Microsoft PowerPoint - Paper-P1D-161Bryant,de_Castro,Mennielli_a Practices and Patterns: the Convergence of Repository and CRIS Functions Open Repositories 2019 * Hamburg, Germany * 11 June 2019 Rebecca Bryant, PhD, Senior Program Officer, OCLC Research bryantr@oclc.org @RebeccaBryant18 https://orcid.org/0000-0002-2753-3881 Pablo de Castro, Open Access Advocacy Librarian, University of Strathclyde euroCRIS Secretary pablo.de-castro@strath.ac.uk @pcastromartin https://orcid.org/0000-0001-6300-1033 Dr. Annette Dortmund, Research Consultant, OCLC Annette.Dortmund@oclc.org @libsum https://orcid.org/0000-0003-1588-9749 Michele Mennielli, International Membership and Partnership Manager, DuraSpace mmennielli@duraspace.org @micmenn https://orcid.org/0000-0002-4968-906X • Introduction to OCLC Research, euroCRIS, and our collaborative research • The background: evolution of repository-CRIS convergence • Survey findings Today’s presentation • Devoted to challenges facing libraries and archives since 1978 • Community resource for shared Research and Development (R&D) • Engagement with OCLC members and the community around shared concerns • Learn more ▪ oc.lc/research ▪ Hangingtogether.org blog oc.lc/rim >200  Members 45  Countries 15  Strategic  Partners An international not‐for‐profit association founded in 2002 to bring together  experts on research information in general and research information systems  (CRIS) in particular Lígia Maria Ribeiro, lmr@fe.up.pt Universidade do Porto – FEUP & EUNIS Pablo de Castro, pablo.decastro@kb.nl Stichting LIBER& euroCRIS Michele Mennielli, m.mennielli@cineca.it CINECA & EUNIS & euroCRIS http://www.eunis.org/blog/2016/03/01/crisir-survey-report/ http://www.eunis.org/wp-content/uploads/2016/03/cris-report-ED.pdf Building on previous research Practices and Patterns in Research Information Management: Findings from a Global Survey oc.lc/rimsurvey Rebecca Bryant, PI, OCLC Research Pablo de Castro, Strathclyde University and euroCRIS Anna Clements, University of St. Andrews and euroCRIS Annette Dortmund, OCLC EMEA Jan Fransen, University of Minnesota, Twin Cities Michele Mennielli, DuraSpace and euroCRIS Plus a number of valuable collaborators at OCLC Repository/CRIS interoperability: background • Designed as a  mechanism to get  repositories populated • Original workflow CRIS  metadata records  repositories http://www.rsp.ac.uk/events/repositories-and-cris-systems-working-smartly-together/ CRISesand OARs • CRISes and OARs developed substantially separately • OARs primarily developed as discovery tools • Public facing • Generally populated via individual deposit • Development usually led by library staff • CRISes mainly used as (data) management tools • Used within institutions, with little or no public interface • Often built to integrate with other systems to allow  import of data • Most implementations led by institution’s research offices • Considerable overlap in the data that is collected by each  9 Slide by Mark Cox (KCL &  euroCRIS Board, July 2011) http://www.rsp.ac.uk/documents/ get‐uploaded‐ file/?file=rspnottingham190711_e mbed.ppt Integration of CRISes and OARs • Increasing realisation in institutions that there is benefit from  streamlining OAR and CRIS development • Several potential ways of doing this • Can use a CRIS for gathering all research related information,  including research output, and feed/link to repository • Can expand repository to be able to cover a wider range of  research related information • Can use portal functionality of sophisticated CRIS systems to  mimic repository functionality 10 Slide by Mark Cox (KCL &  euroCRIS Board, July 2011) “Several potential ways of doing this”: IR‐as‐a‐CRIS • Eprints‐based IR‐as‐a‐ CRIS model operating at  eg the University of  Glasgow Enlighten  repository, http://eprints.gla.ac.uk/ • Collection of additional  info on funding sources  requires connection to  (interoperability with) project database http://eprints.gla.ac.uk/186403/ An early attempt at describing the CRIS/IR landscape (2014) Interoperability • CRIS and IR  Integration • CRIS‐as‐IR • IR‐as‐CRIS Research assessment exercises  identified in the OCLC/euroCRIS survey as one of the main drivers for  CRIS implementation worldwide Elusive landscape to pin down due to swiftly evolving character, esp w/  widespread arrival of commercial CRISs to the UK in the wake of REF2014 Sense of technologies, workflows