INTRODUCTION 
Each employee of the Federal Government is responsible for safeguarding national security information, classified or unclassified, and US Government property. Thus, it is the responsibility of all to be familiar with the various security procedures to prevent the unauthorized disclosure of CLASSIFIED and SENSITIVE/unclassified information and the loss, theft, or misuse of government property. This Security Reference Guide is provided as an aid to you in becoming familiar with the various security procedures and 
requirements. All users of this guide are encouraged to assist in improving and updating it. Please direct all questions or suggestions to the Security Office, 42440. 
INTRODUCTION 


The Automation Security Team provides security support in the areas of automated data processing security (ADP Security), word processing equipment security (WPE Security), signals security (SIGSEC) and TEMPEST. If you have questions in this area , contact the Automation Security Team on X42440. 
In this pamphlet, the following topics are discussed: 
• 
Tempest 

• 
Automation Security 


AUTOMATION SECURITY 

TEMPEST 
Tempest is the unclassified codeword that represents the study of, and countermeasures to, compromising emanations. TEMPEST applies to all electronic and electro-mechanical equipment, including automatic data-processing equipment (ADPE), word-processing equipment (WPE), test measuring and diagnostic equipment (TMDE), and automated telecommunications systems (ATS) that will be required to process classified information. The application of TEMPEST countermeasures is required before allowing the processing of any classified information. The basic requirements and regulations governing TEMPEST are found in AR 530-4 (Control of Compromising Emanations) and the AMC Supplement thereto. Should you have any questions regarding TEMPEST, contact the Harry Diamond Laboratories TEMPEST Control Officer (TCO), ERADCOM Security Office, X42440. 
TEMPEST 


AUTOMATION SECURITY 
1. 
Automation Security addresses the protection of Automated Data Processing (ADP) resources, including not only the actual hardware but also the information, personnel, supplies, etc. that make up the entire Data Processing Activity (DPA) . 

2. 
The information that requires protection includes classified, sensitive unclassified defense information, Privacy Act, and asset/resource accounting or controlling information. 

3. 
Automation Security is a multi-disciplined approach to the overall environment of automation. It includes the areas of personnel, hardware , software, environmental, and procedural security as they apply to automation. 

4. 
The basic guidance available to employees is contained in AR 380-380 (Automation Security), the DARCOM Supplement 1 and ERADCOM Supplement 1 thereto . 

5. 
All automated systems must be evaluated to determine whether or not they require the protection afforded by the governing regulations. The method for accomplishing this is called risk assessment. Chapter 9, AR 380-380, gives the basic guidance required to perform the required risk assessment. 

6. 
Upon determination that an automated system requires accreditation to process any type of sensitve data, the Accreditation Authority should be contacted. For guidance concerning the accreditation of automated systems or any other matter relating to Automation Security, contact the ADP Systems Security team, ERADCOM Security Office, X42440 . 


AUTOMATION SECURITY 


The Information Security and Intelligence Team provides security support in the areas of information security, classification management, industrial security, operations security (OPSEC), foreign disclosure, personnel security, special access programs (NATO and CNWDI), security education, patent security reviews and counterintelligence. If you have a question in this area, call the Security and Intelligence Team on X42440. 
In this pamphlet, the following topics are discussed: 
• 
Mailing Classified Material 

• 
Safeguarding and Storage 

• 
Document Markings 

• 
End-of-Day Security Checks 

• 
Operations Security (OPSEC) 

• 
Security Classification Guides 

• 
Special Access Programs 

• 
Personnel Security 

• 
Visit Authorizations 

• 
Hand-carrying Classified Material 

• 
Foreign Travel 

• 
Foreign Information Requests 

• 
Foreign Visits 

• 
Industrial Security 


INFORMATION SECURITY AND COUNTERINTELLIGENCE 
SAFEGUARDING AND STORING CLASSIFIED MATERIAL 
Classified material that is not under the personal control and observation of an authorized person will be stored in an approved locked security container as described below: 
TOP SECRET material must be stored in a safe or safe-type steel file container that has a three-position, dial-type combination lock approved by the General Services Administration , or in a Class A vault that meets the standards described in Appendix F, AR 380-5 . 

