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I specially call the attention of Crown Land and Timber 
 Agents to this Manual, which has been prepared under ray 
 directions, to serve as a guide for them in the performance 
 of their duties. 
 
 e. J. FLYNN. 
 
 Commissioner of Crown Lands, 
 
 October, 1895. 
 

 *! 
 
1 
 
 MANUAL 
 
 Foa 
 
 Crooin liand aDd Timber 
 
 PART FIRST. 
 
 Crown Land Agents 
 
 Their Duties. 
 
 1. The pi incipal duties of Crown Land Agents are : the selHn'* 
 or leasing of public lunda offered for sale, the collection of arrears due 
 the Crown, the settlement of difficulties arising from conflicting' olaimo 
 the inspection of lands, and the protection of the public domain a"ain8t all 
 trespass and depredation. ° 
 
 2. Agents are bound to give intending settlers all the information 
 in tntir power, as regards the regulations respecting the sale of such lands 
 and the advantages as to settlement offered by the lands sought to be 
 I)urchased : pointing out, for instance, the quality of the soil, the means 
 ot communication for reaching the lots applied for, the kinds of timber on 
 them etc. In a word, they must oa much as possible, assist those who are 
 bonajide desirous of purchasing lots and enable them to obtain their lo- 
 cation tickets, 
 
 3. The law expressly forbids any direct or indirect understanding 
 betwten the agents and purchasers, by which the former might derive any 
 benefit from the sale of tlie lots. It also forbids their accepting any sum 
 ot money which might be offered them, for the purpose of allowing pur- 
 ehas.'rs to acquire one or more lots, and it prohibits their speculation in 
 public lands. 
 
 Any infringement of this r>"gulation would result in immediate for- 
 leiture of office. 
 
ir 
 
 .0. 
 
 Agents' Correspondence. 
 
 4. In correspon'Hni; witli thu DL^partmoiit of Grown liunds, agouts 
 must treat of only one subject in eacli letter. Tliero must bo as many 
 letters as there are subjects. They must, above all, avoid mixing up 
 in the same letter matters lalatini^ exclusively to Crown Lands with those 
 relating to Woods and Forests. Although some agents are both land and 
 timber agents, these two branches are entirely distinct, and it is of the 
 greatest importance, in order that no con fusion may arise, that each should 
 be the object of a special correspondence. 
 
 Agents should urge settlers, who deal with them or with the depart- 
 ment, to follow the same practice in their correspondence. 
 
 5. Every letter seat by the Department to agents must bo by them 
 entered in a special register, with the date of its receipt, a summary indi- 
 cation of the subject it treats of, and the date of the answer sent to it, 
 if any. 
 
 (>. Agents must take ir a book kept for the purpose a press copy of 
 all letters sent to the Department or to sottlor.s, being careful to enter 
 them in the index of their letter book, in order that they may be easily 
 found when wanted. 
 
 *7. It is also advisable for agents to keep before tliem, in pigeon- 
 holes or otherwise, the letters they receive from the Department or from 
 elsewhere. They must, in that case, number and classify the correspond- 
 ence by months and years, so as to avoid long and difficult search wiien 
 the letters have to be referred to. 
 
 All official communications respecting the Department of Crown Lands 
 must invariably be addressed to the Honourable Conimissioner of Crown 
 Lands. 
 
 Agency Books and Reports. 
 
 8. The principal books or registers used by each Crown Land 
 Agent are : 1 the land roll (ferne)-), 2 the receipt book; 3 the sales book. 
 
 1 Land toW (.terrier ) — This book, which is generally pre- 
 pared by the officers of the Department of Crown Lands and revised 
 by them, contains a complete list of all the lots offered for sale, in 
 numerical order and with an indication of the range and townships 
 and the superficies in acres !)f each lot. 
 
 2. Receipt book. — When a sale takes place and a payment 
 is made, the agent enters the same in this book, indicating whether 
 it is a first or subsequent instalment, the amount received, the in- 
 terest, fees, certificates etc., with a recapitulation, at the end of each 
 page, of the amounts received by him during the month. It is fr nn 
 this book, in which the entries must be made with the greatest accu- 
 racy and care, that the agent makes up his return of the operatioiis 
 of the month which he has to forward to the Departn, jiit. 
 
 T 
 
 i 
 
 11 
 
;t 
 
 .1 
 
 3. The sales book. -When the sale of a lot or p^rt of lot is ooo- 
 armed by the Departmeut, tho agont enters In thu book the number 
 ot the sale C vvhioh number U supplied by the Department), the name 
 ot the purchaser, the number ot the lot and range, the name of the 
 township, the number of acres and of the instalments paid to him 
 when the lot is not paid for in full. 
 
 The agent enters this sales' number in his land-roll in a ipeoial 
 column opposite to the number of the lot purchased. 
 These books are subject to inspjction each year. 
 
 9. All transactions, whether sales of Crown Lands or clergy lands 
 or collection of mstalments, must be entered in the order of their respect- 
 ive dates, the agent specifying clearly, in the column headed "Description " 
 the special brunch or service for which the amount is received, tho date 
 ot each transaction being inserted in the proper column. 
 
 10. The Crown Lands' agent must send in each month to the 
 w-'partment a statement or return of his operations. 
 
 The same obligation applies to Crowu Timber agents. 
 
 11. These statements or returns must be carefully drawn up and 
 the interest, it any be accurately calculated, showing the number ofyeara 
 and days tor which it is charged. ^ 
 
 Ore of the columns of the return must show the total amount of 
 each sale, with the capital and interest as distinct items, and the other 
 £*" aid""'^ Je«pectively specify what proportion of this amount has 
 
 12. In the co^e of new sales, it is necessary that the naires and 
 surnames, the occupation or quality ot the purchasers and their residencea 
 bo entered at length in the return, in order that they may be more read- 
 ily reterred to tor th^; issue of the letters -patent. 
 
 13. The agent must not forget that, whenever he receives money 
 either as a tirst instalment on the price of a lot or as a subsequent in-' 
 •stalment, or even for fees, he must, in hfs monthly return, always trive 
 tiie name of the person who pays, if it be not the purchaser himseli! as 
 wel as the name of tho latter. 
 
