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wnipi>!<.iiuii|||Wi.luiH. iiiMiUW»ii.ip 
 
 f*l<M>W!)fV 1,1, IJ r 
 
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 HUDSON'S BAY COMPANY. 
 
 RULES AND REGULATIONS. 
 
 SUBJECT TO THE PROVISIONS OF THE DEED POLL. 
 
 Printed by The Call Printing Company. 
 
 1887. 
 
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HUDSON'S BAY COMPANY. 
 
 
 RULES AND REGULATIONS. 
 
 SUBJECT TO THP: PROVISIONS OF THE DEED POLL. 
 
 f,\ h 
 
 1 :-i!;i 
 
 TARIFFS FOR SUPPLIES. 
 1. The foUowiniT shall be the tarift' for supplies to commissioned officers:— T^3'^!j;^°^i*^',JiPl|j:^/°'^'' 
 
 1. To commissioned officers who have comumted their board allow- <■ - - r-.,, -i^ , 
 
 ances — For general goods : cost landed at the depot or sale-shop ].,. . . .'' 
 through which the supplies are received, with 5 per cent, added. 
 
 2. To commissioned officers who have not commuted their board 
 
 allowances — For general goods : — 
 
 (a) When taken in their own district, cost landed at the 
 depot through which the supi»lies are received ; 
 
 (b) When taken in other districts, 5 per cent, to be add'ed. , ,*, > -^ > _>. , 
 
 3. To all commissioned officers — Country produce at actual cost at 
 
 post: damaged and unsaleable articles at the inventory prices, 
 when lower than the above tariffs ; horses and dogs at prices to 
 be decided by the officer in charge of the district. 
 
 ,, ,/H 
 
 2. The amount to be taken by a commissioned ofiieer at tariff rates shall ^,'^g"to^b'rtaken''b/cS^- 
 not exceed £125, with the exception of officers in charge of districts, who may missioned offloors under 
 take one- third more. In addition, c'^unnissioned officers receiving comnm- '*'""^- 
 tation may take two-thirds the amount of commutation in goods at tariff rate. 
 With the following exceptioas :— That for the Southern Department, York ; 
 
 10558B 
 
TARIFFS Foil HUPPLIES. 
 
 Priros for ouppltos to 
 coiiiinissioned uttlcers 
 beyond ihdse Hllowcd 
 under the tarltr. 
 
 Tariff for supplies to 
 clerlcd and servniits. 
 
 Factory, Ungava, and Es(niiinaux Bay Districts, coniniiasioned officers receive 
 their supplies ut au addition of 33 J per cent on prime cost. 
 
 3. For supplies beyond tliose allowed at tariff rates, district cash prices at 
 the post where the goods are obtained shall be charged, subject to freight to 
 (iestination. 
 
 4. The tariff for supplies to all clerks, postmasters and servants under 
 yearly contracts shall be seven an<l a half per cent, more, on cost lander!, than 
 the commissioned officer's tariff, with the exception of the Southern 
 Department, ftnd the Districts of York Factory, Ungava and Escjuimaux Bay, 
 where all clerks, postmasters, and .servants shall pay 50 per cent on prime 
 cost. 
 
 5- The amount of supplies to be taken by a clerk, postmaster or servant 
 at tariff rates, shall be left to the discretion of the officer in charge of 
 the district, but in no instance shall this amount to the full sum of the year's 
 wages. They .shall be taken at the place appointed by the officer in charge 
 of the district. Those who have commuted their board allowances may take 
 in addition, one half of the amount of commutation in goods at tariff rates. 
 When the salary includes board allowances the amount to be taken shall be 
 determined by the Commissioner. 
 
 Prices for r ippiies to 6. For supplies beyond those allowed at tariff rates, district cash prices at 
 yondlhose aiiowed'^undor the post at which the goods are obtained, shall be charged subject to fi-eight 
 to destination. 
 
 Limit of amount of sup- 
 plies to bo tnlccn by clerks 
 and servants under tariff. 
 
 the tariff. 
 
 Supplies not to h- <riveu 7. Clerks, postmasters and servants shall not be supplied with goods or 
 In other^distril^t" without cash ou their accounts in any other district than that to which they are 
 authority. attached, except on the written authority of the officer in charge of the district 
 
 or the department. Necessaries to clerks and servants when travelling on the 
 
 Company's business may, however, be .supplied. 
 
 Supplier to monthly 
 clei'K'^. and servants. 
 
 8. Wholesale prices may, at the discretion of the officer in charge of the 
 district, be allowed to clerks and servants under monthly contracts: to be 
 given only on condition that the value of the goods so taken be deducted from 
 the current week's or month's wages. 
 
 Supplies taken from the 9. The amount of .supplies allowed to commissioned officers, clerks, post- 
 ofllceis. ci.rk8"and "ser- luasters and servants under the tariff, may be taken either in the districts or 
 ^fShaiSe*!^''"'"^'**' ''** a*- *^e depots. When taken at the depots they will be freighted to the posts 
 to which they are attached at the consignee's risk free of charge, (see tartff.) 
 
 ^omm*i88'ion«i''<?mclJ8,' 10. The freight on supplies for commissioned officers, clerks, postmasters, 
 
 cieiksundsprvaiits to be and Servants, shall be charged to the districts in which they are stationed and 
 
 char>ied to thei.istnctein " •' 
 
 which they are stationed. 
 
«IP 
 
 TA..IFF.S FOR SUPPLIES. 
 
 any amounts exceeding those allowed under the tariH's, shall he charged their 
 private accounts in the districts. 
 
