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Mas |2.8 MSm mmm tim ■ 12 Hi |3j6 US US Ih u •A u 12^ 2.2 1.8 1.6 ^ /APPLIED IIVMGE I, nc 1653 Eost Main Street Rochester, New York 14609 USA (716) 482 - 0300 - Phone (716) 288- 5989 -Fo» hq n & NATIONAL 'CftUB RE NEW CLUB HOUSE REPORT OF BOARD OF DIRE€TOR»S- TO BK rRESENTKD TO The Special General Meeting of Members t ■ TO BE HELD ON NOV. loTH, i8()3. y ■^if mmasmsma^ — ja&;ii;-=S«SaipHte— ^ •y J J^^>f&0ji*^^^ ^'^-^W^^^^^^^n^.^'.jsikM ifi;JM * v"^ i^&riudi»A»^M jfi /^fiiXi 1 1 vAie»i^^ /I •on I National club RE NEW CLUB HOUSE. REPORT OK BOARD OF DIRECTORS TO ns I'KKHKNTED TO THE Special General Meeting of Members TO BE HELD ON NOV. loTH, 1893. Hart & Riddell, Station EK8 and Pbinteks. /■ % '!' •■ \^ • I I .^^<^d 5 h I )' ■''■■■' •a ..**^">^^- f! > ■1:1 V ; ■^ ^^_ T-.-. - *i. K'A.:* r iv ,~ ..i.r •• «^ NATIONAL CLU^ REPORT OF THE DIRECTOR RE NEW CLUB HOUSE To the Special Meetii-^g ot Members, calleil for Nov. |0th, 1893. -1 To the McinhcrH of the A'«//«»iH wUi^h had bt|('ii ijcquired from the (^fnb. at a sj[)eeial medtin^i of members for the purpose Af cd nHiefore th^ special meeting in December above mentioned, for consideratio^ of the optiort t< purchase the premises which the Club ha^ obtained, it Was not possible to consider fully what, course^ it Would be best \A pu 'sue in refitting the building for the use of the Club, and what the Ifuture career of the Club demanded. \\ 1 0t •*» • f \^ I i^l I ♦' ■.' 1' ( ■if- In th.. hanto (h..n uvv.^nm^ry It wan thought thut thn i^'Hlora- tlun of th.. ,MH..,.lM.H to tho condition In which thi» mxuw had iH-j-n when in uhc by th« U. K. (Muh wonlcl anHWi..' th.' |>u.,m.m.« o the. National ( luh, and an cmtln.att, fen- thin pu.,,K.HC. wan uurMly c.htalncHh Your prcncnt dlmto,.H have had the udvanta^,' over their predeccHHorn In oflrtee In havluR ample tin.e to c-onH.d,.r thenc «.attc.rH. and to gain tlie benefit oil the experience and c»plnl«n» of otherM for their Kuldance. *'i The n^Hult of their eonnlderation under thene n.or« advan- ta«eouH ,ireun.staneeH Ik that they find that the ra.kfd condlt on c.f thct fh.orH. wallH, celllnKs and flxturen o every kin. in the huildinKc^winKto the trc^at.nent they have been subjected to Irv the use c.f the railway and expreHH eonipany wc.uld render an> atten>ptton.storcMheohl U. K. Club ccmdltlon of the bu IdlnK a n,ere nlattvr of patchinK. InvolvuMac-nnlderable .xpendi ure for a Htate of iMen.iseM which would be out of date, not durable, not conveui..,nt, not attractive and nenerally unHiitiHfac-tory. YoiU- Directors f.«lt that to carry out that idea would rc-sult m perpetuatiuK many of the Inconvenience,, under which the( lub IK at present laboring. *...»u ♦v,,.* Your Directors felt stronKly hnpresHc-d with the tnith that the Club luul ac.iuired a very valuable property at a. very reanon- able price in a n.ost desirable locality, and capable under pfc»per tJatmentof being converted into a Club House, of he n.os nuKlern description. Plans were, therefore, «>»>V^^'"f '^^^ " alterations and additions necessary to carry out to the full extern the id?»a of nuiking the most of the new premises at the most reasonable expencliture, and those plans as finally appioved for your consideration are now on exhibition before you. J These designs were not put into their present shape without the most careful investigation of similar institutions by he architects in other cities here and In the State, nor withcmt he most careful consideration by your Directors. Every suggestion hat cc uld be obtained so far has been considered, and where that consideration has been favourable the s«g)' thoir fnll coiiHlih'nition of thin iiii»tt«>r l„.,.,i ronvlnr»'a that the? Club shouM not uiuUM-take the Httln« ,„it of'anmvClubHouMH at all, unU*«M It w«« doni' in th«» moMt ,„o(Umii wav ami in a style to make it tuuluiinK and attractive u'liilf cuitaillnK tho .'Xponw involv«Hl an much as wan .