPECTION FEE
The project inspection fee (Line 18) shall be computed on the basis
of 0.75 precent of the first $10 million of the sum of Lines 15, 16, 17, and
21 of Form H-6220, and 0.5 percent of the remainder of that sum.
If Form H-6220 is submitted in support of an amendatory Applica-
tion for Loan and Grant that is generated by a net increase in the sum
of Lines 15, 16, 17, and 21 of Form H-6220, the adjustment in the project
inspection fee shall be computed on the basis of 0.75 percent of the first
$10 million of the net increase only and 0.5 percent of the remainder.”
SUBMISSION OF REVISED BUDGET
The LPA shall submit to the HHFA Regional Office an original and
four copies of Form H-6220, requesting revision of an approved budget,
if it proposes to:
1 For an Old Act project, the formula shall be applied to the sum of Limes 1, 15, 16, 17, and
21 of Form H-6220.
2 6/10/63
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-3
(1) Incur costs or obligations in excess of the limitations set forth
under “Budget Limitations” above.
(2) Incur costs or obligations in excess of 5 percent of the latest ap-
proved amount for Interest.
(3) Transfer amounts from the Contingencies allowance to one or
more of the activity classifications.
Form H-6220 shall be accompanied by an original and three copies
of material and documentation explaining and justifying the request
for budget revision, including Forms H-630 and H-6121, as appropriate.
Costs incurred by the LPA for optional activities (see Section 31-1-1,
under the subheading ‘‘ Optional Budget Amounts”) after the end
of the month in which the Contract for Loan and Grant is executed,
even though the activities were initially considered as survey and
planning expenditures, shall be considered as project execution
expenditures.
In such a case, in the first request for a revision in the approved proj-
ect expenditures budget, the LPA shall provide for a decrease in Total
Survey and Planning Expenditures (Line 1) and a corresponding in-
crease in appropriate activity classifications for the costs of those
activities which are actually incurred during project execution.
If the LPA submits a request for revision of an approved budget as
part of a request for a major completion grant (see Chapter 17-5), the
project expenditures budget categories shall not include requirements
for any period beyond 1 year.
A requested budget revision which will require an increase in the
amount of Federal loan or capital grant shall be submitted with an
amendatory Application for Loan and Grant (see Section 4-2-1).
6/10/63 3
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-3
EXHIBIT A
For a approv s 4 |H-6220
Page 1 of 3 Budget Bure a u Mo . 63-R 983 (3–62)
PROJECT LOCAL | T Y
H0 U S IN G AND HOM E FIN AN CE AG ENCY
URBAN RENEWAL ADMINISTRATION PROJEC I & A M E
PROJECT EXPEND I TURES BUD GET
PROJECT NUMB & R 5 UOGET NUMBER

INSTRUCTIONS: In it is l Budget: Prep are or ig in a 1 and 8 cop i e s for HHFA. Subs i t or ig in a l and 4 cop t e s in 8 in der No. f.
and copies in B inders No. 2, 3, 4, and 5. Pevised Budget: If w it h as end a to r y app i t c at on, fot to w "In it i at Budge t” in -
struct ions. Other w is e, subs i t or ig in a l and 4 cop i e s to HHFA. º
DATES OF HHFA BUDGET APPROVALS (Coºp le t e for re v i s to n on ty)
Budget No. 1. . 19 latest Approved Budget (No. ). — . *—
TO BE COMPLETED BY LPA TO BE F | LLEO
US tº O M L Y FOR RE w I S E D 3 U Dº; ET I N BY HHFA
L INE
e l BUDG ET 8 UDG ET
N0. ACT | V | T Y CU ASS 1 F I CAT ION UAT EST APPROVED A O.J. UST ME MT REQUEST & O FOR A PP gow & O FOR
3 UDG ET (+ r, r -)
MOM T H S $40NT H &
{ a } ( b ) ( c. ) ( d. )
1 |TOTAL SURVEY AND PLANNING EXPENDITURES
(Includes all cost a incurred, cost 8 estimated t & *
to be incurred, and interest on advance 8 to -> - $
repayment date) (R 1401. R. i403. Riº)
2 | PROJECT ExFCUTION EXPEND ITURES:
Admini 6 t ration:
a. Administrative over head and services
R 141 0.01, R 141 0.09, R 1410. 16.
R 1410. 19, R 1416)
b. Travel (R 1410.05)
3 || Office furniture and equipment (R 1475)
4 | Legal services (R 1410.024. R 1415)
5 | Survey and planning (R 1410.021, R 1430)
6 || Acquis it ion expenses (R 141 0.022, R 1440.02
through R 1440.06)
7a | Temporary operation of acquired property-
Profit (-) or Loss (+) (R 1410.027, R 1448)
7b | Amo included in Li 7 l t a t -
*::::, ; ; ºn " " “” “ ” [. | [. J|[. J|[. J
8 Re location costs, excluding Relocation Payments
shown on Line 21 (R 1410. 023, R 1443)
9 |Site clearance-Proceeds (–) or Cost (+)
(R 1410.025, R 1450)
10 | Project or site improvements
(R 141 0.026, R 1455)
11 | Disposal, lease, retention costs (R 1410.028,
R 1445)
12 | Rehabilitation and conservation (R 1410.029.
R 1460)
13 | Interest (R 1420.013, R 1420.02)
14 || Other income (-) (R 1449) (-) (-) (-)
1 For a project on a three-fourths capital grant basis, enter zero on Lines 1 through 8 and 12.
4/20/62
31-2-3 BUDGETS AND FISCAL REPORTS
PROJECT EXECUTION
EXHIBIT A (Page 2)
H-6220
Page 2 of 3 (3–62)
USE ONLY FOR REV i SED BUDG f T | N BY HHFA
| N 8 Ut, GET 8 UOGET
''. ACT IV TY CLASSIFICAT 10N “tºto º R & C UE S T & 0 f OR A PPROV E D FOR
MO N T H S – MONTHS
{ a } ( b ) ( c. ) ( d )
15 | Subtotal (sus of L in e s 2 through 14, $ $ $ $
excluding Line 7b)
16 Contingencies ( for Col uan (c.), not to exceed
f5% of Line 15)
17 | Real estate purchases (R 1440.01)
18 || Project inspection (R 1418)
19 | TOTAL PROJECT FXFCUTION EXPEND ITURES
ſ sum of L in e s 15, 16, 17, and 18)
20 | TOTAL PROJECT EXPENDITURES (ITEM | OF $ $ $ $
GROSS PROJECT COST) (1 in e ſ p t us 19)
—Hºrrºr:::::::::::::::::::::-
2} | Re
(R 1501)
Approval of the Project Expenditures Budget in the
hereby requested.
amounts and for the time period shown in Column (c) is
toº a l Public Agency
Date Sign a tur e of Author i zed Of f l cer
T i t le
HHFA. APPROVAL
The project shall be completed by • 19—-
The Project Expenditures Budget is hereby approved in the amounts and for the time period shown in Column (d).
Date
Region a l Director of Urban He new a 1, Region —