 11. The tariffs for supplies to comn.issione.l oflicors, clerks, postmasters J»;,V^,^^';„«'y'>'j,\';r,.», 
 and servants, shall be restricted to supplies consumed by them or the members '•'■']?» »JJ{\^*'^^^^2J,1,5° ''° 
 of their families resident with them. HuppUes. 
 
 to 
 
 ITS 
 
 REGULATIONS REGARDING COM:vIISSIONED OFFICERS, CLERKS AND SERVANTS. 
 
 12. The following shall be the scale of allowances in the Northern Depart- ^Siccrefs'^rho have not 
 ment, when there is no Company's Mess, to commissioned officers, clerks and commuted.' 
 postmasters who have not commuted their board allowances : 
 
 
 
 j 
 
 
 .a 
 
 N 
 
 
 
 ■ , 
 
 Commissioned 
 Officers. 
 
 xr. 
 
 in 
 
 o 
 
 s 
 
 1 
 
 Pi 
 
 prentice Clerks no 
 charge of Posts. 
 
 u 
 
 11 
 
 o-o 
 
 ei*preters and mecht 
 I special engagenie 
 
 Ordinary 
 Interpreters. 
 
 
 t 
 
 
 
 <1 « 
 
 O 
 1— 1 
 
 
 Chocolate 
 
 10 1 5 
 
 3 
 
 6 
 
 3 
 
 
 
 Coffee 
 
 20 
 20 
 
 10 
 10 
 
 5 
 6 
 
 
 
 
 
 Currants 
 
 
 Mustard 
 
 2 
 100 
 
 1 
 
 i 
 
 1 
 
 h 
 
 
 
 Oatmeal 
 
 
 Ppnnpr 
 
 4 2 
 
 1 
 
 2 
 
 1 
 
 
 
 Pimpnto 
 
 1 h 
 40 20 
 40 1 20 
 350 200 
 
 10 
 
 10 
 
 100 
 
 10 
 
 h 
 
 14 
 
 14 
 
 140 
 
 15 
 
 i 
 
 7 
 
 7 
 
 70 
 
 8 
 
 70 
 
 5 
 
 
 
 
 Rice 
 
 
 Sugar 
 
 20 
 
 Tea 
 
 30 
 
 20 
 
 3 
 
 
 
 Rations of county produce and flour shall be regulated by the officer in 
 charge of the district. The scales of allowances for the Montreal, Southern 
 and Western Departments shall be arranged by the officers in charge of those 
 
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KEOULATIONS llE(fAUI)lN(J COMMrsslONED OKKK'EUH. dl.KKKM AND HKRVANTS. 
 
 departments, provided they do not exceed the scale of the Northern Depart- 
 ment. 
 
 Aniour.t of comniulation 
 In lieu uf board allow- 
 ances to uoinmissioned 
 ofHcers. 
 
 13. Tlie amount of conniiutation in lieu of lioard and all other allowances 
 shall be for commiHsioned olHcers in charge of departments and districts £2fiO 
 per annum. For all other eonnhi.s,si()iied ofHcers the amount shall be deter- 
 mined by the (yOimiiissioner, after consultation with the officer in charge of 
 the district, subject to the approval of th(( Board. 
 
 14. The amount of coninuitation to clerks, postmasters and servants in lieu 
 
 Coinnuitatlon to c^lorks 
 
 aiiowuices to be deter- of board and other allowances shall bo determined by the Commissioner and 
 
 mined by Cumraissioner. iiii iiii ii ' 
 
 shall be endorsed on tlie contracts. 
 
 ^nimiBsion Toiit *° ^^" ^■'^"""'^^■'^ioned officers who have con muted their board allowance 
 
 when on furiouKii. .shall, when on furlough, receive one half of the amount of their commutation, 
 
 when on temporary leave of alwence, the amour. t .shall be determined by the 
 Commissioner. Con.niissioned officers who do rot receive commutation shall, 
 when on furlough, when they do not leave thcii families in the district, receive 
 in lieu of rations and travelling expen.ses (other than when in the Company's 
 transport) a sum equal to that allowed to officers who have commuted their 
 board allowances. This commutation shall commence from the time when 
 tran.sport and provisions are paid foi- by themselves. 
 
 Sg"to°U'( ora^y^'icSu; ^^- '^^^' ^'^^^^ "^ buildings belonging to the Company occujiied by 
 pled by commissioned commi.ssioned officers, clerks, post-ma.sters and .servants who hr ve commuted 
 their board and otiier allowances, shall be determined by the Commissioner. 
 
 Travelling exp<(nsc8 of 
 commiBsioncd ofticcrs 
 going ou on furlough. 
 
 Travelling expenses of 
 eommlssioned ofllcers 
 when removing. 
 
 17. The travelling expen.se.s between the district and the depot of the 
 department to which a connnissioned officer is attached .shall be allowed him 
 when going on furlough, provided seven years have elap.sed since his last 
 furlough, or where such furlough is granted for ill-health. The families of 
 such officers shall be carried free in the Company's conveyances, when accom- 
 panying them, provided extra expense is not incurred by hiring or otherwise. 
 
 18. The travelling expenses of a commi8.sioned officer when removed from 
 one district to another shall be charged to general charges of the depai'tment 
 
 in which he is entering. Travelling expenses when removing from one post to 
 another in the same district shall be borne by the district. 
 
 19. The expenses of a clerk, postmaster or servant transferred shall be 
 borne by the post to which he is transferred. 
 
 20. The wages and expenses of retiring clerks and servants from the time 
 
 TriivelUng expenses of 
 clerks and servants 
 transferred. 
 
 Expenses of retiring 
 
 eierks and servants to be ^j jgaving the "district, if payable by fhe Company, shall be charged to 
 
 borne by general charges. 
 
 General Charges. 
 
HEdrLATIONH HKCIAHDING ('(IMMISHIONEIJ OFFICEHS, CLERKS AND SEKVANTS. 
 