•onulMtiMit . with tlu' nttalnmont of the .ibject In view, and they feel that on tlie baHiK of the plans and eMtiniateH now Hubmitted to you thene objerts will be attiiilied. » .,' « .1 « The architiUts have furnished the Hoanl with es^timates of the <.^pense iuv<»lved to nmiplete the bvUldiiiK I" accoitlance with these plans, including their own fees ivt the sum of .$:i'i,<)no.(X). Tills estimate is subjc-ct to the letting of the contracts by temler. Y»»ur Directors recommend the adoption of fclie«e plans by the Cliil) f«>r the new Club H0U80. .. Your Directors estimate that an exiKMiditure of $10,(KI(> ^^\fl be retpiiretl to furnish the premises, and taking the balance of $ir>,(HJ() purchase money still unpaid, the total sum to l)e provided will be $m,mi Notwithstanding all the carp and foresight which can be exercised, extra expenditures, as ev(?ry one knows, must be lo.)ked for in undertakings of this magnitude, and therefore your Directors, to pi-ovide against all contingencies, estimate the total outlay, including purchase yioney, ^tJflO»0(K). It is proposed not to pay off the $15,00() lialance of purchase money, except to the. extent to* which the funds raised are not rtHjuired for more urgent objects embraced in the total expendi- ■:r ' •.,-. V t ,' 4' ~. 5" i le fact that influx of new members than has been estimated as uecessaigr to meet the additional expenses involved in the change, your Directors feel assured that they have . shown the Club will be self- sustaining at least, but if their expectations are realized the|Club will, upder proper management, become possessed of an income, beyond its needs to meet.the expei]^8e» of carrying on merely ,iand have ftmds to free itiself from debt by degrees. / The relations of the National Club with the general t>ublic, and particularly with th« commtmity in which it is situate, have always been those of a centre of intelligence whenever publid matters were discussed, and where many important movements in the public interest have originated. Your Directors have felt the increased responsibility cast upon them in taking a step so far in@vance a» the scheme they now lay before you, but they recommend its adoption by you as necessary to extend the sphere of influence and make provision for the prosperous future ol the Club. Let every member show his interest in the prospect of advancement which the scheme proposed afl'ords by becoming a debenture holder ; let every member also look amopg his acquaint- ances and bring one or more new mei,nbei*s into the Club. A few , moments' consideration must make it clear that if this course is adopted the success of the proposed new venture is assured beyond peradventure. Your Directors recommend that for the successful carrying out of the new Club House schenie and the proper management of the finances and of the building operations, the framing of new rules, and generally in connection with the matter a special, permanent committee, not exceeding five merabers, of the Club should be appointed, to hold office untij one month after the Club shall have removed to their new premises, to be called "The New Club House Committee," whose duty it shall l>e to receive all moneys collected on debentures or otherwise for expenditure upon and in connection with the new Club premises, with power to elect their own chairman, and«with power to appoint their own secretary, and to pay him for his services such remuneration as the Committee may think necessaryVid proper. In the event of A vacancy occurring in' the said Committee by resignation or * :jt^ A'* 4. ■i^'' mi»,,..