 The return must conclude with a general recapitulation of the 
 amounts received during tho month. 
 
 U. The agent must always send with his monthly return a letter 
 Ntating that he forwards his return fov the month of 
 
 15. The return may be sent at the end or at the beeinnina of each 
 month. ^ ^ 
 
 } 
 
 
— 4- 
 
 16. It is imperative that the return be aeot in monthly and any 
 irregularity in this respeot may result in the buspensiou from offioo or 
 even the dfismissal of the agent. 
 
 17. This return must be sent to the Department even when no 
 transactions have been effected by the agent. In the latter ease he states 
 the fact by writing the word NU on his return. 
 
 18. The return must be made in duplicate. One oopj is after- 
 wards, after beinc cheolced over, sent back to the agent who enters in his 
 books the corrections which the Department has thought prop, r to make. 
 
 Receipts and form of Receipts. 
 
 19. When agents receive money, either as a first instalment on the 
 priob of a lot or even for subsequent instalments, they must use the 
 printed forms of receipts supplied by the Department. 
 
 20. There is a special form fForm No. 1), with one of a series of 
 numbers, when the purchaser of a lot pays a first instalment. The agent 
 fills up this iorm, indicating the amount of the first instalment paid, the 
 date when he received it, the name of the purchaser, the number of 
 the lot and range and the township, afiix.es his signature at the foot and 
 hands it to the purchaser or his representatives, after detaching it from 
 the counterfoil or stub to which it is attached, and after having written 
 on this stub all the entries made in the receipt or location ticket given to 
 the purchaser. 
 
 21. Another form (No. 2) is used when the agent receives the 
 amount of a second or of subsequent instalments. This form also bears 
 one of a series of numbers corresponding to that on the stub. 
 
 22. A third form (No. 3) is used by the agent when payments uro 
 made to him for fees, certificates etc. 
 
 23. All these forms have on thuir face a number (one of a series) 
 corresponding to the number on the stub, and the series ^nust never be 
 interrupted or altered for any reason whatsoe'^er. 
 
 24. The agent must always keep before him the stubs of the re- 
 oeipts he has given and must further see that each stub, as already stated, 
 bears all the entries written in the receipt which he has rumittcd or 
 should have remitted. 
 
 Sale of Lands. 
 
 25. Lots must be sold at the price determined by the Department 
 and according to the extent specified in tlie lists sent to the ugeuts. 
 
 
 
 i 
 
— 5— 
 
 -i'll 200 acres to one and the 
 
 
 ftatne per- 
 wevcr 
 endeavour 
 
 20. Auents gbh 
 Hon provided wuch person be u t'athir of a family, They must ho 
 bo on thoir -uard u<;ainst persons who, under fictitious naiues, ende; 
 In purchase nioro than that quantity. 
 
 27. They are likewise forbidden by the regulations to sell to persons 
 under sixteen viars of airf. 
 
 28 If the agent has reason to believe, from information he has 
 received, that lots set apart for settlement are sought to be bought solely 
 for the purpose of cutting the timber on them and not for clearing or 
 cultivating them, he must report to the Department before consenting to 
 the sale, ** 
 
 The agent must also avoid selling lots forming part of limiu^ under 
 iicen^e on which there is merchantable timber. He mubt first obtain the 
 uuthoriisation of tlio Uepartment. 
 
 2i), A lot must always be hold to t". » applicant who has the most 
 right to it, that is to him who first applies .-nd offers to pay for it, 
 
 30 The a-ent is not obliged to accept an application for the pur- 
 cli!iS3 of a lot if It be not accompanied by tho first instalment exacted. 
 
 HI, In the case of these applications for the purchase of lots, espec- 
 ially when several arc for the same lot, the agent must act with the "reat- 
 est care and never let him-elf bo influenced by favouritism. '' 
 
 32. The agent is not authorized tu accept parts of instalments 
 when a lot is sold but only complete instalments. He is also forbidden to 
 receive lastal-uents on portions of lots when the lauer were not divided 
 ut the time of the sale, no subdivision of a sale being permitted. 
 
 33. On payment of the first instalment the agent hands the pur- 
 chaser a location ticket bearing his Hgnature on a printed and num- 
 bered form sent him by the Department, 
 
 34. The «ale of Crown Lands must be strictly limited to the lots 
 ottered fur sale and set forth in the lists or tables which have already been 
 or may hereafter be published, copies whereof have been or will be sup- 
 plied to the agents. If special circumstances compel him to depart from 
 this rule tiie agent must notify the Department, 
 
 35. The lots sold are subject generally,— with the exception of su- 
 gariesand hre wood lots,— to the conditions of settlement and must be paid 
 in hve yearly and etjual payments, including interest, which is calculated 
 i.n .«ucli ULstalmont irom the day of the sale to the date of payment. 
 
 30. In selling a lot and before giving a location ticket, the a^ent 
 must exact a ,yj|emn declaration from the purchaser, stating the latter's 
 
 \ 
 
age, the fiict that thu lot is not ocoiipiod and contains no improveuijnts, 
 that he does not buy "t merely for the purpose of cutting the tiuibar etc. 
 A printed form of this declaration is handed to each purchaser to bo 
 signed by him. 
 
 37. All Crown Land and Timber agents are bound to give votice, 
 every month, to holders of timber licenses of all sales of lots included in 
 their lipiits, or effected in the territ)ry cont lined in the leases of such 
 license-holders. 
 
 38. Crown Land agents, who are not at the same time timber agents, 
 must give the same information to the Or "vvn Timber Agjnt of their 
 division and the latter must in his turn communicate this information to 
 the license holders. 
 
 Lots not Specified. 
 
 39. An agent cannot sell o. lot not specified 
 
 40. If application is made for such a lot, the intending purchaser 
 must produce a p races- verbal of survey with a plan of the portion oi: the 
 lot which he wishes to purchase. The survey can, however, be made only* 
 in accordance with instructions from the Department. 
 
 The Department shall subsequently declare at what price and on 
 what conditions the sale can be made. 
 
