ACRL News Issue (B) of College & Research Libraries COLLEGE & R E S E A R C H L I B R A R I E S N E W S Í ” › 1 kíf›. -»lu^io-W? ,~tìctol>riU980 Guidelines for Library Services to Extension/Noncampus Students: Draft of Proposed Revisions F oreword The following draft of proposed revised Guidelines fo r L ibrary Services to Extension/N oncam pus Students has been prepared under the auspices of the ACRL Standards and Accreditation Committee. The decision to revise the existing guidelines was based on a nationwide survey of ran­ domly selected academic libraries. The findings of the sur­ vey were further supported by individual comments made during the ACRL/COPA Accreditation Institute held in June 1980 in New York City. The thinking among some of those q u e rie d was th at more explicit guidelines were needed. If guidelines are to be revised, then should they be general or specific? Qualitative or quantitative? Should an evaluative checklist be included in a set of evaluative guide­ lines? The responses to these issues were studied and ana­ lyzed. There seemed to be a slight preference for general as opposed to specific guidelines, against quantitative guide­ lines, and for an evaluative checklist. When the same re­ sponses were grouped into four geographic regions, only one region preferred general guidelines (Northeast) while preferences of the other three (South, Midwest, West) were split between general and specific guidelines; a similar pat­ tern was observed on the question of quantitative guide­ lines. Two regions favored an evaluative checklist (South and Midwest), one region was evenly split (West) and one was opposed (Northeast). On the basis of these responses the proposed revised Guidelines fo r Library Services to Extension/Noncampus Students has been prepared. Following the proposed guide­ lines is An Evaluative Checklist fo r Reviewing, Library Ser­ vices to Extension/Noncampus Students. To facilitate the ACRL membership review of the document, the proposed guidelines and the accompanying checklist are published here. 266 In this issue: Guidelines for Library Services to Extension/ Noncampus Students: Draft of Proposed R ev isio n s..................................265 ACRL 1980/81 Budget .............274 Continuing Education: CE and the Academic Library Administration . . . .277 News from the F i e l d ................ 282 People ...........................................285 C a len d a r...................................... 290 Classified A d v ertisin g............... 291 College & R esearch L ibraries News is p u b lish e d by the Association of College and Research Libraries, a division o f the American Library Association, as 11 m onthly (co m b in ing July- August) issues, at 5 0 E. Huron S t, Chicago. IL 6 06 11 . A nnual su bs c rip tio n : $ 5; o r to m em b ers of th e division, $ 2 .5 0 , in ­ c lu d e d in d u e s. Single copies a nd b a ck issues, $ 2 each. Second-class postage applied for at Chicago, Illinois, and at additional m ailing offices (ISSN 0 09 9-00 8 6). Editor: George M. Eberhart, ACRL/ALA, 5 0 E. Huron St Chicago, IL 6 0 6 1 1 ; (3 1 2 ) 9 4 4 -6 7 8 0 , Ext. 2 88. P resident, ACRL: M illicent D. Abell. Executive Secretary, ACRL: Julie Car- roll Virgo. Production and circulation office: 5 0 E. Huron St.', Chicago, IL 60611. Display advertising should be sent to Leona Swiech, Advertising Traffic Coordinator, ALA, at above address. Send classified ads to ACRL. Change o f address and subscription orders should be addressed to College & Research Libraries News, for receipt at the above address at least two m onths be­ fore the publication date o f the effective issue. Inclusion o f an article or advertisem ent in C&RL News does not constitute official e ndorsem ent by ACRL or ALA. A partial list o f the services indexing o r abstracting the co n ­ tents o f C&RL News includes: C u rre n t Contents: Social & B e­ h a vio r Sciences; C u rre n t Index to Journals in Education; In ­ form ation Science Abstracts; Library & Inform ation Science A b ­ stracts; Library Literature; and Social Sciences Citation Index. © A m e ric a n L ibrary Association 1980. All m aterial in this jo urna l subject to co pyrigh t by the Am erican Library Associa­ tion may be p ho toco pied for the noncom m ercial purpose of scientific or educational advancement. A special hearing to review this document is planned for the January 1981 ALA M idwinter Meeting in Washington, D.C. Persons wishing to react to this document are encouraged to send their comments before the end of November to: G eorge V. Hodowanec, William Allen W hite Memorial Library, Em poria State U niversity, Emporia, KS 66801. Individual comments will be incorporated into a revised draft that will be available before the January 1981 hearing. Membership of the Standards and Accredita­ tion Committee at the time this project was first discussed included Marjorie C. Dennin, director of