 21. An officer, clerk or servant reimirinj,' medical advice, may at the J^p^Jlj'^c*''®''"' 
 discretion of the officer in charge of tlie flistrict be lnought at the Company'H 
 
 expense to the depot or place where the neui-est doctor rewides, and receive 
 HUch ailvice there at the ('omj)any',s expense provided not more than i'')0 be 
 spent in fees and travelling expen.se.s in any one yuar by one district. • 1 1" •■'* ■" ■ ' -■ '•' ■ 
 
 22. A conunissioned officer in charge of a district shall not leave hi.. ai;;"™'°?:^„?rTJtH"ot 
 district without permission of the (Jommi.ssioner, except when the business ';.',^JJ»;',',"i^,'|^'2'2',''^:^;f„n,ia 
 is urgent or of such a nature as to pievent )ljtaining leave. Hioner. 
 
 ilrtHioncil 
 
 23. Temporary leave of absence U, commis.sionc ' officers may or inay not, ;[',';^;!,',';.'i'V,; Joil'ir.i" 
 at the discretion of the Commissioner, be consiih'red as part of the furlough. ortUcrH. 
 
 24. Each officer or cl(;rk in charge of a post wli^re a Company's mess is J?Xs^''o^'kc°^''''" ""', 
 kept siiall be allowed one cook or domestic servant, and each Oi^cijr in charge 
 
 of a district where a (.'ompany's mess is kept shall be allowed one cook and 
 one mess waiter or domestic servant. 
 
 25. Horses, cattle or dogs shall not be po.ssessed or kept by officers in J/^'l'f.fvH'keptwUho^^^^^ 
 charge of posts, clerks, postmasters and servants, who have not commuted periuisBioii. 
 
 their board allowances, without the permission of the officer in charge of the 
 district. A statement of all such permits given to be sent annually by the 
 officer in charge of the district to the C(Mnmissioner. 
 
 26. Discretion should be exercised in the enteitainment of travellers by {;^"'o';;i'ew"'andc?/rK''8"^''" 
 officers and clerks in charge. Where officers and cleri<s who have not com- where a company's moss 
 muted their board allowances, have private friends .-laying with them for a " •""• 
 
 period of more than one week, the actual cost of entertainment shall be 
 charged to their private accounts. 
 
 ' 27. Cash advanced to officers, clerks or servants shall be charged to their ,^„"fge"r^/„"„Vs'to iS°'"'"" 
 private accounts, and if used for the business of the Company's service .shall .hai-Kert their private 
 be accounted tor. 
 
 Proportion of remunera- 
 tion to be drawn in the 
 country by commissioned 
 ofllccrs. 
 
 28. In addition to their board allowances or coninmtation, commissioned 
 officers may take in the country cash or goods to the amount of one half of 
 the minimum guarantee of £200 per share. For aniount.s beyond this, drafts 
 on the Governor and Committee, London, at sixty days after sight must be 
 drawn, provided the officer 1 as funds there to meet such drafts. ^ , 
 
 29. Transfers in accounts shall i-ot be made between servants and com- i^^^^^^'j,'^ ^SSlSfs" iolfed 
 missioned officers or clerks in the district accounts. Such transfers, however, offlccrsorcicritH 
 
 at the written rei^uest of the debtor may be made at the department office on '"' ' ^°- 
 full information being furnished. 
 
REGULATIONS HEGARDIXG COMMISSIONED OFFICEllS, CLERKS AND SERVANTS. 
 
 cicrksandservantato 30. Clerks, postmasters and servants shall all have written contracts. 
 
 and^contractBto be rcgia- (See Foitn No. 1.) Yearly contracts shall be registered at the department 
 ^^^- office and monthly or weekly contracts (see Farm No. 3) shall be registered 
 
 at the district office. 
 
 Contracts not to be made 
 without sanction of the 
 Commissicner. 
 
 31. No yearly contracts other than renewals shall be entered into without 
 the sanction of the Governor and Committee or their Commissioner, and no 
 addition to the staff in any district shall be made without the sanction of the 
 Commissioner, except in the matter of temporary assistance. 
 
 Wa« 
 ofal 
 
 «8 of clerks on leave 
 eence. 
 
 Canctlled and expired 
 contracts to be sent to 
 Depanmcnt offices. 
 
 32. The wages and allowances of a clerk or postmaster on leave of absence 
 ihall cease, except they be continued by special permission of the Governor and 
 Committee, or their Commissioner, on the understanding that they be not 
 continued more than three months. 
 
 33. Cancelled and expired contracts and contracts of retiring servants shall 
 be forwarded to the department offices. 
 
 statements of accounts of 34. When a clerk, postmaster or servant is transferred to another district 
 trimsferred to be for- the officer in charge of the district which he is leaving shall furnish the 
 ''"^®**' officer in charge of the dist. ict to which he is transferred with a statement of his 
 
 account (see Foi'tii No. S) together with his contract. 
 
 statements of accounts of 
 retiring clerics and 
 Servants to be furnished. 
 
 Characters of retiring 
 servants to be forwai'ded 
 to Department offices. 
 
 35. Each retiring clerk, postmaster or servant shall be furnished with a 
 statement of his accotmt (see Form No. 3) which he shall produce at any post 
 on his way where he may require supplies ; on this statement shall be entered 
 the amount of such supplies by the officer in charge of the post furnishing the 
 supplies. In addition to this a copy of each retiring clerk, postmaster or ser- 
 vant's account shall be furnished direct to the department office to be signed 
 by the retiring clerk, postmaster or servant before leaving the district. 
 