4/20/62
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-3
EXHIBIT A (Page 3)
H-6220
Page 3 of 3 (3–62)
SUPPORT JNG SCHEDULE
PROJECT OR SITE IMPROVEMENTS CHARGED AS PROJECT EXPEND ITURES
TO BE COMPLETED BY LPA
I O BE F | L LEſ)
OF N ſ | F | CAT I ON f QT A [ ſ OS 1 C HARG : " C P R O J & CT I N BY HHFA
3. A MOUNT º A MOUNT
$ $ 3.
TOTAL PROJECT OR SITE IMPROVFMENTS TO HE CHARGFT)
TO ITEM 1 OF GROSS PROJECT COST
f Pi. ERO ~3. a. º. 2 (5.6% o-º: a º

3/2/63
31-2-3 BUDGETS AND FISCAL REPORTS PROJECT EXECUTION
EXHIBIT B
Form Approved H-6121
Page 1 of 8 Budget Bureau No. 88-8922. 1 (1–65)
HOUSING AND HOME FINANCE AGENCY PROJECT LOCAL | T Y
URBAN RENEWAL ADMINISTRATION
DATA SUPPORTING PROJECT EXPENDITURES BUDGET
PROJECT R AM E.
INSFRUCfIONS: Prepare original and 4 copies for HHP4. If part of an initial
or amendatory application, submit original in Binder No. 1 , copies in Binders | PROJECT NUMBER
No. 2, 3, u, and 5. If not part of an application, do not submit in binders.
Accompanies Form H-6220 dated 19
H–6220 AMOUNT CHARGEABLE Ł | ME
L | NE º EXPLANAT iON" TO BUDGET TOTAL
NO. { a } (b |
l H 140 l : SURWEY AND PLAIN ING EXPEDITURES
f #: Total estimated survey and planning costs other than interest $
R 1420.01 l; Interest on Federal odvances
H 1420.012
R 1420. C2 Interest on other borrowed funds
LINE 1 TOTAL
3 ADMIN I STRATIOM
4 OFFICE FURN i TURE AND EQUI PMEſ.T
LEGAL SERV I CES
Entries on these lines of Form H-6220 shall be supported by a narrative statement explaining the cost esti-
mates and the basis of any proration of the costs to this project.
Ş SURVEY AND PLAN ING Fº
Attach a narrative statement describing the nature of the survey and planning work, including reference to
any previous HHFA approval for such work in the project execution stage.
6 ACQUIS IT IOM ExPENSES
R 14 10.022 LPA salaries and wages - Acquisition ( from For a W-630) $
R 1440.02 Contracts for acquisition appraisals
H 1440.03 Option negotiations
H 1440.04 Title information
R 1440.05 Sundry acquisition costs - Direct Purchase
R 1440.06 Sundry acquisition costs - Condemnation
i.INE 6 TOTAL :
7g TEMPORARY OPERATION OF ACQUIRED PROPERTY
H 14 10.027 LPA salaries and wages - M t (from Pors H-630) $
R 1448.01 Gross income from temporary operation
—A—
C LASS OF N 0 . Of AW ERAG & UM | I MOS. TOTAL
if S S E t. PRO PERT | f 5 R ENT AL Of MGMT. | NCOME
Residential $ $
Commercial
Industrial
Institutional
* For a project on a three-fourths capital grant basis with limited project costs, enter zero on lines 1 through 8 and 12.