L earning R esources, A nnandale C am pus, Northern Virginia Community College; James T. Dodson (chair), director, University of Texas at Dallas Library; Jane G. Flener, associate direc­ tor, University of Michigan Libraries; Peter C. Haskell, director, Franklin and Marshall College Library; George V. Hodowanec, director of the library, Emporia State University; Jay K. Lucker, director of libraries, Massachusetts Institute of Technology; Elizabeth M. Salzer, librarian, J. Henry Meyer Memorial Library of Stanford Uni­ versity Libraries; and Barbara J. Williams, direc­ tor, South Carolina State College Library. Since June of 1980, the following membership changes have occurred: Patricia A. Sacks, director of li­ braries, Muhlenberg and Cedar Crest colleges, replaced James T. Dodson as chair of the com­ mittee and Irene B. Hoadley, director of librar­ ies, Texas A&M University, replaced Jane Flen­ er. The growing im portance of off-campus pro­ grams offered by colleges and universities is quite evident by the rapid expansion within the last fifteen years of part-tim e degree programs. By and large library services to extension/noncampus stu d en ts have not k ep t pace w ith this rapid growth, and as a result, are inadequate in many respects. Because of the dynamic and innovative nature of library services to extension/noncampus students, it is imperative that the ACRL mem­ bership review and comment on these proposed revised guidelines.—George V. Hodowanec. D raft of P roposed Revisions W hat follows is a set of p roposed revised guidelines for library services to noncampus/ex- tension students based on the original guidelines published in 1967. As the guidelines have been revised, so have th e assumptions upon which they are based. Assumptions 1. As with campus courses, library services are an integral part of the quality of credit noncam- pus/extension or night courses offered by an academic institution. 2. If a university or college assumes a responsi­ bility for the provision of library services for its 267 campus courses, it should also assume the re­ sponsibility for providing adequate library sup­ port for its noncampus/extension courses. This provision may be achieved through a variety of ways, but the ultimate responsibility rests with the institution. 3. The level of support for noncampus/extension courses, including printed materials as well as nonprint or audiovisual materials, should mir­ ror the level of support for campus courses at both the graduate and undergraduate levels. The following types of noncampus courses ne­ cessitate library support as determined by in­ structors of noncampus/extension courses and library extension personnel: a. Credit courses: require the active support of library resources as an extension of the classroom. b. Independent study: this type of course often involves the active pursuit of a variety of library resources by a student and thus the full range of library services is necessary. c. Courses offered through electronic media: since in many eases the student in this type of course has limited personal access to the instructor, library services often must take up the slack. In many cases, students re­ quiring m aterials for such courses must obtain them from libraries. d. Noncredit courses: this type of noncampus course has the broadest span of subjects and th erefo re library needs are difficult to assess. Since the course is not for credit, often the need for print materials is not as intense. However, library resources should be available and at times such resources may be essential to the course. D efinitions It is necessary to the clarity of the proposed re­ vised guidelines that one term be defined. Noncampus/extension course: This term applies to any course offered by a college or university which does not utilize normal campus classrooms and facilities during normal campus class times. The term covers courses which meet as a class off the main campus, courses which may meet on campus but not during times when normal cam­ pus activities are in o p eration, and courses offered through electronic media or correspon­ dence. In reference to library services, a noncampus course is any course which does not have access to full library services on equal par with regular campus courses. The term, with these connotations, is used as follows: noncampus/extension courses noncam pus/extension/library services, re ­ sources, facilities noncampus/extension student In order to insure the provision of adequate library services, resources, and facilities for the noncampus/extension student, what follows serves as guidelines for the institution’s responsibility of providing library support for its noncampus/ex­ tension course offerings. G uidelines 1. Finances Noncampus/extension library services cannot be assured unless adequate financing is provided, therefore: a. Library services for noncampus/extension purposes should be financed on a regular basis. b. Funds should be budgeted specifically for the purpose of providing library resources to noncampus/extension students. c. The amount spent for noncampus/extension students should be comparable to the per student expenditures for campus students and/or proportional to the level and com­ plexity of campus programs. 