 36. The character of every retiring clerk and postmaster shall be for- 
 warded to the Commissioner, and that of every retiiing servant to the depart- 
 ment office. (See Form No. 4) 
 
 Credit balances of clerks 37. Credit balances of clerks, postmasters and servants may at their 
 transferred to their request be transferred to a private account with the Hudson's Bay Company, 
 Hudson^ Bay Company, bearing interest according to the Company's regulations. 
 
 Gratuities to clerks and 
 se.-vants to be shown on 
 statement "A." 
 
 38. All gratuities to clerks, postmasters and servants under yearly con- 
 tracts shall be entered in the Servants' Statement "A" (see Fm-m, No. ^] 
 and reasons given why they are granted ; but no gratuities shall be granted 
 to clerks and postmasters without the sanction of the Commissioner. 
 
 A 
 
wmm 
 
 ■BF 
 
 ■ssr 
 
 .'i3ifr::,':^x~z.. 
 
 REGULATIONS REGARDING COMMISSIONKD OFFICERS, CLERKS AND SERVANTS. 
 
 39. Laborers entitled to rations of tea and sugar may receive a gratuity [;,''{^Vu o^f^efiKL'ar' 
 of two pounds per annum in lieu thereof. iniy be Kiven. 
 
 40. Clerks living at the Company's mess or servants receiving rations t^ho8"l;V^'nKat'coInpany•8 
 shall not be permitted to marry without the sanction of district officers, mess not to murry wUh- 
 Apprentice clerks must in all cases obtain the sanction of the Commissioner. "'" sanction. 
 
 41. Advances and supplies to clerks and servants during each outfit shall 
 not exceed the amount of wages due at the end of the outfit. When the con- 
 tract is terminable on a specified notice, the amount of advances shall never 
 exceed the amount of wages for such period. ji ^ ly^ < \ ..or. 
 
 Amount of udvaneoa to 
 clerks and servants. 
 
 42. 
 
 Commissioned officers 
 clerks, etc., in charge 
 of Posts not to absent 
 lliemselves. 
 
 REGULATIONS REGARDING DISTRICT MANAGEMENT. 
 
 )fBcei-s in charge of districts shall visi^ all posts within their districts JSrU™ tS NisiTan Posts 
 at least once a year. In case they be prevented, a list of posts not visited 
 within the year shall annually be sent to the Commissioner with explanations 
 of the cause of the omission of each visit. „ <,^ ^ .^ ,, :. 
 
 43. Commis.sioned officers in charge of posts, clerks and postmasters shall 
 not leave their poats without the permission of the officer in charge of the 
 district, and they shall not be permitted to leave the district to which they 
 are attached without the sanction of the Commissioner, except when the 
 officer in charge of the district is unable to communicate with the Commis- ' ' 
 
 sioner and the business is urgent, in which case permission may be given by 
 the officer in charge of the district. '- / 
 
 44 Reports at the close of each outfit shall be made by the officer in charge Annual reports, to be 
 
 , U . .n • 1 p ■! T ± • 1 -ii 11 • e i- niiido to omcerfi m charge 
 
 of each Post to the officer in charge of the district, witli all iniormation of districts by otticers m 
 regarding the trade of the past outfit and suggestions for the future trade. 
 
 45. Officers in charge of districts shall annually forward to the Connnis- 
 sioner reports on the trade of the past oatfit emboi lying the reports of the 
 officers in charge of posts, together with any suggestions they may have to 
 ofi'er, except for the Montreal, Southern an<l West' rn Departments, where 
 .such repoits shall be forwarded to the officer in charuf of the department, to 
 I e embodied by him in his annual report to the Coimiiissioner. 
 
 46. Annually there shall be sent by the officer in charge of each district 
 to the Commis,si'oner or officer in charge of the d..> artiiient a statement of 
 proposed arrangements and a{)pointments for his district for the coming 
 year. This, when approved shall remain in force, imless in case of emer- 
 gency, when the officer in charge of the district -.nay make temporary 
 arrangements, a repor*^ of which should be sent without delay to the 
 
 charge of Posts. 
 
 Officers incliarRe of 
 districts to send annual 
 reports to Commissioner. 
 
 Annual statement ot 
 proposed arrangements 
 and appointments to bo 
 sent to Conimiasiouer. 
 
 A 
 
10 
 
 REGULATIONS REGARDING DISTRICT MANAGEMENT. 
 
 1 
 
 Relations of departments 
 to one another. 
 
 Competition between 
 posts forbidden. 
 
 Advances to Indians. 
 
 E!qoipping Traders. 
 
 Journals to be kept at 
 fur trading posts. 
 
 Books and papers not to 
 be removed. 
 
 Regarding communica- 
 tions with government 
 officials. 
 
 Communications with 
 Commissioner to be 
 through officer in charge 
 of district. 
 
 Buildings not to be erect- 
 ed without sanction. 
 
 Commissioner. Such statements shall be sent to the following places by 
 the following dates: — 
 
 For the Western Department at Victoria by 1st October. 
 For the Southern " " Winnipeg by 1st Octol)er. 
 
 For the Montreal " " Montreal by 1st February. 
 
 For the Northern " " Winnipeg by 1st May. 
 
 47. Officers in charge of districts shall not hold official communication 
 with nor issue drafts on other departments. Such communications or drafts 
 must be through the office of their department. 
 
 48. No post shall compete Avith any other post in trading or the purchase 
 of furs. 
 
 49. The system of ^'"ing debt to Indians should be discouraged at every 
 post in the country, and discontinued wherever such a course is thought 
 advisable. When necessary t^ give debt the amount shall be left to the 
 discretion of the officer in charge of the district, in all cases to be kept as low 
 as possible. 
 
 50. Care must be exercised by officers in charge of depots and districts in 
 equipping traders likely to trade in furs in inland districts. A list shall be 
 sent yearly to the Commissioner giving the names of those equipped, the 
 amount of their purchases, and stating whether for cash or credit. 
 