SECRET and CONFIDENTIAL maTerial may be stored in the manner authorized for TOP SECRET material; or in a Class B vault; or in a vault-type room, strong room, or security storage room which meets the standards described in Appendix F, AR 380-5 . 
DA Form 727 must be affixed to the safe/vault containing classified material. This form is used to record the number assigned to the security container for identification purposes and to list all personnel who have knowledge of the combination to that container. The reverse side of DA Form 727 contains a Privacy Act Statement and must be signed by each individual on the front of the form. 
SAFEGUARDING AND STORAGE 

DOCUMENT MARKINGS/WORKING PAPERS/COVER SHEETS 
1. Classification markings must be immediately recogn izable by anyone who has access to the material. 
• 
TOP SECRET 

• 
SECRET 

• 
CONFIDENTIAL 


2. Overall classification markings must appear on the following pages . 
• 
Front cover (if any) 

• 
Title page (if any) 

• 
First page 

• 
Back cover (if any) 


3 . Classification markings must appear on each interior page according to highest level of information on that page . 

4 . Portion marking must appear as follows. 

• 
Each section , part, paragraph, etc . shall be marked to show the level of classification or be marked "Unclassified " (U) . 

• 
The letters "(U) " for Unclassified , "(C)" for CONFIDENTIAL , "(S)" for SECRET and "(TS)" for TOP SECRET are used to portion mark. 

• 
Place each portion marking immediately following the paragraphs's number or letter or at the end of subjects and titles. 




5. Marking information other than on documents must appear as follows. 
• Mark special categories of material other than documents, such as hardware, charts, maps, drawings, photographs, films , recordings , and ADP or ~or<!:proc:ss~~9. media in accordance with Chapter IV, AR 380-5 , and DARCOM Suppl1 to AR 380-5. Questions concerning this area should be directed 

-o . v1a:s:sn1eo uy , uuwngrao1ny, emu uec;rassrm:;auun-rnarKmg appears as TOIIOWS. 
• 
Classified By . Enter identification (position title) of original classification authority OR identity of single classification guide , source document, OR other classification authority. If more than one source , insert "Multiple Sources", and maintain a list of sources with record /file copy . 

• Declassify On . Enter specific date or event, OR Originating Agency's Determination Required (OADR) . 

• 
Downgrade to on . Insert "Secret" or "Confidential " and specific date or event. Declassification instructions on documents with Restricted Data or Formerly Restricted Data are not required . 

7. Mark Working Papers as follows . 
• 
Mark with overall classification and page markings. 

• 
Date when created . 



• 
CONFIDENTIAL or SECRET working papers which are released outside of HD U HQ ERADCOM must be marked in the same manner as a final document. 

• 
"Classified By" and "'Declassify On" markings must appear on the first page and all paragraphs must be portion marked. 

• 
Above rule also applies when working papers are held longer than 90 days from the date created or if they are filed permanently. 

• 
TOP SECRET working papers are ~accounted for, controlled , and marked as final TOP SECRET documents . 




8. 	Cover sheets must be used as follows. 
AN appropriate cover sheet must be attached to the face of any classified document when removed from secure storage . 
DA Label 22-CONFIDENTIAL 
DA Labe l 23-SECRET 
DA Label 24-TOP SECRET 

• Cover sheets will be removed when transferring or retiring records . 
DOCUMENT MARKINGS 


END-OF-DAY SECURITY CHECKS 

1 . The "End-of-Day" Security Check is an important part of day-to-day security procedures, but it is one that is often misunderstood, rushed , or even overlooked . 
2. 
Each office should appoint a primary and alternate(s) "checker" to conduct the End-of-Day Security Check. The names of the appointed individuals should be posted with the DARCOM Form 2516, Security Check Sheet, near the main door, or in a central location. 

3. 
It is important that during the End-of-Day Security Check the entire room is checked. The "room" includes all interior offices . 


a. When checking the safes at the end of the day, the individual should be sure to turn the dial at least four times in the same direction and to try each drawer. The checker should also verify that the DA Form 672 , Safe or Cabinet Security 
~p_t!u__annotaif!rl ;:~nrl initi.<!IP.rl 

b. I he checker should 1nsure that no cl ass1f1ed matenals have been left out. Desk fops~ tables , bookcases , tops 
of safes, work boxes , mail areas , and trashcans should be checked . 
c. 
Typewriter ribbons which have been used to generate classified materials must be placed in a safe when not in use . It is a good practice to put all typewriter ribbons in the safe at night. 

d. 
Any area containing high-dollar-value equipment (test or diagnostic equipment , personal computers, wordprocessing equipment, etc .) should be locked. 

e. 
After the End-of-Day Security Check has been completed, the checker signs the DARCOM Form 2516 verifying that the check was completed . 