2. Personnel The task of providing library resources, ser­ vices, and facilities for noncam pus/extension courses must be assumed by competent library personnel, therefore: a. Library personnel should be given the spe­ cific responsibility for identifying informa­ tion needs and making appropriate arrange­ ments for delivery of materials and services to noncampus courses. b. Staffing requirem ents for off campus pro­ grams depend upon the nature and level of the courses offered. They should be compa­ rable to the staffing requirements identified in th e Standards f o r College Libraries (Formula B). c. It is the task of library personnel in charge of noncampus/extension needs to consider, in consultation with necessary faculty and library staff, the library needs for any ex­ isting or proposed noncam pus/extension course and then determine how these needs can be provided for. If, in the opinion of the librarian and the instructor, adequate library resources cannot be made available, the course should not be approved. 3. Facilities One of the following arrangements should be met in an effort to satisfy the need for library facilities to noncampus/extension students: a. Establishment of a branch library should be considered if a large number of classes are offered in an off campus area. b. Contract with local public libraries or any other library in the area to provide facilities to noncampus/extension students. c. Arrangement with the instructor of the non­ cam pus/extension class to tra n sp o rt re­ sources needed by students from the main campus to the class location. 268 d. Provision of a cooperative branch library service among area academic libraries. If service does not exist but is feasible, plans should be made to formulate such. 4. Resources The provision of library resources is a crucial aspect to any noncampus/extension course, there­ fore: a. The noncampus/extension library service coordinator will make sure that all the re­ sources needed by students in preparing for a noncam pus/extension course are made available e ith e r through cooperative ar­ rangement with other libraries or systematic collection development. b. Depending on the nature and level of off campus programs, the rate of collection de­ velopm ent for noncampus/extension pro­ grams, w hether in terms of dollars or re­ sources, should be comparable to the main campus. 5. Services The following library services should be pro­ vided to noncampus/extension students: a. Access to library resources and assistance in library use should be available to noncam­ pus/extension students as is normally avail­ able to campus students. b. Noncampus/extension students should have the opportunity to take library orientation tours at the library which will extend library services to them during the course of the semester. c. Noncampus/extension students should have access to periodicals, reserve collections, and any other collections normally available to campus students. d. Access to online literature search service should be available to noncampus/extension students as is normally available to campus students. Evaluative C hecklist for Reviewing Library Services to Noncampus/E xtension Students: D raft The following evaluative checklist for library noncampus/extension services is not intended to provide a precise and totally objective picture of a library’s ability to meet the needs of its non­ campus/extension students. However, if thought­ fully com pleted, it will suggest strengths and weaknesses in a library’s program for noncampus/ extension services. The checklist is broken down into five major components of noncampus/exten­ sion services: budget, staff, facilities, resources, and services. While an evaluator should realize that such a breakdown is not all-inclusive, it does incorporate many of the elements of a successful library noncampus/extension program. In format and stru c tu re this checklist was guided by, and is indebted to, “An Evaluative Checklist for Reviewing a College Library Pro­ gram” developed by ACRL. D irections for Use A set of guidelines for each com ponent is offered before th e checklist. Based on these guidelines, a continuum of four statements con­ cerning parts of that component follows. These statements represent the checklist. The evaluator should determine which of the four statements best describes the library. To the left of each statement are three num­ bers, ranging from 1 to 12. If the statem ent chosen accurately describes the library, circle the middle number (2, 5, 8, or 11). If the evaluator feels the conditions of the library are below those described by the statem ent, circle the higher numbers (3, 6, 9, or 12). If the conditions at the library are above those of the statement, circle one of the lower numbers (1, 4, 7, or 10). Circle only one of the numbers in the 1 to 12 grouping. Component 1: Budget for Noncampus/Extension Services 1. Library services for noncampus/extension pur­ poses would be financed on a regular basis. 