 51. 
 
 posts. 
 
 52. Books or papers referring to the business of a district shall not be 
 removed from the district, without authority from the Commissionei-, and 
 shall be carefully preserved. 
 
 53. All official correspondence (other than that relating to supplies furn- 
 ished and accounts) between the Company's officers and Government officials 
 shall be conducted through the Commissioner's office. In the case of communi- 
 cations from Government officials to tlie Company's officials, they shall be for- 
 warded with full information to tlie Commissioner. Government accounts 
 shall be forwarded to the department office for collection. 
 
 54. Communications on the Company's business with the Commissioner 
 shall be through the offic(>r in charge of the district. 
 
 55. Buildings shall not be erected nor permanent improvements made 
 without the sanction of the Governor and Committee or their Commissioner. 
 
 The custom of keeping journals shall be maintained at fur trading 
 
 Plans of alterations of 56. Plans showiug additions or alterations upon any of the Company's 
 
 {^mm"sjion'er!""^ * ° posts shall be Sent ]>y tlie officer in charge of the district to the Commissioner. 
 
mm* 
 
 ''pr 
 
 If 
 
 'II 
 
 MISSION ACCOUNTS. 
 
 67. All missionaries resident at posts where there is no settlement, shall be Tarifffor supplies to mib- 
 charged for supplies for personal necessaries for themselves and families *'"'* **" 
 resident with them, from the depots of the department in which they are 
 stationed, at wholesale prices. For such supplies taken inland as can be 
 spared by the officer in charge, ten per cent, on cost landed at the post 
 shall be charged. 
 
 58. Freight for all missions shall be charged at transfer or cost prices, the TiirifFfor freight rates to 
 condition on which such freight is carried being tliat the Company are not 
 liable for loss or damage arising from the dangers of navigation, fire, theft, 
 detention or any other cause whatsoever. Missions to be expected to give 
 timely notice of the amount of freight desired. 
 
 ./*** ^1' V* 
 
 11 
 
 
 FURS. 
 
 59. Officers shall use every effort in their power to prevent the killing of 
 fur-bearing animals out of season, to assist in enforcing the Dominion and 
 Provincial Laws on the subject, and shall endeavour ^ prevent the use of 
 poison altogether. 
 
 60. All fur-beai'ing animals killed by commissioned officers, clerks, post- 
 masters and servants or furs possessed by tliem, not being for their personal 
 use, shall lie the property of the Com pan j' and shall be paid foi- at the rate 
 allowed to Indian hunters, with the exception of the Montreal and Southern 
 Departments ami York Factory District, where the present tariffs shall be 
 continued. 
 
 61. Officers, clerks, postmasters, and servants shall not take furs as presents 
 from Indians or lumters, except for the Company, and *o be paid for by the 
 Company. 
 
 62. Officers, clerks, postmasters and servants .shall not take out of the dis- 
 trict to which they are or have been attached any unmanufactured furs or 
 leather unless purchased from the Company according to rule and with the 
 leave of the officer in charge of the district. 
 
 63. No furs .shall be purchased from the Company without the permission 
 of the officer in cliarge of the distriv. and only such as are absolutely necessary 
 for the personal use of hiuiself or tie members of liis family resident with 
 him .shall be purchased from flie (Company by any officer, clerk, postmaster 
 or servant. The price shall be that of furs of the same quality at the last 
 London sale, the results of which are known. Such furs shall be priced by 
 the officer in charge of the di.strict, and be entered in the .servants' book debts. 
 
 64. Ever}' pack of furs shall contain a list of the contents (see Form 
 No. o) signed by the officer or .servant in charge of the packing, together 
 with the ilate of packing, the mark and number of tln' pack. 
 
 65. Every shipment of furs shall be accompanird by a packing account 
 .shewing the contents and value of each pack (xcc Fnnit, Nu. (J), priced at the 
 tariff valuation. 
 
 Killinir of fur-bearing 
 aninialu out of seutjon to 
 be discouraged. 
 
 Fur-bearinK animals 
 killed or pos.se38Pd 
 by oftlcers, clerks and ser- 
 vants to bo traded with 
 Company. 
 
 Officers, clerks and ser- 
 vants not permitted to 
 take furs as presents. 
 
 Offlcera, clerks and ser- 
 vants not permitted to 
 take furs out of districts. 
 
 Friccs of furs allowed to 
 be purchased by Connuis- 
 sioned otlicers, clerks and 
 servants. 
 
 I'acks of fur.s to contain 
 lists of contents 
 
 .'^hipmont.s of furs to bo 
 accompanied by packing 
 accounts. 
 
wwmn 
 
 I? 
 
 INVENTORIEb. 
 
 Date of tnking inventories 
 and making up accounts. 
 
 66. The inventories of all districts, steamers, mills and roads, except those 
 mentioned below, shall be taken on the thirty-first of May each year, or the 
 usual period of closing the spring trade, and the completed accounts made up 
 to the same date shall be at the department office as soon as possible, but in 
 no case later than the first of October, except as regards the Southern Depart- 
 ment, which shall be at the department office not later than the fifteenth of 
 August. The inventories of the following districts and mills, viz. : Victoria, 
 Thompson's River, Cariboo, Edmonton, Saskatchewan, Prince Albert Mill, 
 Swan River, Fort McLeod, Red River, West Lynne Mill, Fort Garry Mill, 
 Fort William, shall be taken on the thirty-first of January each year and 
 the completed accounts made up to the same date shall be at the department 
 offices not later than the first of June. 
 
 Inventories to b« signed. 
 
