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St. Andrew's Church, Toronto g| Adopted at the Regular Meeting of the Association, held in St. Andrew's Church Institute, on Monday, the 2nd day of May, A.D. 1898. ^j ^ 3i>:£r3Kgaga!;^g ggpgagg« gaisg^3KgSBSB1^^IRI^ ...A FEW PLAIN WORDS... FOR THE THOUGHTFUL ATTENTION OF THE MEN OF <£» / ?" I THE CONSTITUTION AND BY-LAWS — or— ^be TVlen'o p^ssoeiation —OF- ST. ANDREW'S CHURCH, TORONTO «V\AA/>/WW*^* Adopted at a meeting of the Association held in St. Andrew's Church Institute, No. 80 Nelson Street, Toronto, on the 2nd day of May, 1898, when the fol- lowing members of the Association were present: E. H. Walsh, President; C. N. Sutherland, 2nd Vice- President; K. J. Maclennan, Secretary; W. B. Rogers, Treasurer, and Messrs. James Massie, G. B. Burns, W. M. Bowie, Frank Kay, E. A. MacLaurin, S. R. Hart, George A. Keith, and F. C. Tisdell. i ,\ fl o: i CONSTITUTION AKTICLK T. NAME. 1. I'lic name of this Society shall be ^^ The Men^s Association of St. Andrew's Church, Toronto. ARTICLE II. OBJECTS. 2. The objects of the Association shall be: [[) The care, management and equipment of St. Andrew's Church Institute. (•y-Ja\vs, and shall inidcriake lu ilie' lu'sl ol' Ills ability lo I'ln'tlicr the iiiierests of the Association. a. The luenibers oi' tlie Session and of the Im>;ii'(1 of Miina<^crs of St. Andrew's Clnircli, Toi-oiito, <1iall be ex otHcio members of the Association. (). A^isitors may he introduced by members ai any meeting and may take part in the proceeding's, but they shall not he entitled to vote. AirriCLK lY. OFFICERS. 7. ^['he officers of the Association shall he. an TT'ui- onrary President, a President, first and second \' ice- Presidents, a Secretary, an Association Treasurer, a Penny Savings Association Treasurer, aii Auditor a Night School Visitor, a Gyninasinm A^isitor, and a Club Visitor. 8. There shall he appointed the following Commit- tees: (1) The Executive Committee, which shall con- sist of the officers of the Association and five other memhers; (2) The Bank Committee and, (3) The Fi- nance Committee. 9. The Minister of the Church shall always he the Ilonourary President; the other officers and members of committees shall hold office for one year, and shall he elected at the annual meeting hy hallot. The num- I). CONsTITUTWX. ber of na'iul)er8 to compose ihe l)ank nivl finanoo rom- mittecs shall he determined at the aiimial Inoetill^^ The vipitor? «lml] as far as possible he chosen from among the principal olVicers. The voting may be open instead of by ballot if the mcmlxM-s iircsciu ai ilu' niiiuial meet- ing so unanimously decide. lu. All}- otlico bucniniMo- vuaiuL between twu an- Tmnl TnootiTi,crR may bo jilicii at any ordinary meeting by the votes of the imiiiiIxts present. AirriCLEV. MEETINGS. 11. He^ular iiK'ctin.irs <)( iho Association shall l)e hciil Oil I he second Monday of each iiionili (except during July and Augusij, in (lie Institute huilding at 8 p.m., and five members shall consiitiiie a >|Uorum. 12. The regular January meeting shall ho tin- an- iiu'cd meeting of (he Association. 13. Special meetings may he called hy ihe Presi- dent as the interests of the Association may require at such time and place as he may appoint, and upon the request of any three mend)ei's ilie President shall call a special meeting. 1-1. The meetings of the Association shall be an- nounced, either by post card to the members, or by an- noiinccmeni from the pulpit, or in both ways. AETIC^LF. A' 1. AMENDMENTS. 15. The Constitution and By-laws may be altered or amended at any regular meeting of the Association 8 BYLAWS. by the vote of two-thirds of the members present, pro- vided that notice in writing shall have been given of the proposed alteration or amendment at the previous regular meeting, and provided further that post cards sent to the members shall have intimated that a change in the Constitution is to be considered. BY LAWS 1. There shall be no formal election of members, any person vrho has contributed one dollar- or upwards for the last or the current calendar year, or who is tak- ing an active part in any of the work of the Institute shall be deemed a mem^ber of the Association. 2. The fee of one dollar or upwards shall be pay- able annually, and shall be for the calendar year in which it is p :d. 3. No member shall be entitled to vote at any meet- ing, or be eii^:iblo for any office, unless either h is fee for the preceding or for the current year has been paid, or unless he is then actually engaged in some work at the Institute. Only those members shall be entitled to vote who are members or adherents of St. Andrew's Church. 4. The care and management of the Institute shrJl be under such authority as has been delegated to the Association by the Board of Managers of the Church. 'I BYLAWS. 'I 5. The Association shall appoint a caretaker for the Institute building upon such terms as may be con- sidered reasonable. 