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New York 14609 USA SS (716) 482 - 0300 - Phone = (716) 288- 5989 -Fox ••1,4 ^, :^w ■ ■ ■ • V^ ,-i.A . ■ ?555.S> m^d ^■■^ ittk$ M Regulations ■ I I % '■''fi-l ; > .» MESS utb BattaH0ii of wt m, ' , *— > — ' mim- Gift of Heed cf tho Lake Historical Society RULES and . . ♦ . REGULATIONS OF THK O^rgeants* iV\ess OF THK XIII BATTALION OF INFANTRY. SERGEANTS KESS HAMILTON Grikkin 8t KiDNRR, Printkrs. 58 KiNCi William St, ILTON PUBLIC UBRAKi \ mi-. . HAMILTON PUBLIC LIBRARY NOV 5 1965 CORX I 4 'I \ •m,. "' RULES and REGULATIONS OF The Sergeants' Mess or THK XIII Battalion, A. M. ARTICLE I. The^ Rules and Regulations in the Queen's Regulations, relative to Sergeants' Messes, to be complied with as far as they can be applied to the Auxiliary Forces. ARTICLE II. NAME. The Sergeants^ Mess of the 13th Bat- t&lion of Infantry* ARTICLE in. OBJECT. The objects of the Mess shall be : 1.--T0 stimulate mutual interest in the efficiency and welfare of the regiment. ..^-^' V 2. — To preserve and cultivate Iriendly regard amongst the members. ARTICLE IV. NUMBERS. I.— All Sergeants of the Regiment, as per standing orders of the Regiment, must be members of the Mess. 2.— They, upon promotion, will sign an agreement in a book, which shall be kept in the Orderly Room, declaritig their intention to faithfully observe all rules governing said Mess. 3.— There shall also be "Continuing" and " Honorary " members. 4.— There shall be two classes of Con- tinuing members, viz : (rt). One who is a member of the Mess, who, on leaving the Regiment and being in good standing in the Mess, shall, on a written request by him to the Secretary and on a majority vote of those present at any regular meeting,', continue his mem- bership in the Mess, subject to the approval of the commanding officer. (b). One who is a member of the Mess as per Class A, Section IV., but who resides at least ten miles outside of Hamilton. During the period of such non- .. Con- residence his fees are to be remitted, but immediately on the return of any such member within the ten mile limit, he will revert to Class A, Section IV, the election same as Class A. 5.— First, Honorary membershipshall be conferred only upon such persons who may, in the opinion of the memhers, for some special reason, be considered en- titled to such distinction. Second, Honorary members must be recommended by tlie iVjard of Manafje- ment. Third, Any rej^ular member of the Mess desiring to brino^ forward a candidate, must notify the Secretary of the Board of Management in writing, giving full par- ticulars in regard to such application, which, if entertained by the Board of Management, is placed in the circular calling the next monthly meeting, and will then be voted upon by ballot. A majority vote of members present, together with the approval of the Commanding Officer, is necessary for election. 6.— Continuing or Honorary members shall have no voice in the government of the Mess, but shall be held strictly accountable for any breach of its rules or regulations by them. \ ARTICLE V. FEES OF MEMBERS. I. — Every Sergeant on joining the Mess shall pay an entrance fee of One Dollar, and thereafter every active member shall pay an annual fee of Two Dollars, payable in the first quarter of the year. 2. — A Sergeant having been promoted during the last three months of the year, shall pay his yearly fee after the first of the folio win g year. 3. — Continuing Members shall pay an annual fee of Two Dollars in advance. 4. — Honorary Members shall be exempt from all fees and assessments. ARTICLE VI. OFFICERS OF THE MESS. I. — The Officers of the Mass shall con- sist of President, Vice-President, Secretary and Treasurer. 2. — There shall be a committee, to be known as the Board of Management, to be composed of the Officers and other three members of the Mess. 3.— There shall be two auditors, who shall audit and examine the Mess accounts annually, or when considered advisable by the Board of Management. ' 4' — The Sergeant-Major to be ex-officio member of all committees. an e Mess Dollar, ;r shall »ayabte )moted e year, first of >ay an ce. !xempt 11 con- :relary , to be , to be • three >, who :ounts ible by ARTICLE VII. DUTIES OF OFFICERS. President. I. — It shall be the duty of the President to preside at all meetings of the Board of Management. 2. — He shall neither move nor second a resolution, and shall have no vote unless there be a tie, then he shall h? j a casting vote. In case of a disputed vote, he shall call for a fresh vote to be taken. 3. — He shall at the monthly meetings of the Mess (hereinafter provided for) answer all questions and explain all matters in connection with the management of the Mess. 4. — He shall at the Annual Meeting of the Mess hand in a report, showing the position of the Mess for the past year. 5. — He shall see that the Officers and Committees perform their respective duties. 6. — He shall sign all checks in conjunc- tion with the Treasurer. 8 Vice-President. I.— It shall be the duty of the Vice- President to assist the President, and in his absence to perform his duties. Secretary. I. — It shall be the duty of the Secretary to take minutes of all meetings, to take charge of books pertaining to his office, conduct all correspondence and keep copies of all letters written, andfile those received. ^ 2. — He shall keep a register containing an accurate list of all the Mess chattels and property, with the value of each article set opposite thereto, and also all insurance policies, etc., with the date of their expiration, and shall place before the Board of Management, such policies, at a meeting at least one month before the date of their expiration, to be dealt with. 3- — He shall have a correct list of the members with their addresses, both busi- ness and private, together with date;* of their promotion, in the Mess rooms. 