3/2/6.5
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-3
EXHIBIT B (Page 2)
Page 2 of 3 H-6121 (1–65.
H–6 220 - -
ACC0 UN I * AMOUNT CHARGEABLE * | * *
ºf NUMBER FXPLAN AT 1 ON TO BUDGE I () I. AL
{ a } ( b )
7c, TEMPORARY OPERATION OF Acquired PROPERTY (Cont'd. J
(Con tº d fi 1448. 031. Repairs and normal saintenance: jani to rial wages and
R 1448.032. suppl = e s and watchmen wages: fuel .. liqh t , power: sewerage
R 4 48.03 3: I and so t er rent a l is
ſº I 44 8. 035 3.
H 4 48.034 In a urance
R 1448.036 | Real -state tax payments
ſt 1448. 037 || Management contracts
R 1448. 038 Charges in lieu of real estate toxes
R 1448.039 || Temporary on-site moves
LINE. 7a ToTAL. (R 1448.01 minus other amounts; if income exceeds costs,
show as minus annount)
B RELOCATION COSTS, EXCLUDING RELOCATION
PAYMENT'S SHOWN ON LIME 21
R 1410. 023 ||LPA salaries and wages Relocation ( from For a H-630) $
R 1443 - 0.1 Contract a for relocation planning and execution
LINE. 8 'TOTAL
9 - SITE CLEARANCE
R 14 10. 025 LPA salaries and wages - Site Clearance ( fro a For is H-630) $
R 1450 Contracts for preparation of contract documents
Net cost (+ ) or proceeds ( - ) of site clearance work, Y
exclusive of above amounts {
Buildings and other structures ( ) is
Sidewalk s and pavement a ( )
Capp i ng of utility lines ( )
( )
( )
( M. nu s ) To t a 1 credit a for salvage and
structure a sold. 1 f work will be done
by I.PA for ce account or if such credits
are col cu lated separ a tely for contract.
work ( - )
Site cleri r unce work will be performed by
LPA for ce oc count. ſi Cont rota t
Attach a narrative statement qiving the sources and has is of estiinates, including tdentification of any
work involving unusually his ſh costs.
I .INF 9 °ſo"TAL
|G PROJECT IMPROVEMENTS
0.026
fl 14 l I-P. A saluries and wages • Project Improvements ( from Form H - 6:30) $
R. 45.5 Con tructs to r preparation of contract documents
froject I:::provements (from Fors, H- 6 220. Support in a Sc he du le 1
At tach a narrative statement giving the source a and basis of estimates of project improve-
aen ts, or refer ring to such data in the accompanying Project Improvement s Report.
Life; ; ; 10 T.Y I'A i.





3/2/6.5
31-2-3 BUDGETS AND FISCAL REPORTS
PROJECT EXECUTION
EXHIBIT B (Page 3)
Page 8 of 3 H-6121 (1–65)
20 AMOUNT LINE
}}-62 CHARGEABLE
ACCOUNT f{}TAL
Li ME NUMBER EXPLAN AT || 0 M TO BUDGET
( e ) ( b )
ll of SPOSAL, LEASE, RETENTION COSTS
R 1410. 028 LPA solaries and wages - Disposition ( from for a H-630) $
R 1445. 01 Disposition apprai sals. boundary au rvey s. and maps
R 1445. 02 Commissions and fees
R 1445, 03 Sundry disposition costs
LINE 11 TOTAL
12 REWASI L ITATION AND COMSERVATION
. LPA salaries and woqes - Rehabi li tation and Conservation
R 1410. 0.29 (from For a H-630) $
Contract s for technical and administ rative services for
R 1460 rehabi lit at ion and conservation program
Attach a narrative statement giving the sources and basis of estimates of the above amounts.
LINE 12 TOTAL
& ! NTEREST § w
At tach a narrative statement giving the sources and basis of estimates of interest costs
14 OTHER INCOME ſº
R 1449 Source of LPA income other than covered in Line' 7a or 9
$
LINE 14 TOTAL
_ _REAL ESTATE PURCHASEs
* * * * * * * * * * * * * * * *
Attach a narrative statement giving a justification for the estimate for real estate purchases,
including reference to app raisal reports and breakdown of estimated acquisition cost showing
separately estimates for project land and compensation for consequential domage,
if any . to
real or personal property that is not to be acquired. Also include a schedule showing, on a
quarterly basis. the proposed land acquisition activity for each segment of the project.
2] R 150 l RELOCATION PAYMENTS 100% REIMBURSABLE TO LPA
RE IMBURSEMENT FOR M0W IMG EXPENSES RELOCAT ION ADJUST. PAYMENTS AND
& ACTUAL DIRECT LOSS OF PROPERTY | SMALL BUS. DISPLACEMENT PAYMENTS TOTAL
CLASS OF - Col . (d
Fººf" ||...}}'}}| is 184150 tsi lºst to ||...}}}'}}| is lºſtol esſ waſ to (ºft.(4)
UMB E R T O #U MB E R Y 0 p i u
Rectivi || “... . . . Rºti ſvg | "... ºr, Cei. (s))
Fººtnºs | **90" AYMENTs ºr, AMount AY MENTS
(a) ( t ) ( t ) ( d. ) ( e ) ( t ) ( ; ) ( b )
tºº. $ $ $ $ $
Fom i lies
Business
goººº ºn tº l, 500
LINE 21 TOTAL $
FHLBB. Washington, D. ( .







3/2/6.5
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-4
Section 4. Report for Financial and Budget Review
During the project execution stage, the LPA shall submit to the
HHFA Regional Office semiannual reports on Form H-690, Report for
Financial and Budget Review (Exhibit A).
Reports on Form H-690 shall cover activity during the 6-month
period ending June 30 or December 31, as appropriate.
Instructions for preparing Form H-690 are contained in Form
H-690A, Instructions for Preparing and Submitting Form H-690,
Report for Financial and Budget Review. Copies of Form H-690A may
be obtained from the HHFA Regional Office.
NARRATIVE STATEMENT SUPPORTING FORM H-690
If there is a substantial change in the estimate of proceeds from
project land as shown on Form H-690, Part 1, lines 4 through 7, a narra-
tive statement explaining the basis of the change shall be submitted with
Form H-690.
SUBMISSION OF REPORTS
An original and three copies of Form H-690 shall be dispatched in
time to reach the HHFA Regional Office by the 20th of the month fol-
lowing the close of the 6-month period covered by the report.
The first report shall be submitted as of the close of the 6-month
period during which the LPA received an approved project expendi-
tures budget. Reports shall be submitted until project completion.
9/14/65 l
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS 31-2-4
EXHIBIT A
Form approved tº-490
Page 1 of 6 Budget Bureau É. $$-28 46, § (11-57
På ÖJ &C 7 local 7 y