1.1 Funds should be budgeted specifically for the purpose of providing library resources to noncampus/extension students. 2. The amount spent for noncampus/extension students should be comparable to the per stu­ dent expenditures for campus students and/or proportional to the level and complexity of campus prográms. A . Budget Allocation 1 2 3 Funds specifically for noncampus/ extension student library services are regularly allocated as p art of the annual library budget. 4 5 6 Noncampus/extension student ser­ vices are not specifically allocated funds, but some expenditures are made regularly for this purpose. 7 8 9 Funds are used for noncampus/ex­ tension students services only occa­ sionally. 10 11 12 No funds are provided for noncam­ pus/extension stu d en t library ser­ vices. B . Budget Amounts 1 2 3 The amount spent for noncampus/ extension services is comparable to the per student expenditures for cam­ pus students. 4 5 6 The amount spent for noncampus/ extension services approaches but sel­ dom equals th e am ount spent per student for campus students. 7 8 9 The amount spent for noncampus/ 269 extension services is well below the amount spent per student for campus students. 10 11 12 No amount is spent for library non- campus/extension students. Component 2: Staff for Noncampus/Extension Services 1. Library personnel should be given the specific responsibility for identifying information needs and making appropriate arrangements for de­ livery of materials and services to noncampus/ extension courses. 2. Staffing requirements for off campus programs depend upon the n atu re and level of the courses offered. They should be comparable to th e staffing requirem ents identified in the Standards fo r College Libraries (Formula B). 3. It is the task of library personnel in charge of noncampus/extension needs to consider, in consultation with necessary faculty and library staff, the library needs for any existing or proposed noncam pus/extension course and then determine how these needs can be pro­ vided for. If, in the opinion of the libraries and the instructor, adequate library resources cannot be made available, that course should not be approved. A. R esponsibility f o r N oncam puslE xtension Services 1 2 3 Library personnel are given the specific responsibility for providing library services to noncampus/exten­ sion courses. 4 5 6 Library needs for noncampus/ex­ tension courses are handled regularly by what library personnel is avail­ able. 7 8 9 Library needs for noncampus/ex­ tension courses are only occasionally handled by what library personnel is available. 10 11 12 No library personnel have the re­ sponsibility for handling library needs of noncampus/extension students or courses. B. Support S ta f f f o r N oncam puslE xtension Services 1 2 3 Support staff for noncampus/exten­ sion library needs is provided in accordance with the staffing require­ ments of the Standards fo r College Libraries (Formula B). 4 5 6 Support staff is provided to assist in noncam pus/extension library needs, but not always in accordance with staffing requirements. 7 8 9 Occasionally support staff is pro­ vided but seldom in accordance with staffing requirements. 10 11 12 No sup p o rt staff is provided to assist in noncampus/extension library needs, contrary to staffing require­ ments. C. S ta f f D uties f o r N oncam puslE xtension Services 1 2 3 Library personnel in charge of non­ campus/extension library needs reg­ ularly consult with faculty and library staff and assess each proposed non­ campus/extension course. 4 5 6 Library personnel frequently assess the needs for noncampus/extension courses. 7 8 9 Library personnel assess the needs of noncampus/extension courses only in particular cases or upon request by a student, faculty member, etc. 10 11 12 No assessm ent of noncampus/ex­ tension library needs is made by library personnel. Component 3: Facilities for Noncampus/Exten- sion Services 1. One of the following arrangements should be met in an effort to satisfy the need for library facilities to noncampus/extension students: 1.1 The establishment of a branch library in the area where most noncampus/exten­ sion courses are offered so that noncam- 270 pus/extension students may have access to the facility. 1.2 A contract with local public libraries or any other library in the area to provide facilities to noncam pus/extension stu­ dents. 1.3 An arrangement with the instructor of the noncampus/extension class to transport resources needed by students from the main campus to the class location. 