and  institutional units at odds with each other  (while warnings were issued on the 'false  dichotomy‘ between IRs and CRISs,  http://www.ukcorr.org/2012/09/26/three‐ perennial‐questions/) IT’S IMPORTANT TO KEEP  COLLECTING UP‐TO‐DATE  SNAPSHOTS OF THIS SWIFTLY  EVOLVING LANDSCAPE Commercial CRISs start trying to operate as repositories – which they were  not originally designed to do Online survey data collection: Oct 2017 – Jan 2018 o English and Spanish versions Convenience sample o Report is explanatory and descriptive in nature Survey promotion through: o OCLC and euroCRIS communications channels and events worldwide o Communications by CRIS vendors and user communities o Listservs, social media, and announcements to research & library organizations OCLC/euroCRIS Survey: Methodology and promotion 20 Countries 84 Institutions 44 countries 381 institutions 70% with  a CRIS 58% with  a CRIS The Surveys In the 18% of the cases where both CRIS and  IR systems are available a single software  platform is used for both How many systems? Which of the following internal systems interoperate with your RIM System(s)? CRIS-IR Interoperability Content and Functions Internal Systems Interoperability Institutional Repository: 63% Library Management System: 8% Financial: 36% HR: 68% 43% 22% 36% 78% The two surveys tracked different external systems interoperability External Systems Interoperability Technologies Attempt to capture an up‐to‐date snapshot for the evolved repository/CRIS co‐existence & merging - Case study for Haplo‐based integration where repo & CRIS are one and the same (open source)  platform - Seamless Worktribe/DSpace integrations - Case study for Pure‐based interoperability - Best practice (integrated) DSpace‐CRIS implementation at UnityFVG More importantly: the application of integrated/interoperable systems to areas like Open Science  implementation, reporting for research assessment, research data management surpasses the  functionality achieved by repository‐only or CRIS‐only solutions Fast forward to June 10th OR19 WS on repo/CRIS interoperability/integration References Bryant, Rebecca, Anna Clements, Carol Feltes, David Groenewegen, Simon Huggard, Holly Mercer, Roxanne Missingham, Maliaca Oxnam, Anne Rauh and John Wright. 2017. Research Information Management: Defining RIM and the Library’s Role. Dublin, OH: OCLC Research.  doi:10.25333/C3NK88 Bryant, Rebecca, Annette Dortmund, and Constance Malpas. 2017.  Convenience and Compliance: Case Studies on Persistent Identifiers in European Research Information. Dublin, Ohio: OCLC Research.  doi:10.25333/C32K7M Bryant, Rebecca, Anna Clements, Pablo de Castro, Joanne Cantrell, Annette Dortmund, Jan Fransen, Peggy Gallagher, and Michele Mennielli.  2018. Practices and Patterns in Research Information Management: Findings from a Global Survey. Dublin, OH: OCLC  Research. https://doi.org/10.25333/BGFG‐D241   Bryant, Rebecca, Anna Clements, Pablo de Castro, Joanne Cantrell, Annette Dortmund, Jan Fransen, Peggy Gallagher, and Michele Mennielli. 2018. Data  Set: Practices and Patterns in Research Information Management: Findings from a Global Survey. Dublin, OH: OCLC  Research. https://doi.org/10.25333/QXR6‐D439 Carr, Leslie (2010) EPrints: a hybrid CRIS/repository. Workshop on CRIS, CERIF and Institutional Repositories, Italy. 10 ‐ 11 May 2010. 2 pp .  https://eprints.soton.ac.uk/271048/ de Castro, Pablo, Kathleen Shearer, and Friedrich Summann. 2014. “The Gradual Merging of Repository and CRIS Solutions to Meet Institutional  Research Information Management Requirements.” Procedia Computer Science 33: 39–46. https://doi.org/10.1016/j.procs.2014.06.007.  Ribeiro, Lígia, Pablo De Castro, and Michele Mennielli. “EUNIS‐EuroCRIS Joint Survey on CRIS and IR,” 2016. http://www.eurocris.org/news/cris‐ir‐ survey‐report.  Discussion oc.lc/rimsurvey Rebecca Bryant, PhD, Senior Program Officer, OCLC Research bryantr@oclc.org @RebeccaBryant18 https://orcid.org/0000-0002-2753-3881 Pablo de Castro, Open Access Advocacy Librarian, University of Strathclyde euroCRIS Secretary pablo.de-castro@strath.ac.uk @pcastromartin https://orcid.org/0000-0001-6300-1033 Dr. Annette Dortmund, Research Consultant, OCLC Annette.Dortmund@oclc.org @libsum https://orcid.org/0000-0003-1588-9749 Michele Mennielli, International Membership and Partnership Manager, DuraSpace mmennielli@duraspace.org @micmenn https://orcid.org/0000-0002-4968-906X