HOUS 1 M C A M D H OME FIN A M C E A C E N C Y
URBAN RENEWAL ADMINISTRATION
PROJECT * aut
QUARTERLY REPORT FOR FINANCIAL AND BUDGET REVIEW ProJº TURT
(Project Execution $tage)
Cortº RAC iſ mum S ºn
6EMERAL INSTRUCTIONS FOR COMPLET: M6 THIS REPORT
1. Prepare tour copies to HHFA, one of which is to be given directly to the HHFA Project Representative.
2. This form consists of four ports, with the summary in Part 1. In preparing the Report, complete Part 4 turst, then part 3, Part 2, and
Part I lost.
3. If this Report is a revision of a Report previously submitted, only the following notation need be mode on Part a "same as oak,nal
REPORT FOR THIS PERIOD.”
4. Read Form H-690A, Issºuettess for Prepariss as d $s baiuise form H-4 20, before making any entries.
REPORT PER100
J This Report covere project octivity through the calendor quarter ending: (CA sel, os e and eater year)
Juatch 31, 19— Jºur- 30, 19— [ ] sº. 30, 19– : [Joss. 31, 19— ; and presents “unate of resvir-
ments aſter that date.
[ } ..This Report revises Form H-690 submitted on , 19 – , covering the period indicated above.
PART 1. SUMMARY OF PROJECT costs, SHARING of NET Project cost, AND Relocation Payments
L ºf - 1 Aſt 57 APPROVED EST IMAſt REW i 300 [ST IMATE OF LPA
19. | 7 (14 (a) (b)
|*=ºmmammºm
Alb ºf ºuger 3.
Total project expenditures (Item 1 of Gross Project Cost) $ $
Total non-cash local grants-in-oid (1tem 2 cl Gross Project cost)
GRO68 PROJECT Cost (i.ise I ples 3, $ $
Sale price of project land to be sold $ $
Capital value imputed to project lend to be leased
Capitol value of project land to be rete ined for use by LPA
TOTAL PROCEED8 FROM PROJECT LAND (ass of Laas 6, 5, saddy $ $
NET PROJECT COBT (Liao J ads as Wy $ $
ºn ITCZTITVºIGT&T
}*mmºmºmºm
Net Project Cost of this Project tº line J) $ $
9
19 || Nei Project costs of other projects (u any) pooled with this project
A •ssie Net Project Costs for this and other projects in the pool
in tºº, $ $
12 Minimum local quants-in-aid required few this and other projects in $
the pool (if any) (1/3 of Line i 19
! 3 (Less) Total local grants-in-aid to be provided for other projects
in the pool (if any)
! 4 floºsels) Minimum local grants-in-aid required for this project $ $
(Lise 12 misss 13/
! 3 Total non-cash local grants-in-aid (from Lias 2) $ $
LOCAL
is GRANTS- |Cash local ºrants-in-aid
T IN-A1D -
17 Total local grants-in-aid for this project (Lise 15 plas $ $
16. We less then Line 14)
10 Net Project Cost (from Liss JJ $ $
19 |FEDERALI (Less) Local grants-in-sid (from Lise 17,
20 CAPITAL ſEgeels) project capital gront $ $
GRANT
2] (A dé) Rplocation grent
22 (Eºsals) TOTAL FEDERAL CAPITAL GRANT $ $
Submitted by:- - -
sº cºrºdorº Date
Title Mass ef Lees: Pºgºs digency
2/1/60
31-2-4 BUDGETS AND FISCAL REPORTS
PROJECT XECUTION
EXHIBIT A (Page 2)
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2/1/60
PROJECT EXECUTION
3UOGETS AND FISCAL REPORTS 31-2-4
EXHIBIT A (Page 3)

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2/1/60
31–2–4 BUDGETS AND FISCAL REPORTS
PROJECT EXECUTION
EXHIBIT A (Page 4)
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2/1/60
PROJECT EXECUTION BUDGETS AND FISCAL REPORTS
31-2-4
EXHIBIT A (Page 5)
PART 4. ACCOUNTABILITY STATEMENT AS OF
Mºorººs
º I fºr
2121.01 | NET BORRowings (grees borrowings less borrowings repaid);
2, 21.03 Temporary loon owing (HHFA)
definitive loan owing (HHFA)
Borrowed from others (balances owing): (cive asse of ered ºr,
Due revolving fund
Total net borrowings (a sm of Lises 1 thros gº 5J
AND
Relocation grant payments
Cash local grants-in-aid
Non-cash local grants-in-aid (from 5 ekadºsle AJ
º: LAND AVAILABLE FOR REUSE:
o
Cash transferred to project for land retained by LPA
Total cosh derived from making land available for reuse (Lise 12 plas 13)
FUNDS RECEIVED:
rentals ſtom land
received: (Describe)
Total miscellaneous funds received
FUNDS othern Assets RECEIVED (NET)
Lines and 17)
PROJECT COSTS WHICH LPA MAS MET WITH TH FUM
AND OTHER isłłs ESE FUNDS
OF PROJECT
costs
llaneous liabilities ſ:-- payable):
Current occounts payab
Accrued interest payable:
To HHFA
o
* 9
SECTION 106(f) RELOCATION PAYMENTS
PROJECT COST (Non-cosh project costs)
TOTAL PROJECT COSTS MET TO DATE (sum of L is as 27, 2s, ssd 29)
ACCOUNTS RECEIVABLE:
Audit exceptions
accounts (Lise J4
PREPAID EXPENSES
CASH:
Cash in bank (from Sche de le B)
TOTAL REMAINING ASSETS (sam of Lines 33. 36, 37, and 4 JJ