4. If you have any questions about the End-of-Day Security Check, contact the Security Office . 
END-OF-DAY SECURITY CHECKS 

OPERATIONS SECURITY (OPSEC) 
1. Reference: AR 530-1 with AMC Supplement 1 and ERADCOM Supplement 1. 
2. OPSEC is the protection of information which is unclassified but sensitive. This would include information that would also aid Hostile Intelligence Sources (HOIS) in targeting U.S. military operations . Disclosure of this informtaion would allow HOIS to make more accurate estimates about information which is classified , aid in directing their collection efforts, and allow simplified accumulation of useful data. 
3. The following protective measures implement OPSEC : 
(a) A Security Officer or OPSEC Officer must review all papers proposed to be released to the public or presented _llionferenc~s to ensure that sensitive information is no_!_ inadverter}tly released . 

(b) 
Conversations 1ncludmg senSitive 1nformat1on should not be earned on over unsecure telephone lines. 

(c) 
OPSEC Plans must be developed for each activity and classified program. 


(d) 
The need-to-know principle should be applied to all discussions, transmissions , or releases of sensitive information . 

(e) 
Appropriate markings (i.e ., FOUO, limited distributions, or warning notices) should be applied to ensure adequate protection of the information . 


4. Each activity/office should have an individual appointed as an OPSEC point of contact who can receive information from the Security Office and refer questions. 
OPERATIONS SECURITY (OPSEC) 
SECURITY CLASSIFICATION GUIDE 

1. Reference: AR 380-5, Appendix E. 
2. 
Each Classified program/project developed within ERADCOM should have a Security Classification Guide (SCG) written. The purpose of the SCG is to allow a user of the program to determine those aspects which are classified and therefore provide the appropriate security measures for protection. The SCG is also used for derivatively classifying reports or test results of the system. 

3. 
Appendix E of AR 380-5 outlines the basic format and type of information that should be included in an SCG. Check with your Security Officer or the ERADCOM Security Office for specific guidance on writing SCG's. 


SECURITY CLASSIFICATION GUIDES 


1. Programs: 
a. 	
Access roster. 

b. 	
Indoctrination briefing required. 

c. 	
Debriefing required . 

d. 	
Access limited to cleared personnel with need-toknow (i.e . those on access roster) . 


2. Storage : 
a. 	
May be interfiled with other (US) Classified, same drawer, but separated . 

b. 	
May be filed in same safe as other (US) classified . 

c. 	
Lock combinations changed at least: 

d. 	
Special requirements for access to safe 


SPECIAL ACCESS PROGRAMS 
NATO 
Maintained by AMDEL-SE and NATO Control 
Officer (DELHD-PO) 
Provided by AMDEL-SE 
Provided by AMDEL-SE Verify before releasing material 
Yes 
Yes 
Every six months 
All with access must be NATO cleared 
CNWDI 
Certified and maintained by 
AMDEL-SE 
Provided by AMDEL-SE 
Provided by AMDEL-SE Verify before releasing material 
Yes 
Yes 
Every 12 months 
All with access must be CNWDI 
cleared 

3. Transmission : 
a. 	
Continuous receipt for Yes 
SECRET and higher. 


b. 	
Double-wrapped for Yes 
transmission. 


c. 	
See Security Office for Yes 
hand carry or transmis
sion outside US. 


d. 	
Special requirements: Transmission thru NATO subregistries or control points 


4. 
Reproduction : Thru NATO Control Officer only 

5. 
Markings : 

a. 
Special stamped warning Yes. See AR 380-15 markings required . 

b. 	
Paragraph markings re-Optional "(NATO-S)". See Para 11-304, AR quired . 380-5 



6. 
Destruction : 

a. 
SECRET or higher 	Return to NATO Control Officer 

b. 
CONFIDENTIAL or lower 	Nato Custodian may destroy 




Yes 
Yes 
Yes 
Address to person, to be opened 
by CNWDI custodian only Treat the same as regular US classified documents 
Yes. See AR 380-15 Yes . "(N)" 
Handles as US classified docu
ments Handle as US classified documents 
SPECIAL ACCESS PROGRAMS 

PERSONNEL SECURITY 
1. All Government employees are required to have a favorable "National Agency Check with Written Inquiries (NACI)" 
completed. Most positions at HQ ERADCOM and HDL require a security clearance granted by the Central Clearance Facility at Fort Meade, Maryland, based on the completed NACI. 
2. The following procedures should be followed when recruiting for any position: 
a. Establish position sensitivity and so designate on SF52. 
1. 
Non-Sensitive (NS)-access to classified information not required. 