 Li5t of lots for dale. 
 
 41. A notice, ot not less than thirty days, must be given of all lists 
 of Crown Lands advertized for sale, before the expiration ot which period 
 no sale can be effected. 
 
 42. The agents to whom the Department sends this notice must 
 give as much publicity as possible to the list of lots offered for sale, by dis 
 tributing them throughout the various townships of their agencies and by 
 posting them up in the most frequented places, such as at churches, court 
 houses etc. 
 
 43. Whenever it appears that a lot offered for sale should be struck 
 from the list for future decision, either on account of some special claim 
 or because it contains mines, quarries or other special productions, or be- 
 cause it would be suitable for military purposes or other public works, or 
 because it would be a suitable site for a village, mills or manufactorus, 
 or because it is unlit or generally unfit for cultivation, but ol some value 
 owing to the timber on it, or, finally, because it has previously been dispos- 
 ed of, the agents arc authorized to suspend the sale thereof and to notify 
 the Department, and shall send all necessary information in connection 
 therewith. 
 
 

 Division and subdivision of Lots. 
 
 45. Lots iu tlifl townships may be divided or subdivided in ono 
 direction or another, provided, however, the extent of each of these 
 divisions be not less than one fonrth of tlie lot divided. 
 
 4(). When the division of a lot is to b ■; effected — il' such division 
 be absoluti;!}- necessary — -it must be by (|uarters, thirds, or halves. 
 
 47. Wiien there is rerson to bjlieve thti'j a lot contains less than 
 the quantity of acres mentioned in the list, th; purchas.u' or party inter- 
 ested must deliver to th'i a'.^ent a prores-verhid and plan oi survey shovv- 
 i ml;' the exact area of such lot : which plan shall \m forwarded to the 
 Department to be examined and approved. 
 
 4S When lots are occupied l)y various individuals in irregular 
 portions, it is desirable that the parties coiU!3 to a mutu-i! understandini^ 
 between themselves, so tliat letters patent may be recjuired only for 
 regular half lots. 
 
 49. Letters patent for a lot measuring less than 50 acres are sub- 
 ject to a fee of $\ ')(l and when tlie sale is lor less than that quantity the 
 fee must be paid with the lirst instalment. 
 
 Transfers of lots Sold. 
 
 50. When a lot rhanges iuuuls, the agents may themselves, if re- 
 (piei'ted, draw up the (h>i'ds of t iMiisfer and assignment on the fin'ius sup- 
 plied by the Department. .V tee of fifty (U'lits for eacii of tlu^se deeds 
 must then be paid t) them in cash by the party interested ami the agent 
 nr St account for the same to the Dcnirtment. After ))eing drawn up 
 and signed by the interested ])arties. the deed or deeds of transfer must 
 be forwarded t(» the Department tor registration, withai'ee ofonedillar, 
 I he price of registration for each transfer 
 
 51. Il' t bese various fees be not paid, no action is taken as to the 
 ilfi'd," of 1 rausler. 
 
 5-!. Transl'ei's nflols snM mii-l be s^nt to the Depai'Inient for 
 I'l'vislial ion only after the anvus his osceriaiui'il tjiai, nil inslalmmts due 
 and all the roL'isI rat ion I'ers linvcbeen paid. lie iiiii-^l also asecrlain that 
 t lies ' tniM't'i'r de •■!< i'otil:ii i II > ell ii'lIc not ;ir(|iiiiaeil or pfi-foi'iiied • 
 ii'iiii^l'i'i iliM'cIs (■ uii.iiMiii'j :iii\' riiMi-'ji' nr cMiiiliriiMi shall 111' s(rici|v ri'l'iiM''! 
 for ii gist r;it i'Mi. .Nc\ cri hi'los< if there be ;mv s|t(M-i;i 1 reiisuii,- ot' iir'ji'in'v 
 aiil 'it' ]n|liH.- iiifercsi. i h" ( '.i:iiiiiis-ioiier iiri\. on I lii> speciiil ri-pori of 
 the au'iil, decide wiieiln'r a transfer s'.ionld be r<'L:'istei'ed. 
 
Improvements on Lots. 
 
 53. The purchaser of a lot is obliged to pay the value of the 
 improvements previously made on the lot by the person who occupied or 
 owned it. 
 
 54. By "value of the improvements" is meant the actual value of 
 the work done. 
 
 55. The refusal of the purchaser to pay the value of the improve- 
 ments made by the previous occupant or owner, is equivalent to a 
 default in the fulfilment of the conditions. Consequently such refusal 
 would be a sufficient reason for demanding the cancelling of the sale. 
 
 56. The valuation of " the improvements or work " may be made 
 by the interested parties or, if they do not agree, by arbitrators chosen 
 by them : or again, on application of the parties to the Department, by the 
 agent or by a forest ranger or by a surveyor, always at the expense of 
 the interested parties. 
 
 5*7. In agreat many special cases, the valuR.tion of certain improved 
 lots is left to the Department ; nevertheless it is a duty which 
 can be performed only by its agents. In such cases, as the respon- 
 sibility rests entirely upon the local agents, they must proceed to make 
 such valuation with much attention and prudence, being careful not to 
 favour any one nor to give too high a valuation which miglit turn away 
 or overcharge the purchasers, or too low a valuation which would reduce 
 the legitimate value of public property. 
 
 Visiting of townships and inspection of Lands. 
 
 58. Agents are obliged to visit their agency at certain periods of 
 the year. They must not, however, commence such visit before having 
 notified the Department and obtained its sanction. 
 