2/1/60
31–2–4 BUDGETS AND FISCAL REPORTS PROJECT EXECUTION
EXHIBIT A (Page 6)
Page 6 of 6 (ir-57)
PROJECT NUM6&R

PART 4. ACCOUNTABILITY STATEMENT AS OF — , 19— (Continued)
Reporting date
supporting schedules
SCHEDULE A. ASSETS WHICH HAVE BEEN PROVIDED AS NON-CASH LOCAL GRANTS-IN-AID TO DATE
(Account R 2621 and account groups R 1480 and R 1485)
I, ACCOMPLISHED LAMD 90. ATIONS AND COMPLETED DEMOL TiON AND REMOVAL WORK
CASH WALUE AS
ł OENT FICATION OF LAND OR ORK ſpºCW 1 0 || MG ENT | ty PROVIDI MG ENTITY
ºto Y
A
2. Cºlf TED SITE IMPROVEMENTS AND SIPPORTIW6 FACT LITIES
civil, COST AS CERT I FI ED BY PROW 101 MG
writicº, ºvelt’ſ PROVIDING ENT | TY RT TY AND APPROVED BY HHFA
TOT CMAAGED TO PROJ ºc?
A L $ Alloux.T
$ $
SCHEDULE B. CASH IN BANK
På EDGER ACCOUM'ſ B
T TUE OF ACCOUNT l *::::: COUM (Per *...)
$
TOTAL CASH IM BANK $
SCHEDULE C. U.S. GOVERNMENT OBLIGATIONS
SECURITY | SSUE sººf MATURITY DATE Aº() UMT
$
TOTAL SECURITIES HELO $
* Eater Pºi if funds are from Project Expenditures account; TLRF if funds are from Project Temporary Loan Repayment Puad.
ºpe ºf 1072
2/1/60
sĒģğšï (№


PROGRESS REPORTS 32-2
CHAPTER 2. PROJECT EXECUTION ACTIVITIES
The LPA shall submit to HHFA the following periodic reports of
progress covering project execution activities:
Report Frequency Refer to
H-666, Report on Relocation of Fam- Quarterly 1 e
ilies and Imdividuals ;
H-666A, Report on Relocation of Busi- Quarterly 1 LPA itr.
mess Concerns and Nonprofit No. 333
Organizations
H-690, Report for Financial and Semiannual Section
Budget Review 31-2-4
H-6000, Physical Progress Report Semiannual See
below
H-6162, Report of Families Moved to Quarterly * Section
Substandard Housing 16-3-2
* During period of actual relocation.
* When families are added to Line 14 or 15 of Form H-666.
PHYSICAL PROGRESS REPORT
Form H-6000, Physical Progress Report (Exhibit A), shall be
prepared for each project for which a project expenditures budget has
been approved.
Detailed instructions for preparing Form H-6000 are contained in
Form H-6000A, Instructions for Preparing Form H-6000, Quarterly
Physical Progress Report. Copies of Form H-6000A may be obtained
from the HHFA Regional Office.
Submission of Report
An original and two copies of Form H-6000 shall be dispatched in
time to reach the HHFA Regional Office by the 20th of the month follow-
ing the close of the 6-month report period. In addition, one copy of the
report shall be given to the Urban Renewal Representative upon his first
visit to the project, following preparation of each succeeding report.
The first report for a project shall be submitted at the end of the 6-
month period during which the LPA receives an approved project
expenditures budget, regardless of whether a Contract for Loan and
Grant has been formally executed during that period. Reports shall
be submitted until project completion.
9/14/65 I
32-2 PROGRESS REPORTS PROJECT EXECUTION ACTIVITIES
SUBMISSION OF REPORT AFTER PROJECT COMPLETION
When a project has been completed, the LPA shall arrange for con-
tinued submission of the following elements of Form H-6000:
(1) Block A, Line 3, “Status of progress on major activities,” until
all activities listed have been reported completed.
(2) Blocks D, “Public Facilities,” and E, ‘‘Project Improvements,”
until the public facilities and project improvements being pro-
vided as noncash local grants-in-aid are completed.
(3) Block G, ‘‘New Construction by Redevelopers,” until redevelop-
ment is completed.
(4) If the project involved rehabilitation and conservation activities,
Block H, ‘‘Property Rehabilitation,” until all properties re-
tained at least meet code standards, or for 1 year, whichever
is sooner.
2 9/14/65
SURVEY AND PLANNING PROGRESS REPORTS 32-1
EXHIBIT A
Perm approved #
Page 1 of 2 Budget Bureau Mo . 63-R 93.2.1 (3-61
PROJECT LOCAL | T Y
H O U S ING AND HOME FIN AN C E A G E N C Y
URBAN RENEWAL ADMINISTRATION PROJECT NA HE
PROGRESS REPORT ON PLANN ING ACT I w IT IES
PROJECT NUMBER
INSTRUCTIONS: Submit original and 2 copies to HHFA with For a H- 6 160, Report REPORT | *G 0^* f.
of Planning Costs.
PLANN ING PER 100
Date of No. of months for Current estimated date for
approval of which budget is submission of Part I of
in it is l budget currently approved Application for Loan and Grant
PROGREss on MAJOR work ITEMS AND ACTIVITIES
START NG DATE PERCENT COMPLETED COMPLET | ON DATE
WORK ITEMS AND ACT v iſ Es ' T N ExT
S C H E O U L E 0. ACT UA L a;, 5:Post scheduled ACT U At
(Est. )
R 211 Community Requirement a Data
R 212 Project Area Report:
(2) Map of project area and immediately
surrounding area
$:: Project area data
R 213 Urban Renewal Plan
R
214 Report on Planning Proposals:
(1) Zoning proposals
(2 3,
4)
Data 8 upporting planning proposals
R 215 Report on Minority Group Considerations
R 221 Conservation Data or Fecond it ioning Data:
(1b) Conservation Report or Recondition ing
(A) Development of Property Conservation
or Property Recond it ioning Standards
(B) Property surveys
(B) Family surveys
(C) Description of sources of financing
(D) Report on citizen participation
(E, Development of proposed work program
Ö and administrative organization
l Major work items are listed by code numbers as they appear in the Final Project Report Check list (see Urban Renewal
Manual, Section 4–2–1). Numbers in paren theses refer to sub items with in each major work item for which a separate
report of progress is required. Subitems not identified in the Final_Project Report, Check list are identified in the
Manual reference listed for the applicable code number in the "Refer To" column of the Check list (see Urban Renewal
Manual, Section 4-2-1, Page 1). If a listed item or activity is not to be prepared or carried out, enter "NA" in the
"Scheduled Starting Date" column and explain the entry in an accompany in g statement the first time it is so reported.