 Everything to be included 
 in inventories 
 
 The inventories of the depots at Winnipeg and Victoria shall be taken on 
 the thirty-first day of December in each yeai\ 
 
 67. Referring to Article Fifteen of the Deed Poll, when there is no 
 Inspecting Chief Factor, til. signature of the officer in charge of the district 
 shall be attached to the following: — , 
 
 " To the bed of my knowledge and belief the foregouig is a true and correct 
 
 "statement of the property of the Hudson 8 Bay ComjHiny at 
 
 "District this day of IS. . . 
 
 "Offi.cer in chaiye of District." 
 
 68. Everything, thj property of the Company, on hand at the Pest at the 
 time of taking inventory shall be included, of which the following shall not 
 be priced: — 
 
 New stores. 
 
 Articles in use, including household furniture. 
 
 Unsaleable articles. 
 
 Inventories to be priced 
 at cost landed. 
 
 P ., ,. ( Under the head of Buildings and Lands, except 
 
 ui f mgs, J ^^ y^ valued and included in the inventory uii 
 "■" ^' ( of Repairs and Improvements. 
 
 tho.se allowed 
 ntory under the head 
 
 „ ,. . C Under the head of General Goods, after those valued, when 
 
 Medicines, } ^^^^ intended for sale or in the depot, and included with 
 btationeiy, |^ (.^^^^,^, ^^^j^ 
 
 69. General goods included in the inventories shall be priced at the exact 
 cost landed at the Post, except when a Special Tariff is allowed by the 
 Commissioner. 
 
PUP" 
 
 wm 
 
 p^^ 
 
 13 
 
 INVENTORIES. 
 
 tiose 
 the 
 up 
 b in 
 lart- 
 hof 
 oria, 
 Mill, 
 Mill, 
 and 
 iient 
 
 1 on 
 
 i no 
 trict 
 
 rrect 
 
 e. 
 d. 
 
 e. 
 f. 
 ff- 
 
 70. Inventories shall he classified as follows; — 
 
 1. Goods, including English, Canadian and American, divided under ciaegiflcaaon of invcn- 
 
 the hemls of "current," "last," and "previous outfits." 
 (I. General goo(Js. 
 h. Provisions. 
 
 Unsaloahlc goods. 
 
 New stores. 
 
 Articles in use, and household furniture. 
 
 Stationery. 
 
 Medicines. 
 
 2. Country-made articles. 
 
 3. Country produce. 
 
 4. Articles at fixed ])rice.s. 
 
 5. Live stock. ,. 
 
 6. Outstanding balances. 
 rt. General. 
 h. Ciovernment. 
 
 7. Cash on hand, including bank balance. 
 
 8. Advances on account of the next outfit. 
 
 9. Repairs anil improvements. 
 
 10. Buildings and lands. . 
 
 11. Ships and steamers. 
 
 I^'SS 
 
 12. Outstanding liabilities, deducted from total assets. 
 
 s* .iJai-M??* '■ :x- 
 
 tthe 
 
 I not 
 
 owed 
 head 
 
 f 
 
 when 
 with 
 
 f 
 
 exact 
 
 f the 
 
 71. All live .stock in use .shall be valued by the officer in charge of the Valuation of Uve stock, 
 di.strict at the current market value, subject to a reduction of 20 per cent. .^, 
 
 72- Outstanding debts, with the exception of Indian debts, shall be clas-sified classification of debts, 
 as "good," "doubtful" and "bad." The doubtful sluill be valued at one-half ; ; 
 the bad shall not be valued at all. Only the debts classified as bad for the 
 first time shall be detailed in the inventory. 
 
 73. Debts which have been outstanding and on which no payment has Valuation of debts, 
 been made for a c unplete outfit, or against which no good security is held, 
 shall be con.sid«-red "doubtful," and at the end of tin* next outfit shall be con- 
 sidered " bad." All debts known to be bad shall at once be included in the list 
 of bad debts. All bad debts shall be eittered in a book called " Bad debts 
 book," .showing in which outfit they were written oft". Eftorts should be made 
 to recover such debts, and in the event of any being collected the amount so 
 received shall W credited to the outfit in which the debt was written off. 
 
 .itUt-'isf-: ;ji tm^- iVJ^'D 
 
 74. A list of all debts owed by the Company, including all moneys 
 
 deposited with them, .shall 
 outstandintr liabilities. 
 
 be included in the inventories under the head of 
 
 Outstanding liabilities to 
 be shown in inventories. 
 
3lf 
 
 INVENTORIES. 
 
 Advances to Indians on 
 account of fur debts not 
 to be valued. 
 
 76. Advances to Indians or freeman hunters, on account of fur debts, 
 shall not be valued in the inventories, but a list of such debts at the time of 
 taking inventory shall be sent both to the Department office and to the Com- 
 missioner. Such lists shall contain debts given during the outfit just closed, 
 compared with the list of the previous outfit. Debts more than one year old 
 shall be called "bad." Only debts classified as bad for the first time shall be 
 entered in the list, and names and amounts of bad debts each year shall be 
 entered in a book called " Bad debts book." Every ettbrt should be made to 
 collect them. 
 
 Advances to Indians on 
 accounr of treaty money 
 to be valued. 
 
 76. Advances to Indians on account of treaty money may be placed on 
 inventory under the head of "Advances on account of the next outfit" after 
 allowing for any discounts that may be given on settlement, twenty -five per 
 cent, .shall be deducted to meet bad and doubtful debts of each outfit. 
 
 Un'rovemen'ts"'^" ""^ '^'^- ^^^ permanent repairs and improvements shall be placed on inventory 
 under the head of "Repairs and Improvements" with an annual reduction of 
 10 per cent, for stone or permanent buildings and 15 per cent, for wooden or 
 other buildings. Small necessary repairs shall not be included in the 
 inventory. 
 