2. 
Non-Critical/Sensitive (NCS)-access to CONFIDENTIAL or SECRET information required. 

3. 
Critical/Sensitive (CS)-access to TOP SECRET information required. 



NOTE: Positions in any of the limited areas of HDL or WAF must be either NCS or CS if the employee is not 
going to be under escort at all times. 
b. The Civilian Personnel Office and the Security Office will initiate the proper security clearance papers once the individual has been selected. 
3. NACis can take up to 120 days to be completed by the Office of Personnel Management. If a position must be filled prior to the completion of the NACI , the supervisor must request an Emergency Conditions Appointment, which requires a justification stating probable damage to national security if the position is not immediately filled. An employee may not be 
brought in as NS prior to the completion of their NACI and then change to NCS upon its completion. Position sensitivity is based upon need for access to classified information and should not change unless the duties of the position changes . 
4. Offices are informed of employee position sensitivity and clearance level via DARCOM Form 1209, Request for Security Clearance, which should be maintained in the office files for reference and returned to the Security Office upon the employee 's separation . 
PERSONNEL SECURITY 
VISIT AUTHORIZATIONS (DARCOM FORM 1663/DD FORM 277) 
1 . General. The DARCOM Form 1663 is used to transmit security clearance information for employees visiting another Government facility or contractor . The DD Form 277 transmits security clearance information for employees visiting a DOE facility or sponsored activity. To avoid delays at the site to be visited , it is important that these forms be completed and mailed in a timely manner to insure their arrival at the site before the arrival of the employee on travel. 
2. DARCOM Form 1663. HDL Laboratories and Offices which have received authorization to complete the form themselves are responsible to insure that the information is correct and will be received in sufficient time. A copy of the completed form should be provided to the Security Office. All other HDL Laboratories/Offices and HQ ERADCOM Directorates/Offices should complete the top portion of the form and submit it to the Security Office at least 10 working days before the date of the visit. This timeframe will allow the Security Office sufficient time to process and mail the form to insure its arrival at the destination before the visitor . 

3. 
Passing Clearance Information Telephonically. If time constraints are such that an office cannot submit the form in time, then the clearance information must be telephoned. Only Security Office Personnel may pass security clearance information by telephone. It is the responsibility of the office preparing the DAR COM Form 1663 to also provide the telephone number of the Security Office at the site to be visited so that this information may be passed . 

4. 
DD Form 277 . The Security Office must transmit all security clearance information for visit to DOE facilities. For a DD Form 277 to be prepared, specific information must be submitted to the Security Office . Contact the Security Office to obtain the list of information needed. Again , this information should be submitted to the Security Office at least 10 working days before the visit. 

5. 
Term Clearances. If frequency visits to the site are anticipated , it is recommended that a "Term Clearance" be requested. With a DARCOM Form 1663, a term clearance is valid for one year. With a DD Form 277, a term clearance is valid for one year, provided the specific purpose for the visit does not change. A separate DD Form 277 must be submitted for each different purpose of visit, even if to the same site . 


6. Questions or Problems. Contact the Security Office , 42440, if you have any questions or need further assistance . 
VISIT AUTHORIZATION 

HAND CARRYING CLASSIFIED MATERIAL 
1 . Appropriately cleared personnel may be authorized to escort or hand-carry classified material when there is not sufficient time to mail the material and still meet the requirement or deadline. However, use of U.S. Registered Mail is the best means to get your information to its destination. Hand-carrying classified material should be your last resort. 
2. 
Before departure, the courier must have in his possession a courier card or letter, authorizing him as a classified courier , prepared by the Security Office. The responsible activity shall maintain a list of all classified material carried by the courier. The classified material should then be double-wrapped and appropriately addressed and marked . 

3. 
Classified material should not be read, studied , displayed , or used in any manner while in transit. It must remain in the personal possession of the courier at all times. Leaving classified material unattended (for example , in a car trunk, in locked vehicle , in airline overhead compartment, during meal or rest stops, etc.) is specifically prohibited. 