5/11/6]
32-1 PROGRESS REPORTS
SURVEY AND PLANNING
EXHIBIT A (Page 2)
Page 2 of 2
H-6161
(3–61)
PROGRESS ON MAJOR WORK ITEMS AND ACT! W IT i ES (Continued)
WORK IT EMS AND ACT I W IT | ES
START 1 HG DATE
PERCENT COMPLETED
COMPLET IOH DATE
SC H E O U L E 0
ACT UA L.
T H IS
REPORT
R 222 Land Acquis it ion Report:
(2a)
Ownership data and property map
N £xt
REPORT
SC HED U L & O ACT U Al
(2b)
Acquisition appraisals
(2c, d) Tabulation of property to be acquired
(2e
f
h,
f, Data related to property requiring
pecial treatment or involving high
acquisition cost
R 223 Relocation Report:
(1a)
Proposals for relocation
(1b)
Preparation of Form B-6122, Est is a ted
Hous ing Re qu t resents and Resources for
Displaced Families, and supporting data
R 224 Project Improvements Report
R 225 Land Disposal Report:
(1) Land utilization and marketability study
(1, 2) Disposal appraisals, market analyses,
and related data
(3, 4, Tabulation of land disposal estimates,
5, 6) and supporting data
(8) Pre liminary disposal plat
(9) Data related to special disposals
R 226 Cost Estimate and Financing Report:
(1, 2,
3)
Preparation of Form H-6200, Project
cost Est is a t e and Financing Plan, and
supporting data
%
5,
Preparation of Form H-6220, Project
Expend it ures Budget, and supporting
data












5/11/6]
PROGRESS REPORTS 32-2
CHAPTER 2. PROJECT EXECUTION ACTIVITIES
The LPA shall submit to HHFA the following periodic reports of
progress covering project execution activities:
- Report Frequency Refer to
H-666, Report on Relocation of Fam- Quarterly 1 Secti
ilies and Individuals 1. §
H-666A, Report on Relocation of Busi- Quarterly LPAftr.
mess Concerns and Nonprofit | No. 304
Organizations - -
H-690, Quarterly Report for Finam- Quarterly Section
cial and Budget Review 31-2-4
H-6000, Physical Progress Report Semiannual See
below
H-6162, Report of Families Moved to Quarterly * Section
Substandard Housing 16-3-2
H-6203, Quarterly Property Manage- Quarterly * Chapter
ment Report “ 15-4
* During period of actual relocation.
* When families are added to Line 14 or 15 of Form H-666.
*I)uring period of actual property management. - * e
* Not required for a project on a three-fourths grant basis with limited project costs.
PHYSICAL PROGRESS REPORT
Form H-6000, Physical Progress Report (Exhibit A), shall be
prepared for each project for which a project expenditures budget has
been approved.
Detailed instructions for preparing Form H-6000 are contained in
LPA Letter No. 300 and Form H-6000A, Instructions for Preparing
Form H-6000, Quarterly Physical Progress Report. Copies of Form
H-6000A may be obtained from the HHFA Regional Office.
Submission of Report
An original and two copies of Form H-6000 shall be dispatched in
time to reach the HHFA Regional Office by the 20th of the month follow-
ing the close of the 6-month report period. In addition, one copy of the
report shall be given to the HHFA Site Representative upon his first
visit to the project, following preparation of each succeeding report.
The first report for a project shall be submitted at the end of the 6-
month period during which the LPA receives an approved project
expenditures budget, regardless of whether a Contract for Loan and
Grant has been formally executed during that period. Reports shall
be submitted until project completion.
12/1/64 l
32-2 PROGRESS REPORTS PROJECT EXECUTION ACTIVITIES
SUBMISSION OF REPORT AFTER PROJECT COMPLETION
When a project has been completed, the LPA shall arrange for con-
tinued submission of the following elements of Form H-6000:
(1) Block A, Line 3, “Status of progress on major activities,” until
all activities listed have been reported completed.
(2) Blocks D, ‘‘Public Facilities,’’ and E, ‘‘Project Improvements,”
until the public facilities and project improvements being pro-
vided as noncash local grants-in-aid are completed.
(3) Block G, ‘‘New Construction by Redevelopers,” until redevelop-
ment is completed.
(4) If the project involved rehabilitation and conservation activities,
Block H, “Property Rehabilitation,” until all properties re-
tained at least meet code standards, or for 1 year, whichever
is sooner.
2 12/1/64
PROJECT EXECUTION ACTIVITIES PROGRESS REPORTS 32-2
EXHIBIT A
FORM H-6000
Forth Approved H-6000
Page 1 of 7 3adget 3 ureau No. 83-R306.4 (9-64)
PROJECT LOCALITY