 Valuation of articles at 78. All articles which cannot be sold at or above the cost landed and not 
 fixed prices. classified as unsaleable shall be included in the inventories under the head of 
 
 "Articles at Fixed Prices" and valued at the selling price to be determined 
 
 by the officer in charge of the district. 
 
 Goods wintering en route 
 to be included in the 
 inventories. 
 
 79. When goods belonging to another district shall winter en route a 
 list showing the marks, numbers, and weights shall be forwarded during the 
 winter from the district in which they winter both to the department office 
 and to the district to which the goods are consigned. Such goods shall be 
 added to the inventory of the district to which they are consigned, under the 
 head of "Goods Wintering en route" valued at cost landed at the depot, with 
 freight to the point at which they are lying. 
 
 ACCOUNTS. 
 
 Goods lost in transit. 80- Loss and damage to goods in transit shall be borne by the district to 
 
 which they are consigned. 
 
 FreightinK for transfers, 81. The cost of freighting between districts and Posts shall be carefully 
 etc., to be at cost price, ^.^certained and for transfers etc., charges to officers, clerks, .servants, and 
 missions .such cost shall be charged. 
 
 In ascertaining the cost due allowance .should be made for wear and tear. 
 
II 
 
 ACCOUNTS. 
 
 82. The rates for freight by steamers shall be made bj' the officer in 
 charge of the district in which the headquarters of the steamers are, and sub- 
 mitted annually to the Commissioner. The rates of freight to be based on the 
 probable amount of freight to be carried, the cost of working the steamer, 
 and an allowance of 15 per cent, per annum for wear and tear. 
 
 83. Lists of freight rates when established shall be furnished to the 
 department office and to the districts for which the freighting is performed. 
 
 Freight rates by Rteamers 
 to be mado out by otHcer 
 in charge of District. 
 
 Freight rates to be fur- 
 nished ncpartmcnt ofilce 
 and otiier districts. 
 
 84. Goods in transit shall be accompanied bv bills of lading (see foiin No. Freight to be aocom- 
 7) copies of wliich shall be forwarded direct to the destination. p*"'^"* ^''' ^'^^ °' "^'f- 
 
 The bill of lading for private freight shall show from whom and to whom 
 the goods are sent and the amount of freight and from whom it is to be 
 collected. 
 
 85. The accounts of mills, steamers, roads and transports shall be treated Accounts of mills, steam- 
 as those of separate Districts and separate accounts shall be kept at the office to%o kept separat'e.*'^'^'^ 
 of the di.strict in which they are and full accounts, in the .same manner as the 
 
 district accounts, shall be forwarded to the Department office. 
 
 86. The annual reduction in the valuation of roads shall be 20 per cent. Annual reduction in 
 and only the actual cost of improvements shall be added to the valuation. ^a "» <"»" roa 
 
 67. The freight on returns within the District to which they belong shall Freight of returns, how 
 be borne by such District in the outfit in which they are transported. The »» »« «'>"'«ed. 
 freight of returns in other Districts through which they pass, shall be 
 chargeable to the outfit to which the furs belong. 
 
 88. Every District or depot furnishing good.s shall forward along with the a District furnishing 
 goods an invoice giving the marks, numbers and weights and .such invoices fnvoicc? """ 
 shall be priced at the inventory or cost landed price of the District or depot 
 furnishing the goods with 2.1 per cent, added to co\er charges. , 
 
 89. At the close of each outfit there shall be forwarded to the office of 
 the Department the following books and papers from each District : — 
 1. — Inventory book. 
 
 2. — Transfer book (including debtor and creditor transfers.) 
 3. — Servants book debts, (in detail except from such Districts as may be 
 
 exempted by the Commissioner.) 
 4. -Statement "A" of servants wages. (See Form No. 8.) ^' * 
 
 5. — ilecapitulation of returns. (See Form No. 9.) 
 6. — Abstract and disposal of returns. (See Form No. 10.) '■-■ * 
 
 7. — Comparative statement of returns, showing the returns of the 
 
 present and preceding outfits valued at 
 outfit. (See Fo)-m No. 11) 
 
 Hooks and papers to be 
 forwarded annually to 
 Department offices 
 
 the tarirt" of the preceding 
 
16 
 
 ACCOUNTS. 
 
 «. — Comparative statement of Indian debts, detailed. (See Form No. 
 JJ.) 
 
 9. — Statement of gratuities to Indians. (See Fonn, No. l<t) 
 10. — Account of expenses and temporary assi.stance. (See Form No. 14-) 
 11.— List of bad and doubtful debts. (See Foi-m No. IS.) 
 12. — Statement of live stock. (See Form No. 16,) 
 13. — Balance sheets of Posts. (See Form No. 17.) 
 14. — Balance sheet of District. (See Form No. IS.) 
 
 Books and papers to bo 
 forwarded to CommiB- 
 sioner'g oiilce. 
 
 90. At the close of each outfit there shall be forwarc to the Com- 
 missioner — from each district — 
 
 1. Balance sheets of Posts. 
 
 2. Balance .sheet of District. 
 
 3. Comparative statement of returns, showing' the returns of the present 
 
 and preceding outfit, valued at the taritf of the preceding outfit. 
 
 4. List of unsaleable articles. 
 
 5. Comparative statement of Indian debts, not in detail. 
 
 6. Statement of gratuities to Indians, not in detail. 
 
 7. Report on the trade of the District by the officer in charge. 
 
 8. Confidential report by officer in charge, on clerks and postmasters in 
 
 District. 
 
 9. Account of expenses and temporary assistance. 
 And monthly where practicable, 
 
 10. Monthly cash accounts. (See Form No. 19.) 
 
 11. Statement of .sales and outstanding balances. (See Form No. !20) 
 
 REQUISITIONS. 
 
 Yearly requisitions to be 
 made out after inventory 
 has been taken. 
 