4. 
When hand-carrying classified material aboard a commercial airline within CONUS, some specific procedures and restrictions apply. To avoid problems at the airport security checkpoint, you must have the proper courier authorization from the Security Office (card or letter), as well as a letter prepared by your office to the airline (sample available in Security Office) and signed by the proper authority. Advance coordination with the airline may be necessary and is recommended. The classified material shall have no metal bindings (paper clips, staples, etc.) and shall be placed in a sealed envelope. Prior to boarding, the courier shall present his courier authorization (card or letter) and letter to an airline official. Airline screening officials may check the envelope by X-ray machine, flexing, feel, and weight; however, they may not open the envelope . All other general restrictions and procedures also apply. 

5. 
Hand-carrying classified material aboard a commercial airline OCONUS or escorting large or bulky classified material has special requirements. Contact the Security Office for assistance in these two cases or if you have any questions regarding hand-carrying of classified material. 


HAND-CARRYING CLASSIFIED MATERIAL 
FOREIGN (OCONUS) TRAVEL BRIEFINGS 
1 . AR 380-5, paragraph 1 0-1 03c, states that individuals who travel outside the United States, or attend host meetings of foreign visitors, shall be provided a briefing and general reminder of security responsibilities prior to travel. In addition, individuals should be briefed when going on peronal travel outside the United States. 
2. When an individual goes on official OCONUS travel, the Travel Office supplies the Security Office with a copy of the individual's DARCOM Form 1297, "Request for OCONUS Travel". The Security Office will either: 

a. Notify the individual of precautions to be taken when traveling OCONUS. 
b. Notify the individual to contact the Security Office for an appointment to be briefed on general precautions and specific hazards when traveling in a specific area. 
3. Individuals who are traveling outside the United States on personal travel are encouraged to check with the Security Office. We will brief you on any terrorist threat/activity present in the country(s) to be visited and general precautions which should be taken. 
FOREIGN TRAVEL 

FOREIGN INFORMATION REQUESTS 

1. 
Information release to foreign requestors is covered by AR 380-10 (C). Briefly, any document or other material, regardless of classification level, can only be released on a government-to-government basis through appropriate channels. 

2. 
A foreign national, representative, or government must submit a request through their Embassy to HQDA. A request will be staffed through channels to the lab/activity involved, which should recommend to the ERADCOM Security Office whether the release should be concurred/nonconcurred in. In recommending release, a net benefit to the U.S. and a specific, established program for exchange of the information should be provided. 

3. 
All requests for information received directly, regardless of country or classification level, should be forwarded to the ERADCOM Security Office for appropriate action. 

4. 
Questions relating to the release of information to foreign requestors should be forwarded to the ERADCOM Security Office: (202)394-2440/AV290-2440. 


FOREIGN INFORMATION REQUESTS 
FOREIGN VISITS 
1. Reference: 
a. AR 380-25, dated 24 March 1977, Foreign Visitors and Accreditations with change 1, dated 15 May 1982. 
b. AR 380-10 (C), dated 5 July 1977, Department of the Army Policy for Disclosure of Military Information to Foreign Governments. 
2. The general procedures for obtaining approval for a visit to our ERADCOM activity or contractor are as follows: 
a. The foreign national or foreign representative (see ref a. for definition) must submit a visit request through the 
appropriate embassy to HQDA 30 to 45 days prior to the visit date. Visit requests received directly from an embassy are not valid and should not be responded to; instead , notify the ERADCOM Security Office. 
b. HQDA staffs foreign requests for visits through channels to the ERADCOM Security Office who, in turn, forwards the request to the appropriate activity or laboratory. 
c. Upon receipt of a foreign visit request from the ERADCOM Security Office, the request should be reviewed and 
a recommendation made to concur/nonconcur to the visit returned to the ERADCOM Security Office. When concurring, the following information is required: point of contact, level of discussions, and a specific established exchange program with the country or countries involved which justifies release of U.S. Government information. 