HOUSING ANU HOME FINANCE A GENCY
URBAN RENEWAL ADAll NISTRATION PROJECT NAME
PHYSICAL PROGRESS REPORT PROJECT NUMBER
(Project Execution)
REPORT FOR 6-MONTH PERIOD ENDED: (Check and
cornplete one)
Instructions: See Form H-6000A and LPA. Letter No. 300, which
contain instructions for preparing this foran, and Urban Renewal
Manual, Chapter 32-2. C June 30, 12 D pe.*, *—-
A. TIME SCHEDULE
1. Date of HHFA approval of Project Expenditures Budget No. 1 (Forte H-6220):
2. Estimated date of project completion
As show o on Form H-612, Application for Loan and Grant: As of date of this report:
Initial Latest
* † - * * revised estiºnate:
3. Status of progress on major activities: (If estimated dates in Column (d) or (f) differ from those ahown for the respective
activity in Block K of the latest Form #1-612, explain under "Remarks” (Block I))
PERCENT COMPLETED START | MG DATE COMPLET | ON DATE
NExT (Enter month and year (Kater month and ye
ACT tº Y LAST T # 1 S RE PORT in appropriate column/ is appropriate column)
RE PORT | RE PORT ( Ea t . )
- £ST 1 MAT ED ACT UA L EST t MATEO ACT *, A -
(a) (b) (c) (ii) (e) (f) (g)
a. Land acquisition
b. Relocation
(1) Families
(2) Individuals
(3) Business concerns
c. Demolition and site clearance
*—
d. Public facilities
e. Project improvernents
f. Land disposal
g. New construction by redevelopers
To meet Property
h. Property Rehabilitation Standards.
rehabilitation
To meet code standards
SUBMITTED BY:
------ - Daº Signature of Authorized Officer
Name of Local Pabłic .44 ency Title
12/1/64
32-2 PROGRESS REPORTS PROJECT EXECUTION ACTIVITIES
EXHIBIT A (Page 2)
* H-5000
Page 2 of 7 P&OJECT *;3. K9–64)
C. DEMOLITION AND SITE CLEARANCE
WORK PROW! DED AS ITEM 1
PROJECT ExPENDITURE WORK PROV OED AS #OHCASH LOCAL GRANT-l N-A O
STATUS OF REMA 1 N ING | EST IMA 7 & O REMA 9 N ( MG | EST IMATED
PROGRESS U% (S ſ: LEAR EO TO BE TO 8 E cut ARED TO BE to B
ON TOTAt TO 8 E | I HROUGH C L8 ARE O C LEA RED TOTAL TO BE Through cue Argo C tº AREO
C LEAR EO T H t S AS QF DUR ING CLEARE0 TH |S AS OF DUR ING
PERIOD Ra PORT | NG NEXT PERIO D REPORY I MG NEXT
DATE PERIOD - 0&T E PER too
(a) (b) (c) { d} {o} (r) (g) (h) (i)
1. Total area to Thousand
be cleared sq. ft.
————i------- ~ + - – - – ----
2. Number of -
structures -
Number of
dwelling units
- --—— — —— -
Square
4. Streets yards
5. Curbs and Linear - - -
gutters feet - ... " . . . . f .
Square
6. Sidewalka yards
7. Other -
(Describe)
D. PUBLIC FACILITIES (Noncash Local Grants-in-Aid) - -
'Allſ E J F PERCENT , - . -
º, §s, "'º';* | #.lore cºlore was
Offif I F | CAY! ON COST ACCEPT EQ AWARDED OR COMPLETEO COMPLETED STARTED Šºštěř;
3Y. HHF A WORK ORDERS TO DATE (cot. (e) || “"“"“”.
! SSUED TO OATE +Col. (a))
(a) (b) (c) (d) {e} (f)
Total $ - $ $










12/1/64
PROJECT EXECUTHON ACTIVITIES PROGRESS REPORTS 32-2
EXHIBIT A (Page 3)
34-6000
Page 3 of 7 '**' ‘’’ —- - ---—----—----- (9-64)
E. PROJECT IMPROVEMENTs
WALLE OF PERCEH f
- - : ATEST TOTAL j CC's TRACFS {ST MATED COST | OF WORK
work rew COST ACCEPTED AWARDE 0 0F OF WORK | COMPLETE { } DAYS WORK | GAY F. W. (2k
GR ſ : y : 14 BY HHF A WORK CRDERS COMPLETED (CoI. (c) SY ARTE:) { {.08.2i. EY E:
ISSUED TO GATE T0 DATE | + cot. (a)} |. -
(a) (t) - (c) (4) . (s) { f}
1. Total (Sum of entries under Lines 2 and 3) | $ $ $
i
2. Project improvements provided as
|
|
\
Item 1 project expenditure:
3. Project improvements provided as
noncash local grant-in-aid