1.4 The provision of a cooperative branch library service among area academic li­ braries. If no service exists but is feasi­ ble, plans should be made to formulate such. A. The Provision o f Facilities fo r NoncampuslEx- tension Students 1 2 3 Library facilities for noncampus/ex­ tension courses and students are con­ sistently and adequately provided. These facilities are sufficient to accommodate necessary resources. 4 5 6 Library facilities are usually pro­ vided for noncam pus/extension courses and students. 7 8 9 Library facilities are seldom pro­ vided for noncam pus/extension courses and students. 10 11 12 Library facilities are never pro­ vided or are provided only by im­ petus of the instructor of a noncam­ pus/extension course. Component 4: Resources for Noncampus/Exten- sion Services 1. The noncampus/extension library service coor­ dinator will make sure that all the resources needed by students in preparing for a noncam­ pus/extension course are made available either through cooperative arrangement with other libraries or systematic collection development. 2. Depending on the nature and level of off cam­ pus programs, the rate of collection develop­ m ent for noncam pus/extension program s, w hether in term s of dollars or resources, should be comparable to the main campus. A . Provision o f Resources 1 2 3 All necessary resources for non­ campus/extension courses are regular­ ly provided by the library service coordinator through some sort of arrangement. 4 5 6 An effect is usually made to pro­ vide necessary resources for noncam­ pus/extension courses, and most courses are regularly provided for. 7 8 9 Resources are seldom provided for 271 n o n cam p u s/ex ten sio n courses and often those resources which are pro­ vided are insufficient. 10 11 12 No effort is m ade to m ake r e ­ sources available for noncampus/ex­ tension courses. B. Rate o f Collection Development 1 2 3 The library has an active collection development program for noncampus/ extension courses and that develop­ ment is comparable to the collection d e v e lo p m e n t efforts on th e main campus. 4 5 6 The library has collection develop­ m en t for n o n cam p u s/ex ten sio n courses, but the rate of collection de­ velopment is not comparable to that at the main campus. 7 8 9 C ollection d evelopm ent for non­ campus/extension courses occurs in­ cidentally. Little effort is made to ex­ pand that collection. 10 11 12 No collection development is pro­ v id ed for n o n cam p u s/ex ten sio n courses. C om ponent 5: N oncam pus/E xtension L ib ra ry Services 1. Access to library resources and assistance in library use should be available to noncampus/ extension students as is normally available to campus students. 2. Noncampus/extension students should have th e oppo rtu n ity to take library orientation tours at the library which will extend library services to th em d u rin g th e course of the semester. 3. Noncampus/extension students should have ac­ cess to periodicals, reserve collections, and any o th e r collections norm ally available to campus students. 3.1 Access to online literature search services should be available to noncampus/exten­ sion students as is normally available to campus students. A . Availability o f Services 1 2 3 Access to lib ra ry reso u rces and assistance in library use is available to noncam pus/extension students on a comparable basis to what is provided the campus students. 4 5 6 Efforts are made to provide non­ c a m p u s/ex ten sio n stu d e n ts w ith library resources and assistance in library use approaching a comparable basis to what is provided the campus students. 7 8 9 O ccasionally efforts are made to p ro v id e n o n cam p u s/ex ten sio n stu ­ d e n ts w ith lib ra ry re so u rces and assistance in lib rary use, b u t as a whole services are not on a compara­ b le basis to w hat is p ro v id e d th e campus students. 10 11 12 F ew o r no lib ra ry services are available to noncampus/extension stu­ dents. B. Library Orientation 1 2 3 A rran g em en ts have b e e n m ade which insure that noncampus/exten­ sion students have the opportunity to take library orientation tours at the library which extends library services to them during the semester. 4 5 6 Noncampus/extension students are not assured library orientation tours, b u t such to u rs g en erally are p ro ­ vided. 7 8 9 Library orientation tours are avail­ able to noncampus/extension students only upon request and not necessarily at the library which extends services to them during the semester. 10 11 12 N o n c a m p u s /e x te n s io n s tu d e n ts have no opportunity to take library orientation tours at the library which e x te n d s lib ra ry services to th em , either because no arrangements have b een m ade for such to u rs or no library has been provided. . A ccess to Periodicals, C ollections, Search Services 1 2 3 N o n c a m p u s /e x te n s io n s tu d e n ts have access to all materials available to campus students and online litera­ ture search services are provided as is normally available to campus stu­ dents. 