 59. If such sanction be granted, the agents must take advantage 
 of every opportunity which presents itself during the course of the visit 
 to take note of as many lots as possible on which the conditions of settle- 
 ment have been observed (if the fact has not previously been ascertained 
 or reported). These notes must be entered in the sales of the lots to 
 which they refer, to serve afterwards as data on which tho agent bases the 
 certificates of conditions having been fulfilled on such lots, which i e will 
 give to those who ask lor the same and un payment by tliem <»f tiie sum 
 of S3.00 for each certificate. ThisaTuount must be included in the agent's 
 monthly returns as received on account of public hinds. When it is to the 
 knowledge of the agents, without an inspection being necessary, that the 
 .settlement conditions have been duly I'ulfilled on a particular lot, they 
 
 r 
 
 
 \ 
 
t 
 
 must also exact a similar fee in giving the required certificate. They 
 inmt further take advantage of their visit to take note of the lots sold or 
 under lease which may have been abandoned or on which the settlement 
 conditions have been bonafde complied with, 
 
 GO. As it is necessary that the Department and, particularly, its 
 iigents, be in a position to give persons desirous of purchasing public 
 Isinds, accurate information as to the nature and quality of the land within 
 their agencies, the agents must, in inspecting the lands, classify them ou 
 printed tables supplied them for the purpose into the following' cate- 
 gories : " 
 
 1. Lots suitable for farming, divided into three classes : good, 
 average, inferior The tables contain a column for each uf these 
 deuominationo. 
 
 2. Lots which have some value, on account of the timber on 
 them, but are generally not suitable for iarming. 
 
 3. Lots not suitable for farming and the timber on which is 
 of little value such as fire-wood 1 jts, sngaries, etc. 
 
 4. Lots entirely unsuitable for farming and of but little or no 
 value for tha timber. 
 
 All inspection reports must invariably be made in the form of a 
 table and contain, in the column of remarks, a brief descripti'^n of each 
 lot, showing its advantages as regards the quality of the soil, the timber 
 on it, its position, proximity of roads, means of communication, etc. 
 
 61. In inspecting and valiung the lots reserved for villages and 
 divided into i^mall lots, the agents must be guided, not by the average 
 price of land per acre, but by the special circumstances which have led 
 to these areas of land being set apart and relative to their pnsent condi- 
 tions and in view of the resources which these lots off'er and the objects of 
 their settlement. The improvements made on each of these lots must be 
 the object of a special valuation. 
 
 Agents must also take advantage of the visit which they are author- 
 ized to make to the various townships of their agency to collect the arrears 
 due on the sale of Crown Lands. They must,' to that end, make out 
 accounts in advance which they will deliver to the Crown debtors. 
 
 62. If ;in agent has been entrusted with the duty of making a 
 special inspeetioti in connection with the purchase of lo^- or ot ascertain- 
 ing whether the conditions of settlement on one or mose lots iiavo been 
 fuUilled, he is entitled, to cover his expenses, to a sum of four dollars a 
 day during the whule time he is away from his residence un such inspec- 
 tion. This fee must be paid in advance by th • person applying for such 
 in.speoMon :iiid ih:' ;i-ent iijii.st iiceHiut J'l,- it t ) the I) partmeiit. 
 
 I 
 
 \ 
 
—10— 
 Contestations and Claims. v 
 
 U3. Agents must, as far as lies in their power, settle all difficulties 
 and claims relating to public lands and to woods and forests, in accord- 
 ance with the regulations and practice of the Department 
 
 (54. They shall forward to the Department a separate report on each 
 of these contestations, together with all papers and documents constituting 
 the proof on which they have based their decision. 
 
 65. In cases of contestations which they cannot decide themselve><, 
 agents may call for the direct action of the Department, setting fortli the 
 facts as they know them, giving at the same time their opinion and 
 indicating the best method to be followed for settling the matter and 
 doing justice to all parties concerned. 
 
 66. In certain special cases of important conflicting claims, it may 
 be necessary to have the contestation looked into within as brief a delay 
 as possible. If application be made to the agent, the applicant or applic- 
 ants must deposit in the hands of that officer a sufficient sum of money 
 to cover the pii uable cost of such investigation, say an amount of $4:M0 
 per day while occupied on this special duty. The agent must ac- 
 count to the Department for all moneys so received by him. 
 
 67. When none of the interested parties is in a position to pay 
 this deposit in advance, the agent may (provided it be a matter ot real 
 urgency and his other important duties do not suifer by it; proceed to 
 hold the investigation asked for : and, in such case, he must in his report, 
 establish what sum is to be charged to cover the expenses against the lot 
 which is the object of the investigation ; such amount shall be paid with 
 the following instalment of the purchase price, or before the issuing of 
 letters-patent if the purchase price is paid in full. 
 
 68. Any party who considers himself aggrieved by the action of 
 the agent on these conflictin claims, inspections or valuations has the 
 right to have the case re-considered by applying to the Commissioner of 
 Crown Lands. These appeals must, however, be made, as a rule, througii 
 the agent, and not be encouraged except in cases of manitest error or 
 injustice. 
 
 Letters Patent. 
 
 60. When a settler wishes to obtain letters patent fur a lot, the 
 agent must apply for the same to the Department by special letter. 
 
 TO. The agent must not forget, either, that the letters patent can 
 be issued only when the price of the lot is fully paid and on production 
 of a certificate establishing that the settlement conditions have been 
 fulfilled. 
 
-11— 
 
 If the agent has not the necessary information to enable him 
 to give his opinion on the two latter points, then an inspection must first 
 be made at the expense of the applicant and such inspection shall be 
 made either by the agent, by a forest ranger or by a surveyor. A report 
 of such inspection shall be sent in to the l)epartment. 
 
 71. This certificate of settlement conditions must be signed, either 
 by the agent or by tlie forest-ranger, by a surveyor or by another 
 person specially authorized by the Department. 
 
 Cancelling: of Sales. 
 
 When the agent recommends the cancelling of the sale of a lot 
 
 T'y 
 
 he must in the letter which he sends to the Department (with a printed 
 form) give the reasons for which such cancellation is demanded : that is to 
 say whether it is on account of non-fulfilment of settlement conditions, 
 default of payment., etc. 
 
 73. It is understood that the person applying for the cancelling of 
 the sale of a lot must first have the inspection, necessary to establish 
 whether the settlement conditions required by law have been fulfilled, 
 made at his own expense by the agent or forest ranger. 
 
 74. As soon as the cancellation of the sale of a lot is advertized in 
 the " Ofiieial Gazette " the Crown Lands agent must notify the occupant 
 or purchaser by letter or post card. If this notice can not be given, 
 owing to the absence of the person against whom the cancelling of the 
 sale is solicited, the agent must mention the fact in the certificate which 
 he sends to the Department. 
 