4- — He shall have a correct seniority list posted in the Mess-room. 5. — He shall, on receiving from the Treasurer, a list of dues and assessments and ocher charges, notify each member of . his indebtedness. * .11 .11 9 6. — He shall itk *^ify all members of Special and Annua Meetings in writing or printed form. 7. — He shall have a small Notice Board, said Board to be hung up in Mess- room at least one week before regular meetings. This shall be sufficient notice of all monthly meetings. 8. — It shall be his duty to see that all members sign in a book, a receipt stating that they have received a copy of the rules and by-laws, and agree to abide by them. Treasurer. I. — It shall be the duty of the Treasurer to take charge of all the finances of the Mess. He shall receive from the members 2. and give a all dues and assessments, receipt therefor. 3. — He shiill deposit in a separate Bank Account in some chartered Banking Institution, named by the Board of Management, all sums amounting to Ten Dollars ($10.00) and upwards. 4. — He shall take charge of all accounts against the Mess, shall pay the same when passed by the Board of Management, shall obtain a receipt for each oi such payments and file the same with the accounts ; all accounts of the Mess of $5.00 and over to be paid by cheque. 5. — He shall furnish the Board of Man- agement each month with a list showing the indebtedness of each member. 6.— He shall, on receiving instructions from the Board of Management, hand a list of all members who are in default for dues, assessments and other charges to the Secretary. 7.— He shall lay before the Board of Management, each three months, a state- ment, showing the amount of cash to the redit of the Mess in Bank, also the amount of cash on hand not deposited. 8.— He shall at all times have his books ready for inspection by the duly appointed auditors, and shall attend before them when required. ^ Q.—He shall have ready for the Annual Meeting a Statement, duly audjted, giving in detail, assets and liabilities, receipts and disbursements for the year ending 31st December previous. ARTICLE VHI. DUTIES OF COMMITTEES. Board of Management 1.— In the absence of the President and „.„^.5,j^^ ^5^^ ut^aiu sji iTianagement shall elect a chairman;>ro/r»i., with limited powers. I I I \ II I I f J 2.— The Board of Managemert shall have the custody of all the property of the ATA C Sft 9 • 3.— They shall examine all accounts and no liability shall be incurred, nor bills paid, without their consent and approval to be ratified by the Mess when such bills or accounts exceed the amount of $5.00. 4.— They shall meet on the first Monday in each month, or as often as they con- sider the interest of the Mess requires. Five members shall form a quorum for the transaction of business. They shall keep minutes of all the meetings, and bring- same before the Mess at its monthly meetings. S.—They shall have the entire Manage- ment of the affairs of the Mess, with fuit power to take whatever steps they deem advisable in its interests, provided, in so doing, they do not in any way infringe any of the provisions of this Constitution and oy-Laws. •6. -They shall cause all articles of the Constitution and By-Laws, passed* or amended, and notices of all by-laws repealed, to be posted up by the Secretary in the Mess-room from time to time, and they shall enforce the observance of the same, as well as the provisions of this Constitution and By-Laws. 12 7' — They shall have power to invest any •surplus fund of the Mess in such securities as they may think fit, subject to the approval of the Mess. 8. — They shall be responsible to the Mess for their actions and proceedings, and they shall make an Annual Report of the same. 9. — In case of the resignation or removal of any officer or member of the Board of Management, his place shall be filled at the next monthly meeting of the Mess fol- lowing such resignation or removal. ARTICLE IX. ELECTION OF OFFICERS AND COMMITTEES. ^1 1. — The Officers and Committees shall he elected on the second Monday in Janu- ary in each year, election to be by ballot. 2. — The nomination of Officers and Committees shall be made at the Decem- ber meeting, and the names of those ^nominated posted by the Secretary, in the Mess-room, at least three weeks before the Annual Meeting. 3. — In case no nominations for any particular office or committee shall have cssij twauc, i\a txiicauy piuviucu, inc Same may be made at the Annual Meeting. »3 4.— No member of the Mess shall be chgible for election who is in arrears up to December 31st in any year. ARTICLE X. ALTERATIONS. No part of the foreg-oing Constitution shall be altered, amended, repealed or added to unless a notice of motion to that effect be handed to the Secretary of the Mess, to be read at the monthly meeting previous to the Annual Meeting, at which it shall be debated. Said notice of motion to be posted in Mess-room at least two weeks in advance of the Annual Meeting-. f ARTICLE XI. MESS-ROOMS. ' I.— Gambling is strictly prohibited in the Mess-rooms. 2.— -No spirituous or malt liquors shall be allowed in the Mess-rooms for sale. 3' — The Mess shall be closed every night at 1 1 o'clock, except on special occasions to be named by the Board of Management, subject to the approval of frlA I r» rr« rv» o n r1 ■ »i *-«• tr\Ky^^^ iAM!LTON PUBLIC LIBRARY I