6. The Association shall keep a list of all the fur- niture and furnishing and other chattels in the Insti- tute building. 7. The supervision of the work conducted in, or in connection with, the Institute shall be under such authority as may be delegated to the Association by the Session of the Church. 8. The regular departments of work to be con- ducted in the Institute, or in connection therewith, on weey days, shall be as follows: — (1) Night school for boys on Tuesday and Friday evenings during the winter months. (2) Gymnasium classes for boys on Monday and Thursday evenings during the winter months. (3) Penny Savings Association to be open for business on Saturday evenings from 7 to 9 p.m. all the year around, except in May, June, July, August and September, when the hours shall be 7.30 to 9 p.m. (4) Kindergarten classes during the day time under the direction of the school board of Toronto, subject to such arrange- ments as the Association may see fit to enter into. 10 BYLAWS. (5) Clul) meetings for boys and young men. (6) Slimmer games and outings for boys. (7) Sucli otlier classes for boys or men as may be determined upon from time to time. (8) Such classes for girls and women an the ladies of the congregation may desire to conduct, and which must not interfere with the regular work above enumerated. 9. The night school shall be in charge of a super- intendent who shall be appointed annually by the As- sociation, and who shall have charge of all work therein conducted, and shall report to the Association. 10. A nominal charge of one cent for each night^s attendance shall be collected from all boys attending the night school, and when collected shall be paid over to the Association Treasurer. 11. The gymnasium shall l)e conducted l)y in- structors who ?hall be appointed by the Association, or by the night school superintendent with the approval of the Association, and the qualification for attendance in the gymnasium shall be a prior two night's attend- ance in the night scliooL 12. iSTo boy shall be received in any of the night school or gymnasium classes who attends any day school. 13. The Penny Savings Association shall be con- ducted by the Bank Committee, subject to such rules as the Bank Committee may from time to time frame, but all such rules shall be subject to the approval of the Association. •y BYLAWS. 11 .1 1 14. The Association shall a])])oint three Bank trus- tees Avho shall hold office until their successors are ap- pointed, hut every such appointment must he ratitied hy the Board of Managers of St. Andrew's Churcli. 15. All moneys on deposit with the St. Andrew's Church Penny Savings Association shall he kept with one of the Chartered Banks in the name of The St. An- drew's Church Penny Savings Association, except moneys permanently invested, and all cheques for with- drawals shall he signed l)y the Bank Treasurer and countersigned hy one of the three hank trustees. All investments of moneys deposited with the Savings As- sociation shall he subject to the approval of the three trustees, and all securities shall stand in their joint names. 10. The Bank hooks and securities shall he audited annually by two auditors, one shall be the Association auditor, and the second an auditor appointed l)y the Bank trustees. 17. It shall be the ])rivilege of the Honourary President to attend all meetings of the Association when his pastoral duties will allow, and if he desires so to do, to preside thereat so as to assist the President in the performance of his duties. 18. It shall 1)e the duty of the President to preside at all meetings of the Association, to enforce a due ob- servance of the Constitution and By-laws, to decide all points of order subject to the appeal of the meeting, to call special meetings as provided in the Constitution and By-laws, and to exercise a general care and super- intendence over the affairs of the Association^ 13 JiYLAWS. 10. In the absence of the President, one of the Vice-Presidents (according to their rank) shall preside, and in their absence a chairman chosen by the meeting. 20. The presiding officer shall not vote unless there be a tie, when he shall have the casting vote. 21. It shall be the duty of the Secretary to keep an accurate and full record of all proceedings of the Association and of the executive committee, to conduct all correspondence, to see that notices of all meetings are given, to keep a list of all members of the Associa- tion, and to prepare a report of the year's proceedings and work to be laid before the annual meetins;. 22. It shall be the duty of the Association Treasurer to receive and account for all moneys belonging to the Association, to keep a written account of all receipts and expenditures, and to pay no sum unless the same has been passed by the Association or by the executive committee. He shall furnish to the auditor a statement of the finances of the Association up to the 31st day of December in each year, together with all books, vouch- ers and papers held by him, and shall present a duly audited report thereof at the annual meeting. 