d. The ERADCOM Security Office reviews the laboratory/activity recommendation and makes its recommendation through channels to HQDA, which is the approval authority for foreign visits. HQDA will determine whether to approve/disapprove or limit the visit and will notify the embassy concerned . 
e. It is important to remember that foreign visitors are only approved to receive oral and visual information, not 
documentary (including notes). Foreign visitors should never be told the level of classification that their visit has been limited to . 
3. Foreign nationals or representatives who are invited to meetings should always be told that their attendance is subject to approval from HDA. In order to avoid embarrassing situations, all visits by foreign nationals or representatives, regardless of the purpose, should be coordinated through the ERADCOM Security Office in advance of the desired date. 
4 . For additional information on foreign visits and special circumstances (i.e., accredited foreign nationals, Invitational Travel Orders , foreign attendance at symposiums) , contact the ERADCOM Security Office (202)394-2440, AV 290-2440 . 
FOREIGN VISITS 
INDUSTRIAL SECURITY 
1. 
The objective of the Industrial Security Program and HQ ERADCOM/ HDL is to assur~ the safeguarding of both classified and sensitive/unclassified information in the hands of US Industrial contractors, educational institutions, and all other organizations and facilities used by both prime and subcontractors . 

2. 
The "Contract Security Classification Specification" (DD Form 2S4) is the basic document by which classification, regrading, and declassification specifications are documented and provided to the prime contractor. Responsibility for preparation of the prime contract DD Form 2S4 rests with Contracting Officer or the designated respresentative, but the assistance of the contractor is encouraged. 

3. 
Items 1 through 14 and Item 16 of the DD Form 2S4 provide the general administrative and contractual information pertaining to the classification specification of the classified effort. Item 1S of DD Form 2S4 and any supplements and attachments are used to provide the specific classification, downgrading, and declassification information. Each item of the DD Form 2S4 is to be completed. If an item is not applicable, N/A should be entered. Classified information should not be entered on the DD Form 2S4, Classified information should be transmitted separately and the appropriate reference entered in Item 1S of the DD Form 2S4. 


4. The following instructions correspond to the numbered items on the DD Form 2S4: 
a. Item 1: insert the highest level of clearance required for access to be the classified effort. 
b. 
Items 2, 3, 4, and S: For RFP, RFQ, or RFB, check 2c; enter number in 3c, and due date in 4c; enter date in Sa. Items 2, 3, 4, and S: For Prime Contract, check 2a; enter number in 3a; estimated date of completion in 4a; and date in Sa. Items 2, 3, 4, and S: For Revision to Prime Contract, check original in Sa (date); check item Sb; show revision number and date of revision. The date of the original 2S4 will appear unchanged on each revised and final 2S4. Each time a revision is made, it wil be given a revision number. The original is revision 0 and each revision thereafter is given a sequential number. 

c. 
Item 6 pertyains to follow-on prime contracts. It must be to the same prime contractor for the same item(s) /services, with no changes in the security classification guidance. If these conditions exist, check "Yes" and enter the number and completion date of the preceding contract in 6a and 6b. In 6c, check the "Is" box. For other cases, check "No". 



d. Item 7: Enter name and address of prime contractor in 7a; enter the Federal Supply Code in 7b; and the 
appropriate Cognizant Security Office for the prime contractor in 7c. 
e. Item 8 and 9: Complete only if first and second tier subcontract. 
f. 
Item 10 : Enter description of the procurement in 1Oa: 1Ob is the DoD Activities Address Directory number (W71 BFJ); 1 Oc indicates whether or not the procurement will require security measures that are additional to those normally required in the ISM, such as SCI information or other special access programs; 1Od indicates whether part or all of the work on the contract will be inspected by an agency other than the Defense Investigative Service Office shown in ?c. Affirmative answers in Items 1Oc and d required additional explanation in Item 15. 

g. Item 11 : Mark all items "Yes " or "No " according to the requirements of each contract. 

h. 
Item 12: 12b contains the typed name, title, and signature of the Program/ Project Manager with the manager's complete mailing address and telephone number. 


i. Item 13 : Should be N/A or through the Contracting Officer of the prime contractor. 
j . Item 14: 14a and b specify the type of security classification guidance furnished for use in the performance of the contract. 14c indicates that the contract is a service-type contract. If 14a and/or b are used , 14c will not be used and vice versa . 14d is used for retention of classified material after the completion of the contract and requires approval of the contracting activity . 14e should read "Biennial review " instead of "Annual review " and is used to show the date the review is to be due. 

k. 
Item 15 is the real purpose of the entire 254. This block is used to provide the contractor with the security classificaiton guidance required for contract performance. 

I. 
Item 16: Required distribution should be listed in accordance with paragraph 7-103, ISR ; also include the HQ ERADCOM Seucrity Office . 