 Squatters. 
 
 75. Settlers and all other persons occupying public lands without 
 authority must, when the opportunity oifers, be notified that such occupa- 
 tion confers no rights upon them and that the onl^ way in which they can 
 retain the property in question is by purchasing at once. 
 
 7t). To obviate difficulties which may arise, no lot on which a squat- 
 ter shall have made considerable improvements, which the agent shall 
 ascertain by himself or by others, can be sold to any one but the squatter 
 himselt. If the agent considers that he should act differently he must 
 first notify the Department. 
 
 77. If tlie squatter wishe« to purchase the lot on which he is set- 
 tled, he must pay tlie occupation rent for the whole time he has occupied 
 the lot, together with the price of the lot by yearly and equal payments. 
 
 Free Grants. 
 
 78. When the head of a family of twelve children applies to the 
 agent for a fiec grunt of one hundred acres, the latter shall communicate 
 
—12— 
 
 with the Department and forward to it all the documents establishing the 
 righ'j of such head of a family to such free grant. 
 
 79. If the application of the head of a family is granted by the 
 Department and the choice of the lot has been made, it is the duty of 
 the agent to notify the Department whether the lot is suitable for farm- 
 ing, whether there is merchantable timber on it and, if so, what quantity. 
 
 Accounts, Claims, etc. 
 
 81. All the accounts of agents against the Department must be 
 sent in duplicate and made out separately for each particular expenditure. 
 
 82. Accounts for agents' travelling expenses must be made out 
 according to printed form No. 3. 
 
 83. Agents must not, in any case, retain out of their receipts any 
 amount whatever for any claim or account which they might have 
 against the Department either for themselves or tor others ; they must 
 notity the Department and when their claim is anmitted, the amount 
 claimed will be put on their credit and a cheque be sent to them in pay- 
 ment thereof. 
 
 84. No expenditure will ba admitted unless it has been previously 
 authorized by the Department. 
 
 85. Postage paid by agents on letters sent to them on official 
 business shall be repaid them. They must therefore send in every three 
 months, at the end of March, June, September and December of each 
 year, a return of the postage so paid by them and the amount paid for 
 each letter. These accounts must be certified. All letters so paid must 
 be preserved in the office and produced, if necessary. 
 
 86. Agents must not charge the Department for postage on the 
 letters they send unless they are written by the order or in the interest 
 of the Department or or of the agency. 
 
 Fire-wood Lots. 
 
 87. The agent cannot sell any fire-wood lot without fivst obtaining 
 authority from the Department. He sends in a special application to the 
 Department and if the latter authorizes him to effect the srle, an inspec- 
 tion of the fire wood lot which is to be purchased must then be made by 
 the agent, or by a forest-ranger or land surveyor at the expense of the 
 person applying for the lot. 
 
 88. From the report sent to it by the agent the Department will 
 determine the price of the fire-wood lot and communicate its decision. 
 
 SO. The price of fire-wood lots is determined by orders in-counoil, 
 copies of which are sent to the agents. 
 The price is always payable in cash. 
 
I 
 
 t 
 
 —13— 
 PART SECOND 
 
 CROWN TIMBER AGENTS 
 
 The Law. 
 
 90. The law governing the administration of woods and forests is 
 contained in section 5, chapter G, title 4, of the Revised Statutes of 
 Quebec (articles 130!) and following) as amended and in certain ordors- 
 in council, consolidated in 1892 under the title of •" Revised Regulations 
 of the Department of Crown Lands, Woods and Forests Branch." Since 
 this consolidation, new orders-in-council have slightly altered these regu- 
 lations. " 
 
 9L The first duty of a Crown Timber Agent is to know the law 
 and the regulations. He must make himself familiar with them and note 
 all amendments which may be made to th^m. 
 
 92. Letters or circulars from the Department must also receive 
 special attention from the agent who must keep them together in a 
 special book with an index, so as not to forget the instructions they con- 
 tain and to follow them. 
 
 The A§:ent must know his Agency. 
 
 93. When he has made himself thoroughly acquainted with the 
 law, the agent will see how necessary it is for him to know his agency well 
 with reference to the timber it contains. He must know the extent of 
 wooded territory it covers, the kinds of timber on it ; what part of ter- 
 ritory is under limber license and what part is vacant ; the lots occupied 
 without title or under location tickets and the circumstances of such lots; 
 whether the settlers are ionajide working at their clearings, how much 
 work they have done, etc., the saw-mills in it and th-^ places whence they 
 get tiieir supply of saw-logs. 
 
 All this knowledge is necessary to enable him to properly apply the 
 
 law and the regulations. 
 
 Lumbering Operations. 
 
 94 The agent must keep himself posted a.s to all lumbering opera- 
 ions in his agency. Not a single infringement of the law must be over- 
 noked. The Department reliis upon liim to see that all the timber cut 
 his agency be dealt wilh according to law and that net a single piece 
 ^ _ timber sultject to stumpage dues be taken olf it without his knowled"'e. 
 The agent iuu.^r therefore cunstanily watch over lumbering opera tions^of 
 all kinds, to [irevent unlawful operations and collect the dues at the proper 
 tiui'. He must get lull reporLs (.l";.!l tlie timber cut io his a-ency, cither 
 
 tion 
 look 
 in 
 ot 
 
—14— 
 
 by license-lioldors, by settlers on thinr ciearinu,s, or in trespass on (Jrowii 
 Lands, to apply the law and n'ii,ulations as tlie casu may be. Ho is also 
 supposcil to keep hiniseli' int'ormeil as to tlie (|nality, kind, dimensions and 
 destination of thetimbei', the names ot the lumberers, etc. (Art. IT It.; 
 
 Contraventions and Prosecutions. 
 
 515. All timber cut without authority on Crown Ijands is sul)jo('t to 
 .seizitros and coniiseation. 
 
 l)(i. When an aj^ent learns that timber has been cut In contraven- 
 tion of the law lie must at once notify the trespasser to stop. If the 
 order is obeyed, the a<ient may allow the timber to be removed on imme- 
 diate payment of double fees and of the costs incurred for stopi)ini:' the 
 trespa.-s. 
 