^-^M^^iMk ■— ^TfrSf ^'•^'Sfsr *'rr'?'^ra?f"'C "^t^f 't ' '"^'^^ ' •■ ■■•■^' M P: ' im: ll . .8 ■ ^ otherwise, the Board of Directovs shall have power to fill such vacaiicy by electing thereto any member of their own body or of the Club. The Committee shall frame and bring before the Club for adoption such rules as shall in their discretion be necessary for the government of the new Club premises, either in addition to' or by way of amendment of the exist ng constitaition and by-laws. It shall be the duty of the Committee to report to the. Club at annual meetings or at a special meeting to be called by them, the Club reserving the right to remove any meinber of the said Committee in the same way that a Director of the Club may be removed under the existing rules. Lastly, the Direetoi-s point out to the members that there is no possibility of the Club remaining where it is It has grown beyond the present premises, and the reasons stated m the report to the special meeting in December, 1802, above "^-ntion^d against the continuance of the present state of affairs in the CUib in regard to premises are daily becoming more msurmoxmtable. Having, then, no means of retreat, no possibility of standing still, the Club must advance or become a failure, and in the opinion of your Directors the impossibility which has been shown • of providing &ny other qivarters for the (^lub makes the adoption of some such scheme as they now propose imperative. For the Directors. ... FRANK ARNOLD!, PrmrfeTjf. Dated'at Toronto this 19th day of October, 1893. j^ ^'SCHEDULE "A." FINANCIAL SCHEME. Debentures to be issued to the extent of $50,000.0a The Debentures to be payable to bearer and transferable, the same to be without registration. These Debentures to be in sulns of one hundred dollars ($100) each, and.to be payable at the , Merchants Bank of Canada m 4#fts^- thirty years, with interest at four per cent , payable yearly, pay- ment of interest to commence Ave years after Ist March, 1^, with power reserved to the Ohib to pay off the same, or any of them, at an earlier date than the said period of thirty years with interest (if any) accrued to date of payment. Provision to be made tdt~4he yearly setting aside of a certain S»um, which with the interest thereon at the rate of five per cent, per annum, compounded and re-invested from time to time shall !,<. suflflcient to produce the sum of $50,000 at the maturity of the Debentures. A Board of Trustees to V)e appointed for the pur- poses of this Trust. . The subscribers to pay "ten per cent, on or before March 1st, 1894, and the remaining ninety per cent, in nine equal monthly instalments thereafter on the first day of each month. Your Directors would further recommend that a By-law be passed that Shall provide for the creation of a Life Membership feature Iwised on the following terms, viz. :-^ Any member having paid his entrance fee shall have the privilege of commuting his Annual Dues. The Commutation Fee for resident member to be $500. In the case of non-resident mem- bers the fee for comnmtation tq be $300, so long as he shall remain a non-resident, and should he become a resident member then he shall be required to pay the difference annually between the annual fee payable by non-resident and the annual