 Mode of orderintr goods. 
 Date of annual indents. 
 
 91. The yearly requisitions should be made out only after the inventoiy has 
 been taken. If this be impossible the reason of the impossibility must 
 ticcompany the requisitions. 
 
 92. No goods shall be ordered for the Company, except through the 
 depot of the Department. 
 
 93. The annual recpiisitions shall be sent from Districts in the interior to 
 the Department offices by the following dates : — 
 
 ^ ,u.: For the Northern Department (except York Factory), at Winnipeg, not 
 
 later than 1st Noveiiiber. 
 For the Montreal Department (exce])t Ungava and Esquimaux Bay), at 
 ",vi<i.*vv> Montreal, not later than 15th October. 
 
 ' ' •" ' For the Western Department, at Victoria, not later than 1st October. 
 
 .(: For the Southern Department, at Moose Factory, not later than loth 
 .^ August. 
 
 ', . V :r .V ?- t\v'>v>'* >'•"■* ; 
 
fW^ 
 
 iRi ■piljiiil! ■" ' luv^ifjivpviiiiypiffiqpMfwmwifMH 
 
 viipaitiM. I I'l l*"i 
 
 ^^1 
 
 17 
 
 I No. 
 
 Dom- 
 
 jsent 
 
 's m 
 
 50) 
 
 has 
 
 lUSt 
 
 the 
 
 r to 
 not 
 
 i, at 
 
 5th 
 
 Modo of niakiDg 
 reqiiiHiliona. 
 
 Factory shall be made on 
 Comniissionur. 
 
 llLgtnsiTloNs. 
 
 94. Annual requisitions .shall be made under the foUowinjr heads — 
 En^lisli goods. 
 
 Canadian and American Goods. 
 Provisions. 
 Medicines. 
 Stationery. 
 
 Hardware and tinware. 
 The retjuisitions of Moose Factory and York 
 England as at present, and copies furnished to tlic v.>.„,„..,-„„uiil-i. 
 
 The requisitions of the Western Department shall be mr.de out and priced 
 at the approxnuate cost landed at the depot. No division shall be made 
 between English and Canadian and American goods, but the following shall 
 be kept separate. "^ 
 
 General Goods. 
 Provisions. 
 
 Medicines. 1 
 
 Stationery. 
 
 f,Pn?r*;i!fT P'^f "°* ■''«"^i"g ™«"<^^'y staten.ents on Form iNo. 20, a lu-nuiBitions to bo accon. 
 general statement ot the condition and prospects of trade most accomoanv J»'"'«'i i*y st'itements of 
 each requisition. ^ '' *''^''- 
 
 96. Goods shall not be furnished by one District to another except on Goods not to be supplied 
 requisition torwarded to the Department office and approved h\ the Com ^^' """ '"'*'"'=t 1° 'mother 
 missioner in the same manner a.s requisitions on the Denot In case of roqSlsit'io'n'!''^'''"''''' 
 emergency, however, the officer in charge of the District receiving such a 
 requisition may furnish the goods, but the requisition should be afterwards 
 torwarded with full particulars to the Commissioner and to the Department 
 office. ^ 
 
 97. All live stock, furniture and household : 
 for in the same manner as supplies for the trade. 
 
 MAIL.S AND PACKETS. 
 
 oods shall lie requisitioned Live stock, &o., to be 
 
 requisitioned for. 
 
 V 
 
 \ 
 
 98. No change in dates of departure of the Company's packets and mails Mails and packets not to 
 shall be made without the sanction of the Commissioner. » -^ cimngea without 8an( 
 
 langed without sanc- 
 tion of Coniiiiissioner. 
 
 99. 
 
 emergency 
 
 Extra packets and mails shall not be forwarded, except in cases of •'-''''■a packets not to be 
 icy, without the sanction of the Commissioner. . commi^Zl?""''""" °' 
 
 1(M). Letters for Missionaries may be carried l.y the Company's packet Mission letters, etc., may 
 Iree ot charge. Other mail matter may be also carried, provided there be '^ ''"''^'^ ''"*"' 
 room in the packet and no extra expense is incurred. 
 
 i:. 
 
16 
 
 Company's frolaht to 
 have precedence. 
 
 Regarding legal 
 proceedings, etc. 
 
 OENERAL. 
 
 101. Freight for tho Company's traile shall have precedence in the Coin- 
 pany'H transport. 
 
 102. Without the sanction of the Oovemor and Committee or their Com- 
 missioner, no legal proceedings shall be commenced, nor agreements entered 
 into, other than those in the ordinary and regular course of business by 
 officers duly authorized. 
 
 Koference to commia- 103- In case any of the above rules under special circumstances should 
 
 ?n"cariyingout foi^oing^ be productive of loss, inconvenience or injustice, a statement should be laid 
 rules, etc. before the Commissioner. 
 
 COUNCILS. 
 
 104. The Comnii.ssioner shall summon Inspecting Chief Factors, Chief 
 Factors and Factors, or any of them, every five years, to advise or assist him 
 in matters pertaining to the ti-ade or discipline of the service ; but such 
 conferences may be held more frequently, if, in tho opinion of the Governor 
 (Uid Committee, or their Commissioner, they aie deemed necessary. 
 
 106. Whereas the Governor and Committee have passed a resolution 
 rescinding all Minutes touching upon Rules and Regulations of the Service, 
 and revoking all that may be held to be pi-omises or undertakings, either 
 verbal or in writing, the foregoing Rules and Regulations are alone in force 
 from and after this date. 
 
 Hudson's Bay House, Winnipeg. 
 October 18th, 1887. 
 
 J. WRIGLEY, 
 
 Cimivfiisnioner. 
 
 ij V. 
 
 -^ 
 
ii«IV«IM> 
 
 r^