 97. If the trespasser persists in cutting' timb>'r or refuses to inune- 
 diately pay double t'ees and costs, it is the agent's duty to seize the 
 timber and report without delay to the deiturtment. (Art. ."51, "Ili, '■>'•> 
 and :!4 11. ) 
 
 Seizures. 
 
 1>S. lieforo ertectini;' a seizure, tlu'. ajiont must obtain the alhdavit 
 of one or more persons accordini>- to Art. VA'Ii 11. S. Q. establishinti' the 
 ■fact tiiat a certain (juantity of timber has been cut without authority on 
 public lands and describing' where the timber is. The seizure is niatle by 
 marking the timber with the nuirk^^"\. Persons in poss-jssion oi' the 
 tind)er are notified of the seizure and | the removal of t,lie timber is for- 
 bidilen under penalty of the law. ' 
 
 Stumpag-e Dues. 
 
 ;M). All timber is presumed to be ,-ubjeet to stiimp.iiic du 's inilil 
 pi'oof to the contrary is adduced. 
 
 'I' he agent must notify i)crsnns eutting timl)er in his agency that dues 
 will be charged on each piece or timber found in their possession. To 
 avoid paying the diies. they must establish to his satisl'action that the 
 timber is not I'Ut on public lands, indicate the lots on whie.h it was cut. and 
 state the e.xact number of pirces of wood cut on (jacii lot or part of n lui. 
 The agent has foi'ms of sworn stateuuMits to faeilitat<' tliis proof. 
 
 IDU. The agent must e.xact from each [terson cutting tiuib'r in hi- 
 agency a detailed statement, under oatli, of all tlie timlier cut. by liinnn' on 
 hi^aecount. botli under licruse and otherwise, ( Ait, 1 1' ;iiid foibiwing II. ; 
 
 Hh , W'helhei' it 111' I'lir the jmiiji..-.- nf i| -i iTiiiinili'j I he tul;il i|U:oi- 
 
 I ity cil t iiiilier cut nr nf di-t in^iiishiiT,^ the t imbcr .■\rnipi iVom due-, it i« 
 \ery impoic.-nit lh;it the agent >lioiiK.[ ubtaiu witliuiU fail these .-lattnienl- 
 and declarations and ascertain their accuracy as far as possible. 
 
 1 
 
—15- 
 
 
 Returns by License-hoiaers- (Arts. 12 nod following.) 
 
 102. The better to enable license-holders to account to the agent 
 for all the timber cut, the Dcpartmcint places at their disposal various 
 forms, especially shanty- books, which they must take care to have regu- 
 larly kept by the foreruen or persons in charge of the various lumbering 
 operations. In this book the number ot pieces of timber cut is to be 
 entered day by day. At the close of the operations the person having 
 charge of the book must attest its accuracy on oath. 
 
 103. It is the strict duty of license -holdiirs to see that these books 
 be kept regularly and sworn to without delay at the eod of the lumbering 
 i^eason, and to send them immediately to tne agent with the general report 
 of their operations as required by art. 12 and following of the regulations, 
 
 104. It must be thoroughly understood that this duty of collecting 
 the shanty-books and handing them over to the agent with all the other 
 accounts and statements required and of complying generally with the 
 provisions of the above articles, devolves upon the lumbermen interested, 
 under all the penalties of the law, and the Crown Timber Agent must 
 make this known to them by all possible means. 
 
 105. It is entirely irregular for the forest-rangers of the Depart- 
 ment to spend weeks and months in collecting, with great difficulty, these 
 books and sworn statements which the license-holders are the first inter- 
 ested in producing without delay. 
 
 106. The agent must therefore, before the opening of the lumber- 
 ing season, provide himselt with all the books and forms which the Depart 
 ment places at the disposal of the lumbermen and make a judicious distri- 
 bution ot the same amongst the license-holders in his agency, calling their 
 attention every time to the obligation imposed on them of keeping these 
 books, of having them sworn to, of collecting and sending them in to the 
 agent as above stated and generally of making all the returns required by 
 law. At the close of the lumbering season the agent must insist upon 
 those in default doing their duty and he must report any neglect or 
 rel'usal to the Department. 
 
 Forest-Rangers. 
 
 107. For the purpose of obtaining all the information required as 
 to lumbering operations, the Department places at the disposal of the 
 agent forest rangers who are entitled to a certain remuneration per diem 
 when they perform their duties. Of course their services are not as a 
 rule required throughout the year, but during the lumbering season and 
 for a longer or shorter period according to the extent of the division under 
 their charg.' and ot the operations they have to watcii. (^8ee Instructions 
 to Forest-llanuers.) 
 
 lOH. Strict supervision on the part of the agent is absolutely 
 recjuircd in this connection, to avoid unnece^ssary expense. The agent who 
 
-16- 
 
 is supposed to know the paitioular oircunistanocs and requiromonts of \\\h 
 agency, must employ his forest-rangers with discretion, give thorn pio- 
 oise instructions, provide them with a list of the lots under patent and of 
 the lots under iooatiou-tickeb in the division under their charge, etc., with 
 the view of obtaining all the information ho needs for drawing up his 
 various reporfs and generally for applying t,ho law and the rogulations. It 
 is therefore for him to choose the proper time f jr putting them on aotivo 
 service and for recalling them so as to avoid all unnecessary expense ou 
 this head. 
 
 lOi). Before putting his forest rangers, on duty, the agent ntust, 
 always come to an understanding witli the D.-partment. 
 
 Forest-Rangers' Accounts. 
 
 no. — The Department requires that the forest-rangers' ucoounts be 
 cheeked and approved by the agent. In fact as the latter has requirod 
 their services, given the instructions, received tlie reports on the work 
 and knows the local oirounistanoes, he is better able to chick these uo- 
 counts. The ag nt must be in a position, if necessary, to justify his 
 approval of accounts. 
 
 Agents' Reports. 
 General He.markh. 
 