fee payable by resident members, or to make a further payment of $200 for com- nmtation pf the same. ^ The Debentures to be accepted as payment of said Life Mem- bership commiitation fees when purchased direct from the Club by the commuting members. A By-law to be passed to provide that' the Annual Dues of members subscribing for $200, and upwfirds, of Debentures on or before March 31st, 180i, shall not be liable to any increase over and above the dues at present charged, for five years from the data of their subscribing for such Debentures. Also a By-law to amend sub-soc. 2 of the By-law No. 15 to- allow of the number of resident members being increased beyond, the number of 300i ■^' ^^$^Hf tf^ F'-T*' j'^ ■_ ffc*!^^8^^* s"» ^:'^**w<^j^^. f-^'iT^ ■ » . I ■.,.'.., '■■■-■lo • !■ ■ ■ ■ . -'■'■', SCHEDULE '^B^" REVENUE STATEMENT. KINO STREET PREMISES— FIRST YEAR. « Ground Rent i. . . . l^. $2,625 QO' Interest on $15,(00 at 6 per cent l..r 900 00 Sinking Fimd |..... 00000 Taxes, Insurance, etc ■ ; Xf^o 00 . 1 $5,800 00 Rent Four Stores, say • • 2,000 00 Balance, fixed charges to be provided for $3,800 OO ,Add for delays in renting, etc. .......... 200 00 $4,000 00 Estimated annual expenses of carrying on the Club, not included in fixed charges account, may be briefly classified as follows :— Salaries— Steward, Chef, Secretary, Waiters, Porters. Repairs, Water-rates, Lights, Printing, Stationery, Telephone Rents, Reading Room, /etc., etc., say 20,000 00 $24,000 00 The present average yearly expenditure (not includ- ing rent and ^taxes), under this head, is about $»,700.G0, so that it will be readily seen that a very liberal allo;nrance is made for the increased extent of the ney quarters and the influx of membership. Estimated p;4fit8 on supplies, say ; 10,000 00 TMs'estim^te ia^lso based on the expenditure of the- Club for ma«y years past- in its pyesent quarters, and with itfe present annuarmembership of 219 resident and 51 non-resident. / f Total maximum annual amount to be provided for. . . . $14,f)00 OO^ From membership fees at present ....»»/ * . . ^ • • 5,085 00 Apparent deficit............ $8,015 00- ^t; •% A- t?rt; .»_''£jJife; U/." .fKM U^i. A iiWfTr»«4« A -^ \V '■ $2,625 OO 900 00 900 00 1,375 00 $5,800 00 2,000 00 $3,800 00 200.00 $4,000 00 20,000 00 $24,000 00 10,000 00 ■■^( 1 $14,f)00 0O^ 5,985 00 $8,015 00' » ^ ■■,..__■:'■'..'■. ■■■■• -'>■ ■ • :ii . ■ ■■ y ; .■ ■■■■■-■.,■■ ■>■ , "With the Increased aceoininodatlon and attractlona of the Chib, and with a combined effort it ought not t^ he difficult to increatre the membership during the first year in the new quartere to the extent at least of 100 non-resident and 150 resident uiembei-s; with this additional membership the revenue fi*om annual dues will be :— 300 members at $25.00, 150 non-resident at $15.00, say.. $11,475 00 Assumed at $15 as the increase to this figure from $10 at present is deemed essential. Briefly stated the accounts are expected to stand thus for the fli-st year:— REViENUE ACCOUNT. i Annual Dues (estimated as above) $11,475 00 Entrance Fees— 100 at $2'*.. . / 2,500 00 " —150 at $50. ^"^^ Profit on Supplies . .