4 5 6 N o n c a m p u s /e x te n s io n s tu d e n ts have some access to library materials but library privileges comparable to cam pus students are not provided. Limited access to online services are also provided compared to those pro­ vided to campus students. 7 8 9 N o n c a m p u s /e x te n s io n s tu d e n ts have only limited library privileges, which may or may not include online search services. 10 11 12 N o n c a m p u s /e x te n s io n s tu d e n ts have no access to library m aterials and no access to online lite ra tu re search services. Profile of Noncampus Library Services The following chart is provided to tabulate and summarize the judgm ent recorded on the evalua­ ive checklist. To develop a profile, transfer the arks from each item of th e checklist to this C t m 272 Strong -------------------------------------------------------- Weak Budget Component 1 Item A 1 2 3 4 5 6 7 8 9 10 11 12 Item B 1 2 3 4 5 6 7 8 9 10 11 12 Staff Component 2 Item A 1 2 3 4 5 6 7 8 9 10 11 12 Item B 1 2 3 4 5 6 7 8 9 10 11 12 Item C 1 2 3 4 5 6 7 8 9 10 11 12 Facilities Component 3 Item A 1 2 3 4 5 6 7 8 9 10 11 12 Resources Component 4 Item A 1 2 3 4 5 6 7 8 9 10 11 12 Item B 1 2 3 4 5 6 7 8 9 10 11 12 Services Component 5 Item A 1 2 3 4 5 6 7 8 9 10 11 12 Item B 1 2 3 4 5 6 7 8 9 10 11 12 Item C 1 2 3 4 5 6 7 8 9 10 11 12 sheet. Connect the marked circles by straight lines. Then turn the sheet to a horizontal position to observe the resulting graph. The result should COPYRIGHT OFFICE SEEKS INPUT Librarians are urged to send suggestions and recom m endations for a new Compendium o f C opyright Office Practices to the Copyright Office at the Library of Congress this fall. This compendium will reflect and control the examining practices of the Copyright Office under the copyright law which took effect on January 1, 1978. The target date for its completion is April 1, 1981; if all goes smoothly, it will take effect later that year. Like the previous compendium, which covered cases governed by the amended Copyright Law of 1909, the new compendium is planned as an indexed, looseleaf publication. It will function as an administrative staff manual for the general guidance of the copyright office staff in making registrations and doing related work, and will be List o f Extension Librarians in Preparation All extension librarians and librarians in­ terested in, or with responsibility for, exten­ sion services are urged to furnish their name and addresses so that a list of extension ser­ vices personnel may be prepared. Please send your name and address to George V. Hodo- wanec, William Allen White Library, Emporia State University, Emporia, KS 66801. indicate those components of noncampus library services in which the library is either strong or weak and in need of improvement. ■■ available for purchase from the U.S. Government Printing Office. The Copyright Office seeks recommendations from the general public, experts, and the copy­ right industries to contribute to the preparation of this manual. Libraries’ comments as publishers would be of the greatest use to the office. The proposed com pendium , and revisions of the copyright application forms first issued in 1978, will be published in the Federal Register for pub­ lic comment before they take effect. Libraries should send their comments to Waldo H. Moore, Associate Register of Copyrights for Special Programs, Library of Congress, Washing­ ton, DC 20559. ■■ Wanted: News and Letters The News needs reporters, people who know news when they see it and can get the facts to us by phone or mail. News about librarianship is everywhere—at the meetings you go to, in your local newspaper, even in your own library. The News welcomes letters from readers who have something to say about News arti­ cles, ACRL activities, or topics of general in­ terest to librarians. The editor reserves the right to select news items and letters for publication and to edit letters to fit the available space. News and letters should be addressed to the Editor, CirRL News, ACRL/ALA, 50 E. Huron St., Chicago, IL 60611. Gaylord’s new est a n d best. Our 1981-82 catalog. Make sure you have the 1981-82 Gaylord catalog— an important working source for every library. It’s our most comprehensive and informative catalog ever. Inside, you’ll find many new additions to Gaylord’s line of finest quality products. And as always, your orders will be shipped quickly and safely. If you haven’t received your catalog, call us toll-free at 800-448-6160. GAYLORD The trusted source for library innovation. Gaylord, Box 4901, Syracuse, NY 13221 (315) 457-5070 Gaylord, Box 8489, Stockton, CA 95208 (209) 466-2576 Gaylord, F urniture Manufacturing Division, Sanford, NC 27330 TWX: 710 545 0232