 111. As the Crown Timber Agent serves as intermediary for 
 Departmental business with the persons in liis agency, he must endeavour 
 to facilitate the settlement of the same. From the information he obtains 
 by himself or through his forest-rangers, he must make out and diligently 
 forward, within the specified time, the various reports which the Depart- 
 ment requires him to make. 
 
 1 12. There are very complete forms for all these reports. The 
 agent has to study them and give clear and precise answers to all the 
 questions they contain. All reports are mad; out in duplicate; tho ag'uc 
 keeps a copy of each and classifies them by order of date for referunco 
 when necessary. 
 
 118. All the oolumns of figures, the (juantitiesand values, mast be 
 added up at the bottom of each page and the amounts carried over to the 
 next page. 
 
 All reports must bo dated, be signed by the agent, bj carefully folded 
 and bo endorsed according to the form. 
 
 In the case of the transfer of a limit, the name of the person obtain- 
 ing the transfer is entered in the subsequent reports with mention of the 
 person who has grantad the transfer and the date of the sime. 
 
 Monthly Returns. 
 
 114. These returns must be sent in to the Department within the 
 five days following the end of each month : 
 
 Foa.vr 4. — Detailed statement of amounts collect kl for ground rent 
 and licenses granted during the month. 
 
 J 
 
•17- 
 
 
 Poem B. — Return of timber* dues collected during th«J month on the 
 timber of various kinds. This statement also shows the dues accrued and 
 not collected 
 
 In the case of timber out in trespass the amount of ordinary dues is 
 shown in the column of dues, and on the following lino the amount of the 
 penalty imposed is entered. 
 
 Form 8.— >^tatement of amounts deposited to the credit of the Qom- 
 missioner of Crown Lands in the Bank of Montreal or its agencies during 
 ihu month by thu persons whose names Qgure in tite monthly returns and 
 who reside in the vicinity of one of the branches of the Bank of Muitt 
 real. These payments must necessarily agree with the amounts enti>rod 
 in the monthly returns. Tiiis return is made out only by the agents to 
 whom it applies. 
 
 Form 5a. — Riturn of timber dues collected during the mouth and 
 applicable under article 1342 R. S. Q., to the payment of the balance of 
 thu price of the stilers' lauds on which tho timW was cut. This article 
 1342 reads as follows : 
 
 " 1 342 . No timber dues are to be exauted on wy timber out by settlers on lota 
 regularly acquired by looatioa ticket from the Grown, and which are paid up iu 
 full, provided suob lots are occupied in good fititb and the settlement duties 
 necessary for obtaining lettera.patent are performed thereon. 
 
 " (6) Timber dues, as fixed by the regulations of the Department, are how. 
 ever exacted ou all timber out, fur the purpose of oleariog, by Bottlers residing on 
 lots regularly acquired by location ticket from the Orown and which are not paid 
 for in full, and the proceeds of suob dues are impute^l upoo the balance due in 
 capital and interest upon the price of the lot for which they are paid in, up tu the 
 amouut of such balance, and the surplus, if any, shall be returned to such settlors, 
 should the Lieutoaant'Governor in Council so determine. 
 
 ^0) In tbe case of settlers who have heretofore not taken out their location 
 tickets, but who are occupants in good fiiith of lots belonging to the Grown, and 
 ou which they have purformed the settlement duties required l>efore the issue of 
 letter8.pateat, tbe Lieutunant-Ooveruor in Oouooil may, in his disoretioo, impute 
 the timbor dues, chargeable on timber cut by suoh occupants in the prooesti of 
 clearing only, upou thu sum due the Grown for the price of such lots and the ooou> 
 pation theruf, and may return the balance of such dues, if any, to such oooupants.'' 
 
 To make out this report properly, the agent must be thoroughly 
 ao(j[uaintcd with the law. He must state in the return that all the con- 
 ditions re(iuired for such imputation have been fulfilled and in particular 
 that the timber was out in thu process of clearing and for the purpose of 
 settleiuHut, He must first obtain from his torest-rang<)rs or otherwise all 
 tho iofurmation he requires for making out this important return accurately. 
 
 Annual Returns. 
 
 115 These returns must be sent in to the Department in tho first 
 fifteen days of January, exov'pt form 4a. 
 
 K()a.\i 1. — Return of timb r licenses granted during tho year. This 
 is a compilation i»f the monthly returns, form 4. 
 
 FouM 2. — Return showing; the quantity of timber of all kinds out 
 during the yuar, the amount of dues uucrued on such timber the amouut 
 
—18— 
 
 of dues oolleotod, and tho amount of duos aooruod and not oolleotod. This 
 18 a compilation of the monthly returns,' Form 5. 
 
 The number ot log8 remaining in thti riveri must bu mentiomid in a 
 marj^inal note. 
 
 Form ;i— Return of outstanding timber dues with a statement of 
 the reasons which have prevented their eolleotion. 
 
 Form Ij^. — llotur, of outstanding' ground rents 
 
 Form 4a. — Statement of amounts due for ground routs and tire tax 
 on the various limits for the season about to oommenou. (Art. 4 K.) 
 ^^ This report must be sent in to the IX'partment in the tlrst w.ek of 
 ^.&J and the agent must at the same time send. the uooounts for ground 
 rents and Are tax to the proper persons. 
 
 Form 10.— Return of the limits for which theground rent has not 
 been paid for the current season, ending tho iiUth April foUowin- tho 
 date ot the return. 
 
 Form 11. -Return of timber out, made up from tho sworn state- 
 mentii ot license-holders m accordance with articles 12 and folIowin<' of 
 the regulations respecting woods and forests. * 
 
 This report must be accompanied by the statements in question 
 which are made out in duplicate according to a special form provided by 
 the Department and with which the agent must see that the license 
 nolders are supplied in proper time. 
 
 Special Return. 
 
 lia. Form 4^.— A special return made out after every sale cf 
 timber berths. It sets forth the limits sold, the price paid, etc., etc. 
 
 Quarterly Accounts. 
 