■ 10,00000 I 1 $31,475 00 Expenditures (estimated)— Fixed Charges ... . •••• )$4,(X)0 00 Expenses • 20.000 00 24,000 00 , c - Expected surplus first year.... $7,475 00 The records of the Club would justify an expectancy of at least thirty resident, and ten non-resident members yearly, after- the first year. Thus thfe revenue from Annual Dues would be maintained, and there would be standing to the credit of the capital account at the end of the first year $6,975, and thereafter an annual addition thereafter for four years of at least $1750 for entrance fees, or a total of $7,000— thus at the end of the fifth year there should be sufficient td go far to liquidate the indebtedness on j)urchase account, and relieved of the interest charges on this accbunt it woidd make the annual charge for interest on account of Debentures a vei-y small one and easily provided for. It will ^ W'si ■-<''^' ;^^-' ^S¥W:%.j*^ / _, JV ,, ^ ■^■' ■ jrfp'^^—^~«^' r «■■ ^HJ^lfTWS'.* -s"^ 'f; ^ i , I t»i ■ .-w-ji 12 be bonte in mind that It Is proposed that the Debentures shall not carry Interest for the first Ave years from date of issue. It will tie observed that for the purposes of the above estimate the annual dues of non-resident niembers only are taken as to be increased, and that only frein $10 at present to $15, which flgmes your Directors think ought to be the mininnmi. Should it be,' however, determined as your Directors think it ought to bte that the entrance fees as well as Annual Dues should l)e increased after May 1st, 1806, then the amount of extra funds arising from, such inci-ease should be added to the surplus above shown to be .available. The item of expenses, $20,000, has been taken after the most careful consideration your Directoi-s CA^ give it as an estimate sufficient to cover the initial expenses ne<^e88ary for the first year which^hey expect to be larger than willj^rove necessary when the new premises are under complete organization later on. It is -estimated that this item will cover the expenditure for experi- encedXanagement which the magnitude of the new Club will manif^tly call for. Seventy-five feet frontage on Pearl Street by 40 or perhaps 50 feet deep will be available to be leased, and become^evenue pro- ducing, it has been valued for these purposA at an annual rent of 810 per foot, equal to $750 per annum in reduction of fixed expenses. This item is not -taken into account in the foregoing 'Calculations. - The surplus estimated above will be more than ample to meet .any reasonable faiUire.|nth'e estimates of outlay above indicated. '■ ■■■fi t'^ ', * A ?*' ^ « shall not '6 estimate en as to he kich figures lould it be,' to b^ th9,t eased after from, such own to be »r the most in e^imate e first year y when the r on. It is for experi^ ir Club will f^ * perhaps 50 Bvenue pro- lual rent of )n of fixed e foregoing iple to meet e indicated. I A '^F'- \-r^^'. M ,^.--t'*«srK»v« "tSU*!!** |coN»i ^vatory] M r^vcF V rArvuotirv UAblE.V I YCftTiAuuc ■ Din I Hq noon KNTnANCK. •^ • r« ^ * T F> t ^ IMTERMEblATt TLOOR* r^opoito ALTtrAnoMi TO 1 MATIOMAL. CLUB' R>UtLDIMQ MNQ aTf\tC.T, TOPVOMT-O' &TKlCKL,ANti * iYMON&. AfKMITtCTi' r r I / I I ' ^ — 6 {urriR rwnr or tM<«^ Roorf | INTCRMtblATt TLOOR* .LTtrATIOMi TO THt L. CLUB' R>UtLDIMQ T^tc.T, -ropvoM-rp« IC& * iYMON&. AfKMITtCTi' kl.nvK.KY ^EH HOI/ftC StAKKTAfW p. ^CAM> Koom 1 cAAb noom LAVATOIVY I T T 1 J < E nnnisiisjLSj ss iN^ue. I I 1 • lut-i/ .Kb KOOM J C .r J J < Z r" L c*^ ')l f« — ^^^ f"* 4= —r- LMKAnY •oAfVb nooM HAUU M-iOKinq * ftlTTIMMk.H -^ ^1 / ^T— 7^— T— "-y^ '• ^< ■«»■ _,/-.»,-••">'».., 5. _^«,,.;.; ",V ".'pv "? ^^ \ . » • • \ « > .', • m t -■ / l< ' ^ # » ■- N « 4. • i \ ■ ■'■ ■. ■'' "■.' ::/'--.-^ -•■■■,..'■; ■.■..■■•■-■ ■•*" ^ '■■'■•■'•. ; ■■ ■. '*' * ■■l''^l''-^"-,.;' \.'i- , ^^1 ■■■■■■■■ ii HI f 1 ^ IHHj^H 1 Hf ■■^^^fc-N ' t' ,■ \ ■ . ' . ■■ ''.. '-^^H i ■■ yj i ■ ^^^^^^^^^^^^^^m ■■ .S ■. ~>' , 'f . # ■ '■^^^.: -■: J f ':{: /l: -'•^^^^^^^^^^^^ i 4 f r . .:■ ■'-'^:. \' ''^^^^^^^^1 f ^y * ^ ' ~4t^ V - r * -■ \ * • /, ' - agjlK/ ■ / " ■ '" ■'■■". \ A-, •-f ' .■--■ ■ A^