23. All moneys received by the Association shall be deposited in a duly chartered bank in the name of the Association, and shall be paid out only by cheques signed by the Treasurer and countersigned by the Presi- dent, or one of the Vice-Presidents. 24. All moneys received or raised by the Associa- tion, or payable from any source whatever (other than H BYLAWS. 13 k the Penny Savings Association deposits) shall go into the hands of the Association Treasurer, and no nieniljor of the Association, nor any person connected with the Institute, shall raise or collect moneys for any special purpose without the permission of the .Association or of the executive committee, and all moneys collected or raised for any special purpose must be accounted for to the Association. 25. Xo bills shall be incurred for any purpose whatever, until the consent of the Association or of the executive committee has been first obtained, and all accounts against the Association shall be submitted to the Association or to the executive committee before being paid. In cases of urgency, however, the Trea- surer may with the approval of the President incur bills, but they shall not be paid until they have been passed by the Association, or by the executive com- mittee. 26. It shall be the duty of the Penny Savings As- sociation Treasurer to exercise a general care over the business and affairs of the Savings Bank, and, among other things, to hav? the custody of the bank books, to see that all moneys received are as soon as possible deposited as provided by by-law 15, and to see that suffi- cient money is provided for withdrawals, to consult with the bank committee and to be guided by the opin- ion of the majority. 27. It shall be the duty of the Auditor to examine the books of the Association Treasurer and to report thereon at the annual meeting. It shall also be the duty n BYLAWS. of the Auditor to act with another auditor (to be ap- ])ointed Ijy the liank Trustees) in auditing the boolvs and accounts of the Penny Savings Association, to whicli they shall be given all necessary access ])y the bank officers, 28. It shall be the duty of the Xiglit School Visi- tor, to visit the night school from time to time, to con- sult with the night school superintendent, and to re- port to the Association. 29. It shall be the duty of the Gymnasium A^isitor to visit the gymnasium classes from time to time and to report to the Association. 30. It shall be the duty of the Club Visitor to visit the club meetings held in the Institute and to report to the Association. 31. It shall be the duty of the Executive Commit- tee to suggest plans of work, to look after the general interests of the Association and to report at any meet- ings of the Association. They may meet at any time at the call of any of the officers of the Association, and iive sluill form a quorum. 32. It shall be the duty of the Bank Committee to assist the Bank Treasurer in conducting and man- aging the business of the bank, and the committee shall frame rules as required in by-law 13. One of the mem- bers shall l)e appointed convener at the annual meeting. It shall be the duty of the convener to see that com- petent persons are on hand to conduct the business of the bank when it is open to the public. BYLAW!^. 15 33. It shall be the duty of the Finance Committee to assist the Association Treasurer in collecting or rais- ing moneys for the purposes of the Association. 34. The order of procedure at meetings of the As- sociation shall be as follows: — a (1) Prayer or reading of the Scriptures. (2) Reading and confirming the minutes of the previous meeting. (3) Xomination and election of officers. (4) Communications. (5) Business arising out of the minutes. (6) Reports from committees and visitors. (7) Miscellaneous business. (8) Xotices of motion. (9) Papers, essays or readings. (10) Debate or discussion. (11) Closing exercises, prayer or praise. 35. Any member desiring to speak must rise and address the Chair. 36. Xo question shall be submitted to the meeting until it luis been reduced to writing by the mover, if required by the Secretary, nor until it has been seconded. 37. All questions shall be decided by a show of hands, but the chairman at the request of the mover of a resolution or amendment shall take a standing vote or record the yeas and nays. 16 B YLA WS. 38. Unless by permission of the chairman, no member shall be allowed to speak more than once on the same matter or motion, except the speaker who opens, who may speak in reply. 39. All rnles of order and procedure at meetings of the Association shall, when not provided for in the Constitution and By-laws, be according to parliamen- tary practice. \ . -^■• i i •l . i I i