 117. Form (i.— The debit side must contain the amount of collec- 
 tions tor the quarter according to the monthly returns ; the total for each 
 month 18 sufficient. The agent must also enter in it any other sum he may 
 nave received m his capacity of Crown Timber Agent. 
 
 On the credit side he must enter the total amount of the bank dei osit 
 oertifacates and the amounts remitted by him to the department for each 
 month of the quarter. 
 
 Licenses— (Art. 4 and following R.) 
 
 118. The agent makes out the licenses to cut timber on the printed 
 terms which he receives fiom the Department. He makes out three 
 copies; one for the license-holder, another for the Department and the 
 third for his ofhoe. (Art. 30 R.) 
 
 1 19. The agent must obtain special authorization trom tho Depart- 
 ment in order to grant a new license. Every application for a license 
 received by him must be forwarded to the Department. 
 
 _ 120. Before renewing livdnx^s already granted, the agent must ascer- 
 tain that the holders of such lJeen;-:38 have complied with all tho re(iuire. 
 
 1 
 
■19— 
 
 IM 
 
 nionts of tJio law. If (ho;o be any (l<aibt, he must consult the Department. 
 
 121. The viosciiption of tin- limit on the back oi' the license 
 riiiuircs particular caro. It Hj)(cilit'« tlio ranges and lots in the surveyed 
 lownHliip.i and it is of the {greatest iniportunuo that no lot be contained 
 which shi»uhl not bo iii it. It i.s for the purpose ol avoiding errors of this 
 kind, the conseciuences whereof may bo very aeriou.s, that the Crown 
 Timber agent n»ust keep himself posted as to all sales and cancellations of 
 .sulcH of lots. For that j)urposo the Crown Land agents must, each month, 
 notify till '-own Timber agent within their respective agencies of the 
 Kiles of lots made and approved by tiio Department as vvellas of the can- 
 cellations of sales of lots. The Crown Timber agent on his part is obliged 
 1 1 inform the license- holders of such bales and cancellations and ho must, 
 when the licenses are renewed, withdraw or insert such lots, as the case 
 may be, and calculate the superficial area of the limits accordingly. 
 
 122. Licenses are numbered according to the order of their issue 
 from the 1st May to the 30th April. 
 
 Registers of Licenses. 
 
 123. The Crown Timber agent must keep a register in which are 
 tjntered all the licenses issued in his agency with mention of the transfers 
 effected. 
 
 This register, as well as the plan of the limits under license and of 
 vacant lots, is open to the public. (Art. 27 II,). 
 
 Receipt Blanks. 
 
 124. The Department supplies the agent with books of receipt 
 blanks which are immbered and have an annex or counter foil. Every 
 receipt giv. n by the agent for timber dues, ground rent, etc., must be 
 numbered and copied on the annex which bears a corresponding number. 
 
 1 his book is really a receipt-book which enables the agent to make out 
 his monthly returns to the Department. 
 
 Making out Accounts. 
 
 125. Th'3 duty of making out accounts for ground rents, tire tax and 
 timber dues devolves upon the agent. 
 
 The accounts are made out in triplicate. One is sent to the Depart- 
 ment, the other to the debtor and tiic third remains at the agency. 
 
 12(5. Accounts for ground rents and fire-tax must be sent to the 
 licen.so holders in the tirst week ol May. (Art, 5 II ) 
 
 12'. Accounts for timber dues payable on t!ie 30th November must 
 bo made tait and stMit without delay as soon as tho lumbermen have for- 
 warded to the a^eiit the statements re(iuired by articles 12, 13 and fol- 
 lowing of the regulations on or befoie the 30th June, The agent must 
 insist upon (jbtaining the.se statements from the license-holders and at 
 
-20. 
 
 once inform the Department if there be any default on their part. These 
 statements must be carefully compared with the reports of the ibrest-rang- 
 ere in order that the accounts may be made out as accurately as Dotsible 
 ( Art. 26 R.) ^ ^ 
 
 Ledger. 
 
 128. The agent must keep a book in which ho opens a separate 
 account for each license- holder or for any other person cutting timber in 
 his agency. 
 
 129. As he sends the accounts, of which he keeps copies numbered 
 and classified by order of date, he enters the amount of each lumberman's 
 account to his debit, with a note of reference to such account. 
 
 All payments made in money or by noty are entered to his credit. 
 
 Lands and Forests. 
 
 180. Matters connected with the sale of lands and matters connected 
 with woods and iorests must be dealt with separately and be always the 
 object of sepjirate communications with the J)epartment, as if matters 
 containing two different departments were concerned. 
 
 131.^ Thus, for instance, the services of a forest-ranger for the ins- 
 pection of a lot and his service' %• supervision over lumbering operations 
 are two different matters and *epaiat(t account must be made out for 
 each of such services. 
 
 Remitting moneys to tlie Department. 
 
 182. All letters containing bank-notes, clieques, drafts or other 
 securities mu.st be registered by the agent at the post office where the 
 same are mailed. 
 
 138. When there is a bank in the place where the agency is 
 situated, the agent must deposit his receipts there as they come in and 
 remit to the Department monthly by choqae to tho order of the Cojumis- 
 sioner of Crown Lands, together with his returns or statentents, but in a 
 separate envelope, with a letter of transmission to avoid the cost of postage 
 for the registration of such returns or statenunts. 
 
 134. If, during the course of the month, one or more considerable 
 amounts are paid to tiie agent for timber dues, ground rmtsor otherwise, 
 he nnist not wait until the end of the montli to lemit tlie same to the 
 Department but must remit these amounts as soon as possible witii an 
 explanatory letter 
 
 185. It is preferable, when possible, that tliese amounts be deposited 
 in the bank by tlio persons paying the sai-'e and to wliom the bank delivers 
 a deposit certificate which is remitted to the agent by the depositor. 
 
 18(). Wlien the agent .sends remittances to the Department consist- 
 ing of cheques payable to his order, lie must, in every ca.so, endorse tliem 
 ^^ the order of the Commissioner of Crown I.ands. 
 
 By order, 
 
 K. 10, TACHE, 
 Quebec, 15th October 1895. Assi,stant-C(Miimissioiier.