12/1/64
32-2 PROGRESS REPORTS PROJECT EXECUTION ACTIVITIES
EXHIBIT A (Page 4)
4 of 7 P$ Gujº ciſ M. &.
G. NEW CONSTRUCTION BY REDEVELOPERs
J% STATUS OF
CONSTRUCT ON
ſº OCCUP! ED GF
RES I CENT : AL CAT I ºk Pt.f.” NE tº rººt DAY E DATE §:
CGRST RUCT ON $U8- º COM- w
W. MITTED [] At 8: ... *sūso º
Disposal Perre f We'. H To fr; A whº iTE
s (a) { d} {k} (1) (u)
- SOURCE bATE
I A8LE 1. YYPE | APPLt.
Total
Parcels (to be) die-
posed of individually
for 1- or 2-family
º ºg
Total
nurber:
- TYPE OF R£A . [:AT DA T1A wºn
T & E; ; 3. RONR [S 1 [ºf NT I & L ~...~ { Thous end CCNTRACT !NITAAL *
cºnsºon REUSE sq. ft. X tº ºr, coºrto oºr for §
(Pispºsal Pareeſ We. J. 2. 3. * * c. ) (a) (b) (e) { d} (n) (f)
Tots.
tree
less than 5% of total land to be
of

12/1/64
PROJECT EXECUTION ACTIVITIES
PROGRESS REPORTS 32-2
EXHIBIT A (Page 5)
Page 5 of 7
TABLE EST IMAYED COST OF NEW
& S T | * * * to 7 or A L | EST IMAYEC
7 Yeg of REUSE COS 7 WORK Č
*
{ a } {b}
(Thousands of dollars)
of Lines
Residential (Surn of
Lines 26, 2b, and
2c)
a. Private rents!
b. Sales (SF, SR)
Ç, housing
PROPERTY REHABILITATION
Date of original
Section 220 certification:
NEW CONSTRUCTION BY REDEVELOPERS (Continued)
COS;
* f ( ; ; c.7 x 6.
• £57 war to 707 at
i_{? Et, T Y F : C F RE U3, p. £OS 7.
{a}
3. Nonresidential (Surn of Lines
3e
a. Coroneycia?
C. transportation
d. Other streets, alleys, public
rights-of-way (ROW)
©s
f. institutional
Date of latest revised
Section 220 certification;
SECT | ON 220
(Other than 220 ſh))
T ºt-E 1. F | NANC ! HG
! ºppov EMERYS TO
PROPERT | ES
AMGöNT
(Thousands)
{e}
#0.
(a)
Otjº 5
{w}
. Applications
submitted through
this peri
instºred
, Estimated
applications to
be submitted next
period
Other
this
5.
(through
I loans
6. Conventional
T Aët E 2.
| MPROVEMENTS TO PROPERT | ES
1. Total (Sum of Lines 2, 3, and 4)
3.
EST : MATED EXPENO! TURES FOR
2. limprovernents to properties which include residentist buildings
to properties which include nonresidential
4. Itnprovements to properties which include mixed buildings
SECT to N 220 (b) SECrios 221 (d) (2)
A Wºjty
(Thousands)
( ; }
M0, OU's NO.
(g)
Otjº 5 M6.
(j)
Rººtjºf
(TAousands)
{ d} { a } (f) (h)
FOR
7 g7 at }* PROCESS
{e}
6.0%Plº I Z.9
( s.) (b)
M07 Syr R7 Fd
td.)
of

$2/ 1 /64
32-2 PROGRESS REPORTS PROJECT EXECUTION ACT;VITES
y
EXHHBT A (Page 6).
... • + Jº-BO60
Page 6 of 7 * f { ... [ . . . . . (3–64)

H. PROPERTY REHABILITATION (Continued)
}:UMBER OF BU LD! NGS NUMBER OF
TABLE 3. STATUS OF PROPERTY *. H.-E.--Tº-TH-I-T- Ow8 LL | NG
tº ti > T (; ; ; ; R{ {, } A
REHAB | LFTAT ON . . . - (..." { º l woºtºrial º tºs
1. Property designated for rehabilitation, as shown
on latest Form H-6120
Loss: - - |
2. Property not currently designated for
rehabilitation (Sum of Lines 3, 4, and 5)
3. No treatment necessary - - | ſ
4. To be cleared after acquisition by LPA
5. To be cleared by present owner
Plus:
6. Other property currently designated for
.
; : Equals: *
7. CURRENT workLOAD (Sum of Lines 8 and 16)
# 8. Rehabilitation completed (Sum of Lines
- 9 and 12)
9. Property not acquired by LPA (Sum of Lines
10 and I l/ * - . . .
r
. – H------- -
11. Rehabilitated to code standards only
|T
10. Rehabilitated to Property
Rehabilitation Standards.
} i
- : r
12. Property acq d by LPA (Sum of Line s i |
ſº - ( i
13. Rehabilitated by LP Á--not yet |
disposed of . - |
14. Rehabilitated by LPa—disposed of
15. Rehabilitated by others after !
glisposal by LPA |
16. Rehabilitation not completed (Swn of Lines
J 17, 21, and 26)
3. : -
17. Property not to be acquired by LPA
18. Final property surveys completed
19. Wotice is owner of improve
i.i.dº?º,°º.
Standards - * * -
20, Rehabilitation in process -
21. Property acquired by LPaſsan of Line a
22 through 25) ‘. . •
• ‘22. Property acquired--rehabilitation:
not started . . .
. 23. Property acquired—rehabilitation
in process by LPA
24. Property disposed of for rehabilitation
othere-rehabilitation net started • * - - • -
25. Property disposed of for rebabilitation
by others--rehabilitation in process
26. Property to be acquired by LPA
| 2/1/64
PROJECT EXECUTION ACTIVITIES PROGRESS REPORTS 32-2
EXHIBIT A (Page 7)
H-6000
Page 7 of 7 *R 0,5 : C T W 0. --- (9–64)
L REMARKS (If solditions! space is needed, continue on plain papse and 3 tracity
us. Goºn Fºrtºg cºnce t tº—o-743-ºsé
12/1/64




T.
3 901
b. To renew the date. book must be,
DO NOT RETURN Books ON SUNLY
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