5 . When the DD Form 254 is prepared in response to a Request for Bid, the Contract Officer or the designated representative must insure that all bidding companies have the appropriate clearance before any classified information is released to them. The Security Office will be able to supply information on the facility clearance and storage capability for each company in question. 


INDUSTRIAL SECURITY 

The Physical Security Team provides security support in the areas of physical security, crime prevention, visitor control and conference security. If you have a question in this area, call the Physical Security Team on X42440. 
In this pamphlet, the following topics are discussed: 
• 
Restriction Areas 

• 
Changing Combinations 

• 
Badges 

• 
Conference Security 


PHYSICAL SECURITY 

RESTRICTED AREA 
A restricted area is defined as any area to which entry is subject to special restrictions or control for security reasons or safeguarding of property or material. Restricted areas may be of different types; the type depends on the nature and varying degree of importance . At HDL the restricted area is "controlled" and requires that need-to-know and security clearance requirements be satisfied. 
RESTRICTED AREAS 


CHANGING COMBINATIONS ON SECURITY CONTAINERS 
1 . The timely changing of combinations on security containers is not only a regulatory requirement but also an absolute necessity to properly protect classified documents. Combinations to security containers must be changed when one of the following takes place: 

a. When container is placed in use. 

b. 
Whenever an individual knowing the combination no longer requires access (i.e. , transfers , changes in work assignment, temporary assignment more than 30 days, etc.). 

c. 
When a possible combination compromise has occurred. 

d. 
Annually. 

e. 
Every six months for container storing NATO (North Atlantic Treaty Organization) information . 

f. 
When taken out of service; reset to standard combination, 50-25-50. 




2. Combinations to security containers should be changed only by individuals having that responsibility and an appropriate security clearance. For questions or assistance, call Lock and Key Control, on 43371 . 
CHANGING COMBINATIONS 


BADGES 

A badge is defined as a security credential that is worn on the outer garment of the possessor and validates his/her authority for access to a restricted area . Badges used by HDL employees/visitors are as follows : 
a. 
PICTURE BADGE: Issued to only those HDUERADCOM employees employed at Adelphi and WAF who have received either an interim or final clearance. 

b. 
GREEN VISITOR BADGE: These badges are given to visitors who have a validated clearance on file at HDL and have demonstrated a need to enter the restricted area . NO ESCORT IS REQUIRED. 

c. RED VISITOR BADGE : Issued the same way as the green visitor badge except that ESCORT IS REQUIRED. 

d. 
GREEN EMPLOYEE BADGE: Issued to employees who report to work and have failed to bring their assigned picture badge. NO ESCORT REQUIRED . The recipient of this badge has a valid clearance on file at HDL. 


e. RED EMPLOYEE BADGE : Used the same as the green employee badge except that ESCORT IS REQUIRED. 
f . CONTRACTOR'S BADGE: Issued to all contract personnel who have been properly cleared . NO ESCORT REQUIRED . 

g. 
EARA BADGE: Issued to all cleared Authorization Review Activity employees at Woodbridge Research Fac ility . This badge is not valid for restricted area entry at Adelphi site . NO ESCORT IS REQUIRED AT WAF. 

h. 
NBS/ HDL CREDIT UNION BADGE: issued to all credit union employees. Does not authorize entry into restricted area beyond credit union. 


NOTE: Security at the HDUERADCOM Adelphi site will employ the Schlage Management Allen System during calendar year 1985. The implementation of this system will render most badges listed above invalid. More information regarding this change is forthcoming. 
BADGES 


e. 
Mark and safeguard handouts 

f. 
Have guest briefings pre-mailed, do not hand carry 


g . Cover or remove wall charts 

h. 
Have classified storage available 

i. 
Plan post-conference mailing (notebooks, proceedings) 

j . Safeguard site during breaks 

k. 
Ensure end-of-day checks 

I. 
Verify perimeter security 

m. 
Provide for tape-recording session 

n. 
Check microphone sound levels 

o . Do not take material from conference room 

p. 
Do not discuss classified information outside of conference room 

q. 
Provide for briefcase storage 

r. 
Arrange for any publ icity photographs 

s. 
Provide VIP Security 


4 . Reminder. Certain of the above items require additional time for implementation. Please coordinate with the Security Office well in advance of meeting, to preclude delays on day of conference/meeting. 
CONFERENCE SECURITY